Darwin City Council’s Asset Management Journey, Learning & Future Directions Darwin Darwin • • • • • Territory Population – 225,900 Darwin Population - 75,900 Darwin and Wider Area Population 2021 – 154,000 Average Temperature 24C – 32C Average Annual Rainfall 1719.8mm In The Beginning …….. • Darwin was founded in 1869 and named Palmerston before being renamed in 1911. • Darwin City was recognised as a Capital City in November 1979. • Asset Values: 1958 – ₤114,877 ($191,744) 2009 – $692million 2009 Asset Replacement Values $692M Darwin City's Infrastructure Assets 2009 Replacement Value $692 million Stormwater (400km; 9,500 Pits) $278M 40% Buildings (95) $109M 16% Other Assets $23.3M 3% Plant & Equipment $13.7M 2% Driveways (18,000) $18.8M 2.7% Carparks $9.5M 1.4% Walkways $2.8M 0.4% Footpaths (372km) $29.1M 4% Cyclepaths (62km) $8.3M 1.2% Roads (436km) $199M 29% Traffic Signals $1.6M 0.2% Darwin City Council’s Asset Management Journey • In 2001 GHD commissioned to undertake a review of Council’s asset management practices. • Key outcome to advise Council how it can improve asset management by applying best practice principles to its asset portfolios. 100 95 90 85 80 75 70 XXX XXX Legend XXX XXX Processes XXX 65 60 55 50 45 40 35 30 XXX 25 20 15 10 5 0 Current Score August 2001 Appropriate Score Top 15% Australian Councils XXX Spatial Mapping Systems Customer Management Systems Plans & Records Management XXX XXX XXX XXX XXX XXX XXX XXX Overall People Issues Organisational Issues Commercial Tactics Asset Costing Systems XXX Works Management Systems Information Systems Strategic Planning Systems XXX Asset Register Systems Strategic Planning Works Management (Renewals / Maintenance) Review Audit and Continuous Improvement Valuation, Depreciation & Effective Lives Service Levels Specification & Measurement Data Management XXX Knowledge of Assets Gap Analysis 2001 Asset Management GHD GAP ANALYSIS XXX 44 AM Improvement Projects Identified Knowledge of Assets Service Levels Financials Supply Management Strategic Planning Asset Creation & Renewals Information Support Systems Review Audit & Continuous Improvement Organisational Issues People Issues Asset Data Collection & Condition Surveys Asset Data Collection & Condition Surveys Footpaths Footpaths No Segments Length (km) Concrete Asphalt Pavers Exposed Agg Others None Total 8,611 3,296 90 424 29 8,091 20,541 Area (m2) 256 85 3 16 1 340,973 109,318 9,557 43,948 637 361 504,433 Number of Segments High Priority Repairs Root Damage Damaged Pits 215 438 79 327 882 12 10 15 5 16 70 43 0 0 0 568 1,405 139 Data Consistency: Footpath Types Pen and Paper Survey PDA based Survey for HDM1:PCI $465K P.A. Darwin City Council Sealed Road Network Predicted Condition 2007 - 2017 $465K P.A $705K P.A 100% 100% 90% 90% 80% 80% 70% 70% 60% 60% 50% 50% 40% 40% 30% 30% 20% 20% 10% Excellent 0% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 10% 0% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Good Fair 100% 100% 90% 90% Poor 80% 80% 70% 70% Very Poor 60% 60% 50% 50% 40% 40% 30% 30% 20% 20% 10% 10% 0% 0% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Asset Data Collection & Condition Surveys Asset Data Collection & Condition Surveys Darwin City Council’s Corporate Asset Management Plan • Consolidation of corporate and commonly held information for Council’s major classes of assets (Buildings, Roads and Stormwater). • Analysis of planned and projected expenditure over next 2 decades. • Identifies where and how improvements need to be made; Darwin City Council - Age Profile (Roads, Buildings & Stormwater Assets Combined) $90,000,000 Current Replacement Cost $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 1945 1956 1961 1966 1971 1976 1981 1986 1991 1996 2001 2006 Year Acquired 20 Year Financial Forecast (Roads, Buildings, Stormwater) $60,000,000 $50,000,000 Expenditure $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Operations and Maintenance Projected Capital Renewal Planned Capital New & Renewal Corporate Asset Management Plans Council’s Strengths • Long term asset management improvement program. • Ten Year Works Programs. • Project Prioritisation System for prioritising budget submissions. • High Level Asset Management Steering Group. • Dedicated Asset Team. Council’s Learning So Far • Need to refine our understandings of Councils Assets. • Establish a Corporate wide awareness and adoption. • Continuation and improved data collection and analysis. • This all feeds to Council needing to understand what the next phase of our journey is an will involve. The Way Forward • Darwin City Council Asset Management and Financial Sustainability Review – 2009. (Access Economics and JRA) • Project Objectives. (AM) – the appropriateness of current asset management processes, including the Asset Management Plan. – the linkage between the AMP the Council’s long-term financial planning processes • Outcome was 6 main Recommendations for improvement of AM. How was Darwin City Council Placed ? Theme Target Darwin City Council Average Maturity Score AM Accountability & Direction 3.0 2.8 Asset Information Management 3.0 2.2 Asset Lifecycle Management 3.0 2.6 Service Management 3.0 2.7 Summary of Findings • Current AM Practices close to core maturity in governance and service planning. • Current AM planning represents a first generation AM plan. • Asset information is fragmented. • High dependence on key people. • Council should target development of second generation asset management plans. Asset Management Improvement Projects • Ongoing development and maintenance of Councils Corporate Asset Register. • Improving Council’s knowledge management strategy. • Asset management to be undertaken within a strategic framework. • Integration into long-term financial planning. Concluding Comments • Council’s have a stewardship role to ensure that the City’s assets are cared for and protected for future generations. • Effective asset management is a whole of Council responsibility. • Long-term asset management and financial planning are critical to ensure our on-going viability and sustainability. • Ensure that AM activities reflect the “Local Context.” • Asset management is never “finished” – it is an on-going process.
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