2014 Scientific Assembly
Exhibitor Prospectus
ACOEP Presents
SCIENTIFIC ASSEMBLY
‘14
OCTOBER
12-15, 2014
CAESARS PALACE
LAS VEGAS, NV
35th Anniversary of ACOEP’s
Scientific Assembly
Introduction
Dear Exhibitor,
Change and success go hand-in-hand. Through the years
ACOEP has grown and developed, adapting to the times,
responding to member input, and evolving. It is this spirit
of growth that inspired the name Emerge to be given to
our Spring and Fall conferences—a name embracing a
period of change, evolution, and maturation.
The journey of emergence has brought us to a precipice
in emergency medicine, a place of unforeseen challenges
and incredible opportunities. It’s this unique point that
inspires the new branding of all ACOEP conferences
under one bold heading: The Edge. This is more than a
name change and a new logo, The Edge is the inspiration
and the foundation upon which our educational
opportunities will be based.
We give our members an edge to overcome new challenges; embrace the cutting edge of new
technologies, opportunities and advancement; and journey together to the edge, generating
creative thoughts, solutions and lasting advancement.
With this concept as our cornerstone, we have also redeveloped our entire exhibiting and
sponsorship process to give you a more comprehensive experience, adding more value to
your sponsorship dollars and keeping your company in the forefront of our members’ minds
throughout the entire year, not merely at conferences.
Please take a moment to review our new offerings and do not hesitate to contact our office with
any questions or concerns. We look forward to seeing you!
Best,
Janice Wachtler, BAE, CBA
Executive Director
American College of Osteopathic Emergency Physicians
Sponsorship
35th Anniversary Partner
$15,000
ACOEP is proud to celebrate an important milestone this year—the 35th Anniversary
of Scientific Assembly. Since 1979 we have provided vital education and networking to
emergency physicians from across the nation. As our 35th Anniversary Partner, you will be
featured prominently throughout the entire celebration, including:
•Full conference Exhibit Registration at The Edge Scientific Assembly
•Your logo on The Edge Scientific Assembly Brochure
•Your logo on conference ads placed in ACOEP’s The Pulse, and the Western Journal of
Emergency Medicine
•A full-page ad in the 35th Anniversary
preconference program sent to all
conference attendees
•Ample on-site signage at both conferences
including stand-alone sponsor signs
•A dedicated eblast sent on your behalf to
all ACOEP members
•Linked logo on the ACOEP website and
event website
•Linked logo on all conference eblasts
•Prominent Signage at the Welcome
Reception
Sponsorship
(cont)
Prime Sponsor
!
SOLD
$15,000
The Prime Sponsor is also an exclusive sponsorship that includes prominent exposure at both
The Edge: Scientific Assembly 2014 and The Edge: Spring Seminar 2014!
•Full conference exhibit registration for The Edge: Spring Seminar 2014
•Full conference exhibit registration for The Edge: Scientific Assembly 2014
•Your logo on The Edge: Scientific Assembly 2014 brochure distributed to Emergency
Physicians
•Your logo on conference ads placed in ACOEP’s The Pulse and the Western Journal of
Emergency Medicine
•Ample on-site signage at both conferences
•Customized message projected on the screen in the lecture hall between speakers at
both conferences
•Linked logo on event websites
•Post-event dedicated email to all attendees
•Linked logo on all conference eblasts
•Prominent signage at the Welcome Reception at both conferences
Supporting Sponsor
$10,000
Supporting Sponsorship is a great way to remain in the spotlight with ACOEP members!
•Full conference exhibit registration for The Edge: Scientific Assembly 2014
•Ample on-site signage
•Your logo on the conference agendas
•Linked logo on event website
•Post-event dedicated email to all attendees
•Linked logo on all conference eblasts
•Prominent signage at the Welcome Reception
Wireless Partner
$10,000
The Wireless Partner is an integral part of this 2014 event. This exclusive sponsorship is a
partnership providing internet and charging stations. The Wireless Partner can expect:
•Exclusive sponsorship of wireless internet
•Ample on-site signage
•Recognition on log-in instructions given to every attendee
•Logo on all conference eblasts
•Sponsorship of charging stations
•Logo on conference website
Exhibit Information
Exhibit Information
The exhibit hall is the nerve center of the conference where attendees can visit the ACOEP
Registration and Information Desk, enjoy complimentary breakfast and wireless internet, and
relax in lounge areas. As an exhibitor you will have access to all of ACOEP’s attendees in this
informal, social setting that is specifically designed with the exhibitor’s interests in mind.
Exhibit Fee Includes:
•One six foot table draped and skirted
•Dedicated exhibit hours
•Pre and post conference mailing list of registrants
•An invitation to the Welcome Reception, a popular event at each conference
•Access to attendees during registration, meal breaks, down-time between speakers, and
social activities
•Listing in Exhibitor Book distributed to every attendee
•Dedicated e-Blasts and visibility on the ACOEP conference website
•Complimentary wireless internet access in exhibit hall
Traffic Boosters
ACOEP sincerely appreciates the partnership of our exhibitors, and each year we take their
feedback into account and develop new ways to drive traffic to every table. This year will
feature:
•Close proximity to the Registration Desk and Information Center
•Location adjacent to main lecture hall
•Wireless internet access
•Daily raffle drawings in the exhibit hall
•Breakfast and breaks located in exhibit hall
•Computer and evaluation stations and seating in the exhibit hall
For more information please feel free to contact Stephanie Whitmer at 312.445.5712 or
[email protected]
The Edge: Scientific Assembly 2014
The Edge: Scientific Assembly 2014
October 12-15, 2014
Caesars Palace
Las Vegas, NV
Each year that ACOEP travels to Las Vegas, our attendance sky rockets! It is a city built on
hospitality and as a result our conferences here are unparalleled! Already the largest annual
conference, The Edge: Scientific Assembly 2014 will offer hands-on training, intensive didactic
sessions, competitions, and will be capped off by the glittering 2014 FOEM Legacy Gala: Dinner &
Awards Ceremony.
This year is also the 35th anniversary of the Scientific Assembly, making this conference even
more spectacular! This October we will offer more surprises, events, and ways for our partners
to engage with our informed, energetic, and rapidly expanding membership!
Conference Site and Accommodations
Caesars Palace
3570 South Las Vegas Blvd.
Las Vegas, NV 89109
(866)227-5944
Las Vegas wouldn’t be America’s Playground without the iconic Caesar’s Palace! ACOEP has
made special arrangements for a reduced nightly rate of $209 (single/double occupancy, plus
tax). This rate is available until Monday, September 15th or until the block is sold out.
SCHEDULE AT-A-GLANCE
Below is the tentative exhibitor agenda, as well as special offerings not to be missed!
Sunday, October 12
•7:00 am - 3:00 pm: FOEM Clinical Pathological Case Competition Sponsored by
Schumacher Group
•7:00 am - 11:00 pm: FOEM Research Poster Competition Sponsored by Florida
Emergency Physicians
•8:00 am - 5:00 pm: Student Chapter Events
•12:30 pm - 3:30 pm: FOEM Oral Abstract Competition Sponsored by EmCare
•1:00 pm - 3:00 pm: Exhibitor Set-Up
•3:00 pm - 5:00 pm: Exhibits Open
•5:00 pm - 7:00 pm: Membership Meeting
•7:00 pm: Welcome Reception Sponsorship Opportunity!
Monday, October 13
•7:30 am - 3:00 pm: Exhibits Open
•7:30 am - 8:30 am: Breakfast in the Exhibit Hall
•8:00 am - 12:00 pm: Didactic Sessions
•12:00 pm - 1:00 pm: Break for Lunch (On your own)
•1:00 pm - 5:00 pm: Didactic Sessions
•7:00 pm: FOEM Legacy Gala: Dinner & Awards Ceremony Sponsorship Opportunity!
The Edge: Scientific Assembly 2014
Tuesday, October 14
•7:30 am - 3:00 pm: Exhibits Open
•7:30 am - 8:30 am: Breakfast in the Exhibit Hall
•8:00 am - 12:00 pm: Student Chapter Events
•8:00 am - 12:00 pm: Didactic Sessions
•8:00 am - 3:00 pm: Faculty Development Track
•12:00 pm - 1:00 pm: Break for Lunch (On your own)
•1:00 pm - 5:00 pm: Didactic Sessions
•5:00 pm - 6:30pm: FOEM Research Paper Presentations Sponsored by WestJEM
Wednesday, October 15
•7:30 am - 3:00 pm: Exhibits Open
•7:30 am - 8:30 am: Breakfast in the Exhibit Hall
•8:00 am - 12:00 pm: Didactic Sessions
•12:00 pm - 1:00 pm: Break for Lunch (On your own)
•1:00 pm - 5:00 pm: Didactic Sessions
A La Carte Sponsorship Opportunities
Sponsorship is an effective way to stand out from competitors and increase brand recognition
with attendees. Sponsors benefit from dedicated pre-conference e-mails, logo exposure,
promotion through social media, on-site signage and more! Available at a wide-variety of price
points, sponsorship helps you make a bigger splash!
Resident and Student Breaks
A large number of residents and medical students attend Scientific Assembly. Sponsorship of
coffee breaks and snacks is acknowledged in all conference materials, on-site signage, and
through dedicated communication to Student and Resident Chapter members.
$3,000 per Break
Breakfast in the Exhibit Hall
Breakfast is served in the exhibit hall every morning, kicking off a full-day of lectures and
activities. Breakfast sponsors can expect acknowledgement on hall signage, mentions on all
print and web materials, and agendas.
Daily Exclusive Sponsorship, $7,000
Beverage Break Stations
Morning and afternoon coffee breaks are much-appreciated during a long day of lectures and
events. Beverage break stations are located in the exhibit hall, where sponsors will see
on-site signage as well as napkins with company logos. Sponsorship will also be
acknowledged throughout all conference materials.
$3,000 per Break
ACOEP Presents
SCIENTIFIC ASSEMBLY
‘14
The Edge: Scientific Assembly 2014
(cont)
D!
FOEM Research Study Poster Competition SOL
The FOEM Research Study Poster Competition is an engaging competition between students
and residents who present the results of detailed research projects. Sponsors of this event
will receive recognition on all pre-event marketing materials including multiple eblasts, social
media, flyers and letter; signage on-site including directional signs, the company logo on the
podium at the event, projected on the screen between presentations, in booklets distributed to
every attendee, winner certificates, in conference agendas; company information printed in The
Pulse and ACOEP’s digital newsletter The Beat; as well as a complimentary quarter-page ad in
the 2014 FOEM Legacy Gala: Dinner & Awards Ceremony Program Booklet.
Exclusive Sponsorship, $7,500
D!
FOEM Research Paper Competition SOL
This popular annual offering celebrates the top three winning senior residents from across the
country who have submitted their research to our panel of experts. Sponsors of this event
will receive recognition on all pre-event marketing materials including multiple eblasts, social
media, flyers and letter; signage on-site including directional signs, the company logo on the
podium at the event, projected on the screen between presentations, in booklets distributed to
every attendee, winner certificates, in conference agendas; company information printed in The
Pulse and ACOEP’s digital newsletter The Beat; as well as a complimentary quarter-page ad in
the 2014 FOEM Legacy Gala: Dinner & Awards Ceremony Program Booklet.
Exclusive Sponsorship, $7,500
D!
FOEM Clinical Pathological Case Competition SOL
This annual competition pits faculty against residents in diagnosing challenging cases! Join
in the fun by sponsoring this lively event. Sponsors enjoy recognition in all pre and post event
marketing including eblasts, flyers, social media posts as well as exposure in The Pulse as well
as ACOEP’s digital newsletter, The Beat. Your company’s logo will be posted on the podium
during the competition, as well as displayed on the projection screen between presentations.
Your company will also be recognized in the 2014 competition program book and on the main
conference agenda. You will also receive a complementary quarter page ad in the 2014 FOEM
Gala and Awards Dinner!
Exclusive Sponsorship - $7,500
The Edge: Scientific Assembly 2014
(cont)
D!
FOEM Oral Abstracts Competition SOL
In this competition residents make live presentations regarding an interesting or challenging
case that they have encountered through their work. The sponsor’s logo will be posted on
the podium during the competition, as well as displayed on the projection screen between
presentations, in the 2014 competition program book, and on the main conference agenda.
We are also pleased to provide sponsors with recognition in all pre and post event marketing
including eblasts, flyers, social media posts as well as exposure in The Pulse as well as
ACOEP’s digital newsletter, The Beat. You will also receive a complementary quarter page ad in
the 2014 FOEM Gala and Awards Dinner!
Exclusive Sponsor-$7,500
2014 FOEM Legacy Gala: Dinner & Awards Ceremony
Presenting Corporate Sponsor - Exclusive - $40,000.00
•Sponsorship recognition on all pre-event marketing materials – including multiple e-blasts,
Facebook posts, flyers, and letters
•One VIP table for 10
•Title recognition in all event marketing
•The Presenting Corporate Sponsor’s name and logo on all event correspondence,
including signage, event program, podium signs, and table tent cards
•A corporate representative of Presenting Corporate Sponsor will be invited to present all
awards with appropriate Foundation representatives
•Inside front cover color ad in Commemorative Evening Program
•Special program listings – multiple as Presenting Corporate Sponsor
•1 – 2 minute video presentation (supplied by Presenting Corporate Sponsor)
•Speech by Presenting Corporate Sponsor representative at the event
•Photographic exposure in all post-event promotion on the Foundation’s website for 6
months from the effective date
•One item in the Commemorative Evening Gift Bag (supplied by Presenting Corporate
Sponsor)
•First option on 2014 event sponsorship at an amount to be determined
The Edge: Scientific Assembly 2014
(cont)
Supporting Sponsors - $20,000.00
•Sponsorship recognition on all pre-event marketing materials – including multiple e-blasts,
Facebook posts, flyers, and letters
•One VIP table for 10
•Inside back cover color ad in Commemorative Evening Program
•Special program listings – multiple as Supporting Sponsor
•Table tent card recognition as Supporting Sponsor
•Easel poster card recognition as Supporting Sponsor
•Verbal Recognition throughout the event as Supporting Sponsor
•One item in the Commemorative Evening Gift Bag (supplied by Supporting Sponsor)
•Sponsorship recognition on all post-event marketing materials – including multiple
e-blasts, Facebook posts, Social Media Pictures, and letters
Friends - $5,000.00
•Sponsorship recognition on all pre-event marketing materials – including multiple e-blasts,
Facebook posts, flyers, and letters
•2 tickets to event
•1 half-page ad in Commemorative Evening Program
•Table tent card recognition as Friend
•Program listing as Friend
•Easel poster card recognition as Friend
2014 Exhibitor Registration Form
Please type or print clearly:
_______________________________________________________________________________________________________________
Company Name
Phone Number
_______________________________________________________________________________________________________________
Address Fax Number
_______________________________________________________________________________________________________________
City State Zip Code
_______________________________________________________________________________________________________________
Contact Person
E-mail Address
The Edge: Scientific Assembly 2014
Exhibitor Fees
Entire Conference $4,000
Partial $1,500/Day (choose your days)
Sunday, October 12
Monday, October 13
Tuesday, October 14
Wednesday, October 15
Table Choices
See attached floor map for table location options. Please note that tables will be assigned on a first-come-first-served
basis. Should all of your selections be taken, an ACOEP staff member will be in touch for alternate locations.
First Choice: ______
Second Choice:______
Third Choice:______
Name Badges for Onsite Representatives: _______________________________________________________________________
_______________________________________________________________________________________________________________
Payment Information
____
Check Enclosed for the total amount of $________________
____
Bill my credit card for the amount of $___________________
Check One:
AMEX
VISA
MC
DISCOVER
Name on card _______________________________________________________________________________________________
Card # ________________________________________________________ Exp. Date __________________ CVV # ___________
Return completed forms to: Stephanie Whitmer
142 East Ontario
Suite 1500
Chicago, IL 60611
Or email to: [email protected]
Should you have any questions, you can call Stephanie Whitmer at 312.445.5712
Exhibit Hall Maps
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The Edge: Scientific Assembly 2014
Caesar’s Palace - Palace Pre-Function
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Lecture Hall
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Registration Desk
2014 Sponsorship Registration Form
Please type or print clearly:
_______________________________________________________________________________________________________________
Company Name
Phone Number
_______________________________________________________________________________________________________________
Address Fax Number
_______________________________________________________________________________________________________________
City State Zip Code
_______________________________________________________________________________________________________________
Contact Person
E-mail Address
The Edge: Scientific Assembly Sponsorship 2014
Please choose your level of sponsorship for The Edge - Scientific Assembly:
35th Anniversary Partner: $15,000
Supporting Sponsorship: $10,000
Prime Sponsorship: $15,000 SOLD!
Wireless Partner: $10,000
Resident & Student Breaks: $3,000 per break
Breakfast in the Exhibit Hall: $7,000
Beverage Break Stations: $3,000 per break
FOEM Research Study Poster Competition: $7,500 SOLD!
FOEM Research Paper Competition: $7,500 SOLD!
FOEM Clinical Pathological Case Competition: $7,500 SOLD!
FOEM Oral Abstracts Competition: $7,500 SOLD!
FOEM Legacy Gala: Dinner & Awards Ceremony Sponsorship
Please choose your level of sponsorship for the FOEM Legacy Gala: Dinner & Awards Ceremony
Presenting Corporate Sponsor: $40,000 Exclusive
Supporting Sponsors: $20,000
Friends: $5,000
Total amount enclosed: $______________
Payment Information
____
Check Enclosed for the total amount of $________________
____
Bill my credit card for the amount of $___________________
Check One:
AMEX
VISA
MC
DISCOVER
Name on card _______________________________________________________________________________________________
Card # ________________________________________________________ Exp. Date __________________ CVV # ___________
Return completed forms to: Stephanie Whitmer
142 East Ontario
Suite 1500
Chicago, IL 60611
Or email to: [email protected]
Should you have any questions, you can call Stephanie Whitmer at 312.445.5712
142 E. Ontario Street
Suite 1500
Chicago, IL 60462
142 E. Ontario Street
Suite 1500
Chicago, IL 60462
Toll: (800) 521-3709
Tel: (312) 587-3709
Fax: (312) 587-9951
www.acoep.org
Tel: (312) 587-1765
Fax: (312) 587-9951
www.foem.org