AGENDA Wytheville Town Council November 10, 2014 7:00p.m. Wytheville Municipal Building 150 East Monroe Street Wytheville, Virginia 24382 A. INVOCATION-COUNCILMAN JACK W. HUNLEY B. CALL TO ORDER-MAYOR TRENTON G. CREWE, JR. C. ESTABLISHMENT OF QUORUM-MAYOR TRENTON G. CREWE, JR. D. PLEDGE OF ALLEGIANCE-VICE-MAYOR JACQUELINE K. KING E. CONSENT AGENDA 1. Minutes of the regular meeting of October 27, 2014 F. CITIZENS' PERIOD G. OLD BUSINESS-TOWN MANAGER C. WAYNE SUTHERLAND, JR. H. COMMITTEE REPORTS 1. 2. I. a. Refinancing of bond indebtedness b. Downtown Wytheville, Incorporated to assume Main Street Banner Program Public Works a. Shredding event b. Leaf vacuuming regulations OTHER BUSINESS 1. J. Budget and Finance Setting a date for a public hearing to consider renewing the Certificates of Public Convenience and Necessity during 2015 for City Cabs of Wytheville, LLC for the operation of taxicabs and Guardian Emergency Medical Services, Incorporated and Trinity Ambulance Service for the operation of public vehicles ADJOURNMENT G:\COUNCIL\COUNCIL AGENDAS\2014\111014.doc WYTHEVILLE TOWN COUNCIL AGENDA INFORMATION Meeting Date: Monday,November10,2014 Item Name: Committee Reports Item Number: H-1 Subject: Budget and Finance SUMMARY: The Budget and Finance Committee will report on the following matters: a. Refinancing of bond indebtedness b. Downtown Wytheville, Incorporated to assume Main Street Banner Program BUDGET AND FINANCE COMMITTEE REPORT NOVEMBER 10, 2014 1. The Town contacted the Virginia Municipal LeagueNirginia Association of Counties Finance Program to evaluate our existing debt service to determine if there were any savings available to the Town in interest payments, if the existing debt were to be refinanced. This organization has existed since 2003 and is registered as a Municipal Advisor with Municipal Securities Rulemaking Board. By using the VMLNACo Finance Program, it enables small governing bodies, such as us, to directly procure a fixed rate loan program containing competitive interest rates without the cost and complexity of public bond issues. Have said all of that, this calendar year, the Town is seeking to refinance approximately $9.3 million of existing debt. The refinancing of debt is limited to $10 million per year, for bank qualified municipal bonds. Under consideration this year were two loans from National Bank, one loan from Carter Bank & Trust and two loans from Rural Development. All of these existing loans were divided into two categories, Series A and Series B. Carter Bank & Trust was the successful bidder with a 15 year term on the Series A loans. The refinancing of these loans will be at a rate of 2.45 percent over the 15 year term and will save the Town approximately $965,000. The second series of existing loans known as Series B, which has a term of 10 years, will be at a rate of 2.22 percent provided by BB&T. The savings on the Series B funding bond from BB&T will be approximately $360,000. We are looking to do a similar refinancing program after January 1, 2015, for the remaining debt of the Town. It would be the recommendation of the Budget and Finance Committee that we authorize the Mayor, Town Manager and the Town Treasurer to execute all documents, as may be necessary, to proceed with the refinancing program developed by the VMLNACo Finance Program for the refinancing of Series A bonds with Carter Bank & Trust and the refinancing of Series B bonds with BB&T. 2. Downtown Wytheville, Incorporated (DWI) is working on a variety of programs that will enhance the downtown area. A number of committees have been formed and the committees are, currently, analyzing the employment of an architectural/engineering firm that will design the improvements for the downtown area. We anticipate that these design activities and other improvements will commence in the spring. One other area that we have discussed with DWI is for them to assume the Main Street Banner Program as a part of their operational program. Currently, there are poles on Main Street which allow either one or two banners across Main Street that provide advertising for some community event. We believe that in allowing DWI to manage the Banner Program, it would increase the potential for quality signs and quality information to be given to citizens. It will, also, allow DWI the opportunity to receive income from various sources by the erection of certain banners by charging additional fees for businesses to display their logo. We have developed a lease document setting forth the various parameters of DWI operating the Main Street Banner. 2 The lease document is enclosed, and it would be the recommendation of the Budget and Finance Committee that this lease be approved, and, that management of the Banner Program in the downtown area, by DWI, become effective on January 1, 2015. Jacqueline K. King Jack W. Hunley H:\COUNCIL\BFCOMMIT.RPT\2014\BFNOV1 O.doc 3 LEASE AGREEMENT THIS LEASE made and entered into this day of , 2014, by and between DOWNTOWN WYTHEVILLE, INCORPORATED, the part of the first part, hereinafter called "OWl," and the TOWN OF WYTHEVILLE, VIRGINIA, party of the second part, hereinafter called the 'Town." WITNESSETH: THAT for good and valuable consideration, this lease is regarding the aluminum structure banner poles located on Main Street in downtown Wytheville where banners are displayed and more particularly described below, along with the other terms and conditions of this portion of the lease: 1. The Town hereby leases to DWI the banner poles located on Main Street between Fourth Street and the Second Street right of way for the use of displaying banners over Main Street and for the purpose of operating the Main Street Banner Program. This lease period shall be for twelve (12) months beginning November 1, 2014, and ending November 1, 2015. This lease shall renew automatically, annually, unless a thirty (30) day written notice is given by the Town or OWl of their intent not to renew the lease. 2. The lease amount will be One Dollar and 00/100 ($1.00) per annum, and shall be subject to change, annually, at the renewal date, as agreed upon by both parties. The annual lease payment shall be made on or before November 1 of each year. 3. DWI shall, upon execution of this lease, retain the sole responsibility of managing the Main Street Banner Program. DWI will have all rights to oversee and change the regulations and fee structure of this program, as it deems necessary. All applications for participation of this program will be received and approved by the DWI Board or the Board's designee. 4. The Town shall perform all maintenance on the banner poles and hang all banners for OWl as part of the Main Street Banner Program. 5. The Town hereby requests that the OWl Board and/or the Board's designee review all banners to ensure that they are professional and in good taste. The Town retains the right to monitor the aesthetics of the banners and is hereby given the right to request DWI to remove any banner, which the Town deems unacceptable due to the nature of its content or characteristics. 6. DWI shall ensure that all banners meet size standards as directed by the Town of Wytheville Public Works Department. Banners shall be given to the Public Works Department at least three (3) working days prior to their installation over Main Street. 7. Without prior written consent of the Town, DWI shall not use any portion of the leased property or the Town's adjacent rights of way in any manner which interferes in any way with the operations of the Town. 8. The Town and DWI agree that this lease contains all of the agreements, promises and understandings between the Town and DWI. No verbal agreements, promises or understandings shall be binding upon either the Town or DWI in any dispute, controversy or proceeding at law. Any addition, variation or modification to this lease shall be void and ineffective, unless made in writing and signed by the parties hereto. 9. The Town reserves the right to establish additional guidelines regarding the leasing of the banner pole structure, as deemed necessary. 10. If any term of this lease is found to be void or invalid, then such invalidity shall not affect the reaming terms of this lease, which shall continue in full force and effect. IN WITNESS THEREOF, the Town of Wytheville and Downtown Wytheville, Incorporated agree to the above terms of this lease. TOWN OF WYTHEVILLE By: _ _ _ _ _ _ _ _ _ _ _ _ _ __ C. Wayne Sutherland, Jr., Town Manager DOWNTOWN WYTHEVILLE, INCORPORATED By: _ _ _ _ _ _ _ _ _ _ _ _ _ __ John D. Woods, Executive Director WYTHEVILLE TOWN COUNCIL AGENDA INFORMATION Meeting Date: Monday,November10,2014 Item Name: Committee Reports Item Number: H-2 Subject: Public Works SUMMARY: The Public Works Committee will report on the following matters: a. Shredding event b. Leaf vacuuming regulations PUBLIC WORKS COMMITTEE REPORT NOVEMBER 10, 2014 1. This past June, the Town provided local residents the opportunity to shred documents, which could lead to identity theft if not disposed of properly. The event was very well attended, and we felt that it was worthwhile to provide another shredding event. We have, again, contracted with Cintas Document Management to provide the shredding service for the second time this year. The company's mobile shredding truck can shred up to 8,000 pounds of paper per hour. As we learned during the last visit, the shredding truck comes equipped with the ability to lift heavy documents into the truck. We have scheduled this shredding event for Saturday, November 15,2014, between the hours of 10:00 a.m. and 2:00p.m., and it will be held in the Municipal Building parking lot. We would like to encourage all Town citizens that have shredding needs to participate in this activity. There is no charge for participating in the shredding event. 2. Now that autumn is in full force all the leaves have begun to fall. As usual we have had several inquiries with regard to our annual Leaf Collection Program. Town forces began this past week to collect leaves at curbside as they are deposited. Obviously, over the next several weeks, the volume of leaves that will be collected will increase, and the collection efforts will continue to be oriented to a street by street collection. With regard to the Leaf Collection Program, we think it is important to remind town citizens about the policies of leaf collection. We would remind citizens to rake the leaves up to the side of the street, but not into the street. The 1 accumulation of large quantities of leaves in the street tends to create traffic hazards. The town citizens should not pile any leaves into the street that will create any type of impediment to vehicular travel. Additionally, any citizen who has specific questions should contact the Town Office. We think this is an extremely helpful program to our town citizens and would hope that everybody will attempt to comply with the regulations. H. Judson Lambert Thomas F. Hundley H:ICOUNCILIPWCOMMIT.RP"T\2014\PWNOV10.doc 2 WYTHEVILLE TOWN COUNCIL AGENDA INFORMATION Meeting Date: Monday, November 10, 2014 Item Name: Other Business Item Number: 1-1 Subject: Certificates of Public Convenience and Necessity SUMMARY: Section 7-113 of the Code of the Town requires that the Council conduct an annual hearing for the purpose of determining the number of taxicabs or public vehicles for which Certificates of Public Convenience and Necessity shall be issued during the next calendar year. There are several matters that are reviewed by the Council in the course of renewing a certificate and those include condition of the vehicle, appropriate liability insurance and other general requirements. Trinity Ambulance Service, Guardian Emergency Medical Services, Incorporated and City Cabs of Wytheville, LLC have been notified by mail as prescribed in the Town Code. Trinity Ambulance Service, Guardian Emergency Medical Services, Incorporated and City Cabs of Wytheville, LLC have submitted the necessary paperwork. To meet the publication requirements for the public hearing, the earliest the public hearing could be conducted would be December 8, 2014. During the public hearing, we will present the inspection reports by the Police Department. Enclosed are the companies' applications and proof of liability insurance. G:\COUNCIL\Agenda lnfo\2014\Agenda lnformation111014.doc APPLICATION TO OPERATE PUBLIC VEHICLES WYTHEVILLE, VIRGINIA Date I IJ -- d. } ~ I ' tJ TO: Town Council, Town of Wytheville, Virginia. 1. Application to operate Taxicabs/Limousines/Public Vehicles is hereby made by: NAME Y£C?Gy HOMEADDRESsl<?5 IC'tJJ(}' Q.hxS pA1U< 1/(AJLti.. Rd, ______________________________ BUSINESSSTREETADDRESS__~S~A~tn~~f BUSINESS MAILING ADDRESS___._,$......__.A--1-L-m-'--'---'b=---------------------HOME PHONE ,Q ~ & . 214- 2. iD tJ JG BUSINESS PHONE af'J/p- a_ a1{ ~ J. Ss-l.tJ Financial ability and responsibility of applicant. (Show evidence of adequate insurance, indicating liability limits, and company.) 3. Name and address of person lending money or furnishing capital to applicant 4. Number of vehicles, kind, seating capacity, body type, year model, and color for each vehicle. YEAR MODEL BODY TYPE MAKE CAPACITY COLOR 7 Eo f{J) s 5. 6. Convictic~n or pleas of guilty for any violation of the law? YES NO V IF YES, HOW MANY? _ _ _ _ _ _ _ __ Reason why applicant believes public convenience and necessity require granting of application. Som£TnY\£ '5 Operating under Company Name of Signed C.. 1T ~ ND (' ot'Hff?. YR.Aw5QM(ATJrnJ 1 f) B S 6 F W ~Tt\ 'E \/I LL £ 7 L L (!... ~ .&.!ffl, ~ .11 G:\FORMSLET\PUBLIC VEHICLES APPLICATION.doc fJVA=ILt(BLc- 8 ACORD ~ DATE (MMIDDIYYYY) I CERTIFICATE OF LIABILITY INSURANCE 10/20/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT David Martin PRODUCER NAME: r~gN:o. Extl: 276 228 4191 ~:t~~SS: [email protected] David Martin Insurance Agency, Inc. BOO E Main St., Ste 120 Wytheville, Va. 24382 INSURER1S) AFFORDING COVERAGE INSURER A: National Indemnity Company INSURED INSURER&: I iAJc FAX No): 276 28 9466 NAICII 20087 INSURERC: City Cabs of Wytheville, LLC INSURERD: 185 Cox's Trailer Park Rd INSURERE: Wytheville, Va. 24382 INSURERF: CERTIFICATE NUMBER· REVISION NUMBER· COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICYEXP INSR TYPE OF INSURANCE LIMITS _L:~hlE~_t MMIDDIYYYY POLICY NUMBER LTR l:~ci-~~~ COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ r--- r--- p CLAIMS-MADE D OCCUR 1---- r--R"L AGGREGATE LIMIT APPLIES PER: POLICY DPRQ. JECT LOG D r--A r--- ANY AUTO ALL OWNED AUTOS HIRED AUTOS UMBRELLA LIAB EXCESS LIAB $ $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS • COMPIOP AGG $ &~~~~~;~JliNGLE LIMIT $ 125,000 BODILY INJURY (Per person) $ $ OTHER: AUTOMOBILE LIABILITY r--r--r--- ~~~~H ?E~~~~~~encel MED EXP (Any one person) ')( SCHEDULED !-'---'- ~~1~gWNED AUTOS UM-$125,000 70 APS 05267 12/17/2013 12/17/2014 BODILY INJURY (Per accidenl) $ x H OCCUR CLAIMS-MADE rp~~:~~d~I?AMAGE $ UM $ 125,000 EACH OCCURRENCE $ AGGREGATE $ 1 _l RETENTION $ OED WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE NIA OFFICER/MEMBER EXCLUDED? (Mandatory In NH) I STATUTE PER l I ~~HE.L. EACH ACCIDENT D $ E.L. DISEASE· EA EMPLOYEE $ ~~~~~fp"fr~ 'g'~'gPERATIONS below A $ E.L. DISEASE · POLICY LIMIT $ $500 Deductible Comprehensive and Collision same same same DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) 1. 2005 Ford Freestar Vehicle# 2FMDA52235BA21503 2. 2007 Ford 500 Sedan #1FAHP24127G130270 CANCELLATION CERTIFICATE HOLDER Town of Wytheville SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 150 E Monroe St Wytheville, Va. ACORD 25 (2014/01) 24382 The ACORD name and logo are registered marks of ACORD APPLICATION TO OPERATE PUBLIC VEHICLES WYTHEVILLE, VIRGINIA Date.--1-/-={)-·--=-/5--=-. ---=-2_tJ..:._//-/---(/_ _ 1. Application to operate Taxicabs/Limousines/Public Vehicles is hereby made by: NAMEO;I!Hic/t'atl 1 r 1\)~ BUSINESS STREET ADDRESS Sf tU 'fffe()///e, IJ f+ 200 /.() .S(lt~/Jel- Sf, U)l(/-heo///eJ /JA- BUSINESS MAILING ADDRESS P. tJ ·IJ@-- HOME ADDRESS f'tltlfitlt: I /3tOaJtJ- /;2/P UJ. fJtJ£ifl PHONE_~1~- 2a'-L:=:.-(298$ HOME 2. [/!]eR1erJcyiYJe/t'tfl !'J ef./JJ;t'5 (!UL. /3{) 7' LtJrf-de BUSINESS PHONEs?d8~7..t-<!{ trl--- :iJiJ.,rJ"ifell-'-/ /)ol)l}le Financial ability and responsibility of applicant. (Show evidence of adequate insurance, indicating liability limits, and company.) ~ a.i:la.duk 3. Name and address of person lending money or furnishing capital to applicant. 1\1/tr4. Number of vehicles, kind, seating capacity, body type, year model, and color for each vehicle. YEAR MODEL BODY TYPE CAPACITY COLOR 5. Conviction or pleas of guilty for any '{iolation of the law? IF YES, HOW MANY? _ _ _ _ _ _ __ YES NO LL_ 6. Reason why applicant believes public convenience and necessity require granting of application. ~ c14Ja LiJIJ'a ~ 1t. t?llo/ tozy j}t7uf.e ;.ffluizb (!_%3-d·b vfcm ~~ '4-. ~ . ~ • Operating under Company Name of.:q.f#:J.'&il/i,if.._E~-lhUt.~:!:fo2-1 1Ef-..L.LJ.~UY..-2!:~~~l.d:L.::___ _ _ __ WL u unJr cltJ:yifi:OA~,IJ. 4 ~ G:IFORMSLET\PUBLIC VEHICLES APPLI YEAR MODEL CAPACITY MAKE BODY TYPE 2000 VOYAGER CHRYSLER VAN 5 1999 GRAND CARAVAN DODGE VAN 5 CHEVROLET VAN 5 OLDS VAN . 2001 VTR CHEVROLET VAN 5 5 . 2002 VENTURE CHEVROLET VAN 5 . 2001 CARAV.AN DODGE VAN 5 .2001 MALIBU CHEVROLET SDN4 4 HYUNDAI SDN4 4 FORD 4SDN 4 2004 CARAVAN DODGE VAN 5 2003 CARAVAN DODGE DODGE 5 2002 ACCENT HYUNDAI 4SON 4 1998 CONTOUR FORD 4SDN 4 2007 CARVAN DODGE VAN 5 2006 AVEO CHEVROLET 4SDN 4 · 2002 TOWN & CO CHYRSLER VAN 5 ·2005 CARAVAN DODGE VAN KIA VAN 5 5 FORD VAN 5 FORD VAN 5 . 2008 FORENZA SUZUKI 4SDN 4 . 2000 SAFARI SL GMC VAN 6 . 2001 LESABRE BUICK 4SDN 4 · 2001 CHEVROLET IMPALA 4SDN 4 · 2002 BRAVADA OLDSMOBLIE 4SDN 4 2000 CHEVROLET BLAZER SPORT 4 1999 CHEVROLET BLAZER 4SDN 4 2004 CHEVROLET MALIBU 4SDN 4 1998 CHEVROLET VAN 4SDN 4 · 2001 VENTURE 1998 SILHOUETIE 2003 ACCENT . 2001 TAURUS 2002 SEDONA .2004 FORD 2000 WINDSTAR 1998 ECONOL FORD VAN 3 1998 ECONOL FORD VAN 3 1999 ECONOL FORD VAN 3 2011 ECONOL FORD VAN 3 1998 EXPRESS CHEVROLET VAN 3 2007 ECONOL FORD VAN 3 2006 ECONOL FORD VAN 3 Guardian EMS P 0 Box 1304 Wytheville, VA 243 82 COLOR OUR# GREEN #1 PLE #2 SILVER #3 WHITE #5 BLUE #6 MAR #7 BROWN #9 MAR #11 SILV~R #12 GREEN #13 BLUE #14 BLUE #15 BLUE #16 #17 BLUE #18 RED #19 BLUE #20 BLUE #21 BLUE #22 WHITE #23 BLUE #24 WHITE #25 RUST #26 WHITE #27 BGE #28 BLACK #29 SILVE~ #30 WHITE #31 BLUE #32 WHITE #36 WHITE #500 WHITE #501 WHITE #502 WHITE #504 WHITE #505 WHITE #506 WHITE #507 To Page: ~002/002 GUARDIAN 11/05/2014 17:15 FAX of~? -~ ACORD® CERTIFICATE OF LIABILITY INSURANCE ~-· 11/5/20H THIS CERTIFICATE IS ISSUEC f'S A MAHER Of= INf'ORMAT!ON ONLY AND CONFERS NO RIGHTS UPON THE CE?.:TIFICATE HOLDER. 7HIS CERTIFICATE DOES NOT AF'"IRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVER.01GE ArFCRDEJ BY THE POLICIES 8ELOW. TH'S CERT!FIC.A.TE OF I.NSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE '.SSUI\lG INSU. RER(S), AUTYORIZED REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER. J IMPORTANT: If the certificate lwicer is an ADDITIONAL INSURED, the policy(ies! must be endorsed. II SJBROGATION S WAIVED. subject tc / the terms and conditions of th! pol:cy, certilin policiBs may require 21n endorsement. A !:tatcment on this rotortihafe does not confer rig!1ts 'Olile certificate t·:oldeo in lieu of such end_;.c;..r..:s_e_m_e;.r.:c1t_,_(s-')-·_ _ _ _ _ _ _ _ _-rl"i'ii(Tf]\P'~------:----:-::-:- I fi2~~AC Twa.n..'1a ! ?RCDUCER. ' t ~ :Trus po~nc. J.nsurance, '.:4.25 State street ' !suite 30"! Bristol -r-cr ~...; ''~ICNo.E,'tl: .,,, :~-M:l\lt 4500 ere: ... ! .......... --·--~FAY i ~~VJC.ttol:<'7•;14H-i.J£1. ' -J·-~kson~t~·stoo'_, ..., .. "' co~ a..... ._ ~!!:__._·"-·-'·-··-·---'-'- - - - - - : - - - - - -\....L - !NSURER{S) /!.FFORD!r-19- C:?~~·-"-c;.G.=E_ _ _ _ _ _ _ _ __cl·cctt.:.:.'IC::..::_fl__ ._ 24273 INSURER A :THO l~dicaJ. l?O l3ox 1304 \lA 2.4382 - biarke~ InSU.l:~::lCe COftlPanv :'I\!2y Ri sl< ~UMRC. _1.0885 -- _ _j i INSURER 0 , IHSuRER s \Wytheville ::>- ! ADDRESS:- INSU~ED Guard.ian Emergency Jacl:sor:, ~--5) 45~ i PHONE . --~ !-"':~"':"'~"': : .: .:. .: !.-'- :- - - - - - - - - -....... ·.- =====f=---~ ~1 LC~O...:V:.=E:.:R::..A::..G=E.::S-=-------.....:. CERTIFICATE NUI'vlBER :CLH5l502002 REVISiON NUI'v18ER: B CANCELLATION CERTIFICATE HOLDER OF WYTHEVXLLE PO SOX 441 ~OWN 'W"YTHEVJ:LLE I VA 24382 SHOULD ANY OF THE ABOVE DESCRlf.lEQ POLICIES BE C.ONCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE 11\llLL BE DELIVEREC IH ACCORDANCE WrrH THE POliCY PROVISI·::H~S. II.UT-JCRIZEC RE?RESENTATlVE B Robertsor., ::IC/'l'.::"J 1?:~-....t~<' '. 7/.:£-::::::.- ~==:=~~::-::::-;:-:------------------l._.-----:::--:-::'::"::-::":~~~~-::::--:.-:--:-:::-:-:=-:-:--::-:-:--:-------i ACORD 25 (2010105) © 1988·2010 ACORD COR ?ORATION. All rights reservDd. iNS075 f?l11f1\1L:;1 "11 NOV-05-2014 05:05PM From: ID: TOWNOF!t-JYTHEV I LLE 10/17/2014 ,, . 11:32 1 / TRINITY MARION PAGE 02/02 APPLICATION TO OPERATE PUBLIC VEHICLES WYTHEVILLE, VIRGINIA Oate._____.{~D-...h,..._;J'--'7~~-=-J_,_f---~ TO: Town Council, Town of Wytheville, Virginia. 1. Application to operate Taxicabs/Limousines/Public Vehicles is hereby made by: NAME Tr/n,·'/;11 tfYtt/:;,iAI\Jc..£!; ~rt/J',;,eJ ~~C- HOMEADDRESS _____________________________________________ fYAr;.,&~+l//1 d 11-?5J/ , I./Yd9 ie.e, ifwv r BUSINESSSTREETADDRESS BUSINE:SS MAILING ADDRESS ___________________~-------HOME PHONE_ _ _ _ _ _ _ _~ BUSINESS PHONt::fl!:lfk .- 2. 9~ Financial ability and responsibility of applicant. (Show eVidence of adequate insurance, indicating liability limits, and company.) :;,£ 6 3. ?Sri .. S B ti:A-chrrwl copy Name and address of person lending money or furnishing capital to applicant. NIA 4. Number of vehicles, kind, seating capacity, body type, year model, and color for each vehide. YEAR MODEL MAKE BODY TYPE CAPACI"fY COLOR 13ed l99£, Ch~~' Ca~ru·,er L\t>tSDN 5 2DJ2 Anb;b:fe MefC 2..Db& E>~5o FDr-d - AN\f;>L Al\1\.BL 5. Conviction or pleas of guilty for any~atlon of tha law? YES NO ~ IF YES, HOW MANY?_ _~--,.-~- 6. Reason why applicant believes public convenience an.d necessity require granting of application. OCT-17-2014 11:30RM From: 1 ID:TOWNOFWYTHEUILLE 10/17/2014 14:20 TRINITY MARION 1 PAGE 01/01 CERTIFICATE OF LIABILITY INSURANCE CERTIFICATe IS ISSUED AS A MATTI!R OF INFORMATJON ONLY AND CONFERS NO RIGHTS UPON THIS CERTIFICATe DOES NOT AFFIRMATIVELY OR NMAllVELY AMeND. EXTEND OR Al.T.ER THE COVERAGE AFFORDED BY THE POLICIES SEI.OW. THIS CERTIFICATE OF IN~URANC£ DOES NOT CONSTtTUTE A CONTRACT BE"T'Mi£N THE ISSUING INSU~~(S), AU11i0RI2ED REPftESENTAnVE OR PROOUCER, AND THE CER'I'IFICATE HOLDER. ll'ftiiVIKii!R Slemp B;r:ant aaonciars i Assoc. 1 J:ne. 116 W.Ma.tn St., :P.O. :aox 887 Marion VA 24.354 llt$Jft101) h;i.nity Aulbal.anae Service 4429 Lea H"Y D0087l-D1 CERTIFICATE HOLDER CANCB.LAnON Virginia J?:reli:i.er Baal. th CIU'e .PJ.an SHOULD ANY OFlHE ABOVE DE&CRED POLICIES BE! CANCeU.E;D aEFOAS iHE EXPIAATION 0ATE. 1HI5Rmw, NO'IlcE INIJ.,L BE DELI\IeRI!D IN ACCORDANCE WITH THE POUCY F'ROVISIOHS. 1?0 Bo:x: 5307 Rialmond, VA OCT-17-2014 02:18PM 23219 From: 1 ID:TOWNOFWYTHEVILLE MINUTES OF THE REGULAR MEETING OF THE WYTHEVILLE TOWN COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, OCTOBER 27, 2014, AT 7:00 P.M. Members present: Trenton G. Crewe, Jr., Jacqueline K. King, H. Judson Lambert, Thomas F. Hundley, Jack W. Hunley Others present: Town Manager C. Wayne Sutherland, Jr., Assistant Town Manager Stephen A. Moore, Town Clerk Sharon G. Corvin, Town Attorney Robert P. Kaase, Police Officer Bryan Bard, Tim Reeves, Debbie Reeves, Becky Grubb, Danny Gordon with WYVE-AM/WXBX-FM/WLOY-AM, Wayne Quesenberry with The Wytheville Enterprise RE: CALL TO ORDER, QUORUM, PLEDGE Mayor Crewe called the meeting to order and established that a quorum of Council members was present. The Pledge of Allegiance was led by Councilman Hundley. RE: CONSENT AGENDA Mayor Crewe presented the consent agenda consisting of the minutes of the regular meeting of October 13, 2014, and the request of the Fort Chiswell High School After Prom for a special exception facility use permit for their After Prom Celebration to be held at the Recreation Center on May 2 and 3, 2015. He inquired of the Council if there is a motion to approve both items together or as separate items. A motion was made by Vice-Mayor King and seconded by Councilman Lambert to approve the consent agenda consisting of the minutes of the regular meeting of October 13, 2014, and the request of the Fort Chiswell High School After Prom for a special exception facility use permit for their After Prom Celebration to be held at the Recreation Center on May 2 and 3, 2015. Mayor Crewe inquired if there is any discussion on the motion. There being none, the motion was approved with the following voting in favor and there being no opposition: For: Trenton G. Crewe, Jr., Jacqueline K. King, H. Judson Lambert, Thomas F. Hundley, Jack W. Hunley. Against: None. RE: CITIZENS’ PERIOD Mayor Crewe stated the next agenda item is Citizens’ Period. Mayor Crewe inquired if there is anyone attending the meeting who wished to address the Council. There being no one to address the Council during Citizens’ Period, he thanked everyone for attending the meeting and proceeded with the agenda. RE: OLD BUSINESS Under Old Business, Town Manager Sutherland reported the following: 1. The Council will hold a Work Session tomorrow morning, October 28, 2014, at 7:00 a.m. 2. The Virginia Municipal League will hold the Regional Supper on Wednesday, October 29, 2014, if any of the Council members would like to attend. 3. The Public Works Department will be picking up leaves and brush this week, therefore, if anyone has leaves and/or brush to dispose of, this is the week to do so. The leaves will be an ongoing operation. 4. At each Council member’s seat, there is a letter from Pat Hurst of the Wythe County Community Hospital Auxiliary. Town Manager Sutherland stated that the Auxiliary is requesting a raffle permit for 2014 to raffle a stuffed snowman. He noted that the Auxiliary would need a raffle permit to do so. A motion was made by Vice-Mayor King and seconded by Councilman Hundley to approve the request of the Wythe County Community Hospital Auxiliary for issuance of a raffle permit for 2014. Mayor Crewe inquired if there is any discussion on the motion. Councilman Hunley inquired as to what kind of snowman is being raffled. Vice-Mayor King explained that the snowman is similar to a large stuffed bear that was donated to the Auxiliary. She noted that the snowman will be raffled off, and the tickets are one dollar each. Mayor Crewe inquired if there is any further discussion on the motion. There being none, the motion was approved with the following voting in favor and there being no opposition: For: Trenton G. Crewe, Jr., Jacqueline K. King, H. Judson Lambert, Thomas F. Hundley, Jack W. Hunley. Against: None. 5. Vice-Mayor King asked Town Manager Sutherland to remind her again when the Town will hold the free shredding event for Town citizens. Town Manager Sutherland noted that the event would be held on Saturday, November 15, 2014, in the Municipal Building parking lot. Mayor Crewe commented that complete details are in the Town Manager’s report. RE: BUDGET AND FINANCE COMMITTEE REPORT Councilman Hunley, reporting for the Budget and Finance Committee, stated that Town Treasurer Mike Stephens advises that he now has all the information from the Commissioner of the Revenue on Personal Property Taxes, i.e. vehicles. He advised that as the Council knows, several years ago, the State changed the law with regard to procedures where car taxes were eliminated, and then the State reimburses communities a certain percent. Councilman Hunley commented that when the budget was adopted this past year, the reimbursement that was established in the budget document was 58.49 percent, and, as the Council knew at that time, it was an estimate until the Commissioner actually provided the Town with all of the data for the year. He remarked that it has now been determined that the reimbursement percentage from the State will need to be established at 58.97 percent. Councilman Hunley advised that Town Treasurer Stephens would request, and the Budget and Finance Committee recommends, that the Council take an action to establish the reimbursement percentage at the above described amount. A motion was made by Councilman Hunley and seconded by Vice-Mayor King to establish the Personal Property reimbursement percentage rate from the State at 58.97 percent. Mayor Crewe advised that the motion from the Budget and Finance Committee is for Council to adopt the Personal Property Tax Relief Act percentage rate of 58.97 percent. Mayor Crewe inquired if there is any discussion on the motion. There being none, the motion was approved with the following voting in favor and there being no opposition: For: Trenton G. Crewe, Jr., Jacqueline K. King, H. Judson Lambert, Thomas F. Hundley, Jack W. Hunley. Against: None. Councilman Hunley also reported that in August, all four governing bodies that are participants in the Smyth Wythe Airport Commission met to review future operational procedures for the airport’s operation. He stated that the meeting was held at the airport, and a great deal of information was provided to all of the representatives from the governing bodies. Councilman Hunley noted that prior to that meeting, there had been some questions about the operational and financial procedures that all of the governing bodies desired to be corrected. He advised that as a result of the meeting, a resolution was developed for consideration and adoption by all four participating governing bodies. Councilman Hunley stated that the essence of the resolution provides that a presentation would be made jointly to the governing bodies prior to each year’s budget adoption. He noted that the governing bodies all agreed that they wanted a detailed cost estimate and funding stream schedules on all projects submitted for approval by all of the governing bodies prior to committing any funding to projects. Councilman Hunley advised that it was agreed by the governing bodies that the Airport Commission should develop pricing for all services at the airport to include the total cost including labor and utilities for hangar rental and fuel sales. He stated, finally, the governing bodies had requested that the Airport Commission communicate requirements of the airport that will reflect both existing and future changes to State and Federal law governing airports. Councilman Hunley commented that later in the meeting, the Council will consider the adoption of a resolution that sets out these parameters. He advised that it would be the recommendation of the Budget and Finance Committee that the resolution be adopted when it is considered. A copy of the Budget and Finance Committee report is attached and made part of these minutes. RE: PUBLIC WORKS COMMITTEE REPORT Councilman Hundley, reporting for the Public Works Committee, stated that Phase I of the Heritage Walk, which extends from Withers Park to the north side of Main Street, was completed last year. He commented that Phase II of the project has been identified, and it will extend from the south side of East Main Street to the Elizabeth Brown Memorial Park. Councilman Hundley noted that the Virginia Department of Transportation provided funding for Phase I and will, likewise, be providing funding for Phase II of the project. He commented that in order to access these funds, it is necessary for the Council to adopt a resolution requesting VDOT to designate a project and to provide the funding. He advised that later in the meeting, when this item is considered on the agenda, it would be the recommendation of the Public Works Committee that Council adopt the resolution and also authorize the Town Manager to execute any documents necessary for this funding project. Councilman Hundley also reported that almost four years ago, the Council began an effort to provide notification to Town citizens during emergency situations. He stated that Council, initially, reviewed a number of different types of notification systems, but when the Town and County dispatch centers consolidated, it was clear that any notification system should necessarily serve everyone in the county. Councilman Hundley remarked that after researching various providers, it was determined that the Everbridge Notification System would be used. He commented that this system was implemented on July 1 of this year. Councilman Hundley stated that the system has the capabilities of providing National Weather Service information, as well as notices that are generated at the local level. He advised that for the system to work efficiently, citizens should go to the Town or County’s web page and register personal information about their cell phone, email and other electronic devices that could be used for emergency notification. Councilman Hundley stated that all landlines in the county are set up in the Emergency Notification System, but these numbers will only receive alerts that are generated by the County and not those generated by the National Weather Service. He noted that this past week, the Council met with the Director of Wythe County Emergency Communications, Mr. James Copeland, and discussed some of the concerns that the Council has with the system thus far. Councilman Hundley advised that the Council has requested Mr. Copeland to review all possible situations where everyone with a landline could be given notification in the event of an emergency situation, such as a tornado. He stated that, secondly, the Council thinks it is important to, again, emphasize to citizens the importance of registering with the notification system. Councilman Hundley remarked that the notification system can be accessed either online, as they previously stated, or citizens can register by way of paper. He commented that the Treasurer’s Office, in the Municipal Building, has the forms that citizens can use to register their information. Councilman Hundley stated that these forms are, also, available at a variety of other locations around the county. He advised that the Council is pleased that the notification system is operating, and they are hopeful that all of the “bugs” get ironed out in the very near future. Councilman Hundley noted, additionally, the Town Council would strongly encourage everyone to register with the Citizen Notification System. A copy of the Public Works Committee report is attached and made part of these minutes. RE: RESOLUTION – HERITAGE WALK PROJECT Mayor Crewe stated the next agenda item is a resolution from the Virginia Department of Transportation that establishes the design and construction of the remaining phases of the Heritage Walk Project. A motion was made by Councilman Hundley and seconded by Councilman Lambert to adopt the resolution from the Virginia Department of Transportation establishing the design and construction of the remaining phases of the Heritage Walk Project and also authorizing the Town Manager to execute any documents necessary for this funding project. Mayor Crewe inquired if there is any discussion on the motion. There being none, the motion was approved with the following voting in favor and there being no opposition: For: Trenton G. Crewe, Jr., Jacqueline K. King, H. Judson Lambert, Thomas F. Hundley, Jack W. Hunley. Against: None. RE: RESOLUTION – SMYTH WYTHE AIRPORT COMMISSION Mayor Crewe stated the next agenda item is a resolution regarding the Smyth Wythe Airport Commission. A motion was made by Councilman Hunley and seconded by Vice-Mayor King to adopt a resolution regarding the Smyth Wythe Airport Commission. Mayor Crewe noted that all governing bodies that provide funding to the Commission have reviewed the resolution and agreed to adopt it. He noted that the governing bodies consist of the Town of Wytheville, the Town of Marion, Smyth County and Wythe County. Mayor Crewe reiterated that all of the governing bodies have agreed to adopt the resolution. Mayor Crewe inquired if there is any discussion on the motion. There being none, the motion was approved with the following voting in favor and there being no opposition: For: Trenton G. Crewe, Jr., Jacqueline K. King, H. Judson Lambert, Thomas F. Hundley, Jack W. Hunley. Against: None. RE: SHREDDING EVENT Mayor Crewe advised that he thought the shredding event for Town citizens would be held on November 15, 2014. He stated that he has looked through his notes but did not find the date in the report he was reviewing. Mayor Crewe noted that the information would be available for the Council members at the Work Session in the morning. RE: “ZOMBIE” RUN Councilman Hundley stated that on behalf of Downtown Wytheville, Incorporated, he would like to thank the Town of Wytheville for all of their assistance with the “Zombie” Run. He noted that it was a very successful event, based on the information that he has received. Councilman Hundley reiterated that he wanted to extend his gratitude to the Town of Wytheville Police Department and the Public Works Department for their assistance. Mayor Crewe thanked Councilman Hundley and congratulated him on a successful event. He noted that a “Zombie” Run was something that had not been tried in the past. RE: STREET PAVING Vice-Mayor King commented that she received a telephone call from a citizen praising the Town of Wytheville for the paving of the streets. She noted that the citizen commented on how beautiful Main Street looks coming into town. Vice-Mayor King advised that she expressed to the citizen that she would pass the compliment on to the other Council members. Mayor Crewe stated that he has heard a lot of citizens comment on how pleased they are with the paving. He noted that the contractors have done an excellent job. Mayor Crewe advised that the striping of the streets began today. Councilman Hunley commented that he would bet that Mayor Crewe has not heard as many praises as he has heard complaints. Mayor Crewe stated that prior to the paving, that statement is probably true. RE: BOLLING WILSON HOTEL Mayor Crewe stated that on behalf of the Town Council, he would like to congratulate Bill and Farron Smith on the ribbon cutting, the hotel improvements, and the sidewalk to the Museum across the street from the Bolling Wilson Hotel. He noted that everything looks good, and he wishes them a lot of success in the future. RE: ADJOURNMENT There being no further business to be discussed, a motion was duly made, seconded, and carried to adjourn the meeting (7:15 p.m.). Trenton G. Crewe, Jr., Mayor Sharon G. Corvin, Town Clerk G:\COUNCIL\Minutes\2014\Council Minutes 102714.doc BUDGET AND FINANCE COMMITTEE REPORT OCTOBER 27, 2014 1. Town Treasurer Mike Stephens advises that he now has all the information from the Commissioner of the Revenue on Personal Property Taxes, i.e. vehicles. As the Council knows, several years ago, the State changed the law with regard to procedures where car taxes were eliminated, and then the State reimburses communities a certain percent. When the budget was adopted this past year, the reimbursement that was established in the budget document was 58.49 percent, and, as the Council knew at that time, it was an estimate until the Commissioner actually provided the Town with all of the data for the year. It has now been determined that the reimbursement percentage from the State will need to be established at 58.97 percent. Town Treasurer Stephens would request, and we recommend, that the Council take an action to establish the reimbursement percentage at the above described amount. 2. In August, all four governing bodies that are participants in the Smyth Wythe Airport Commission met to review future operational procedures for the airport’s operation. The meeting was held at the airport, and a great deal of information was provided to all of the representatives from the governing bodies. Prior to that meeting, there had been some questions about the operational and financial procedures that all of the governing bodies desired to be corrected. As a result of the meeting, a resolution was developed for consideration and adoption by all four participating governing bodies. The essence of the resolution provides that a 1 presentation would be made jointly to the governing bodies prior to each year’s budget adoption. The governing bodies all agreed that they wanted a detailed cost estimate and funding stream schedules on all projects submitted for approval by all of the governing bodies prior to committing any funding to projects. It was agreed by the governing bodies that the Airport Commission should develop pricing for all services at the airport to include the total cost including labor and utilities for hangar rental and fuel sales. Finally, the governing bodies had requested that the Airport Commission communicate requirements of the airport that will reflect both existing and future changes to State and Federal law governing airports. Later this evening, the Council will consider the adoption of a resolution that sets out these parameters. It would be the recommendation of the Budget and Finance Committee that the resolution be adopted when it is considered. Jacqueline K. King Jack W. Hunley H:\COUNCIL\BFCOMMIT.RPT\2013\BFOCT27.doc 2 PUBLIC WORKS COMMITTEE REPORT OCTOBER 27, 2014 1. Phase I of the Heritage Walk, which extends from Withers Park to the north side of Main Street, was completed last year. Phase II of the project has been identified, and it will extend from the south side of East Main Street to the Elizabeth Brown Memorial Park. The Virginia Department of Transportation provided funding for Phase I and will, likewise, be providing funding for Phase II of the project. In order to access these funds, it is necessary for the Council to adopt a resolution requesting VDOT to designate a project and to provide the funding. Later this evening, when this item is considered on the agenda, it would be the recommendation of the Public Works Committee that we adopt the resolution and also authorize the Town Manager to execute any documents necessary for this funding project. 2. Almost four years ago, the Council began an effort to provide notification to our citizens during emergency situations. We, initially, reviewed a number of different types of notification systems, but when the Town and County dispatch centers consolidated, it was clear that any notification system should necessarily serve everyone in the county. After researching various providers, it was determined that the Everbridge Notification System would be used. This system was implemented on July 1 of this year. The system has the capabilities of providing National Weather Service information, as well as notices that are generated at the local level. For the system to work efficiently, citizens should go to the Town or County’s web page and register personal information about their cell phone, email and other electronic 1 devices that could be used for emergency notification. All landlines in the county are set up in the Emergency Notification System, but these numbers will only receive alerts that are generated by the County and not those generated by the National Weather Service. This past week, we met with the Director of Wythe County Emergency Communications, Mr. James Copeland, and discussed some of the concerns that we have with the system thus far. We have requested Mr. Copeland to review all possible situations where everyone with a landline could be given notification in the event of an emergency situation, such as a tornado. Secondly, we think it is important to, again, emphasize to citizens the importance of registering with the notification system. The notification system can be accessed either online, as we previously stated, or citizens can register by way of paper. The Treasurer’s Office, in the Municipal Building, has the forms that citizens can use to register their information. These forms are, also, available at a variety of other locations around the county. We are pleased that the notification system is operating, and we are hopeful that all of the “bugs” get ironed out in the very near future. Additionally, we would strongly encourage everyone to register with the Citizen Notification System. H. Judson Lambert Thomas F. Hundley H:\COUNCIL\PWCOMMIT.RPT\2014\PWOCT27.doc 2
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