October 15th, 2014
To Whom It May Concern:
Re: Request for Proposal (#PD1)
Dear Sir/Madam:
I would like to take this opportunity to invite your organization to bid on the Mamawetan Churchill River
Health Region’s (MCRHRs) pharmacy services. The Request for Proposal (RFP) closes on Friday,
November 14th, 2014 at 15h00 and we expect the agreement to commence on January 1st, 2015.
All proposals should be addressed to the undersigned.
If you have any questions or require further clarification, please do not hesitate to contact me.
Sincerely,
Sulav Pant, Director of Finance
227 Backlund Street
PO Box 6000
La Ronge, SK S0J 1L0
Tel: 306-425-2422
Fax: 306-425-5513
EMAIL: [email protected]
Cc: RFP File
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Mamawetan Churchill River Health
Region
Request for Proposal (# PD1)
Pharmacy Services
Contents
Introduction .............................................................................................................................................. 3
1.
Background ................................................................................................................................. 3
2.
Purpose ....................................................................................................................................... 3
Project Scope ............................................................................................................................................ 3
3.
Terms of contract ........................................................................................................................ 3
4.
Key dates ..................................................................................................................................... 4
5.
Submission Location ................................................................................................................... 4
6.
Service Specifications and items for Proposal inclusion ............................................................. 5
Other ......................................................................................................................................................... 7
7.
Evaluation of submissions........................................................................................................... 7
8.
Required signature...................................................................................................................... 8
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Introduction
1. Background
MCRHR, located in Northern Saskatchewan, offers a continuum of health care services in various
communities including a hospital in La Ronge and health centres in both Pinehouse and Sandy Bay.
Pinehouse
Sandy Bay
La Ronge
2. Purpose
MCRHR invites proposals from interested parties for the purpose of identifying a single provider of
pharmacy services for La Ronge, Pinehouse and Sandy Bay Health Centres.
Project Scope
3. Terms of contract
 MCRHR intends to contract pharmacy services for a three year period, with a one or more year
extension option to be exercised at the discretion of the Health Region (HR).
 The HR will regularly review the service to ensure compliance with current policies, procedures,
standards and legal code. Compliance failure will result in notice being provided within a thirty
day period to meet expectations. Failure to do so will result in the HR terminating the contract.
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MCRHR reserves the right to alter specified dates, cancel or modify the terms of this RFP
without assigning any reasons or incurring any liability, cost or penalty.
The receipt of a signed proposal by MCRHR will constitute an offer which may be accepted in
whole or in part by MCRHR.
The region retains the right to accept and/or reject any or part offer made under this RFP
regardless of any omissions or irregularities.
The proposal selected may be subject to further negotiations.
The region retains the right to interpret any provisions under this RFP.
Proposals submitted shall be final and may not be altered by subsequent offering, discussion, or
commitments unless the proponent is request to do so by the HR.
Proposals must be valid and irrevocable for a period of ninety calendar days following the
closing date of this RFP.
The lowest bidder will not necessarily be accepted as MCRHR is not under any obligation to
accept a sole or single compliant bid.
No bidder shall claim for compensation of any kind as result of participating in this bid and also
by submitting a bid, each bidder shall agree that it has no claim for damages arising from any
aspect of the bidding process.
The HR has no liability unless and until a contract is signed.
The successful company name will be notified by email.
The successful bidder will be required to sign a Privacy and Confidentiality Agreement.
The successful bidder will be required to sign a formal contract with MCRHR.
4. Key dates
RFP issue date:
October 15th 2014
Deadline for submission of questions with respect to the RFP:
October 22nd 2014
Responses to written questions provided:
October 29th 2014
RFP due date:
November 14th 2014 15h00
Contract award date:
January 1st 2015 09h00
Expected pharmacy service start date:
January 1st 2015 or as agreed upon
5. Submission Location
Mamawetan Churchill River Health Region
Attn: Sulav Pant, Director of Finance
227 Backlund Street
PO Box 6000
La Ronge, SK S0J 1L0
Tel: 306-425-2422
Fax: 306-425-5513
EMAIL: [email protected]
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LATE, FAXED PROPOSALS WILL NOT BE ACCEPTED. It will be the responsibility of the Proponents to
ensure all packages are shipped correctly to MCRRHA. Should items not be received, it is the
responsibility of the Proponent to ensure insurance documentation is provided to the insured and to
rectify any shipping discrepancies within two business days.
6. Service Specifications and items for Proposal inclusion
The following list describes the Pharmacy Services requirements. All proponents must state their
compliance status and describe how they will meet each specification listed below. Compliance is
required for bidders to be qualified.
1. The Pharmacy Services shall meet standards of and be in compliance with laws, regulations,
acts, bylaws and policies set out by the following:
a. MCRHR regional policies
b. Saskatchewan College of Pharmacists
c. National Association of Pharmacy Regulatory Authorities
d. Health Canada
e. Accreditation Canada and
f. Occupational Health and Safety
Compliance status
2.
Yes: _________________
No: _________________
The contractor will be responsible for all costs related to permits, licensing and insurance.
Compliance status
Yes: _________________
No: _________________
3. The vendor providing the service will be licensed to operate in the Province of Saskatchewan
Compliance status
Yes: _________________
No: _________________
4. The pharmacist(s) participating in providing the service must be licensed to practice pharmacy in
the Province of Saskatchewan
Compliance status
Yes: _________________
No: _________________
5. Any subcontracts that are to be used by the proprietary base pharmacy must be identified at the
start of the contract and be compliant with #1 of Service Specifications.
Compliance status
Yes: _________________
No: _________________
6. Patient specific pharmacy services for Pinehouse and Sandy Bay:
a. A pharmacy technician or assistant will be hired by the proprietary base pharmacy to
provide the following services:
i. Work 16 hours a week during the Health Centre’s working hours
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ii. Fax prescriptions for patients to the proprietary base pharmacy on the day that
they are written
iii. Receive patient medications from the proprietary base pharmacy
iv. Phone patients to pick up their medications
v. Manage all financial aspects related to the filling of prescriptions
vi. Liaise between the pharmacist from the proprietary base pharmacy and clients
as is within reason for the training of the pharmacy assistant
vii. All patient medications will be filled at the proprietary base pharmacy and
three deliveries to the Health Centre are expected weekly at the expense of the
proprietary base pharmacy
b. The HR will provide a room for the use of these specific pharmacy services at both
Pinehouse and Sandy Bay at no cost. All other expenses are the responsibility of the
contractor to cover i.e. telephone, fax, printing device, refrigerator, shelving, packaging
material, computer software, set-up time, visit and inspection time, educational or
reference material, computer, etc. At a minimum, the contractor will provide a
telephone, fax, printing device and refrigerator at each site.
c. The contractor will not be responsible for any financials incurred by the proprietary base
pharmacy for the purpose of conducting business to provide patient medications.
d. The contractor is responsible for ensuring the security of the room in which patient
medications are located
Compliance status
7.
Yes: _________________
No: _________________
Supplies/medications for Pinehouse and Sandy Bay:
a. The proprietary base pharmacy will fill any orders for supplies/medications that are
requested by the HR
b. Any expired items will be returned to the proprietary base pharmacy within three
months of expiration and be credited the full price given by the manufacturer
c. The proprietary base pharmacy will be required to possess a valid establishment license
as per Health Canada
d. The proprietary base pharmacy will provide financial reports on a monthly basis as per
the requirements of the HR
e. Transport costs will be the responsibility of the contractor - if not then they will be the
rate of the actual cost based on the way-bill
f. Cost schedule:
i. Supplies: Base cost +proposed percent markup______
ii. Medications: Base cost +proposed percent markup______
Compliance status
Yes: _________________
8. La Ronge Health Centre Night-cupboard (NC):
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No: _________________
a. All stock and minimum levels for the NC will be decided upon by the HR and contractor
in advance
b. The proprietary base pharmacy will fill all prescriptions for the NC based on this stock
c. The HR will mail prescriptions to the contractor every Monday and Wednesday morning
so that they can be processed within that week so as not to delay Pharmaceutical
Information Program (PIP) entry of patient medications
d. The HR will not be responsible for any outstanding bills for patient prescriptions
incurred by the contractor
e. The HR will have a designate take stock of the NC every Monday morning and
electronically submit an order that will be received by the HR no later than Friday of the
same week
Compliance status
Yes: _________________
No: _________________
9. The RFP must include the following items if not already mentioned in the specifications listed
above:
a. A description of the system to be provided including:
i. Hours of operation for each service
ii. Names of key persons providing the service
iii. Cost structure including mark-up
iv. Approach for charging professional fees
v. The charges/discounts for other goods sold
vi. Any other information
b. Conflict of interest
Proponents will disclose any actual or potential conflicts of interest relating to their participation in
this RFP or their provision of the Services and/or related Deliverables. Failure to do so may, in the
sole discretion of the HR, result in disqualification.
c. Any other “value add” service the vendor is able to provide for consideration (please
describe fully).
Other
7. Evaluation of submissions
Understanding and ability to meet service specifications
Understanding and ability to meet proposal requirements
Experience of proponent and proposed team
Financial proposal
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50%
15%
10%
25%
8. Required signature
_____________________________________________
Authorized Company Representative Signature
__________________
Date
Vendor information:
Company Name and Address:
_____________________________________________________________________________________
_____________________________________________________________________________________
Telephone number: __________________________________
Fax number: ________________________________________
Email: ______________________________________________
In signing this page and submitting your RFP, bidder acknowledges having read, understood and agree to the
terms and conditions in this document.
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