Reprographics Department DSF Web Print User Manual Thank you for your interest in utilizing DSF Web Print, Santa Monica College’s new online document submission system. This manual will guide you through the process of submitting copy requests to the Reprographics Department at Santa Monica College. Reprographics staff is available during business hours to receive your requests for support and general information at (310) 434-4828. Visit our Department homepage for information at: http://www.smc.edu/TechnologyResources/TheMediaCenter/Pages/Reprographics.aspx SMC Reprographics Department Staff Gloria Bando-Reprographics Administrative Clerk Ext. 4073 Warren Cancilla – Reprographics Technician Ext. 4827 Rigoberto Contreras – Reprographic Technician Ext. 8206 Cecil Godbold – Sr. Reprographic Technician Ext. 4146 Miguel Ozaeta – Reprographics Technician Ext. 4820 Richard Yancey – Sr. Reprographics Technician Ext. 4147 Hours Monday – Thursday 7:30am – 10:00pm Friday 7:30am – 5:00pm COPYRIGHT DISCLAIMER All electronic submissions sent to the Santa Monica College DSF Web Print site for reproduction become the sole responsibility of the sender. The SMC Media Center reserves the right to refuse any materials that may violate Federal Copyright Laws. For more information on Copyright law and electronic rights issues, please visit the following URLs: http://www.copyright.gov/fls/fl102.html http://www.examiner.com/educational-technology-in-dallas/copyright-101-for-educators System Requirements 1. In order to utilize the system you must have Adobe Acrobat 8.0 or Adobe Acrobat Reader 8.1 or higher. For off campus users, a free version is provided on the print driver download page. Otherwise, hold down the shift key and click on the link to our homepage 2. Access the Home Page: http://webprint.smc.edu 1 Managing Your User Profile You are now ready to login: Use your standard login format for SMC users: last name_first name & password. Updating My Contact Information-(REQUIRED) 1. From the Home Page, use the Title Bar menu and click on the My Profile link at top of the page. The My Profile page is displayed. The My Profile page contains information about you, including your contact, billing, and shipping information along with any approval chain you may have, and your default printing options. The information contained on this page is used throughout the system when placing orders and providing order status updates. 2 2. In the My Contact Information section, click on Modify. Your contact information is now available for editing. 3. Update your contact information as necessary. 4. Click the Save button at the bottom of the page. Your contact information has been updated. 5. Repeat this process to update your Default Shipping and Billing information. Next, click on Email Options/Print Options near the top of the My Profile page. 3 6. Email Options/Printing options: Check the appropriate boxes to receive your system generated email notifications. 7. Printing Options: These will serve as general default settings for your orders. Consider the features you most often select. For example, my printing options show that I have selected duplex, letter size paper with a staple in the upper left hand corner (portrait). Selecting these options speeds up the ordering process since most of our incoming orders contain this feature set. SMC Reprographics supports eco-sustainable practices; therefore our policy is a two-sided default on most jobs to conserve on paper. 8. Click the Save button at the bottom of the page. Your default printing options have been updated. 4 Placing Orders DSF Web Print provides two ways to upload a document (1) If your documents are already in one of the required file formats, (PDF, GIF, JPEG, PNG, and JPG) simply upload it directly into the system after logging in. (2) From the application the document was created in (Microsoft Word, Excel, Power Point, etc.) the Sure PDF Print Driver converts your file to PDF for uploading. (This option is initially available only to home computer users.) College computer users will convert their files to PDF prior to uploading them to DSF Web Print. (3) Both methods for uploading files will be explained in detail. In addition, a third section will detail the procedure for Uploading Multiple Files. Converting a Document to PDF (1) From your document select: Print (2) The Print Dialogue Box Displays (3) From the NAME drop down menu select the Adobe PDF print driver (4) Click OK 5 1. The Save PDF File As dialogue box appears 2. Give the file a name and note the save location for retrieval. The file is now ready for upload to DSF Web Print. Uploading Documents Directly into DSF Web Print & Placing an Order 1. Remember, this method requires that the uploaded file be: PDF, GIF, JPG, PNG, JPEG 2. Access the Home Page and login: http://webprint.smc.edu 3. From the Upload a File portlet, click the Browse button. 6 4. The File Upload dialog box will be displayed. 5. Browse to the file location and highlight the file to be uploaded. The selected file will be highlighted. a. Click the Open button. The File Upload dialog box will close and the file path will be displayed in the Browse field. b. Click the Go button. The file will be uploaded into DSF Web Print and the Cart page will be displayed. c. In the Order name field, enter a name to use for this order. The new name will be displayed in the Order name field. Note: The order is given a default name, but can be changed. 7 6. Under the Print Options section, use the Preset buttons and Options tabs to select the appropriate print options. The selected options will be displayed under the Options > Summary tab. Note: You may need to click on the Expand arrow to view the entire section. Note: Use the View Proof and Preview buttons to preview the document before completing your order. 7. If necessary, use the Other Notes field to enter additional instructions for the Print Center. The entered text will be displayed in the Other Notes field. 8. Use the Shipping Information section to select the appropriate location for pickup by clicking on the Method drop down menu. Allow 3-5 days for AET, Airport Arts, Bundy, Emeritus, Madison/PAC and SBDC. The selected information will be displayed in the appropriate fields. The “Hold for Pickup” denotes the Media Center/Reprographics location. All others are external campus sites. 8 7. When the order is complete, the estimated job cost will be displayed. If your print job is chargeable to a Grant, Sustainable Works or KCRW list your billing account number. 8. Click the Place Order button. The order has now been sent to the Print Center and the Order Submitted page will be displayed. 9 Note: If desired, use the Print Receipt link print a hardcopy of the Order Receipt. in the upper right hand corner of the page to 10 Placing an Order for Multiple Print Jobs 1. From the DSF Web Print home page, from the Upload a File portlet, click the Multiple Files link. The File Upload dialog page will be displayed. The File Upload dialog page will be displayed. 1. Click the Browse button. The File Upload dialog box will be displayed. 2. Browse to the file location and highlight the file to be uploaded. The selected file will be highlighted. 3. Click the Open button. The File Upload dialog box will close and the selected file will be displayed under the Selected Files section on the Upload Multiple Files page. 11 4. Repeat steps 1 through 3 until all documents have been selected. 5. Click the Upload button. The Cart page will be displayed. Complete your order as demonstrated on page #7. Downloading the Sure PDF Print Driver (For home computer users) 1. Access the Home Page: http://webprint.smc.edu 2. In the lower left portion of the homepage simply click on the link Get the SurePDF Driver. 3. Install the appropriate Driver for your operating system (Either PC or Mac by following the simple on screen instructions. 12 Uploading Documents Using the SurePDF Driver 1. With the document open, click on the File menu and select the Print Option. The application’s Print dialog box will be displayed. 2. In our example we have selected SMC Reprographics from Name drop down menu. This is the Sure PDF Driver that will insure accurate conversion and printing within DSF Web Print. 3. Click OK 13 Upon selecting the Sure PDF Driver, an acceptance tool will launch. Review the document (proofing process) click the Accept button. The DSF Web Print Login page will be displayed 4. Use the Login portlet to enter your UserID and Password. 5. In the Login portlet, click the Log In button. 14 You will be logged into DSF Web Print and the Add this document to screen will be displayed. Note: If you have other documents in your Cart, you will be asked if you want to add the new document to My Cart (added to the same order) or A New Cart (replaces the current content of your Cart). 6. Make the appropriate Cart selection and click the Checkout button. The Cart page will be displayed. Complete your cart as demonstrated beginning on page #7. 15