Vance Rose Invitational October 10-12, 2014 Host: City of Mobile Swim Association Sanction: This meet will be conducted under the auspices of Southeastern Swimming, Inc. of USA Swimming. USA Swimming technical rules and regulations will be followed with the exception of items specifically addressed in the meet information Sanctioned by Southeastern Swimming, Inc. Sanction #: Held under the sanction of USA Swimming and Southeastern Swimming, Inc SANCTION NUMBER: -____________ SANCTION NUMBER FOR TIME TRIAL: _____________________________ Location: Bishop State College, Mobile, AL Directions: Bishop State College Pool is located on the main campus of Bishop State Community College. The main campus of Bishop State College is located in the downtown Mobile area. From Government Street, take Broad Street (North). You will pass the entrance to Bishop State College and then take a left on Lyons Street. The swimming pool is located in the Evans Center with parking in the rear of the building. Invitations: All current USA swimming teams. Facility: 6-lane x 25 yard indoor competition pool with a 4 foot minimum depth, non-turbulent lane lines and fully automatic Colorado electronic timing system. This facility has bleacher seating and dressing rooms. There is a separate 6-lane area for warm-up/warm-down during the meet. The competition course has not been certified in accordance with 104.2.2C(4). Safety: Southeastern Swimming Safety Guidelines and current LSC safety rules will be in effect. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. No deck changing will be allowed. Timing: Colorado timing system with touch pad finish. Times: Friday Session: Warm-ups: 4:00–4:50pm (Open), Meet Start 5:00pm Saturday & Sunday am Session: Warm-Ups: 7:00-8:00am, Meet starts at 8:15am Saturday & Sunday pm Session: Warm-ups will begin immediately after the finish of the am session and will last for 60 minutes. Warm-ups for the pm session will not begin before 11:00 pm. The meet will begin after the required warm-up times but not before 12:00 pm. Warm-ups: Southeastern Swimming Meet Safety Guidelines and Warm-up Procedures will be in effect at this meet. A warm-up schedule and psych sheet will be posted on the City of Mobile Swim Association website (www.swimcmsa.com) by Wednesday, October 8th. Swimmers attending the meet without a coach must report to the Meet Director or Referee to be assigned a coach for warm-up prior to each session. Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement. Awards: Ribbons for individual events: 1st thru 6th and quality awards for High Point and High Point runner-up for 8/U, 9/10, and 11/12 for both Boys and Girls divisions. Eligibility: All participants must be USA Swimming registered athletes. Entries will not be accepted without 2014 or 2015 registration numbers. Coaches and officials must present evidence of certification as required by Southeastern Swimming. A swimmer's age on the first day of the meet will determine his or her age for the entire meet. Entry Limit: All swimmers may enter two (2) events on Friday evening. Swimmers age groups 13 and older may swim up to five (4) events on Saturday and Sunday, while age groups 12 and under may swim up to four (4) events on Saturday and Sunday, exclusive of relays. Entries will be limited to keep 12 and under sessions within the 4-hour rule. Teams will be notified of admittance into the meet upon receipt of entries. Entry Deadline: E-Mailed Hy-Tek entries are the preferred method of entry. Entry disks and/or printouts, summary/release sheets and entry fees including surcharges must be received by the Entries Chairman on or before Saturday, October 4th, 2014. Entries: Email to Coach Stephanie Schuster– [email protected] Format: This is a timed finals meet. All events will be pre-seeded except the 500 Free and 400 IM, which will be deck-seeded and swum fast to slow, alternating girls/boys. The 500 Free and 400 IM will be scored as multi-age group. Swimmers must sign-in for all deck-seeded events and coaches must turn in relay cards by 10:00 am for the morning session and 2:00 pm for the afternoon session. Failure to scratch prior to seeding and not swimming a deck-seeded event will result in the swimmer being barred from the next individual event in which he/she is entered. Only the swimmer or his/her coach may sign in for deck-seeded events. There will not be a clerk of course for any session. The host team reserves the right to limit the number of heats in deckseeded events in order to run the meet in reasonable time. The host club also reserves the right to move any age group into another session to accommodate timelines. Flyovers will be used. There will be a coaches meeting 8:00am on Saturday morning. Scoring: Points will be awarded as follows: Individual: 7-5-4-3-2-1 Relays: 14-10-8-6-4-2 Entry Fee: $5.00 per individual event, $10.00 per relay $6.00 LATE FEE per event, $12.00 LATE FEE per relay $5.00 per swimmer facility fee, $3.00 SES surcharge per swimmer $5.00 out of LCS fee per individual Make checks payable to CMSA Entry Forms: Entries accepted must have USA numbers listed for each swimmer, a check for fees enclosed, and a signed athlete's release and completed recap sheet. The Hy-Tek Meet Manager software will be used for meet management. All results will be emailed out and posted on the CMSA website for downloading once cleared by LSC Registration. Back-up files will be provided via e-mail upon the competition of the meet. Disabilities: Swimmers with disabilities are welcome and must complete the Information Form for Disabled Swimmers and return it with the entries. Coaches: All coaches must be up to date with current status in USA Swimming. USA swimming coach cards will be checked at registration desk upon arrival to meet. Coaches must be current USA Swimming Coach members in order to perform deck duties and prepared to show credentials. If coach is currently not certified, he/she may observe the meet as any other spectator, but may not be on the deck. Host Mailing Address: City of Mobile Swim Association Post Office Box 1207 Mobile, Alabama 36633 Officials: Meet Referee: Tim Dunne [email protected] Meet Directors: John Noletto [email protected] Administrative Official: Mike Madden [email protected] All visiting officials are welcome to work at this meet. Concession: Breakfast, lunch, snacks, and drinks will be available throughout the day. Evaluation: GENERAL CHAIRMAN Matt Webber ([email protected]) PO Box 1102 Huntsville, Al 35807 The following forms are attached as an integral part of this meet invitation and are required for entry processing: SES Waiver, Acknowledgment and Liability Release Form; Team Information Form and Summary of Fees; SES Consolidated Entry Form (duplicate as needed); SES Information Form for Disabled Swimmers (duplicate as needed) SOUTHEASTERN LSC INFORMATION FORM FOR SWIMMERS WITH A DISABILITY This non mandatory form is for accommodation purposes. Name___________________________________________________________________ Address_________________________________________________________________ Team__________________ USA Registration # _______________________________ Age and Birth date: _________________________ Events to be swum: _______/_______/_______/_______/_______/_______/_______/ ________/________/_______/_______/_______/_______/_______/_______/ Type of Disability Blind _____ Cognitive/Intellectual ________ Deaf ____ Physical _______ Other ______ Extent of Disability: Be specific e.g. totally or partially blind, totally or partially deaf, loss of one or more limbs, multiple disabilities, etc. _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ The following person(s) will accompany the swimmer for any needed assistance: ________________________________________________________________________ ________________________________________________________________________ Accommodations requested, Examples: Lane #, inside lane, starter side preference, assistance to the blocks, water start, hand signals, etc. ________________________________________________________________________ ________________________________________________________________________ _______________________________________________________________________ Information gathered on this form will only be used for swimmers accommodation during meet, and forwarded to the SE LSC Disability chair for purposes of evaluation and tracking Swimmers attendance and performance. The Disability Chair welcomes any feedback and or comments concerning your Meet experience. Disability Chair- Robin Heller Southeastern Swimming LIABILITY RELEASE: On behalf of each of the listed competitors, I understand and agree that USA Swimming, Inc. City of Mobile Swim Association and meet officials shall be free of all liabilities or claims for loss of valuables or damages arising by any reason of injuries to anyone during travel to or from this meet or during the conduct of this meet or during any social gathering associated with this meet or expressly agree to waive as condition of being allowed to enter this meet. 501.7 .1 All Clubs, including seasonal clubs, shall ensure that all athletes and coaches participating in USA Swimming sanctioned competition(S) are members of their LSC and USA Swimming. .2 All coaches of USA Swimming clubs, including seasonal clubs, shall join USA Swimming as coach members and shall satisfactorily compete safety training required by USA Swimming. And as 302.4 False Registration – A host LSC may impose a fine up to $100.00 per event against a member coach or a member club submitting a meet entry which indicates a swimmer is registered with USA Swimming when that swimmer or the listed club is not properly registered. SIGNATURE OF COACH OR CLUB OFFICIAL: CLUB: TITLE: DATE: CLUB Name: INITIALS: ADDRESS: LSC: HEAD COACH: CONTACT PERSON: PHONE NUMBER: FAX NUMBER: CELL PHONE: NamE COACHES ATTENDING: EMAIL: COACHES CARD EXPIRATION DATE 1. 2. 3. 1. CERTIFIED OFFICIALS WHO MAY WISH TO WORK: 2. 3. 4. NUMBER OF SWIMMERS ENTERED: ATTACHED: UNATTACHED: TOTAL: SUMMARY OF FEES NUMBER OF SES SWIMMERS: NUMBER OF OUT OF LSC SWIMMERS: NUMBER OF IND. EVENTS: NUMBER OF RELAYS: TOTAL DUE: X $3.00 SES SURCHARGE = X $5.00 SES SURCHARGE = X $5.00 PER EVENT ENTRY FEE = X $12.00 PER RELAY ENTRY FEE = CONSOLIDATED ENTRY FORM Team Name: _____________________________ Please duplicate as needed Name OF SWIMMER USS REGISTRATION NO. DATE OF BIRTH SEX NamE OF SWIMMER USS REGISTRATION NO. DATE OF BIRTH SEX NamE OF SWIMMER USS REGISTRATION NO. DATE OF BIRTH SEX NamE OF SWIMMER USS REGISTRATION NO. DATE OF BIRTH SEX Times should be in SHORT COURSE YARDS EVENT EVENT NamE BEST EVENT # TIME # EVENT NamE BEST TIME