Notice Inviting e-Tender No. KMC/C,ICMP(S)/11/A143/2014-2015 Tender Reference No : KMC/C,ICMP(S)/11/A143/2014-2015 Controller, Inventory Control & Material Planning, Supply Department, Kolkata Municipal Corporation, invites e-tender for supply & delivery of LIQUID POLY ALUMINIUM CHLORIDE (PAC) (FOOD GRADE – HIGH BASICITY), LIQUID FORM AS PER IS: 15573-2005 INCORPORATING AMENDMENT NO.1 OF JULY 2007 BY BIS from proven and reputed manufacturers/authorized agent having valid BIS License as detailed in the table below. (Submission of online bid) Detail of Supply: Tender No Srl No 1 A143 Tender Name Earnest Money Estimated Amount (Rs.) Price of Tender (Rs.) TENDER FOR LIQUID POLY ALUMINIUM CHLORIDE (PAC) (FOOD GRADE – HIGH BASICITY), LIQUID FORM AS PER IS: 155732005 INCORPORATING AMENDMENT NO.1 OF JULY 2007 BY BIS 2,23,500/- 1,11,73,620/- 4000/- 1) In the event of e-filing, intending bidder may download the tender documents from the website http://etender.wb.nic.in directly with the help of Digital Signature Certificate. Necessary cost of tender documents (tender fees) and Earnest Money may be remitted through Demand Draft / Pay Order issued from any nationalized bank in favour of the “Kolkata Municipal Corporation” payable at Kolkata and also to be documented through e-filling. The original Demand Draft / Pay Order against tender fees, Earnest Money Deposit (EMD) should be submitted physically to the Office of The Deputy Municipal Commissioner ( Supply) , 149 A.J.C Bose Road ,Kolkata -700014 . 2) Both Technical Bid and Financial Bid are to be uploaded concurrently duly digitally signed in the website https//etender.wb.nic.in 3) Tender documents may be downloaded from website and submission of Technical Bid and Financial Bid will be done as per Time Schedule stated. 4) The FINANCIAL OFFER of the prospective tenderer will be considered only if the TECHNICAL DOCUMENTS of the tenderer is found qualified by the ‘Tender Inviting Authority’. The decision of the ‘Tender Inviting Authority’ will be final and absolute in this respect. The list of Qualified Bidders will be displayed in the website. 5) Eligibility criteria for participation in the tender All intending tenderers should qualify eligibility criteria for the purpose of LIQUID POLY ALUMINIUM CHLORIDE (PAC). If any of the participating tenderer fails to qualify in any of the terms & conditions mentioned below, the particular tender will be declared informal/non-responsive. i) ii) iii) 6) Manufactures should produce valid BIS certification of manufacturers as on the date of NIT for LIQUID POLY ALUMINIUM CHLORIDE (PAC) (FOOD GRADE – HIGH BASICITY), LIQUID FORM AS PER IS: 15573-2005 INCORPORATING AMENDMENT NO. 1 OF JULY 2007 BY BIS . Certificate to ensure that the LIQUID POLY ALUMINIUM CHLORIDE (PAC) (FOOD GRADE – HIGH BASICITY), LIQUID FORM AS PER IS: 15573-2005 INCORPORATING AMENDMENT NO. 1 OF JULY 2007 BY BIS manufacturing capacity of the factory is sufficient to cater to the tendered requirement. Suppliers should have supplied at least 25% of the estimated tender value of LIQUID POLY ALUMINIUM CHLORIDE (PAC) in any three of the last 5(five) financial years in any Government/ govt. undertaking (Govt)/Municipality/local body) for drinking water purpose. In support of the credential they will have to submit copies of purchase order, documents of acceptance of material like IR or equivalent and certified copy of payment advice /bill no. considered. The eligibility of a bidder will be ascertained on the basis of the document(s) in support of the eligibility criteria as mentioned in Clause 5 above. If any document submitted by a bidder is either manufactured or false, in such cases the eligibility of the bidder / tenderer will be rejected at any stage without any prejudice 1 and the EMD deposited will be forfeited and the bidders may be debarred from participating in any tender by Kolkata Municipal Corporation for any period as may be specified in the ban order. 7) A declaration in the form of an affidavit on stamp paper of Rs. 10/-, duly attested by a Notary should be submitted as per format given in the Proforma I, stating that the applicant is not debarred / de-listed /blacklisted by any Govt. / Government undertaking / Municipal Corporation in respective pipe supply Tender at the time of submission of bid. Only such black listing, which has been ordered by an officer, not below the rank of an Executive Engineer will be relevant to this context. 8) In case the bidder suffers from any blacklisting/ debarment by any Govt. / undertaking (Govt.) / Municipal Corporation in respective pipe supply tender at the time of submission of bid, he will not be eligible to participate in the tender 9) 10) Payment will be made on credit basis. Suppliers will have to unload materials inside IGWTP/GRWW at their own responsibility. 11) The maximum weight of each consignment should be restricted within 20 MT (excluding the weight of the vehicle). 12) Each consignment must be accompanied by four copies of challan. should produce valid 13) Manufactures (Tenderers) Certificate/Partnership deed. 14) Trade license will be mandatory for those whose manufacturing unit is located within the jurisdiction of KMC. 15) Each consignment will be tested by the authorized laboratory at IGWTP/ GRWW. Only approved materials will be accepted. In case of failure in testing on more than three occasions, the purchase order may be cancelled and the vendor may be debarred from participating in subsequent tenders. The consignment must reach IGWTP/GRWW by 12.00 noon on weekdays and by 11.00 A.M on Saturdays to avoid unnecessary detention. 16) Materials (LIQUID POLY ALUMINIUM CHLORIDE (PAC) (FOOD GRADE – HIGH BASICITY), LIQUID FORM AS PER IS: 15573-2005 INCORPORATING AMENDMENT NO. 1 OF JULY 2007 BY BIS) conforming to BIS specification as per I.S code no- IS: 15573-2005 incorporating amendment no.1 of July 2007 will only be accepted. 17) Suppliers must submit Toxicological Test Certificate from any laboratory authorized by The Government of India in accordance with I.S -15573-2005 along with their tender for LIQUID POLY ALUMINIUM CHLORIDE (PAC). 18) Previous supply performance in KMC vis-à-vis purchase order will be considered as an essential criterion for qualification in the technical bid. 19) The samples will be drawn in presence of an authorized representative of the supplier. 20) Total price should indicate the breakup of statutory payments (like Excise Duty, Sales Tax, VAT or any other Govt. taxes) either in percentage or lump sum on the quoted price. Escalation of Price on any ground and consequent cost over run shall not be entertained under any circumstances. Rates should be quoted accordingly. 21) The suppliers/contractors while submitting bills will also furnish the following certificate on the bill itself: Certified that the excise duty charged on this bill is not more than what payable under the provision of the relevant act or the rules made there under. In case of exemption or refund from the excise authority in respect of the stores by this bill is available, same will be passed on the Kolkata Municipal Corporation otherwise Kolkata Municipal Corporation will have the liberty to adjust the same from the suppliers/contractors bill, present or future or from the security money. Applicant shall furnish an unconditional undertaking towards acceptance of excise duty refund unless otherwise specified by any Govt. rule. 22) When ever the contracts are rescinded the security deposits shall be forfeited. 23) Earnest Money: The amount of Earnest Money as per the appropriate clause in the shape of Bank Draft / Pay Order of any nationalized bank drawn in favour of the “Kolkata Municipal Corporation” payable at Kolkata On finalization of tender offer EMD of successful tenders will be converted to security deposit and 2 PAN no. cost and at their own VAT/Sales Tax/P.T. clearance EMD of unsuccessful tenders will be refunded on receipt of application from tenderers as per KMC standard practice. All NSIC/SSI registered units are exempted from payment of EMD irrespective of their monetary limit. 24) Successful bidder has to submit performance security Bank Guarantee of 10% of the ordered value as per format given in the Proforma II and it will be returned after successful completion of the supply. The performance security Bank Guarantee has to be submitted as and when asked for. If not submitted within the stipulated time period the bid will not be considered. 25) Offer shall remain valid for a period of 180 days from the date of opening of tender for acceptance. Once accepted the offer should remain valid for full financial year or 365 days from the date of opening of tender which ever is later. If the bidder withdraws the bid during the validity period of bid, the earnest money as deposited will be forfeited forthwith without assigning any reason thereof. 26) Supply must be completed within the delivery period mentioned in the purchase order failing which order may be cancelled and no claim will be entertained. Failing to deliver the item within the stipulated time frame, department may take appropriate action according to its own even black listing the company. 27) If any material is found defective after supply, the same is to be replaced free of cost. 28) There shall be no provision of arbitration. 29) Date and Time Schedule: Sl. No. Particulars 1 Date of uploading of N.I.T. & other Documents(online) 2 Documents download/sell start date (Online) Documents download/sell end date (Online) 3 4 5 6 7 8 9 Bid submission start date (On line) Date of submission of original copies for the cost of Tender Documents and Earnest Money Deposit (Off line) to the Office of The Deputy Municipal Commissioner(Supply) 149, A.J.C Bose Road , Kolkata -700014 Bid Submission closing (On line) Bid opening date for Technical Proposals (Online) Date of uploading list for Technically Qualified Bidder(online) Date for opening of Financial Proposal (Online) Date & Time 4.7.2014 4.7.2014 AT 2PM 26.07.2014 AT 12NOON 4.7.2014 AT 2.30PM 26.07.2014 26.07.2014 AT 12.45PM 28.07.2014 AT 12.45PM 31.07.2014 31.07.2014 M 30) The intending Bidders should clearly understand that whatever may be the outcome of the present invitation of bids, no cost of bidding shall be reimbursable by the Department. The Deputy Municipal Commissioner (Supply), KMC reserves the right to accept or reject any offer without assigning any reason whatsoever and is not liable for any cost that might have been incurred by any tenderer at the stage of bidding. 31) Prospective applicants are advised to note carefully the minimum qualification criteria as mentioned in ‘Instructions to Bidders’ stated herein before tendering the bids. 32) Conditional / Incomplete tender will not be accepted under any circumstances. 33) The intending tenderers are required to quote the rate online. 34) The Controller, Inventory Control & Material Planning, Supply Department, Kolkata Municipal Corporation, reserves the right to cancel the N.I.T. due to unavoidable circumstances and no claim in this respect will be entertained. 35) Kolkata Municipal Corporation reserves the right to increase/decrease the quantity mentioned in the Notice Inviting Tender at the time of final procurement which shall be binding on the suppliers/contractors. 36) No Form C or road permit will be issued. 37) As per notification of Finance Dept (10500-F dated 19.11.2004), the state based manufacturers of medium & large scale industries will be given 10% price preference over large & medium units & SSI units of other states. However the price preference is allowed only for the purpose of selection, but once a unit is selected on the basis of such preference it has to agree to execute the work or make supplies at the lowest valid price bid failing which order will be placed with the organization / firms offering the lowest valid price. The term “State – Based unit” means and includes the unit whose major manufacturing (if it has got more than one unit) is situated within the state.” 3 38) 39) 40) If the dates fall on holidays or on days of bandh or natural calamity, the dates will defer to the next working days. KMC reserves the right to award the contract, in part or full, or to cancel the contract without assigning any reason thereof. KMC also reserves the right to split the quantity among more than one tenderer. However the general guidelines will be as follows : i) Lowest rate quoted by the Tenderer. ii) Maximum quantity of the tendered material(s) supplied by the tenderer in a single year, in last 5(five) years. iii) Performance of the tenderer in KMC for the last 5(five) years (if any) Order may be issued in phases throughout this validity period of the Tender. Controller, Inventory Control & Material Planning (Supply Department), Kolkata Municipal Corporation 4 INSTRUCTION TO BIDDERS General guidance for e-Tendering: Instructions / Guidelines for electronic submission of the tenders have been annexed for assisting the Tenderers to participate in e-Tendering. A. B. C. D. Registration of Tenderer: Any Tenderer willing to take part in the process of e-Tendering will have to be enrolled & registered with the Government e-Procurement System, through logging on to https://etender.wb.nic.in ,the participant is to click on the link for e-Tendering site as given on the web portal. Digital Signature Certificate (DSC): Each tenderer is required to obtain a Class-II or Class-III Digital Signature Certificate (DSC) for submission of tenders from the approved service provider of the National Informatics Centre (NIC) on payment of requisite amount. Details are available at the Web Site stated in Clause A. above. DSC is given as a USB e-Token. After the receipt of the digital signature, if the vendor feels for any assistance they can contact IT Department of KMC or Manager / system (Supply Dept.) Mr.Sambuddha Banerjee (9433532141) for assistance. The tenderer can search & download N.I.T. & Tender Document(s) electronically from computer once he logs on to the website mentioned in Clause A. using the Digital Signature Certificate. This is the only mode of collection of Tender Documents. Submission of Tenders: Tenders are to be submitted through online to the website in two folders at a time for each work, one in Technical Proposal & the other is Financial Proposal before the prescribed date &time using the Digital Signature Certificate (DSC). The documents are to be uploaded virus scanned copy duly Digitally Signed. The documents will get encrypted (transformed into non readable formats). Technical Proposal: The Technical proposal should contain scanned copies of the following in two covers (folders). (A). Statutory Cover/Technical Cover Containing the following documents: 1) Prequalification Document i)Prequalification Application. ii)Demand Draft / Bankers Cheque towards cost of tender documents as prescribed in the N.I.T. against each of the serial of work in favour of “Kolkata Municipal Corporation” concerned with the work. 2) iii)Demand Draft / Bankers Cheque towards EMD (Earnest Money Deposit) as prescribed in the N.I.T. against each of the serial of work in favour of “Kolkata Municipal Corporation” concerned with the work. Tender Form & N.I.T. (download properly and upload the same Digitally Signed). The rate will be quoted in the B.O.Q. Quoted rate will be encrypted in the B.O.Q. under Financial Bid. In case quoting any rate in Tender Form, the tenderer is liable to be summarily rejected. 3) (B). Additional Terms & Condition. Non-statutory Cover/My Space Containing the following documents: THE NON-STATUTORY/TECHNICAL DOCUMENTS SHOULD BE ARRANGED IN THE FOLLOWING MANNER Click the check boxes beside the necessary documents in the My Document list and then click the tab “Submit Non Statutory Documents’ to send the selected documents to Non-Statutory folder. Next Click the tab “Click to Encrypt and upload” and then click the “Technical” Folder to upload the Technical Documents. 5 Sl. No. Category Name Sub-Category Description A. Certificate(s) Certificate(s) B. Company Detail(s) Company Detail C. Credentials Credentials D. Financial Info Work in hand E. Additional Information Detail(s) 1.Vat Registration Certificate /CST & Statement of Accounts 2.PAN Card 3.Professionl Tax challan ( Valid) 1.Proprietorship Firm (Trade License) 2.Partnership Firm (Partnership Deed, Trade License, Power of Attorney) 3.Ltd. Company(Incorporation Certificate, Trade License, Power of Attorney) 4.Valid Trade License 5.Any other documents highlighting company details Certificate for credential for items (i),(ii),(iii) of clause no -5( Eligibility Criteria) of the NIT I. II. Audited Balance Sheet for last three years. Income Tax return for last three years. A declaration as mentioned in clause no -5( Eligibility Criteria) 7,21 &24 of the NIT Opening & evaluation of tender:. 1. Opening of Technical Proposal: I. Technical proposals will be opened by the Deputy Municipal Commissioner (Supply), Kolkata Municipal Corporation, and his authorized representative electronically from the website using their Digital Signature Certificate (DSC). II. III. Cover (folder) for Statutory Documents will be opened first and if found in order, cover (folder) for Non-Statutory Documents will be opened. If there is any deficiency in the Statutory Documents the tender will summarily be rejected. IV. Decrypted (transformed into readable formats) documents of the non-statutory cover with seal and signature of the bidder. Will be downloaded & handed over to the Tender Evaluation Committee. V. 2. Intending tenderers may remain present if they so desire. Summary list of technically qualified tenderers will be uploaded online. VI. Pursuant to scrutiny & decision of the Tender Evaluation Committee the summary list of eligible tenderers & the serial number of work for which their proposal will be considered will be uploaded in the web Portals. VII. During evaluation the committee may summon of the tenderers & seek Clarification/ information or additional documents or original hard copy of any of the documents with seal and authorization of the Tenderers already submitted & if these are not produced within the stipulated time frame, their proposals will be liable for rejection and the EMD will be forfeited. VIII. Participants will have to submit a signed copy of this tender specification along with company seal as a testimony to their acceptance of the terms and conditions. Financial Proposal. I. The financial proposal should contain the following documents in one cover (folder) i.e. Bill of Quantities (BOQ). The tenderer is to quote the rate online through computer in the space marked for quoting rate in the BOQ. II. Only downloaded copies of the above documents are to be uploaded virus scanned & Digitally Signed by the bidder. Financial capacity of a bidder will be judged on the basis of information furnished 6 3. a. Penalty for suppression / distortion of facts: If any tenderer fails to produce the original hard copies of the documents like Completion Certificates and any other documents on demand of the Tender Evaluation Committee within a specified time frame or if any deviation is detected in the hard copies from the uploaded soft copies, it may be treated as submission of false documents by the tenderer and action may be referred to the appropriate authority for prosecution as per relevant IT Act. Rejection of Bid: KMC reserves the right to accept or reject any Bid and to cancel the Bidding processes and reject all Bids at any time prior to the award of Contract without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the ground for KMC’s (Tender Accepting Authority) action. b. Award of Contract: The Bidder who’s Bid has been accepted will be notified by the Tender Inviting & Accepting Authority through acceptance letter / Letter of Acceptance. Controller, Inventory Control & Material Planning (Supply Department) Kolkata Municipal Corporation. 7 PRE-QUALIFICATION APPLICATION To The Deputy Municipal Commissioner ( Supply), Kolkata Municipal Corporation, 149, A.J.C. Bose Road, Kolkata – 700014. Ref : Tender for (Name of work) e-N.I.T. No.: ……………………… (Sl. No. ) of the Deputy Municipal Commissioner (Supply), Kolkata Municipal Corporation. Dear Sir, Having examined the Statutory, Non-statutory & N.I.T. documents, I /we hereby submit all the necessary information and relevant documents for evaluation. The application is made by me / us on behalf of in the capacity duly authorized to submit the order. The necessary evidence admissible by law in respect of authority assigned to us on behalf of the group of firms for Application and for completion of the contract documents is attached herewith. We are interested in bidding for the work(s) given in Enclosure to this letter. We understand that: 1) Tender Inviting & Accepting Authority can amend the scope & value of the contract bid under this project. 2) Tender Inviting & Accepting Authority reserves the right to reject any application without assigning any reason. Enclosure(s): e-Filling:1) Statutory Documents. 2) Non Statutory Documents. Date: Signature of applicant including title and capacity in which application is made. 8 Proforma I DECLARATION BY THE TENDERER (Affidavit on Non Judicial Stamp Paper of Rs.10/- duly attested by Notary) This is to certify that We, M/s. __________________________, in submission of this Offer confirm that:" • We are not debarred / de-listed /blacklisted by any Govt. / Government undertaking / Municipal Corporation in respective item supply Tender at the time of submission of this bid. • We have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements; • We have submitted all the supporting documents and furnished the relevant details as per NIT. • The information and documents submitted with the tender by us are correct and we are fully responsible for the correctness of the information and documents submitted by us. • We understand that in case any statement/information/document furnished by us is found to be incorrect or false, our EMD in full will be forfeited and Business dealings with us banned. SEAL AND SIGNATURE & NAME OF THE BIDDER 9 Form of Performance Security Bank Guarantee Bond In consideration of the Kolkata Municipal Corporation having considered the Tender of M/S ………………………………………………… (hereinafter called the ‘Vendor’) for the TENDER FOR LIQUID POLY ALUMINIUM CHLORIDE (PAC) (FOOD GRADE – HIGH BASICITY), LIQUID FORM AS PER IS: 15573-2005 INCORPORATING AMENDMENT NO.1 OF JULY 2007 BY BIS the vendor having agreed to production of a irrecoverable bank guarantee for Rs.……………………………………………(Rs…………………………………………………………………… ………………………. only) as a security /Guarantee for compliance of his obligation in accordance with the terms and condition of the above Tender. 1. We ……………………………………………………………………………… (hereinafter referred to as ‘The Bank’, indicate the name of the bank) hereby undertake to pay the KMC an amount not exceeding Rs…………………………………………..…………………………………………………only) on demand by the KMC. 2. We …………………………………………………….. do hereby undertake to pay the (Indicate Name of the bank) amounts payable under this guarantee without any demur, merely on a demand from the KMC by stating that the amount claimed is required to meet the recoveries due or likely to be due from the said Vendor(s). Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this guarantee. However, liability under this guarantee shall be restricted to an amount not exceeding Rs………………………………………………………………….. (Rs…………………………………………………………………………….. …………….only). 3. We, the said Bank further under take to pay to the KMC any money so demanded not withstanding any dispute or disputes raised by the Vendor(s) in any suit or proceeding pending before any court or Tribunal relating to our liabilities under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the Vendor (s) shall have no claim against us for making such payments. 4. We …………………………………………………………. (Indicate the name of the Bank) further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all dues of the KMC under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or till Engineer in charge on behalf of the KMC certified that the terms and conditions of the said agreement have been fully and properly carried out by the said vendor(s) accordingly discharge the guarantee. 5. We …………………………………………….. (Indicate the name of the Bank) further agree with the KMC that the KMC shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance by the said vendor(s) from time to time or to postpone for any time or from time to time any of the power exercisable by the KMC against the said vendor(s) and to forbear of enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said vendor(s) or for any forbearance, act of omission on the part of the KMC or any indulgence by the KMC to the said vendor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for the provision have effect of so relieving us. 6. This guarantee will not be discharged due to the change in the constitution of the bank or the vendor(s). 7. This guarantee neither be cancelled nor revoked by the bank without the written authorization of beneficiary, the KMC. For this purpose the beneficiary would inform the bank of their authorized signatories together with the specimen signature. 8. This guarantee shall be valid upto………………………………………….. unless extended on demand by the KMC. Not withstanding anything mentioned above, our liability against this guarantee is restricted to Rs. ……………………………………………… (Rs…………………………………………………………………………… only) and unless a claim in writing is lodged with us within six months of the date of expiry or the extended date of expiry of this guarantee, all our liabilities under this guarantee shall stand discharged. Dated the……..…day of ………………………….. for …………………………………………… (indicate the name of the bank). Note : To be put in sealed cover by Bank and addressed to the Deputy Municipal Commissioner ( Supply), Kolkata Municipal Corporation. Signature Not Verified 10 Digitally signed by SANYAL RIHAN Date: 2014.07.04 16:27:09 IST Location: West Bengal