P.F. CHANG’S ROCK ‘N’ ROLL ARIZONA MARATHON PARTICIPANT INFORMATION PACKET JANUARY 18, 2015 • 7:50 AM PHOENIX | SCOTTSDALE | TEMPE Join us in Running for Kids! This year, we are excited to announce that TGen's Dorrance Center for Rare Childhood Disorders is an Official Charity of the 2015 P.F. Chang's Marathon and 1/2 Marathon! For children suffering from rare disorders and their families searching desperately for care, TGen’s Dorrance Center for Rare Childhood Disorders is a driving force in genomic medicine and a powerful community. We are undaunted in the pursuit to care for each child by identifying the underlying causes that lead to disease, searching for treatment options tailored to their unique biology, and doing everything we can to make a difference in their lives. How can you participate? Create a Team Do you know a group of runners that all want to run for a child? Well then, the Create a Team option is perfect for you! Create a team name, have runners join your team, personalize your page, and have FUN. Be a Runner Want to run and raise $1,000? Then sign up by registering for the full marathon (26.2 miles), half marathon (13.1 miles), 10K (6.2 miles), or Relay (6.5 miles). Be a Virtual Runner Want to be a part of the fundraising fun, VIP dinner, and get an awesome t-shirt but can’t make the race? Then sign up to be a virtual runner and raise $1,000. Be a Supporter Think this is a great idea and want to make a donation to support a child? Then become a supporter. 2 How to Create a Team in just 10 steps! 1. Going to www.helptgen.org/run4kids or click on link from TGen Foundation website. 2. At the top of the page, find where it says “Register” and hover over the link to display the drop down menu and click “Start a Team”. 3. Create a Team; use a unique team name easy for people to browse for. Choose a fundraising goal for your team (we suggest your team raise $1,000 per runner) and click “Next Step”. The following steps will be the same for anyone who joins your team as a runner or fundraiser. Once you have created your page, your friends/family can join/donate/share with others. 4. If you you are are going going to to sign sign up up as as aa runner runner -- you 4. If you will will need to register as a full need to register as a full marathon, half marathon, marathon, half marathon, 10 K, or relay participant10 - Otherwise click virtual runner K, or relay participant Otherwise click virtual runner and you can sign-up to run at a later time or remain as a virtual fundraiser. To sign and can time sign-up to run at aAlicia later time or remain as up atyou a later please email Cybulski at [email protected] a virtual fundraiser. To sign up at a later time please email Alicia at information [email protected] 5. Fill out allCybulski necessary needed to register for the marathon. Click “Next Step”. 5. Fill out all necessary information needed to register for the marathon. Click Participant”. “Next Step”. 6. Click “Join as a New 6. “Join as a New Participant”. 7. Click Fill out all necessary information and click “Next Step”. 7. Fill out that all necessary information and click 8. Review the information is correct and “Next click “Complete Registration”. Step”. 9. Enter your payment information and follow the prompts to complete 8. Review that the information is correct and click registration. “Complete Registration”. 10. Start recruiting and asking friends and family to help support your cause!! 9. Enter your payment information and click “Make Payment”. 10. Start recruiting and asking family Please contactfriends Alicia and if you havetoany questions! help support your cause!! Alicia Cybulski at [email protected] 3 Registration Register by going to www.helptgen.org/run4kids It is VERY important that you register through this site. Registering here ensures you have access to your personal fundraising page and get special Team TGen event invitations, updates, support, and promotions! Marathon (26.2 miles) Half Marathon (13.1 miles) 10K (6.2 miles) Relay (6.5 miles) $165 $165 $82.50 $82.50 *The registration fee is what the Rock and Roll Marathon charges TGen to participate as a charity. If you raise $1,000 then TGen will pay for your race registration. Benefits of being a part of Team TGen When you raise $1,000 you receive: 1. Team TGen Tshirt! 2. Invitation to a VIP dinner Saturday, January 17th 3. Prizes for the top fundraisers 4. The option to train with a local trainer 5. Personal fundraising page with easy-to-use online fundraising tools 6. Charity participant medal in addition to the finisher's medal. That's right, 2 medals! 7. Access to our VIP TGen tent at the finish line Fundraising The goal is to have every runner raise $1,000 to help children with rare disorders. Once you hit your goal your registration fee is waived. You will receive a free team t-shirt and tickets to the pre-race VIP dinner the Saturday before the marathon. Any amount that you pay towards your registration fee goes towards your $1,000 goal. 4 How to raise $1,000 1. Pledge yourself. If you paid your registration you are already $165 towards your goal! 2. Ask 2 family members to sponsor you for $50 each 3. Ask 5 buddies and 5 Facebook friends to each contribute $20 4. Ask 5 co-workers to each contribute $20 5. Ask 5 neighbors each for $20 6. Ask 10 people from your place of worship or other association to each donate $10 7. Ask your manager for a donation of $50 from your company or, find out if they will match what you raise and ask for the paperwork 8. Ask 5 businesses your company works with to sponsor you for $40 9. Ask 4 businesses you frequent to donate $25 OR, you can simply ask 50 of your Facebook friends to donate $20 each! Send your donors thank you messages from your email center! * The Translational Genomics Research Institute (TGen) is a 501(c)3 nonprofit. Each donor that we receive information from will receive an email that they can use for tax purposes. For help on fundraising please contact Robyn Nebrich Duda at (602) 343-8638 or [email protected]. She can help you set up your fundraiser and give you fundraising tips. 5 Sponsorship Information All proceeds from the event go directly to TGen’s Dorrance Center for Rare Childhood Disorders, to help with identify the underlying causes that lead to disease, searching for treatment options tailored to the unique biology, and doing everything we can to make a difference in their lives. $2,500 gift $5,000 gift We appreciate your support and remind you that a portion of your donation is tax deductible. For your records, the tax ID number for TGen Foundation is 33-1092191. 2 complimentary entries into the P.F. Chang’s Marathon or ½ Marathon Invitations to the VIP dinner Visual and verbal recognition at the VIP dinner Logo and opportunity to provide promotional material at the Race Day booth to 21,000+ racers Logo and link to your website from the P.F. Chang’s Marathon page on TGen’s website (4,000+ unique users) Logo on Race Day t-shirts 4 invitations to the VIP dinner Visual and verbal recognition at the VIP dinner Logo at the Race Day booth Logo and link to your website from the P.F. Chang’s Marathon page on TGen’s website (4,000+ unique users) Logo on Race Day t-shirts August 1, 2014 John Doe Beverage Company 1000 N. 10th Avenue Phoenix, AZ 85031 SAMPLE LETTER Dear John, This year, at the P.F. Chang’s Marathon, runners like me are running on behalf of a child with a rare disorder. For children suffering from rare disorders and their families searching desperately for care, TGen’s Dorrance Center for Rare Childhood Disorders is a driving force in genomic medicine and a powerful community. They are undaunted in the pursuit to care for each child by identifying the underlying causes that lead to disease, searching for treatment options tailored to their unique biology, and doing everything they can to make a difference in their lives. This year I am running for Mylee Grace: Mylee Grace, forever 5 years, old passed away from Mitochondrial disease. Our butterfly princess stole the hearts of many with her giant smile. She was a courageous fighter who loved ELMO, Dora and dancing like a ballerina. She taught us to NEVER GIVE UP, help us carry on her valiant fight. As a valuable member of the business community, I hope you will consider sponsoring this important event either financially or with an in-kind contribution of products. All proceeds from the event will go to support the Translational Genomic Research Institute (TGen) Dorrance Center for Rare Childhood Disorders and help children like Mylee. Thank you for considering supporting the thousands of families in their daily battle with rare disease. If you have any questions or would like more information please contact Robyn Duda Nebrich at [email protected] or (602) 343-8638. Yours towards a cure, Sara Eaton Mylee’s Marathoners For more information about the P.F. Chang’s Marathon and the Dorrance Center for Rare Childhood Disorders go to www.helptgen.org/run4kids Thank You! Sending out thank you letters is an important part of the fundraising process! It is important to thank each of your supporters and sponsors, regardless of whether they gave $10 or $1,000. All contributions should be acknowledged personally and promptly. You should put the same amount of effort into thanking your sponsors as you did in asking them for donations initially. It is recommend that you send your written thank you letters on a weekly basis; do not wait until after you have completed the marathon. The TGen Foundation will also send a formal thank you letter to all of your donors. These letters will be sent out every Friday. Your donors can use these formal acknowledgements for tax purposes. If you have any questions regarding thank you letters, please contact Robyn Nebrich Duda at [email protected] or (602) 343-8638 she is happy to assist you. Thank you so much for being a part of changing children’s lives!
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