AGENDA
Wytheville Town Council
November 10, 2014
7:00p.m.
Wytheville Municipal Building
150 East Monroe Street
Wytheville, Virginia 24382
A.
INVOCATION-COUNCILMAN JACK W. HUNLEY
B.
CALL TO ORDER-MAYOR TRENTON G. CREWE, JR.
C.
ESTABLISHMENT OF QUORUM-MAYOR TRENTON G. CREWE, JR.
D.
PLEDGE OF ALLEGIANCE-VICE-MAYOR JACQUELINE K. KING
E.
CONSENT AGENDA
1.
Minutes of the regular meeting of October 27, 2014
F.
CITIZENS' PERIOD
G.
OLD BUSINESS-TOWN MANAGER C. WAYNE SUTHERLAND, JR.
H.
COMMITTEE REPORTS
1.
2.
I.
a.
Refinancing of bond indebtedness
b.
Downtown Wytheville, Incorporated to assume Main Street Banner
Program
Public Works
a.
Shredding event
b.
Leaf vacuuming regulations
OTHER BUSINESS
1.
J.
Budget and Finance
Setting a date for a public hearing to consider renewing the Certificates of
Public Convenience and Necessity during 2015 for City Cabs of
Wytheville, LLC for the operation of taxicabs and Guardian Emergency
Medical Services, Incorporated and Trinity Ambulance Service for the
operation of public vehicles
ADJOURNMENT
G:\COUNCIL\COUNCIL AGENDAS\2014\111014.doc
WYTHEVILLE TOWN COUNCIL
AGENDA INFORMATION
Meeting Date:
Monday,November10,2014
Item Name:
Committee Reports
Item Number:
H-1
Subject:
Budget and Finance
SUMMARY:
The Budget and Finance Committee will report on the following matters:
a.
Refinancing of bond indebtedness
b.
Downtown Wytheville, Incorporated to assume Main Street Banner Program
BUDGET AND FINANCE COMMITTEE REPORT
NOVEMBER 10, 2014
1.
The Town contacted the Virginia Municipal LeagueNirginia Association of
Counties Finance Program to evaluate our existing debt service to determine if
there were any savings available to the Town in interest payments, if the existing
debt were to be refinanced. This organization has existed since 2003 and is
registered as a Municipal Advisor with Municipal Securities Rulemaking Board.
By using the VMLNACo Finance Program, it enables small governing bodies,
such as us, to directly procure a fixed rate loan program containing competitive
interest rates without the cost and complexity of public bond issues. Have said all
of that, this calendar year, the Town is seeking to refinance approximately $9.3
million of existing debt. The refinancing of debt is limited to $10 million per year,
for bank qualified municipal bonds. Under consideration this year were two loans
from National Bank, one loan from Carter Bank & Trust and two loans from Rural
Development. All of these existing loans were divided into two categories, Series
A and Series B. Carter Bank & Trust was the successful bidder with a 15 year
term on the Series A loans. The refinancing of these loans will be at a rate of
2.45 percent over the 15 year term and will save the Town approximately
$965,000. The second series of existing loans known as Series B, which has a
term of 10 years, will be at a rate of 2.22 percent provided by BB&T. The savings
on the Series B funding bond from BB&T will be approximately $360,000. We are
looking to do a similar refinancing program after January 1, 2015, for the
remaining debt of the Town. It would be the recommendation of the Budget and
Finance Committee that we authorize the Mayor, Town Manager and the Town
Treasurer to execute all documents, as may be necessary, to proceed with the
refinancing program developed by the VMLNACo Finance Program for the
refinancing of Series A bonds with Carter Bank & Trust and the refinancing of
Series B bonds with BB&T.
2.
Downtown Wytheville, Incorporated (DWI) is working on a variety of programs
that will enhance the downtown area. A number of committees have been formed
and
the
committees
are,
currently,
analyzing
the
employment of an
architectural/engineering firm that will design the improvements for the downtown
area. We anticipate that these design activities and other improvements will
commence in the spring. One other area that we have discussed with DWI is for
them to assume the Main Street Banner Program as a part of their operational
program. Currently, there are poles on Main Street which allow either one or two
banners across Main Street that provide advertising for some community event.
We believe that in allowing DWI to manage the Banner Program, it would
increase the potential for quality signs and quality information to be given to
citizens. It will, also, allow DWI the opportunity to receive income from various
sources by the erection of certain banners by charging additional fees for
businesses to display their logo. We have developed a lease document setting
forth the various parameters of DWI operating the Main Street Banner.
2
The lease document is enclosed, and it would be the recommendation of the
Budget and Finance Committee that this lease be approved, and, that
management of the Banner Program in the downtown area, by DWI, become
effective on January 1, 2015.
Jacqueline K. King
Jack W. Hunley
H:\COUNCIL\BFCOMMIT.RPT\2014\BFNOV1 O.doc
3
LEASE AGREEMENT
THIS LEASE made and entered into this
day of
, 2014,
by and between DOWNTOWN WYTHEVILLE, INCORPORATED, the part of the first part,
hereinafter called "OWl," and the TOWN OF WYTHEVILLE, VIRGINIA, party of the
second part, hereinafter called the 'Town."
WITNESSETH:
THAT for good and valuable consideration, this lease is regarding the aluminum
structure banner poles located on Main Street in downtown Wytheville where banners are
displayed and more particularly described below, along with the other terms and
conditions of this portion of the lease:
1.
The Town hereby leases to DWI the banner poles located on Main Street
between Fourth Street and the Second Street right of way for the use of
displaying banners over Main Street and for the purpose of operating the
Main Street Banner Program. This lease period shall be for twelve (12)
months beginning November 1, 2014, and ending November 1, 2015. This
lease shall renew automatically, annually, unless a thirty (30) day written
notice is given by the Town or OWl of their intent not to renew the lease.
2.
The lease amount will be One Dollar and 00/100 ($1.00) per annum, and
shall be subject to change, annually, at the renewal date, as agreed upon
by both parties. The annual lease payment shall be made on or before
November 1 of each year.
3.
DWI shall, upon execution of this lease, retain the sole responsibility of
managing the Main Street Banner Program. DWI will have all rights to
oversee and change the regulations and fee structure of this program, as it
deems necessary. All applications for participation of this program will be
received and approved by the DWI Board or the Board's designee.
4.
The Town shall perform all maintenance on the banner poles and hang all
banners for OWl as part of the Main Street Banner Program.
5.
The Town hereby requests that the OWl Board and/or the Board's designee
review all banners to ensure that they are professional and in good taste.
The Town retains the right to monitor the aesthetics of the banners and is
hereby given the right to request DWI to remove any banner, which the
Town deems unacceptable due to the nature of its content or
characteristics.
6.
DWI shall ensure that all banners meet size standards as directed by the
Town of Wytheville Public Works Department. Banners shall be given to the
Public Works Department at least three (3) working days prior to their
installation over Main Street.
7.
Without prior written consent of the Town, DWI shall not use any portion of
the leased property or the Town's adjacent rights of way in any manner
which interferes in any way with the operations of the Town.
8.
The Town and DWI agree that this lease contains all of the agreements,
promises and understandings between the Town and DWI. No verbal
agreements, promises or understandings shall be binding upon either the
Town or DWI in any dispute, controversy or proceeding at law. Any addition,
variation or modification to this lease shall be void and ineffective, unless
made in writing and signed by the parties hereto.
9.
The Town reserves the right to establish additional guidelines regarding the
leasing of the banner pole structure, as deemed necessary.
10.
If any term of this lease is found to be void or invalid, then such invalidity
shall not affect the reaming terms of this lease, which shall continue in full
force and effect.
IN WITNESS THEREOF, the Town of Wytheville and Downtown Wytheville,
Incorporated agree to the above terms of this lease.
TOWN OF WYTHEVILLE
By: _ _ _ _ _ _ _ _ _ _ _ _ _ __
C. Wayne Sutherland, Jr., Town Manager
DOWNTOWN WYTHEVILLE, INCORPORATED
By: _ _ _ _ _ _ _ _ _ _ _ _ _ __
John D. Woods, Executive Director
WYTHEVILLE TOWN COUNCIL
AGENDA INFORMATION
Meeting Date:
Monday,November10,2014
Item Name:
Committee Reports
Item Number:
H-2
Subject:
Public Works
SUMMARY:
The Public Works Committee will report on the following matters:
a.
Shredding event
b.
Leaf vacuuming regulations
PUBLIC WORKS COMMITTEE REPORT
NOVEMBER 10, 2014
1.
This past June, the Town provided local residents the opportunity to shred
documents, which could lead to identity theft if not disposed of properly. The event
was very well attended, and we felt that it was worthwhile to provide another
shredding event. We have, again, contracted with Cintas Document Management to
provide the shredding service for the second time this year. The company's mobile
shredding truck can shred up to 8,000 pounds of paper per hour. As we learned
during the last visit, the shredding truck comes equipped with the ability to lift heavy
documents into the truck. We have scheduled this shredding event for Saturday,
November 15,2014, between the hours of 10:00 a.m. and 2:00p.m., and it will be
held in the Municipal Building parking lot. We would like to encourage all Town
citizens that have shredding needs to participate in this activity. There is no charge
for participating in the shredding event.
2.
Now that autumn is in full force all the leaves have begun to fall. As usual we have
had several inquiries with regard to our annual Leaf Collection Program. Town
forces began this past week to collect leaves at curbside as they are deposited.
Obviously, over the next several weeks, the volume of leaves that will be collected
will increase, and the collection efforts will continue to be oriented to a street by
street collection. With regard to the Leaf Collection Program, we think it is important
to remind town citizens about the policies of leaf collection. We would remind
citizens to rake the leaves up to the side of the street, but not into the street. The
1
accumulation of large quantities of leaves in the street tends to create traffic
hazards. The town citizens should not pile any leaves into the street that will create
any type of impediment to vehicular travel. Additionally, any citizen who has specific
questions should contact the Town Office. We think this is an extremely helpful
program to our town citizens and would hope that everybody will attempt to comply
with the regulations.
H. Judson Lambert
Thomas F. Hundley
H:ICOUNCILIPWCOMMIT.RP"T\2014\PWNOV10.doc
2
WYTHEVILLE TOWN COUNCIL
AGENDA INFORMATION
Meeting Date:
Monday, November 10, 2014
Item Name:
Other Business
Item Number:
1-1
Subject:
Certificates of Public Convenience and Necessity
SUMMARY:
Section 7-113 of the Code of the Town requires that the Council conduct an annual
hearing for the purpose of determining the number of taxicabs or public vehicles for
which Certificates of Public Convenience and Necessity shall be issued during the next
calendar year. There are several matters that are reviewed by the Council in the course
of renewing a certificate and those include condition of the vehicle, appropriate liability
insurance and other general requirements. Trinity Ambulance Service, Guardian
Emergency Medical Services, Incorporated and City Cabs of Wytheville, LLC have been
notified by mail as prescribed in the Town Code. Trinity Ambulance Service, Guardian
Emergency Medical Services, Incorporated and City Cabs of Wytheville, LLC have
submitted the necessary paperwork. To meet the publication requirements for the public
hearing, the earliest the public hearing could be conducted would be December 8,
2014. During the public hearing, we will present the inspection reports by the Police
Department. Enclosed are the companies' applications and proof of liability insurance.
G:\COUNCIL\Agenda lnfo\2014\Agenda lnformation111014.doc
APPLICATION TO OPERATE PUBLIC VEHICLES
WYTHEVILLE, VIRGINIA
Date
I IJ -- d. } ~ I
'
tJ
TO: Town Council, Town of Wytheville, Virginia.
1.
Application to operate Taxicabs/Limousines/Public Vehicles is hereby made by:
NAME
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HOMEADDRESsl<?5
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BUSINESSSTREETADDRESS__~S~A~tn~~f
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Financial ability and responsibility of applicant. (Show evidence of adequate insurance, indicating
liability limits, and company.)
3.
Name and address of person lending money or furnishing capital to applicant
4.
Number of vehicles, kind, seating capacity, body type, year model, and color for each vehicle.
YEAR MODEL
BODY TYPE
MAKE
CAPACITY
COLOR
7
Eo f{J)
s
5.
6.
Convictic~n or pleas of guilty for any violation of the law?
YES
NO
V
IF YES, HOW MANY? _ _ _ _ _ _ _ __
Reason why applicant believes public convenience and necessity require granting of application.
Som£TnY\£ '5
Operating under Company Name of
Signed
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G:\FORMSLET\PUBLIC VEHICLES APPLICATION.doc
fJVA=ILt(BLc-
8
ACORD
~
DATE (MMIDDIYYYY)
I
CERTIFICATE OF LIABILITY INSURANCE
10/20/2014
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
CONTACT David Martin
PRODUCER
NAME:
r~gN:o. Extl: 276 228 4191
~:t~~SS: [email protected]
David Martin Insurance Agency, Inc.
BOO E Main St., Ste 120
Wytheville, Va. 24382
INSURER1S) AFFORDING COVERAGE
INSURER A: National Indemnity Company
INSURED
INSURER&:
I iAJc
FAX
No): 276 28 9466
NAICII
20087
INSURERC:
City Cabs of Wytheville, LLC
INSURERD:
185 Cox's Trailer Park Rd
INSURERE:
Wytheville, Va. 24382
INSURERF:
CERTIFICATE NUMBER·
REVISION NUMBER·
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
POLICYEXP
INSR
TYPE OF INSURANCE
LIMITS
_L:~hlE~_t MMIDDIYYYY
POLICY NUMBER
LTR
l:~ci-~~~
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
$
r---
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CLAIMS-MADE
D
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POLICY DPRQ.
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LOG
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ANY AUTO
ALL OWNED
AUTOS
HIRED AUTOS
UMBRELLA LIAB
EXCESS LIAB
$
$
PERSONAL & ADV INJURY
$
GENERAL AGGREGATE
$
PRODUCTS • COMPIOP AGG
$
&~~~~~;~JliNGLE LIMIT
$ 125,000
BODILY INJURY (Per person)
$
$
OTHER:
AUTOMOBILE LIABILITY
r--r--r---
~~~~H ?E~~~~~~encel
MED EXP (Any one person)
')( SCHEDULED
!-'---'- ~~1~gWNED
AUTOS
UM-$125,000
70 APS 05267
12/17/2013 12/17/2014 BODILY INJURY (Per accidenl) $
x
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OCCUR
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rp~~:~~d~I?AMAGE
$
UM
$ 125,000
EACH OCCURRENCE
$
AGGREGATE
$
1
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OED
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
YIN
ANY PROPRIETOR/PARTNER/EXECUTIVE
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$
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~~~~~fp"fr~ 'g'~'gPERATIONS below
A
$
E.L. DISEASE · POLICY LIMIT $
$500 Deductible
Comprehensive
and Collision
same
same
same
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required)
1. 2005 Ford Freestar Vehicle# 2FMDA52235BA21503
2. 2007 Ford 500 Sedan #1FAHP24127G130270
CANCELLATION
CERTIFICATE HOLDER
Town of Wytheville
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
150 E Monroe St
Wytheville, Va.
ACORD 25 (2014/01)
24382
The ACORD name and logo are registered marks of ACORD
APPLICATION TO OPERATE PUBLIC VEHICLES
WYTHEVILLE, VIRGINIA
Date.--1-/-={)-·--=-/5--=-.
---=-2_tJ..:._//-/---(/_ _
1.
Application to operate Taxicabs/Limousines/Public Vehicles is hereby made by:
NAMEO;I!Hic/t'atl
1
r 1\)~
BUSINESS STREET ADDRESS
Sf tU 'fffe()///e, IJ f+
200 /.() .S(lt~/Jel- Sf, U)l(/-heo///eJ /JA-
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PHONEs?d8~7..t-<!{
trl---
:iJiJ.,rJ"ifell-'-/
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Financial ability and responsibility of applicant. (Show evidence of adequate insurance, indicating
liability limits, and company.)
~ a.i:la.duk
3.
Name and address of person lending money or furnishing capital to applicant.
1\1/tr4.
Number of vehicles, kind, seating capacity, body type, year model, and color for each vehicle.
YEAR MODEL
BODY TYPE
CAPACITY
COLOR
5.
Conviction or pleas of guilty for any '{iolation of the law?
IF YES, HOW MANY? _ _ _ _ _ _ __
YES
NO LL_
6.
Reason why applicant believes public convenience and necessity require granting of application.
~ c14Ja LiJIJ'a ~ 1t. t?llo/ tozy j}t7uf.e ;.ffluizb
(!_%3-d·b vfcm ~~ '4-. ~ . ~ •
Operating under Company Name of.:q.f#:J.'&il/i,if.._E~-lhUt.~:!:fo2-1 1Ef-..L.LJ.~UY..-2!:~~~l.d:L.::___ _ _ __
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G:IFORMSLET\PUBLIC VEHICLES APPLI
YEAR
MODEL
CAPACITY
MAKE
BODY TYPE
2000 VOYAGER
CHRYSLER
VAN
5
1999 GRAND CARAVAN
DODGE
VAN
5
CHEVROLET
VAN
5
OLDS
VAN
. 2001 VTR
CHEVROLET
VAN
5
5
. 2002 VENTURE
CHEVROLET
VAN
5
. 2001 CARAV.AN
DODGE
VAN
5
.2001 MALIBU
CHEVROLET
SDN4
4
HYUNDAI
SDN4
4
FORD
4SDN
4
2004 CARAVAN
DODGE
VAN
5
2003 CARAVAN
DODGE
DODGE
5
2002 ACCENT
HYUNDAI
4SON
4
1998 CONTOUR
FORD
4SDN
4
2007 CARVAN
DODGE
VAN
5
2006 AVEO
CHEVROLET
4SDN
4
· 2002 TOWN & CO
CHYRSLER
VAN
5
·2005 CARAVAN
DODGE
VAN
KIA
VAN
5
5
FORD
VAN
5
FORD
VAN
5
. 2008 FORENZA
SUZUKI
4SDN
4
. 2000 SAFARI SL
GMC
VAN
6
. 2001 LESABRE
BUICK
4SDN
4
· 2001 CHEVROLET
IMPALA
4SDN
4
· 2002 BRAVADA
OLDSMOBLIE
4SDN
4
2000 CHEVROLET
BLAZER
SPORT
4
1999 CHEVROLET
BLAZER
4SDN
4
2004 CHEVROLET
MALIBU
4SDN
4
1998 CHEVROLET
VAN
4SDN
4
· 2001 VENTURE
1998 SILHOUETIE
2003 ACCENT
. 2001 TAURUS
2002 SEDONA
.2004 FORD
2000 WINDSTAR
1998 ECONOL
FORD
VAN
3
1998 ECONOL
FORD
VAN
3
1999 ECONOL
FORD
VAN
3
2011 ECONOL
FORD
VAN
3
1998 EXPRESS
CHEVROLET
VAN
3
2007 ECONOL
FORD
VAN
3
2006 ECONOL
FORD
VAN
3
Guardian EMS
P 0 Box 1304
Wytheville, VA 243
82
COLOR
OUR#
GREEN
#1
PLE
#2
SILVER
#3
WHITE
#5
BLUE
#6
MAR
#7
BROWN
#9
MAR
#11
SILV~R
#12
GREEN
#13
BLUE
#14
BLUE
#15
BLUE
#16
#17
BLUE
#18
RED
#19
BLUE
#20
BLUE
#21
BLUE
#22
WHITE
#23
BLUE
#24
WHITE
#25
RUST
#26
WHITE
#27
BGE
#28
BLACK
#29
SILVE~
#30
WHITE
#31
BLUE
#32
WHITE
#36
WHITE
#500
WHITE
#501
WHITE
#502
WHITE
#504
WHITE
#505
WHITE
#506
WHITE
#507
To
Page:
~002/002
GUARDIAN
11/05/2014 17:15 FAX
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ACORD®
CERTIFICATE OF LIABILITY INSURANCE
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THIS CERTIFICATE IS ISSUEC f'S A MAHER Of= INf'ORMAT!ON ONLY AND CONFERS NO RIGHTS UPON THE CE?.:TIFICATE HOLDER. 7HIS
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REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER.
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IMPORTANT: If the certificate lwicer is an ADDITIONAL INSURED, the policy(ies! must be endorsed. II SJBROGATION S WAIVED. subject tc
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REVISiON NUI'v18ER:
B
CANCELLATION
CERTIFICATE HOLDER
OF WYTHEVXLLE
PO SOX 441
~OWN
'W"YTHEVJ:LLE
I
VA
24382
SHOULD ANY OF THE ABOVE DESCRlf.lEQ POLICIES BE C.ONCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE 11\llLL BE DELIVEREC IH
ACCORDANCE WrrH THE POliCY PROVISI·::H~S.
II.UT-JCRIZEC RE?RESENTATlVE
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ACORD 25 (2010105)
© 1988·2010 ACORD COR ?ORATION. All rights reservDd.
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NOV-05-2014 05:05PM
From:
ID: TOWNOF!t-JYTHEV I LLE
10/17/2014
,, .
11:32
1
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TRINITY MARION
PAGE
02/02
APPLICATION TO OPERATE PUBLIC VEHICLES
WYTHEVILLE, VIRGINIA
Oate._____.{~D-...h,..._;J'--'7~~-=-J_,_f---~
TO: Town Council, Town of Wytheville, Virginia.
1.
Application to operate Taxicabs/Limousines/Public Vehicles is hereby made by:
NAME
Tr/n,·'/;11
tfYtt/:;,iAI\Jc..£!; ~rt/J',;,eJ ~~C-
HOMEADDRESS _____________________________________________
fYAr;.,&~+l//1
d 11-?5J/
,
I./Yd9 ie.e, ifwv
r
BUSINESSSTREETADDRESS
BUSINE:SS MAILING ADDRESS ___________________~-------HOME PHONE_ _ _ _ _ _ _ _~ BUSINESS PHONt::fl!:lfk .-
2.
9~
Financial ability and responsibility of applicant. (Show eVidence of adequate insurance, indicating
liability limits, and company.)
:;,£ 6
3.
?Sri .. S
B ti:A-chrrwl
copy
Name and address of person lending money or furnishing capital to applicant.
NIA
4.
Number of vehicles, kind, seating capacity, body type, year model, and color for each vehide.
YEAR MODEL
MAKE
BODY TYPE
CAPACI"fY
COLOR
13ed
l99£, Ch~~' Ca~ru·,er L\t>tSDN
5
2DJ2 Anb;b:fe MefC
2..Db& E>~5o FDr-d
-
AN\f;>L
Al\1\.BL
5.
Conviction or pleas of guilty for any~atlon of tha law?
YES
NO
~
IF YES, HOW MANY?_ _~--,.-~-
6.
Reason why applicant believes public convenience an.d necessity require granting of application.
OCT-17-2014 11:30RM
From: 1
ID:TOWNOFWYTHEUILLE
10/17/2014 14:20
TRINITY MARION
1
PAGE
01/01
CERTIFICATE OF LIABILITY INSURANCE
CERTIFICATe IS ISSUED AS A MATTI!R OF INFORMATJON ONLY AND CONFERS NO RIGHTS UPON
THIS
CERTIFICATe DOES NOT AFFIRMATIVELY OR NMAllVELY AMeND. EXTEND OR Al.T.ER THE COVERAGE AFFORDED BY THE POLICIES
SEI.OW. THIS CERTIFICATE OF IN~URANC£ DOES NOT CONSTtTUTE A CONTRACT BE"T'Mi£N THE ISSUING INSU~~(S), AU11i0RI2ED
REPftESENTAnVE OR PROOUCER, AND THE CER'I'IFICATE HOLDER.
ll'ftiiVIKii!R
Slemp B;r:ant aaonciars
i Assoc. 1 J:ne.
116 W.Ma.tn St., :P.O. :aox 887
Marion
VA 24.354
llt$Jft101)
h;i.nity Aulbal.anae Service
4429 Lea H"Y
D0087l-D1
CERTIFICATE HOLDER
CANCB.LAnON
Virginia J?:reli:i.er Baal. th CIU'e .PJ.an
SHOULD ANY OFlHE ABOVE DE&CRED POLICIES BE! CANCeU.E;D aEFOAS
iHE EXPIAATION 0ATE. 1HI5Rmw, NO'IlcE INIJ.,L BE DELI\IeRI!D IN
ACCORDANCE WITH THE POUCY F'ROVISIOHS.
1?0 Bo:x: 5307
Rialmond, VA
OCT-17-2014 02:18PM
23219
From: 1
ID:TOWNOFWYTHEVILLE
MINUTES OF THE REGULAR MEETING OF THE WYTHEVILLE TOWN COUNCIL
HELD IN THE COUNCIL CHAMBERS ON MONDAY, OCTOBER 27, 2014, AT 7:00 P.M.
Members present:
Trenton G. Crewe, Jr., Jacqueline K. King, H. Judson Lambert, Thomas
F. Hundley, Jack W. Hunley
Others present:
Town Manager C. Wayne Sutherland, Jr., Assistant Town Manager
Stephen A. Moore, Town Clerk Sharon G. Corvin, Town Attorney Robert
P. Kaase, Police Officer Bryan Bard, Tim Reeves, Debbie Reeves, Becky
Grubb, Danny Gordon with WYVE-AM/WXBX-FM/WLOY-AM, Wayne
Quesenberry with The Wytheville Enterprise
RE: CALL TO ORDER, QUORUM, PLEDGE
Mayor Crewe called the meeting to order and established that a quorum of Council members
was present. The Pledge of Allegiance was led by Councilman Hundley.
RE: CONSENT AGENDA
Mayor Crewe presented the consent agenda consisting of the minutes of the regular meeting of
October 13, 2014, and the request of the Fort Chiswell High School After Prom for a special
exception facility use permit for their After Prom Celebration to be held at the Recreation Center
on May 2 and 3, 2015. He inquired of the Council if there is a motion to approve both items
together or as separate items. A motion was made by Vice-Mayor King and seconded by
Councilman Lambert to approve the consent agenda consisting of the minutes of the regular
meeting of October 13, 2014, and the request of the Fort Chiswell High School After Prom for a
special exception facility use permit for their After Prom Celebration to be held at the Recreation
Center on May 2 and 3, 2015. Mayor Crewe inquired if there is any discussion on the motion.
There being none, the motion was approved with the following voting in favor and there being
no opposition: For: Trenton G. Crewe, Jr., Jacqueline K. King, H. Judson Lambert, Thomas F.
Hundley, Jack W. Hunley. Against: None.
RE: CITIZENS’ PERIOD
Mayor Crewe stated the next agenda item is Citizens’ Period. Mayor Crewe inquired if there is
anyone attending the meeting who wished to address the Council. There being no one to
address the Council during Citizens’ Period, he thanked everyone for attending the meeting and
proceeded with the agenda.
RE: OLD BUSINESS
Under Old Business, Town Manager Sutherland reported the following:
1.
The Council will hold a Work Session tomorrow morning, October 28, 2014, at 7:00 a.m.
2.
The Virginia Municipal League will hold the Regional Supper on Wednesday, October
29, 2014, if any of the Council members would like to attend.
3.
The Public Works Department will be picking up leaves and brush this week, therefore, if
anyone has leaves and/or brush to dispose of, this is the week to do so. The leaves will
be an ongoing operation.
4.
At each Council member’s seat, there is a letter from Pat Hurst of the Wythe County
Community Hospital Auxiliary. Town Manager Sutherland stated that the Auxiliary is
requesting a raffle permit for 2014 to raffle a stuffed snowman. He noted that the
Auxiliary would need a raffle permit to do so. A motion was made by Vice-Mayor King
and seconded by Councilman Hundley to approve the request of the Wythe County
Community Hospital Auxiliary for issuance of a raffle permit for 2014. Mayor Crewe
inquired if there is any discussion on the motion. Councilman Hunley inquired as to what
kind of snowman is being raffled. Vice-Mayor King explained that the snowman is similar
to a large stuffed bear that was donated to the Auxiliary. She noted that the snowman
will be raffled off, and the tickets are one dollar each. Mayor Crewe inquired if there is
any further discussion on the motion. There being none, the motion was approved with
the following voting in favor and there being no opposition: For: Trenton G. Crewe, Jr.,
Jacqueline K. King, H. Judson Lambert, Thomas F. Hundley, Jack W. Hunley. Against:
None.
5.
Vice-Mayor King asked Town Manager Sutherland to remind her again when the Town
will hold the free shredding event for Town citizens. Town Manager Sutherland noted
that the event would be held on Saturday, November 15, 2014, in the Municipal Building
parking lot. Mayor Crewe commented that complete details are in the Town Manager’s
report.
RE: BUDGET AND FINANCE COMMITTEE REPORT
Councilman Hunley, reporting for the Budget and Finance Committee, stated that Town
Treasurer Mike Stephens advises that he now has all the information from the Commissioner of
the Revenue on Personal Property Taxes, i.e. vehicles. He advised that as the Council knows,
several years ago, the State changed the law with regard to procedures where car taxes were
eliminated, and then the State reimburses communities a certain percent. Councilman Hunley
commented that when the budget was adopted this past year, the reimbursement that was
established in the budget document was 58.49 percent, and, as the Council knew at that time, it
was an estimate until the Commissioner actually provided the Town with all of the data for the
year. He remarked that it has now been determined that the reimbursement percentage from
the State will need to be established at 58.97 percent. Councilman Hunley advised that Town
Treasurer Stephens would request, and the Budget and Finance Committee recommends, that
the Council take an action to establish the reimbursement percentage at the above described
amount. A motion was made by Councilman Hunley and seconded by Vice-Mayor King to
establish the Personal Property reimbursement percentage rate from the State at 58.97 percent.
Mayor Crewe advised that the motion from the Budget and Finance Committee is for Council to
adopt the Personal Property Tax Relief Act percentage rate of 58.97 percent. Mayor Crewe
inquired if there is any discussion on the motion. There being none, the motion was approved
with the following voting in favor and there being no opposition: For: Trenton G. Crewe, Jr.,
Jacqueline K. King, H. Judson Lambert, Thomas F. Hundley, Jack W. Hunley. Against: None.
Councilman Hunley also reported that in August, all four governing bodies that are participants
in the Smyth Wythe Airport Commission met to review future operational procedures for the
airport’s operation. He stated that the meeting was held at the airport, and a great deal of
information was provided to all of the representatives from the governing bodies. Councilman
Hunley noted that prior to that meeting, there had been some questions about the operational
and financial procedures that all of the governing bodies desired to be corrected. He advised
that as a result of the meeting, a resolution was developed for consideration and adoption by all
four participating governing bodies. Councilman Hunley stated that the essence of the resolution
provides that a presentation would be made jointly to the governing bodies prior to each year’s
budget adoption. He noted that the governing bodies all agreed that they wanted a detailed cost
estimate and funding stream schedules on all projects submitted for approval by all of the
governing bodies prior to committing any funding to projects. Councilman Hunley advised that it
was agreed by the governing bodies that the Airport Commission should develop pricing for all
services at the airport to include the total cost including labor and utilities for hangar rental and
fuel sales. He stated, finally, the governing bodies had requested that the Airport Commission
communicate requirements of the airport that will reflect both existing and future changes to
State and Federal law governing airports. Councilman Hunley commented that later in the
meeting, the Council will consider the adoption of a resolution that sets out these parameters.
He advised that it would be the recommendation of the Budget and Finance Committee that the
resolution be adopted when it is considered. A copy of the Budget and Finance Committee
report is attached and made part of these minutes.
RE: PUBLIC WORKS COMMITTEE REPORT
Councilman Hundley, reporting for the Public Works Committee, stated that Phase I of the
Heritage Walk, which extends from Withers Park to the north side of Main Street, was
completed last year. He commented that Phase II of the project has been identified, and it will
extend from the south side of East Main Street to the Elizabeth Brown Memorial Park.
Councilman Hundley noted that the Virginia Department of Transportation provided funding for
Phase I and will, likewise, be providing funding for Phase II of the project. He commented that in
order to access these funds, it is necessary for the Council to adopt a resolution requesting
VDOT to designate a project and to provide the funding. He advised that later in the meeting,
when this item is considered on the agenda, it would be the recommendation of the Public
Works Committee that Council adopt the resolution and also authorize the Town Manager to
execute any documents necessary for this funding project.
Councilman Hundley also reported that almost four years ago, the Council began an effort to
provide notification to Town citizens during emergency situations. He stated that Council,
initially, reviewed a number of different types of notification systems, but when the Town and
County dispatch centers consolidated, it was clear that any notification system should
necessarily serve everyone in the county. Councilman Hundley remarked that after researching
various providers, it was determined that the Everbridge Notification System would be used. He
commented that this system was implemented on July 1 of this year. Councilman Hundley
stated that the system has the capabilities of providing National Weather Service information, as
well as notices that are generated at the local level. He advised that for the system to work
efficiently, citizens should go to the Town or County’s web page and register personal
information about their cell phone, email and other electronic devices that could be used for
emergency notification. Councilman Hundley stated that all landlines in the county are set up in
the Emergency Notification System, but these numbers will only receive alerts that are
generated by the County and not those generated by the National Weather Service. He noted
that this past week, the Council met with the Director of Wythe County Emergency
Communications, Mr. James Copeland, and discussed some of the concerns that the Council
has with the system thus far. Councilman Hundley advised that the Council has requested Mr.
Copeland to review all possible situations where everyone with a landline could be given
notification in the event of an emergency situation, such as a tornado. He stated that, secondly,
the Council thinks it is important to, again, emphasize to citizens the importance of registering
with the notification system. Councilman Hundley remarked that the notification system can be
accessed either online, as they previously stated, or citizens can register by way of paper. He
commented that the Treasurer’s Office, in the Municipal Building, has the forms that citizens can
use to register their information. Councilman Hundley stated that these forms are, also,
available at a variety of other locations around the county. He advised that the Council is
pleased that the notification system is operating, and they are hopeful that all of the “bugs” get
ironed out in the very near future. Councilman Hundley noted, additionally, the Town Council
would strongly encourage everyone to register with the Citizen Notification System. A copy of
the Public Works Committee report is attached and made part of these minutes.
RE: RESOLUTION – HERITAGE WALK PROJECT
Mayor Crewe stated the next agenda item is a resolution from the Virginia Department of
Transportation that establishes the design and construction of the remaining phases of the
Heritage Walk Project. A motion was made by Councilman Hundley and seconded by
Councilman Lambert to adopt the resolution from the Virginia Department of Transportation
establishing the design and construction of the remaining phases of the Heritage Walk Project
and also authorizing the Town Manager to execute any documents necessary for this funding
project. Mayor Crewe inquired if there is any discussion on the motion. There being none, the
motion was approved with the following voting in favor and there being no opposition: For:
Trenton G. Crewe, Jr., Jacqueline K. King, H. Judson Lambert, Thomas F. Hundley, Jack W.
Hunley. Against: None.
RE: RESOLUTION – SMYTH WYTHE AIRPORT COMMISSION
Mayor Crewe stated the next agenda item is a resolution regarding the Smyth Wythe Airport
Commission. A motion was made by Councilman Hunley and seconded by Vice-Mayor King to
adopt a resolution regarding the Smyth Wythe Airport Commission. Mayor Crewe noted that all
governing bodies that provide funding to the Commission have reviewed the resolution and
agreed to adopt it. He noted that the governing bodies consist of the Town of Wytheville, the
Town of Marion, Smyth County and Wythe County. Mayor Crewe reiterated that all of the
governing bodies have agreed to adopt the resolution. Mayor Crewe inquired if there is any
discussion on the motion. There being none, the motion was approved with the following voting
in favor and there being no opposition: For: Trenton G. Crewe, Jr., Jacqueline K. King, H.
Judson Lambert, Thomas F. Hundley, Jack W. Hunley. Against: None.
RE: SHREDDING EVENT
Mayor Crewe advised that he thought the shredding event for Town citizens would be held on
November 15, 2014. He stated that he has looked through his notes but did not find the date in
the report he was reviewing. Mayor Crewe noted that the information would be available for the
Council members at the Work Session in the morning.
RE: “ZOMBIE” RUN
Councilman Hundley stated that on behalf of Downtown Wytheville, Incorporated, he would like
to thank the Town of Wytheville for all of their assistance with the “Zombie” Run. He noted that it
was a very successful event, based on the information that he has received. Councilman
Hundley reiterated that he wanted to extend his gratitude to the Town of Wytheville Police
Department and the Public Works Department for their assistance. Mayor Crewe thanked
Councilman Hundley and congratulated him on a successful event. He noted that a “Zombie”
Run was something that had not been tried in the past.
RE: STREET PAVING
Vice-Mayor King commented that she received a telephone call from a citizen praising the Town
of Wytheville for the paving of the streets. She noted that the citizen commented on how
beautiful Main Street looks coming into town. Vice-Mayor King advised that she expressed to
the citizen that she would pass the compliment on to the other Council members. Mayor Crewe
stated that he has heard a lot of citizens comment on how pleased they are with the paving. He
noted that the contractors have done an excellent job. Mayor Crewe advised that the striping of
the streets began today. Councilman Hunley commented that he would bet that Mayor Crewe
has not heard as many praises as he has heard complaints. Mayor Crewe stated that prior to
the paving, that statement is probably true.
RE: BOLLING WILSON HOTEL
Mayor Crewe stated that on behalf of the Town Council, he would like to congratulate Bill and
Farron Smith on the ribbon cutting, the hotel improvements, and the sidewalk to the Museum
across the street from the Bolling Wilson Hotel. He noted that everything looks good, and he
wishes them a lot of success in the future.
RE: ADJOURNMENT
There being no further business to be discussed, a motion was duly made, seconded, and
carried to adjourn the meeting (7:15 p.m.).
Trenton G. Crewe, Jr., Mayor
Sharon G. Corvin, Town Clerk
G:\COUNCIL\Minutes\2014\Council Minutes 102714.doc
BUDGET AND FINANCE COMMITTEE REPORT
OCTOBER 27, 2014
1.
Town Treasurer Mike Stephens advises that he now has all the information from
the Commissioner of the Revenue on Personal Property Taxes, i.e. vehicles. As
the Council knows, several years ago, the State changed the law with regard to
procedures where car taxes were eliminated, and then the State reimburses
communities a certain percent. When the budget was adopted this past year, the
reimbursement that was established in the budget document was 58.49 percent,
and, as the Council knew at that time, it was an estimate until the Commissioner
actually provided the Town with all of the data for the year. It has now been
determined that the reimbursement percentage from the State will need to be
established at 58.97 percent. Town Treasurer Stephens would request, and we
recommend, that the Council take an action to establish the reimbursement
percentage at the above described amount.
2.
In August, all four governing bodies that are participants in the Smyth Wythe
Airport Commission met to review future operational procedures for the airport’s
operation. The meeting was held at the airport, and a great deal of information
was provided to all of the representatives from the governing bodies. Prior to that
meeting, there had been some questions about the operational and financial
procedures that all of the governing bodies desired to be corrected. As a result of
the meeting, a resolution was developed for consideration and adoption by all
four participating governing bodies. The essence of the resolution provides that a
1
presentation would be made jointly to the governing bodies prior to each year’s
budget adoption. The governing bodies all agreed that they wanted a detailed
cost estimate and funding stream schedules on all projects submitted for
approval by all of the governing bodies prior to committing any funding to
projects. It was agreed by the governing bodies that the Airport Commission
should develop pricing for all services at the airport to include the total cost
including labor and utilities for hangar rental and fuel sales. Finally, the governing
bodies had requested that the Airport Commission communicate requirements of
the airport that will reflect both existing and future changes to State and Federal
law governing airports. Later this evening, the Council will consider the adoption
of a resolution that sets out these parameters. It would be the recommendation of
the Budget and Finance Committee that the resolution be adopted when it is
considered.
Jacqueline K. King
Jack W. Hunley
H:\COUNCIL\BFCOMMIT.RPT\2013\BFOCT27.doc
2
PUBLIC WORKS COMMITTEE REPORT
OCTOBER 27, 2014
1.
Phase I of the Heritage Walk, which extends from Withers Park to the north side of
Main Street, was completed last year. Phase II of the project has been identified,
and it will extend from the south side of East Main Street to the Elizabeth Brown
Memorial Park. The Virginia Department of Transportation provided funding for
Phase I and will, likewise, be providing funding for Phase II of the project. In order to
access these funds, it is necessary for the Council to adopt a resolution requesting
VDOT to designate a project and to provide the funding. Later this evening, when
this item is considered on the agenda, it would be the recommendation of the Public
Works Committee that we adopt the resolution and also authorize the Town
Manager to execute any documents necessary for this funding project.
2.
Almost four years ago, the Council began an effort to provide notification to our
citizens during emergency situations. We, initially, reviewed a number of different
types of notification systems, but when the Town and County dispatch centers
consolidated, it was clear that any notification system should necessarily serve
everyone in the county. After researching various providers, it was determined that
the Everbridge Notification System would be used. This system was implemented on
July 1 of this year. The system has the capabilities of providing National Weather
Service information, as well as notices that are generated at the local level. For the
system to work efficiently, citizens should go to the Town or County’s web page and
register personal information about their cell phone, email and other electronic
1
devices that could be used for emergency notification. All landlines in the county are
set up in the Emergency Notification System, but these numbers will only receive
alerts that are generated by the County and not those generated by the National
Weather Service. This past week, we met with the Director of Wythe County
Emergency Communications, Mr. James Copeland, and discussed some of the
concerns that we have with the system thus far. We have requested Mr. Copeland
to review all possible situations where everyone with a landline could be given
notification in the event of an emergency situation, such as a tornado. Secondly, we
think it is important to, again, emphasize to citizens the importance of registering
with the notification system. The notification system can be accessed either online,
as we previously stated, or citizens can register by way of paper. The Treasurer’s
Office, in the Municipal Building, has the forms that citizens can use to register their
information. These forms are, also, available at a variety of other locations around
the county. We are pleased that the notification system is operating, and we are
hopeful that all of the “bugs” get ironed out in the very near future. Additionally, we
would strongly encourage everyone to register with the Citizen Notification System.
H. Judson Lambert
Thomas F. Hundley
H:\COUNCIL\PWCOMMIT.RPT\2014\PWOCT27.doc
2