P4 Request for Quotation(RFQ) Afghanistan University Support & Workforce Development Program Issue Date: October 18, 2014 - Tuesday Close Date: October 21, 2014 – 04:00 PM (Local Time) - Tuesday RFQ # 000496 To: Vendors Background: Afghanistan University Support and Workforce Development Program (USWDP), implemented by FHI 360, are designed to help Afghanistan’s higher education professionals effectively manage the growth of Tertiary education while improving academic quality. Building on the successes of the Afghanistan Higher Education Project and other initiatives, the USWDP project will improve the management capacity of the Ministry of Higher Education (MoHE) and up to 10 public universities to ensure quality education and employment for a larger number of Afghan men and women. It will also assist in developing learning environments that foster well qualified and professional faculty members, highly capable and motivated students, diverse and market-oriented academic programs, sustainable public-private collaboration, international university partnerships, and other innovations that move Afghanistan toward the higher education system it deserves. S# 1 2 3 4 5 6 7 8 Description of items or Services Unit Quantity Coffee Mate (Size 400) gram Bottle 1 Coffee (Size 200) gram Bottle 1 Tea black (100 Bags Per Box) Box 1 Tea Green (100 Bags Per Box) Box 1 Sugar (Kg) Kg 1 Meter 1 Pack 1 Kg 1 Strainer or Cloths for Cleaning(Meter) Toilet paper (10 Roll Per Pack) Plastic Bag for Garbage (25 Bags Per Kg, Size 33" Fixed Unit price for 6 month Page 1 of 5 P4 x 38") inch 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Plastic Bags for Garbage (Small Size 100 Bags Per Kg, Size 15" x 18") inch Kg 1 Cloth Washing Plastic Glove (Normal Size) Each 1 Tissue Paper Each 1 Kitchen roll Each 1 Air Freshener (Bottle) Roll 1 Sponge (for Dishes Washing) Each Packet Contain (3 Pcs) Each Toilet Cleaner liquid Duck (Size 1000) ml Pack 1 Kg 1 Soap for Hand Washing Each 1 Bleach for White Cloths (Size 500) ml Each 1 Powder for cleaning the Toilets (Size 400 gram per Bottle)(Max) Bottle Mop for cleaning the floors Each 1 Disposable Plastic glass for water drinking Each 1 Sodium hypochlorite Solution (Clorin) Each 1 Antiseptic Solution (Size 500mm,Dettol) Bottle 1 Brush for cleaning the floors Each 1 Wiper medium size Each 1 Dish washing Liquid (Size 600) ml Bottle 1 Hand Washing Liquid (Size 354) ml Bottle 1 Windex for Cleaning Glasses (Size 500) ml Bottle 1 Acid for toilet Bottle 1 Kg 1 Powder for washing cloths (Large Size 1 Kg) Raisin 1 1 Page 2 of 5 P4 31 32 33 34 35 36 37 38 39 40 41 42 Almond Kg 1 Check peas Kg 1 Pistachios Kg 1 Candy Kg 1 Kitchen Glove Each 1 Softener liquid (Size 400) ml Bottle 1 Mask (70 Pcs in Box) Box 1 Trash bins Size 60 or 70cm Each 1 Trash bins Size 40 or 30cm Each 1 Toile brush Each 1 Dry-mop, dust-mop Each 1 Kg 1 Walnuts Important Notes        Please Submit sealed quotation and write down in back of your envelop RFQ Number Given Quotation price will be fixed unit cost for six month The quality of all above listed consumables should be best quality Please mentioned in quotation the brand name and quality of offered consumables The vendor will be delivering requested consumable as per order of USWDP office twice a month Quotation must be in local currency Quotation must be submitted no later than 04:00 pm, Tuesday October 21, 2014 Page 3 of 5 P4 Tax Withholding Tax on Subcontractor: Government withholding Tax, Pursuant to Article 72 in the Afghanistan Tax law effective March 21, 2009, USWDP/FHI360 is required withhold “contractor” taxes from the gross amount payable to all Afghan forprofit subcontractor/vendors with aggregate amount of 500,000 AFN or greater and transfer this to the Ministry of Finance. In accordance with this requirement, USWDP/FHI360 shall withhold 2% tax from all gross invoices from subcontractors/vendors under this Agreement with active AISA or Ministry of Commerce License. For subcontractors /vendors without active AISA or Ministry of Commerce license, USWDP/FHI360 shall withhold seven percent 7% “contractor” tax per current Afghanistan Tax law . Disclaimers and Protection Clauses  may cancel solicitation and not award  may reject any or all responses received  Insurance of solicitation does not constitute award commitment by  reserves the right to disqualify any offer based on offeror failure to follow solicitation instructions  will not compensate offerors for responses to solicitation  reserves the right to issue award based on initial evaluation of offers without further discussion  may choose to award only part of the activities in the solicitation, or issue multiple awards based on the solicitation activities  reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition  will be contacting offerors to confirm contact person, address and that bid was submitted from solicitation Certification of Independent Price Determination (a) The offeror certifies that-(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror, including but not limited to subsidiaries or other entities in which offeror has any ownership or other interests, or any competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the methods or factors used to calculate the prices offered; (2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror, including but not limited to subsidiaries or other entities in which offeror has any ownership or other interests, or any competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated or competitive solicitation) unless otherwise required by law; and (3) No attempt has been made or will be made by the offeror to induce any other concern or individual to submit or not to submit an offer for the purpose of restricting competition or influencing the competitive environment. (b) Each signature on the offer is considered to be a certification by the signatory that the signatory-(1) Is the person in the offeror's organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to subparagraphs (a)(1) through (a)(3) above; or (2) (i) Has been authorized, in writing, to act as agent for the principals of the offeror in certifying that those principals have not participated, and will not participate in any action contrary to subparagraphs (a)(1) through (a)(3) above; Page 4 of 5 P4 (ii) As an authorized agent, does certify that the principals of the offeror have not participated, and will not participate, in any action contrary to subparagraphs (a)(1) through (a)(3) above; and (iii) As an agent, has not personally participated, and will not participate, in any action contrary to subparagraphs (a)(1) through (a)(3) above. (c) Offeror understands and agrees that -(1) Violation of this certification will result in immediate disqualification from this solicitation without recourse and may result in disqualification from future solicitations; and (2) Discovery of any violation after award to the offeror will result in the termination of the award for default. Offer Documents set placed on vendors’ letterhead and signed by authorized person must be delivered to the Submission Location in the sealed envelope(s) prior to the submission time. Sealed envelope must have the following identification data on it: RFQ reference #, sender and addressee contact. Address: Please send Hard copy of quotation to: House# 6, Street# 3, Kart-e-Seh District 6 , Kabul Afghanistan In case of question or query please contact: FHI 360 Procurement Team Email: [email protected] Note: The following Phone # 0791830629 will be used only for Address purposes not for query. Page 5 of 5