6:45 – 7:00 p.m.
District patrons who wish to speak to the Board during ‘Comments from the Audience’ must
personally sign in with the Board secretary during the fifteen-minute period preceding each
regularly scheduled meeting. The name, home address and the topic that will be presented must
be listed to provide a record for the Board minutes. Once the meeting is officially called to
order, the opportunity to sign in will be closed.
AGENDA
UNION PUBLIC SCHOOLS
REGULAR MEETING OF THE BOARD OF EDUCATION
October 13, 2014
UNION EDUCATION SERVICE CENTER BOARD ROOM
8506 East 61st Street
Tulsa, Oklahoma
7:00 p.m.
With the exception of the agenda item calling the meeting to order,
the Board of Education reserves the right to take up any agenda item in any order
regardless of how items are listed below.
I.
ROUTINE
A.
B.
C.
D.
II.
CALL MEETING TO ORDER
FLAG SALUTE
ROLL CALL OF THE BOARD
ADOPTION OF THE AGENDA
Jefferson Elementary
CONSENT AGENDA
All of the following items, those items of a routine nature normally approved at Board
meetings, will be approved by one vote unless any Board member desires to have a
separate vote on any or all of these items. The consent agenda consists of the discussion,
consideration, and action on the following items:
A. Minutes:
September 8, 2014
Attachment “A.”
B. Out-of-state travel request as outlined in Attachment “B-1” – “B-11.”
C. Facilities use license agreements as outlined in Attachment “C,” and authorize
Director of UMAC/Marketing Sarah McBryde to execute the agreements.
D. Renewal of Advertising Agreements for the UMAC and Tuttle Stadium as outlined
in Attachment “D-1” – “D-6,” and authorize the Superintendent or designee to
execute the agreements.
E. Renewal of service agreement with ATMDepot, as outlined in Attachment “E,” and
authorize the Superintendent or designee to execute the agreement.
Agenda
October 13, 2014
Page Two
F. Facility Use Agreement with Asbury United Methodist Church for Pom practices as
outlined in Attachment “F,” and authorize the Director of Athletics to execute the
agreement.
G. Agreement with Dr. Mary Howard (Reading Connections) for professional
development training at McAuliffe as outlined in Attachment “G,” and authorize
the Superintendent or designee to execute the agreement.
H. Agreement with Communication Across Barriers for professional development
training at Rosa Parks as outlined in Attachment “H,” and authorize the
Superintendent or designee to execute the agreement.
I. Agreement with Heinemann Professional Development for training at Rosa Parks
Early Childhood as outlined in Attachment “I,” and authorize the Superintendent
or designee to execute the agreement.
J. Memorandum of Understanding with Tulsa City-County Health Department for the
Making Proud Choices curriculum as outlined in Attachment “J,” and authorize the
Superintendent or designee to execute the agreement.
K. Agreement with the Oklahoma Department of Wildlife Conservation for the
Archery in the Schools program for Carrera students as outlined in Attachment
“K,” and authorize the Superintendent or designee to execute the agreement.
L. Memorandum of Understanding with Brand New Theatre Co. – Center for
Creativity and Leadership for a Community Education program as outlined in
Attachment “L,” and authorize the Superintendent or designee to execute the
agreement.
M. Agreement with Design Science for the purchase of site licenses for MathType
software as outlined in Attachment “M,” and authorize the Superintendent or
designee to execute the agreement.
N. Agreement with Teaching Strategies, LLC, for the purchase of additional early
childhood assessment portfolios as outlined in Attachment “N,” and authorize the
Superintendent or designee to execute the agreement.
O. Amendment to the Agreement with CAP Tulsa for the Rosa Parks and McAuliffe
four-year-old Head Start programs as outlined in Attachment “O,” and authorize
the Superintendent or designee to execute the amendment.
P. Facility Use and License Agreement with Skiatook Public Schools to provide
ABE/GED classes as outlined in Attachment “P,” and authorize the Superintendent
or designee to execute the agreement.
Q. Facility Use and License Agreement with First Baptist Church North Tulsa to
provide TANF ABE/GED classes as outlined in Attachment “Q,” and authorize the
Superintendent or designee to execute the agreement.
Agenda
October 13, 2014
Page Three
R. Amendments to the Facility Use and License Agreement to provide ABE/GED
classes or TANF ABE/GED classes as outlined in Attachments “R-1” – R-3,” and
authorize the Superintendent or designee to execute the amendment.
S. Renewal of the agreement with Blackboard for ConnectED as outlined in
Attachment “S,” and authorize the Superintendent or designee to execute the
agreement.
T. Agreement with National Benefit Services (NBS) as the district’s third-party
administrator for 403(b) and 457 vendors as outlined in Attachment “T,” and
authorize the Senior Executive Director of Human Resources to sign the agreement,
any associated agreements with selected vendors, and to make payments associated
with approved agreements.
U. Extended service agreement with Daktronics as outlined in Attachment “U,” and
authorize the Superintendent or designee to execute the agreement.
V. Work-based Sponsoring Agreement with Tulsa Technology Center for a job
shadowing experience as outlined in Attachment “V,” and authorize the
Superintendent or designee to execute the agreement.
W. License Agreement for the purchase of the Mitchell1 software program as outlined
in Attachment “W,” and authorize the Superintendent or designee to execute the
agreement.
X. Confirmation of authority to perform teacher evaluations and authorize TLE
Administrators to add names to the list of those authorized to perform teacher
evaluations as outlined in Attachment “X.”
Y. Personnel resignations and terminations as outlined in Attachment “Y.”
Z. Employment of certified and/or support staff as outlined in Attachment “Z.”
AA. Renewal of Community Care Senior Health Plans for retirees as outlined in
Attachment “AA,” and authorize the Senior Executive Director of Human
Resources to sign the agreements.
BB. Acceptance of grant in the amount of $300.00 from the Tulsa Engineering
Foundation, Inc., to Boevers’ After-school STEM Club as outlined in Attachment
“BB.”
CC. Agreement with the Tulsa Community Foundation for acceptance of a grant in the
amount of $5,000.00 from the Cox Connects Foundation Fund to High School
teacher Diana Nunes as outlined in Attachment “CC.”
DD. Declaration of 2012 district-owned Acura MDX as surplus, and authorize Melissa
Brock to sign the associated paperwork to transfer the totaled vehicle to American
Guarantee and Liability Insurance Company (Zurich) as outlined in Attachment
“DD.”
Agenda
October 13, 2014
Page Four
EE. Declaration of equipment as surplus and authorize disposal of same through
donation, Natural Evolution, Inc., KC Computer Brokers, or surplus auction as
outlined in Attachment “EE.”
FF. Change order #3 to Voy Construction for additional work to the Operations
Renovation project as outlined in Attachment “FF.”
GG. Applications for School Activity Fund Sanctioning as outlined in Attachment “GG.”
HH. Activity fund budgets, fund-raising requests, budget revisions and fund transfers as
outlined in Attachment “HH.”
II.
III.
INFORMATION REPORTS
A.
B.
C.
IV.
USPA Report
UCTA Report
Special Recognition
William Jones
Deena Churchill
Dr. Hartzler
HEARINGS AND CORRESPONDENCE
A.
B.
C.
V.
Authorization to issue, revise, pay and close encumbrances and claims; and final
authorization to issue, revise, pay, and close encumbrances and claims for all
purchase orders issued in FY 2013-2014 as outlined in Attachments “II-1” and “II2,” and as maintained by the Board secretary.
Communications
Opportunity for comments from the audience regarding the agenda.*
Public hearing for the purpose of public comment and discussion on financial
matters including past and future expenditures of the district, in accordance
with Senate Bill 1094 of the 1994 legislative session.
BUSINESS AGENDA
A.
Instruction
1.
B.
Consider and take action on the 2015 OneVoice Legislative
agenda.
REF. #1
Dr. Hartzler
Personnel
1.
Consider and take action on the purchase of a flood coverage
policy for the Rosa Parks Elementary property and authorize
the Senior Executive Director of Human Resources to sign
any associated agreement.
REF. #2
C. Solomon
Agenda
October 13, 2014
Page Five
C.
D.
School Operations
1.
Consider and take action on issuance of a blanket purchase
order in the amount of $100,000.00 to US Foodservice.
REF. #3
Lisa Griffin
2.
Consider and take action on issuance of blanket purchase
orders not to exceed $68,000.00 to Performance Food Group.
REF. #4
Lisa Griffin
3.
Consider and take action to approve architectural funds for
services related to the design and construction of the 8th
Grade Center Expansion and Renovation Project, Phase 2.
REF. #5
C. Bushyhead
Finance
1.
Consider and take action on the Resolution calling for the
Board member election for Districts #4 and #5 on February
10, 2015, and to authorize publication and posting of the
legal notices and news release and take all other action
required by law concerning the Board member election.
REF. #6
VI.
NEW BUSINESS
VII.
OPPORTUNITY FOR COMMENTS FROM THE AUDIENCE AND
BOARD MEMBERS *
Dr. Hartzler
* The rules for this section of the agenda are as follows:
(a)
(b)
(c)
(d)
Speakers should identify themselves.
Each speaker is given a maximum of three (3) minutes.
Total time allocated to this item is thirty (30) minutes.
The president reserves the right to interrupt this section
and move on to the next item.
VIII. ADJOURNMENT
Notice of this regular meeting was given to the Tulsa County Clerk prior to December 15,
2013, and the agenda was posted at 4:00 p.m. October 9, 2014, at the Union Education Service
Center by Beverly Thummel, Board Secretary.
, Board Secretary