CILEx 2015 Level 3 and Level 6
Examination and Professional Skills
Registration Regulations
All candidates must comply with the Examination and Professional Skills
Registration Regulations. Please read carefully as they form the rules of entry for
examinations and Professional Skills assessments.
1. Examination & Professional Skills Registration Deadlines
JANUARY 2015
DEADLINES
JUNE 2015
Noon (UK time)
24 October 2014
Deadline for exam
registration and Professional
Skills Assessment
registration forms to be
received by CILEx for all
units
Noon (UK time)
9 April 2015
Noon (UK time)
31 October 2014
Deadline for late entry exam
registration plus a one off
late fee of £60.00
Noon (UK time)
16 April 2015
Noon (UK time)
31 October 2014
Deadline to request a
change/amendment to
examination entries
Noon (UK time)
16 April 2015
Each amendment is subject
to a £15.00 administration
charge per change
Candidates will be unable to sit examinations or submit assessments without a
valid entry. Refunds and credits are not available in these instances.
No entries will be accepted after the late entry session intake closing date.
Under no circumstances will candidates be registered for examinations or
professional skills assessments if entries are received, or if entries are
incomplete, after the late entry examination registration deadline.
No amendments will be made after the late entry session closing date.
The opening and closing of registration for each session will always be noon UK
time on the published opening/closing date.
CILEx does NOT accept Examination and Professional Skills registration forms
sent by fax.
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2. Accredited Centres
All candidates are required to study the units they are entering for with a CILEx
accredited centre (course/learning provider). This applies across all examinations
and assessments, there are no exceptions.
Candidates MUST select the correct accredited centre, examination venue and
examination unit when entering examinations. Candidates MUST check their
acknowledgement correspondence received from CILEx immediately and
contact [email protected] immediately if there are any queries regarding
their entry.
No amendments will be made after the late entry session closing date.
Candidates will be unable to sit examinations or submit assessments where
incorrect information has been provided to CILEx. Refunds and credits are not
available in these instances.
Candidates who have not studied with a CILEx accredited centre will not be
entered for the examinations and any examination scripts or assessments
submitted will not be marked or quality assured by CILEx.
3. Examination Centres
UK-based candidates, with the exception of distance learning (including CILEx
Law School, Cardiff College Online and Worcester College of Technology
candidates) should take their examinations at their CILEx accredited centre
(course provider).
UK-based distance learning candidates (including CILEx Law School, Cardiff
College Online and Worcester College of Technology candidates) Candidates
MUST take their examination at an external examination centre they must
choose a centre from the list on the examination entry and pay the external
examination centre fee for each examination. There is no external centre fee for
the Professional Skills Assessments.
Overseas candidates who are studying with an overseas CILEx accredited
centre should register to take the examinations at their CILEx accredited centre.
Overseas distance learning candidates (including CILEx Law School, Cardiff
College Online and Worcester College of Technology candidates) must contact
the Awards-Operations department at CILEx prior to submitting the examination
registration by contacting [email protected] Distance learning candidates
(including CILEx Law School, Cardiff College Online and Worcester College of
Technology candidates) overseas are required to organise their own examination
centre, which must meet CILEx’s examination centre requirements. There is no
external centre fee for the Professional Skills Assessments. The fees for the
examination centre are paid by the candidate. For further information and
guidance
please
visit
www.cilex.org.uk/pdf/Overseas%20candidates%202013.pdg
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No requests for changes to examination centres will be authorised if received
after noon UK time 31 October 2014 for the January 2015 examination
session and noon UK time 16 April 2015 for the June 2015 examination
session. Each amendment is subject to a £15 administration charge per change.
Candidates will be unable to sit examinations or submit assessments without a
valid entry. Refunds and credits are not available in these instances.
4. Candidates sitting/submitting at more than one centre and across
Levels 3 and 6
Candidates studying at more than one accredited centre or sitting exams at both
Level 3 and 6, are required to complete an examination entry per centre or
level. Entering for the wrong examination or assessment venue will be
considered null and void by CILEx and the examination will not be marked or
quality assured by CILEx.
No requests for changes to examination entries will be authorised if received
after noon UK time 31 October 2014 for the January 2015 examination
session and noon UK time 16 April 2015 for the June 2015 examination
session. Each amendment is subject to a £15 administration charge per change.
Candidates will be unable to sit examinations or submit assessments without a
valid entry. Refunds and credits are not available in these instances.
5. Professional Skills Assessments Level 3 Certificate & Professional
Diploma in Law & Practice and Level 6 Certificate & Professional Higher
Diploma in Law & Practice /Single Subject Certificate/Graduate ‘Fast
Track Diploma’
It is essential that all candidates discuss Professional Skills assessments with
their tutors before deciding whether to register to have their assessments
submitted for the session submission window.
CILEx will not refund or credit any Professional Skills assessment registration
fees not submitted to CILEx because the centre does not consider the
assessment meets the criteria for the pass standard.
CILEx will not refund or credit any Professional Skills assessment registration
fees not submitted to CILEx because the centre does not deliver or the student
does not submit their assessment in sufficient time to meet the centre or CILEx
deadlines.
6. Examination Schedule Clashes
Candidates wishing to enter more than one examination scheduled at the same
time must be aware that examinations will be rescheduled to take place back to
back on the same day with minimal breaks. Candidates will be supervised at all
times. Candidates must be in a position to accommodate any examination
clashes and once registered, no refunds or credits will be given where
candidates are unable to sit exams due to the clash.
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7. Resit candidates
You must check first with the CILEx accredited centre where you studied your
CILEx unit to see if you are permitted to re-sit the examination with them. If the
centre can accommodate the resit, written confirmation MUST be sent to
[email protected] upon examination registration.
Where the accredited centre is unable to accommodate the resit, candidates
must enter themselves at a CILEx external centre and pay the external centre
fee per examination unit entered.
This must be done before the session closing date, no amendments to entries
will be accepted after this date and candidates will be unable to sit their
examinations or submit assessments without a valid entry.
No requests for changes to examination entries will be authorised if received
after noon UK time 31 October 2014 for the January 2015 examination
session and noon UK time 16 April 2015 for the June 2015 examination
session. Each amendment is subject to a £15 administration charge per change.
Candidates will be unable to sit examinations or submit assessments without a
valid entry. Refunds and credits are not available in these instances.
8. Eligibility
Level 3 candidates must be enrolled as valid members with CILEx. Subscription
fees and any associated fees must be paid up to date at the time of entering into
your examination, sitting your examination and receiving your examination
results/certificates. If candidate subscriptions or any associated fees are not paid
in full by the examination results release date, CILEx will withhold candidate
examination results.
Level 6 candidates studying the Professional Higher Diploma in Law and
Graduate ‘Fast Track Diploma’ must be enrolled as valid members with CILEx
and their subscription fees must be paid up to date at the time of entering into
your examination, sitting your examination and receiving your examination
results/certificates. If candidate subscriptions or any associated fees are not paid
in full by the results release date, CILEx will withhold candidate examination
results.
Level 6 Single Subject candidates are not required to be enrolled as members
but must pay the non-member fee per examination entry.
9. Fees
The correct fee MUST be submitted
application. Invoices will not be issued.
with the
examination registration
It is each candidate’s responsibility to ensure that the correct examination
registration entry and appropriate fees (including, if applicable, the external
examination centre fee) are submitted by the deadline. This is particularly
relevant if a candidate is dependent on a 3rd party (e.g. employer, college) for
the payment of fees.
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Fees are not refunded or credited for examinations if a candidate withdraws or
enters themselves in error.
Fees are not refunded or credited for assessments (Professional Skills) if a
candidate withdraws or enters themselves in error. If the centre does not deliver
or the candidate does not submit their assessment in sufficient time to meet the
centre or CILEx deadlines.
In exceptional circumstances, candidates may apply for a credit and occasionally
refund, the approval of which is entirely at the discretion of CILEx. Incorrect
information being provided to CILEx is not considered as an exceptional
circumstance.
Requests for credit must be received with supporting evidence by 13 February
2015 for the January 2015 examination session and 10 July 2015 for the
June 2015 examination session. Decisions regarding applications will be sent
within 21 working days of receipt by CILEx on the provision that all required
evidence has been provided to CILEx.
CILEx will not mark or quality assure the examination scripts and
assessments for any candidates who have not provided a full valid entry, paid
the examination registration fees and any associated fees (including but not
limited to external centre fees and subscription fees) in full by the deadline for
examination entries. This applies to any debts thereafter.
Late entry applications will only be accepted during the late entry period, any
application received after the late entry closing date will not be accepted under
any circumstances.
10. Examination Registration Acknowledgements Online
Automatic acknowledgements are generated immediately for online entries.
Candidates MUST check their entry and contact the Awards Operations
department [email protected] immediately if there are any issues with the
entry.
No requests for changes to examination entries will be authorised if received
after noon UK time 31 October 2014 for the January 2015 examination
session and noon UK time 16 April 2015 for the June 2015 examination
session. Each amendment is subject to a £15 administration charge per change.
Candidates will be unable to sit examinations or submit assessments without a
valid entry. Refunds and credits are not available in these instances.
Candidates who do not receive an automatic acknowledgement MUST contact
the Awards Operations department by email [email protected] or by
telephone on 01234 845727 one week after submitting their entry to confirm
that it has been received.
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Offline
CILEx will acknowledge receipt of offline examination registration forms within 5
working days of receipt.
Candidates who do not receive an acknowledgement MUST contact the AwardsOperations department by email [email protected] or by telephone on 01234
845727 one week after submitting their entry to confirm it has been received.
Candidates are responsible for ensuring that their examination entry is
completed in full with full valid payment and reaches CILEx in sufficient time for
the published deadline.
11. Examination Admission Permits
Examination admission permits setting out the date, time and venue for each
examination are available to candidates online via myCILEx at www.cilex.org.uk
at noon UK time 15 December 2014 for the January 2015 examination
session and noon UK time 18 May 2014 for the June 2015 examination
sessions.
Candidates requesting offline permits at the time of examination registration will
also have these issued by post by 15 December 2014 for the January 2015
session and 18 May 2014 for the June 2015 session.
Candidates are responsible for checking their examination admission permits
thoroughly and contacting CILEx [email protected] if a permit is not available
online or received offline.
The examination admission permits must be presented at each examination.
Please note that Professional Skills assessments appear on the examination
admission permits, they are not live examinations. Candidates must check their
examination entry acknowledgements to ensure that they have entered the
Professional Skills Units as required.
12. Candidate Identity Checks
Candidates must present proof of identity at the examination centre in addition
to their examination admission permit. A list of the various forms of ID, which
can be presented appears on the CILEx website and will be made available to
each candidate with the examination admission permit. Candidates with queries
about the identity checks should contact the Awards Operations department.
This is also contained in the Level 3 and Level 6 Qualifications Handbooks
available at www.cilex.org.uk
Candidates who do not present proof of identity at the examination centre in
accordance with CILEx’s requirements will be allowed to take the examination,
but their answer script will not be marked unless proof of identity is confirmed to
the satisfaction of CILEx within 14 days of the examination concerned.
Refunds and credits are not available to candidates who fail to present their
identification to the satisfaction of CILEx.
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13. Examination entries and sharing of data with CILEx Accredited
Centres and Regulators
All CILEx accredited centres will be advised of examination entries for each
session, including instances where the candidate is not sitting the actual exam
unit with the centre. Information on examination outcomes, including passes,
fails, absentees and any withheld results will be made available to the
candidates’ CILEx accredited centre and CILEx’s regulators Office of
Qualifications and Examinations Regulation (Ofqual) and ILEX Professional
Standards (IPS).
Acceptance of this is a requirement of CILEx acceptance of entry. No other data
will be shared with third parties unless the candidate has given express written
permission.
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