RESERVE BANK OF INDIA ESTATE CELL C.B.D., BELAPUR NAVI MUMBAI 400 614 Tender No. T-05/2012-2013 ANNUAL SERVICE CONTRACT FOR PROVIDING HOUSEKEEPING SERVICES INCLUDING THE WORK OF CLEANING OF TOILETS, BATHROOMS, ETC AT BELAPUR (KHARGHAR) QUARTERS FOR ONE YEAR PERIOD FROM JULY 1, 2012 TO JUNE 30, 2013 PART I Name of tenderer : _________________________________________________ Address : _________________________________________________ __________________________________________________ __________________________________________________ Landline/Mobile Number : _________________________________________ Last Date for submission: June 11, 2012 before 03.00 P.M. 1 Form of Tender Shri Shekhar Bhatnagar General Manager (Officer-in-Charge), Reserve Bank of India Navi Mumbai 400 614 Dear Sir, ANNUAL SERVICE CONTRACT FOR PROVIDING HOUSEKEEPING SERVICES INCLUDING THE WORK OF CLEANING OF TOILETS, BATHROOMS, ETC AT BELAPUR (KHARGHAR) QUARTERS FOR ONE YEAR FROM JULY 1, 2012 TO JUNE 30, 2013 Having examined the requirements, conditions and schedule of quantities relating to the captioned work and having visited and examined the site of the works and also having acquired the requisite information relating thereto as affecting the tender, I/We hereby offer to take up the service contract for providing housekeeping services including the work of cleaning of toilets, bathrooms, etc at the Bank's Belapur (Kharghar) quarters at the rates mentioned in the attached schedule of quantities and in accordance with the conditions of the tender and conditions of contract attached hereto. 2. Should this tender be accepted, I/we hereby agree to fulfill the terms and provisions of the said conditions of the contract and work as per the rate accepted by the Bank. Date : ______________________ Signature and seal of the contractor/s Place: ______________________ Landline/Mobile No._______________ 2 Tender for “Annual Service Contract for providing housekeeping Services including the work of cleaning of toilets, bathrooms, etc at Belapur ( Kharghar) Quarters " 1. General Instructions 1. Reserve Bank of India, invites tenders from the firms/companies for Housekeeping & Cleaning Services at Bank’s Kharghar Quarters for an initial period of 12 months w.e.f. July 01, 2012 to June 30, 2013 as per laid down contractual obligations. However, the contract can be extended further subject to satisfactory performance of the house keeping services provided and adherence to contractual obligations by the concerned firm/company. 2. The estimated numbers of housekeeping persons to be deployed at Bank’s residential colony will be 11(Eleven). The Bank reserves the right to increase or decrease the number of persons to be deployed before awarding the work or any time during the currency of contract. The Bank also reserves the right to award work to one firm/company or separately. 2 .Scope of Work A) Cleaning of Flats i) Cleaning of fans, lighting fixtures, chandeliers, exhaust fans, geysers. ii) Shifting of household furniture, if needed, and re-arranging the same. iii) Cleaning of walls and ceilings free from cobwebs, dirt, stains, etc iv) Carefully removing nylon mesh (netlon) from the windows/ventilators, washing the same with detergents and fixing at the same place v) Cleaning of windows, window panes, grills, doors, ventilators, name plates (with Brasso), sign boards and letter boxes. vi) Cleaning of kitchen platform and sink, wash basins, tiles, kitchen racks, glass mirrors, water purifiers vii) Removing the cobwebs from wall, ceiling, pelmet and inaccessible spots by broom etc. 3 viii)Thorough sweeping, washing, mopping and scrubbing the floors and wall dado inside the flat after carrying out the above cleaning work. B) Cleaning of toilets/bathrooms Bath rooms and toilets inside all flats to be cleaned by using nylon brush and toilet bowl plunger with approved cleaning materials like detergent, toilet cleaner, and oxalic acid etc. The cleaning includes floor, wall dado, plumbing and sanitary fittings & fixtures, glazed ventilators etc. C) Collection of garbage Collection of garbage from all flats inside the Bank's Kharghar Quarters only on Public/Bank holidays, numbering about 15-20 days in a year The Firm / Contractor has to employ minimum 6 persons on any particular day and required to maintain daily average of 10 persons in a month to carry out the above works. The firm/ contractor should also employ a Supervisor during the period of contract to oversee the above works. 3. Eligibility Criteria The tenderers should satisfy the following conditions and are requested to enclose the following documents in Part I for examining their qualification/suitability. Opening of Part II (Commercial Bid) will be subject to satisfying the prescribed eligibility criteria: I. Copies of Work orders from clients for executing similar works for Central/State Government offices/Public Sector Undertakings/Public Sector Banks during the last five years. II. IT returns certificates of last three consecutive years duly certified by a practicing Chartered Accountant. III. Tenderers should have applicable tax registrations (PAN, TIN, VAT, CST, etc.) supported by documentary evidence. 4 IV. Should have their own office preferably in Navi Mumbai V. Tendering firms/companies should have current account in scheduled banks and should give an undertaking that they are ready to receive the payments through Electronic Clearing Service (ECS). VI. Should have a national presence and market reputation VII. Rates quoted by the agency should be in accordance with the Contract Labour Act 1970 / Minimum Wages Act. Tender having quoted rates below the prescribed rates will be rejected. The rates should be all inclusive. 4. Interested Firms/ Agencies shall submit the tenders in prescribed form in two parts. Part-I tender will contain the tenderers’ covering letter, tenderers’ additional conditions, if any, and be sealed (in duplicate) in one cover, super scribing the name of relevant contract. Part II of the tender will contain no conditions but Bank’s schedule of quantities, drawings, if any, and tenderers’ price bid only and be sealed (in duplicate) in a separate cover, super scribing the name of relevant contract. Both these sealed covers should further be sealed in another envelope and addressed by name to Shri Shekhar Bhatnagar, General Manager (Officer-in-Charge), Reserve Bank of India, Estate Cell, CBD Belapur, Navi Mumbai 400614 and submitted to the Bank on or before 3:00 p.m. June 11, 2012 in the manner enumerated in the tender form. 5. Earnest Money Deposit (EMD) is to be submitted along with tender at this stage. EMD amounting of Rs. 25,000.00 (Rupees Twenty Five Thousand only) and Rs 250.00 towards the cost of Tender documents should be by Demand Draft drawn on a Scheduled Bank in favour of "Reserve Bank of India, CBD Belapur, Navi Mumbai”. The cost of the Tender documents is not refundable at any circumstances. Failure to comply with this condition will render the tender void at the Bank's option. EMD of the successful Tenderer will be retained with the Bank as Security Deposit for due fulfillment of the Contract and refunded on expiry of the same. This will be forfeited for non compliance of the terms & conditions of the contract. The EMD of the other Tenderers will be refunded on award of the contract. This amount will not bear any interest. 5 6. Part-I of the tenders will be opened at 4:00 p.m. on June 11, 2012 in the presence of the tenderers or authorized representative of the tenderers who choose to be present. Part-II of the tender of only those tenderers which meet the requirement of the Bank will be opened on the same date or subsequent date under advice to the tenderers. 7. The tender form must be filled in English or Hindi and all entries must be made by hand and written in ink. If any of the documents is missing or unsigned, the tender may be considered invalid by the Bank in its discretion. 8. Rates should be quoted both in figures and words in columns specified. All erasures and alterations made while filling the tender must be authenticated by initials of the tenderer. Overwriting of figures is not permitted. Failure to comply with either of these conditions will render the tender void at the Bank's option. No advice whatsoever, especially on change in rate specifications after opening of Part II of the tender, will be entertained. 9. Each of the Tender Documents should be signed by the person or persons submitting the tender in token of his/their having acquainted himself/ themselves with the conditions of contract, etc as laid down. Any tender with any of the documents not so signed will be rejected. 10. The tender submitted on behalf of the firm shall be signed by all the partners of the firm or by a partner who has the necessary authority on behalf of the firm to enter into the proposed contract or by a person holding the power of attorney in the case of a company. Otherwise the tender may be rejected by the Bank. 11. The Reserve Bank of India does not bind itself to accept the lowest or any tender and reserves to itself the right to accept or reject any or all the tenders, either in whole or in part, without assigning any reasons for doing so. 12. If awarded, the Contractor shall not assign the contract. He shall not sublet any portion of the contract except with the written consent of the Bank. In case of breach of these conditions, the Bank may serve a notice in writing on the Contractor 6 rescinding the contract. 13. The tenderer must obtain for himself on his own responsibility and at his own expenses all the information which may be necessary for the purpose of making tender and for entering into a contract and must inspect the site of the work, acquaint himself with all local conditions, means of access to the work, nature of the work and all matters appertaining thereto. 14. The contractor should submit the reports on past performance of the tenderer from his clients and bankers along with the part I of the tender. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found not satisfactory, the Bank reserves the right to reject his offer even after opening of Part -I of the tender and his sealed cover containing Part-II of the tender will be returned to him. The Bank is not bound to assign any reason for rejecting the tender. 15. After prima facie scrutiny, if any of the contractors is found not satisfying the required eligibility criteria, the tender submitted by him will not be processed further. 16. Tenders shall remain valid for acceptance by the Bank for a period of three months from the date of opening of the tender, which period may be extended by mutual agreement and the tenderer shall not cancel or withdraw the tender during this period. 17. The tenderer must use only the tender forms issued by the Bank to fill in the rates. Any addition/alteration in the text of the tender form made by the tenderer shall not be valid and shall be treated as null and void. 18. The charges quoted will cover the cost of manpower deployed, material used and any machinery, if any, deployed for efficient rendering of services and shall be payable on monthly basis subject to submission of invoice. The payment thereon will be made after the same is duly certified by the Bank's Officers deployed for the same 7 that the services have been provided satisfactorily and after deducting all statutory dues/taxes, etc. 19. The quoted service charges will be firm and not subject to labour conditions, exchange variations or any other condition whatsoever. The firm/ agency will be bound to the minimum wages to the workforce employed by him / them, therefore rate should be quoted keeping this in mind. Tenders having quoted rates below the minimum wages will be bound to be rejected. 20. The quoted service charges shall also include Service Tax, Insurance charges, Work Contract tax, Sales tax, Excise duty, Octroi and any other tax and duty or other levy whether existing or future, levied by the Central Government or any State or Local Authority if applicable. 21. The successful bidder/contractor shall depute required numbers of houseboys and supervisors to render the housekeeping and cleaning services. The successful bidder/contractor shall commence the work only after furnishing to the Bank the following i. ii. iii. iv. v. Labour License Provident Fund code Number E S I Code Number Registration Number Maintenance Register of workers 22. The successful bidder/contractor shall a. ensure that he/she deploys only adult, trained and competent persons who are physically fit and are not suffering from any chronic or contagious diseases for carrying out the maintenance works. b. be responsible for and arrange to bear costs of such equipments, materials and other paraphernalia as Bank considers necessary for effectively rendering the services required by the Bank c. be responsible and liable for payment of salaries, statutory minimum wages and other legal dues to the persons who are employed by him/her for the purposes for rendering the services required by the 8 Bank under this tender. Written records for having made these payments will be submitted to the Bank, at monthly intervals, for its verification. d. Maintain neatly, completely and legibly registers, records, reports and returns for inspection by various authorities at short notice. e. provide information as required in respect of all his employees employed by him/her to enable the bank monitor compliance of P.F.,ESI, etc f. Ensure that all persons employed by him/her, for the purposes for rendering the services required by the Bank, are insured with Government of India recognized insurance companies, for which no extra payment will be made by the Bank. The contractor shall be responsible for any injury or damages to any persons, animals or any other things. g. ensure that his/her employees, while on the premises of Bank or while carrying out their obligations, observe the standards of cleanliness, decorum, safety, good behavior and general discipline laid down by the Bank or its authorized agents and the Bank shall be the sole judge as to whether or not the contractor and /or his employees have observed the same. h. Personally and exclusively supervise or employ sufficient supervisory personnel, exclusively to supervise the work of his/her employees so as to ensure that the services rendered are carried out to the satisfaction of the Bank. i. Ensure that no employee of the contractor will enter or remain on the Bank's premises beyond the specified time limits unless and absolutely necessary for fulfilling contractors obligations. j. Be liable for any damage caused to the Bank or its premises or any part thereof or to any fixtures or fittings thereof or any property of the Bank and therein by any act, omission, default or negligence of the contractor or his employees or agents. 9 k. Supply identity cards to his/her employees or agents who shall be doing the subject job at the Bank's premises. All the employees and agents should bear the identity card for all the times they are working in Bank's premises. l. Provide distinct uniform's to his/her employees or agents different from the Bank's employees. The uniform should have logo of the contractor's firm/company and shall be kept neat, tidy and in a wearable condition. m. Obtain Police Verification report on character and antecedents of its personnel and other details relating to age , educational qualification, name and permanent address to be provided under this contract along with their passport size photographs before engaging them for duty in Bank’s Premises. Only able bodied, physically fit, well trained, literate, disciplined and honest personnel preferably between the age of 21 and 45 years shall be deployed. 23. The Bank will not provide accommodation to the contractor in the Bank's premises. 24. In the event of termination of the contract for any reason whatsoever, the contractor/or persons employed by him or his agents shall not be entitled for any sum or sums whatsoever from the Bank by way of compensation, damages or otherwise. 25. The contractor shall ensure payment of minimum wages to the workmen employed by him/them shall maintain a register of wages and shall issue a wage slip to every workman employed by him/them and obtain their signature or thumb impression on the wage slips in the presence of the Bank's authorized officer assigned for this work. The register shall be submitted to the Bank after every payment to the workmen. In addition, he/they have to provide essential amenities like drinking water, first aid facility etc. to its employees as per Contract Labour Act 1970. The agency/ contractor has to give undertaking on Non Judicial Stamp Paper of applicable value before the award of the work that he undertakes to actually pay wages to all the labourer of all 10 descriptions to be engaged by him for completion of that particular job/work at the rate which is not less than the one prescribed under minimum wages under CLRA Act and also keep the Principal Employee indemnified against all the actions that may be initiated against the Principal Employer by the Statutory Authorities for his failure to pay such wages and provide the essential amenities. 26 The contractor shall obtain a license as contemplated under Contract Labour Act 1970 or any other law as applicable, failing which he alone would be responsible for actions/ proceedings ensuring thereto. The Bank shall not be held responsible for acts, commissions or omissions of the contractor and shall in no way be made liable to the laborers engaged by the Contractor. 27. The contractor shall indemnify and keep indemnified the Bank against losses and claims, damages or compensation for breach of any provisions of the Payment of Wages Act, 1936, Minimum Wages Act, 1948, Contract Labour (Regulation and Abolition) Act, 1970 or any other labour law/statute in force in this regard. The contractor only shall be responsible for liabilities, if any, in this regard. 28. The contract could be considered for renewal further for one year on same terms and conditions provided the Bank finds the services of the Contractor satisfactory and if Bank desires so. The decision of the Bank in this regard will be final. 29. The successful contractor shall have to execute an Agreement with the Bank in this regard in the enclosed format, in duplicate, on receipt of intimation from the Bank of the acceptance of his/their tenders. 30. Five (5) % of monthly payment will be retained by the Bank for a period of one month and same will be refunded in the following month subject to the performance of the earlier month. 11 31. The Contractor shall not disclose directly or indirectly any information, materials and details of the Bank’s infrastructure / systems/ equipments etc, which may come to the possession or knowledge of the Contractor during the course of discharging its contractual obligations in connection with this agreement, to any third party and shall at all times hold the same in strictest confidence. The Contractor shall treat the details of the contract as private and confidential, except to the extent necessary to carry out the obligations under it or to comply with applicable laws. The Contractor shall not publish, permit to be published, or disclose any particulars of the works in any trade or technical paper or elsewhere without the previous written consent of the Employer. The Contractor shall indemnify the Employer for any loss suffered by the Employer as a result of disclosure of any confidential information. Failure to observe the above shall be treated as breach of contract on the part of the Contractor and the Employer shall be entitled to claim damages and pursue legal remedies. The Contractor shall take all appropriate actions with respect to its employees to ensure that the obligations of non-disclosure of confidential information under this agreement are fully satisfied. The Contractor’s obligations with respect to non- disclosure and confidentiality will survive the expiry or termination of this agreement for whatever reason. 32. The Quantity prescribed in the Bill of quantities is only indicative and shall subject to change at the Bank’s discretion. Payment shall be made based on the actual quantum of work executed. I/We hereby declare that I/We have read and understood all the above instructions/conditions and the same will remain binding upon me/us in case the above mentioned Annual Housekeeping and Cleaning Contract is entrusted to me/us. I/we also note that this letter will form part of the contract document and that the contents of this letter shall be supplemental to the conditions in the tender and not in derogation thereof except to the extent specifically provided herein. Date : ______________________ Place: ______________________ Signature and seal of the contractor/s 12 Articles of Agreement This Agreement made on this ________day of _____________2012 between Reserve Bank of India, having its office at Plot No.3, Sector 10, H H Nirmaladevi Marg, CBD, Belapur, Navi Mumbai 400 614 (hereinafter referred to as the "Bank”) which expression shall unless it is repugnant to the context or meaning thereof deemed to include its affiliates, successors and assigns of the ONE part and M/s ________________________________________________, having its office at __________________________________________________________________ (hereinafter referred to as the "Contractor") which expression shall unless it is repugnant to the context or meaning thereof deemed to include his heirs, representatives, administrators and assigns of the OTHER part. Whereas the contractor is carrying on the business of providing personnel for housekeeping and cleaning services and has adequate experience in such jobs for rendering such services. And whereas the Bank is desirous of availing services of the contractor for the purposes as indicated in its letter No._____________________________________ dated ______________________. And whereas the parties are desirous of recording the terms and conditions under or upon which the said services are to be rendered by the contractor. NOW IT IS HEREBY AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS 1. This agreement will come into effect from July 1, 2012 and will remain in force upto June 30, 2013 or until it is terminated as per the terms herein after contained. 2. The quoted charges of Rs.___________________________________ covering the cost of manpower deployed, material used and any machinery, if any, deployed for efficient rendering of services shall be payable on monthly basis subject to submission of invoice. The payment thereon will be made after the same is duly certified by the Bank's officials to the effect that the services have been provided satisfactorily and after deducting all statutory dues/taxes, etc. 3. The above charges are firm and not subject to labour conditions, exchange variations or any other condition whatsoever. 13 4. The above charges also include Service Tax, Insurance charges and any other tax and duty or other levy, whether existing or levied in future by the Central Government or any State Government or any Local Authority. 5. All requisite cleaning articles and material will be provided by the Bank and no re-imbursement shall be made in that behalf by the Bank under any circumstances. 6. The contractor shall be responsible for providing services on regular basis as per the terms and conditions of the tender. SERVICES TO BE RENDERED BY CONTRACTOR 7. The contractor shall i) ensure that he/she deploys only adult, trained and competent persons who are physically fit and are not suffering from any chronic or contagious diseases for carrying out the maintenance works. ii) be responsible for and arrange to bear costs of such equipments, materials and other paraphernalia as Bank considers necessary for effectively rendering the services required by the Bank iii) be responsible and liable for payment of salaries, statutory minimum wages and other legal dues to the persons who are employed by him/her for the purposes for rendering the services required by the Bank under this tender. Written records for having made these payments will be submitted to the Bank, at monthly intervals, for its verification. iv) maintain neatly, completely and legibly registers, records, reports and returns for inspection by various authorities at short notice. 14 v) provide information as required in respect of all his employees employed by him/her to enable the bank monitor compliance of P.F.,ESI, etc vi) ensure that all persons employed by him/her, for the purposes for rendering the services required by the Bank, are insured with Government of India recognized insurance companies, for which no extra payment will be made by the Bank. The contractor shall be responsible for any injury or damages to any persons, animals or any other things. vii) ensure that his/her employees, while on the premises of Bank or while carrying out their obligations, observe the standards of cleanliness, decorum, safety, good behavior and general discipline laid down by the Bank or its authorized agents and the Bank shall be the sole judge as to whether or not the contractor and /or his employees have observed the same. viii)personally and exclusively supervise or employ sufficient supervisory personnel, exclusively to supervise the work of his/her employees so as to ensure that the services rendered are carried out to the satisfaction of the Bank. ix) ensure that no employee of the contractor will enter or remain on the Bank's premises beyond the specified time limits unless and absolutely necessary for fulfilling contractors obligations. x) be liable for any damage caused to the Bank or its premises or any part thereof or to any fixtures or fittings thereof or any property of the Bank and therein by any act, omission, default or negligence of the contractor or his employees or agents. xi) supply identity cards to his/her employees or agents who shall be doing the subject job at the Bank's premises. All the employees and agents should bear the identity card for all the times they are working in Bank's premises. xii) provide distinct uniform's to his/her employees or agents different from the Bank's employees. The uniform should have logo of the 15 contractor's firm/company and shall be kept neat, tidy and in a wearable condition. xiii)obtain Police Verification report on character and antecedents of its personnel and other details relating to age , educational qualification, name and permanent address to be provided under this contract along with their passport size photographs before engaging them for duty in Bank’s Premises. Only able bodied, physically fit, well trained, literate, disciplined and honest personnel preferably between the age of 21 and 45 years shall be deployed. xiv) disciplined and honest personnel preferably between the age of 21 and 45 years shall be deployed.. TERMINATION OF AGREEMENT 8. Without prejudice to what is contained hereinabove, the Bank shall at its sole and absolute discretion, be entitled to terminate this agreement forthwith by written notice without assigning any reason and without payment of any compensation, if a) in the opinion of the Bank (which shall not be called in question by the contractor and shall be binding on the contractor) the contractor fails or refuses to implement this agreement to the Bank's satisfaction and/or b) the contractor commits a breach of any terms and conditions of this agreement and/or c) the contractor is adjudged an insolvent or a compromise is entered by him with his creditors or if distress or execution or other process is levied upon or receiver is appointed of any part of the assets or property of contractor and/or d) for any reason whatsoever, the contractor becomes disentitled in law to perform his obligations under this agreement and/or e) there is any variation in the ownership/partnership or management of the contractor or his business without the prior approval in writing of the Bank to such variation. 16 9. In the event of termination of this agreement for any reason whatsoever, the contractor/or persons employed by him or his agents shall not be entitled for any sum or sums whatsoever from the Bank by way of compensation, damages or otherwise. ARBITRATION 10. If any dispute, difference or question shall, at any time, arise between the parties as to the construction of this Agreement or concerning anything herein contained or arising out of this Agreement or as to the rights, liabilities and duties of the said parties and binding, the same shall be referred to arbitration under the provisions of Arbitration and Conciliation Act, 1996 or any statutory modification thereof and the decisions of the Arbitrator/Panel of Arbitrators shall be final and binding on both the parties. Further such disputes, difference or questions, if any, shall be deemed to have arisen at Mumbai/Navi Mumbai and only courts in Mumbai/Navi Mumbai shall have jurisdiction to determine the same. STAMP DUTY 11. The contractor shall bear the stamp duty on the original of this agreement, which shall be executed in duplicate, and the Bank shall retain the original and the Contractor shall retain the duplicate. 12. The contractor shall ensure payment of minimum wages to the workmen employed by him/them shall maintain a register of wages and shall issue a wage slip to every workman employed by him/them and obtain their signature or thumb impression on the wage slips in the presence of the Bank's authorized officer assigned for this work. The register shall be submitted to the Bank after every payment to the workmen. In addition, he/they have to provide essential amenities like drinking water, first aid facility etc. to its employees as per Contract Labour Act 1970. The agency/ contractor has to give undertaking on Non Judicial Stamp Paper of applicable value before the award of the work that he undertakes to actually pay wages to all the labourer of all descriptions to be engaged by 17 him for completion of that particular job/work at the rate which not less than the one prescribed under minimum wages under CLRA Act and also keep the Principal Employee indemnified against all the actions that may be initiated against the Principal Employer by the Statutory Authorities for his failure to pay such wages and provide the essential amenities. 13. The contractor shall obtain a license as contemplated under Contract Labour Act 1970 or any other law as applicable, failing which he alone would be responsible for actions/ proceedings ensuring thereto. The Bank shall not held responsible for acts, commissions or omissions of the contractor and shall in no way made liable to the labourers engaged by the Contractor. 14. The contractor shall indemnify and keep indemnified the Bank against all losses and claims, damages or compensation for breach of any provisions of the Payment of Wages Act, 1936, Minimum Wages Act, 1948, Contract Labour (Regulation and Abolition) Act, 1970 or any other labour law/statute in force in this regard. The contractor only shall be responsible for liabilities, if any, in this regard. In witness thereof, the parties hereto have subscribed their respective hands hereto and on a duplicate hereof on the day and year hereinabove first mentioned. 15. The Contractor shall not disclose directly or indirectly any information, materials and details of the Bank’s infrastructure / systems/ equipments etc, which may come to the possession or knowledge of the Contractor during the course of discharging its contractual obligations in connection with this agreement, to any third party and shall at all times hold the same in strictest confidence. The Contractor shall treat the details of the contract as private and confidential, except to the extent necessary to carry out the obligations under it or to comply with applicable laws. The Contractor shall not publish, permit to be published, or disclose any particulars of the works in any trade or technical paper or elsewhere without the previous written consent of the Employer. The Contractor shall indemnify the Employer for any loss suffered by the Employer as a result of disclosure of any confidential information. Failure to observe the above shall be treated as breach of contract on the part of the Contractor and the Employer shall be entitled to claim damages and pursue legal remedies. 18 The Contractor shall take all appropriate actions with respect to its employees to ensure that the obligations of non-disclosure of confidential information under this agreement are fully satisfied. The Contractor’s obligations with respect to non-disclosure and confidentiality will survive the expiry or termination of this agreement for whatever reason Signed and delivered Shri _______________________ (Contractor) (sign and seal of the company) Witnesses 1. 2. Signed and delivered for and on behalf of Reserve Bank of India by Shri ____________________________ its duly authorized officer in the presence of (sign and seal of the Bank) 1. 2. 19 RESERVE BANK OF INDIA ESTATE CELL C.B.D., BELAPUR NAVI MUMBAI 400 614 Tender No. T-05/2012-2013 ANNUAL SERVICE CONTRACT FOR PROVIDING HOUSEKEEPING SERVICES INCLUDING THE WORK OF CLEANING OF TOILETS, BATHROOMS, ETC AT BELAPUR (KHARGHAR) QUARTERS FOR ONE YEAR PERIOD FROM JULY 1, 2012 TO JUNE 30, 2013 PART II Name of tenderer : _________________________________________________ Address : _________________________________________________ __________________________________________________ __________________________________________________ Landline/Mobile Number : ____________________________ Last Date for submission : June 11,2012 before 03.00 p.m. 1 Bill of quantity (BOQ) Housekeeping Services including the work of cleaning of toilets, bathrooms, etc at the Bank's quarters at Kharghar, Navi Mumbai The scope of work will be as under: Quarterly Cleaning of Flats • • • • • • • • Cleaning of fans, lighting fixtures, chandeliers, exhaust fans, geysers. Shifting of household furniture, if needed, and re-arranging the same. Cleaning of walls and ceilings free from cobwebs, dirt, stains, etc Carefully removing nylon mesh (netlon) from the windows/ventilators, washing the same with detergents and fixing at the same place Cleaning of windows, window panes, grills, doors, ventilators, name plates (with Brasso), sign boards and letter boxes. Cleaning of kitchen platform and sink, wash basins, tiles, kitchen racks, glass mirrors, water purifiers Removing the cobwebs from wall, ceiling, pelmet and inaccessible spots by broom etc. Thorough sweeping, washing, mopping and scrubbing the floors and wall dado inside the flat after carrying out the above cleaning work. Weekly Cleaning of toilets/bathrooms Bath rooms and toilets inside all flats to be cleaned by using nylon brush and toilet bowl plunger with approved cleaning materials like detergent, toilet cleaner, and oxalic acid etc. The cleaning includes floor, wall dado, plumbing and sanitary fittings & fixtures, glazed ventilators etc. Collection of garbage Collection of garbage from all flats inside the Bank's Kharghar Quarters only on Public/Bank holidays, numbering about 15-20 days in a year. 2 Housekeeping Services including the work of cleaning of toilets, Bathrooms, etc at the Bank's quarters at Kharghar, Navi Mumbai Bill of Quantities Sr. No Description of work 1 A) Periodical cleaning of flats Type Area (sq.ft.) No of flats 'C' 880 24 } 'D' 355 16 } 'E' 770 37 } Twin Flats 1540 40 } (B) 'F' 117 flats 770 Unit Rate per Unit Amount (in Rupees) Once in three Each months 19 } 460 48 } Once in six Each 67 flats months Bathroom & Toilet Cleaning 224 nos. 3 Periodi cty Periodical cleaning of flats 'E' (Class III&IV) 2 Qty Garbage collection Job Once a week Each About Lum 15-20 p days in sum a year TOTAL Date : ______________________ Signature and seal of the contractor/s Place : _____________________ 3