1. No category

BERKELEY PUBLIC SCHOOLS
Meeting Location: 1231 Addison Street, Berkeley CA 94702
Phone: (510) 644-8764
BOARD OF EDUCATION MEETING AGENDA
Wednesday. October 8. 2014
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The Berkeley Unified School District intends to provide reasonable accommodations in accordance
with the Americans with Disabilities Act of 1990. If a special accommodation is desired, please call
the Superintendent’s Office 48 hours prior to the meeting at fLQz644’62O6
El Distnto Escolar Unilicado
dc Berkeley tiene Ia intenciOn de proporcionar adaptaciones especiales en
confonrudad con ci Americans wtrh Disabilities Act of 1990 (Ley de Arnericanos con Discapacidades de 1990).
Si usted desea una adaptaciOn especial. por Favor coniumquese con ci personal de [a Oflcina del
Superintendente 48 horas antes de Ia reuniOn al 5 W-644-5206,
BOARD OF EDUCATION
Josh Daniels. President
Judy Appel. Vice President
Karen Hemphill. Director
Beatriz Levva-Cutler. Director/Clerk
Julie Sinai. Director
Jesse Barber. Student Director. BHS
Carlos Ku-Ceja, Student Director. B Tech
STAFF
Donald E. Evans. Ed.D.. Superintendent/Secretary
Javetta Cleveland. Deputy Superintendent
Pasquale Scuderi. Asst. Supt.. Educational Services
Delia Ruiz. Asst. Supt., Human Resources
Liz O’Connell Gates, Interim Recorder
BOARD OF EDUCATION MEETING AGENDA
The Presiding Officer will call the meeting to order at 6:00 pin, and begin Open Session
at 7:30 pin.
Closed Session
The Board may recess into Closed Session before or after the public meeting under the authority of
the Brown Act (including hut not limited to Government Code section 54954.5.54956.8. 54956.9.
54957, 54957.6. as well as Education Code section 35146). Under Government Code section
54954.3, members of the public may address the hoard on an item on the Closed Session agenda.
before Closed Session.
CLOSED SESSION PUBLIC TESTIMONY
Persons wishing to address the Board should fill out a green speaker card. Cards turned in by
6:00 p.m. will be given priority. Speakers will be randomly selected based on topic and position.
with BUSD students generally given priority. Public Testimony is limited to 15 minutes with a 3minute limit per speaker per topic although the time allotted per speaker may be reduced to 2
minutes at the discretion of the President.
1. Collective Bargaining
BCCE
2. Public Employee Discipline/Dismissal/Release/Evaluation
Separation Agreement Classified Employee
3. Parent Complaint against District Employees (Coy. Code 54957) (b)
4. Superintendents Evaluation 2014-15
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1
OPEN SESSION
Roll Call
Approve Agenda of October 8. 2014
Read Mission and Meeting Ovenlcw
Closed Session Repp
OPEN SESSION PUBLIC TESTIMONY (1st opportunity)
Persons wishing to address the Board should fill out a green speaker card, Cards turned in by
7:15 p.m. will be given priority.
Speakers vill be randomly selected based on topic and position, with BUSD students generally
given priority. Public Testimony is limited to 30 minutes with a 3-minute limit per speaker per
topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the
President.
Comments from Berkeley City College President Deborah Budd re Berkeley City
College’s 40th Anniversary Celebration
Union Comments: Representatives from each
on any issue. 5 minutes per union. (Order rotates).
union
arc
given
the opportunity to address the Board
BYE
BCCE
Local 2 1
USA
Committee Comments: Representatives from District committees that include members of the
public are given the opportunity to address the Boai-d on any issue. 5 minutes per comnuttee.
BSEP Program & Oversight Committee
Measure 1 Constniction Bond Oversight Committee
Measure
Parent
I-I
Oversight
Advisory
Comniittee
Committee
Distnct EL Advisory Committee
PTA Council
Audit Committee
Board Member and Superintendent Comments: Board members and the Superintendent are given
the opportunity to address any issue,
CONSENT CALENDAR approval requested
[Accept the Completion of the Project to Resurface the Track at Berkeley
.1.
High School
2
Accept the Completion of the Project to Install a Slurry Seal over an
Existing Asphalt Surface at Willard to Resurface the Track at Rosa
Parks
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2
PAGE
9
11
3
4
5
6
7
S
9
10
11
Accept the Completion of the Berkeley High School Phase 2 and 3
Project
Accept the Completion of the B-Tech Science Room and Modernization
Project arid Acknowledge the Contractor for Exceeding the Goals
Contained in the Project Labor Agreement (PLA)
pppyj of Out-of-Slate Travel and Overnight Field Trip Requests
LApproval of Human Resources Report
Approval of Contracts and Purchase Orders
Acceptance of Gifts and Donations
Approval of Master Contracts for 3 Non-Public Schools and 1 NonPublic Agency
Approval of Master Contract for the Speech Patholo’ Group (SPG)
(Non-Public Agency)
Minutes: 9-10 and 9-17-14
INFORMATION ITEMS
I
Facilities Plan Update
Maintenance and H/BB Third Quarter FY 2014 Report
13
15
17j
19
22
25
27
28
29
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39
55
DISCUSSION ITEMS
I
Update on EL Master Plan (10 mm. pres.. 35 mm. disc.)
Enrollment and Capacity (15 mm. pres., 45 mm. disc.)
57
59
OPEN SESSION Public Testimony (2nd opportunity. Persons wishing to address the Board should fill
out a green speaker card. Cards turned in for the earlier open session public testimony will be
ulven priority. Speakers will be randomly selected based on topic and position. with BUSD
students generally given priority. Public Testimony is limited to 15 minutes with a 3-minute limit
pç speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the
discretion of the President
Extended Board Member and Superintendent Comments. Board members and the Superintendent
are given the opportunity to address any issue.
Adjournment
3
Berkeley Unified School District Mission:
The Mission of the Berkeley Unified School District is to enable and inspire our diverse student
body to achieve academic excellence and make positive contributions to our world.
Berkeley Unified School District Vision:
Our Students are curious and creative learners who succeed through personal initiative and
sustained effort to reach high academic goals. They are critical thinkers who seek knowledge and
possess technological competence and collaborative skills. Our students embrace diversi’, act
responsibly. and contribute to our communilv.
Our Educators believe that all students (‘an meet or exceed rigorous academic standards. Teachers.
staff, arid administrators together form a rich professional learning community where all are
supported to hone our professional craft and improve our effectiveness. Through the examination
of our instructional practices and data, we adjust our teaching and operational systems in order to
continuously innprove. We are responsible in the stewardship of our fiscal rcsources and fair and
equitable in their distnbution.
Our Families and Community are integral to the success of our students and schools. Families
are active, engaged partners in their child’s education who give valued input and participate in
making important decisions about our academic and enrichment programs. Our diverse comniunfty
is passionate about equitable educational outcomes for all students. Our civic and community
organizations partner with us to promote family engagement and the well-being and success of our
students.
Our Schools are vital centers of community life enriched by the diversity of our city and welcoming
to all families. Each classroom offers engaging and culturally relevant curriculum that builds on
students’ interests and abilities. Student needs, as identified by regular assessment, inform our
teaching and guide appropriate and effective intervention services. We offer an enriched learning
environment and a comprehensive system of supports to address the needs of the whole child.
Values and Beliefs of Berkeley Unified School District:
•Students are our priority.
•We take pride in our diversity.
•We hold high expectations for ourselves and our studcnts.
-We treat each other with respect and act with integrity.
4
Take 5
(3130 Sacramento SL)
2nd Saturday
1:00
Monthly (see website
for details)
Café Lcila
(1 724 San Pablo Ave.)
Monthly (see website
fo details)
2nd Saturday
10:00- 1 1 :30
NA
caxicskucea@studentsberkck1set
510-644-6550
N/A
N/A
N/A
Student
Engagement
Student Engagement
2020 Vision
Planning for Next
BSEP Mcasure
-
Family Engageiiicnt
Inca] Control &
Accountability Plan
5
iVosotros, Los ,niembros tie (a Mesa Direciiva de l3ericeley, animamos a los miembros del pttbi Leo a comuntcarse con nosotros
y
contpartirsus ideas, pensamientos y preocttpaciortes con respecto a nuestras escuelas, Pitede comwticarse con
nosotros individitos via
correo elect rortico 0 (ele/orzo. zndteados mas amba, ij / 0 pitede asistir a cttalqttiera de las (torus dc ojicutdt detalladas
arriba. Tatithién
pzmcdc’ ennar tilt corn’u electrorjico direcianjeitte a (ucla La 1esa Directiva a I3ourd ki I’ TCILpe!
—
Common Core State
Standards
Priority
(Secondary)
Local Control &
Accountability Plan
20”O Vision
Conuiton Core Stale
Standards
Planning for Next
F3SEP Measure
Faint 1 y pngc4enWI
Priority
(Primary)
We. the members of the I3erkcley School I3oard. encourage riteiizbers of the public to contact us
aitd shame your ideas. thoughts. and
concerns regard my our schools. I’ott cart contact jLS individuals via cit jail or phone as detailed above and/or you can
attend any of
the oj)k-e hours detailed above. You can also entail the entire School Board directly at L3oardotEdkberkeley.nei
N/A
N/A
Catë Leila
(1724 San Pablo Ave.)
1:00
4th Saturday
—
Casa Latina
(1801 San Pablo Ave.)
Office Hours
Location
2nd l’hursdav
4:00-6:00
[email protected]
510-644-6550
Carlos Ku-Ceja (CKC)
Beatriz Leyva-Cutler (BL)
beatriz1ena-cut1er.:lwrkelev.uet
510-644-6550
Josh Daniels (JO)
[email protected]
510-213-8683
Judy Appel (JA
jtidyappektbcrkeleynet
510-644-6550
Julie Sinai ()
juliesinai©berkeley.net
510-644-6550
Karen Hemphili (1(11)
[email protected]
5 10-644-6550
Jesse Barber (JB)
Office Hours
Dates & Times
BOARD MEMBER INFORMATION
TOTALS
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Sec the ‘Board
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Member
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Inforuiiatiort
page
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BLJDJAJSKBLMSW
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BOARD MEMBER SCHOOL SITE LIAISON ASSIGNMENTS
lb i ierzti/y sehool board members btj their initials, please
jp)imsdkcbtrkeie;neU
Supt Budget Advisory Committee (SBAC)
(susancraig@herkeley_net)
Student Attendance Review Board (SARB)
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(charitvdamario?2berke1ev.iiet)
Construction Bond Oversight Committee
(c1iaiii1astevensoncWberjjçy net)
District EL Advisory Committee/EL Parent Advisory Committee
(clmitydaniart@herkelev,net)
Measure H/Maintenance Oversight Committee
(1e}yjonestberke1eviiet)
Next District Strategic Plan workgroup
(donaklevans
p
1
ei
©berk
)
elçy
Parent Advisory Committee
[Patrieiasacidlerthberkeicv.net)
Policy Committee
fri eborah turner@ber-keleynel)
Project Labor Agreement Workgroup
!iv.ionesWberkeiev.neL)
PTA Council
Cesar Chavez Commemorative Workgroup
BSEPP&O
([email protected])
BSEP Renewal Planning workgroup
(natsiraiwcrvU:berkeIevnet)
BTSA
theI1ec1air.iet
Audit
(cleborahturnerthberkelev. net)
2x2
BOARD MEMBER COMMIflEE ASSIGNMENTS
To ideui(pj school board mc’nthers brj their initials, please sc’e the Board Member InfoniiocLorr
page.
TOTALS
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7
2014 BUSD School Board Calendar
Regular Meeting Dates & Anticipated TOpICS
le44ult_Schqpupgthrie©berke1eynet)
legjj4ggpet (renernolirta® berkeley.net)
Berkeleyjigh School (kristing1enchur©jje1e net)
Berkeley
• Child Development Centers (rnariacarriedo©berkçy
net)
çgont_([email protected])
e
2
Emerson_(susarthq4gçjberkejçyj
Independent Stud(edithsn@berkççyret;
Jefferson (pyamartin©berkelçy.ntj
John Muir
Kzpgjjnet1evepson@berke1eynet)
LeConte_(veronieava1erio©ber1ce1ey.nej
giow_(marcogrcia©berke1ey.net)
Malcolm X (alexhunt©berkeleypp;
Oxford (beth rhine©berkeiçyet)
Rosa_!jpcofqHanberke1ey.net)
Thousand Oaksçpifrrcorn©berkeiçypet
Washington ([email protected]()
Willard_(debbiecIean©herke1çynei)
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26
5
45
4
4
2
2
L
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November
[ October
September
August
R
1
L
June
L May
Apnl
.
March
February
January
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-
pations
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20
F ncthty & Fiscal Assets
10
Studcnt Outcomes
1
[cancelled)
5
Facility & Fiscal Assets
-
Student & Family Engagement
4
— Cuniculum & Eouv,e Access
9
LEAP
IOppj
Orientation__________
12
Student & rarnihLngagement
5
Ss
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8
17
Student & I amil Engagemt nt
8
Gun iculum&Coui st Aect ss
19
LEAP
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LEAP
11
LCAI/çgçt
LEAP
19
Cumu1um& (ouise At
12
F u ilm&Fis’ a1 Assets
23
Student Outcomes
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22
pjiflons
25
LCAP/Bet
26
Qpations
30
LCAP
Student Outcomes
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BERKELEY UNIFIED SCHOOL DISTRICT
TO:
FROM:
DATE:
SUBJECT:
Donald Evans, Ed.D, Superintendent
Lew Jones, Director of Facilities
October 8. 2014
Accept the Completion of the Project to Replace the Track at
Berkeley High School
BACKGROUND INFORMATION
On April 23, 2014. the Board awarded a contract to California Track and
Engineering to replace the track at Berkeley High School. The project is complete.
Acceptance of the project will allow staff to file a Notice of Completion with the
County arid will permit release of retention.
POLICY/CODE
California Public Contract Code 20110- 20118
FISCAL flWACT
The project was funded through the Measure H parcel tax. The project had
change orders of SO or 0% above the Board approval. We originally budgeted
for change orders of approximately 10%.
STAFF RECONDATION
Accept the project as complete.
C-i
BERKELEY UNIFIED SCHOOL DISTRICT
RESOLUTION NO. 15-014
Authorization To Accept Completion Of The
Berkeley High School Track Resurfacing Project No. 810.1401
WIREAS. California Track. a contractor licensed and existing under and
by virtue of the laws of the State of California, and having offices at 4668 N.
Sonora Aye, Suite 101, Fresno, CA 93722, entered into a contract dated April
28, 2014, with Berkeley Unified School District of Alameda County. State of
California to
secure all
labor,
materials,
mechanical workership.
transportation. equipment and scrviccs necessary for the Berkeley high School
Track Resurfacing project and
WHEREAS. Project Construction Manager employed by this Board to
prepare plans and specifications and to supervise the work has certified in
writing to the Board that said contractor has completed the work of said
contract in workerlike and satisfactory manner as of October 8, 2014 and that
warranty period begin on this date for this work.
NOW, ThEREFORE, BE IT RESOLVED that the Berkeley High School
Track Resurfacing Project No. 810.1401 is hereby approved and accepted as
complete.
PASSED AND ADOPTED by the Board of Education of the Berkeley
Unified School District this 8th Day of October, 2014.
AYES:
NOES:
ABSENT:
ABSTAIN:
BeatrLz Leyva-Cutler
Clerk. Board of Education
Berkeley Unified School District
Public Contract Code: 20111
Board Policy: 3310
C-I
BERKELEY UNIFIED SCHOOL DISTRICT
TO:
FROM:
DATE:
SUBJECT:
Donald Evans. Ed.D. Superintendent
Lew Jones, Director of Facilities
October 8, 2014
Acccpt the Completion of the Project to Install a Slurry Seal over
an Existing Asphalt Surface at Willard to Resurface the Track at
Rosa Parks
BACKGROUND INFORMATION
On May 14, 2014, the Board awarded a contract to American Asphalt to install a
slurry seal at Willard and to upgrade the track at Rosa Parks. The project is
complete.
Acceptance of the project will allow staff to file a Notice of Completion with the
County and will peniflt release of retention.
POLICY/CODE
California Public Contract Code 20110- 20118
FISCAL IMPACT
The project was fundcd through the Measure H parcel tax. The project had
change orders of SO or 0% above the Board approval. We originally budgeted
for change orders of approximately 10%.
STAFF RECOMMENDATION
Accept the project as complete.
C-2
BERKELEY UNIFIED SCHOOL DISTRICT
RESOLUTION NO. 15-017
Authorization To Accept Completion Of The
Willard and Rosa Parks Slurry Project No. 901.1405
WHEREAS, American Asphalt Repair and Resurfacing Inc.. a contrac
tor
licensed and existing under and by virtue of the laws of the State of Califo
rnia.
and having offices at 24200 Clawitcr Road. Hayward, CA 94545. entered into
a
contract dated May 14. 2014, with Berkeley Unified School District of
Alameda
County, State of California to secure all labor. nxateha1, mechanical
workership, transportation, equipment and services necessar for the Willar
d
and Rosa Parks Slurry project and
W1REAS, Project Construction Manager employed by this Board to
prepare plans and specifications and to supervise the work has certifie
d in
writing to the Board that said contractor has completed the work of said
contract in workerlike and sausfacton’ manner as of October 8. 2014
and that
warranty period begin on this date for this work.
NOW, THEREFORE, BE IT RESOLVED that the Willard and Rosa Parks
Slurry project No. 901.1405 is hereby approved and accepted as compl
ete.
PASSED AND ADOPTED by the Board of Education of the Berkeley
Unified School District this 8th Day of October, 2014.
AYES:
NOES:
ABSENT:
ABSTAIN:
Beatriz Leyva-Cutler
Clerk, Board of Education
Berkeley Unified School District
Public Contract Code: 201 1
Board Policy: 3310
C-2
BERKELEY UNIFIED SCHOOL DISTRICT
TO:
FROM:
DATE:
SUBJECT:
Donald Evans, Ed.D, Superintendent
Lew Jones. Director of Facilities
October 8. 2014
Accept the Completion of the Berkeley High School Phase 2 and 3
Project
BACKGROUND INFORMATION
On April 11, 2012, the Board awarded a contract to Alten Construction to
complete the Berkeley High School South of Bancroft project (Phases 2 and
3).
The project is complete, although the contractor will continue to provide field
maintenance for the next month.
Acceptance of the project will allow staff to file a Notice of Completion with the
County and will permit release of retention.
We will withhold enough money
from the retention to complete the field maintenance until the contractor has
completed that responsibility.
POLICY/CODE
California Public Contract Code 20110- 20118
FISCAL IMPACT
The project was funded through the Measure I bond. The project had change
orders of 81,896.350 or slightly less than 8% above the Board approval.
Combining phase 2 and 3 together, a favorable bidding market, and a
cooperative relationship with the contractor ultimately allowed for a savings of
$6.6 million on this project.
STAFF RECOMMENDATION
Accept the project as complete.
C—3
BERKELEY UNIFIED SCHOOL DISTRICT
RESOLUTION NO. 15-016
Authorization To Accept Completion Of The
Berkeley High School Phase 2 and 3 Project No. 810.1001
WHEREAS, Alten Construction, a contractor licensed and existing under
and by virtue of the laws of the State of California. and having oflIces at 720
12th St.. Oakland, CA 94801, entered into a contract dated April 11. 2012. with
Berkeley Unified School District of Alameda County. State of California to
secure all labor, materials, mechanical workership, transportation, equipment
and services necessary for the Berkeley High School Phase 2 and 3 project and
WHEREAS. Project Construction Manager employed by this Board to
prepare plans and specilications and to supervise the work has certified in
writing to the Board that said contractor has completed the work of said
and
October 8. 2014 and that
warranty period begin on this date for this work.
contract
in
workerlike
satisfactory
manner
as
of
NOW. THEREFORE, BE IT RESOLVED that the Berkeley High School
Phase 2 and 3 project N:o. 810.1001 is hereby approved and accepted as
complete.
PASSED AND ADOPTED by the Board of Education of the Berkeley
Unified School District this 8th Day of October, 2014.
AYES:
NOES:
ABSENT:
ABSTAIN:
Bcatriz Levva-Cutler
Clerk, Board of Education
Berkeley Unified School District
Public Contract code: 20111
Board Policy: 3310
C-3
BERKELEY UNIFIED SCHOOL DISTRICT
TO:
FROM:
DATE:
SUBJECT:
Donald Evans. Ed.D, Superintendent
Lew Jones. Director of Facilities
October 8. 2014
Accept the Completion of the B-Tech Science Room and
Modernization Project and Acknowledge the Contractor for
Exceeding the Goals Contained in the Project Labor Agreement
(PLA)
BACKGROUND INFORMATION
On April 11, 2012. the Board awarded a contract to GECO Incorporated to create
a science room and to modernize B-Tech. The project is complete.
Acceptance of the project will allow staff to file a Notice of Completion with the
County and will pennit release of retention.
The PLA requires that the contractor achieve a goal of 30% local hires. GECO
Incorporated exceeded 35% local hiring. Per the PLA, the Board is to publicly
acknowledge GECO Incorporated for this achievement,
POLICY/CODE
California Public Contract Code 20110- 20118
FISCAL IMPACT
The project was funded through the Measure I bond. The project had change
orders of 828,341 or slightly less than 5% above the Board approval. We
originally budgeted for change orders of 10%.
STAFF RECOMMENDATION
Accept the project as complete.
C-4
BERKELEY UNIFIED SCHOOL DISTRICT
RESOLUTION NO. 15-015
Authorization To Accept Completion Of The
B-Tech Science Lab Modernization Project No. 136.1301
WHEREAS, GECO, a contractor licensed and existing under and by virtue
of the laws of the State of California, and having offices at 19 Hamilton Dr. #H,
Novato, CA 94949. entered into a contract dated April 15, 2014. with Berkeley
Unified School District of Alameda County. State of California to secure all
labor. materials, mechanical workership. transportation, equipment and
services necessary for the B-Tech Science Lab Modernization project and
WHEREAS. Project Construction Manager employed by this Board to
prepare plans and specifications and to supervise the work has certified in
writing to the Board that said contractor has completed the work of said
contract in workerlike and satisfactory manner as of October 8, 2014 and that
warranty period begin on this date for I his work,
NOW, THEREFORE. BE IT RESOLVED that the B-Tech Science Lab
Modernization Project No. 136.1301 is hereby approved and accepted as
complete.
PASSED AND ADOPTED by the Board of Education of the Berkeley
Unified School District this 5th Day of October, 2014.
AYES:
NOES:
ABSENT:
ABSTAJN:
Beatriz Levva-Cutler
Clerk, Board of Education
Berkeley Unified School District
Public Contract code: 20111
Board Policy: 3310
C -4
BERKELEY UNIFIED SCHOOL DISTRICT
TO:
Donald FDSHUS. Ed. D Superintendent
FROM:
Pasquale Scuderi. Assistant Superintendent. Ed. Services
DATE:
October 8. 2014
SUBJECT: Out of State and Overnight Field Trips
BACKGROUND INFORMATION
International Baccalaureate Workshops, Albuquerque NM, JUlY 5 8,
2014
Ratify approval for Berkeley International High School I.B. English Teacher
Peter Bloomsburgh to travel to Albuquerque NM to receive specific lB
Computer Science training. The four-day, three-night conference training
was necessary to provide a comprehensive arid complete program for
students in the BIHS program. Not all subjects are offered in California,
which necessitated out of state travel thr the professional training.
Registration, transportation, lodging and meals for this training were paid
with BHS Site Funds. Requested by: Ashley Milton, BHS Vice-Principal.
-
The following out of state travel plans and overnight field trips are being
presented as ratilications.
International Baccalaureate Workshop, Atlanta, GA, October 5-8,
2014
Approve Berkeley International high School’s request for I.B. History
Teacher. Rebecca Villigran to travel to Atlanta. GA. to receive specifIc lB
training at Atlanta International School. The four-day, three-night
conference training is necessary to provide a comprehensive and complete
program for students in the BIHS program. Not all subjects are offered in
California, and this necessitates out of state travel for the professional
training. Registration, transportation, lodging and meals for this training
will be paid from Title II. Teacher Quality Funds. Requested by: Ashley
Milton. BHS Vice-Principal.
International Baccalaureate Workshops, Houston TX, October 11-14,
2014
Approve Berkeley International High School’s request for lB Latin Teacher
Mine McMillan and lB Environmental Systems and Societies Russell
Campisi to travel to Houston. Texas to receive specifIc lB Training at Rice
University. The four-day, three-night conference trainings are necessary to
provide a comprehensive and complete program for students in the BIHS
program. Not all subjects are offered in California. and this necessitates
out of state travel for the professional training. Registration.
transportation. lodging and meals for this training will be paid front Title
II. Teacher Quality Funds. Requested by: Ashley Milton, BHS Vice
Pnneipal.
Tilden Regional Park, Berkeley, CA, October 1 2, 2014 and October 2
3, 2014
Ratify approval for two fourth grade trips from Jefferson Elementary to
Tilden Regional Park. Twenty-one students, one teacher and live other
adults departed Jefferson at 9:00 a.m. on Wednesday, October 1, and
returned at 1:30 p.m. on Thursday. October 2. 2014. Forty-six students.
two teachers and five other adults departed Jefferson at 9:00 a.m. on
Thursday, October 2. and returned at 1:30 p.m. on Friday, October 3.
2014. BUSD provided Transportation for both events. Students took part
in hands-on study of the environment and learning about the Native
People who lived there and their culture. Students also worked on
relationship skills. The students slept in gender specific tents. The cost of
S25 per student was funded with PTA classroom funds and parent
donations. No student was denied access based on ability to pay.
Requested by: Sonya Martin, Jefferson Principal.
-
-
Tilden Regional Park and Lawrence Hall of Science, Berkeley, CA,
October 9 10, 2014
Approve participation of fifty-one fifth grade students, two teachers, and
eight other adults from Jefferson Elementary on a two-day, one-night field
trip to Wildcat View Campground. Tilden Regional Park. The group will
depart Jefferson at 9:30 a.m. on Thursday, October 9. and return at 2:15
p.m. on Friday. October 10. 2014. The Lawrence Flail of Science will
provide practice with scientific: method and lessons on infonnational
reading and note taking. There will also be focus on community building,
decision making and leadership skills. BUSD will provide transportation to
and ibm the event. The students will sleep in gender specific tents. The
cost of S25 per student will be funded by parent donations. No student will
be denied access based on ability 10 pay. Requested by: Sonya Martin,
Jefferson Principal
-
POLICY/CODE
Education Code 35330
Board Policy 6153
FISCAL IMPACT
As indicated above.
STAFF RECOMMENDATION
Ratil5r and approve the out of state travel and overnight field trips
consistent with the District Policies and instructional programs.
C-5
TO:
FROM:
DATE:
SUBJECT:
Donald Evans Ed D Superintendent
Delia Ruiz, Assistant Supenntendent, Human Resources
October 8, 2013
APPROVAL OF HUMAN RESOURCES REPORT
The toilowrng is submitted for appro a)
,
CERTIFICATED EMPLOYEES
( lassification
ilemporais.
Name
LEAN FS
Ames. I ucx
Bolt,, Allen
Ferguson. Karen
F etcher Michele
Gartinkel Kate
Glenchui Kristin
Little F lizabeth
I u. Wendx
Muse-I isher, Anne
Nielson. I anne
Riley Julianna
Probationar4 or
l’eimanent)
Permanent
Penuanent
Permanent
Permanent
Permanent
Permanent
Permanent
Permanent
Permanent
Permanent
Permanent
Date
Date
Position
I TE
location
iFrom)
(Jo)
I eaehei
Teacher
Teacher
leather
leather
Principal
Ic cher
I eachei
Teacher
leather
Teacher
004
060
I 00
050
060
00
(Iou
0 50
0 40
I 00
I 00
I merson
Berkeley High
\rts Magnet
Makolm \
Berkee’ High
Berkele’ I ugh
King Middle
Willard
Washington
Oxford
king Middle
08 25
0825
0825
0825
(IS 2
09 lo
08
1)1 16
II 03
08 25
09 01
06 12
06 12
09 15
06 12
06 12
II 12
oô 2
06 12
06’ 12
10/24
01 24
4
14
14
14
14
14
14
15
14
14
14
SEP 1R4TIOS
Donaloson-Fletcher Kate Permanent
illy. Donuell
Piobationarv
Mockus Lubin Dorothy
Tempoiary
%ade, Corey
Permanent
I eaehei
1 eacher
Teacher
Feachei
I iiD
I 00
I 00
I burly
L onte
BLARS at lohn Mun
Berkeley High
Independent Study
07 24 14
0822 14
09 15,14
0828 14
HIRES OR REHIRES
Brs den. Robert
I empoiar
C han J ulie
I Lmporar3
C oppola. Angela
I emporary
Johnson, Jennifer
Probationary
Patterson, letlery
Temporary
Miller. Ahfted
Temporar\
ci Da’ id
Femporar’.
leather
leather
Feachei
Teacher
Teacher
leather
I eacnei
I 00
60
I 00
I 00
hourly
Hourly
Hour’
Berkele’. Huh
C ragmuni
Ileikeley I huh
LongIeIIo
\duht School
Adult School
duIt School
uQ 16
o9 19
II 03
08 2c
0908
0827
09 22
REVISION
I reeburg. Kathenne, 20 Reduced Workload. 0825 14-06’12
(I
5
PRIOR REPORT
30 Reduced Workload
14
14
14
14
14
14
11
Ic
Ic
14
Ic
Ic
14
IS
I
IS
14
Ic
06 2 Ic
06 12 I
06’I 2 I
0630 15
0630 c
06 0 I
BOARD REPORT
0423 14
Page 1
of?
C6
CLSS1F1ED EMPLOI EES
Name
Classificat ion
(Limited Term.
Provisional.
iemporar4.
Probationary, or
Permanent)
Position
FTE
Location
Date
(From)
SEP iRilIONS
Garcia. Rose
Grenijllion. Gen
Langford, Anthony
Permanent
Probationary
Permanent
Purchasing Agent
Food Service .\ssistant
Personnel Coordinator
I tb
Purchasing
0.40 Arts Magnet
1.00 Human Resources
0905 13
o9 18/14
09/03/14
Lewis. Kenneth
Permanent
0.80
(IS 26 Il
Mesa, Joshua
Orth, Caroline
Radavero. Giovanni
Summers. Keith
Vories. Lisa
Permanent
Permanent
Probationary
Permanent
Pennanent
Instructional Assistant. Special
Ed. Attendant
Food Service Assistant
Instructional Specialist, Garden
V & E Mechanic
Food Ser ice Assistant
Instructional Assistant. [CE
0.40 Arts Magnet
0.36 Arts Magnet
1.00 Transportation
0.40 Thousand Oaks
0.80 Franklin Preschool
0902,11
09/08/Il
08/29/14
(JO 23. 14
09 0214
RETIREMENTS
Landis. Thomas
Permanent
Microcomputer Technician
1.00
01.119/15
Permanent
Permanent
Permanent
Permanent
Probationary
Permanent
Pennanent
Permanent
Instructional Technician. LDP
Parent Liaison, Recreation
Microcomputer Fechnician
Instructional Technician. EDP &
School Service Assistant
(‘tistodian 1
Custodian 1
School llus Driver
0.53 LEARNS at LeConte
0004,14
1.00 Berkeley High
08/27/14
1.00 Technology
0918/14
0.53 LEARNS at Washington &
0.40 Fhotisand Oaks
101314
1.00 Bcrkele I-ugh
0902, 14
1.00 King Middle
l0’20/14
0.90 Transportation
08/25/14
Instructional Assistant. Special
Ed. Attendant
Instructional Assistant. Special
Ed. Attendant
Maintenance Technician
Program Assistant
Custodian I
Specialist. Data Integrity
Instructional Assistant
\Iainter.ance Engineer
Instructional Technician. EDP
Site Coordinator. Famil\
Engagement
Instructional Media Technician
Custodian I
Instructional Assistant. Special
Ed. Attendant
V & E Mechanic
Instructional Specialist. Garden
0.80 Berkeley High
09 02. II
0.80 Malcolm X
08/27/14
1.00
0.13
1.00
1.00
1)70
1.00
0.37
1.00
08.25 14
0827 14
08/25/14
09/15/14
08 27’14
tlOl 511
09 05 11
0O’10/14
LEAVES
Adams, Danielle
Amezcua, Leticia
Landis, Torn
Landrv. Melina
Morrison. \Vorley
Robinson, Glenn
Simon, Tanyel
Berkele’ High
Technology
Date
(To)
0Q18,14
12/ t6/l 4
1107/14
231 II
090 15
1201/14
09/30/14
NEW HIRES/REIIIRES
l3arnes Ill. James
Prohationar
Boone, Terrell
Prohationan
Collon, Joseph
Gitelman. Jane
Helton. Janet
Floang, Jimmy
Jenkins. Marquis
Lagman. James
Leaks. Raheem
Perez. Carolyn
Prohationan
Prohationan
Probationary
Probationary
Probationary
Probationary
Prohationar’
Prohationars
Reed. David
Rindels. Jeffrey
Simmons. Jasmine
Probationary
Prohationan
Prohamionan
Williams, Stephen
Wruhel, Dana
Probationary
Pemianent
Maintenance
Oxford
Berkeley High
Technology
Malcolm X
Maintenance
LEARNS at (‘ragmont
Oxford and Washington
0.50 Berkeley High
1.00 Berkeley High
0.80 Berkeley Hhzh
09/I 1I4
082514
08 2714
1.00 Transportation
0.30 Thousand Oaks
09/08/14
0S;27’14
*
*
*
*
*
Page 2 of 3
C-6
,:.CL4SsIHED ENIPWI’EES
Classification
(limited Term.
Pros isional.
Temporan.
Name
Prohationan. or
Permanent)
NEW ASS ICN NI ENTS
Hubbard. jasmine
Probationary
Guzman. Sandra
Probationary
Landrv, Melina
Kumar. Sandeep
Probationary
Probationary
LIMITED TERl/PROVlSlONAL
Alexander. I.onetta
Prosisional
Barrios. Rosalina
Limited Term
Bollinger. Toni
Pros isional
Collier, (‘hen I
Limited i’enii
(ihani. Shahana
Jensen, Susanne
Jones. Lisa
Kirwin. David
Matamoros. Ernesto
Provisional
Limited i’erm
Provisional
Provisional
Provisional
Owens, Teylor
Provisional
Race, Linda
Provisional
Sanders. Jarrett-i’orx Limited Term
\Vestover. Derek
Williams. Zoe
Proxisional
Provisional
Date
(From)
l)ate
(To)
Position
ElF. Location
Instrucuonal Assistant, Special
Ed. Attendant
Clerical Assistant II, Spanish
Bilingual
School Service Assistant
Custodian II
0.80
Kine Middle
09/15/14
*
0.40
Emerson
08/25/14
*
0,40 Thousand Oaks
1.00 King Middle
08/27/14
10 ti I. 11
*
0.40 Rosa Parks
.00 Admissions
1.00 Purchasing
0.80 Washington
OX 27:14
(181 814
09 (1314
08 27 14
I 127 14
09 1514
1031:14
03 27 5
0.50 jefferson
0.73 Willard Middle
0.33 LEARNS atCragmont
1.00 Bcrkeley Fligh
0.40 Malcolm X
08:27:14
08/27/14
08125/14
07/01/14
08/27/14
09/30:1 $
03:27:14
10/31:14
10/15/14
01/20/15
1.00
00:02/14
12/02/14
0.27 Business Services
0.32 Oxford
0802. 11
OX P2704
10/17/14
06:12.15
0.40
0.30
0829 14
08:27:14
10 31 11
06/12.: 15
lnstructional Assistant. ECE
Senior Records (‘lerk
Purchasing Agent
Instructional Assistant. Special
Ed. Attendant
Instructional Assistant. ECE
Instructional Specialist, PE
Instructional Technician. EDP
Plant Operations Manager
Instructional Assistant, Special
Ed. Attendant
Instructional Assistant. Special
Ed. Attendant
Accounting Technician
Instructional Specialist. PE
Clerical Specialist
Library Media Technician.
F. lementan
REAlM
Adult SchI
Emerson
completion of six work months
Upon completion of one ssork year
*rpon
**
Page 3 oj3
C -6
BERKELEY UNIFIED SCHOOL DISTRICT
TO:
FROM:
DATE:
SUBJECT:
Donald Evans, Ed. D., Superintendent
Javetta Cleveland, Deputy Superintendent
October 8, 2014
Approval of Contracts/Purchase Orders for Services
Contracts
BACKGROUND INFORMATION
The District contracts with consultants or independent contractors
who can provide valuable and necessary specialized services not
normally rcquired on a continuing basis. The following contract
services are requested. Expenditures are within budget.
1.
Professional Tutors of America to provide tutoring for 3
Special Ed students. Services consist of one-to-one academic
tutoring in English-Language Arts and/or Mathematics as
required per mediated settlement agreements. The cost will
not exceed $14,805. To be paid from Special Education
Fund. Requested by Kay Altizer.
2.
Experience Corps Bay Area to provide tutor/mentor services
for Washington Elementary School. The cost will not exceed
$10,000. To be paid from BSEP Discretionary Fund.
Requested by Natasha Beery.
3.
Life Long Medical to provide before and after school child
care and tutoring for students, mental health counseling,
training and family resources for Rosa Parks Elementary
School. The cost will not exceed $59,200. To be paid from
BSEP School Discretionary Fund and Donations. Requested
by Natasha Beery.
4.
Anna Rainer to provide art activities in classrooms at Oxford
Visual Arts at Oxford Elementary School. The cost will not
exceed $26,080. To be paid from BSEP School Discretionary
Fund and Donations. Requested by Suzanne McCulloch.
5.
Susan Wolf to provide art activities in classrooms at
Washington Elementary. The cost will not exceed $14,840.
To be paid from BSEP School Discretionary Fund and
Donations. Requested by Suzanne McCulloch.
6.
Viva El Espanol to provide Spanish enrichment classes at
Cragmont Elementary. The cost will not exceed $49,335. To
be paid from PTA donations. Requested by Navdeep Dosanjh.
C- 7
7.
Sarah’s Science to provide Science activities at Emerson
Elementary. The cost will not exceed $12,000. To be paid
from PTA donations. Requested by Navdeep Dosanjh.
8.
Cooking Round the World to provide cooking activities at
Emerson Elementary. The cost will not exceed S 10.125. To
be paid from PTA donations. Requested by Navdeep Dosanjh.
9.
Ellen Evangeliste to provide Visua] Art activities at Cragmont
Elementary School. The cost will not exceed $11,200. To be
paid from PTA donations, Requested by Navdeep Dos&rnjh.
10.
Community Alliance for Learning to provide planning,
training, site coordination and evaluation for the
WriterCoach Connection program at Berkeley High School.
The cost will not exceed S 10.000. To be paid from
Supplementary School Counseling fund. Requested by
Ashley Milton.
Ii.
Approve Carducci Associates to design the landscape project
at Berkeley Arts Magnet (Whittier). The cost will not exceed
$38,000. To be paid from the Measure AA Bond. Requested
by Lew Jones.
12.
Approve Verde Design Incorporated to design the landscape
project at Berkeley High School. The cost will riot exceed
S45,000. To be paid from the Measure AA Bond. Requested
by Lew Jones.
13.
Approve Carducci Associates to design the landscape project
at Jefferson School. The cost will not exceed 838.000. To be
paid from the Measure AA Bond. Requested by Lew Jones.
14.
Increase in contract. PO# 150466 to Paeheco Brothers to
provide service to the Districfs sports fields, as needed by
the Maintenance Department, for the 2014-15 SY, The
Board originally approved 815,000 on 6/25/14. The
additional amount will increase the Purchase Order by
$10,000 for a total amount of $25,000. To be paid from
Measure H. Requested by Steve Collins.
15.
Galaxy Constniction to install two air conditioning units to
cool the technology rooms at the Administration Building.
The cost will not exceed 835,000. To be paid from Measure
1-1. Requested by Steve Collins.
C-?
POLICY/CODE
Public Contract Code: 20111 SchooL Innovations & Advocacy
Inc.; Board Policy 3310
STAFF RECOMMENDATION
Approve the contracts with Consultants or Independent Contractors
as submitted.
C-7
BERKELEY UNIFIED SCHOOL DISTRICT
TO:
FROM:
DATE:
SUBJECT:
Donald Evans. Ed.D.. Superintendent
Javetta Cleveland. Deputy Superintendent
October 8. 2014
Acceptance of Gifts! Donations
BACKGROUND INFORMATION
The Board may accept and utilize on behalf of the District gifts of money or
property for a purpose deemed to be suited by the Board. The following
donations have becn presented to the District:
1. Leconte PTA donated $15,428 to fund a partial counselor position for
la Conte School.
2. Washington PTA donated $7,840 to provide partial funding for the ads
program for Washington School.
3. Martin Luther King PTA donated $5,000 to provide partial funds for
teachers’ professional development for King Middle School.
4. Emerson [‘TA donated S350 to purchase art supplies for Emerson School.
5. Target Take Charge of Education program donated 835,31 for Berkeley
Technology Academy School (BEechJ; 8900.11 for Malcolm X School;
s35 04 br Kin&t Micldk S hool one q 15 51 for osa P ks S hool oi
total donaon 018 2.001 97 to be utilized as needed.
.
6. Berkeley Public Schools Fund donated S5.400 to support the Mills
Teacher Scholars Program for BUSD music teachers and $1,650 to pay
for Berkeley High School Bridge mentors for a total donation of $7,050.
7. In Dulci Jubilo donated 85,000 for the LeConte Cultural Cosmos for
LcConte School.
8. Wells Fargo Foundation Educational Matching Gift Program donated
$888.48 to be utilized as needed for Rosa Parks School.
9. University of California donated 81.050 to be utilized as needed for
Rosa Parks School.
10. Schoola donated $22.72 for Malcolm X School and 821.87 for
Le Conte School for a total donation of S44.59 to be utilized as needed.
11. Free Cause Inc. donated 522.48 to be utilized as needed for LeConte
School.
C- S
12. Jigar Bar donated 8149 for the 2013-14 Dine Out Berkeley program for
the BUSD Gardening and Cooking program.
13. The Jan and David MeNair Family Fund donated $10,000 to support the
BUSD Gardening and Cooking Program to be utilized as needed.
14. North Shattuck Association donated S2,796.95 to support the 2013-14
BUSD Gardening and Cooking program.
BOARD POLICY
BP 3290
FISCAL ThWACT
The District received a total $57,621.47 in donations.
STAFF RECOMMENDATION
Accept the donations to the District and request staff to extend letters of
appreciation.
c-s
BERKELEY UNIFIED SCHOOL DISTRICT
To:
From:
Date:
Subject:
Donald Evans, Ed.D., Superintendent
A. Kay Altizer, Executive Director, Special Education
October 8, 2014
Approval of Master Contracts for Nonpublic School Services and
Nonpublic Agency Services for the 2014-15 School Year
BACKGROUND INFORMATION
The District contracts with nonpublic schools, when necessary to provide an
appropriate placement, special education and/or related services if no
appropriate public education program is available. For students requiring
nonpublic school day programs, the cost is for tuition for the educational
program and services. An individual service agreement (ISA) is developed for
each student to whom the service provider is to provide special education or
related sen.nices.
Transportation costs are included in the special education transportation
budget .A1l nonpublic schools must be approved by the California Department
of Education. Services are provided pursuant to Ed. Code Section 56034 and
56366. Students enrolled in nonpublic schools are deemed enrolled in public
schools.
r__Non Public Schools
La Cheim School
A Better Chance (CA
Autism F oundation)
Lincoln Child Center
Non Public Agency
Communfty Options for
Families & Youth
(COFY)
!
# of Students
2
Estimated Total Cost
S84.420.00
2
8121,199.00
1
# of Students
j
S4.264.00
Estimated Total Cost
4
S47,500.00
9
8257.383.00
—
POLICY/CODE
Education Code 39800
Board Policy 3310
FISCAL IMPACT
The fiscal impact of these services is estimated not to exceed $257383.00
funded from the Special Education Budget.
STAFF RECOMMENDATION
Approve the Master Contracts for the Nonpublic Schools and Nonpublic Agency
listed above.
BERKELEY UNIFIED SCHOOL DISTRICT
To:
From:
Date:
Subject:
Donald Evans, Ed.D.. Superintendent
A. Kay Altizer, Executive Director, Special Education
October 8, 2014
Authorization of Contract for Speech Pathology Group for 20 142015 School Year
BACKGROUND INFORMATION
The District provides speech and language therapy sen-ices for students who
require speech therapy as part of their individual educational plans (IEPs). The
District contracts with California Department of Education (ODE) certified
nonpublic agencies for stall positions that cannot be tilled through the
District’s hiring process. The following agency will provide services. If the
District is able to hire staff during the school year. there is a notification
process specified in the master Contract for reducing contracted service
pro’ders.
Agency
FTE
-
Estimated Total Cost
Speech Pathology Group
BUSI)
S 774,274.50
Speech Pathology Group
REALM High School
S40.828.00
Lpeech Pathology Group
REALM Middle School
565,740.00
I
S880842.50
L
POLICY/CODE
Education Code 56363, 49423.5
Public Contract Code 20111
Board Policy 3310
FISCAL IMPACT
$880,842.50 front Special Education Budget
STAFF RECOMMENDATION
Approve the 2014- 15 contract for Speech Patholov Group
C-ID
BERKELEY UNIFIED SCHOOL DISTRICT
Minutes, Regular Meeting
Wednesday. September 10, 2014
Berkeley Unified School District
2020 Bonar Street
Berkeley CA 94702
OFFICIAL MINUTES
Roll Call 7:50 p.m
Members Present:
Josh Daniels, President
Judy Appel. Vice-President
Beatriz Levva-Cutler, Director
Julie Sinai. Director
Karen Hemphifi, Director
Jesse Barber, Studcnt Director, BHS
Carlos Ku-Ceja, Student Director, B-Tech
Administration:
Donald E. Evans, Ed.D. Superintendent
Javci ta Cleveland. Deputy Superintendent
Pasquale Scu den. Assistant Superintendent,
Educational Services
Delia Ruiz, Assistant Superintendent, Human
Resources
President Josh Daniels called the meeting to order at 7:45p.m. Closed
Session started at 5:34 p.m.
Report Closed Session Actions
President Daniels stated that closed session included the following:
collective bargaining with BCCE. an appeal on two complaints directed
against two District employees, Superintendent Evan&s evaluation, and
Student Discipline Case No. ODl415-Ol-121099. Referring to the
Student Discipline item, President Daniels said that following a Motion
proposed by Vice-President Appel and then seconded by Director Levva
Cutlen, the Board had voted to approve the siaffs recommendation.
Swearing in of New Student Directors
President Daniels swore in two Student Directors: Jesse Barber
Berkeley High School and Carlos Ku-Ceja Berkeley Technology
Academy. After the swearing in. President Daniels said the roll call
should reflect both students presence at the meeting.
—
-
C-il
Reading of Mission Statement by a Berkeley High Student
Approve Agenda of September 10, 2014
The Board agreed to adjust the order of certain discussion and action
items.
Motion to approve the Agenda as Amended
Barber/Sinai and approved unanimously 7-0 (5-0)
Josh Daniels, President Yes
Judy Appel, Vice-President Yes
Beatriz Levva-C utler, Director Yes
Julie Sinai, Director Yes
Karen Hemphill. Direct or Yes
Jesse Barber. Student Director, BHS Yes
Carlos Ku-Ceja, Student Director, (B-Tech) Yes
Public Testimony
Five people addressed the Board.
• A BUSD parent said Malcolm X School was at full capacity with
close to six hundred children. She said the school needed more
literacy coaches, special education teachers, cafeteria staff, and
janitorial support.
• The Co-President of the Malcolm X PTA said the school was at an
emergency point with regard to capacity. By way of example he
said the auditorium accommodated 348 kids but 564 students
attended school yesterday. He asked the Board to consider
appointing a Vice Principal, or at the very least someone to help
with teacher evaluations.
• A Lc Conte kindergarten parent said English/Spanish bi-lingual
students were disadvantaged because neither teachers nor
students were being provided with translations of Common Core
Curriculum.
• The parent of an elementary school student asked what was being
done to support elementary school teachers in math instruction.
He said that parents at Jefferson were concerned about the
implementation of Common Core math instruction K-5.
• A Berkeley resident who was also a Berkeley High School parent
and an environmental educator with the Institute of Population
Studies said she empathized with the concerns of the Malcolm X
community. She said her institute supported BUSD’s mission of
inspiring students to make a positive contribution to our world by
offering free classes and free documentary screenings on
environmental issues.
C-il
Union Comments
Tim Mull, Operations Supervisor Transportation, Local 21
Mull said Local 21 encouraged the implementation of the most recent
classification study. He also said that as a unit, Local 21 wanted to
express concern about the health and well-being of BUSD employees.
especially part-time employees striving to support families in a time of
escalating health care costs.
Committee Comments
Stephanie Allen, Co-Chair of the Citizen’s Bond Oversight Committee
(Measure 1 Construction Bond Oversight Committee
Allen delivered a report and praised the completion of the BHS
Construction Project Plan. She also commended Director of Facilities Lew
Jones and President Josh Daniels for their positive contributions to the
oversight committee.
—
Board Members’ Reports
Highlights:
Superintendent Evans said he was keenly aware of the challenges
being ftwed at Malcolm X. He said the Distnct was committed to
ensuring that that all schools had the support they needed to
thrive. Switching topics. Evans said that since BUSD and BCCE
were at. a stalemate in contract negotiations, new members had
been appointed to the fact finding panel. Next he invited Assistant
Superintendent Delia Ruiz to introduce new administrators and
administrators with new assignments.
President Josh Daniels said he had spoken with parents about the
effects of enrollment challenges. He said upcoming meetings would
address long4enii challenges and offer solutions. President Daniels
said lie had set the Board agenda last spring and he wanted to
take full responsibility for not fully anticipating various enrollment
scenarios this fall.
• Director Leyva-Cutler sa.id that today she and other child care
directors had met with the Governor Browns assistant advisor on
early childhood education. Referring back to earlier public
comments, she stressed that the requirements of hi-lingual and
dual-immersion students need to be met.
• Director Hemphill said more needed to be done to publicize BUSD’s
professional learning communities and professional development
achievements as the word was not getting out to the public. She
noted that in September her office hours would switch to the 3rd
Saturday of the month. September 20. from 12:30-2p.m. at Café
Leila.
C-Il
•
•
•
•
Director Sinai said she attended Back to School Night at John
Muir and Berkeley Arts Magnet and that it had bcen wonderful to
see the new administrators and returning families.
Vice President Appel said she was pleased that an opinion piece
written by herself and Sandra Lee Fewer of the San Francisco
Board of Education, urging Governor Brown to pass AB420, a bill
limiting school suspensions, had appeared in the Contra Costa
Times on September 9, 2014.
Student Director Jesse Barber reported a great start to the school
year at Berkeley High School.
Student Director Carlos Ku-Ceja said B-Tech students were getting
focused and some were participating in a special circle time where
they shared deep feelings.
Presentation on Response to Intervention and Instruction (Rn
)
2
Pat Saddler, Director of Special Projects and Programs, and Maggie
Riddle, Director of Schools, led the Board through a presentation and
then answered questions.
Facilities Financial Plan Update for Measure I and AA
BUS Construction Project plan
Director of Facilities Lew Jones
Presented on completed BHS Improvements
Motion to Approve the Facilities Financial Plan Update for Measures
I and AA;
Daniels/Appel and approved unanimously 7—0 (5-0)
President Daniels: Yes
Vice-President Appel: Yes
Director Hemphill: Yes
Director Lena-Cutler: Yes
Director Sinai: Yes
Student Director Jessee Barber: Yes
Student Director Carlos Ku-Ceja: Yes
Discussion on Student Board Members Bylaws Amendments
Superintendent Evans reminded the Board that this was an action item.
C-il
First Motion to approve the Bylaw as amended to clarify the
following
Slnai/Appel and approved unanimously 7-0 (5-0)
1. Student Directors must be enrolled in the District.
2. Independent Study students participate by voting with
Berkeley High School for representation.
3. If a Student Director leaves the District the first semester of
their term then there shall be an election to replace that
Student Director in the second semester.
4. If the position becomes vacant the second semester then it
shall remain vacant until the next election.
5. If a student transfers from B-Tech to the High School or vice
versa during the
semester that shall be considered a
vacancy and another election shall occur. If the transfer
happens during the second semester the student retains
his/her seat but part of finishing their term Involves
continuing to represent the school that elected them. Include
language clarifying that Independent Study students vote with
Berkeley High School students.
President Daniels: Yes
Vice President Appel: Yes
Director Hemphill: Yes
Director Leyva-Cutler: Yes
Director Sinai: Yes
Student Director Jesse Barber: Yes
Student Director Carlos Ku-Ceja: Yes
Second Motion by Appel to strike final paragraph of E 9150 Board
Bylaw exhibit
Delete Student Board members may make motions (but not second
motions) that may be acted upon by the Board, except on matters dealing
with employer-employee relations pursuant to Government Code 35403549.T with A Student Board member may make a motion, except on
matters dealing with employer-employee relations pursuant to
Government Code 3540-3549.3, that may be acted upon the Board.
However, if a motion is made by a Student Board member, then it may
not be seconded by the other Student Board member.”
Appel/Hemphill and approved 5-2 (3-2)
Sinai/Daniels Approved 5-2
President Daniels: No
Vice-President Appel: Yes
Director Hemphifi: Yes
Director Leyva-Cutler: Yes
C-li
Director Sinai: No
Student Director Jessee Barber: Yes
Student Director Carlos Ku-Ceja: Yes
Motion to Extend the Meeting to 11: 15p.m
Sinai/Daniels
Approved unanimously 7-0(5-0)
President Daniels: Yes
Vice-President Appel: Yes
Director Hemphill: Yes
Director Leyva-Cutler: Yes
Director Sinai: Yes
Student Director Jessee Barber: Yes
Student Director Carlos Ku-Ceja: Yes
Presentation on Unaudited Actuals
Fiscal Director Pauline Foilans bee
Led the Board though her presentation and then took questions.
Motion to Approve 2013-14 Unaudited Actuals
Daniels/Sinai and approved unanimously 7-0 (5-0)
Sinai/Daniels Approved Unanimously 5-0
President Danicls: Yes
Vice-President Appel: Yes
Director Heniphill: Yes
Director Leyva-Cutler: Yes
Director Sinai: Yes
President Josh Daniels adjourned the meeting at 11:10p.m.
The Board Immediately returned to a closed session which ended at
11:20p.m.
During this meeting Board Members agreed to approve an employee
Separation Settlement.
Hemphill/Appel
Approved Unanimously 5-0
President Daniels: Yes
Vice-President Appel: Yes
Director Hemphill: Yes
Director Leyva-Cutler: Yes
Director Sinai: Yes
###
c-il
BERKELEY UNIFIED SCHOOL DISTRICT
Minutes, Regular Meeting
Wednesday, September 17, 2014
Berkeley Unified School District
2020 Sonar Street
Berkeley CA 94702
Roll Call
Josh Daniels. President. Yes
Judy Appel. Vice President. Yes
Karen Hemphill. Director. Excused Absence
Beatriz Levva-Cutler, Director /Clerk. Yes
Julie Sinai. Director. Yes
Jesse Barber. Student Director. BHS. Yes
Carlos Ku-Ceja. Student Director. B Tech. Yes
President Josh Daniels called the meeting to order at 7:39 p.m. He said both the evening’s
special and regular closed sessions began at 6:07p.m. One item was discussed during the
special closed session.
Report from Closed Session
President Daniels reported:
I. Collective Bargaining/BCCE Negotiations
Board members discussed BCCE negotiations with legal counsel
2. Conference with Legal Counsel on Existing Litigation regarding Facilities
Motion to approve settlement:
Daniels/Sinai approved unanimously (5-0)
-
Josh Daniels, President. Yes
Judy Appel. Vice President Yes
Karen Hemphill. Director. Yes
Beatriz Levva-Cutler. Director /Clerk. Yes
Julie Sinai. Director. Yes
Property Liability Claim
This item was pulled.
4. Superintendent’s Evaluation
Motion to approve Superintendent’s 2013-14 evaluation.
Daniels/Sinai approved unanimously (5-0)
3.
-
Josh Daniels. President. Yes
Judy Appel. Vice President Yes
Karen Hemphill. Director, Yes
Beatriz Leyva-Cutler. Director /Clerk. Yes
Julie Sinai, Director, Yes
5.
Complaint against District Employees (Gov. Code 54957) (b)
Board members discussed this item.
Approve Agenda of September 17, 2014
President Josh Daniels reversed the order of Discussion items 1 and 2.
Motion to Approve the Agenda as amended (6—U)
Barber/Daniels
Josh Daniels. President. Yes
Judy Appel. Vice President Yes
Karen 1-lemphill. Director. Excused Absence
Beatriz Levva-CuEler. Director/Clerk. Yes
Julie Sinai. Director. Yes
Jesse Barber. Student Director. BHS. Yes
Cm-los Ku-Cela. Student Director, B Tech. Yes
A Parent from Malcolm X Elementary School Read the District’s Mission District
Overview of the Evening’s Meeting
President Josh Daniels gave attendees a preview of the evening’s meeting and invited all to
stay.
Public Comment
Nine people addressed the Board
• A representative from the Hispanic Chamber of Commerce of Alameda County look
issue with the District’s decision on Consent Item #6: Approval of Third Party
Administrator for Workers’ Compensation Beginning October 1, 2014 (1)
• Faced with a burgeoning school population and a resultant rise in adminisLrative
tasks, parents arid teachers from Malcolm X elementary advocated for increased
staffing. (8)
No union representatives addressed the Board.
Board Member and Superintendent Comments:
Student Director Carlos Ku-Ceja, B Tech (BTA)
Said he supported Malcolm X parent& and teachers’ eliorts to secure a new vice principal
and additional special education and janitorial stalT. He urged the community to continue to
support their students.
Student Director Jesse Barber, Berkeley High School (BHS)
Said representatives from about fifty clubs participated in a recent club fair at BHS. Barber
said it was comforting to see so many kids getting involved with extra-curricular activities as
data shows that such participation results in better academic perfonnanee. Next. Barber said
that on September 16th, all students had an opportunity to attend a welcome assembly
where the Director of Student Activities, the Dean of Attendance, and the Dean of Students
addressed a variety of pertinent issues.
2
Director Beatriz Lena-Cutler
Thanked everyone for coming to the Board Meeting. Moving on. she
announced that she was
serving on the Cesar Chavez Commemorative Committee. She explain
ed that for a decade
committee members had worked with the City. BUSD. and the Teache
rs’ Union to keep the
legacy of Cesar Chavez’s work with finn workers alive. She said that
at BHS. on Saturday
27. 2014. from 6:30-8:30 p.m.. the committee would host an evening
with Delores Huerta. a
key activist who worked alongside Cesar Chavez. She urged families,
kids, and teachers to
attend the free event. Director Leyva-Cutler also shared that she had
recently attended a
summit on Youth Justice in Education at Laney College, She said the focus
of the summit
was preventing the status quo school to prison pipeline by creating career/
tech. educational
opportunities for kids’iid by readying them for college. Leyva-Cutler
said she would hold
office hours at Casa Latina on Thursday. October 9th from 4-6 p.m.
Director Julie Sinai
Thanked the Malcolm X parents far coming to the meeting. Then she
praised the stellar work
of Jill Ellis. the founding Executive Director of the Center for Early Intervention
on Deafness
(C.E.l.T.). who retired today. Sinai said she would give details of her
oflIcc hours at the next
meeting.
Vice President Judy Appel
Said we were fortunate to have such good middle schools. She said feedba
ck from several
parents suggested an Increase in the quality of students educational experie
nces at all three
BUSD middle schools. Then speaking as the mother of an eight-grader
at Longfellow, she
said she appreciated the time teachers took to share positive feedback
about their students.
She said being acknowledged was valuable as it btnlt a reserve of resilien
ce that could be
tapped during challenging times. She said her office hours would
be at 1p.m., September
27th, at Café Leila.
President Josh Daniels
President Daniels reported that he and Superintendent Evans had the
opportunity to visit
Malcolm X School at lunch time today. He thanked Principal Hunt for
the opportunity. He
said last week he attended a workshop at the San Mateo Office of Educat
ion on the Local
Control and Accountability Plan (LCAP). He said it was interesting to
see how other districts
were putting together their LCAPs. He shared that Berkeley’s LCAP was
getting good reviews
around the state. Then, as part of his continued effort to spodight the tragic.
sobering, and
growing crisis of gun violence among youth in the greater Berkeley commu
nity, Daniels said
he wanted to acknowledge the passing of three young people whose lives
were recently cut
short: Reginald Bearnon. (28). Andre Todd (26), and Saquenta Dixon
(26).
Superintendent Evans
Thanked Malcolm X parents and teachers for coming to the meeting.
Next he said he was
excited to announce that at 7 p.m. on September 19. best-selling, New York
Times author
Andrea Davis Pinkney would have a book signing at the District. Supert
htendent Evans also
thanked those who visited the Districts booth at the recent Solano Stroll.
Discussion Regarding the Need for a Vice Principal at Malcolm X Eleme
ntary
Superintendent Evans introduced this item and discussion followed. Preside
nt Daniels said
there already was a Board majority to support the hiring of a vice princip
al. Then he asked
Superintendent Evans what the next steps would be if the motion to
add a vice principal
3
passed tonight. The Superintendent said the position would he advertised and the hiring
process might take a month. Assistant Superintendent Delia Ruiz said that if necessary the
job could be advertised tomorrow and then posted for Len clays. She said that Human
Resources personnel would subsequently screen applications. schedule interviews. complete
background checks, and make a recommendation to the Superintendent.
President Daniels noted that as a community we had lots of needs and the challenge in
Berkeley was to prioritize them in light of fixed capacity and resources. Given that realily. he
said the Board’s task was to determine if adding a vice principal at Malcolm X had become
such an urgent need that it made sense to hire without waiting for the full budget process.
i-Ic said that with minor reservations he thought it leg-il imate for the Board to approve the
addition of the ‘ice principal.
Motion to Approve the Appointment of a New Vice Principal at Malcolm X Elementary
Appel/Leyva-Cutler and approved unanimously on a vote of 6-0
Josh Damels, President. Yes
Judy Appel. Vice President, Yes
Karen Hemphill. Director, Excused Absence
Beatriz Leyva-Cutler, Director /Clerk. Yes
Julie Sinai, Director, Yes
Jesse Barber. Student Director, BHS, Yes
Carlos Ku-Ceja. Student Director, B Tech. Yes
Update on Common Core State Standards Implementation
Pusquale Scuderi, Assistant Superintendent. Educational Services, and Staff
Superintendent Evans introduced the presentation by saying that tonight the Board would
receive an update on (he major components of the implementation of Common Core State
Standards in BUSD. Sc said the presentation would locus on major expenditures. present
progress. current developments, and future challenges. Next Assistant Superintendent
Pasqualc Scuderi and staff presented on Common Core State Standards Implementation and
discussion followed.
Update on Career and Technical Education (CTE) for BUSO
Pasquale Scuden, Assistant Superintendent, plus C1E /krjtiscr Stephanie Allan. Berkeley Adult
School Principal Burr Guthrie, Director qj Special Projects Pat Saddler, and Career Pathways
Trust Coordinator Kate TrirnletL
Superintendent Evans introduced the presentation by saying its focus would be on a
developing framework through which BUSD planned to expand the development and
availability of career and college pathways. Pasquale Scuderi led the Board through a series
of slides as part of the presentation.
The Board adjourned to closed session at 10:55 p.m.
Approved this 8th day of October, 2014
Beatriz Leyva-Cutler. Clerk
Board of Education
4
BERKELEY UNIFIED SCHOOL DISTRICT
TO:
FROM:
DATE:
SUBJECT:
Donald Evans. Ed.D. Superintendent
Lew Jones, Director of Facilities
October 8, 2014
Facilities Plan Update
BACKGROUND INFORMATION
This report is an update of the Facilities Construction Plan approved by the
Board on March 12, 2014. Data in this report are current as of September 29,
2014. This report includes updates of all active construction projects.
Maintenance projects are detailed in the Maintenance Quarterly Reports.
ELEMENTARY SCHOOLS
Emerson
Project Type:
Date Approved by Board:
Funding Source:
Pniblic Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Grounds Improvement
March 13, 2013
Measure AA
Two Community meetings and three Site
Committee Meetings were held. The site was
involved in architect selection.
January 15, 2014
Miller Company
Turner
Redwood Engineering
S443.000
$18,000. There was a S6.000 inflation
adjustment on January 15, 2014, a$21.000
increase on April 23, 2014 and a $9,000
decrease on September 10. 2014.
Fall 2013 Approve project manager and designer
Winter 2013/14 Design fInalize
Spring 2014 Bid and award
Summer 2014 Construction
Punch List
None
October 2014
The project is substantially complete. The
punch list was created and is approximately
75% complete. The basketball backboards need
to be replaced with fiberglass boards (metal
boards were Temporarily installed).
Lessons learned:
LeConte
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Lessons learned:
John Muir
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustmern to Budget:
In the future, the District may want to carve out
some of the allocation to cover needed exterior
infrastructure improvements.
Modernization
January 15. 2014
Measure I
Three Site Committee Meetings are planned.
The site was involved in architect selection.
June 2014
WLC Architects
Van Pelt
To Be Determined
SI .611,000
None.
Spring 2014 Approve project manager and
designer
Fall 2014 Design finalized
Spring 2015 Bid and award
Summer 2015 Construction
Design
None
October 2015
A revised entry was created and sent to the
Principal for review. Construction Documents
are approximately 50% complete.
None.
Grounds Improvement
March 13. 2013
Measure AA
Two Community meetings and three Site
Committee Meetings were held. The site was
involved in architect selection.
Januar 15, 2014
Carducci
Turner
Redwood Engineering
S480.000
855,000. There was a 86.000 inflation
adjustment on January 15, 2014, a 865.000
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Lessons learned:
Prolect Type:
Date Approved by Board:
Funding Source:
Public Process:
increase on April 23, 2014 and a S 16,000
decrease on September 10. 2014.
Fall 2013 Approve project manager and designer
Winter 20 13/14 Design linalize
Spring 2014 Bid and award
Summer 2014 Construction
Punch List
None
October 2014
The project is substantially complete. The
punch list was created and is done except for
some striping.
In the future, the District may want to carve out
some of the allocation to cover needed exterior
infrastructure improvements.
Lessons learned:
Modernization
January 15, 2014
Measure I
Three Site Committee Meetings were held. The
site was involved in architect selection.
June 11, 2014
Baker Vilar Architects
Van Pelt
To Be Determined
$2,061,000
None
Spring 2014 Approve project manager and
designer
Fall 2014 Design finalize
Spring 2015 Bid arid award
Summer 2015 Construction
Design
None
October 2015
The Construction Documents are approximately
80% complete.
None
Malcolm X and Lonfel1ow
Project Type:
Date Approved by Board:
Painting. FloorinM. and Stucco Replacement
March 12, 2014
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since ‘ast report:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Lessons learned:
Cragmont
Project Type:
Date Approved by Board:
Funding Source:
Public Proccss:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Lessons learned:
Measure I
None Planned
None Planned
WLC Architects
Van Pelt
To Be Detennined
51,925.000
None
Spring 2014 Approve project manager and
architect
Fall 2014 Finalize design
Spring 2015 Bid and award
Summer 2015 Construction
Design
None
October 2015
The Construction Documents are approximately
50% complete.
None
Roof and Solar
March 12. 2014
Measure I
None Planned
None Planned
HY Architects
Van Pelt
To Be Determined
Sl.521,000
None
Spring 2014 Approve project manager and
architect
Fall 2014 Finalize design
Spring 2015 Bid and award
Summer 2015 Construction
Permit
None
October 2015
The Construction Documents were completed
and the project has been submitted to DSA.
None
-F—i
Washington and BAM
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Lessons learned:
BAM (Whittier)
Project Type:
Portable Replacement
January 9, 2013
Measure AA
Five Site Committee meetings at Washington
and four at BAM. Two Community Meetings at
Washington arid one at BAM. In addition, there
were several informational meetings at
Washington.
September 11, 2013
HKIT Architects
Van Pelt
Bay Construction
$2,495,000
$(50,000). There was an increase of $145,000 to
add sinks on September 11, 2013, a decrease of
$70,000 because the King project was removed
from the plan (and that money was reserved for
the planned demolition), an increase of S38,000
on April 23, 2014 and a decrease of $166,000 on
September 10, 2014.
Winter 2012/13 Approve project manager and
architect
Fall 2013 Complete Schematic design
Winter 2013/20 14 Finalize design
Spring 2014 Bid and award
Summer 2014 Construction
Punch List
Reconfiguration of portables, particularly at
Washington and an interest in a more
permanent solution to the street closure at
Washington. The Board decided to consider the
matter in September rather than June, which
made the schedule very tight.
October 2014
The project is substantially complete and the
portables are in use. The punch list has been
compiled.
Better outreach efforts may have minimized
concerns.
Grounds Improvement
i—i
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Tcam:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Lessons learned:
Jefferson
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
March 12, 2014
Measure AA
Two Community meetings and thrce Site
Committee Mectings will be held, The site was
involved in architect selection.
January 15. 2014
TBD
Van Pelt
TBD
8431,000
None.
Summer 2014 Approve project manager: Fall
2014 approve designer
Winter 2014/15 Design finalize
Spring 2015 Bid and award
Sun mer 2015 Construction
Pre-Design
None
October 2015
The project manager was approved. The first set
of postcards was mailed. The first Community
Meeting was held. The Board is being asked to
approve the architect at this Meeting.
None.
Expand Classes/Modernize.
April 27, 2011
Measure I
Seven Site Committee meetings and four
Community Meetings were held. The site was
involved in architect selection.
March 7. 2012
WLC Architects
Turner
BHM
89,883.000
82,647.000. Increased allocation and inflation
adjustment on January 11. 2012 (8472.000),
approval for structural review (880,000) on
September 12, 2012, approval of structural
upgrade on October 24. 2012 (81.400,000).
inflation adjustment on January 9. 2013
increase when the bids was awarded
on May 8. 2013 (8611.000). and release of some
contingencies on September 10. 2014
(8100.000).
Summer 2011 Architect Hired
Winter 2011 / 12 Board approval of schematic
design
Fall 2012 Project submitted to DSA
Winter 2012/13 DSA approval, project bid
Late Spring 2013 Construction begins
Construction
Project started slowly due to competing
pressures at the school.
October 2014
The re-design for the track was completed and
the contractor has poured the concrete. Asphalt
and striping and yard planting are scheduled to
be completed in the middle of October. The
grass will need to be established before it can
open. Landscaping near the office is underway.
Other punch list items are 90% complete.
There has been some concern about outreach
efforts. Regular updates may help alleviate this
concern.
(S 184,000),
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Lessons Learned:
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Status:
Grounds Improvement
March 12, 2014
Measure AA
Two Community meetings and three Site
Committee Meetings will be held. The site was
involved in architect selection.
January 15. 2014
TBD
Van Pelt
TBD
$431,000
None.
Summer 2014 Approve project manager; Fall
2014 approve designer
Winter 20 14/15 Design finalize
Spring 2015 Bid and award
Summer 2015 Construction
Pre-Design
1-4
Issues:
Completion Date:
Changes since last report:
Lessons learned:
Rosa Parks
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Lessons learned:
None
October 2015
The project manager was approved. The first set
of postcards was mailed. The first Community
Meeting was held. The Board is being asked to
approve the architect at this Meeting.
None.
Re-Roof
January 15, 2014
Measure AA
None Planned
None Planned
Skyline Engineering
Turner
Stronger Building Services
$736,000
($192,000). $75,000 decrease approved on April
23, 2014 and a Si 17,000 decrease approved on
September 10, 2014.
Winter 2014 Approve project manager and
designer
Spring 2014 Bid and award
Summer 2014 Construction
Complete
None
October 2014
The Board accepted the project.
None
MIDDLE SCHOOLS
King
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contra.ctor:
Current Project Budget:
Adjustment to Budget:
Modernization of the Gymnasium
January 15, 2014
Measure I
Three Site Conunittee Meetings were held.
June ii, 2014
Baker Vilar Architects
Van Pelt
To Be Determined
$1,654,000
None.
I—’
Schedule:
Status:
Issues:
Completion Date:
Changes since last report.:
Lessons learned:
Longfellow
Prolect Type:
Date Approved by Board:
Funding Source:
Public Process:
Spring 2014 Approve project manager and
designer
Fall 2014 Design finalize
Spring 2015 Bid and award
Summer 2015 Constniction
Design
None
October 2015
The Construction Documents are approximately
80% complete.
None.
New Cafeteria
Lessons Learned:
January 9. 2013
Measure I
There have been seven Site Committee meetings
and two Community meetings.
June 26, 2013
HKIT
Van Pelt
To Be Determined
$5,276,000
Inflation adjustment of 874.000 on January 15.
2014.
Spring 2013 Architect and project manager
hired
Summer 2013 schematic design
Spring 2014 Project submitted to DSA
Fall 2014 DSA approval, project bid
Winter 2014/2015 Construction to begin
Permit
Making the street crossing safer could be a.n
issue. Coordination with the garden program is
an issue.
January 2016
The Board approved a new project management
firm. DSA has finally agreed to stamp the
project out.
To Be Determined
Willard
Project Type:
Grounds Improvement
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Lessons learned:
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project. Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
March 13. 2013
Measure I
Two Community meetings and three Site
Committee Meetings were held. The site was
involved in architect selection.
JLmuarv 15. 2014
Carducci
Turner
Redwood Engineering
S284,000
(8141.000). 86,000 inflation adjustment on
January 15. 2014. a 8161.000 decrease on April
23. 2014 and a 814.000 increasc on September
10, 2014.
Fall 2013 Approve project manager and designer
Winter 2013/14 Design finalize
Spring 2014 Bid and award
Summer 2014 Construction
Punch List
None
October 2014
There is still a little planting to do. The punch
list has been compiled and is approximately 50%
complete.
None
Modernization
January 15. 2014
Measure I
Three Site Committee Meetings and one
Community Meeting were held. The site was
involved in architect selection.
June 2014
Baker Vilar
Van Pelt
To Be Determined
84,131.000
None
Spring 2014 Approve project manager and
de signer
Fall 2014 Design finalize
Spring 2015 Bid and award
Summer 2015 Construction
I—i
Status:
Issues:
Completion Date:
Changes since last report:
Lessons learned:
Design
None
October 2015
Improving the lighting rig was added to the
architecfs scope of work. The Construction
Documents are approximately 752•’b complete.
None
HIGH SCHOOLS
BERKELEY HIGH
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
New Bui1din and Grounds
Construction Phase 2 September 5, 2007,
Design Phase 3 January 9, 2008, Construction
Phase 3 April 27, 2011
Measure AA and Measure I
Five Site Committee Meetings. one Community
meeting and Board approval (shared with
stadium project). Site Committee involved in
architect selection. Earlier meetings were held
in developing the master plan.
August 20, 2008
Baker Vilar Architects
Van Pelt
Alten Construction
$30,005,000, includes $1,134,000 in Measure
AA
$26,504,000. Inflation adjustment of $280,000
on January 9, 2008, adding design of Phase 3 of
$2,800,000 on January 9, 2008, inflation
adjustment of $302,000 on January 14, 2009,
inflation and slight scope adjustment of
$918,000 on January 13, 2010. approval of
Measure I construction phase and inflation
adjustment of 828,433,000 on April 27. 2011.
intlation adjustment of S35 1.000 on January 11.
2012. adjustment to decrease the budget by
S5.000.000 on April 11. 2012 and release of
most contingencies on September 10. 2014
(SI .580.000).
Late Fall 2007 Architect Hired for Phase 2
Late Spring 2008 Architect hired for Phase 3
Early Spring 2009 and Summer 2010 Project
subnutted to DSA
I—i
Status:
Issues:
Completion Date:
Changes since last report:
Lessons Learned:
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Winter 2010/11 DSA approval, project bid
Late Spring 2012 Construction begins
Complete
Coordination with Phase 1. combining the Rvo
phases into one project. portable removal and
other logistical challenges.
October 2014
The punch list is complete. The Board is being
asked to accept the project at this Meeting.
There is still a month of field maintenance left.
Site communication on identi{ring and removing
stored material was problematic.
Science Labs
April 27. 2011
Measure I
Two Site Committee meetings were held.
June 27, 2012
I-IMC Architects
Van Pelt
Vila Construction
S849.000
(S78.000). Inflation increase on January 11.
2012 ($9.000), reducing the project to two
classrooms on October 24. 2012 ($236,000).
inflation allocation on January 9, 2013)
($15,000), increase for fire sprinklers on
September 11, 2013 (8109,000), inflation
adjustment on January 15, 2014 (812,000), an
increase for the award on April 9, 2014
($45,000) and release of most contingencies on
September 10, 2014 ($48,000).
Spring 2012 Architect and project manager
hired
Spring 2012 schematic design
Fall 2012 Project submitted to DSA
Spring 2013 DSA approval, project bid
Summer 2013 Construction begins.
Complete
DSA’s new interpretation that fire sprinklers are
required delayed construction.
September 2014
The project was accepted by the Board as
I-1
Lessons Learned:
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Lessons learned:
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
complete.
Better communication between the High School
and the Superintendent may have penriitted the
third classroom to be approved.
Solar and Modernization of Donahue Gym
January 15, 2014
Measure I
Three Site Committee Meetings are planned.
The site was involved in architect selection.
June 2014
WLC Architects
Van Pelt
To Be Determined
$2,364.000
S300.000. Increase on September 10, 2014 to
add exterior improvements.
Spring 2014 Approve project manager and
designer
Fall 2014 Design finalize
Spring 2015 Bid and award
Summer 2015 Construction
Design
None
October 2015
Another Site Committee Meeting was held. The
Design Development set was submitted. The
Construction Documents have begun.
None
Pool UV Filter
March 12, 2014
Measure AA
None Planned
None Planned
Knorr
BUSD
Pool Scene. Inc.
575.000
A decrease of 555,000 on September 10. 2014.
Spring 2014 Approve engineer and filter
company
Summer 2014 Install and test equipment
-r
I
Status:
Issues:
Completion Date:
Changes since last report:
Lessons learned:
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Complete
None
August 2014
The UV [liter was commissioned and the project
is complete.
None
Lessons learned:
Grounds Improvement
March 12. 2014
Measure AA
Two Community meetings and three Site
Committee Meetings will be held. The site was
involved in architect selection.
January 15. 2014
TBD
Van Pelt
TBD
$581,000
None.
Summer 2014 Approve project manager; Fall
2014 approve designer
Winter 20 14/15 Design fInalize
Spring 2015 Bid and award
Summer 2015 Construction
Pre- Design
None
October 2015
The project manager was approved. The first set
of postcards was mailed. The first Community
Meeting was held. The Board is being asked to
approve the architect at this Meeting.
None.
B-Tech
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Cornractor:
Current Project Budget:
Science Lab and Modernization
January 9. 2013
IVeasure I
There were several Site Committee meetings.
June 12, 2013
WLC Architects
Van Pelt
GECO Incorporated
8775,000
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Currcnt Project Budget:
Adjustment to Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
ml
Adjustment Lo Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Lessons Learned:
S68,000. Added funds to cover the estimate on
September 11. 2013 (S48.000). Added hinds to
cover the Public address system (844.000). add
for inflation (Si 1,000) on Jamuarv 15, 2014 and
release of most contingencies on September 10,
2014 (S35.000).
Spring 2013 Architect and project manager
hired
Summer 2013 schematic design
Fall 2013 Project submitted to DSA
Spnng 2014 DSA approval, project bid
Summer 2014 Construction begins.
Complete
None
October 2014
The Board is being asked to accept the project at
this Board Meeting.
None
OTHER SITES
King and Franklin Pre-School
Project. Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Addition
January 9, 2013
Measure I
There were three Site Committee meetings and
two Community meetings.
June 26. 2013
WLC Architects
Turner
To Be Detemiined
82,774.000
(8327,000). Inflation adjustment on January
15, 2014 (843,000), decrease after the bid award
on April 23, 2014 (5175,000) and release of most
contingencies on September 10. 2014
(S 195.000).
Spring 2013 Architect and project manager
hired
Summer 2013 schematic design
Late Fall 2013 Project submitted to DSA
Spring 2014 DSA approval, project bid
Summer 2014 Construction to begin
Status:
Issues:
Completion Date:
Changes since last report:
Lessons Learned:
Multiple Sites
Project Type:
Date Approved by Board:
Funding Source:
Public Process:
Schematic Approval Date:
Design Team:
Project Manager:
General Contractor:
Current Project Budget:
Adjustment to Budget:
Schedule:
Status:
Issues:
Completion Date:
Changes since last report:
Lessons learned:
Punch List
No decision has been made of which spaces will
be used for transitional kindergarten arid which
;4111 be used for pre-school.
October 2014
The modulars are in use. The punch list was
compiled and is approximately 95% complete.
There are some door hardware changes that will
be made outside of the contractor’s scope.
To Be Determined
Public Address and Camera Project
March 12, 2014
Veasure AA
None Planned
None Planned
WLC Architects
Van Pelt
To Be Determined
8775.000 +8537.000 = 81.3 12,000
None
Spring 2014 Approve project manager and
architect
Fall 2014 Finalize design
Spring 2015 Bid and award
Summer 2015 Construction
Design
None
October 2015
The schematic design was reviewed and
Construction Documents have begun.
None
Two more projects will be added on the next update.
:—i
BERKELEY UNIFIED SCHOOL DISTRICT
TO:
FROM:
DATE:
SUBJECT:
Donald Evans. Ed.D., Superintendent
Lew Jones, Director of Facilities
October 8. 2014
Maintenance and H/BB Third Quarter FY 2014 Report
SUMMARY AND DISCUSSION
This report is an update of the Maintenance Department for the third quarter
of the 2014 Fiscal Year. The reporting period covers June 1. 2014 through
September 1. 2014. The stated goals of the Annual Plan are not listed in this
report, but certain areas of these goals will be referred to as we evaluate
progress in these areas. We will also continue to report on specific areas of
previously approved plans as we make progress on those goals.
COMMUNWATION/REPORTING
The unaudited actual report for FY 2014 was prepared and approved.
COMMIflEE MEMBER COMMENTS
The Committee did not meet. A new Committee needs to be constituted.
MAINTENANCE
The evening shift visited two sites since the last report. In the summer, all staff
worked on work orders. The fire marshal sent two reports. We addressed all
items in the reports. Six elevators were inspected in this reponing period.
Three were clean, three are being addressed.
TRAINING
The custodial department held training on lead awareness and blood borne
pathogens.
GROUNDS
We had trouble filling all of our limited term gardener positions this year. The
two summer gardeners completed their assignments in late August.
VEHICLES AND EQUIPMENT
We have purchased one new vehicle. That vehicle is at Transportation and will
be released to the Maintenance Department within a few weeks.
1—2
STAFFING
Managers
Administrative Coordinators
[ Trade
Leads
Security pgineer
Maintenance Engineers
Zrade Specific
Maintenance Technician
General Maintenance
Grounds Lead Worker
Grounds
Vehicle Mechanics
Security Personnel
Total
1.33 permanent. 0.31 vacancy
2 permanent
2.15 permanent
permanent
j_pçrmanent
11 permanent, 1 vacancy
1 pcrmanent
tpermanent
: 2 permanent
3 permanent
Lrpermanent. 1 vacancy
0.45 permanent
1 permanent (0.5 FTE of two positions)
-
41.24
We do not detail the 5% of head custodians charged to the Measure I-1/BB
Fund in the chart above.
BUDGET
The unaudited actual report for FY 2014 was prepared and approved.
CUSTODIAL
Multiple construction projects, the addition of classrooms at the end of the
summer, a few rentals and summer school schedules made the summer
cleaning effort more difficult than usual.
UTILITY REDUCTION AND MONITORING
Bright Schools have assisted BUSD in doing enerr audits at several sites.
Thex’ have contacted an engineering firm to complete the analysis.
PROPERTY MANAGEMENT
Staff has processed 55 permits from June 1. 2014 through September 1, 2014.
The gross revenue received in this time period was $89,189. With the recent
transitions at Berkeley High, we did not receive the data from that site.
WASTE MANAGEMENT
Solid waste was reduced in the past year and we plan to continue that effort.
HAZARDOUS MATERIALS
We have continued to be on target with regularly scheduled pick-ups of any
hazardous materials.
—
BERKELEY UNIFIED SCHOOL DISTRICT
TO:
FROM:
DATE:
SUBJECT:
Donald Evans, Ed.D., Superintendent
Pasquale Scuderi, Assistant Superintendent. Educational Services
October 8, 2014
Update on the BUSD Master Plan for English Learners
BACKGROUND INFORMATION
The Master Plan for English Learners adopted last year, was developed in
consultation with teachers, administrators, parents. arid community
members,and represents known research on the best practices i& supporting
English Learners in their transition to being English proficient.
Since that adoption staff has continued to implement the plan with input from
staff, parents. community and hoard members. The Master Plan for English
Learners is an attempt to outline for parcnts. stalL and the community the
options, opportunities, arid outcomes [3USD is focused on providing for all
students who are learning English as a second language. lt is based on a
thorough analysis of our existing program services.
Staff will provide updates relative to the seven areas of focus within the plait
•
•
•
•
•
•
Identification and initial assessment of all non-English speaking
students
Programs available for English Learners at each grade level
Staffing and professional development for all staff to support program
implementation Opportunities for parent involvement and engagement in
their child’s educational process
Funding support for English Learners from Federal and State resources
Evaluation and accountability to ensure [he district is achieving its goals
Additional components to support parents and staff in their
understanding of the plan including Education Code outlining law,
tcrminolor found within the document, samples of forms, frequently
asked questions with answers (FAQs) and reports related to supporting
English Learners
The plan is available in Spanish.
D-l
POLICY/CODE
Ed Code 450-452
FISCAL IMPACT
To he dewrmined
STAFF RECOMMENDATION
Approve the District Master Plan for English Learners.
D-1
BERKELEY UNIFIED SCHOOL DISTRICT
TO:
FROM:
DATE:
SUBJECT:
Donald Evans, Ed.D., Superintendent
Pasquale Scuderi, Assistant Superintendent
Lew Jones, Director of Facilities
October 8, 2014
Enrollment and Capacity Challenges in BUSD Elementary
Schools
BACKGROUND INFORMATION
Historical enrollment figures, as well as a demographic study performed
by Davis Demographics and Planning, mc, factored prominently in a
report given to the Board of Education on January 29, 2014. That report
indicated that over a three-year period, beginning with the 2015-2016
school year. BUSD elementary school enrollment would increase by
approximately 252 students. The correlating facilities needs brought
about by these enrollment increases present notable short term and
some long term challenges to finding classroom and enrichment spaces
to support the educational program.
Preliminary projections by the 13USD admissions office appear to concur.
within a reasonable margin, with the projections from the
aforementioned demographic study. and therefore those figures can
adequately serve as the preliminary numbers with which lo plan and
with which to evaluate emerging ideas or solutions lbr the increasing
facilities needs.
Information presented this evening will focus exclusively on reviewing
and reexamining the data, dimensions, and ongins of this ongoing
challenge in BUSD, and will be the first in a series of presentations and
discussions that will subsequently include proposals and ultimately
recommendations for both short term and long term solutions.
Following tonight’s review, on November 5, 2014. staff will put fonvard a
preliminary list of short-term options that will then be discussed and
analyzed in depth at successive meetings with short-term decisions,
those most immediately impacting the opening of schools in the fall of
2015, to be determined by this February. Discussion of longer-term
options will continue throughout this spring.
Staff will review with the board the regional and demographic trends.
state mandates that govern transitional kindergarten, and those district
policies that have contributed to the enrollment increases and their
subsequent impact on facilities.
D-2
Staff will review current facilities usage in elementary schools for both
classroom and enrichment purposes.
POLICY/CODE
None
FISCAL IMPACT
Unknown
STAFF RECOMMENDATION
Receive the report.
D-2
Enrollment
295
286
557
353
448
297
467
446
450
388
453
4,440
School
Emerson
John Muir
MaIcomX
LeConte
Cragmont
Oxford
Washington
Vtittier (6AM)
Thousand Oaks
Jefferson
Rosa Parks
‘“*l/\:S
222
23
21
21
20
24
15
21
17
30
15
15
Total Rooms
(includes
209
21
18
21
20
22
14
21
16
28
14
14
Clasarooma
13
1
3
0
0
2
I
0
1
2
1
1
—
science and
SPED
earring
center
°“‘
After Schoor
7
1
1
7
103,723
Family
Resource
center
102.270
144.940
96,089
84.656
39,082
Yes shared
In Nurses
Room
Yes shared
Yes shared
7
Soecal Ed
nd RT
services
121535
101,931
Yes shared
with ELD
coach
Yes shared
110,189
123748
38182
Euledor Square
Footage
Yes
No
1
I
2
Yes
Yes shared
Space (or Site RTI
Coordinator
Medically
fragile atuden
—
Basemenifartr
Art, dance
cooinng class
Basement
Art
Adthitonal Use of Additiona
Rooms
Rooms
6,214
4.488
3,690
2,028
4.019
2,209
3.485
2,432
2,767
1749
2567
Cafeteria Square
Footage
Elementary School Facflities Information
0
0
0
2 190
0
0
0
4,118
2595
3 528
0
Auditudum
Square Footage
31
26
32
25
32
19
31
23
41
25
20
Total
Staff
17
10
22
18
27
23
25
20
26
17
20
Total
ffled
Staff
,
Total
1
1
1
2
1
1
I
Administr&H