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/ GOVERNMENT OF INDIA
/ MINISTRY OF FINANCE, DEPTT. OF REVENUE
/ OFFICE OF THE DEPUTY COMMISSIONER
CENTRAL EXCISE, CUSTOMS & SERIVCE TAX
.5( ) / CUTTACK DIVISION, SECTOR-6, PLOT NO. 5(P)
-753014. / ABHINAV BIDANASI, CUTTACK 753014.
Ph. No. (0671)2360001 Fax No. (0671)2363082, 2363305
e-mail:- [email protected]
Dated 10/10/2014
NOTICE FOR TENDERS/ QUOTATIONS:
Sealed tenders/quotations are invited for hiring of office space at Cuttack,
Angul & Dhenkanal for a period of minimum five years for offices as
detailed below.
Sl
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2
3
Name of the office
Required
Carpet
Area
Service Tax Division, Cuttack and its five 12000
to
13000
range offices to be stationed at Sq.ft (Approx.)
CUTTACK.
Central Excise, Customs & Service Tax , 10000 Sq ft
Angul Division, Angul and its Range (Approx.)
Offices to be stationed at ANGUL.
Central Excise, Customs & Service Tax , 10000 Sq ft
Dhenkanal Division, Dhenkanal and its (Approx.)
Range Offices to be stationed at
DHENKANAL.
Interested parties with clear title alone may apply. The premises
should be ready for occupation at short notice.
The offer should be sent simultaneously in two parts, namely,
Technical Bid & Financial Bid. The finalisation of rent based on location
& quality of construction is subject of certification by CPWD / hiring
committee, subject to final approval and sanction by the Government of
India, as per the rules framed in this regard. The technical bid will be
opened in the first instance and the financial bid shall be opened only in
respect of those parties which are short listed on the basis of their
Technical bids.
Interested parties can obtain the details of technical / financial
bids from office of the Deputy Commissioner, Central Excise, Customs &
Service Tax, Cuttack Division, Sec-6,CDA,Cuttack-753014 or download it
from http://www.cbec.gov.in/tender/tenders-idx.htm. The offers should be
submitted in two separate envelopes superscribed as „Technical bid‟ and „Financial
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bid‟ and should be sent in a single envelope
superscribed as
“TENDER / QUOTATION FOR HIRING OFFICE ACCOMMODATION AT
CUTTACK / ANGUL / DHENKANAL” & should be addressed to the Deputy
Commissioner, Central Excise, Customs & Service Tax, Cuttack
Divison,Sec-6, CDA, Cuttack-753014.
The last date of receipt of Tenders at the address mentioned
above is 24/10/2014 at 1730Hrs. Receipt of documents beyond the
specified date and time will not be entertained. The Department takes no
responsibility for delays/ loss of documents sent by post/courier/ or any
other means.
Terms & Conditions:A. The following terms and conditions need to be fulfilled/followed:
1. Full postal address of the building proposed for hiring to be given.
2. Key plan/Blue print of the building to be given.
3. Easy access/non congested area.
4. Quality/year of construction.
5. The building should be fit for commercial/office use and should
preferably be on the same or on continuous floors.
6. The legal owner should provide assured sufficient parking space for
vehicles.
7. There should be a provision for 24 hours Electricity supply preferably
with 100% power backup round the clock.
8. The legal owner will undertake to carry out annual repairs and
maintenance every year.
9. In case of high rise building, provision of lift is essential.
10. The building should have appropriate fire safety compliance
mechanism.
11. The space offered should free from any liability and litigation with
respect to its ownership, Lease/renting and pending payments against the
offered space.
12. There should be sufficient provision of toilets for ladies and gents
separately with sanitary and water supply installation.
13. The building should have adequate security cover to protect
government property intended to be acquired.
14. The owner should clearly mention the fixtures provided by him at the
time of renting the accommodation.
15. Exact super-built-up area and carpet area should be specified
separately.
16. Clearances/No Objection Certificate from all the relevant
Central/State/Municipal authorities and Fire Department for use as office
premises, conforming the municipality law including NOC from the
Municipal Dept. should be provided; and
17. Facilities and amenities available with the building
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B. Financial terms & conditions:
1. Monthly rent & all other charges are to be given.
2. Lease period and extension/termination of lease after giving notice as
per legal requirements.
3. Mode of periodical revision of the rent by mutual agreement.
4. Undertaking given by the owner regarding Fair Rent Certificate issue by
CPWD.
The bidder should give these details & accept the terms and conditions.
They should fill the details in the following proforma (Technical BidAnnexure-‘A’ & Annexure-‘B’ and Financial Bid- Annexure-‘C’ &
Annexure-‘D’) and submit the same alongwith the copies of such
supporting documents etc.
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TECHNICAL BID
Annexure "A"
A. FACILITIES REQUIRED TO BE PROVIDED BY THE OWNER
1. There should be provisions for 24 hrs. electric & water
supply
2. The area proposed to be preferably on the floors contiguous
to each other.
3. The building should be in a ready to use condition with
electricity, water, lifts, sewerage, fire fighting equipments and
adequate toilet facilities. The electric power available should
be indicated.
4. Whether there are suitable built cabins ready to use or the
bidder is willing to make cabins as per requirement
ANNEXURE-B
B. TECHNICAL BID SHOULD INTER-ALIA
CONTAIN DETAILS AS FOLLOWS
01.
Full
particulars
of
the
legal
owner/proposed lessor of the premises:
( i ) Name
( i i ) Address of office & Residence
( i i i ) Telephone No / Mobile No ./ Tele Fax
( i v ) E - Mail Address
(v)PANNo.
(vi) The exact location and postal address of
the premises with map
02. Full particulars of person(s) holding title
of the premises for hiring (enclose power of
attorney also if the applicant is other than
owner)
04. Type of building — commercial or
residential
05. (a) Complete Address and location of the
building with location map
(b) Details of the Accommodation offered for
rent (viz, carpet area, no. of floors, floor wise
area) (Enclose Certified Sketch Plan also)
06. Detailed approved plan of the
accommodation
07. Date of Construction
08. Exact carpet area
09. Exact built up area
10. Floor Number offered
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11. No. of floors in the building
12. Other Facilities and amenities available
with the building
13 Type, model, company & No. of lifts
available/carrying
capacity,and
provide
details of make,
14. Parking space in sq.ft. available for
department- area and specific how many
Nos of vehicles can be parked: 4/2 wheelers
15. Whether accommodation offered for rent
is free from litigation including disputes in
regard to ownership, pending taxes/dues or
like(enclose copy of Affidavit from owner or
Power of Attorney holder)and whether
mortgaged, any lien encumbrances property
premises
16. Clearances/no-objection certificate from
all the relevant central/state/municipal
authorities and Fire Department for use as
office/commercial premises confirming the
municipality laws
17. (a ) Whether running water, drinking
and otherwise, available round the clock.
(b) Whether sanitary and water supply
installations have been provided
18. Details of approach road such as width,
distance from main road slum localities on
both side of the road
19. (a) Whether electrical installation and
fitting, power, plugs, switches etc. provided
or not?
(b) Whether provided with fans in all rooms
or not? (If yes, give the No. of fans floor wise)
& Air conditioned (Air Condition standard)
(c) Details of power back-up facility/
Sanctioned Electric Load
20 whether separate electric connection
having sufficient installed capacity
21. Details of Fire Safety Mechanism, if any
22 Specify the lease period (minimum five
years and provision for extension)
23. Whether the building is earth quake
resistant. If so, please provide a certificate
from the competent authority
24. Any other salient aspect of the building,
which the party may like to mention:
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25. A short note on the acquisition of the
premises, including the time frame for
handing over premises
26 Whether Generator set/power back up
will be provided in case there is failure of
electricity
27 The number of toilet blocks on each floor
should be mentioned
Signature of Legal Owner/Power of Attorney Holder
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Annexure "C"
C. FINANCIAL BID
Items
01. Name & Address of the applicant with
Phone Nos
02. Status of the applicant with regard to
Building/Accommodation offered for hire by
the owner or power of Attorney Holder
03. Full Particulars of the owner:
( i ) Name
( i i ) Address(es)
( i i i ) Telephone Nos / Mobile Nos .
( i v ) Business
( v ) Residential
( v i ) Tele Fax No .
( v i i ) PAN Card (Photo copy )
04. Complete details of the building viz.
Complete Postal address of the location and
map
05. Rate of Rent in Indian Rupees per
month per square feet of the carpet area
as mentioned in Technical Bid The rent will
be subject to issue of Fair Rent Certificate
by CPWD as per procedure laid down by the
Govt. & it will be applicable for the leased
period of five years. All corporation taxes,
Cess or any other tax applicable are to be
borne by the landlord. The electricity and
water bills as per actual consumption to be
borne by the Department. Service Tax will
be borne by the tenant as applicable.
06. Rate of common area maintenance Per
Sq. Feet on carpet area per month
07. Any other conditions having financial
implications relevant to the Offer of the
building. Give details, if applicable
Annexure "D"
D. THE FINANCIAL BID SHOULD INCLUDE:
The rent proposed to be charged per Sq.
Feet on the basis of carpet area which
should be inclusive of all costs of services
including:
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(I) The charges for the maintenance (Civil ,
electrical, plumbing), if to be charged
separately
(II) The charges for the maintenance of the
air-conditioning equipment if centralized
and lifts, if to be charged separately
(III) The charges for parking space , if to be
charged separately
(IV) The charges for security, if to be
charged separately
(V) Taxes and duties, to be paid to various
authorities, if to be charged separately
Signature of Legal Owner/Power of Attorney Holder
Date:
Place:
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