1. health and fitness
2. addiction

RHT Driver Handbook
ROBERT HEATH TRUCKING, INC.
DRIVER’S HANDBOOK
5/18/2012
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RHT Driver Handbook
Order of Contents
Introduction
Title Page
1
Order of Contents
2
Employment Eligibility
6
Double Operation
6
Security Bond
6
Security Lock Deposit
8
Driving Record & CItations
9
Pets
9
Passenger Authorization
9
Polygraph Tests
9
Physical Examinations
9
Drug & Alcohol Use & Testing for Drivers
10
CHAPTER 1 – Compensation & Driver Policies
12
General Information
12
Explanation of Pay Scale
12
Average Monthly Mileage Bonus
14
CHAPTER 2 – Equipment
15
General Information and Expectations
15
Load Locks
15
Additional Truck Safety Equipment
15
Pretrip Inspections
16
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Maintenance
16
Abuse to Equipment
16
CHAPTER 3 – Safety
17
Safety Management Plan & CSA 2010
Compliance and Enforcement Program
17
Hours-of-Service (HOS) Policy
20
34 Hour Reset Polciy
23
E-LOGS
23
Driver Requirements and Expectations
24
Accidents
24
Driver Cell Phone Policy
25
Radar Detectors
25
CHAPTER 4 – Dispatch Guide
26
CHAPTER 5 – Driver Requirements
27
Bills of Lading
27
Trip Report Envelope
27
Daily Vehicle Inspection Reports
28
Telephone Check-In
28
Advances
28
Time Off
29
Late Departures
29
CHAPTER 6 – Terminal Policies
30
Truck Entrance and Exit Procedures
31
Lubbock Terminal
San Antonio Terminal
31
31
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Parking
31
Dropping Trailers
32
CHAPTER 7– Terminal Policies
33
Fuel at Terminals
33
Fuel Purchases on the Road
34
Unit Fuel
34
CHAPTER 8 – Load Handling Procedures
35
Unloading
35
Shortages
35
Deliveries
35
Seal Records
36
Truck Expense Money
37
Beer Loading
37
Weight Limits
37
Temperatures
38
CHAPTER 9 –Driver Performance Issues
39
General
39
Performance Counseling
39
Communications
39
Fine Schedule
39
APPENDIX I – Acknowledgment
40
APPENDIX II – Compensation
41
APPENDIX III – Authorization to Withhold Wages
51
APPENDIX IV – Driver’s Equipment
52
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APPENDIX V – Truck Safety Equipment
53
APPENDIX VI – Fine Schedule
54
APPENDIX VII – Acknowledgement of Cell Phone Policy
and Applicable Law
55
APPENDIX VIII – Employee Assistance Program
56
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RHT Driver Handbook
INTRODUCTION
The following handbook has been written to be used in conjunction with the Robert Heath Trucking, Inc.
Employee Handbook. This driver's handbook should further clarify the personnel and operational policies
for drivers of this company. Each driver is responsible for periodically reviewing and maintaining the
knowledge of these policies and procedures. Further, employment with Robert Heath Trucking, Inc.(as a
driver) is based on a terminable "at will" relationship.
Nothing in this driver's handbook (a supplement to the employee handbook) should be construed as a
written or implied employment contract nor a promise of continued employment. This handbook does
not represent an employment contract.
EMPLOYMENT ELIGIBILITY
The following will be considered minimum requirements in order to be employed or maintain
employment as a driver with Robert Heath Trucking, Inc.:
1.
Minimum age of 25 years (considerations will be made for 23 or 24 years old with
extensive experience).
2.
1-2 year(s) of current over the road diesel tractor and trailer driving experience
preferred. Driving experience with refrigerated trailers is preferred.
3.
Meets all DOT regulations pertaining to driver qualifications and must have reasonable,
comprehensive knowledge of FMCSA regulations pertaining to driver actions and
responsibility.
4.
5.
Must pass all DOT required physical exams and drug/ alcohol tests.
Must be insurable and have no more than four citations for moving violations and/or
accidents within the past three years.
DOUBLE OPERATION
1.
It has become impossible to always run solo. On a double operation, drivers will comply
with all applicable DOT logging rules and regulations.
2.
When we have a driver that we feel is not capable of driving solo, he or she will run
double. If an emloyee refuses to run double, the company at its sole and absolute discretion
will terminate the employment of the employee who refuses to run double.
SECURITY BOND
Drivers for Robert Heath Trucking, Inc. are entrusted with equipment and cargo of immense value. It is
the policy of Robert Heath Trucking, Inc. to require a security bond on each driver. This bond is
established to pay debts, fines, shortages or for any damages incurred to equipment or cargo for which
the driver is responsible.
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Each driver is responsible for posting a bond of $1,000. This bond may be established by paying cash or
through payroll deduction of not less than $30.00 per week. The bond is to be maintained throughout
the employment with Robert Heath Trucking, Inc. If the bond has any charges made against it, it will
need to be replenished from payroll deductions. For company drivers, straight interest will be paid on
bonds based upon the six month average of new six month U. S. Treasury Bill issues. Interest will be paid
semiannually on June 30th & December 31st.
For owner/operators, straight interest will be paid quarterly based on the three month average of new
three month U.S. Treasury Bill issues. Interest will be paid according to the following schedule: 3/31,
6/30, 9/30, and 12/31.
Upon termination of employment, the security bond will be refunded according to the following
procedures:
1.
A seven day written notice of intent to terminate is to be submitted to the driver’s
immediate supervisor.
2.
All logs and paper work must be properly completed and submitted on the final day of
employment.
3.
All keys, thermometers and other equipment issued during employment must be
returned in proper working order. Failure to return such equipment will result in the
following charges to the surety bond:
a. Charges for pre-employment physical and all tests for drivers terminated/resigned within
the first six (6) months of employment.
$100 -$110
b. Employee and Drivers Handbook
$ 50.00
c. Driver Equipment as listed below :
i. Dial-type Pulp Thermometer Qty. - 1
$27.00
ii. Glass Thermometer Qty. – 2
$10.00 ea.
iii. Keys
$13.00
1. Drivers’ Room
2. Master Lock
3. Truck Key Qty. – 2
4. Ladies Restroom
iv. Security Lock set
$225.00
v. Mail Box Key
$10.00
vi. Air Gauge
$15.00
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vii. Fuel Card
$100.00
viii. Front Gate Opener
$25.00
ix. Bills of Lading
x. Seals
xi. Unloading Receipts Pads
xii. Stamp Pad & Reseal Stamp
xiii. Wire Set (alt. Battery)
4.
Medical insurance ID cards and driver’s medical and qualification cards are returned.
5.
Truck expense funds are submitted and any amounts due the company are returned.
Truck expense fund advances that are not reconciled will be deducted from the security bond
and/or payroll check.
6.
All claims on hauled load must be received.
Drivers who are involuntarily terminated must meet the above criteria with the exception of
the seven day notice in order for the surety bond to be refunded.
To accomplish the above items and ensure no additional charge backs will become necessary
Robert Heath Trucking, Inc. has 45 days to return the bond funds.
Appendix III Authorization to Withhold Wages for Security Bond must be signed and returned to begin
employment
See Appendix IV for Aknowledgement of Receipt of Driver’s Equipment
SECURITY LOCK DEPOSIT
A security lock deposit of $225 is required to cover the possible loss or damage to the trailer or steering
locks that are issued when employed. This deposit can be established by either paying cash or through
payroll deduction of not less than $25.00 per week. The deposit must be paid immediately following the
completion of payment for the security bond.
The trailer security lock is to be used on all loads. The steering lock should always be used when the
tractor is parked away from the company lot.
The security lock deposit will be refunded upon termination provided that the locks are returned in
proper working condition.
Deductions for the Security Bond or the Security Lock Deposit will not be made in a manner so as to
violate the minimum wage requirements of the Wage and Hour laws applicable to the employee. The
total deposits with the company for the security bond and the security locks is $1,225.00.
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DRIVING RECORD AND CITATIONS
A driver, at the sole and absolute discretion of the company, is subject to immediate termination if
he/she becomes uninsurable or causes an increase in insurance rates. A new driver, at the sole and
absolute discretion of the company, is subject to termination if incorrect driving information is given at
the time of employment.
Citations issued for over weight violations will be the driver’s responsibility when the loaded unit was not
properly weighed before departure.
All other citations will be the driver’s responsibility. It is company policy that the citation be paid by the
company and reimbursed by the driver through payroll deduction. This provides documentation of the
payment if there is ever a question about the payment of the citation.
All moving violations are to be reported to the Safety Director in order for the proper documentation to
be completed.
PETS
See Craig for details.
PASSENGER AUTHORIZATION
A 48 hour notice is required to receive authorization for a passenger (limited to one (1) passenger) to ride
with any driver. Part of the authorization process includes completion of the “Passenger Authorization
and Application for Passenger Accident Coverage” and “Passenger Authorization Hold Harmless
Agreement” forms by the appropriate parties. Accident insurance coverage must be carried for any
passenger. Payroll deduction of $15.00 per week will pay for this coverage.
Robert Heath Trucking, Inc. reserves the right to refuse to transport any passenger. Drivers found to be
carrying any unauthorized passenger will be, at the sole and absolute discretion of the company, subject
to disciplinary action including but not limited to suspension and/or termination.
POLYGRAPH TESTS
Although the use of polygraph tests are not anticipated, under certain circumstances the use of such test
may be necessary. Robert Heath Trucking, Inc. recognizes and will abide by the provisions of the
Employee Polygraph Protection Act.
PHYSICAL EXAMINATIONS
After passing the pre-employment physical, each driver must be re-certified every two years or as
deemed necessary due to a physical or mental impairment which interferes with the ability to perform
normal duties according to the established Department of Transportation physical condition standards.
Each driver is required to carry either the original medical card or a copy of the card while on duty.
The cost associated with the pre-employment physical and all other tests will be withheld from the final
pay check of drivers who resign or are terminated within the first six months of employment.
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DRUG AND ALCOHOL USE AND TESTING FOR DRIVERS
Robert Heath Trucking, Inc. has a compelling obligation to eliminate illegal drug use or alcohol miss-use
within its work place to assure the safety of its drivers and the public. The company mission cannot be
accomplished by employees who are impaired through the illicit use of drugs or miss-use of alcohol. It is
the policy of Robert Heath Trucking, Inc. to 1) follow the minimum guidelines of the Department of
Transportation regarding substance abuse and testing and2) at the sole and absolute discretion of the
company conduct additional drug/alcohol testing to maintain a higher level of compliance than the
minimum levels prescribed by the DOT. (Refer to Appendix VI as attached)
Frequency, Nature and Type of Testing
The following are the times that drivers may be subjected to both drug and alcohol testing: preemployment, random, reasonable suspicion, post accident, and/or unsafe practice or as deemed
necessary by management.
Company policy for drug testing includes any and all specimens that qualify for laboratory testing to
identify illicit/illegal drugs or misuse of prescription drugs to include but are not limited to the following:





URINE
HAIR
SALIVA
SWEAT
BLOOD
Only NIDA (National Institute on Drug Abuse) certified laboratories and procedures will be used for drug
screens. Alcohol testing will be conducted using breath analyzers by certified technicians.
These tests are performed by a DHHS certified laboratory which follows strict guidelines mandated by the
federal government. In accordance with FWHA rules, the drugs that will be tested for are:
Drug
Cocaine
Amphetamines
Opiates
Cannabinoids
Phencyclidine (PCP)
Screening Limit
300 NG/ML
1000 NG/ML
*300 NG/ML
50 NG/ML
25 NG/ML
ConfirmationLimit
150 NG/ML
500 NG/ML
300 NG/ML
15 NG/ML
25 NG/ML
Management may require a second sample to test for other drugs.
See Employee Handbook CHAPTER 10 for full Alcohol and Drug Policy
*Pre-employment Testing*
All applicants who are offered employment with Robert Heath Trucking, Inc. will be required to complete
a drug screen.
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*Random Testing*
Random testing will be conducted in a manner that each driver will have the same chance to be selected
for a urine drug and/or alcohol screen each time an unannounced testing is performed. Unannounced
testing will be frequent enough to comply with Department of Transportation random testing
requirements.




Drivers will be notified that the breath test and/or the urine collection is to be submitted and will
proceed to the collection/test center location as designated.
The driver's supervisor shall explain that the driver has been randomly selected for drug/alcohol
screening and is under no suspicion of drug or alcohol use.
Deferral of testing will be allowed only if the driver is on leave status ( sick/ medical, vacation or
family) or is not available to test because he/she is on the road and will not return before the
clinic closes.
A driver whose random test is deferred will either have his/her name put back into the random
selection pool or held out and kept confidential until the driver returns to duty.
*Reasonable Suspicion*
The company shall require a driver to submit to an alcohol/drug test when the company has reasonable
suspicion to believe that the driver has violated the prohibitions concerning alcohol and/or drugs. The
company's determination that reasonable suspicion exists must be based on specific, contemporaneous,
articulable observations concerning appearance, behavior, speech or body odor.
The required observations shall be made by a supervisor or company official who is trained in accordance
with DOT rules and regulations.
*Post Accident or Unsafe Practice Testing*
A driver who is issued a citation for a moving violation after the investigation of a reportable accident (an
accident for which there is a fatality, medical treatment must be given away from the scene, or either
vehicle must be towed) will be required to submit to a urine drug screen as soon as possible and within
32 hours. Alcohol testing must be completed within two hours.
Drivers who are involved in on the job accidents or engage in unsafe, on duty, job related activities that
pose a danger to self or others or the overall operation may be subject to testing. The following are
examples of injury or damage that would be reason to test: a death or personal injury requiring
immediate medical attention or damage to equipment or property.
*Failure to Appear or Refusal to Test*
Failure to appear (without deferral) or refusal to test under any of the above mentioned circumstances
will be considered a voluntary resignation from the position that will be immediately effective and the
refusal to test will be reported as a positive to any lawful authority.
*Justification of Positive Result*
A driver will be contacted by or may be asked to contact a Medical Review Officer to discuss a positive
result. The driver will be given the opportunity to present any relevant medical information that would
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justify the positive result. Such justification may include, but is not limited to, a valid prescription. If the
Medical Review Officer determines that there is no justification for the positive result, the Officer will
immediately contact the appropriate company official with the result. All DOT rules and regulations
regarding SAP referral, evaluation, and treatment will be followed.
*Employee Assistance Program*
All drivers and supervisors will be educated about the effects and consequences of controlled
substance use on personal health, safety, and the work environment. Designated supervisors
and company officials will be trained to recognize the manifestations and behavioral changes
that may indicate controlled substance abuse.
*Use of Prescription Drugs or Alcohol*
The legal use of prescription drugs is permitted on the job to the degree that they do not interfere with
the safe operation of the vehicle. A driver should ask his/her physician about the safe operation of a
vehicle when a prescription is received. Notification of the use of prescribed controlled substances is
required of all drivers in order to determine if the safe operation of a vehicle is possible.
Driving any company vehicle is prohibited under the following circumstances:
1. While using alcohol,
2. Within four hours after using alcohol,
3. While having an alcohol concentration of .02 or greater as indicated by a breath alcohol test.
Alcohol use is prohibited for eight hours after an accident or until tested for those drivers who require
testing.
*Confidentiality*
The results of any alcohol or drug test will be considered confidential and only those individuals who have
a legitimate need to know will have access to test results. Each driver will be asked to sign an
authorization to be tested and an authorization to release medical information prior to each test.
Refusal to sign the release will be considered a voluntary resignation to be effective immediately.
Department of Transportation regulations concerning the release of drug testing information to
prospective employers will be followed.
*Substance Abuse Professional (SAP) Evaluation*
As per the DOT rules and regulations, every driver who test positive for drug and/or alcohol usage will be
referred to an SAP at the expense of the driver. An evaluation of the driver by the SAP must be made in
writing before the driver returns to work. The medical review officer will also administer a return to work
drug and/or alcohol test. The results of that test must show negative for drugs and/or alcohol in order
to return to work. The company at its sole and absolute discretion may terminate any driver who test
positive for drugs and/or alcohol. The SAP referral will be made regardless of the drivers continued or
terminated employment with Robert Heath Trucking, Inc.
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CHAPTER 1 – Compensation & Driver Policies
General Information
Wages will be paid weekly upon a mileage rate. There are multiple matrices included in the Appendices
that are the basis for the mileage rate. Drivers will be paid for miles turned in with trip envelopes by
Moday at 12:00 PM (noon) for payroll to be processed on Wednesday. Mileage not turned in on Monday
will not be paid until the next pay cycle unless requested as Estimated Mileage Pay, but this should not
become a habit and trip envelopes must be turned in to receive full pay and calculate truck expenses.
Trip envelopes that are dropped at the San Antonio or Dallas yards, as well as Amarillo before 12 noon on
Mondays will be honored for payment on the Wednesday payroll.
Explanation of Pay Scale
At Robert Heath we base our pay scale on three factors:
1. Equipment Type
2. Senority (Years employed with Robert Heath)
3. Fuel Mileage
4. Team or Solo
Equipment Type
We operate a variety of late model tractors with different year models, makes, and engine types and
depending on your tractor assignment, your pay scale will be changed. Each classification of tractor has a
specific fuel mileage target and your pay scale will depend on where your fuel mileage falls in relation to
that target.
Senority
Here at Robert Heath we value our employees loyalty and the longer you are employed at Robert Heath
the greater increase in compensation you will receive based on your term of employment.
Fuel Mileage
Every month your tractor fuel mileage will be calculated and that will become the basis for your pay for
the following month. For example, December’s calculated miles per gallon will determine your pay for
January. All fuel mileage is taken directly from the Peoplenet tracking software based on gallons
consumed versus miles driven.
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Team or Solo Classification
The pay scale for team drivers is different and included in the Appendix along with Solo pay.
Average Monthly Mileage Bonus
All Robert Heath Trucking, Inc.drivers have the opportunity to earn up to $0.0125 per mile depending on
their average, weekly settlement mileage. The calculation for the mileage bonus is based on the
settlement miles for each month and the number of accounting weeks in that month. For example, if you
are a solo and have total settlement miles of 11,600 in January and January has four accounting weeks,
you will receive the full $0.0125 bonus. This is based of your weekly average of 2900 miles per week
(2900 x 4 weeks) = 11,600. The full bonus break down is included in Appendix II.
In order to qualify for the Average Monthly Mileage bonus you must reach at least the minimum required
MPG for your truck type or the bonus will not be given.
Appendix II includes all of the pay scales by tractor category and Average Monthly Mileage
Bonus.
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CHAPTER 2 – Equipment
General Information and Expectations
Robert Heath Trucking operates only late model tractors and trailers utilizing the newest, proven green
technologies. We are a Smartway certified carrier and our equipment reflects that commitment. All
tractors are equipped with APU units for driver comfort and to reduce hazardous emitions. As well as all
trailers being equipped with both side skirts and trailer tails to reduce wind resistance and reduce our
environmental impact.
We are furnishing you with the best equipment available and we expect it to be taken care of accordingly.
We expect all drivers to maintain their tractors and provided equipment in a clean and professional
manner. This includes keeping Cabs and Sleepers clean and free of trash. Under the discretion of the
service department drivers will be required to either clean their cabs to our satisfaction or pay for a
thorough detiling. We take pride in our equipment and our title of “America’s Best” and that is largely
dependent on our drivers’ professionalism.
Each first driver will be checked out with a dial-type thermometer (pulp), a air gage, wire set, keys & load
lock. If your glass thermometer breaks please get replacement from the Safety Department.
Additionally, if a driver terminates his/her employment and does not clean up the tractor to the
satisfaction of Robert Heath Trucking, Inc., the driver will be fined $100.00 for clean up.
Load Locks
1. All trailers are equipped with two bulkhead bars.
2. Bulkhead bars must be accounted for on every trip.
3. The first driver is responsible for these items and will be charged if they are missing.
4. Both bulkhead bars are to be securely locked in the nose of the trailer when t the trailer is empty.
5. The last person to pull the trailer will be charged for the items if they are missing.
6. Report missing bulkhead bars to Dispatch immediately.
7. Report to Dispatch if bulkhead bars are lying on the floor of the trailer.
A fine of $25.00 will be charged if a driver leaves load locks, bulkhead bars, or equipment unsecured.
Every load nees to have a minimum of 2 properly placed Load Locks.
Additional Truck Safety Equipment
Each lead driver will receive the following list of safety equipment upon employment:
1. Extra Belts
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2. Jack
3. Reflectors
4. Flares Qty. – 3
5. Fire Extinguisher
6. Tire Gauge
See Appendix V for Aknowledgement of Receipt of Truck Safety Equipment
Pre-Trip Inspections
All drivers are required to perform a complete pre-trip inspection at the beginning of each trip/every day.
With the implementation of E-logs the paper log book is no longer necessary, but the daily inspection
report is still required to be filled out and turned into the Safety Department. All trailers must be
thoroughly inspected during drop & hook procedures.
On any damage inform the Shop. All old damage will be marked by the Shop with a marker and if new
damage is discovered notify Dispatch immediately. A report may need to be filled out at the pick up
location and might require that pictures be taken.
Maintenance
1. If you have any maintenance problems, please call Dispatch immediately during business hours.
After hours in emergency situations call Jody Heath. Regardless of the time someone will be on
call to assist you.
2. Check oil and water in the TRACTOR daily. If low, add oil or water to the full mark.
3. Check oil and water in the UNIT daily, and when dropping the trailer. If low, add oil or water to
the full mark.
4. Check the air pressure in all tires daily with a gauge @ 100 psi minimum.
Abuse to Equipment
If we find that you have abused the equipment, the company at its sole and absolute discretion will
expect you to pay for the repairs. Failure to pay for repairs due to damage caused by you will result, at
the sole and absolute discretion of the company, in termination of employment.
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CHAPTER 3 – Safety
Safety is the number one priority at Robert Heath Trucking, Inc. All drivers whether company or owner
operator are required to follow all Hours of Service rules and regulations and perform all functions with
safety as their number one consideration. Unsafe driving practices will not be tolerated and to
accomplish a high level of safety Robert Heath Trucking, Inc. has implemented several technologies and
policies. Furthermore, a brief summary of the Safety Management Plan & CSA 2010 Compliance and
Enforcement Program is included so you will be familiar with its criteria and requirements.
Safety Management Plan & CSA 2010 Compliance and Enforcement Program
Comprehensive Safety Analysis 2010 (CSA 2010) is a major Federal Motor Carrier Safety Administration
(FMCSA) initiative to improve the effectiveness of FMCSA’s compliance and enforcement programs. The
goal of CSA 2010 is to better use FMCSA resources to identify drivers and motor carriers that pose safety
problems and then to intervene and address those problems as soon as they become apparent.
CSA 2010’s measurement system groups safety performance data into the following seven categories
called BASIC’s – Behaviorial Analysis Safety Improvement Categories:
1. Unsafe Driving
2. Fatigued Driving
3. Driver Fitness
4. Controlled Substances/Alcohol
5. Vehicle Maintenance
6. Improper Loading/Cargo
7. Crash Indicator
To address each of these categories, Robert Heath Trucking, Inc. has defined and implemented the
following corrective actions:
NOTE: Infractions are counted if they are written as warnings or tickets, identified during an internal
audit, or written up on a DOT inspection. Once 36 months has elapsed from the infraction date, the
infraction will no longer be counted against the driver’s performance. Each individual BASIC categorty
carries its own corrective action measures, but NO driver will be permitted to have a combined record
of involvement in more than six (6) infractions during any 36 month period, in any of the seven BASIC
categories.
Unsafe Driving
If a driver receives an infraction associated with any of the following violations:
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
Speeding related (i.e. speeding, scheduling run to necessitate speeding, using or equipping a
CMV with radar detector, etc.) & railroad crossing vilations such as failure to stop or have
sufficient clearance
The following corrective action measures will be followed:
First Offense: Written warning and training will be provided specific to the infraction received.
Second Offense: Face to face counseling, up to a 5-day disqualification period, and additional training
will be provided specific to the infraction received.
Third Offense: Written notice of possible termination of employment or termination of the Independent
Contractor Agreement at the sole and absolute discretion of the company.
If the driver receives an infraction associated with any of the following violations:
 Moving Violation (i.e. failure to obey a traffic device, following too closely, improper lane change,
improper passing, improper turns, failure to yield right of way, failure to use seat belt while
operationg CMV, failure to use hazard warning flashers, etc.)
 Unauthorized passenger on-board CMV
 Other violations of state and/or local laws, ordinances, or regulations
The following corrective action measures will be followed:
First Offense: Written warning and training will be provided specific to the infraction received.
Second Offense: Face to face counseling and additional training will be provided specific to the infraction
received.
Third Offense: Face to face counseling, up to a 5-day disqualification period, and additional training will
be provided specific to the infraction received.
Fourth Offense: Written notice of possible termination of employment or termination of the
Independent Contractor Agreement at the sole and absolute discretion of the company.
*Any infraction associated directly with either Careless or Reckless Driving could result in immediate
termination of employement or termination of the Independent Contractor Agreement.
Fatigued Driving
If a driver receives an infraction associated with any of the follwing violations:


Hours of Service (HOS) Violation (i.e., 11; 16; 10; 34; 15; 60/70/80-hour rule violations, drivers’
record of duty status not current, etc.)
Other Hours-of-Service (HOS) violations of state and/or local laws
The following corrective action measures will be followed:
First Offense: Written warning and training will be provided specific to the infraction received.
Second Offense: Face to face counseling and additional training will be provided specific to the infraction
received.
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Third Offense: Face to face counseling, up to a 5-day disqualification period, and additional training will
be provided specific to the infraction received.
Fourth Offense: Written notice of possible termination of employment or termination of the
Independent Contractor Agreement at the sole and absolute discretion of the company.
Driver Fitness
If a driver is aware that he/she is in jeopardy of suspension or loss of his/her CDL, he/she must
immediately notify Robert Heath Trucking, Inc. Failure to do so is considered serious misconduct and
could result in termination of employment or termination of the Independent Contractor Agreement.
Drivers must also report all warnings or tickets (written to the driver) to Robert Heath Trucking, Inc. and
arrange to pay the ticket before its due date or the date of conviction. Failure to do so is considered
serious misconduct and could result in termination of employment or termination of the Independent
Contractor Agreement at the sole and absolute discretion of the company.
If a driver receives an infraction associated with any of the following violations:



No medical certificate in driver’s possession
Expired medical examiner’s certificate
No doctor’s certificate in possession
The following corrective action measures will be followed:
First Offense: Written warning and training will be provided specific to the infraction received.
Second Offense: Face to face counseling, up to a 5-day disqualification period, and additional training
will be provided specific to the infraction received.
Third Offense: Written notice of possible termination of employment or termination of the Independent
Contractor Agreement at the sole and absolute discretion of the company.
Controlled Substances/Alcohol
Possession and/or use of controlled substances and alcohol are addressed in the Drug and Alcohol
Section of the Employee Handbook.
If a driver receives an infraction associated with the possession and/or use of drugs or alcohol the
following corrective action measure will be followed:
First & Final Offense: Immediate termination of employment or termination of the Independent
Contractor Agreement at the sole and absolute discretion of the company.
Vehicle Maintenance
All drivers must complete a pre-trip inspection of their equipment including verification of current license
plate, registration, and permits for the tractor and VIN plate and license plate for the trailer as stated in
the Pre-Trip and Post-Trip Inspections section of this Driver Handbook.
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If a driver receives an infraction associated with any equipment violation that should have been caught
during a post and/or pre-trip inspection.
The following corrective action measures will be followed:
First Offense: Written warning and training will be provided specific to the infraction received.
Second Offense: Face to face counseling and additional training will be provided specific to the infraction
received.
Third Offense: Face to face counseling, up to a 5-day disqualification period, and additional training will
be provided specific to the infraction received.
Fourth Offense: Written notice of possible termination of employment or termination of the
Independent Contractor Agreement at the sole and absolute discretion of the company.
Improper Loading/Cargo
If a driver receives an infraction associated with improper loading/cargo (including overweight), the
following corrective action measures will be followed:
First Offense: Written warning and training will be provided specific to the infraction received.
Second Offense: Face to face counseling and additional training will be provided specific to the infraction
received.
Third Offense: Face to face counseling, up to a 5-day disqualification period, and additional training will
be provided specific to the infraction received.
Fourth Offense: Written notice of possible termination of employment or termination of the
Independent Contractor Agreement at the sole and absolute discretion of the company.
Crash Indicator
If a driver is involved in a preventable accident, the following corrective action measures will be followed:
First Offense: Written warning and training will be provided specific to the infraction received.
Second Offense: Face to face counseling, up to a 5-day disqualification period, and additional training
will be provided specific to the infraction received.
Third Offense: Written notice of possible termination of employment or termination of the Independent
Contractor Agreement at the sole and absolute discretion of the company.
NOTE: Management reserves the right to review to each specific occurrence and render corrective
action measures that mayor may not follow the procedures illustrated above, but are deemed
applicable based upon the circumstances of the specific occurrence.
Hours-of-Service (HOS) Policy
Robert Heath Trucking, Inc. is committed to following the hours-of-service regulations. Department of
Transportation (DOT) regulations require all motor carriers and drivers to follow the hours-of-service
requirements. Our hours-of-service policies and procedures will reduce driver fatigue and help the
company avoid the possibility of civil penalties in this part of the FMCSR.
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Procedures
Robert Heath Trucking, Inc. Hours-of-Service Policy requires that all new driver employees or
Independent Contractors be trained in the hour-of-service regulations as part of the compnay’s driver
orientation program. In addition, all current driver employees and Independent Contractors are required
to receive recurrent training in the hours-of-service regulations as needed. All training is to be
documented and placed in the driver’s file.
11-hour driving rule
A driver cannot drive for more than 11 hours following 10 consecutive hours off duty. All time spent at
the driving controls of a commercial vehicle is considered driving time.
14-hour rule
A driver cannot drive after the 14th consecutive hour after coming on duty. After that 14 th hour, a driver
cannot drive again until he/she has 10 consecutive hours of rest. Off-duty time of less than 10 hours does
not extend the 14-hour day.
70-hour/8-day limit
Robert Heath Trucking, Inc. utilizes the 70-hour/8-day rule for all drivers. A driver cannot drive after
having been on duty for 70 hours in any 8 consecutive days.
Adverse driving conditions
A driver who encounters adverse driving conditions and, because of these conditions, cannot safely
complete his/her run within the 11-hours maximum driving time may drive for an additional two hours to
complete the run.
Adverse driving conditions mean snow, sleet, fog, or unusual road and traffic conditions, which were not
apparent to the person dispatching the run at the time, it started. Adverse driving conditions do not
include loading or unloading delays or conditions that were apparent before the run was dispatched.
The 10-consecutive-hours off-duty requirement can be met by combining time in the sleeper berth with
other off-duty time, but only if they are immediately consecutive, with no other type of duty intervening.
After 10 consecutive hours off duty a driver has 11 hours of driving time available. It will be the policy of
Robert Heath Trucking, Inc. that all drivers take a 10 consecutive hour off duty period. The split spleeper
berth rest option should not be utilized.
34-hour restart
A driver who obtains 34 consecutive off duty and/or in a sleeper berth may restart his/her 70-hour clock.
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On-duty time
All time from the time a driver begins work or is required to be in readiness to work until the time he/she
is relieved from work and all work responsibility is considered on-duty time. Work for any entity,
regardless of whether the employer is a carrier, is considered on-duty time. On-duty time includes the
following:









All time ata plant, terminal, or facility of a motor carrier or shipper or other property, or on any
public property, waiting to be dispatched, unless the driver has been relieved from duty by the
motor carrier.
All time inspecting, servicing, or conditioning any commercial motor vehicle at any time.
All driving time.
All time, other than driving time, in or upon any commercial motor vehicle except time spent
resting in a sleeper berth.
All time loading or unloading a commercial motor vehicle, supervising, or assisting in the loading
or unloading, attending a commercial motor vehicle being loaded or unloaded, remaining in
readiness to operate the commercial motor vehicle, or in giving or receiving receipts for
shipments loaded or unloaded.
All time repairing, obtaining assistance, or remaining in attendance upon a disabled commercial
motor vehicle.
All time spent providing a breath sample or urine specimen, including travel time to and from the
collection site, in order to comply with alcohol and drug testing requirements.
Performing any other work in the capacity, employ, or service of a motor carrier.
Performing any compensated work for a person who is not a motor carrier.
Falsification of records of duty status.
 Will not be tolerated
 Driver Employees will record their activities on their grid style record of duty as they perform
that activity
 A driver’s record of duty should be current up until the last change of duty status and be an
accurate and honest reflection of the driver’s duty.
Carrier officials will randomly use numerous documents, i.e.; bills of lading, trip reports, toll
receipts, and fuel reports to ensure accuracy of the driver’s record of duty status
Corrective Action Regarding Hours of Service Violations
Step 1: You will be verally warned regarding the discrepancy/violation, and will be asked to correct it
and a document regarding the discussion will be placed in your permanent Driver Qualification
File.
Step 2: A written record of the violation will be documented requiring a meeting with the Safety
Personnel. Additional training will be provided specific to the infraction. This document will
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require your signature and a copy of these documents will be placed in the Driver
Qualification File.
Step 3: A written record of the violation will be documented requiring a meeting with Safety
Personnel. Up to a 5 day disqualification and further training will be required and documented.
Step 4: Written notice of termination of employment or termination of the Independent Contractor
Agreement at the sole discretion of the Carrier officials.
34 Hour Reset Policy
Drivers will make themselves available for work immediately following any 34 hour reset of their logs
under the 70 hour rule. The only exception will be if the driver has requested either vacation 2 weeks in
advance or has requested time off 1 week in advance and either request has been approved. Any driver
who does not make themselves available for work after a 34 hour reset will face the following disciplinary
actions:
1st offence written reprimand & a signed acknowledgement from the employee or driver who fails to
comply with HOS rules and regulations.
A 2nd offense for failure to comply with 34 Hour Rest Policy will result in a written reprimand & a signed
acknowledgement from the employee or driver who fails to comply with this time off request policy.
A 3rd offense for failure to comply with 34 Hour Rest Policy can result in a 7-day suspension of duties.
APPENDIX I Aknowledgment Form must be signed and returned with initials indicating receipt,
understanding and acceptance of the above policies.
E-LOGS
Robert Heath Trucking, Inc. maintains a safe, hours of service compliant workplace. One of the ways we
do this is with the use of PeopleNet’s E-Logs System. They are FMCSA compliant in all 48 states plus
Canada. You will be instructed in the mechanical use of E-Logs and their operating parameters. All
incoming drivers must have a good working knowledge of the current FMCSA Hours-Of-Service rules to
be able to efficiently work using E-Logs. Robert Heath Trucking, Inc. will supply a Driver’s Guide – Hours of
Service Handbook to help you with this. As well as a part of our orientation and new driving training
course being specifically focused on E-Logs operation. You will also be supplied with a Robert Heath
Trucking, Inc. Hours of Service company policy and our CSA Compliance Policy. We take safety seriously
at Robert Heath Trucking, Inc. and will work with you to help achieve this goal at all times.
Driver Requirements and Expectations
1. Drivers are required to wear seat belts at all times when the truck is in motion.
2. No one is to park on the shoulder of a road except in an emergency.
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3. Do not make "U" turns. Go around the block instead.
4. If you must back up, walk to the rear of the trailer first to be sure you will not hit anything. If you
must back to your blind side, have someone watch for you while you back up.
5. Use caution when road and weather conditions are bad.
a. When fog is too dense to see, STOP AND CALL DISPATCH.
b. When ice is too slick to stand up on it, STOP AND CALL DISPATCH.
c. DO NOT TAKE CHANCES. WHEN IN DOUBT, STOP AND CALL DISPATCH.
Accidents
1. If you are involved in an accident be sure to get the following information.
a. Names, addresses and phone numbers of other parties involved.
b. License number and state of other vehicles involved.
c. As many witnesses as possible: Get names, addresses and phone numbers.
d. Investigating Officer's name and where he can be located.
e. Accident report number and where it can be obtained.
f.
Take photographs with company supplied camera.
2. Anyone having a CHARGEABLE accident is subject, at the sole and absolute discretion of the
company, to termination and forfeiting his/her security bond.
3. If a driver is negligent in an accident, he/she, at the sole and absolute discretion of the company,
may be required to pay the first $1,000 of repair cost. Any bond that the driver has accumulated
will be applied toward payment of this $1,000 if the driver decides to quit rather than pay the
cost of repairs up to $1,000.
4. You must report ALL accidents IMMEDIATELY and come into the office and make an accident
report when you get in.
Driver Cell Phone Use
According to final rules of the Federal Motor Carrier Safety Administation (FMCSA) under 49 CFR Parts
177, 383, 384, 390, 391, & 392, effective December 23, 2011, drivers are prohibited from using cell
phones unless the use of the cell phone is with hands free technology. Already the FMCSA has
prohibited commercial drivers from texting while driving, and now the FMCSA has prohibited
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commercial drivers from talking on a cell phone while driving down the road with the cell phone directly
next to the driver’s ear.
Therefore, it is the written policy of Robert Heath Trucking, Inc. to comply with FMCSA rules as set forth
above and to further prohibit any and all drivers operating for Robert Heath Trucking, Inc. to talk or text
on a cell phone while driving a commerical vehicle. Any driver who wishes to use hands free technology to
communicate on a cell phone while driving a commercial behicle must obtain the necessary free
technology in order to be in compliance with the FMCSA cell phone communication restrictions. Robert
Heath Trucking, Inc. will not tolerate or condone any violation by any commercial driver of the FMCSA
cell phone communication restrictions.
Appendix VII is the Receipt and Aknowledgement of the full policy and FMCSA ruling and must
be signed, dated, and returned to begin employment.
Radar Detectors
Per DOT Regulation 392.71, Radar Detectors and their use or possession is (Effective 12/21/1993):
1. No driver shall use a radar detector in a commercial motor vehicle, or operate a commercial
vehicle that is equipped with or contains any radar detector.
2. No motor carrier shall require or permit a driver to violate paragraph (a) of this section.
It has been and still is the policy of Robert Heath Trucking, Inc. to prohibit use or possession of radar
detectors. Robert Heath Trucking, Inc. ‘s ban on radar detectors will now include the following policy in
addition to the above stated DOT regulation prohibiting use and/or possession of radar detectors:
IF ANY DRIVER RECEIVES A WARNING OR A CITATION FOR HAVING A RADAR DETECTOR FROM A LAW
ENFORCEMENT OFFICER, ROBERT HEATH TRUCKING, INC. WILL CHARGE/FINE THE DRIVER $50.00 FOR
THE 1ST OFFENSE, $100 FOR THE 2 ND OFFENSE AND $200 FOR THE 3 RD OFFENSE.
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CHAPTER 4 – Dispatch Guide
General Information
Normal Dispatch hours are 7:30 AM until 12:00 PM(noon) and from 1:00 PM until 5:00 PM, Monday –
Friday.
Dispatch Team

Meat Department
o Shane Timmerman
o Christina Zamora
o Kathy Naab

Texas Department
o Earl Hopkins
o Massy Martinez
o Peggy Stanley

California Department
o Losey Timmerman
o Martha Pace
All phone calls should be directed to the main line
 (806)-747-1651
Night Dispatch and Problems

Monday – Friday – 1700 – 0100
o Matt – Any Office Phone
o Meat – (806)-535-2300
o Beer – (806)-441-5034
o West Coast Produce – (806)-544-1070
o Texas Produce – (800)-657-7140
o Breakdowns/Accidents – Jody Heath
 Home – (800)-657-7140
 Cell – (806)-794-9804
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CHAPTER 5 – Driver Requirements
Bills of Lading
1. Every load must have a signed Bill of Lading.
2. The driver bringing a loaded trailer to the yard must make out a Bill of Lading on the load,
regardless of the commodity.
3. Each drop of a load must have a Bill of Lading.
4. Please check the attached copies concerning the proper way to fill out all Bills of Lading.
5. All bills and delivery receipts must be signed by the consignee indicating your seals are intact.
Failure to do so could cause you to be responsible for the cost of shortage claims.
6. When picking up a produce load, list ALL pick-ups (Companies and locations) in the order in
which you picked them up, on the Bill of Lading.
7. Keep plenty of Bills of Lading in your truck.
8. Heath Bill of Ladings will not be signed by many of our customers, but still fill out a BOL any time
you make a drop.
Unless you are dropping a trailer in Lubbock, TX do not ever leave a receiver without your copy of the
Shipper’s Bills with the Receiver’s signature, unless you have permission from Dispatch to do so. This
applies even if the Receiver tells you to do so. We must have the bills every time unless you are in
Lubbock, TX (United, Sysco/Watson, US Foods). If there is ever a question regarding bills please contact
Dispatch no matter the time.
Trip Report Envelope
1. FILL OUT AS SHOWN IN EXAMPLES. Put the name of the furthest point out on your trip in the
space labeled "Where trip Ended". (Turn around point)
2. Be sure to put correct beginning and ending date on the trip report.
3. Beginning and Ending Mileage Readings
4. Total cash expenses and enter amount on trip report envelope.
5. List each load hauled.
6. Give routing by name of towns.
7. Put all bills, logs for the trip, and cash expense tickets inside the trip envelope.
8. Use paper clips on your paperwork, DO NOT staple it together.
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Daily Vehicle Inspection Reports
1. DVIR must be made daily.
2. The Driver's Vehicle Inspection Report must be filled out completely, including mileage, date and
signature. One copy is turned in to the office and the second copy kept in the truck for 60 days.
Note any defects or problems with the tractor and/or trailer on the back-side of the last DVIR
turned in with your trip envelope. The shop cannot repair the equipment if they do not know
what to repair. If there is a major problem notify a dispatcher immediately. If there is a need for
a second write-up on the same problem please bring it to the attention of management.
3. DO NOT visit with service employees. It takes up valuable time needed to repair the equipment
and is in violation of our insurance rules & regs
Telephone Check-In
1. Each driver is to CALL THIS OFFICE between 7:30 AM and 10:00 AM (Texas Time) each day when
not under dispatch, (even if you are at home,) including Saturdays and Sundays, as well as
holidays. Otherwise while under dispatch, all check calls are made using the in-truck mobile
communication equipment.
2. When you check call, you must give hours of service for the preceding day.
3. If you know that you are going to need additional expense money, get it when you make your
check call. It takes additional time for you to make another call just for more expense money.
4. We have an out-of-state watts line for night calls to be used if you have trouble loading produce
in California. Call 877-235-6712, regardless of the time.
In Texas, if you have a problem with a load at night, call the Texas (800) 692-4491 line. This number will
be answered 24 hours a day.If you have a mechanical problem at night you are to call Jody Heath at
(800)-657-7140 or 806-794-9804 station to station collect and we will accept the call.
Failure to make check call when required could result in a fine of $25.00 for the first offense, $50.00 for
the second, and $100.00 for the third.
Advances and I.O.U’s
1. If an advance is given to another driver, a signed IOU must be turned in at the termination of that
trip
2. Do Not hold IOU's.
3. No advances are to be taken by the driver from any shipper, consignee, or truck stop without
authorization from this office.
4. Any road advances given will be deducted in full from the next truck expense check issued to the
driver.
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In order to receive an advance the Advance Authorization Form in the Employee Handbook must
be signed and returned.
Time Off
1. If an employee is absent from work for any reason in excess of 12 weeks,
that employee
at the sole and absolute discretion of the company will be automatically terminated.
2. In case of sickness or injury of either member of a team, the other member of the team must
report in and be able to take dispatch.
3. If the second member elects not to take a dispatch, he/she may take a leave of absence until the
1st member returns to work.
4. Robert Heath Trucking will not pay for hospitalization insurance for the team member taking
voluntary leave of absence due to the absence of the other team member taking a leave of
absence.
Late Departures
1. Late departures will not be tolerated.
2. You are to be on the lot and ready to leave at the time you are told to do so.
3. Late departures result in poor fuel mileage and accident risks.
4. When you leave the lot do not stop at Rip Griffin's Truck Stop in Lubbock, Town & Country in
Lubbock, or the Truck Stop in Slaton, Etc.
Load Lock Policy (Repeated in Brief)
Every load nees to have a minimum of 2 properly placed Load Locks.
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CHAPTER 6 – Terminal Policies
Truck Entrance and Exit Procedures
Lubbock Terminal
1. When leaving the lot to go northbound, make a left turn out of the gate and then turn left on
Magnolia. Go north to 34th Street. Turn left on 34th Street and proceed to IH-27. When
returning to the lot from the north reverse the above routing so that you stay off of Avenue A.
2. When leaving the lot to go southbound, make a left turn out of the gate and go to Martin Luther
King Boulevard. At Martin Luther King Boulevard make a right turn to go to 50th Street. This will
give you the protection of the traffic light at 50th and Martin Luther King Boulevard to proceed
in any direction.
3. The gate will close behind you when you come onto or off the lot if no one is in the shop or
office which is usually after hours.
4. When you come onto the lot in Lubbock at night, be sure that the gate closes behind you, lock
your tractor and the control boxes for the gate.
San Antonio Terminal
Any truck coming in or our of the San Antonio yard during work hours must check in with the office
before going to the back. We have a 5 MPH Speed Limit and you need to observe this for safety reasons
at all times. The yard is open 7:30 AM – 12:00 PM & 1:00 PM – 5:00 PM. The yard is closed from 12:00
PM to 1:00 PM for lunch the same as the Lubbock terminal so please be considerate of employees taking
their break.
Upon entering the yard please pull up and park beside the wash rack where the sign says “Stop and Check
In.” DO NOT go to the back and park or get on the wash rack before coming in. You will need to bring
your odometer reading in to Johnny first so they can check to see if your truck is due maintenance. You
will need this info before you check in with Dispatch. Owner/Operators need to check in with the shop
also even if you don’t give an odometer reading.
Once you have this info you need to check in with Tamera in Dispatch. Here you will be assigned a clean
srviced trailer and your old one noted as being on the San Antonio yard. Trailer check-ins are very
important to keep an accurate account of where all trailers are located at a given time.
You must follow the fueling procedures given to you for trailers at all times. Be aware that San Antonio
does not have pumps available on the yard, only a portable with fuel available only during work hours. If
you are coming into the yard with a trailer that needs fuel and it is after hours you will need to fuel
BEFORE you come to the yard. Anyone not fueling according to this procedure will be fined. If you pick up
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a trailer from this yard and it isn’t fueled properly please let Johnny or Tamera know so the problem can
be addressed. Tractor fuel is not available on this yard.
Once you have your dispatch info you will either drop the empty trailer on the left hand side of the yard
or the wash rack if asked to do so. Please fill in any holes before going to the end of the line. The trailer
must be fueled and any pallets removed BEFORE you drop it. If you have pallets let Tamera know when
you check in and you will be advised where to put them.
Loaded trailers only on the back fence line. Please start next to the Dodge with the banner and work
down from there filling in any holes before going to the end of the line. Do not drop a loaded trailer on
the right side of the Dodge (fence line) because it will sink in this spot. Locks need to come off when you
drop and the bills left in the back vent door, even if you are assigned to deliver the load. Things change
and the bills need to be with the trailer at all times. When picking up a loaded trail from this yard you will
find the bills in the back vent door. If the vent door is sealed please put the bills in a bag and put behind
the drain line under the unit near the glad hand. This will be visible to anyone hooking up and also keep
them out of the weather. We do not have a guard or mailboxes to leave them so they always stay with
the trailer.
You cannot stay hooked up to a trailer in this yard unless you are going to be here less than 5 hours then
you may use the ONE spot to the right of the Dodge if it isn’t already taken. DO NOT DROP A LOADED
TRAILER IN THIS SPOT! Do not stay hooked up to a trailer and park along the fence line behind the pallet
trailer. Anyone being here more than a few hours must unhook and drop if the one space is taken. Do not
attempt to park here overnight or along the fence line. The trailer will be dropped and your truck parked
in the appropriate spot and you will be fined.
REMEMBER YOU ARE ON CAMERA!
Trip envelopes need to be brought into Tamera or Johnny during regular work hours so we can get them
in the overnight package. If after hours you can drop it in the drivers’ room located in the portable
building behind the office. Remember the cutoff time for payroll is the envelope must be in Tamera’s
office by 1:00 PM on Mondays to be paid that week.
Parking
1. Our equipment is to be parked on our lot until the driver is ready to leave town. We do not want
our equipment in any residential area as it is against the law and we are liable for any accident
that might happen.
2. When parking on the lot DO NOT park your trailer, loaded or empty, on the three east spots on
the middle row, unless every spot is full. Also, DO NOT park over the line on the west side of the
lot. This blocks the guard's view of the gate and fence.
3. When parking your tractor on the lot at night, be sure to lock your tractor.
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4. Park tractor and trailers between yellow lines.
5. Park loaded trailers on west side of lot south of the office. Put two blocks under each landing
gear and drop it.
6. Park empty trailers on north side of lot and drop it.
7. If west row is full, drop trailers on the south fence row.
8. Park tractor in the middle of lot south of the truck bays.
9. We have reserved parking spaces at Bandini Truck Stop in Los Angeles, California.
10. When parking away from the lot, be sure to use your security lock and steering lock. When you
park at a truck stop, try to park in a well - lighted area.
Dropping Trailers
1. Drop trailers between yellow lines so that the landing gears are ON the front yellow line.
2. When you drop an empty trailer, crank the landing gears down until they touch the ground, then
STOP and slide the tandems to the rear.
3. When you drop an empty trailer, either on the lot or at one of the meat plants, be sure and put
the stop bar in the 7th hole from the rear, and slide the tandem back to the stop bar. If everyone
will do this it should help prevent twisted drive lines. The trailers will also be more evenly loaded.
4. When dropping a loaded trailer, put two blocks under each landing gear. Crank the landing gears
down until they touch the blocks. Put the crank in LOW gear and turn it 25 complete revolutions
and STOP.
5. When you back under a trailer, be sure to hook your air hoses to the trailer BEFORE you back all
the way under the Trailer. LOOK to see if the trailer is low enough to break the 5th wheel over
when you go under it. If the trailer is too high, lower it before backing under it.
6. We have NEVER dropped a trailer that was properly hooked. If the king pin plate of the trailer
rubs the back part of the 5th wheel and breaks the 5th wheel over, it will latch. After you have
hooked the tractor to the trailer, get a flash light and see if the jaws of the 5th wheel are properly
closed. Check for space between the 5th wheel and king pin plate. If there is space between
them the tractor and trailer are NOT properly hooked.
7. If every driver will follow the guidelines listed above, it will cut the expense of damaged trailers
and transferring of loads.
If you do not slide the tandem before dropping an empty trailer there will be a $25.00 fine.
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CHAPTER 7 – Fueling Policies
Fuel at the Terminals
1. Stay at the fuel island while you are fueling. DO NOT go inside and do your paper work while
fueling your truck.
2. When Tractor Fueling, obey the following rules:
a. Enter your Truck # _____________ then press ENTER
b. Enter your DL# _________________________ must be 9 digits.
Put “0” in from of DL# if it does not have 9 digits.
c. Enter your truck mileage _______________________ then press ENTER
d. Enter your Fuel Pump# _____________________ then press ENTER
e. When finished fueling turn pump off, reset meter, and fuel trailer.
3. Trailer Fueling @ RHT Yard
a. Note: Put a 9 in front of all trailer #s , except for DSI trailers.
You need to put 99 in front of the DSI#
b. Example: HEATH 569 = 9569
Example: WTW 6401 = 96401
Example: DSI DSI57 = 9957
c. Enter your Trailer#______________ then press ENTER
d. Enter your DL# ____________________________must be 9 digits.
e. Enter your Unit Hours __________ then press ENTER
MAKE SURE YOU ENTER ENGINE (ENH) HOURS
DO NOT ENTER TOTAL (ELH) HOURS
f.
Enter your Fuel Pump# __________________ then press ENTER
4. After you have fueled and written down ALL the information in #2 above, park your truck
IMMEDIATELY. Then you can finish your paper work. This will eliminate lines at the fuel
islands.Truck Fueling @ RHT Yard
If you do not obey the rules on fueling the equipment, there will be a $25.00 fine for each offense.
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Fuel Purchases on the Road
1. DO NOT put tractor fuel and trailer fuel on the same ticket.
2. Each driver is to get a stick and use it to check your fuel. DO NOT rely on the fuel gauge .
3. Always bring the truck into Lubbock as low on fuel as possible. We can buy fuel at our terminal at
a better price than you can on the road.
4. If you are running in Texas, do not buy fuel on the road unless it is ABSOLUTELY necessary. This
will help keep the gross weight lower.
5. Make sure to check weights and customer requirements with Dispatch before fueling.
Unit Fuel
At each of the Packing Plants there are specific fill requirements when entering and leaving the trailer
yard, and these must be monitored and input into your PeopleNet. If at a Packing Plant the fuel is not at
the minimum tank level do not leave the yard before having the Packing Plant put the proper amount of
fuel back into the Unit. The levels are as follows:

Cargill Friona/Plainview – Entering ¾ Tank, Exiting ½ Tank

Swift Cactus – Entering ¾ Tank, Exiting ½ Tank

Tyson Amarillo – Entering ¾ Tank, Exiting ½ Tank

Seaboard – Entering ¾ Tank, Exiting ¼ Tank
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CHAPTER 8 – Load Handling Policies
Unloading
1. When unloading is paid, you must send in a signed receipt with the Bill number or P O number,
and Social Security number, if possible. Include the trailer number on the unloading receipt.
Always get the official lumber receipt
Shortages
1. Count your load as it is being loaded or unloaded to be sure that the amount you sign for is the
amount counted. You are responsible for the total number of pieces signed for. THE DRIVER
WHO SIGNS FOR THE MERCHANDISE WILL PAY FOR SHORTAGES. Shortages are very expensive
and Companies will not pay for something they did not receive.
2. After a driver for Robert Heath Trucking, Inc. makes a delivery to a customer/receiver, the driver
must obtain from that customer/receiver ALL of the bills for the load and the driver must check
every page of the bills to make sure that NO SHORTAGES were noted on any of the bills.
3. If a shortage is noted on any of the bills received back from the customer/receiver, the driver
must call dispatch from the customer/receiver location where the shortage was discovered and
noted. The driver must inform dispatch that a shortage exist and must document on the bills the
time and date and the name of the dispatcher who was notified of the shortage. Failure to call in
any shortage from the place of delivery where the shortage is noted/found will result in the
driver paying for claim.
4. BE ADVISED: if a driver leaves a customer/receiver location before calling dispatch about the
shortages or fails to give notice of the shortage or fails to document the shortage, the driver will
be responsible for paying the claim. Robert Heath Trucking, Inc. will not pay any claim for
shortages when the company is not made aware of the shortage at the time of delivery to the
customer/receiver. This shortage notification policy is effective 7 days a week, 24 hours a day.
The driver who is responsible for merchandise will be charged for shortages or damages.
Deliveries
1. When delivering any load, regardless of the contents, you are responsible for the load from the
time you hook the tractor to the trailer until the product is unloaded and the delivery receipt is
signed.
2. When you deliver a load of beer to the wholesale distributor, you, the driver, are to:
a. Make sure the seal records are verified by the receiver before breaking the seals.
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b. Open the rear doors.
c. Take down the load locks.
d. Pull the cardboard separators out of the way.
e. Anything else that might be of help to the receiver.
Please do not forget that we are providing a ervice to the customer. If we do not provide
friendly service to the customers, they will find a carrier that will.
3. When you deliver beer to Southwest Miller in Midland, Texas, you are to exit I-20 to Loop 250
and go to Premium Distributing. When you get unloaded, you are to leave the same way you
came in. DO NOT exit over the railroad track east of Premium, because you will tear the
crossmembers and landing gear out from under the trailer. Any damage done to equipment due
to this will be charged back to the driver.
4. When making a delivery in California, do not go to the customer until one hour before your
scheduled unloading time or until daylight. EXAMPLE: If your load is to deliver at 4:00 A.M., do
not go to the customer until 3:00 A.M.. If your load delivers at 10:00 A.M. wait until daylight
before going to the customer.
5. When you have a load to deliver before daylight, you must stay up and be alert until you are
backed into the dock.
6. DO NOT park and go to sleep at the consignees because chances are great that your equipment
will be broken into.
7. If you have a delivery in the Los Angeles area and you get there before time to unload, you should
go to the Bandini Truck Stop and park in one of our parking spaces.
8. Be sure to use your security lock on the back doors of the trailer.
Seal Records
1. Seal records are the most important part of the delivery papers. If you do not have proper seal
records on your load and you come up short, you are responsible for the shortage.
2. The following procedure will be used on all loads requiring seals. (Meat, Beer, Wine, Etc.)
a. Verify that all doors are securely sealed and the seal number recorded on the SHIPPING
PAPERS and BILL OF LADING before leaving the point of loading.
b. Have one of the receiving personnel witness the breaking of the seals and re-seals of the
trailer where necessary (multiple drops). Have the bills of lading initialed by the receiving
personnel showing that the seals were intact.
c. NEVER break a seal on any sealed load without the permission of
except at routine unloading.
Jody Heath,
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d. All shortages must be reported to Dispatch before leaving the dock
of the receiver.
3. All of the products we haul are very expensive. The shippers will not approve a claim unless the
seal records are correctly filled out. If you have any questions ask Dispatch.
4. You are responsible for having seals and bills of lading for your deliveries. Get them from the
Safety department.
5. You must stamp the seal record to all the shipping documents that do not contain a record of
continuous seal record documentation. You must use the stamp pad provided to you and stamp
the shipping document at each stop showing the new seal numbers and have each seal witnessed
by the receiver of the product. Shippers will not honor the Heath bill of lading seal recorded and
will only accept the seal record stamped on each shipping document.
6. You are required to maintain a continuous seal record on all loads that require a seal. Failure to
maintain a continuous seal record on all loads will subject you to payment of any shortage of
product indicated on the claim for loss of product from the shipper.
7. It is also suggested that each time you enter and exit a shipper's facility that has a guard station,
have the guard verify, sign and date the shipping
documents that the seals were intact
upon arrival and upon departure. By having the guard initial/sign, date, and verify seals intact, it
will assist us in proving to the shipper that the seals were intact and verified in and out of any
facility.
Truck Expense Money
1. Each driver assigned to a truck will be checked out with expense money ($250 usually).
2. The expense money is to operate the truck. You are to provide your own money for meals and
personal expenses.
3. All expenses must be accounted for on the trip envelope.
4. Motel tickets are limited to actual expense only w/prior approval.
Beer Loading
1. Weigh in at the guard house as light as possible to allow for a heavier pay load. Place the trailer
bulkhead in the 10th hole from the front of the track when loading or dropping a trailer at
Anheuser-Busch.
After unloading beer if bulkhead bars are not properly stowed in the trailer, the last driver to pull the
trailer will be charged $25.00.
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Weight Limits
1. Be sure to ask the brewery the gross weight of beer loads when you give them the order number
you are to pick up.
2. If you have any questions or problems concerning the weight of your load, please call the
Dispatcher.
3. If you haul any load, and do not weigh, and get a citation, YOU are responsible for the fine.
Temperatures
1. If in doubt about correct temperatures, call Dispatch for verification. Produce should be hauled
at the temperature given you by your dispatcher. A pulp thermometer reading should be taken
every time you stop. Check your temperature before calling in daily.
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CHAPTER 9 – Driver Performance Issues
General
When an employee has a problem that affects the performance of his duties, please come to the office to
discuss the matter with Jody Heath. Do not discuss your problems on the road with other drivers.
In the event there are any problems, or you do not understand specifically what is spelled out in these
rules, come by the office and we will discuss the matter. I hope each of you will strive to comply as
closely as possible to the rules and regulations, thereby making conditions better for everyone connected
with this company. Be sure you have read and understand everything in these rules and regulations.
Performance Counseling
The procedures describe in the Robert Heath Trucking Inc. Performance Counseling policy will apply to
drivers when performance improvement is needed. There are some instances, which are outlined in the
operations policies included in this supplement, that fines may be assessed for failure to comply with
company procedures. These fines will be assessed in addition to the performance counseling.
Performance counseling in no way alters the terminable "at will" employment relationship
betweenemployee/driver and Robert Heath Trucking, Inc. .Performance counseling will be utilized at the
sole and absolute discretionof the company.
Communications
An open line of communication is the goal of the supervisory and management team of Robert Heath
Trucking, Inc. The nature of a driver's job occasionally will impede communications due to the lack of
face to face interaction. When problems or frustrations occur, please discuss them with your supervisor.
Fine Schedule
A Fine Schedule Receipt and Aknowledgement Form is required to be signed by each driver and is located
in Appendix VI.
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APPENDIX I
ACKNOWLEDGMENT FORM
This is to acknowledge that I have received a copy of the Robert Heath Trucking, Inc. Driver’s Handbook I
understand that I am responsible for familiarizing myself with the information in the handbok that
generally describes the personnel policies of Robert Heath Trucking, Inc. including the below itemized
policies and agreements and that I waive my right to further discuss the handbook with an outside
advisor of my choosing, at this time.
Safety Management Plan & CSA 2010 Compliance and Enforcement
Program (contained on pages 17 – 21)
Initials _____________
Hours-of-Service Policy (contained on pages 21 – 23)
Initials _____________
Since the information, policies and benefits described in the handbook are subject to change, I understand and
agree that any changes can be made by Robert Heath Trucking, Inc. and that these changes can be made without
advance notice.
I further understand that my employment is based on an "at will" relationship with Robert Heath Trucking, Inc. I
understand that under this relationship I may choose to sever the employment relationship at any time and that
Robert Heath Trucking, Inc. may also choose to sever the employment relationship at any time.
IMPORTANT: This handbook and/or any of the acknowledgements, waivers, or authorizations in it does not create
any implied or express contract of employment between Robert Heath Trucking, Inc. and its employees. No
supervisor, officer (except for the President of the company as set out below) may create a contract of any kind
with the employee. The only exception is for specific contracts in writing that are signed by the President of the
company. The company reserves the right to alter all or any of the provisions stated in the handbook, including
any employee benefits, at any time without notice to its employees. Robert Heath Trucking, Inc. reserves the right
to finally interpret it policies, procedures, and programs.
This handbook is not to be considered a contract for any reason or for any purpose, but rather is merely a
condensation of various company policies, procedures, and employee benefits to assist you in the conduct of
company business.
Print Name-Last
First
MI
Date
Driver Signature
Witness Signature
Date
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APPENDIX II
COMPENSATION
Wages
Regular weekly pay will be based upon a mileage rate. The following information in Appendix I pages 2, 3,
& 4 outlines the rate that is paid per mile driven:
Referral Bounties
Drivers whose name appears on the application folder of new drivers as being the party who referred the
new driver will receive a bounty of $750.00 after the new driver is continuously employed for six (6)
months. After the new driver has been continuously employed for 1 year the referring driver will receive
a bounty of $250.00. After the new driver had been continuously employed for a 2 nd year the referring
driver will receive a bounty of $500.00. Referral bounties for re-hired drivers will not be paid to anyone.
Pay for pickups and/or drops per load:
 $15.00 per pickup after the 2nd pickup

$15.00 per drop after the 2 nd drop
Layover
After 24 hours at shipper/customer/vendor/receiver = $50.00 (You must note the time, place, and date
of arrival and time of departure on trip envelopes for layover). NOTE: Layover pay will not be paid in
addition to motel bills. All motel bills must be pre-approved by dispatch.
Vacation Pay
Based on the average week’s base mileage pay for the prior 6 months from your anniversary date &
calculated per mile as shown below. Vacation pay is paid the first payroll following the anniversary date.
For the 1st and 2nd year of employment, drivers will be paid for 1 week vacation (7 days). For the 3 rd year
of employment thereafter, drivers will be paid for 2 weeks vacation (14 days).
Vacation pay is a benefit paid by the company to drivers on a yearly basis. Actual time off from work (no
miles trucking) is unpaid time. We do not keep a vacation schedule for drivers. Vacation pay is paid upon
the annual employment anniversary date regardless if any vacation time is used or not by the driver
during the year. Vacation time/pay does not accrue from year to year and is not a compensable item
upon termination of employment. There is no proration of vacation pay as it is paid in full only upon
anniversary of employment upon successful completion of a full year employed/work
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DRIVER PAY SCALES
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APPENDIX III
AUTHORIZATION TO WITHHOLD WAGES
I, ____________________________________________________ hereby authorize Robert Heath Trucking,
Inc. to withhold from my wages and/or bonuses $___________ for __________ weeks for payment and
establishment of a security bond in the amount of $1,225.00.
Furthermore, I understand and agree that funds from my security bond may be deducted to pay for debt,
fines, claims, shortages, or any other amount owed to Robert Heath Trucking, Inc. or for damages to any
equipment or property for which I am responsible. I further agree that Robert Heath Trucking, Inc. may
withhold funds from my wages or bonuses in the amount of $____________ per pay period in order to
maintain my security bond at $1,000.00.
For company drivers, I understand and agree that the interest rate paid semi-annually on the security
bond will be straight interest to be based upon the six month average of the new six month auction of
United States Treasury Bills. For owner/operators, I understand and agree that the interest paid
quarterly on the security bond will be straight interest to be based upon the three month average of the
new three month auction of United States Treasury Bills.
Print Name-Last
First
MI
Date
Employee Signature
Witness - Print Name-Last
First
MI
Date
Witness Signature
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APPENDIX IV
DRIVER'S EQUIPMENT
1. Glass Thermometers Qty. – 2
_______
2. Dial-type (pulp) thermometers
_______
3. Tape measures
_______
4. Keys:
a. Front Gate
_______
b. Drivers room
_______
c. Master lock
_______
d. Truck Qty. – 2
_______
e. Ladies restroom
_______
5. Bills of Lading
_______
6. Seals
_______
7. Unloading receipts pads
_______
8. Mail Box Key
_______
9. Tire Gauge
_______
10. Stamp Pad & Reseal Stamp
_______
11. Wire Set (alt. Battery)
_______
I, ___________________________________________________ have received the above list of
equipment and acknowledge I am responsible for returning listed equipment in working condition.
Print Name-Last
First
MI
Date
Driver Signature
Witness Signature
Date
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APPENDIX V
TRUCK SAFETY EQUIPMENT
1. Extra Belts
_______
2. Jack
_______
3. First Aid Kit
_______
4. Reflectors
_______
5. Flares Qty. – 3
_______
6. Bulb Kit
_______
7. Jumper Cables
_______
8. Lug Wrench
_______
9. Fire Extinguisher
_______
10. O-Ring for Fuel Filter
(can be placedin truck paper)
_______
11. Tire Gauge
_______
I, ___________________________________________________ have received the above list of
equipment and acknowledge I am responsible for returning listed equipment in working condition.
Print Name-Last
First
MI
Date
Driver Signature
Witness Signature
Date
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APPENDIX VI
FINE SCHEDULE
EQUIPMENT
A driver will be fined $100 for cleaning if he or she terminates their employment and does not clean up
the tractor on the inside and under the sleeper.
LOAD LOCKS
The person that leaves load locks, bulkhead bars or equipment unsecured will be charged $25.00.
FUEL AT TERMINAL
If you do not obey the rules on fueling equipment, there will be a $25.00 fine for each offense.
DROPPING TRAILERS
If you do not slide the tandem before dropping an empty trailer, there will be a $25.00 fine.
TELEPHONE CHECK-IN
Failure to make check call when required could result in a fine of $25.00 for the first offense. The second
offense will be $50.00 and the third offense will be $100.00.
BEER LOADING
After unloading beer if bulkhead bars are not properly stowed in the trailer, the last driver to pull the
trailer will be charged $25.00.
SHORTAGES/DAMAGE CLAIMS
The driver who is responsible for merchandise will be charged for shortages or damages.
I, ___________________________________________________ have read, understand, and agree
to abide by the above.
Print Name-Last
First
MI
Date
Driver Signature
Witness Signature
Date
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APPENDIX VII
Robert Heath Trucking, Inc.
Receipt and Aknowlegement of FMCSA Cell Phone Communication Restrictions and Robert
Heath Trucking, Inc. Policy of enforcing and abiding by said restrictions
According to final rules of the Federal Motor Carrier Safety Administation (FMCSA) under 49 CFR Parts 177, 383,
384, 390, 391, & 392, effective December 23, 2011, drivers are prohibited from using cell phones unless the use of
the cell phone is with hands free technology. Already the FMCSA has prohibited commercial drivers from texting
while driving, and now the FMCSA has prohibited commercial drivers from talking on a cell phone while driving
down the road with the cell phone directly next to the driver’s ear.
The FMCSA has as of 12/23/2011 decided by rule to enforce a cell phone hand-held restriction, meaning you
cannot talk on a cell phone while driving a commercial vehicle. Further, you cannot text on a cell phone and
drive a commercial vehicle at the same time. What the FMCSA is allowing for is commerical vehicle drivers to use
any and all available hands free technology such as bluetooth, headset and speaker technologies to allow drivers
to communicate while driving a commerical vehicle.
Commercial vehicle drivers who viloate any cell phone communication restriction (not using hands fee, texting
while driving) may result in a civil penalty imposed on the driver in an amount up to $2750.00 by the ticketing
jurisdiction. Further, drivers may have their operating license suspended or revoked for continued viloations of the
cell phone communicaiton restrictions as established by the FMCSA. Employers who fail to require drivers to
comply with the FMCSA regarding cell phone communications restrictions (not using hands free, textinig while
driving) may result in a civil penalty imposed on the employer in an amount up to $11, 000.00 by the FMCSA.
Therefore, it is the written policy of Robert Heath Trucking, Inc. to comply with FMCSA rules as set forth above and
to further prohibit any and all drivers operating for Robert Heath Trucking, Inc. to talk or text on a cell phone while
driving a commerical vehicle. Any driver who wishes to use hands free technology to communicate on a cell phone
while driving a commercial behicle must obtain the necessary free technology in order to be in compliance with
the FMCSA cell phone communication restrictions. Robert Heath Trucking, Inc. will not tolerate or condone any
violation by any commercial driver of the FMCSA cell phone communication restrictions and further absolves itself
of any violation of these new FMCSA cell phone restrictions by having the commercial driver agree to comply and
abide to the regulations by signing hereto below the agreement and understanding by driver of the FMCSA cell
phone restriction rules.
I, ___________________________________________________ have read the FMCSA Cell Phone Communication
Restrictions and understand my responsibilities in regards to this ruling.
Driver Signature
Date
Witness Signature
Date
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APPENDIX VIII
EMPLOYEE ASSISTANCE PROGRAM
I, _______________________________________________________, certify that I was given the training
required in the Employee Assistance Program under DOT Rule 391.121. This training consisted of 60
minutes educational video covering:
1. The effect and consequences of controlled substance use on a person’s health, safety, and the
work environment.
2. The manifestations and behavioral changes that may indicate controlled substance use or abuse.
Date of Training: ________________________________________________________________________
I, _______________________________________________________, further certify that I was given for
review and discussion the educational materials specified in DOT Rule 382.601 pertaining to testing for
alcohol misuse and controlled substance use. The educational materials are contained in the handbook
“Drug and Alcohol Policy” and cover al lspecified parts of DOT requirements.
Date of Review & Discussion: ____________________________________________
Print Name-Last
First
MI
Date
Employee Signature
Witness - Print Name-Last
First
MI
Date
Witness Signature
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