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INDIA SECURITY PRESS
(A Unit of Security Printing and Minting Corporation of India Limited)
Wholly owned by Government of India
Nashik Road – 422 101 (Maharashtra)
Tel No.: 00 91 253 2402200
Fax No.: 00 91 253 2462718
EPABX: 00 91 253 2402200
Email:[email protected]
Website: https://ispnashik.spmcil.com
Not Transferable
Security Classification: UNCLASSIFIED
Limited Tender Documents for hiring of Guest House Services (Cooks & Bearers) .
Limited Tender No. 119/P.CELL/GH/2014
Date:-10.10.2014
This Tender Document contains ______ pages.
Tender Documents is sold to:
Details of Contact person in SPMCIL regarding this tender:
Name, Designation: V. Kiran Kumar, Deputy Manager (Materials)
Address: India Security Press,
Nashik Road-422 101
Maharashtra
India
Phone: 0253-2402219 /2319/2321
Fax : 0253-2462718
email : [email protected]
Note- The word “SPMCIL” in this SBD hereinafter is referred to as “India Security Press,
A unit of SPMCIL”.
Section I: Notice Inviting Tender (NIT)
INDIA SECURITY PRESS
(A Unit of Security Printing and Minting Corporation of India Limited)
Wholly owned by Government of India
Nashik Road – 422 101 (Maharashtra)
Tel No 00 91 253 2402200
Fax No 00 91 253 2462718
EPABX: 00 91 253 2402200
Email: [email protected]
Website: http://ispnasik.spmcil.com
Limited Tender No. 119/P.CELL/GH/2014
Date:-10.10.2014
1.
Sealed tenders are invited from eligible and qualified tenderers for supply of following
goods and services:
Sched Brief Description of Goods/ services
ule No.
1.
Quantity
(with unit)
Earnest
Money
(in Rs)
Remarks
Hiring of Guest House Services
06 months
33,600/( Cooks & Bearers)
***
(Detail requirements are mentioned in Section VII)
*** This Notice is being published only as an abundant precaution and is not an open invitation t
quote in the tender. Participation in this tender is by invitation only and is limited to the Bidder
for the item who have been sent this enquiry by post /courier. Unsolicited offers are liable to b
ignored.
{ Note :- Taxes to be quoted separately }
Type of Tender (Two Bid/ PQB/ EOI/
RC/Development/ Indigenization/
Disposal of Scrap/ Security Item etc)
Dates of sale of tender documents
Price of the tender document
Place of sale of tender documents
Closing date and time for receipt of
tenders
Place of receipt of tenders
Time and date of opening of tenders
Place of opening of tenders
Nominated Person/ Designation to
Receive Bulky Tenders
( Clause 21.21.1 of GIT )
Single Bid (Limited)
From 11.10.2014 to 03.11.2014 during office hours
525/Purchase section, India Security Press,
Nashik Road-422 101
Maharashtra, India.
04.11.2014 At 1430 Hours
Green Gate, India Security Press,
Nashik Road-422 101,
Mahrashtra, India.
At 1500 Hours on 04.11.2014
Purchase Section, India Security Press,
Nashik Road-422 101,
Mahrashtra, India.
Manager(HR), India Security Press,
Nashik Road-422 101,
Mahrashtra, India.
…contd….2…
--:: 2 ::--
2.
Interested tenderers may obtain further information about this requirement from the
above office selling the documents. They may also visit our website mentioned above for
further details.
3.
Tender documents may be purchased on payment of non-refundable fee of
Rs. 525/- (Rs Five Hundred Twenty five only) per set and Earnest Money Deposit in
the form of account payee demand draft/ cashier‟s cheque/ certified cheque, drawn on a
scheduled commercial bank in India, in favour of India Security Press, a unit of SPMCIL
, payable at Nashik.
4.
If requested, the tender documents will be mailed by registered post/ speed post
to the tenderers, for which extra expenditure per set will be Rs 100 for post. The
tenderer is to add the applicable postage cost in the non-refundable fee mentioned in
Para 3 above.
5.
Tenderers shall ensure that their tender bid documents should be signed and
sealed on each page, complete in all respects as per instructions contained in the
Tender Documents, are dropped in the tender box located at the address given below on
or before the closing date and time indicated in the Para 1 above, failing which the
tenders will be treated as late and rejected.
6.
In the event of any of the above mentioned dates being declared as a holiday/
closed day for the purchase organisation, the tenders will be sold/ received/ opened on
the next working day at the appointed time.
7.
The tender documents are not transferable.
Deputy Manager (Materials)
For General Manager
India Security Press,
Nashik Road
Address for dropping the tender documents
Green Gate,
India Security Press,
Nashik Road-422 101,
Mahrashtra,
India.
Section II: GENERAL INSTRUCTIONS TO TENDERERS (GIT)
Please refer the link Click here or
http://ispnasik.spmcil.com/spmcil/UploadDocument/GIT.pdf for further details.
Section III: Special Instructions to Tenderers (SIT)
The following Special Instructions to Tenderers will apply for this purchase.
These special instructions will modify/ substitute/ supplement the corresponding General
Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause
numbers have also been indicated in the text below:
In case of any conflict between the provision in the GIT and that in the SIT, the
provision contained in the SIT shall prevail.
Sl.No.
1
GIT Clause No.
8
2
20.4
3
20.9
Topic
Pre-bid Conference
Number of copies of Tenders to
be submitted
E-Procurement
SIT Provision
Not contemplated
Single
Not contemplated
Supplement with the
following:
Price bid evaluation:
4
34
Comparison on CIF Destination
basis.
5
35.2
Additional Factors for
Evaluation of Offers
The prices quoted shall be
compared on a total price basis
(FOR ISP Nashik Road),
including all taxes, duties,
packing and forwarding
charges, freight, insurance, etc.
as per the price schedule.
Not applicable
Supplement with the
following:
6
40
7
8
9
43
50.1, 50.3
51.1, 51.2
52.1, 52.2,
52.3, 52.5,
52.6
53.4, 53.5,
53.7
54.3.1, 54.5.2
55.2, 55.3,
55.7, 55.8
10
11
12
13
purchaser’s right to accept
tender
Parallel Contracts
Tender For rate Contracts
PQB Tenders
The purchaser also reserves its
right to summarily reject offers
received from any bidder, on
National Security
consideration.
Not applicable
Not applicable
Not applicable
Tenders involving Purchaser’s
and Pre-Production Samples
Not applicable
EOI Tenders
Not applicable
Tenders for Disposal of Scrap
Development/ Indigenization
Tenders
Not applicable
Not applicable
Section IV: GENERAL CONDITIONS OF CONTRACT
Please refer the link Click here or
http://ispnasik.spmcil.com/spmcil/UploadDocument/GCC.pdf for further details.
Section V: Special Conditions of Contract (SCC)
The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding
clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated
below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.
Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision
contained in the SCC shall prevail.
S No
GCC Clause No.
Topic
1
19.3
Option Clause
2
20.1
Price Adjustment Clause
3
21.2
4
25.1
5
36.3.2,
36.3.9
SCC Provision
The purchaser reserve the right to
increase duration of contract by two
months at any time, till final date of the
completion of contract, by giving
reasonable notice even though the
quantity ordered initially has been
supplied in full before the last date of
delivery period.
Not applicable
Taxes and Duties
If the tenderer fails to include taxes and
duties in the tender, no claim thereof
will be considered by purchaser
afterwards. Taxes will be deducted as
applicable.
Bank Guarantee and
Insurance for Material
Loaned to Contractor
Not applicable
Disposal/ Sale of Scrap by Not applicable
Tender
Section VI : List of Requirements
Sch No.
Brief Description of Services required
Account Unit
Quantity
Amount of
EMD in Rs.
(b)
Hiring of Guest House Services
06 months
33,600/( Cooks & Bearers)
Nos
Required terms and conditions of the Service Contract:
(a) Period of contract
: Six months from the date of Notification of Award
/ work Order, which may be extended for another two months on the
same rates, terms & conditions upon satisfactory performance of the
firm and upon mutual consent.
Required Terms of Delivery : FOR ISP Nashik Road
(c)
Destination
1
1.
2.
:
India Security Press,
Nashik Road–422 101.
Maharashtra, India
All the copies of tenders shall be complete in all respects with all their attachments/enclosures duly
numbered and signed on each and every page.
3.
The total cost inclusive of all taxes should be indicated clearly both in words and figures in the price bid.
4.
RISK PURCHASE:
(a)
If the agency after submission of tender and due acceptance of the same, i.e. after placement of
notification of award of contract fails to abide by the terms and conditions of these tender documents, or
fails to provide services as per ISP requirement or at any time repudiates the contract, the purchaser shall
have the right to:
(i) Forfeiture of the EMD and
(ii) Invoke the Security-cum-Performance Guarantee if deposited by the Agency and takes the
services from other agencies at the risk and consequence of the agency. The cost difference
between the alternative arrangement and agency tendered value will be recovered from the
agency along with other incidental charges, including service taxes .
(b) For all the purpose the Notification of award of contract will be considered acceptance of tender and
formal contract pending signing of agreement. Agency has to abide by all the terms and conditions of
tender.
5. The bidder has to provide Bank Details as per the format given below :a) Beneficiary Name :b) Bank Account No. :c) Bank Name :d) Branch Address :e) IFS Code :Note: Tenderer‟s attention is drawn to GIT clause 17 and GIT sub-clause 10.1. The tenderer is to provide the
required details, information, confirmations etc accordingly, failing which it‟s tender is liable to be ignored.
Section VII: Technical Specifications
The Persons should be of good nature, behavior in all respect.
a) Contractor will ensure police verification of persons to be deployed for the contract.
b) In case of any theft, complaints, incident etc. during their duty hours then the concerned person shall do
all formality like FIR, Complain etc. in coordination with ISP Estate staff in Police Station.
Scope of work :
TERMS & CONDITIONS FOR HIRING OF CATERING SERVICES (TRAINED MANPWOER ONLY) FOR THE
GUEST HOUSES
JOB SPECIFICATIONS:COOKS:1)
Daily preparation of tea/coffee/breakfast/lunch/dinner as per Guest & Guest House requirements.
2)
Daily preparation of breakfast/lunch/working lunch/dinner as per the menu.
3)
The Cooks should have the experience in preparing Indian & Continental food.
4)
They should be atlease a Diploma holder in Hotel Management and should have a working experience of
minimum 2 to 3 years in reputed hotels.
5)
They will work in two shifts i.e. 06.00 Hrs to 14.00 Hrs and 14.00 Hrs to 22.00 Hrs.
6)
They should be well behaved.
BEARERS:1)
Cleaning of Utensils, kitchen, Dining Tables, Dining Hall and kitchen Platforms etc.
2)
Providing of Meals to the Guests.
3)
Keeping necessary items on the Dining Tables.
4)
Providing drinking water for the Guests/visitors in the Dining Hall, Suites.
5)
Making necessary Seating arrangements for the Guests at Guest House Dining Hall, Lobby and lawns as
and when required.
6)
Keeping luggage on arrival of the guests from vehicles/lobby to their suites and bringing it back while on
departure.
7)
Keeping surrounding area neat and clean.
8)
Preparation of rooms and maintaining proper cleanliness of rooms.
9)
Providing room services to the guests.
10)
Preparation of bills, maintaining guests arrival/departure register.
11)
Providing of rooms to the guests.
12)
To pick-up/drop the guests from Railway Station/Bus Stand/Airports etc as per requirement.
13)
They should have a working experience of bearer duties in a reputed hotel at least for the period of 2 to 3
years, preferably Diploma holders in Hotel Management.
…contd….
…contd..
TERMS & CONDITIONS
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
The Firm will provide manpower for above job work day to day including Sundays & Holidays.
Trained personnel will be provided on demand as per requirement for 8 Hrs. Their behavior should be
good and should not have involved in any criminal activities. Their presentation should be excellent with
good manner while dealing with the VVIP/VIP/Guests.
No compensation for any injury/accident or unforeseen events will be paid by I.S.P. and it will be whole
responsibility of the Firm.
The payment will be made on monthly basis after submission of Bills & on the certification of
suitability/satisfactory performance report will be submitted by In-Charge Guest House through .C.E, ISP
The C.F.A. of the Committee reserves the right to terminate/forfeit the services/contract at any time during
the period of contract.
The Contractor will be responsible for payment of EPF/ESIC of the employees provided by him and any
other Govt. Taxes as applicable.
Contractor should be registered with EPF/ESIC/Service Tax/Income Tax etc.
G.M., ISP reserves the right to terminate the contract without assigning any reason whatsoever.
Any breach of the terms & conditions will lead to terminate the contract.
The Contractor shall quote the rate for the job in lumpsum. But he has to ensure that wages are paid to
the workmen as per statutory provisions under payment of wages act & minimum wages Act, failing which
the contract will be terminated immediately and security deposit will be forfeited.
The Contractor will provide proper uniforms and Photo I.D. to his employees.
Other Terms and Conditions:
1. Contractor Service Charge including Admin Charges, Agency profit, other misc. expenses.
2. Contractor has to provide Uniform, PPE & ID Card and Dress code will be mutually agreed by the
Management & Contractor.
3. Service tax and education cess will be as per applicable rules from time to time .
4. Bidder firm shall quote strictly as per Price bid format above Failing to which the offer shall be summarily
been rejected.
5. Firm has to fill all above column otherwise the quotation will out rightly be rejected. If there is a
discrepancy between the amounts expressed in words and figures, the amount in words shall prevail.
Section VIII: Quality Control Requirements
== NOT APPLICABLE ==
Section IX: Qualification/ Eligibility Criteria
MINIMUM ELGIBILITY CRITERIA
The following shall be the minimum eligibility criteria for selection of bidders technically.
1.0
Experience :The bidder should have provided Services to any Govt. organizations or any big private organizations for the
same work with minimum deployment of 02 Cooks & 03 Bearers in any one year during last 5 years ending with
March ‟2014. Copy of orders / experience certificate issued from such organizations to be submitted towards
documentary evidence.
2.0
Capacity & Capability: The Bidder firm must have a capacity to execute same work by deploying
minimum of 02 Cooks & 03 Bearers.
3.0 Other requirements:(a)
PAN: The Bidder should be registered with the Income tax. Relevant proof in support shall be submitted.
(b)
Service Tax Certificate: Bidder should be registered with service tax department. If not, required,
necessary self declaration to be submitted by bidder.
4.0
Bidder shall submit an under taking stating “shall follow all the rules & regulations as per the laid down
circulars of State and Central Labour Commissioners”.
5.0
The firm should give a declaration that they have not been black-listed/debarred for dealing by
Government of India in the past.
6.0 Attested copy of the audited financial statements (audited by Chartered Accountant) for the completed three
financial year i.e. 2010-2011, 2011-2012 and 2012-2013.
Note :1) All the documents related to clauses 1.0, 2.0, 3.0 ,4.0 & 5.0 shall be signed by Authorized signatory of
bidder.
2) All financial data as required under clause 6.0 shall be certified by independent Chartered Accountant
(CA).
SECTION X: TENDER FORM
To
INDIA SECURITY PRESS
(A Unit of Security Printing and Minting
Corporation of India Limited)
Wholly owned by Government of India
Nashik Road – 422 101 (Maharashtra)
(Complete address of SPMCIL)
Ref: Your Tender document No. …………………………dated …………
We, the undersigned have examined the above mentioned tender enquiry document, including
amendment No. --------, dated --------- (if any), the receipt of which is hereby conf irmed. We now of f er
t o supply and deliver………. (description of goods and services) in conformity with your above – referred
document for the sum of ____________( total tender amount in figures and words), as shown in the price
schedule(s), attached herewith and made part of this tender.
If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in
accordance with the delivery schedule specified in the List of Requirements.
We further confirm that, if our tender is accepted, we shall provide you with a performance security of required
amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V –
“Special Conditions of Contract”, for due performance of the contract.
We agree to keep our tender valid for acceptance for a period upto -------, as required in the GIT clause 19, read
with modification, if any in Section-III – “Special Instructions to Tenderers” or for subsequently extended period, if
any, agreed to by us. We also accordingly confirm to abide by this tender upto the aforesaid period and this
tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a
formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period
shall constitute a binding contract between us.
We further understand that you are not bound to accept the lowest or any tender you may receive against
your above-referred tender enquiry.
……………………..
(Signature with date)
………………………..
(Name and designation)
Duly authorized to sign tender for and on behalf of
……………………………………….
………………………………………
Section XI : Price Schedule
Limited Tender No. 119/P.CELL/GH/2014
Date:-10.10.2014
For - Hiring of Guest House Services ( Cooks- 05 Nos. & Bearers – 10 Nos.) for Guest Houses.
Sr Item description
No
UOM
(Unit of
Measur
e-ment
1
2
3
Hiring of Guest House
1 Services ( Cooks- 05
Nos. & Bearers – 10
Nos.) for Guest
Houses
a) Cooks- 05 Nos.
Manmonth
b) Bearers – 10 Nos.
Manmonth
Basic
price/
unit (Rs)
4
Service
Tax (Rs.),
if any
Total Cost
inclusive of
all taxes,)
6
Offered
Quantity
(No.)
( No. of
manmonths
requirement
)
7
Total Price for
required quantity
(Rs.)(FOR ISP ,
Nasik Road)
inclusive of all taxes.
8
30
60
Note:
1. We confirm that there would not be any price escalation during the supply period.
2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter
conditions
Note: Price bids with conditions/ counter conditions are liable to be rejected. TDS applicable will be deducted
from the Invoice amount.
(Name and Signature with date)
Office Seal/Stamp
Section XII: Questionnaire
The tenderer should furnish specific answers to all the questions/ issues
mentioned below. In case a question/ issue does not apply to a tenderer, the same
should be answered with the remark “not applicable”.
Wherever necessary and applicable, the tenderer shall enclose certified copy as
documentary proof/ evidence to substantiate the corresponding statement.
In case a tenderer furnishes a wrong or evasive answer against any of the under
mentioned question/ issues, its tender will be liable to be ignored.
1.
Brief description and of goods and services offered:
2.
Offer is valid for acceptance upto …………………………………………….
3.
Your permanent Income Tax A/ C No. as allotted by the Income Tax
Authority of Government of India :
Please a t t a c h c e r t i f i e d c o p y o f y o u r l a t e s t / c u r r e n t I n c o m e T a x
clearance certificate issued by the above authority.
1.
Status:
(a)
(b)
Are you currently registered with the Directorate General of Supplies &
Disposals (DGS&D), New Delhi, and/ or the National Small Industries
Corporation (NSIC), New Delhi, and/ or the present SPMCIL and/ or
the Directorate of Industries of the concerned State Government for the
goods quoted? If so, indicate the date up to which you are registered and
whether there is any monetary limit imposed on your registration.
Are you currently registered under the Indian Companies Act,
1956 or any other similar Act?
Please attach certified copy(s) of your registration status etc. in case your
answer(s) to above queries is in affirmative.
5.
Please indicate name & full address of your Banker(s) :
6.
Please
state whether business dealings w i t h
you currently
stand suspended/ banned by any Ministry/ Deptt. of Government of India or by
any State Govt.
…………………………..
(Signature with date)
……………………….
(Full name, designation & address of the
person duly authorized sign on behalf of the tenderer)
For and on behalf of
----------------------------------------------(Name, address and stamp of the tendering firm)
Section XV: Bank Guarantee Form for Performance Security
[insert: Bank‟s Name, and Address of
Issuing Branch or Office]
Beneficiary:
[insert: Name and Address of SPMCIL]
Date:
PERFORMANCE GUARANTEE No.:
WHEREAS ………………………………………………………………………………. (name
and address of the agency) (hereinafter c a l l e d “the agency”) has undertaken, in
pursuance of contract no……………………………. dated ………….
to
supply
(description of goods and services) (herein after called “the contract”).
AND WHEREAS it has been stipulated by you in the said contract that the agency
shall furnish you with a bank guarantee by a scheduled commercial bank recognized
by you for the sum specified therein as security for compliance with its
obligations in accordance with the contract;
AND WHEREAS we have agreed to give the agency such a bank guarantee;
NOW THEREFORE we hereby affirm that we are guarantors and responsible to you,
on behalf of the agency, up to a total of ……………… …… ……… ……
…………………. (amount of the guarantee in words and figures), and we undertake to
pay you, upon your first written demand declaring the agency to be in default under
the contract and without cavil or argument, any sum or sums within the limits of
(amount of guarantee) as aforesaid, without your needing to prove or to show grounds
or reasons for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the agency
before presenting us with the demand. We further agree that no change or addition
to or other modification of the terms of the contract to be performed thereunder or of
any of the contract documents which may be made between you and the agency shall
in any way release us from any liability under this guarantee and we hereby waive notice
of any such change, addition or modification.
We undertake to pay SPMCIL up to the above amount upon receipt of its first written
demand, without SPMCIL having to substantiate its demand.
This guarantee will remain in force for a period of forty five days after the period of
tender validity and any demand in respect thereof should reach the Bank not later than
the above date.
………………………
(Signature of the authorized officer of the Bank)
………………………………………………
………………………………………………
Name and designation of the officer
………………………………………………
Seal, name & address of the Bank and address of the Branch
………………………………………………
Name and designation of the officer
………………………………………………
………………………………………………………….
Seal, name & address of the Bank and address of the Branch
Section XVI: Contract Form
(Address of SPMCIL‟s office issuing the contract)
Contract No-------------
dated --------------
This is in continuation to this office Notification of Award No.---------dated-----------1.
Name & address of the Agency --------------------------
2.
SPMCIL‟s Tender document No----------dated---------and subsequent Amendment
No-----------dated ----------(if any), issued by SPMCIL.
3.
Agency‟s Tender No-------dated------- and subsequent communication(s) No----(if
any), exchanged between the agency and SPMCIL in connection with this tender.
4.
In addition to this Contract Form, the following documents etc, which
are
included in the documents mentioned under paragraphs 2 and 3 above, shall also be
deemed to form and be read and construed as part of this contract:
(i) General Conditions of Contract;
(ii) Special Conditions of Contract;
(iii) List of Requirements;
(iv)
Technical Specifications;
(v)
Quality Control Requirements
(vi) Tender Form furnished by the agency in its tender;
(vii) Price Schedule(s) furnished by the agency in its tender;
(viii) Manufacturers‟ Authorization Form (if applicable for this tender)
(ix) SPMCIL‟s Notification of Award
Note: The words and expressions used in this contract shall have the same
meanings as are respectively assigned to them in the conditions of contract referred to
above. Further, the definitions and abbreviations incorporated under Section –V „General Conditions of Contract‟ of SPMCIL‟s Tender document shall also apply to
this contract.
5. Some t e r m s , c o n d i t i o n s , s t i p u l a t i o n s e t c .
documents are reproduced below for ready reference:
out o f
the
above-referred
(i) Brief particulars of the goods and services which shall be supplied/ provided by the
agency are as under:
Schedule Brief
description
of goods/ services
No.
Accounting
unit
Quantitytobe Unit
Price Total
supplied
(in Rs)
price
Any other additional services (if applicable) and cost thereof: ………………………..
Total value (in figure)
(In words)
(ii) Delivery schedule
(iii) Details of Performance Security
(iv) Quality Control
(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.
(b) Designation and address of SPMCIL‟s inspecting officer
(v) Destination and despatch instructions
(vi) Consignee, including port consignee, if any
(vii) Warranty clause
(viii) Payment terms
(ix) Paying authority
………………………………
.
(Signature, name and address of SPMCIL‟s authorized official) For and
on behalf of……….
Received and accepted this contract ……………………………………………………..
(Signature, name and address of the agency‟s executive duly authorized to sign on
behalf of the agency)
For and on behalf of ………………………
(Name and address of the agency)
…………………….
(Seal of the agency) Date:
Place:
Section XVII: Letter of Authority for attending a Bid Opening
(Refer to clause 24.2 of GIT)
The General Manager
Unit Address
Subject:
(date)
Authorization for attending bid opening on
in
the
Tender
.
Following persons are hereby authorized to attend the bid opening for the tender
mentioned
above
on
behalf
(Bidder)
in order
of
of
of
preference given below.
Order of Preference
Name
Specimen Signatures
I.
II.
Alternate Representative
Signatures of bidder or
Officer authorized to sign the bid
Documents on behalf of the bidder.
Note:
1. Maximum of two representatives will be permitted to attend bid opening. In cases where it
is restricted to one, first preference will be allowed. Alternate representative will be
permitted when regular representatives are not able to attend.
2. Permission for entry to the hall where bids are opened may be refused in case
authorization as prescribed above is not produced.
SECTION XIX: Proforma of Bills for Payments
(Refer Clause 22.6 of GCC)
Name and Address of the Firm ........
Bill
No………………………………..Dated...................
Purchase order .................................................. No....................... Dated......................
Name and address of the consignee....................................................................................
S.No Authority
for purchase
Description
of Stores
Number
or
quantity
Rate
Rs. P.
Price Amount
per
Rs.
P.
Total
1. C.S.T./Sales Tax Amount
2. Freight (if applicable)
3. Excise Duty (if applicable)
4. Packing and Forwarding charges (if applicable)
5. Others (Please specify)
6. PVC Amount (with calculation sheet enclosed)
7. (-) deduction/Discount
8. Net amount payable (in words Rs.)
Despatch detail RR No. other proof of dispatch……........Dated---------(enclosed)
Inspection CertificateNo…………………Dated……………(enclosed)
Income Tax Clearance Certificate No...........Dated.....(enclosed)
Modvat Certificate No........................................(enclosed)
Excise Duty Gate pass........................................ (enclosed)
Place and Date
Received Rs...........(Rupees)...........................................
I hereby certify that the payment being claimed is strictly in terms of the contract and all
the obligations on the part of the agency for claiming that payment has been fulfilled as
required under the contract.
Revenue stamp
Signature and of Stamp Agency