3211 Providence Drive Anchorage, AK 99508-4614 T 907-786-1720, F 907.786.1426 www.uaa.alaska.edu/undergraduate-academic-affairs/ Academic Policy Advisory Committee Agenda: October 15, 2014 2:00 – 3:30 pm ADM 204 Lync (Audio/Video) Conferencing Information: Provided in Email 1. Welcome and introductions 2. Review of minutes of prior meeting (pg. 3-4) 3. Informational Items and Status Updates a. Policy Consolidation and Website http://www.uaa.alaska.edu/academicaffairs/policy-procedures.cfm b. APAC Committee Website http://www.uaa.alaska.edu/undergraduate-academic-affairs/academic-policy/apac/index.cfm c. Academic Dispute Resolution Process d. Time Conflict Issue e. Electronic Catalog and Curriculum Workflow Update f. Secondary Student Policy g. Accreditation: Report, Visit & Program Student Learning Outcomes Assessment Documentation h. Next Course Fee Request Deadline (Spring 2014): October 17, 2014 i. Next Textbook Adoption Deadline (Summer 2014): January 15, 2014 4. (Policy) issues for discussion a. Follow-up on Credit Hour Review Process i. In response to a new NWCCU policy on credit hours, an AY14 subcommittee of the UAB and GAB recommended a process to review class scheduling practices relative to approved CAR/CCG credit hours. In Fall 2014 UAA ran a pilot, which focused on traditional face-to-face offerings. After filtering for apparent face-to-face delivery, a total of 143 course sections were sent to the colleges for review. Findings and Actions: Most of the courses integrated nontraditional components, such as a practicum or 0-credit lab, and were found to be in compliance. Sixteen sections were rescheduled to meet the required contact hours. Departments will revise the curriculum documents for nine courses in order to reflect current practice. b. Accreditation: Student Complaints i. Guest: Dewain Lee, Dean of Students c. Review of MOUs/MOAs d. Policy Review Schedule 5. Continuing policy issues for later discussion a. Closings and make up sessions - required? b. Fees for Courses Involving Travel, including study abroad, field courses, and other travelrelated curriculum—Deferred in September 2011, waiting for a proposal from International Affairs. 1 of 4 Expected Attendees Marian Bruce, Faculty Services Patty Linton, CAS Paula Martin, KPC Lynn Koshiyama, CBPP Diane Erickson, Mat-Su Susan Kalina, OAA Cheryl Smith, Faculty Susan Kaplan, COH Megan Carlson, OAA Representative Alan Fugleberg, Kodiak Lora Volden, Registrar’s Office Maria Stroth, OAA Hilary Seitz, COE David Yesner, Graduate School Cathy LeCompte, CTC Kenrick Mock, SOE Jodee Kuden, Library Rob Lang, Honors College Note: Confirmed meeting attendees are marked with “C.” Those unable to attend are marked “N.” Those calling in are marked “P.” Scheduled Meeting Dates August 2014 – April 2015 (Third Wednesdays) Date 8/20 9/17 10/15 11/19 12/17 Time 2:00-3:30pm Canceled 2:00-3:30pm 2:00-3:30pm 2:00-3:30pm Location ADM 204 ADM 204 ADM 204 ADM 204 ADM 204 Date 1/21 2/18 3/18 4/15 Time 2:00-3:30pm 2:00-3:30pm 2:00-3:30pm 2:00-3:30pm Location ADM 204 ADM 204 ADM 204 ADM 204 2 2 of 4 3211 Providence Drive Anchorage, AK 99508-4614 T 907-786-1720, F 907.786.1426 www.uaa.alaska.edu/undergraduate-academic-affairs/ Academic Policy Advisory Committee Minutes: August 20, 2014 2:00 – 3:30 pm ADM 204 1. Welcome and introductions a. Guest: Julie Fronzuto, PWSCC 2. Review of minutes of prior meeting a. Approved 3. Informational Items and Status Updates a. Policy Consolidation and Website http://www.uaa.alaska.edu/academicaffairs/policy-procedures.cfm b. PAC Committee Website http://www.uaa.alaska.edu/undergraduate-academic-affairs/academic-policy/apac/index.cfm c. Academic Dispute Resolution Process i. The creation of the Task Force to review this might be delayed into next year. OUAA will work with Faculty Senate on the timeline. d. Time Conflict Issue i. The last academic year had more than 2,200 time conflict issues. ii. OUAA and the Registrar are working on a memo to Provost Baker and Vice Chancellor of Student Affairs Bruce Schultz regarding these issues and some possible solutions. e. Electronic Catalog and Curriculum Workflow Update f. Time to Degree Publications i. New federal regulations require that UAA tell the Department of Education what the average time to degree is for our students in our programs. The main concern is managing student expectations and ensuring that what we are telling students is reasonable and doable. g. Accreditation: Report, Visit & Program Student Learning Outcomes Assessment Documentation i. The Mid-Cycle Accreditation Site Visit will be October 29 & 30. h. Program Accreditation i. Please spread the word that programs working on accreditation are required to work with OUAA, as per the policy posted on the OAA site.. i. Next Course Fee Request Deadline (Spring 2014): October 17, 2014 j. Next Textbook Adoption Deadline (Spring 2014): October 1, 2014 4. (Policy) issues for discussion a. Credit Hour Review Process (UAB/GAB Subcommittee) i. The UAB/GAB Credit Hour Review Subcommittee submitted its final recommendation for the credit-hour review process. ii. The pilot spreadsheet will be coming out this week to associate deans and assistant directors. iii. Phase II is projected for AY16. b. AY15 Priorities & Leads i. Secondary Student Policies and Procedures 1. A comprehensive review will be completed this year. Does this group have any suggestions regarding areas of concern to consider or people to include in these conversations? a. Keeping secondary student teachers and counselors in the loop will be helpful. 3 of 4 b. It will be best to have policies that are consistent between the main campus and community campuses. c. Student Involvement in Policy Review i. The issue will be submitted to the Faculty Senate for review. d. Accreditation: Student Complaints i. Deferred. e. NWCCU is working on guidelines for quality in distance learning. OUAA will send the current guidelines out to the Committee. f. Policy Review Schedule i. Deferred. 5. Continuing policy issues for later discussion a. Closings and make up sessions - required? b. Fees for Courses Involving Travel, including study abroad, field courses, and other travelrelated curriculum—Deferred in September 2011, waiting for a proposal from International Affairs. C P C N C P N Attendees C N Marian Bruce, Faculty Services Patty Linton, CAS Paula Martin, KPC C C Diane Erickson, Mat-Su Lynn Koshiyama, CBPP Susan Kalina, OAA Cheryl Smith, Faculty N C Susan Kaplan, COH Megan Carlson, OAA Representative C C Alan Fugleberg, Kodiak Lora Volden, Registrar’s Office Maria Stroth, OAA C David Yesner, Graduate School Hilary Seitz, COE C Cathy LeCompte, CTC Kenrick Mock, SOE C Jodee Kuden, Library Rob Lang, Honors College Note: Confirmed meeting attendees are marked with “C.” Those unable to attend are marked “N.” Those calling in are marked “P.” Scheduled Meeting Dates August 2014 – April 2015 (Third Wednesdays) Date 8/20 9/17 10/15 11/19 12/17 Time 2:00-3:30pm 2:00-3:30pm 2:00-3:30pm 2:00-3:30pm 2:00-3:30pm Location ADM 204 ADM 204 ADM 204 ADM 204 ADM 204 Date 1/21 2/18 3/18 4/15 Time 2:00-3:30pm 2:00-3:30pm 2:00-3:30pm 2:00-3:30pm Location ADM 204 ADM 204 ADM 204 ADM 204 2 4 of 4
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