1. science
2. weather
3. meteorological disaster
4. flood

Truckee River
Flood
Management
Authority
Board of Directors
Meeting Agenda Book
October 10, 2014
Call to Order
Proclamation
Truckee
River
Flood
Management
Authority
TAC
Policies and Procedures
Financial Items
Board of
Directors
Meeting
Working Group
Comments, Requests and
Future Agenda Items
October 10, 2014
Public Comment
Adjournment
TRUCKEE RIVER FLOOD PROJECT COMMONLY USED ACRONYMS
AASHTO
AF or AC-FT
AFB
AIA
ASA
ATR
BCC
BCERE
BFE
CERCLA
CFS
COE
CORPS
CRA
CY
EIS
ERDC
ETR
FCSA
FEMA
FHWA
FMA
FPCC
FRM
GIS
GRR
IWRWC
HEC-RAS
HEC-1
HQUSACE
HTRW
ICA
IDIQ
ILA
JPA
LERRD
LID
LID
LIP
LPP
LRP
American Association of State Highway Officials
Acre Feet
Alternative Formulation Briefing
American Institute of Architects
Assistant Secretary of the Army
Agency Technical Review
Board of County Commissioners
Baseline Cost Estimate for Real Estate
Comprehensive Environmental Response, Compensation and Liability Act
Cubic Feet Per Second
Corps of Engineers
U.S. Army Corps of Engineers
Continuing Resolution Authority
Cubic Yards
Environmental Impact Statement
Army Corps Environmental Research and Development Center
External Technical Review
Feasibility Cost Sharing Agreement
Federal Emergency Management Agency
Federal Highway Administration
Flood Management Authority
Flood Project Coordinating Committee
Flood Risk Management
Geographical Information System
General Reevaluation Report
Interim Western Regional Water Commission
Hydrologic Engineering Center - River Analysis System (the River Hydraulic Model)
Hydrologic Engineering Center - 1 (the Hydrologic Model)
Headquarters, U.S. Army Corps of Engineers (Washington DC)
Hazardous, Toxic, and Radioactive Wastes
Interlocal Cooperative Agreement
Indefinite Delivery, Indefinite Quantity
Interlocal Agreement
Joint Powers Authority
Lands, Easements, and Rights-of-Way, Relocations and Disposal Areas
Low Impact Development
Local Improvement District
Local Interest Plan
Locally Preferred Plan
Local Rate Plan
1 of 2
TRUCKEE RIVER FLOOD PROJECT COMMONLY USED ACRONYMS
MCACES
MOA
MOU
NDEP
NDOT
NED
NEPA
NFIP
NRS
NWRA
PDT
PED
PMP
PMT
PPA
R and U
REDM
REP
RFP
RFQ
ROD
RSIC
RTAA
RTC
SHPO
SNPLMA
SOW
TAC
TRFMA
TMWA
TMSA
TMWRF
TNC
TRAction
TRFP
TROA
URA
URA Reg
WCDWR
WG
WRDA
WSEL
Micro-Computer Aided Cost Estimating System
Memorandum of Agreement
Memorandum of Understanding
Nevada Division of Environmental Protection
Nevada Department of Transportation
National Economic Development Plan
National Environmental Policy Act
National Flood Insurance Program
Nevada Revised Statutes
Nevada Water Resources Association
Project Delivery Team
Planning, Engineering and Design
Project Management Plan
Project Management Team
Project Partnership Agreement with the U.S. Army Corps of Engineers for the
financing and construction of the project.
Risk and Uncertainty
Real Estate Design Memorandum
Real Estate Plan
Request for Proposals
Request for Qualifications
Record of Decision
Reno Sparks Indian Colony
Reno Tahoe Airport Authority
Regional Transportation Commission
State Historic Preservation Office
Southern Nevada Public Land Management Act
Scope of Work
Technical Advisory Committee
Truckee River Flood Management Authority
Truckee Meadows Water Authority
Truckee Meadows Service Area
Truckee Meadows Water Reclamation Facility
The Nature Conservancy
Truckee River Action (Project)
Truckee River Flood Project
Truckee River Operating Agreement
Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act
Federal regulations implementing the URA
Washoe County Department of Water Resources
Working Group
Water Resources Development Act
Water Surface Elevations
2 of 2
Truckee River Flood Management Authority
ROLL CALL FOR:
October 10, 2014
Board of Directors (Quorum = four):
___ Ron Smith, Chair (City of Sparks)
___ Vaughn Hartung, Vice Chair (Washoe County)
___ Robert Cashell (City of Reno)
___ Oscar Delgado (City of Reno)
___ Kitty Jung (Washoe County)
___ Geno Martini (City of Sparks)
End of Roll Call
Staff
___ Jay Aldean (Executive Director)
___ Laura Bayer (Administrative Assistant II)
___ Ed Evans (Sr. Hydrogeologist)
___ Mimi Fujii-Strickler (Admin Services/Government Affairs Manager)
___ Danielle Henderson (Natural Resource Manager)
___ Eric Scheetz (Licensed Engineer)
___ Lori Williams (Sr. Financial Analyst)
___ Michael Wolz (General Counsel)
Truckee River Flood Management Authority ● 9635 Gateway Dr. Suite A ● Reno, NV 89521 ● 775-850-7460 ● Fax 775-851-8568
www.truckeeflood.us
Truckee River Flood Management Authority
NOTICE OF BOARD MEETING
AND AGENDA
Friday, October 10, 2014 – 8:30 a.m.
Washoe County Commission Chambers
1st Floor of Building A
1001 East Ninth Street, Reno, Nevada
Board Members
Ron Smith, Chair
Oscar Delgado
Vaughn Hartung, Vice Chair
Kitty Jung
Robert Cashell
Geno Martini
Pursuant to NRS 241.020, this notice has been posted at the following locations:
Washoe County Administration, 1001 East Ninth Street, Reno, Nevada
Sparks City Hall, City Clerk, 431 Prater Way, Sparks, Nevada
Reno City Hall, City Clerk, One East First Street, Reno, Nevada
Truckee River Flood Management Authority Office, 9635 Gateway Drive, Ste A, Reno, Nevada
Truckee River Flood Project Website: http://truckeeflood.us/140/meeting.agendas.html
Nevada Public Notice Website: https://notice.nv.gov
Possible Changes to Agenda Order and Timing: Discussion may be delayed on any item on this
agenda and items on this agenda may be taken out of order, combined with other items and discussed or
voted on as a block, removed from the agenda, moved to the agenda of another later meeting, or moved to
or from the consent section. Items designated for a specified time will not be heard before that time, but
may be delayed beyond the specified time.
Supporting Documents: Persons wanting a copy of any supporting materials may contact Laura Bayer at
775-850-7477 or obtain at TRFMA’s offices at 9635 Gateway Drive, Suite A, Reno, NV or on the website
at: http://truckeeflood.us/336/fma_agenda_w_links_to_staff_reports.html
Special Accommodations: The meeting facility is accessible to the disabled; if special accommodations
are required for the meeting, call Laura Bayer at 775-850-7477, at least 48 hours before the meeting.
Public Comment; Disruption of Meeting: During the “Public Comment” periods listed below, anyone may
speak pertaining to any matter that is not on the agenda or that is not listed as an action item on the
agenda. Additionally, during action items, public comment will be heard on that particular item before action
is taken. In either event, each speaker must fill out a “Request to Speak” form and/or submit comments for
the record to the recording secretary. Public comment is limited to three minutes per person unless
extended by questions or action of the Board. Comments are to be directed to the Board as a whole and
not to one individual. The presiding officer may (with or without advance warning) order the removal of a
person whose conduct willfully disrupts the meeting to the extent that its orderly conduct is made
impractical.
1.
Call to Order
A.
Roll Call, Establishment of Quorum and Pledge of Allegiance
B.
Public Comment During this comment period, any person is invited to speak on any topic that is not listed as an action item
on this agenda. Each speaker must fill out a Request to Speak card and must limit comments to three minutes. Action may not be
taken on any matter raised during this public comment period until the matter is specifically listed on a future agenda. Those who wish
to comment on an item that has been listed as an action item on this agenda may comment when that item has been opened for
consideration by the Board and before action is taken.
C.
Approval of Agenda (For Possible Action)
D.
Approval of Draft Minutes of August 8, 2014 (For Possible Action)
E.
Announcements / Clippings
2.
Proclamation – Flood Awareness Week
3.
Technical Advisory Committee (TAC) report and discussion. Possible action to
provide direction to staff. (For Possible Action) by Kimble Corbridge, TAC Chair
4.
Review, discussion, and possible adoption of Grant Management, Financial
Reporting, and Public Records Policies and acceptance of new and amended
procedures. (For Possible Action) by Kathy Garcia, Acting CFO
A.
Discussion and possible action to adopt the following policies (For Possible Action):
• P-13 Grant Management
• P-14 Financial Reporting
• P-16 Public Records
B.
Review of new procedures as approved by Executive Director Aldean (no action
required):
• Proc-1E Interest Allocation
• Proc-13 Grant Management
• Proc-14 Financial Reporting
Review of amendments to the following existing procedures as approved by
Executive Director Aldean (no action required):
• Proc-1 General – Internal Controls
• Proc-1B Inventory
• Proc-2 Purchasing
• Proc-3 Procurement Card
• Proc-4 Emergency Situations
• Proc-6 Budget
5.
Financial Items
A.
Presentation, discussion, and possible action to accept the Audited Financial Report
and Auditor’s Opinions for FYE 2014. (For Possible Action) by Kathy Garcia, Acting
CFO, Kafoury, Armstrong & Co.
Page 2 of 3
B.
Presentation, discussion and possible action to accept the Auditor’s Financial and
Compliance reports and Management Comments for FYE 2014 (For Possible Action)
by Michael Davis, Engagement Director, Barnard Vogler & Co.
C.
Monthly reports on the Authority’s financial status and related financial activities.
Possible action to provide direction to staff. (For Possible Action) by Lori Williams,
Sr. Financial Analyst
D.
Discussion and possible action to authorize staff to renew the general liability
insurance policy with Lexington Insurance for 2014-2015 (For Possible Action)
by Mimi Fujii-Strickler, Administrative Services Manager
6.
Working Group monthly report and possible action to provide direction to staff. (For
Possible Action) by Danielle Henderson, Natural Resource Manager
7.
Board Member Comments, Requests and Future Agenda Items
8.
Public Comment During this comment period, any person is invited to speak on any topic that is not listed as an action item on this
agenda. Each speaker must fill out a Request to Speak card and must limit comments to three minutes. Action may not be taken on any matter
raised during this public comment period until the matter is specifically listed on a future agenda.
9.
Adjournment (For Possible Action)
Page 3 of 3
Truckee River Flood Management Authority
DRAFT MEETING MINUTES
Friday, August 8, 2014 – 8:30 a.m.
PLEASE NOTE NEW LOCATION FOR THIS MEETING ONLY
TRFMA Office Conference Room
9635 Gateway Drive, Suite A
Reno, Nevada 89521
1.
Call to Order
A.
Roll Call and Establishment of Quorum
Chair Smith called the meeting to order at 8:30 a.m. A quorum was established with
Directors Cashell and Smith attending in person and Directors Hartung, and Martini
attending via conference call. Director Delgado participated via conference call until
arriving at the meeting at 8:35 a.m.
TRFMA staff present included: Jay Aldean, Laura Bayer, Mimi Fujii-Strickler, Lori
Williams, and Michael Wolz.
B.
Public Comment
Mary Conelly, representing Senator Harry Reid, presented TRFMA with a framed copy of
the WRRDA Bill signed by President Obama. Executive Director Aldean thanked
Senator Reid and Ms. Conelly for the help and support. Chair Smith agreed, noting we
would not be here without Senator Reid and staff.
C.
Approval of Agenda (For Possible Action)
Motion 2014.08.1C to approve the agenda of August 8, 2014.
Moved: Director Hartung
Seconded: Director Cashell
Passed Unanimously
D.
Approval of Draft Minutes of June 13, 2014 Meeting (For Possible Action)
Motion 2014.08.1D to approve the minutes of June 13, 2014.
Moved: Director Cashell
Seconded: Director Hartung
Passed Unanimously
E.
Announcements / Clippings – Executive Director Aldean announced:
• Corps’ Sacramento District Commander Col. Farrell visited with Aldean to learn more
about the Southeast Connector project. Aldean indicated an independent model
showed no impacts from SE Connector. Col. Farrell asked TRFMA to sponsor
restoration projects in the river; Aldean agreed noting it would help with TRFMA’s EIS.
• Aldean and Marcus Faust met with Ryan Mulvenon from Senator Reid’s office. Mr.
Mulvenon has replaced Alex McDonough as our project contact in the Senator’s
Washington office.
• TRFMA signed a $25,000 contract with KPS3 to do community outreach and
publications. Director Delgado disclosed his business relationship with KPS3: he is
employed by them (copy of written disclosure is attached). He was not involved in
the search for a public relations firm, and did not know a search was being
conducted. General Counsel Wolz clarified that there is no vote required on this
item due to the size of contract.
In response to a question from Director Hartung, Aldean stated that restoration projects
would have to be determined in the future. Mary Conelly commented that Senator Reid’s
office was a party to taking the restoration out of the project, in part due to Desert
Terminus funding wherein part of the $150 million appropriation is available for
restoration projects including fish passage.
2.
Consent Items
Chair Smith pulled Item 2E for discussion.
Motion 2014.08.2 to approve consent items 2A through 2D.
Moved: Director Cashell
Seconded: Director Delgado
Passed Unanimously
A.
Discussion and possible approval of an amendment to the Agreement for Professional
Engineering Services–Combined Preliminary Engineering Contract with HDR Engineering,
Inc. revising the Scope of Services and extending the term of the Agreement to December
31, 2015. (For Possible Action) by Michael Wolz, General Counsel
B.
Discussion and possible action to approve an amendment to the Agreement for
Professional Services with FCS Group to provide a one-year extension of the term of the
Agreement to June 30, 2015.(For Possible Action) by Michael Wolz, General Counsel
C.
Discussion and possible approval of an Agreement with the law firm of Kaempfer Crowell
for Professional Lobbying Services. (For Possible Action) by Michael Wolz, General
Counsel
D.
Discussion and possible action to approve an amendment to the Agreement for
Professional Consulting Services with Ruth Villalobos and Associates to provide a oneyear extension of the term of the Agreement to August 10, 2015.(For Possible Action) by
Michael Wolz, General Counsel
2E. Discussion and possible action to approve amendments to the Employment Agreements with
the Executive Director and General Counsel that increase their compensation and change the
calculation of personal leave consistent with recently approved and possible future
adjustments granted to Washoe County Unclassified Management Employees. (For Possible
Action)
General Counsel Wolz and Human Resources Representative Laura Bayer addressed
concerns Chair Smith had about the Personal Leave situations noted in the amendments.
Motion 2014.08.2E to approve amendments to the Employment Agreements with the
Executive Director and General Counsel that increase their compensation and change
the calculation of personal leave consistent with recently approved and possible future
adjustments granted to Washoe County Unclassified Management Employees.
Moved: Director Smith
Seconded: Director Cashell
Passed Unanimously
Truckee River Flood Management Authority Board of Directors Meeting Minutes from August 8, 2014
Page 2 of 3
3.
Financial Report - Monthly report on the Authority’s financial status and related financial
activities. Possible action to provide direction to staff. (For Possible Action)
Lori Williams, Sr. Financial Analyst reviewed the revenues noting since this is May’s report;
there is one more month of tax revenue to include for FY13/14. She also addressed questions
from Chair Smith regarding the professional services and the definition of different fund
balances (non-spendable vs assigned).
Aldean stated that staff had been working with City of Reno and RTC staff regarding installing
a sleeve under McCarran Blvd. noting that $150,000 had been budgeted for this project but
that Reno and TRFMA staff have determined it is not a wise thing to do at this time.
Motion 2014.08.3 to accept the financial report.
Moved: Director Cashell
Seconded: Director Delgado
Passed Unanimously
4.
Board Member Comments, Requests and Future Agenda Items - Chair Smith called for
comments and hearing none, he closed this item.
5.
Public Comment - Chair Smith called for Public Comment and hearing none, he closed this
item.
6.
Adjournment (For Possible Action) – Chair Smith announced the meeting adjourned at
8:55 a.m.
Respectfully Submitted,
Laura J. Bayer, Recording Secretary
Truckee River Flood Management Authority Board of Directors Meeting Minutes from August 8, 2014
Page 3 of 3
Hot Off The Press
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News clippings on the Truckee River Flood Project and related topics August 1, 2014 to September 30, 2014 PROCLAMATION
WHEREAS, TRFMA recognizes the significant threat flooding poses to our residents, our
businesses, the region and our local economy; and
WHEREAS, our community has endured repeated flood events from the watersheds of
several streams, creeks and the Truckee River, including several historic floods; and
WHEREAS, we can reduce risk and help make our community more damage resistant by
providing information to residents and businesses regarding actions they can take to
prepare for floods; and
WHEREAS, during Northern Nevada Flood Awareness Week, local, state and federal
agencies across the state are working together to inform the public about the dangers of
flooding, how to protect their homes and families from a flood, and plan for recovery; and
WHEREAS, Northern Nevada Flood Awareness Week 2014 will be held in Northern
Nevada the week of November 10–15, 2014; and
WHEREAS, the theme for Northern Nevada Flood Awareness Week 2014 is: “Nevada
Floods. Are You Prepared?” with the corresponding website www.NevadaFloods.org
NOW THEREFORE, BE IT PROCLAIMED, by the Truckee River Flood Management
Authority Board of Directors that the week of November 10-15, 2014 as
FLOOD AWARENESS WEEK
Dated this ______day of October, 2014
TRUCKEE RIVER FLOOD MANAGEMENT AUTHORITY
___________________________________
Ron Smith, Chairman
Truckee River Flood Management Authority
BOARD OF DIRECTORS
STAFF REPORT
MEETING DATE: October 10, 2014
DATE:
October 1, 2014
TO:
Truckee River Flood Management Authority Board Members
FROM:
Danielle Henderson, Natural Resource Manager, TRFMA, 8507461, [email protected]
THROUGH:
Jay Aldean, Executive Director, TRFMA, 850-7470, [email protected]
SUBJECT:
TECHNICAL ADVISORY COMMITTEE MONTHLY REPORT
SUMMARY
The Truckee River Flood Management Authority (TRFMA) Technical Advisory Committee
(TAC) most recently met on August 29, 2014 and discussed the topics identified in the
meeting Agenda (Attachment 1). Approved minutes from the May 30, 2014 meeting are also
provided (Attachment 2).
The TAC brings financial, engineering, planning, and resource management personnel together
to discuss flood project activities and provide technical assistance and guidance to TRFMA.
The TAC reviews items such as schedules, construction sequencing, proposed TRAction
projects, flood project funding and governance. The TAC Chair provides a verbal report to
the TRFMA Board of Directors at each monthly meeting.
PREVIOUS ACTION
The TAC monthly report was originally established as a standing agenda item by the Truckee River
Flood Project Coordinating Committee and maintained as such by the TRFMA.
FISCAL IMPACT
None.
RECOMMENDATION
No recommendation is proposed.
POSSIBLE MOTION
No motion has been provided.
Attachments:
1. TRFMA TAC August 29, 2014 Meeting Agenda
2. TRFMA TAC May 30, 2014 Meeting Minutes
JA:dmh
AGENDA ITEM #3
Truckee River Flood Management Authority
TECHNICAL ADVISORY COMMITTEE
NOTICE OF MEETING AND AGENDA
FRIDAY, AUGUST 29, 2014 – 10:00A.M.
LOCATION:
Truckee River Flood Management Authority Office
9635 Gateway Drive, Suite A
Reno, Nevada
Technical Advisory Committee Members
Member(s)
Alternate
Reno
John Flansberg, Kerri Lanza
Joe Coudriet
Sparks
John Martini, Tim Thompson
Neil Krutz
Washoe County
Trevor Lloyd, Kimble Corbridge TBD
Storey County
Austin Osborne
Lance Gilman
Pyramid Lake Paiute Tribe Autumn Bryson
Kameron Morgan
NDEP
Jean Stone
Randy Pahl
Entity
Pursuant to NRS 241.020, this notice has been posted at the following locations:
Washoe County Administration, 1001 East Ninth Street, Reno, Nevada
Sparks City Hall, City Clerk, 431 Prater Way, Sparks, Nevada
Reno City Hall, City Clerk, One East First Street, Reno, Nevada
Truckee River Flood Management Authority Office, 9635 Gateway Drive, Ste A, Reno, Nevada
Truckee River Flood Project Website: http://truckeeflood.us/140/meeting.agendas.html
Possible Changes to Agenda Order and Timing: Discussion may be delayed on any item on this
agenda and items on this agenda may be taken out of order, combined with other items and discussed or
voted on as a block, removed from the agenda, moved to the agenda of another later meeting, or moved to
or from the consent section. Items designated for a specified time will not be heard before that time, but
may be delayed beyond the specified time.
Supporting Documents: Persons wanting a copy of any supporting materials may contact Danielle
Henderson at (775) 850-7461 or obtain at TRFMA’s offices at 9635 Gateway Drive, Suite A, Reno, NV or on
the website at: http://truckeeflood.us.
Special Accommodations: The meeting facility is accessible to the disabled; if special accommodations
are required for the meeting, call Danielle Henderson at (775) 850-7461 at least 48 hours before the
meeting.
Public Comment; Disruption of Meeting: During the “Public Comment” periods listed below, anyone may
speak pertaining to any matter that is not on the agenda or that is not listed as an action item on the
agenda. Additionally, during action items, public comment will be heard on that particular item before action
is taken. In either event, each speaker must fill out a “Request to Speak” form and/or submit comments for
the record to the recording secretary. Public comment is limited to three minutes per person unless
extended by questions or action of the Board. Comments are to be directed to the Board as a whole and
not to one individual. The presiding officer may (with or without advance warning) order the removal of a
person whose conduct willfully disrupts the meeting to the extent that its orderly conduct is made
impractical.
1.
CALL TO ORDER AND ROLL CALL - Determination of a Quorum
2.
APPROVAL OF THE AGENDA (for possible action)
3.
APPROVAL OF MINUTES (for possible action) – Possible action to approve the draft minutes
of May 30, 2014.
4.
ANNOUNCEMENTS
5.
PUBLIC COMMENT – During this comment period, any person is invited to speak on any topic that is not
listed as an action item on this agenda. Each speaker must fill out a Request to Speak card and must limit
comments to three minutes. Action may not be taken on any matter raised during this public comment
period until the matter is specifically listed on a future agenda. Those who wish to comment on an item that
has been listed as an action item on this agenda may comment when that item has been opened for
consideration by the Board and before action is taken.
6.
U.S. ARMY CORPS OF ENGINEERS’ ACTIVITIES
Jay Aldean, Executive Director, TRFMA
Update/discussion on continuing project-related activities by the U.S. Army Corps of Engineers
(Corps).
7. DISCUSSION ON PROPOSED TRUCKEE RIVER LIDAR SURVEY (for possible action)
Jay Aldean, Executive Director, TRFMA
Discussion on proposed work to perform aerial surveys of the Truckee River to capture LIDAR
(Light Detection and Ranging) imagery of the river channel and banks per the existing
September 2012 agreement with HDR Engineering Inc., which would be used to update the
Flood Project hydraulic model and designs. Further discussion and possible action to
recommend to the TRFMA Board of Directors that the agency negotiate and enter into a
cooperative agreement with the Carson Truckee Water Conservancy District (CTWCD) to
potentially share survey costs and LIDAR data.
8. REVIEW FLOOD MANAGEMENT AUTHORITY DRAFT MEETING AGENDA
Jay Aldean, Executive Director, TRFMA
Review and discussion of the TRFMA Board of Directors Meeting draft Agenda.
9.
COMMITTEE MEMBER COMMENTS, REQUESTS AND FUTURE AGENDA ITEMS (for
possible action) – Review and discussion of the TAC meeting date(s). Possible action to
approve items for future agendas and/or change meeting dates.
10. PUBLIC COMMENT – During this comment period, any person is invited to speak on any topic that is not
listed as an action item on this agenda. Each speaker must fill out a Request to Speak card and must limit
comments to three minutes. Action may not be taken on any matter raised during this public comment
period until the matter is specifically listed on a future agenda.
11. ADJOURNMENT (for possible action)
Page 2 of 2
Truckee River Flood Management Authority
TECHNICAL ADVISORY COMMITTEE
MEETING MINUTES
FRIDAY, MAY 30, 2014 – 10:00 A.M.
Truckee River Flood Management Authority Office
9635 Gateway Drive, Suite A, Reno, Nevada
1.
CALL TO ORDER AND ROLL CALL - Determination of a Quorum
Members present were: John Martini, Tim Thompson, Kerri Lanza, Joe Coudriet, Trevor Lloyd,
Kimble Corbridge, Austin Osborne and Jean Stone. (Kameron Morgan was present though not
yet officially as a member.)
TRFMA staff present: Jay Aldean, Eric Scheetz, Michael Wolz, Mimi Fujii-Strickler, Lori
Williams, and Danielle Henderson.
2.
APPROVAL OF THE AGENDA - Member Thompson moved to approve the agenda;
Member Coudriet seconded the motion and it passed unanimously.
3.
APPROVAL OF MINUTES – Member Corbridge motioned that the Feb 12th meeting
minutes be approved. Member Thompson seconded the motion and it passed
unanimously.
4.
ANNOUNCEMENTS – Mr. Aldean noted that the Developers from the Tahoe Reno Industrial
Park (TRIC) had been looking to develop land near McCarran Ranch. The developer has
agreed to build a foot above the flood elevation (using the downstream flood model as a base)
as well as allow a 6”-1’ pony flood wall to be incorporated.
5.
PUBLIC COMMENT – Chair Martini called for Public Comment and hearing none, he closed
this item.
6.
ELECTION OF TAC CHAIR AND VICE CHAIR - Mr. Wolz announced that the TAC needed to
hold its annual election. Chair Martini nominated Member Corbridge as Chair. Trevor Lloyd
seconded and the motion passed. The newly placed Chair Corbridge then called for
nominations for Vice Chair. Member Stone nominated Member Lanza for Vice Chair which was
seconded by Member Coudriet and the motion passed.
7.
U.S. ARMY CORPS OF ENGINEERS’ ACTIVITIES - Mr. Aldean handed out a work in progress
timeline that noted the possible Corps activity toward the Flood Project over the next few years.
He then explained that the Corps 50 year Plan (via inclusion into WRDA for authorization), just
passed by the House and the US Senate and it is expected to be signed into law as early as next
week. It was noted by members of the TAC that this is very good news. Mr. Aldean noted that this
does not yet mean we are guaranteed funding as there are other projects that were approved in
WRDA 2007 that are still awaiting funding. However, once funded the Federal share could be
about $180 Million minus about $16-20 Million for past Corps planning efforts. He also noted that
in relation to other Corps projects our Benefit Cost Ratio (BCR) is still quite low at 1.9 - 2.2 vs
some other projects that are above 7. This means our project will have an even tougher time
getting funding (when compared to other projects and considering the limited availability of
money).
The good news is that in this WRDA Bill we also included an amendment that allows us to submit
our 100 year plan in place of the 50 year plan since it will be a greater benefit to our community.
Federal cost share will remain the same and before anything happens, the Corps will do a
complete analysis on the WRDA Bill and its amendments. This could take 6 months. Mr. Aldean
noted that the Flood Project lobbyist are assisting the Corps as needed in this process with hopes
to help speed things along. Once the Corps analyzes the WRDA bill, the Corps will need funding
to review the 100 Year project for inclusion in a supplemental EIS. It is likely the Flood Project may
have to pay for this review and work. If that is the case, then the Flood Project will need to
negotiate a MOU with the Corps so that incurred costs could be later credited toward the local
share in the Project Partnership Agreement (PPA). Ultimately, the PPA could be three years out.
There was then discussion on the likelihood of getting Federal cost share actually funded and
what could occur if we don’t. Mr. Aldean noted that for this reason the Flood Project is planning to
cover the entire cost of the project and if the Federal share comes in it will either shorten the
collection time of rates or some other fair/ reasonable calculation. There was discussion on a
public education component needed by the Flood Project and Mr. Aldean noted that the Flood
Project will contract with a PR firm to help with that starting possibly this Fall.
8.
FLOOD WARNING UPDATE – Mr. Evans gave a powerpoint presentation which included: the
Flood Warning Plan, In-house Forecasting (Steamboat), Contrail information, and the 2104 USGS
Funding Agreement acknowledgement ($95,491). In the presentation Mr. Evans noted that this
information was partially available on the website www.trfws.washoe.us and as the Flood Project
updates their website additional information and links will be provided.
9.
AMENDMENT TO HDR ENGINEERING CONTRACT – After a quick recess (11:23-11:28 AM),
Mr. Aldean noted that HEC Ras 2d had just been released and the Flood project is considering
having HDR utilize the model update to refine our floodplain analysis required for further rate study
documentation. However, before HDR could work on this Mr Aldean noted that he first needed to
finish up the economic analysis which required a 200 year and a 500 year flood plain for the
downtown reach to be created first. Member Coudriet asked how much was left on the HDR
contracts. Mr Aldean noted about 650K on the 4.5 Million contract and about 200K on the rate
study task order contract. It was then noted that a goal of the updated model would be to have the
entire valley in one model (vs using multiple HEC Ras models and Flow 2d models). It was also
noted that as with any further modeling and analysis, the refining process could possibly
enumerate additional concerns which have not been brought to light yet.
10. REVIEW FLOOD MANAGEMENT AUTHORITY (FMA) DRAFT MEETING AGENDA- Mr.
Aldean noted the items for the June meeting. Otherwise there were no comments on the
agenda.
11. COMMITTEE MEMBER COMMENTS, REQUESTS AND FUTURE AGENDA ITEMS –
• Member Coudriet asked for a wrap up memo on the SE Connector and it was determined by
the group that this was not so much of a TAC issue as an issue for the Flood Managers to
discuss independently.
• Chair Corbridge thanked Immediate Past Chair Martini and Vice Chair Lloyd for their past
year plus of service in their positions.
12. PUBLIC COMMENT - Chair Corbridge called for Public Comment and hearing none, he
closed this item.
13. ADJOURNMENT - The meeting adjourned at 11:47 a.m.
Page 2 of 2
TRUCKEE RIVER FLOOD MANAGEMENT AUTHORITY
Policy Directive
#P-13
GRANT MANAGEMENT POLICY
August 2014
The Truckee River Flood Management Authority (Authority) is a local government governed under the
Interlocal Cooperative Agreement (Truckee River Flood Management Authority) adopted by Washoe County,
the City of Reno, the City of Sparks, and the Authority (Members).
PURPOSE
The intent of this policy is to establish a grant management policy that will secure the Authority’s position in
attaining maximum grant funding, and will assist Authority staff to maximize cost recovery through
compliance with statutory, regulatory and policy requirements of grant management from federal, state or
other sources.
POLICY
The Authority is authorized, per NRS 277- Cooperative Agreements: State, Counties, Cities, Districts and Other
Public Agencies and the Interlocal Cooperative Agreement between the Cities of Reno, Sparks, Washoe County
and the Authority, to apply for and receive grants for acquisition, improvement, construction, equipping,
operating and maintaining the Truckee River Flood Management Project (Project) and related flood management
facilities.
Grants offer an important source of funding that may enhance the Authority’s ability to construct, acquire and
operate the Project for public benefit. As grant funding sources are external to the Authority, strict adherence to
the statutory, regulatory and contractual provisions is critical to enhance the Authority’s competitive position for
securing grant funding and to protect the Authority’s integrity in the administration of those funds.
The Executive Director will approve grant management internal controls consistent with statutes, regulations and
policies of the Authority Board of Directors and that address the following:
A.
B.
C.
D.
E.
F.
Grant assessment/application;
Grant authorization;
Grant administration;
Grant reporting;
Grant closing; and
Grant auditing.
The Executive Director will review grant management procedures and their application and revise as necessary,
informing the Authority’s Board of Directors, on a timely basis of any required changes.
Accepted by TRFMA Board of Directors
(Meeting date)
TRUCKEE RIVER FLOOD MANAGEMENT AUTHORITY
Policy Directive
#P-14
FINANCIAL REPORTING POLICY
August 2014
The Truckee River Flood Management Authority (Authority) is a local government governed under the
Interlocal Cooperative Agreement (Truckee River Flood Management Authority) adopted by Washoe County,
the City of Reno, the City of Sparks, and the Authority (Members).
PURPOSE
The intent of this policy is to establish a financial reporting policy that will communicate the Authority’s
financial position and the results of its operations in a manner that is consistent with statutory, regulatory and
policy requirements, and user needs.
POLICY
The Authority, as a local government subject to Nevada Revised Statutes (NRS) 354 - Local Financial
Administration, must maintain financial records in a manner that supports reporting in accordance with generally
accepted accounting principles and demonstrates compliance with applicable statutes and regulations. Statutes
require undergoing an annual audit of all Authority funds and accounts and Board approval of the related financial
reports. The Authority Board, through its policies, also requires, for approval, interim financial reports and status
updates regarding the Authority’s financial transactions.
Financial reporting is the process of taking properly assembled, analyzed, classified and recorded data relevant to
the Authority’s finances and providing it in a manner that demonstrates compliance with applicable statutes and
regulations and enables the Authority Board and management to make informed financial decisions based on
accurate current information and to project future financial results based on accurate past information and
currently known facts. Timely and accurate financial reporting enhances the Authority’s financial integrity and
demonstrates accountability and stewardship over the Authority’s resources.
The Executive Director will approve internal controls for internal and external financial reporting consistent with
statutes, regulations and Authority policies. Such controls will address form and content of financial reports,
intended purpose, and timeliness.
Accepted by TRFMA Board of Directors
(Meeting date)
TRUCKEE RIVER FLOOD MANAGEMENT AUTHORITY
Policy Directive
#P-16
PUBLIC RECORDS POLICY
August 2014
The Truckee River Flood Management Authority (Authority) is a local government governed under the Interlocal
Cooperative Agreement (Truckee River Flood Management Authority) adopted by Washoe County, the City of
Reno, the City of Sparks, and the Authority (Members).
PURPOSE
The intent of this policy is to establish a public records policy that will enable the Authority to provide access to
its public records in accordance with Nevada Revised Statutes (NRS) Chapter 239 – Public Records and
regulatory, contractual and policy requirements regarding public records. This policy should foster full and open
disclosure of public information while protecting confidentiality and legally protected information, and allowing
for lawful disposition of public records.
POLICY
It is the policy of the Authority to ensure transparent communication of the Authority’s strategic goals and
objectives, its resources for attaining those goals and objectives and the use of those resources through access to
its public records, in accordance with statutes, regulations, contractual obligations and Authority policies. Due
care will be taken to protect confidential and legally protected information, and records will be retained in
accordance with statute, regulations and Authority policies. The Authority will maintain and communicate
sufficient controls over public records to achieve this policy.
The Executive Director will approve public record internal controls consistent with statutes, regulations,
contractual obligations and Authority policies and that address the following:
A.
B.
C.
D.
E.
Identification and definition of public records;
Procedures for compliance with public records requirements;
Adequate protection of confidential information;
Lawful disposition of public records and documents;
Communication of statutes, regulations, contractual obligations and Authority
policies regarding public records to Authority staff; and
F. Timely review and revision of public record internal controls and their application,
with notification to the Authority Board of Directors of any required changes.
Accepted by TRFMA Board of Directors ______________________________.
(Meeting Date)
Truckee River Flood Management Authority
Combining Balance Sheet ‐ General Fund and Capital Projects Fund
As of August 31, 2014
General Fund
Capital Projects
Fund
Total
Assets
Cash
Investment Pool
Assets Held by Washoe County
ICA Reserve
Cash Held for Encumbrances
Pending
Interest and Other Receivables
Due from Other Governments
Prepaids and Security Deposits
Total Assets
$ 207,010
10,437,300
$ ‐
1,973,460
$ 207,010
12,410,760
115,349
12,232
21,208
36,337
389,633
34,236
$ 11,253,305
‐
‐
‐
6,027
‐
2,200
$ 1,981,687
115,349
12,232
21,208
42,364
389,633
36,436
$ 13,234,992
Liabilities and Fund Balance
Liabilities
Accounts Payable
Salaries Payable
Deposits and Advance Payments
Total Liabilities
$ 42,089
20,931
18,996
82,016
$ 803,975
‐
5,000
808,975
$ 846,064
20,931
23,996
890,991
Fund Balance
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balance
161,817
‐
1,079,682
7,248,740
2,681,050
11,171,289
2,200
1,170,512
‐
‐
‐
1,172,712
164,017
1,170,512
1,079,682
7,248,740
2,681,050
12,344,001
Total Liabilities and Fund Balance
$ 11,253,305
$ 1,981,687
$ 13,234,992
Truckee River Flood Management Authority
General Fund ‐ Statement of Revenues, Expenditures and Change in Fund Balance
As of August 31, 2014
Revenues
Intergovernmental
Net Sales Tax ‐ Washoe County
Miscellaneous Revenues
Investment Income
Rental Income
Reimbursements
Total Revenues
Expenditures
Current
Public Safety
Salaries and Wages
Employee Benefits
Services and Supplies
Professional Services
Overhead Paid to Washoe County
Other
Total Expenditures
Excess (Deficiency) of Revenues Over Expenditures
Current
Month
Budget
Y‐T‐D
Actual
Variance
$ 493,827
$ 5,485,000
$ 950,431
$ (4,534,569)
33,817
317
‐
527,961
100,000
30,100
4,500
5,619,600
13,689
634
10,405
975,159
(86,311)
(29,466)
5,905
(4,644,441)
72,283
26,281
834,800
312,600
139,484
52,475
695,316
260,125
32,587
10,316
45,458
186,926
3,151,000
123,800
1,099,100
5,521,300
32,587
20,632
80,912
326,090
3,118,413
103,168
1,018,188
5,195,210
341,035
98,300
649,069
550,769
Other Financing Sources (Uses)
Transfers
Transfers (to) from Capital Projects Fund
‐
‐
(6,200,000)
‐
6,200,000
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
341,035
10,830,254
$ 11,171,289
(6,101,700)
12,203,388
$ 6,101,688
649,069
10,522,220
$ 11,171,289
6,750,769
(1,681,168)
$ 5,069,601
Truckee River Flood Management Authority
Capital Projects Fund ‐ Statement of Revenues, Expenditures and Change in Fund Balance
As of August 31, 2014
Current
Month
Budget
Y‐T‐D
Actual
Variance
Revenues
Miscellaneous Revenue
Federal Grants
Investment Income
Reimbursements
Total Revenues
$ ‐
‐
‐
‐
$ ‐
‐
8,500
8,500
$ ‐
‐
‐
‐
$ ‐
‐
(8,500)
(8,500)
Expenditures
Current
Public Safety
Services and Supplies
Professional Services
Payments to Other Agencies
Other
Capital Outlay
Total Expenditures
220
‐
388
‐
608
‐
5,375,000
508,500
450,000
6,333,500
220
‐
541
‐
761
(220)
5,375,000
507,959
450,000
6,332,739
Excess (Deficiency) of Revenues Over Expenditures
(608)
(6,325,000)
(761)
6,324,239
Other Financing Sources (Uses)
Transfers In from General Fund
‐
6,200,000
‐
(6,200,000)
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
(608)
1,173,320
$ 1,172,712
(125,000)
153,769
$ 28,769
(761)
1,173,473
$ 1,172,712
124,239
1,019,704
$ 1,143,943
Truckee River Flood Management Authority
Combining Balance Sheet ‐ General Fund and Capital Projects Fund
As of July 31, 2014
General Fund
Capital Projects
Fund
Total
$ 300,638
10,360,970
$ ‐
2,015,322
$ 300,638
12,376,292
115,349
17,599
54,068
38,279
‐
42,378
$ 10,929,281
‐
‐
‐
6,027
‐
2,200
$ 2,023,549
115,349
17,599
54,068
44,306
‐
44,578
$ 12,952,830
$ 25,450
53,764
19,813
99,027
$ 845,229
‐
5,000
850,229
$ 870,679
53,764
24,813
949,256
Fund Balance
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balance
175,327
‐
1,079,582
7,248,840
2,326,505
10,830,254
2,200
1,171,120
‐
‐
‐
1,173,320
177,527
1,171,120
1,079,582
7,248,840
2,326,505
12,003,574
Total Liabilities and Fund Balance
$ 10,929,281
$ 2,023,549
$ 12,952,830
Assets
Cash
Investment Pool
Assets Held by Washoe County
ICA Reserve
Cash Held for Encumbrances
Pending
Interest and Other Receivables
Due from Other Governments
Prepaids and Security Deposits
Total Assets
Liabilities and Fund Balance
Liabilities
Accounts Payable
Salaries Payable
Deposits and Advance Payments
Total Liabilities
Truckee River Flood Management Authority
General Fund ‐ Statement of Revenues, Expenditures and Change in Fund Balance
As of July 31, 2014
Revenues
Intergovernmental
Net Sales Tax ‐ Washoe County
Miscellaneous Revenues
Investment Income
Rental Income
Reimbursements
Total Revenues
Expenditures
Current
Public Safety
Salaries and Wages
Employee Benefits
Services and Supplies
Professional Services
Overhead Paid to Washoe County
Other
Total Expenditures
Excess (Deficiency) of Revenues Over Expenditures
Current
Month
Budget
Y‐T‐D
Actual
Variance
$ 456,604
$ 5,485,000
$ 456,604
$ (5,028,396)
(20,128)
317
10,405
447,198
100,000
30,100
4,500
5,619,600
(20,128)
317
10,405
447,198
(120,128)
(29,783)
5,905
(5,172,402)
67,201
26,194
834,800
312,600
67,201
26,194
767,599
286,406
‐
10,316
35,454
139,164
3,151,000
123,800
1,099,100
5,521,300
‐
10,316
35,454
139,164
3,151,000
113,484
1,063,646
5,382,136
308,034
98,300
308,034
209,734
Other Financing Sources (Uses)
Transfers
Transfers (to) from Capital Projects Fund
‐
‐
(6,200,000)
‐
6,200,000
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
308,034
10,522,220
$ 10,830,254
(6,101,700)
12,203,388
$ 6,101,688
308,034
10,522,220
$ 10,830,254
6,409,734
(1,681,168)
$ 4,728,566
Truckee River Flood Management Authority
Capital Projects Fund ‐ Statement of Revenues, Expenditures and Change in Fund Balance
As of July 31, 2014
Current
Month
Budget
Y‐T‐D
Actual
Variance
Revenues
Miscellaneous Revenue
Federal Grants
Investment Income
Reimbursements
Total Revenues
$ ‐
‐
‐
‐
$ ‐
‐
8,500
8,500
$ ‐
‐
‐
‐
$ ‐
‐
(8,500)
(8,500)
Expenditures
Current
Public Safety
Services and Supplies
Professional Services
Payments to Other Agencies
Other
Capital Outlay
Total Expenditures
‐
‐
153
‐
153
‐
5,375,000
508,500
450,000
6,333,500
‐
‐
153
‐
153
‐
5,375,000
508,347
450,000
6,333,347
Excess (Deficiency) of Revenues Over Expenditures
(153)
(6,325,000)
(153)
6,324,847
Other Financing Sources (Uses)
Transfers In from General Fund
‐
6,200,000
‐
(6,200,000)
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
(153)
1,173,473
$ 1,173,320
(125,000)
153,769
$ 28,769
(153)
1,173,473
$ 1,173,320
124,847
1,019,704
$ 1,144,551
Truckee River
Flood Management Authority
BOARD OF DIRECTORS
STAFF REPORT
MEETING DATE: October 10, 2014
DATE:
September 30, 2014
TO:
Truckee River Flood Management Authority Board Members
THROUGH:
Jay Aldean, Executive Director, TRFMA, 850-7470, [email protected]
FROM:
Mimi Fujii-Strickler, Government Affairs & Administrative Manager, TRFMA,
850-7474, [email protected]
SUBJECT:
TRUCKEE RIVER FLOOD MANAGEMENT AUTHORITY GENERAL LIABILITY
INSURANCE POLICY RENEWAL FOR FY 2014-2015.
SUMMARY
Discussion and possible action regarding the renewal or purchase of a General Insurance Liability
policy through Lexington Insurance Company (Willis of Seattle, Broker) for The Truckee River
Flood Management Authority for the period of November 2014 through November 2015.
PREVIOUS ACTION
October 14, 2011
Flood Project Coordinating Committee approved a General Liability
Insurance Policy for the Truckee River Flood Management Authority
with Lexington Insurance Company.
November 9, 2012
Flood Management Authority approved a General Liability Insurance Policy
for the Truckee River Flood Management Authority with Lexington Insurance
Company.
November 8, 2013
Flood Management Authority approved a General Liability Insurance Policy
for the Truckee River Flood Management Authority with Lexington Insurance
Company.
AGENDA ITEM #5D
Truckee River Flood Management Authority Meeting – October 10, 2014
Page 2 of 2
BACKGROUND
The Flood Management Authority has retained their General Liability Insurance policy coverage
through Lexington Insurance Company (Lexington) for the past three years. The policy coverage
includes general liability, auto liability, public official’s liability, employment practices liability and
public response crisis management. To date, and over the past three years of the general liability
policy, no claims have been filed.
In August of 2013, the Flood Management Authority selected Willis of Seattle, Inc. (Willis) as the
agency brokerage firm to represent, manage and provide account services for all insurance
policies for the Flood Management Authority. Last year, Willis solicited quotes from 13 other
insurance carriers for renewal of the general liability insurance policy and no other quotes were
submitted. Based on the lack of interest by other insurance carriers last year, it was decided to
only solicit Lexington for a renewal quote for the upcoming 2014-2015 insurance policy period.
At this time, all quotes from Lexington have been finalized as staff is working with Willis of Seattle,
Inc. to secure the best insurance coverage policy for the Authority.
Willis submitted a renewal quote for review by the Authority by the Lexington. The first quote is a
renewal of the existing policy, and the additional quotes reflect the same policy coverages, but
have different options for the self-insured retention and annual premium amounts. (See attached
Comparison Chart)
After reviewing all quotes and discussions with the account executives from Willis of Seattle, Inc.
Insurance Company, staff recommends that the Flood Management Authority renew the Lexington
Insurance Company general liability insurance policy with the self-insured retainer amount of
$500,000 and an annual premium of $83,379.75 including taxes and fees for the insurance policy
period of November 15, 2014 – November 15, 2015.
FISCAL IMPACT
The fiscal impact of the agenda item will be an insurance policy renewal premium in an amount
recommended of $83,379.75 and approved by the Board of Directors. Funds for this agenda item
have been budgeted and approved in the FY 14/15 services and supplies budget.
RECOMMENDATION
It is recommended that the Flood Management Authority Board of Directors renew the Lexington
Insurance Company general liability insurance policy with the self-insured retainer amount of
$500,000 and an annual premium of $83,379.75 for the insurance policy period of November 15,
2014 – November 15, 2015.
POSSIBLE MOTION
A possible motion would be to approve the renewal of the Lexington Insurance Company general
liability insurance policy with the self-insured retainer amount of $500,000 and an annual premium
of $83,379.75 for the insurance policy period of November 15, 2014 – November 15, 2015.
JA:mfs
Attachment – Insurance Comparison Chart
Truckee River Flood Management Authority
BOARD OF DIRECTORS
STAFF REPORT
MEETING DATE: October 10, 2014
DATE:
October 1, 2014
TO:
Truckee River Flood Management Authority Board Members
FROM:
Danielle Henderson, Natural Resource Manager, TRFMA, 8507461, [email protected]
THROUGH:
Jay Aldean, Executive Director, TRFMA, 850-7470, [email protected]
SUBJECT:
WORKING GROUP MONTHLY REPORT
SUMMARY
The Truckee River Flood Management Authority (TRFMA) Working Group met on August 27, 2014
and discussed the topics identified in the meeting Agenda (Attachment 1). Approved minutes from
the May 28, 2014 meeting are provided in Attachment 2.
The Working Group is a dedicated group of citizens representing a wide variety of stakeholder
interests; the group meets monthly to discuss various issues affecting the Flood Project. These
meetings provide a forum that allows the public to share ideas and evaluate Flood Project
alternatives and priorities. There is no official membership of the Working Group; all interested
citizens are invited to attend and participate.
PREVIOUS ACTION
The Working Group monthly report was originally established as a standing agenda item by the
Truckee River Flood Project Coordinating Committee and maintained as such by the TRFMA.
FISCAL IMPACT
None.
RECOMMENDATION
No recommendation is proposed.
POSSIBLE MOTION
No motion has been provided.
Attachments:
1. TRFMA Working Group August 27, 2014 Meeting Agenda
2. TRFMA Working Group May 28, 2014 Meeting Minutes
JA:dmh
AGENDA ITEM #6
Truckee River Flood Management Authority
WORKING GROUP MEETING
Wednesday, August 27, 2014 — 3:00 to 5:00 pm
LOCATION
Truckee River Flood Management Authority (TRFMA) Office
Main Conference Room
9635 Gateway Drive, Suite A, Reno, NV 89521
AGENDA
1.
INTRODUCTIONS
2.
APPROVAL OF MINUTES
Approve Provisional Minutes of the Working Group (WG) Meeting of May 28, 2014.
3.
ANNOUNCEMENTS
4.
U.S. ARMY CORPS OF ENGINEERS’ ACTIVITIES
Jay Aldean, TRFMA Executive Director
Update/discussion on continuing project-related activities by the U.S. Army Corps of Engineers.
5.
DISCUSSION ON PROPOSED TRUCKEE RIVER LIDAR SURVEY
Jay Aldean, TRFMA Executive Director
Discussion on proposed work to perform aerial surveys of the Truckee River to capture LIDAR
(Light Detection and Ranging) imagery of the river channel and banks per the existing September
2012 agreement with HDR Engineering Inc., which would be used to update the Flood Project
hydraulic model and designs.
6.
WORKING GROUP MEMBER REPORT
Discussion on the WG Member Report to develop report content and seek member volunteer(s)
to write and present the report at the next TRFMA Board of Directors meeting (Sept. 12, 2014).
7.
WORKING GROUP MEMBER COMMENTS AND REQUESTS FOR FUTURE AGENDA ITEMS
Truckee River
Flood Management Authority
WORKING GROUP MEETING
Wednesday, May 28, 2014 — 3:00 to 5:00 pm
MEETING MINUTES
Members Present:
Name
Representing
Name
Representing
Dave Hollecker
Trails West
Cynthia Albright
Stantec Consulting
Jean Stone
NDEP
Paul Urban
Self
Scott Smith
Kleinfelder
Pat Martinez
UNR
Marge Frandsen
Hidden Valley HOA
Autumn Bryson
PLPT
Dan Stucky
Atkins
Kelly Rigby
Flick Ranch Project
Burnham Moffat
Community Coalition
TRFMA Staff Present:
Jay Aldean, Ed Evans, Mimi Fujii-Strickler, Danielle Henderson
1. Introductions. A meeting of the Truckee River Flood Management Authority (TRFMA) Working Group
(WG) was held at the TRFMA office located at 9635 Gateway Drive, Suite A, Reno, NV 89521. Attending
members and staff introduced themselves.
2. Approval of Minutes. The minutes of the February 26, 2014 WG meeting were submitted for approval and
the motion passed unanimously.
3. Announcements. No announcements were made.
4. U.S. Army Corps of Engineers’ Activities. Jay Aldean (TRFMA) presented an updated project timeline (on
file), focusing on the portion related to the U.S. Army Corps of Engineers (Corps) process leading up to
project construction. The Water Reform and Resources Development Act (WRRDA) was recently
approved; the Corps is now tasked with determining how to implement WRRDA (including Section 1036).
It will take some time for the Corps to perform a legal review and develop specific procedures for
implementation.
The TRFMA plans to negotiate a Memorandum of Understanding (MOU) with the Corps to facilitate Corps
review of our 100-yr flood protection plan. Mr. Aldean expects that TRFMA will have to pay for this
review. As part of this process, the Corps would revise the 100-yr plan as needed so that it complies with
Corps policies. A supplemental Environmental Impact Statement (EIS) would be prepared, which would
include TRFMA’s 100-yr plan alternative. The supplemental EIS would be released; comments would be
addressed following the standard National Environmental Policy Act (NEPA) process. The Corps would
issue a new Record of Decision (ROD) for the supplemental EIS and would begin negotiating the Project
Partnership Agreement (PPA) with TRFMA for final design and construction. Mr. Aldean estimated the
timetable at 3 ½ years (aggressive) to 4-5 years to accomplish these tasks and begin major project
construction.
Discussion continued and members asked about the status of other ongoing projects (e.g., Virginia Street
Bridge replacement, North Truckee Drain realignment, and the Southeast Connector [SEC] project being
implemented by the Regional Transportation Commission [RTC]). Mr. Aldean responded that TRFMA is
responsible for a variety of ongoing activities and tasks; however these were not shown on the timeline,
which was focused on major processes and milestones that must be completed in order to begin Flood
Project construction.
Members asked if it would be possible to start construction earlier if TRFMA simply went ahead with the
Corps 50-yr plan. Mr. Aldean responded by saying in that case, the local rate-making process would still be
a limiting factor. The rate-making process is lengthy—in part because it involves making changes to the
Nevada Revised Statutes (NRS) in order to facilitate fee collection—therefore it will be some time before
sufficient funds are available for construction.
The discussion ended and the group moved on to the next agenda item.
5. Flood Warning System Update. Ed Evans (TRFMA) narrated a slide presentation (on file) and provided a
brief history of the Flood Warning System currently managed by TRFMA. Data collected from a network of
stream gages maintained in part by TRFMA are used with weather forecast data to model storms and issue
flood warnings to the Regional Emergency Operations Center (REOC) and general public.
Mr. Evans identified the main parts of a standard stream gage and explained how it works. He also
reviewed data from several existing gage stations as well as results from flood forecasting models. TRFMA
depends on data from the U.S. Geological Survey (USGS), the National Weather Service (NWS), and the
National Oceanic and Atmospheric Administration (NOAA) to forecast potential flooding and issue flood
warnings per the local Flood Warning Plan.
Mr. Evans led a live demonstration of the real-time network data available on the web. He and the WG
also discussed potential improvements and upgrades to the Flood Warning System, including new stream
gage stations (e.g., Steamboat Creek at the Narrows, Galena Creek, and Whites Creek) and a TRFMA
website redesign that would link the flood warning data to the website for convenient public viewing.
After some time, the discussion ended and the group moved on to the next agenda item.
6. Amendment to HDR Engineering Contract. Mr. Aldean began by stating that a surplus of approximately
$700,000 remained in the budget of the existing contract with HDR Engineering. The RTC SEC project shed
new light on what may be needed to analyze such projects in the future and evaluate their potential
impacts to the Flood Project. Additionally, the beta version of a new 2-dimensional module of the
Hydrologic Engineering Center’s River Analysis System (HEC-RAS) was recently released for public use.
Mr. Aldean proposed an idea to replace the existing Corps model with a new model using the 2D HEC-RAS
module; which would be easier to set up, run faster, and allow experienced engineering firms to produce
consistent results. Modeling results could be used to determine the economic benefits of the proposed
local 100-yr flood plan (this information is needed to set local rates) as well as streamline the process for
reviewing future developments and assessing potential impacts to the Flood Project. He also noted that
utilizing government software (such as HEC-RAS, developed by the Corps Hydrologic Engineering Center)
was preferable to proprietary software because there is no charge for its use and the software is
maintained/updated by the government. Member Jean Stone (Nevada Division of Environmental
Protection) noted that such modeling is currently being done for the Carson Valley.
Mr. Aldean mentioned that HEC had been approached to do the work, but unfortunately the agency does
not have time. Given the existing contract and budget surplus, HDR might be the next best choice. The
Scope of Work (SOW) could be amended in order to allow HDR to perform the modeling work; sufficient
funds remain in the budget to complete the necessary tasks.
In response to members’ questions, Mr. Aldean stated that TRFMA would be ultimately responsible for
retaining and running the new model. The agency would either hire staff or use a consultant for
development reviews; the Board of Directors would make that decision in the future when funds are
available to complete the work (via the flood fee collection program). TRFMA would require a significant
backlog of work in order to justify an in-house staff position. At least in the short term, the agency would
likely hire a consultant.
A motion was made to recommend the TRFMA Board of Directors use the new 2D HEC-RAS software to
set up a model to analyze Flood Project benefits (100-yr plan) and eventually review potential impacts
from future development projects such as new subdivision developments. The motion passed
unanimously.
7. Working Group Member Report. After some discussion, the group declined to prepare a formal report for
the upcoming June 13, 2014 Board meeting.
8. WG Member Comments and Requests for Future Agenda Items. Danielle Henderson (TRFMA) called for
additional comments and member requests; hearing none and there being no further business, the
meeting was adjourned at approximately 5:00 PM.
Respectfully submitted by,
Danielle Henderson