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MEDIA INFORMATION
Fuji International Speedway
10-12 October 2014
Welcome
Welcome to Round 5 of the 2014 FIA World Endurance Championship, the 6 Hours
of Fuji. Please read the information contained in this document carefully, it is there to
make your trip easier and more enjoyable.
Please respect the local customs and read the FAQ’s contained in this document and
the excellent Fuji Survival Guide prepared by our Japanese colleagues.
Jeff Carter
Media Delegate
Index
Page 3
Getting to Fuji
Page 4
Media Accreditation Centre – Location and opening times
Page 5
Media Centre – location, opening times and facilities
PHOTOGRAPHER / TV CREW BRIEFINGS
Page 6
TV Crews / Press Conferences / Media Car Park
Page 7
Press Conferences
Page 8
Restricted areas
Page 9
Event Timetable
Page 10
Security and Practical Information – PLEASE READ CAREFULLY
Page 14
Contacts
Page | 2
Arrival
Fuji International Speedway
Oyama-cho
Sunto-gun
Shizuoka
410-1308
Japan
T: (81) 550-78 1234
F: (81) 550-78 0205
Circuit length: 2.827 miles/4.549 km
Fuji Speedway is in Shizuoka prefecture, in a town called Oyama and is at the
foot of Mt. Fuji.
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Simple Routes to the Circuit
What is the simplest route from major airports and cities without using a rental car?
Narita Airport
Han e da Airport
Keikyu line
narita express
About
80min.
sh in agawa
About
45min.
JR yamanote line
Sh in ju ku sta.
Asagiri Express
About
60min.
Gote mba sta.
There is more information on travelling to the circuit in the
Fuji Survival Guide FAQ document
Page | 4
Media Accreditation Centre
10/09 Thursday
10/10 Friday
10/11 Saturday
10/12 Sunday
14:00 - 18:00
07:00 - 18:00
08:00 - 17:00
07:00 - 16:00
The location of the Media Accreditation Centre is indicated in the map below
MEDIA ACCREDITATION CENTRE
All passes must be collected and signed for by the person the pass is issued to
during the opening times of the Media Accreditation Centre above.
IF USING A CAR ALL SEASON PASS HOLDERS MUST COLLECT A CAR PASS
FROM THE MEDIA ACCREDITATION CENTRE BEFORE PROCEEDING TO THE
CIRCUIT. WITHOUT THESE YOU WILL NOT GAIN ACCESS TO THE CIRCUIT.
Remember to bring with you:
• A copy of your accreditation acceptance letter
• Proof of identity (Passport, Press card or Drivers Licence)
You will also be required to sign the standard liability waiver.
IF YOU NEED A CAR PASS PLEASE REMEMBER TO ASK FOR ONE WHEN
YOU SIGN ON
Page | 5
Media Centre
MEDIA CENTRE
Opening Times
10/09 Thursday
10/10 Friday
10/11 Saturday
10/12 Sunday
08:00 -18:00
08:00 - 20:00
08:00 - 21:00
07:00 - until everybody leaves
Photographers Tabards
Photo Tabards are available to those who have been allocated one.
A returnable deposit of €20 / 2000 Yen is payable – sorry, no deposit – no
tabard
IMPORTANT - PHOTOGRAPHERS BRIEFINGS
ALL PHOTOGRAPHERS AND TV CREWS MUST ATTEND ONE OF THE
FOLLOWING PHOTO BRIEFINGS BEFORE THEY CAN RECEIVE A TABARD
AND WORKING PASSES.
Thursday 10/09
Friday 10/10
Friday 10/10
Saturday 10/11
Saturday 10/11
Sunday 10/12
15:00
08:30
10:00
08:30
10:45
07:30
IF YOU DON’T ATTEND ONE OF THESE BRIEFINGS YOU WILL NOT RECEIVE
ACCESS TO THE TRACKSIDE OR PITLANE DURING THE WEEKEND.
IMPORTANT - FIRE PROOF OVERALLS & SAFETY HELMETS
FIA 8856-2000 standard fire proof overalls (two layer minimum) are mandatory for
anyone who has been granted a pitlane pass. Three layer overalls to the FIA 88562000 standard and fireproof balaclavas are recommended but are not mandatory.
Helmets are also required by all media accessing the pitlane. The helmet can be like
those used in extreme sports, cycling or motorcycling / race cars.
If you don’t have access to fire proof overalls and a helmet you will NOT be able to
access the pitlane even if you have been given a pitlane pass for the event. It is the
responsibility of the photographer / TV Crew to provide their own overalls, they WILL
NOT be provided by the organisers.
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You may share fire proof overalls between photographers but only one photographer
can have access (the one wearing the overalls).
PITLANE TABARDS - RACE
Pitlane tabards are strictly limited for safety reasons and a maximum of 45 photo and
40 TV tabards will be available during the weekend.
Pitlane tabards are granted either for the weekend (permanent pass holders only) or
for a two hour period during the race to allow more photographers access to the
pitlane. These tabards will be allocated by the FIA Media Delegate prior to the race
weekend and the photographers will be notified by email.
PITLANE TABARDS - FREE PRACTICE & QUALIFYING
Pitlane access is also available during Free Practice and Qualifying. Pitlane access
during these periods is on a first come first served basis but priority will be given to
photographers who haven’t been granted a pitlane tabard during the race. To book a
tabard please see the FIA WEC Media Centre Coordinator Catherine Vatteoni in the
media centre on arrival.
WIFI & Lockers
Internet access: FREE
Lockers are available with a returnable deposit of €10 / 1000 Yen.
TV Crews
All TV crews must receive prior permission to film.
All TV Crews must wear TV photo tabards - with the exception of the person in front
of the camera (presenter/reporter). A deposit of €20 / 2000 Yen is payable per
tabard.
Press Conferences
Press conferences will be held in the Press Conference Room near the Media Centre
Friday 10 October
14:00
Pre Event Conference
Press conference area
Saturday 11 October
14:30
FIA WEC Post Qualifying Press Conference
14:45
Mixed Zone
17:00 – 17:45 Porsche Team/Porsche Team Manthey
17:30 – 18:30 Audi Sport
18:30 – 19:15 Toyota Racing
Press Conference Area
Media Cafe
Media café
Audi Japan Hospitality Suite
Media café
Sunday 12 October
17:15
FIA WEC Post Race Press Conference
Press Conference Area
A list of all team and manufacturer press conferences will be posted on the notice
board in the media centre.
Page | 7
Circuit Media Shuttles
Media shuttles will be available to transport media with trackside access around the
track while the circuit is in use. See Media Centre notice board for timetable and
other information.
Photographer Restricted Areas
[ Red Zone ]
Do not enter or
shoot in the
vicinity of the
Medical Centre.
Page | 8
Event Timetable
This timetable is provisional and is subject to change. A final timetable will be issued
at the event.
Page | 9
PHOTOGRAPHERS BRIEFING
PLEASE READ THIS INFORMATION CAREFULLY
YOU MUST ATTEND ONE OF THE PHOTO BRIEFINGS
1. TABARDS
All Media working trackside or in the pit lane must wear a TABARD with ID number.
Tabards MUST be worn. DO NOT tuck them in your belt.
Tabard Numbers MUST be visible at all times. Photographers must not wear
camera backpacks while taking images or put their own photo vests on top of the
event tabards.
2. RED ZONES
There are restricted areas, these are indicated on the map that will be available in the
media centre and also on page 8 of this document. You are required to check this
map and be aware of these restricted areas. Anyone caught taking photographs
in these areas will be required to report to the FIA Media Delegate to explain
their actions and their track side access passes will be withdrawn.
THIS PHOTOGRAPHER RECEIVED A 12 MONTH BAN FOR TAKING PICTURES
FROM A RED ZONE AT LE MANS – DON’T LET THIS HAPPEN TO YOU!
USE YOUR OWN JUDGEMENT - Even if an area is not classified as a Red Zone,
you must make your own assessment whether it is safe to stand in that area or not.
The Race Director can add a Red Zone at anytime if he deems an area to be unsafe
and a notice will be placed on the notice boards in the media centre.
Page | 10
3. Working Trackside
a. SAFETY BARRIERS
YOU MUST HAVE A BARRIER BETWEEN YOU AND THE TRACK AT ALL TIMES
WHEN THE TRACK IS LIVE.
It is forbidden to lean on, or over, the barriers. You may not cross these barriers,
or place your cameras on these barriers. Do not stand in breaks in the barriers.
You must not stand in front of any debris fence unless authorised to do so.
In both these images the photographers in the green tabards are NOT acting in
accordance with these instructions.
b. Earphones / ear plugs
At the 2011 24 Heures du Mans, during the first Audi crash, a photographer was
seen walking away completely oblivious to what was happening behind them (we are
now aware of the identity of this photographer). You MUST be aware of your
surroundings at all times.
EARPLUGS: If you wear earplugs when working trackside you must ensure
you are aware of your surroundings.
RADIO: If listening to the commentary on a radio, only use one ear piece, not
two.
The use of iPods and MP3 players when working trackside is strictly forbidden.
Page | 11
c. Staying behind the barriers at all times while the track is live.
During the same incident in 2011 at Le Mans several photographers were seen to
have gone onto the gravel trap to take pictures of McNish coming out of the
wreckage of the Audi while the cars were under a safety car. THE TRACK WAS
STILL LIVE! If any photographer is seen doing this during this event they will be
instantly be removed from the circuit and they will be banned from working trackside
at an FIA WEC event for 12 months, including the 2014 24 Heures du Mans.
4. PITLANE
The pit-lane is a place of work, and can be dangerous.
PITLANE PASS: You may only access the pitlane if you have a PITLANE pass
Wear sensible clothing. Shorts, skirts and open-toed shoes are not advisable when
working trackside and are banned when working in the pitlane.
The pitlane is a working area and a dangerous environment. All media MUST be
wearing Fire Proof Overalls and a Helmet during ALL FIA WEC sessions. Helmets
can be any used for extreme sports and a cycle helmet meeting the current
European safety standards is adequate.
FIA 8856-2000 fireproofs are mandatory for access to the pitlane.
Here is the reason why this new rule has been brought into effect.
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FIRE PROOF SUITS AND HELMETS ARE MANDATORY IN THE PITLANE
DURING FIA WEC SESSIONS
WARNING: Anyone seen working in the pitlane wearing inappropriate clothing
will have their pitlane access withdrawn for this and all other FIA WEC events
in 2014.
Remain alert at all times. If someone is waving a pit board in front of you, a car is
almost certainly coming up behind you. Get out of the way! Remember that cars
want to leave as soon as possible after their stops. Be aware of this, and move to the
back of the car rapidly.
CHECKING YOUR PICTURES – If you feel the need to check your pictures on your
camera please step into a garage. DO NOT look at your LCD screen in the
pitlane with your back to the traffic.
NO TRIPODS OF ANY DESCRIPTION ARE PERMITTED IN THE PITLANE.
Monopods are permitted.
5. Working Trackside
Be aware of your surroundings.
Do not use flash head on into the drivers eyes at night. Use of flash from the side or
rear is permitted.
The consumption of alcohol in working areas is strictly forbidden. If you want a drink
there are plenty of outlets in the public areas.
6. PARC FERME
Parc Fermé is out of bounds to the Media – no exceptions.
7. GRID and PODIUM
All photographers with track and pitlane tabards will receive access to the grid and
the podium area. Grid access for photographers will be granted AFTER the pitlane
has closed, not before.
The only photographers allowed on the podium are the host TV cameraman, the
Official photographer of the circuit and the official photographer of the Championship.
8. VIDEO
A photographer’s pass only grants you the right to take still pictures; you cannot take
video images trackside on a DSLR with an HD Video Function without permission.
9. SERVICE ROADS
All services MUST be kept clear at all times, this is an emergency vehicle route. TV
Camera Tripods must not block the service road.
10. MARSHALS
Obey all instructions from the marshals and officials, they are there for your
safety. Any verbal or physical abuse of officials or marshals will not be tolerated.
In case of problems, please do not attempt to solve the situation yourself, but report
them to the FIA Media Delegate or National Press Officer.
Page | 13
Contacts
FIA World Endurance Championship
Jeff Carter
Media Delegate
M:
E:
+44 (0) 7969 157921
[email protected] / [email protected]
Website:
http://wwww.fiawec.com
Media Area:
http://media.fiawec.com
No username or password required
Fuji International Speedway
Naoki Tokuyama
National Press Officer
T:
F:
E:
+81-3-3556-8530
+81-3-3556-8518
[email protected]
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