Outstanding HOSA Chapter
EVENT GUIDELINES Outstanding HOSA Chapter New for 2014-15 Chapters are required to complete and submit the Chapter Assessment on page 6. Participation in HOSA Happenings is recognized as part of the Chapter Recognition category on the rating sheet. Quality of Work has been added as a rating sheet category. Editorial changes to help clarify expectations added to the rating sheet. Purpose: To encourage local HOSA chapters to achieve the goals of HOSA by implementing a plan of work with a focus on the development of leadership skills, career opportunities, and service learning among chapter members, and to document their achievements in the form of a chapter scrapbook. This event is designed to recognize excellence. Description of Event: HOSA chapter members create a scrapbook to record and preserve their chapter’s achievements during a single school year. This is a chapter event. Involve as many chapter members as possible in creating the scrapbook, and your final product will provide a record of your chapter’s achievements for future chapter members. Chapters earn points for properly documenting chapter activities in the scrapbook as described in the event rating sheets. Chapters who earn the required number of points are recognized as an “Outstanding HOSA Chapter.” The scrapbook serves as a yearbook to be kept by the chapter and shared with future chapter members. This event is not designed to require your chapter to submit an activity in each category. Instead, you will want to focus on planning meaningful activities and then successfully provide proof of your achievements in the scrapbook. Your focus should be on the quality of your chapter activities. In competition, the scrapbook is submitted by one chapter member and the contents are evaluated by a two judges. At the National Leadership Conference (NLC), one or more chapter members present the scrapbook during the scheduled event showcase. Dress Code: Rules and Procedures: Competitors must be in official HOSA uniform or in proper business attire for the orientation and showcase. A bonus point will be awarded for proper attire. 1. The Outstanding HOSA Chapter event will be conducted at the state level. All chapters recognized as an “Outstanding HOSA Chapter” in the state are eligible to participate in the event at the HOSA National Leadership Conference. 2. Competitors must be familiar with and adhere to the “General Rules and Regulations of the National HOSA Competitive Events Program (GRR)." 3. The scrapbook (limited to one entry per chapter) must be turned in during the competitive event orientation. The student member that turns in the scrapbook at the NLC will be any eligible member from the winning chapter at the state level. 4. Scrapbooks will be judged using the event rating sheet (rubric). Competitors are not present during the judging. Competitors must be present during the showcase where their scrapbook is on display for viewing by National Outstanding HOSA Chapter Guidelines (November 2014) 1 EVENT GUIDELINES Conference delegates. Competitors must take scrapbooks with them at the conclusion of the showcase. 5. All entries must be submitted in an official HOSA scrapbook (OC Scrapbook SCB100) and pages from Awards Unlimited, which may include sheetprotected pages from Awards Unlimited. Sheet protectors must not obscure the materials to be judged. Lamination may NOT be used. This book is limited to 100 pages or less, with only one side of the page being used. Each page must be numbered sequentially. One bonus point will be added when the scrapbook is correctly submitted. 6. The scrapbook should focus on those elements that earn points (content) and not fancy additions or embellishments that take up time and expense but do not add meaning to the chapter activity. The focus is on accomplishments and not the appearance of the scrapbook. 7. Each scrapbook will have a cover page (page 1) with the following information: • Name of Chapter • Type of program (secondary or postsecondary/collegiate) • Name of School • City, state and zip code 8. Page 2 is a membership page that includes the membership roster. 9. Each of the remaining 98 pages or less will be used to provide evidence of the chapter’s activities. In order to help the judges properly evaluate each category, each page must have two important items – a page heading (at top of page) and a page number (bottom right corner). This will allow the judges to quickly find the items to be evaluated on the rating sheet. The competitor(s) will also complete and submit the “Chapter Assessment” page that reflects the anticipated score for each category, based on the evidence provided in the scrapbook, and the corresponding page numbers. The Chapter Assessment page should be paper clipped to the Cover Page of the scrapbook. Career Awareness 2 documentation Page 34 There is no limit to the number of pages for a specific category, however, the entire scrapbook is limited to 100 pages. 10. Two judges will rate the scrapbook independently, and the judge scores will be averaged to determine a final score. If the two judge scores are more than 5 points apart, the judges may discuss their ratings and adjust their scores when deemed appropriate. 11. An activity or program may be claimed and judged in only one (1) category. (Many activities could accurately work for one or more categories. Competitors who are creating the scrapbook must determine the best fit for each activity. Similar programs will only be judged once – for example: a fall blood drive and spring blood drive would not be considered two activities.) Exceptions: Activities in the Publicity and State Leadership Conference categories. Outstanding HOSA Chapter Guidelines (November 2014) 2 EVENT GUIDELINES 12. Chapter members should create a scrapbook that is clear, concise, and easy to evaluate. Layers on pages are permitted but discouraged. They should be used for multiple page membership rosters, pamphlets or programs but not to circumvent the 100 page rule. If layers are used, sheet protectors should not prevent judges from seeing the entire document. 13. The creation of the scrapbook must be the work of a chapter member or members. All content must be typed or clearly handwritten. Photocopies may be used. 14. The scrapbook will contain materials from July 1 through June 30 of the school year. 15. All scrapbooks that earn 30 points at the NLC will be recognized with a chapter plaque as an Outstanding HOSA Chapter. At the state level, the State Leadership Conference category is not judged and a mandatory showcase may not be held. The required points for recognition as an Outstanding HOSA Chapter at the state level is 25 points. 16 All scrapbooks will be on display at the National Leadership Conference as noted in the conference program to be viewed by conference delegates. A chapter member will be required to sit with their notebooks during the HOSA Showcase. At the conclusion of the Showcase, competitors will take their scrapbooks with them. All chapters who attend the Showcase will be awarded 1 bonus point. Competitors Must Provide: Event guidelines (orientation) Completed Outstanding HOSA Chapter scrapbook Required Personnel (Per Section): 1. One Event Manager per event 2. One Section Leader 3. One-two event assistants per section 4. Two judges per scrapbook 5. One QA to provide quality assurance for the event by ensuring that the guidelines are followed and all event documents are complete. Facilities, Equipment & Materials: National HOSA will provide a private room with tables and chairs for judging. Multiple sections will be conducted in the same meeting room. ID Labels with ID numbers for scrapbooks Pens/pencils for judges Calculators Rating sheets – one per judge per scrapbook Evaluation Forms – judge and personnel Reminders: Did you include page numbers? You MUST sequentially number the pages of your scrapbook. Did you include a page heading on each and every page? Did you use the official notebook and pages? Did you place information on ONE SIDE of the page only? Did you complete and include the Chapter Assessment form? Outstanding HOSA Chapter Guidelines (November 2014) 3 EVENT GUIDELINES Event Flow Chart Orientation A chapter member turns in the Outstanding HOSA Chapter scrapbook. Icon Key Official notebook, scrapbook or portfolio required. At the NLC, a Showcase will be offered for this event. The orientation includes an event element. Competitors must bring pencils/pens. Scrapbooks are judged using the event rating sheet (rubric). A second judge will judge the scrapbook. If the scores are more than 5 points apart, the judges may discuss their scoring and adjust scores as appropriate. The final score will be the average of the two judge scores. A chapter member must attend the showcase and take the scrapbook at the conclusion of the showcase. Chapters who earn 25 points (SLC) or 30 points (NLC) will be recognized as an Outstanding HOSA Chapter. JUDGING INSTRUCTIONS The purpose of this event is to reward those chapters who meet the high standards established in these guidelines for local chapter activities that align with the goals and purpose of HOSA, and benefit HOSA members, the school, and the community. Judges should be sensitive to what the chapter has actually accomplished, and reward points when the activities are documented, and described. When in doubt, use your best judgment to reward the chapter for what they accomplished. It is understood that both HOSA members and advisors may interpret specific rules differently, but the deciding factor should be on what you can determine from the evidence, documentation and descriptions provided in the scrapbook. This event uses Holistic Scoring that is based on the overall impression of each category rather than a consideration of the individual elements. The event rating sheet is a scoring rubric that clarifies what each level of quality is like. The descriptions list the criteria to keep in mind when making an overall judgment for each category. It is up to the judge to determine which box in the rubric most closely describes the chapter’s achievements in each section, and award points accordingly. (Whole numbers only.) Outstanding HOSA Chapter Guidelines (November 2014) 4 EVENT GUIDELINES OUTSTANDING HOSA CHAPTER Point Summary Chart ID # _______________ SS ___ PSC ___ Points Possible Points Awarded Judge #1 – Total Points Judge #2 – Total Points Final Judge Score (Total of Both Judges) Average of Judge Scores (above total divided by 2) The following points are to be determined by the Event Manager: 1 Dress Points Event orientation, HOSA uniform or proper business attire. Scrapbook Points Official HOSA scrapbook, official pages, official sheet 1 protectors (if used), no lamination, sequential page numbers used, Chapter Assessment included. Showcase Points A chapter member presented the scrapbook during the 1 Showcase at the NLC. GRAND TOTAL (Average plus extra points) Outstanding HOSA Chapter Guidelines (November 2014) 5 EVENT GUIDELINES OUTSTANDING HOSA CHAPTER Chapter Assessment ID # _______________ SS ___ PSC ___ This page is to be completed by the chapter member(s) submitting the scrapbook for judging. It must include the corresponding page numbers for each category to assist the judges in evaluating the chapter’s activities. It must also include a projected score by the competitor(s), based on how successfully evidence of each activity was presented in the scrapbook. This assessment provides a form of communication with the judges. Paperclip the Chapter Assessment to the Cover Page of the Outstanding HOSA Chapter scrapbook. Complete the Chapter Assessment form as honestly as possible. This will help you evaluate your work and anticipate the score you should expect from the judges. Category Page Number(s) 1 Cover Page 1 2 Membership Page 2 3 Chapter 4 Chapter Officers 5 Program of Work 6 Membership 7 Career Awareness 1 8 Career Awareness 2 9 Career Awareness 3 10 Community Service 1 11 Community Service 2 12 Community Service 3 13 Community Service 4 14 School Service 1 15 School Service 2 16 Publicity 17 Chapter Recognition 18 HOSA Week 19 Individual Recognition Events 20 Healthcare Partnerships 1 21 Healthcare Partnerships 2 22 Leadership Development 23 Presentation 24 Healthy Lifestyle 25 Other Chapter Activities 26 Other Chapter Activities 2 27 State Leadership Conference 28 Quality of Work Chapter Score Anticipated Judge Score Outstanding HOSA Chapter Guidelines (November 2014) 6 EVENT GUIDELINES OUTSTANDING HOSA CHAPTER Judge’s Rating Sheet ID # _______________ Judge ________________________________ 2 points Page Heading 1 point Page Number(s) Cover Page Includes required information: Name of Chapter, Type of Program (Secondary or Postsecondary), Name of School, City, State, Zip 1 Membership Page Includes required information: Current Membership Roster 2 Chapter Include a short description of the HOSA chapter (setting, advisor(s), type of school, demographics, etc.) and documents that prove the chapter’s achievements. Chapter Officers Description and two of the following: 100% affiliation HOSA 100 club 50 or more chapter members Description and one of the following: 100% affiliation HOSA 100 club 25 or more chapter members Photos of chapter officers, and one of the followings: duties of officers officers above the chapter level Photos/names of officers Program of work that includes month and activities. Program of Work The Program of Work runs from July 1 to June 30 of the membership year and serves as a calendar or written plan of chapter activities for the year. Membership Activities that encourage membership in the HOSA chapter. Judge Score One activity that was effective in promoting membership in the HOSA chapter. Evidence of creativity or success in promotion activity. Outstanding HOSA Chapter Guidelines (November 2014) One activity that was successful in promoting membership in the HOSA chapter. 7 EVENT GUIDELINES Page Heading 2 points 1 point Career awareness activities are specifically designed to promote learning about the health professions. Examples may include but are not limited to, a guest speaker, attending a health career fair, touring a medical school, etc. Activity clearly exposes HOSA members to one or more health professions with members actively engaged in learning. Documentation and/or description of follow-up or focused learning is included, OR learning quality or creativity of activity is exceptional. Activity exposes HOSA members to one or more health professions. Career Awareness 2 Same as above. Same as above. Career Awareness 3 Same as above. Same as above. Community Service 1 Community service is a donated service or activity by HOSA chapter members that benefits the public in the local community. Service learning integrates meaningful community service with instruction to enrich the experience. Activity clearly has a positive impact on the health or welfare of members of the local community. Documentation and/or description include elements of creativity and/or exceptional benefit, OR includes a service learning component. Activity provides a service to members of the community. Community Service 2 Same as above. Same as above. Community Service 3 Same as above. Same as above. Community Service 4 Same as above. Same as above. School Service 1 School service provides a benefit or service to the students or faculty at a school. Activity clearly has a positive impact on the health or welfare of members of the school. Includes elements of creativity and/or exceptional benefit, OR includes a service learning component. Activity provides a service to members of the school. School Service 2 Same as above. Same as above. Publicity Multiple examples of publicity that effectively communicate the HOSA chapter’s goals, purpose and/or activities in a clear, creative and effective manner. At least one example of publicity that clearly communicates the HOSA chapter’s goals, purpose and/or activities. Career Awareness 1 Publicity by the HOSA chapter with others through a website, newsletter, local newspaper, TV, or other form of media to the general public. Outstanding HOSA Chapter Guidelines (November 2014) Page Number(s) Judge Score 8 EVENT GUIDELINES 2 points Page Heading Chapter Recognition The National Service Project and HOSA Happenings guidelines are in Section B of the HOSA Handbook. HOSA Week The HOSA Week proclamation and suggestions are on the HOSA website. Chapters can select any week to be HOSA Week for their school. Individual Recognition Events The chapter advisor will print reports as documentation for these individual recognition opportunities. See the event guidelines for more information. 1 point Chapter participates in HOSA Happenings AND National Service Project and submits documentation at the state level. Chapter participates in either HOSA Happenings OR National Service Project and submits documentation at the state level. Chapter participates in HOSA Week. Two or more activities are documented and/or described. Chapter participates in HOSA Week. At least one activity is documented and/or described. At least 5 chapter members logged hours for either: One or more chapter members logged hours for: MRC Volunteer Recognition Barbara James Service Award Barbara James Service Award Evidence of a partnership that supports the goals of HOSA and/or the partnering organization. Documentation and/or description that either the partner or HOSA members benefit from the relationship. Healthcare Partnerships 2 Same as above. Same as above. Leadership Development Chapter members actively participated in a HOSA Fall Leadership Workshop, and/or other leadership development opportunity. Documentation and/or description is provided to show the learning benefits for HOSA members who participated. Chapter members actively participated in a HOSA Fall Leadership Workshop, and/or other leadership development opportunity. Proof of presentation that is creative and effective. Documentation and/or description of the impact of the presentation is provided. Either the presentation itself, or the audience, or the number of times it is presented, is outstanding. Provides a presentation that promotes health science education, healthcare or health careers. Partnerships with community healthcare professionals or organizations. These partnerships may include but are not limited to involvement with the local MRC or CERT, job shadowing or internships, and/or collaborative activities. An organized leadership training event for chapter members. This may include a HOSA Fall Leadership Workshop, leadership training with another CTSO, or a locally organized leadership development experience for chapter members. Presentation Program presented by a HOSA chapter that promotes health science education, healthcare, or health careers – to school groups, community groups, or other stakeholders. Outstanding HOSA Chapter Guidelines (November 2014) Judge Score MRC Volunteer Recognition Evidence of an active partnership that supports the goals of HOSA and the partnering organization. Documentation and/or description that both the partner and HOSA benefit from the relationship. Healthcare Partnerships 1 Page Number(s) 9 EVENT GUIDELINES Page Number(s) Page Heading 2 points Healthy Lifestyle Chapter achieves at least two of the following goals: Implements a plan to educate chapter members in healthy lifestyle. Chapter members participate in a healthy lifestyle initiative. Shares healthy lifestyle information/initiative with others. Provides evidence of success/achievements Multiple chapter members participate in Healthy Lifestyle Competitive Event. Chapter achieves one of the following goals: Implements a plan to educate chapter members in healthy lifestyle. Chapter members participate in a healthy lifestyle initiative. Shares healthy lifestyle information/initiative with others. Provides evidence of success/achievements. Chapter member participates in Healthy Lifestyle Competitive Event. Any chapter activity that does not fit in another category or is an additional activity from another category. Clearly supports the goals of HOSA. Documentation and/or description demonstrates the positive effect or outstanding achievement of the activity. Clearly supports the goals of HOSA. Other Chapter Activities 2 Same as above. Same as above. State Leadership Conference Documentation and/or description of exemplary participation and recognition in the state leadership conference. Evidence of active participation in the state leadership conference. Exemplary quality of work. Meets requirements as listed. Chapters develop a chapter initiative that promotes the practice of a healthy lifestyle among chapter members that enhances their personal and professional lives. Other Chapter Activities To be added AFTER the state leadership conference. *Excluding recognition events, which are counted in prior categories. Quality of Work 1 point Judge Score TOTAL SCORE Outstanding HOSA Chapter Guidelines (November 2014) 10
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