1. sports
2. golf

CITY OF POLSON COMMISSION
AGENDA
COMMISSION CHAMBERS
NOVEMBER 17, 2014
7:00P,M.
1. CALL TO ORDER
Mayor Knutson
2. APPROVAL OF PROPOSED AGENDA
Mayor Knutson
3. APPROVAL OF CITY COMMISSION MEETING MINUTES NOVEMBER 3, 2014
Mayor Knutson
4. CONSENT AGENDA
a. Claims November 1-14, 2014
b. Appoint Ardrene Sarracino as Ex- Officio to the Local Government Review Commission
c. Cash Reconciliation for October 2013
d. Cash Reconciliation for November 2013
5. CITY MANAGER COMMENTS
City Manager Mark Shrives
NEW BUSINESS
6. PUBLIC HEARING-BUDGET AMENDMENT FISCAL YEAR 2013-14
Finance Officer Cindy Dooley
7. APPROVE RESOLUTION TO APPROPRIATE MONEY AND PROVDE FOR THE PAYMENT OF DEBTS AND
EXPENSES FOR THE CITY OF POLSON IN FISCAL YEAR 2013-2014 AS DETAILED ON EXHIBIT A OF THE
RESOLUTION.
Finance Officer Cindy Dooley
8. APPROVAL OF PLEDGED SECURITIES FOR PURCHASE OF $1,000,000 CERTIFICATE OF DEPOSIT AT
FIRST CITIZENS BANK, POLSON, MONTANA
Finance Officer Cindy Dooley
9. APPROVE A TWO-YEAR EXTENSION AGREEMENT ON BEHALF OF THE ROBIN AND DANIELLE DOTSON
2-LOT SUBDIVISION.
Contracted Planner Erica Wirtala
City Commission Meeting November 17, 2014
Page 1
10. APPROVE THE FIRST READING OF ORDINANCE TO AMEND THE CITY OF POLSON BUILDING CODES.
David Simons Jr., City of Polson Building Official
11. APPROVE THE FIRST READING OF THE ORDINANCE ADOPTING ARTICLES 1,2,3,AND 4 OF THE CITY
OF POLSON BOOK OF ORDINANCES
City Manager Mark Shrives
12. WASTE WATER INFRASTRUCTURE DECISION
City Manager Mark Shrives
13. CITY OF POLSON GOLF COURSE RESTAURANT LIQUOR LICENSE SALE
City Manager Mark Shrives
14. PUBLIC COMMENT ON SIGNIFICANT MAnERS TO THE PUBLIC NOT ON THE AGENDA (address
items to the Chair. Commission takes no action on items discussed)
1S. ADJOURN
Mayor Knutson
City Commission Meeting November 17, 2014
Page 2
CITY OF POLSON
COMMISSION MEETING
Commission Chambers
November 3, 2014
3
7:00p.m.
ATTENDANCE: Mayor Heather Knutson, City Commissioners: John Campbell, Todd Erickson,
Dan Morrison, Ken Siler, Jill Southerland, City Manager Mark Shrives, City Attomey Rich Gebhardt, and
C ity Clerk Cora Pritt.
ABSENT: Commissioner Stephen Tumer
Others present (that voluntarily signed in): Elsa Duford, Kevin Johnson DOWLIHKM, Shari Johnson
City Enginner, Lisa Kinyon, Rick LaPiana, City Water/Sewer Superintendent Tony Porrazzo, Andrew
Speer, and Diane Speer
CALL TO ORDER - Mayor Knutson called the meeting to order. The pledge of allegiance was recited.
Roll call was taken.
APPROVAL OF PROPOSED AGENDA- Commissioner Southerland motion to approve the
proposed agenda. Commissioner Erickson second. Commission Discussion: none Public Comment:
none. VOTE: Unanimous Motion carried
APPROVAL OF CITY COMMISSION MEETING MINUTES OCTOBER 20, 2014-Commissioner
Southerland motion to approve City Commission Meeting Minutes October 20, 2014.
Commissioner Campbell second. City Commission discussion: none Public Comment: none.
VOTE: Unanimous Motion carried
APPROVAL OF CITY COMMISSION SPECIAL MEETING MINUTES OCTOBER 27, 2014Commissioner Erickson motion to approve City Commission Special Meeting Minutes October 27,
2014. Commissioner Southerland second. City Commission discussion: none Public Comment:
none. VOTE: 5 ayes Commissioner Morrison abstained Motion carried
CONSENT AGENDA-Claims October 16-30, 2014 Commissioner Campbell motion to approve the
Consent Agenda. Commissioner Siler second. Commission Discussion: none Public comment: none
VOTE: Unanimous Motion carried
CITY MANAGER COMMENTS-City Manager Shrives commented that Chapters I & 2, that were
discussed at the workshop, have been updated and posted on the City webs ite. The email set up for th is
project is: [email protected] and the email has been posted on the website as well.
The first reading of the Ordinance will be on November 17'h The Public Hearing held by the Lake
County Commissioners regarding the City County Planning Board will be November 12'h at 10:30 a.m.
This will be the hearing for the County Resolution of Intent to disband the City County Planning Board.
The issues with Access Montana have been resolved. What came out of this discussion with them is the
need for an Excavation Ordinance, which will have a first reading on November 17'h also. In conclusion,
November 4,2014 City Hall will be closed.
'DRAFT* City Commission Meeting November 3, 2014 Minutes
Page 1
WASTE WATER PRESENTATION - City Manager Shrives invited City Engineer Shari Jo hnson and
DOWUHKM Engineer Kevin Johnson to present an update on the Waste Water Treatment project. The
following is the power point presentation that was given :
PROJECTOVERVIEW/INFORMATION UPDATE
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* DRAFT* City Commission Meeting November 3, 2014 Minutes
Page 2
CURRENTCONDITIONS
ALTERNATIVESVSTEMS
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WHAT DOES IT All MEAN ?
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CITY ENGINEER'SPERSPECTIIIE
OlY ENGINEER'S PERSPECTIVE
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* DRAFT* City Commission Meeting November 3, 2014 Minutes
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Project Schedule (Short Term)
Project Schedule (Short Term)
• Equipment Procurement
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• .I:twart, 5cfan1 &nil em Ii.tn:OIIlI SyS~ms
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...
...
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Project Schedule (long Term)
• Init iate Design wwrp; April 2015
• Manuf. SubmJtta1$-Aprit · Mav 2015
• Preliminary Oeslgn
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~11
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• Complillnce Schedule-July 2011
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• ~pll lltlClwitt Fila! Ftrmlt Lmh- lI!!.l.l2li
...
OOWL HKM
* DRAFT* City Commission Meeting November 3, 2014 Minutes
Page 4
DISCUSSION/ QUESTIONS
..
OOWL HKM
City Manager Shrives reminded Commission that something needs to be started with this project.
Mayor Knutson thanked Shari and Kevin for all of their work and for the valuable presentation.
During the time when the project was first presented to present, there has been a meeting with
the EPA(Environmental Protection Agency) and a clearer expectation about what is needed.
Mayor Knutson explained that with the information that was given this evening, there needs to
be time to absorb it all. City Manager Shrives commented that there needs to be some decision
made that gives a definite direction. The presentation will be emailed to the Commission for
their' review and posted to the City website. Mayor Knutson commented that there will be a
decision given during the November 17th Commission meeting.
THE APPOINTMENT OF MS. LISA KINYON, CITIZEN AT LARGE TO THE POLSON
REDEVELOPMENT AGENCY·1 YEAR TERM, TO FULFILL A VACANCY DUE TO A
VOLUNTEER RESIGNATION-This agenda item was presented by PRA President Ken Avison. The
PRA is pleased to have the opportunity to put forth Lisa Kinyon as a new member of the PRA. Mr.
Avison has had the opportunity to serve on several boards with Lisa. Lisa has a business downtown
within the TIF District. Mayor Knutson clarified there were two applications for the position. The PRA
recommendation is Lisa Kinyon. Commissioner Southerland motion to approve the appointment of
Ms. Lisa Kinyon to the Polson Redevelopment Agency. Commission Morrison second.
Commission Discussion : none Public Comment: none. VOTE: Unanimous Motion carried
APPROVE CONTRACT WITH McCRUMB CONSTRUCTION FOR NEW LIGHTS ON
WALKING PATH IN SACAJAWEA PARK.City Manager Mark Shrives presented this agenda item.
The City recently completed the City Dock and Pier Path project. There was funding available and there
was a discussion about possibly putting lights along the path in Sacajawea Park and fin ishing up in
Riverside. There is a section of three (3) lights that were not part of the original project. The area is in
front of the Salish Building which was not part of the City's project that could be funded with the TIF
dollars. BenErika LLC is going to donate the funds to finish the three lights in front of their building.
They are donating $10,600.00 and then there are other Park donations that will be used to put the lights in
place. This is being done as a separate part of this project. It was not part of the TIF project. This
contract is for those three lights. The rest of the lights were done as a Change Order. This is an add on
contract that needs Commission approval. Commissioner Erickson asked if it would be the same lights.
City Manager Shrives answered it will be the same lights it'sjllst that these lights will be installed with
donated money. Commissioner Campbell commented that this is a good idea . Mayor Knutson asked for
a motion to approve. Commissioner Campbell motion to approve the contract with McCrumb
* DRAFT* City Commission Meeting November 3, 2014 Minutes
Page 5
Construction for new lights on the walking path in Sacajawea Park. Commissioner Erickson
second. Commission Discussion: none Public Comment: none. VOTE: Unanimous Motion carried
DISCUSS GOLF COURSE RESTAURANT LIQUOR LICENSE-City Manager Mark Shrives
commented that this item was going to be discussed during the recent workshop. Golf Director Roger
Wallace, Golf Board President Dave Cottington, and Golf Maintenance Superintendent Pat Nowlen have
been invited to address the Commission about this item. It is not as time sensitive as the Waste Water
project but it is a time sensitive matter. City Attorney Rich Gebhardt has also been asked to address this
matter and get the discussion started. City Manager Shrives commented that he would be asking for a
decision during the November 17'" City Commission meeting. Rich Gebhardt, "Madame Mayor I think
you are aware that we've had a couple of lawsuits over the past, over the management of the operation of
the All Beverage license. The way that we're attempting to manage it, and we've attempted in the past to
manage it, was by not having an employee manager of the All Beverage license. Our Golf Pro was on
contract for the management of it. Previously it was a I ittle bit Iike that but it was more toward the end
that the Department of Revenue, Liquor Control Division would not approve it. So, based upon my
conversations with the person from the Department of Revenue this spring, they were willing to go ahead
and let us have no actual employee of the City manage the operation through the summer. What we're
looking at is I got a question from this person that said, "why do you have an All Beverage liquor license
in the first place?" I couldn't answer that question because I wasn't around when it was purchased. I
think it has something to do with the fact that there would have been gambling associated with it at that
time. We can accomplish the same thing out at the golf course and allow ing for alcoholic beverages with
a Wine/Beer license. We don't have to have the same management criteria it doesn't have to be managed
like the All Beverage license. The cost is nominal to us because we have the right to have it as a
municipality running our own golf course. So, I guess, whether it is surplus property to you is your
question to be answered, and then what you do ·with it when you declare it surplus property and can we
continue to operate the golf course and provide alcohol beverages to the restaurant and to the premises
without having an All Beverage. My recommendation is that you move away from competition from
downtown with All Beverage licenses and you provide service to the people that patronize you golf
course and you see if you can recoup some of your investment by selling." City Manager Shrives, "I will
ask Roger and Dave and Pat, to speak." Roger Wallace, "I feel like we've been here before maybe. I'm
just going to give a little history and what's been discussed with the Golf Board. What my
recommendation would be. First of all, last time I was here and we talked about this there was some
confusion both here with where the funds came from. Let's be clear, everything that we're talking about
tonight is Golf Fund. It has no, no effect at all on General Fund. As a matter of fact, the Golf Fund sends
about $30,000.00 a year to the General Fund. So, lets me clear, whatever we talk about, whatever
decision you make as a Golf Fund issue and not a General Fund issue. Back in 2004 or 2005 we paid
$55,000.00 for that license. At the time there was Gaming. At that time it was a pretty good buy for us to
be honest. We did well. Today, with no Gaming and through the research I've done, I was asked by the
previous City Manager to make a proposal to purchase it. I had access to all the liquor license sells in
Montana over the last five years. So looking at those and talking with bankers up and down the valley,
some of whose banks owned licenses at the time, those licenses were wOlth, with no gaming, about
$10,000.00 in counties our size. For $12,000.00 it was a little too painful for Council to accept that and I
had a hunch that was going to be the case. So, $10-12,000.00 is what that license was wOlth with no
gaming, last year. With food and beverage being a part of the new hotel coming in. Food and beverage
rumored franchise food and beverage, that license is going to be integral to somebodies business model.
In an open bid process who knows, my hunch would be somewhere in between the $12 that we know it
was worth last year and the $55,000.00 that we paid for it. That would be my guess. Cun·entlyabout 1/3
of our total alcohol sales are hard alcohol. We do roughly $75,000.00 in alcohol sales. The two years that
the I have operated that license and I know what the deposits have been and from last year to this year it
has been either $23,500.00 or $25,000.00 in the hard alcohol sales. So, almost exactly it's 32.6% has
been the hard alcohol sales. Clearly there will be an effect on gross sales. I doubt it will be as large as
'DRAFT' City Commission Meeting November 3, 2014 Minutes
Page 6
that, $25,000.00. It might be $10,000.00 issue but there probably will be some loss in gross sales. My
experience is when we operated under Beer/Wine license prior, 2000 and before, that when you tell
somebody we don't have a gin and tonic, they want to know what kind of beer you have. So, some will
decide not to but most will decide to have a beer or a glass of wine. During the life of that license, I don't
have the numbers in front of me, but it wou ld be safe to say it has cost the Golf Fund in excess of
$100,000.00 whether it has been actual losses for the restaurant or moving from vendor to vendor to
vendor. Anybody with food and beverage experience, going from vendor to vendor, one vendor leaves,
the next vendor comes in and says the guy before was an idiot. I need this, this, this, and th is. We're
buying equ ipment and the lessor. At any rate, it has cost us more money than we can afford long term to
continue to lose to accomplish our capital needs as well. The All Beverage license is very restrictive and
some of the homework that we didn't do when we purchased it, you cannot sublet an All Beverage
license. You can a Beer/wine. So, in our experience trying to get contracts, essentially through the
Depmtment of Revenue, they will let us structure a contract that gave the leassee about 50% of those
liquor sales that's essentially that person is flushing 25% of their gross sales down the toilet but they're
still expected to incur 100% of the operational cost. So, Dan you would know what that might look like
in your business. It's not a rosy picture. So, the benefit, if you did decide to sell is you can sublet it. It
gets you out of the payroll liability. It gets you out of the liquor liability. If we choose to go down the
road with an All Beverage license, the City of Polson is always, always, always in the food and beverage
business. No choice. You are in it. Also, it is kind of, I've been in retail all my life. One of the
important rules in retail is that, and I think I've covered this before, identify your buying mistakes.
Everybody make buying mistakes. We made a buying mistake. Identify your buying mistakes, get out
from under them, and turn that capital into something that makes you money instead of continuing to lose
you money. We are continuing to lose money with this license at a much less extent today than we did
three, four, five, six, seven years ago but none the less it's upside down annually. So my
recommendation, personally, is to sell it and know that when you do sell it you cannot tie a location to
sales contract. You cannot require that it stays at the golf course. You can't, like in my proposal I said,
"Look I will buy it for $12,000.00 if I'm done in ten years, I'll sell it back to you for $ 12,000.00." That
can't be part of a contract. I guess for me it is a little bit of short term pain possibly versus the long term
gain. Even if there is some short term pain, there's a multitude of things we could do with $20-30,000.00
that that liquor license would generate. I'm sure Pat would be able to speak a little bit better to that than I
would be so. So at any rate, clearly you are not going to make a decision tonight. Time is a little bit of
essence in that we have a business model to consider for next year. If you decide to sell it, we have to
liquidate inventory, and possibly go out and see if somebody wants to adveltise for a leasee or something
like that and we get going probably April. It is a time consuming process to go through that. The sooner
the better the decision is made for us." Commissioner Campbell, "How do you put something like that up
for sale?" Roger Wallace, "We advertise for bid. We purchased it in a bid process. I'm assuming we
would put it out for bid again." City Manager Shrives, "We'd put it out for bid potentially set a minimum
acceptable price and then we do sealed bids. I haven't thought threw all that process but as I was thinking
the best way to do it would be bids. We'd set a minimum price that we'd be willing to accept and then
take sealed bids kind of like we do contracts." Commissioner Campbell, "How long did you get to run
that with gambling?" Roger Wallace, "We ran that business under gambling for eight years, nine seasons,
no six years." Commiss ioner Campbell, "Probably got their money back out of it too." Roger Wallace,
We didn't. People in generality, people that gamble typically don't want to be seen gambling. So, that
upstairs room was light, it was well lite. People would stick their 25 cents or 75 cents change they got
from their cheeseburger in the machine. Every now and then somebody would tip us over for a couple of
grand and just ruin the summer. We were on a profit sharing deal with the City and it was 50/50. I think
the most we ever made from a gaming standpoint was $250-300.00. It was a non-issue from a revenue
standpoint." City Manager Shrives, 'Last time we talked, it kind of came back that it was unclear where
the Golf Board stood, so I've asked the Golf Board to weigh in." David Cottington, ''The Golf Board
has discussed this probably, I don't know, half a dozen times at various meetings with Roger. We have
never really made a formal recommendation. I think I can confidently say that our recommendation
*DRAFT* City Commission Meeting November 3, 2014 Minutes
Page 7
would be to sell it. We're going to hear some grumbling, or somebody is going to hear it, probably
Roger. The few people that want a hard drink but like he said they will just buy a beer and that will be
the end of it for the first couple of months of the golf season. We've talked about everything that Roger
has explained to us in the same way. We had a discussion around this time last year. We said we should
sell it. We had a discussion about it being an asset and I asked Roger this morning about what the
percentage of hard liquor sales was and it was more than I thought it would be, but if half of that comes
back in beer sales then it's probably no big deal. We are aware of all of the points that Roger made and
that would be our recommendation ." Commissioner Campbell, "Is it possible that we sell this, take that
money to put toward the new cart shed?" City Manager Shrives, "That would be something that I would
let Roger and Pat figure out. I suppose it could be used toward a lot of things. Before Pat says anything,
it's kind of interesting, I talked to Cameron today. I stopped by the Pro Shop and was talking to him for a
little bit. I said so you gotten any big push back on the fact that there is not refunds for the golf passes
this next year? He said initially there was a couple of people but then when they talked about the fact that
there had been $8-10,000.00 in refunds last year and that $8-10,000.00 and I think there's a
misunderstanding as to where that money goes. Well , that money goes to potentially to buy another
mower. It goes to maintenance, so when Cameron explained that he said that everybody went, "Oh.
Okay. I understand now." So, we made that change, there hasn't been a whole lot of push back. So Ijust
thought that was interesting. The liquor license maybe is in that same vein, I don't know." Pat Nowlen,
"I just need you to know that I do support the sale of the liquor license. I see it as a piece of equipment
that we bought, we used for a while, and then it broke down when the gaming left. If we took the
opportunity to get rid of it, to get out from underneath it, we can operate the restaurant the way that we
need to, we have the ability to get a portion of that money back and spend it on probably maintenance.
Get out from maintaining this piece of equipment that's been broken for a long time." City Manager
Shrives, "We're here for discussion, questions." Rich Gebhardt, "One thing. What you would do is make
a motion to declare it surplus property and instruct the staff to go ahead and sell it. They would place the
lowest acceptable bid and then you can determine how the sale will be conducted. You don't necessarily
have to do it sealed. You could do it open if you thought you could get more money that way. That
would be the Manager's determination." Mayor Knutson, "We are not the only municipal golf course out
there. Are we the only ones that have this issue or do we know of any others and how they're working?
Are they just flying under the radar? How are they managing this whole thing?" Roger Wallace,
''There's really only, in western Montana, there's really only two other truly municipally owned and
operated golf courses, Bill Roberts in Helena and I can't remember the name of the golf course in Great
Falls. Both of them operate under Municipal BeerlWine license . I believe we're the only municipality in
Montana to have all All Beverage license." Rick LaPiana, "I'm going to give you a little bit of history
about the liquor license. When I was on the Golf Board that was one of the things that Roger brought up,
and I was on the Golf Board 2006 and 2007, was to get rid of the liquor license because of the problems
of operating that bar with outside help and to keep the inventory safe. If the liquor room is still in the
same spot downstairs, it's an accident waiting to happen . Why it hasn't happened I can't tell you . We
wanted to in 2006 and 2007 to sell it. Roger was right, the City Council looked at $50,000.00 and said,
"Oh my God we can't take the hit". Well, we've taken the hit. You gotta get rid of it. I've told Mark
already I know of two people that are ready to bid on it, that want to use it locally." Mayor Knutson,
"Well we certainly have a unified front from the Golf Course. I've heard, I guess, informally from people
that there's going to be some flare ups of course if this does go through. My inclination, I wanted to hear
from all of you to get your perspectives as the leaders out there. I wanted to have the pulse on our golfers,
our customers. I think that we want to make sure that we are providing a good service but we also have to
make sure that we are doing things legally and within the right perimeters as well. So, I appreciate all of
the perspectives that were shared tonight. There is definitely talk and it may be a short term pain. I
would fully expect that." Roger Wallace, "When you consider what effect on the corporate groups or
outside groups that come to us, we really are just replacing revenue from that day. Make no mistake that
it's a good day for us, but a Saturday, end of August or July I" to the first week of August, we're going to
make the same money just being open on regular business day that Saturday as we are hosting that event.
*DRAFT* City Commission Meeting November 3, 2014 Minutes
Page 8
There is some P.R . to be gained, absolutely. But from a pure business money in, money out standpoint
bottom line for that day it really doesn't have an effect." Elsa Duford, "I have go lfed a long time ago so
I am not going to arg ue the golf thing, but I wanted to bring to your attention is this article in the Flathead
Beacon. It' about Whitefish and it sounds li ke they would be de lighted to get a liquor license for the price
you mentioned tonight. It's qu ite a long article and it talks about how much it costs them to buy a liquor
license on the open market. These figures are j ust astounding to me. It said in July a beer/w ine license
sold in Kalispell for $500,000.00 according to the State Department of Reven ue statistics. The cheapest
Cabaret license sold in recent years went for $100,000.00 All Beverage license went for $585,000.00 in
Apri l which could be considered a bargain compared to the 2007 price of $950,000.00. I mean this is j ust
up the road. I would like you to read this article. It's kind of long but it's about a woman who wanted to
try and open a business in Kalispel l." Mayor Knutson, "I saw that article. It's also on line so you could
google it." Elsa Duford, "It's the October 151h issue of the Flathead Beacon. That's all I wanted was to
bring this a.ticie to your attention. Thank you."
PUBLIC COMMENT ON SIGNIFICANT MATTERS TO THE PUBLIC NOT ON THE
AGENDA-there was no public comment given.
Mayor Knutson asked for a motion to adjourn. Commissioner Erickson motioned to
adjourn, Commissioner Southerland second. Vote: Unanimous Motion carried
ADJOURN 8:38 p.m.
Mayor Knutson
ATTEST:
Cora E. Pritt, City Clerk
·DRAFT· City Commission Meeting November 3, 2014 Minutes
Page 9
Cla~
17:05:33
For doc
'S from 119064
Details by Fund. Account
Report ID: APIOOZ
For the Accounting Period: 11/14
to 119167
Department Name (Account)
Fund
1000 General All-Purpose Fund
214550 Deposits Payable
1000 General All-Purpose Fund
410360 Municipal Court
vendor '/N8JI1e
999999 POLSON SCHOOL DISTRICT
Description
FACILITIES- CLEAN DEP
100 . 00
3429 A. DOUG OLSON
COURT-CITY JUDGE CON
1,584.00
1000 General All -Purpose Fund
410360 Municipal Court
2379 RELIABLE OFFICE SUPPLY
COURT-OFFICE SUPPLIE
25.10
1000 General All - Purpose Fund
410360 Municipal Court
4605 THIRD EYE TECHNOLOGIES
COURT-WORK ON JUDGE
18.75
1000 General All -Purpose Fund
410360
1925 VALLEY BUSINESS SYTEMS
COURT-2030 CLN/TEST
17.50
1000 General All -Purpose Fund
410360 Municipal Court
2074 VERIZON WIRELESS
COURT-JOAN HART ANnR
40.01
1000 General All-Purpose Fund
410360 Municipal Court
3429 A. DOUG OLSON
COURT-DO TRAVEL MEAL
92.00
1000 General All-Purpose Fund
410360 Municipal Court
3997 JOAN HART
COURT-JH TRAVEL MEAL
69.00
1000 General All-Purpose Fund
410400 Administrative Services
2074 VERIZON WIRELESS
FACILITIES -C .M. CELL
34.73
1000 General All-Purpose Fund
410400 Administrative Services
f7 4 3 WEX BANK
FACILITIES-C.M. FUEL
113.71
1000 General All-Purpose Fund
411100 Legal Services
4920 M RICHARD GEBHARDT
FACILITIES - CITY ATTY
2,000.00
1000 General All-Purpose Fund
411100 Legal Services
4950 McKEON & MORIG&AU LAW
FACILITIES-CITY ATTY
2 ,000. 00
1000 General All-Purpose Fund
411200 Facilities (Shared Costs)
1780 BLACK MOUNTAIN SOFTWARE.
FACILITIES-PAYRLL MN
2,373 .00
Munici~
Court
1000 General All-Purpose Fund
411200 Facilities (Shared Costs) 000080 FLATHEAD NEWSPAPER GROUP
FACILITIES-PER C.M.
1000 General All -Purpose Fund
411200 Facilities (Shared Costs)
2379 RELIABLE OFFICE SUPPLY
FACILITY-OFFICE SUPP
411200 Facilities (Shared Costs) 000044 REPUBLIC SERVICES 1889
FACILITIES-WASTE DIS
54 .0 2
411200 Facilities (Shared Costs) 000185 SUPER 1 FOODS
FACILITIES-CLEANING
14.35
1000 General All - Purpose Fund
411200 Facilities (Shared Costs)
4605 THIRD EYE TECHNOLOGIES
FACILITIES-INSTALL N
18.75
1000 General All -Purpose Fund
411200 Facilities (Shared Costs)
4605 THIRD EYE TECHNOLOGIES
FACILITIES-WORK ON C
187.50
1000 General All - Purpose Fund
411200 Facilities (Shared Costs)
1925 VALLEY BUSINESS SYTEMS
FACILITIES-3530 CLN/
36.00
1000 General All-Purpose Fund
411200 Facilities (Shared Coats)
1925 VALLEY BUSINESS SYTEMS
FACILITIES-3232 CLN/
252.00
1000 General All - Purpose Fund
'11200 Facilities {Shared Costs}
3211 POLSON CHAMBER OF
FACILITIES-' BANQUET
200.00
1000 General All-Purpose Fund
'1IJOO Facilitie. (Shared Costa)
'605 THIRD EYE TECHNOLOGIES
FACILITIES - REPAIR CI
75.00
1000 General All-Purpose Fund
420140 Crime Control and
POLICE -STORAGE 01/01
151.00
1000 General All-Purpose Fund
420140 Crime Control and
POLICE-VEH WASH 10/0
43.01
1000 General All-Purpose Fund
420140 Crime Control and
000080 FLATHEAD NEWSPAPER GROUP
POLICE - BIKE AUCTION
10.00
1000 General All-Purpose Fund
4J0140 Crime Control and
2379 RELIABLE OFFICE SUPPLY
POLICE-DETECTIVE 6X9
13.99
1000 General All-Purpose Fund
420140 Crime Control and
2379 RELIABLE OFFICE SUPPLY
POLICE-OFFICE SUPPLI
11.11
1000 General All-Purpose Fund
4201'0 Crime Control and
2379 RELIABLE OFFICE SUPPLY
POLlCE-DET£CTrvE 1 C
29.99
1000 General All-Purpose Fund
420140 Crime Control and
2379 RELIABLE OFFICE SUPPLY
POLICE-DVD 100 PK R-
74.97
1000 General All-Purpose Fund
420140 Crime Control and
2379 RELIABLE OFFICE SUPPLY
POLICE-CDR 52X 100 P
59.97
1000 General All-Purpose Fund
4201'0 Crime Control and
2379 RELIABLE OFFICE SUPPLY
POLICE-SHIP/HNDL
1000 General All-Purpose Fund
4201'0 Crime Control and
2379 RELIABLE OFFICE SUPPLY
POLICE-ORDER DISCOUN
1000 General All-Purpose Fund
4201'0 Crime Control and
1000 General All-Purpose Fund
420140 Crime Control and
1000 General All-Purpose Fund
1000 General All-Purpose Fund
1000 General
~l-Purpose
Fund
1000 General All - Purpose Fund
000877 JOHNCO STORAGE
3614 THE CAR WASH/GROGAN'S
000185 SUPER 1 FOODS
64.00
109.96
1.48
-20.00
POLICE-K-9 SUPPLIES
30.99
1925 VALLEY BUSINESS SYTEMS
POLICE-2030 CLN/TEST
17.50
4201'0 Crime Control and
2074 VERIZON WIRELESS
POLICE-COTTLE/SCOTT
420140 Crime Control and
2074 VERIZON WIRELESS
POLICE-I PHONES
1000 General All-Purpose Fund
420140 Crime Control and
47 4 3 WEX BANK
POLICE-FUEL 10/01-31
1000 General All-Purpose Fund
420'00 Fire Protection and
2234 ACE HARDWARE/ TREMPER'S
FIRE-MISC PURCHASE
65.96
1000 General All-Purpose Fund
420400 Fire Protection and
2234 ACE HARDWARE/ TREMPER'S
FIRE-CO DETECOR 2AA,
43.98
1000 General All-Purpose Fund
420400 Fire Protection and
2234 ACE HARDWARE/ TREMPER'S
FIRE-VARIETY PRODUCT
69.96
1000 General All-Purpose Fund
420'00 Fire Protection and
2234 ACE HARDWARE/ TREMPER'S
FIRE-WIRE, KNIFE SNA
5.74
1000 General All-Purpose Fund
'20400 Fire Protection and
FIRE-SAFETY OFFICERS
16.22
1000 General All-Purpose Fund
420'00 Fire Protection and
2074 VERIZON WIRELESS
FIRE-CELL PHONE SERV
50.91
1000 General All-Purpose Fund
420'00 Fire Protection and
4743 WEX BANK
FIRE-FUEL 10/01-31/1
406 . 95
1000 General All-Purpose Fund
420'00 Fire Protection and
000017 TOTAL SCREEN DESIGN
FIRE-SHIRTS FOR GLAS
48.98
1000 General All-Purpose Fund
420'00 Fire Protection and
000011 MISSION VALLEY POWER
FIRE-FIRE SIREN 705
1000 General All-Purpose Fund
420400 Fire Protection and
3616 PHYSIO-CONTROL INC
1000 General All-Purpose Fund
420540 Land Use
1000 General All-Purpose Fund
420540 Land Use
1000 General All-Purpose Fund
430240 Road and Street
1000 General All-Purpose Fund
430240 Road and Street
000185 SUPER 1 FOODS
4835 SANDS SURVEYING, INC
112.48
155 . 73
3,555.02
11.00
FIRE-KIT REPLACEMENT
111.50
PLANNING-CONTRCT PLA
4,207 . 90
PLANNING-BOA ADVERTI
10.80
2074 VERIZON WIRELESS
STREETS-CELL PHONE S
126.49
1883 MONTANA DEPARTMENT OF
STREETS-JOHN HART LI
25 . 00
000080 FLATHEAD NEWSPAPER GROUP
Claim Details by Fund, Account
17:05:33
For doc
'8
Report ID: AP100Z
For the Accounting Period: 11 /14
from 119064 to 119167
Fund
Department Name (Account)
Vendor ./Name
Description
1000 General All-Purpose Fund
4 60430 Parks
4311 JIM SUMMERS
PARKS-NEW STAIRS
1000 General All-Purpose Fund
460430 Parks
2234 ACE HARDWAREI TREMPER'S
PARKS-ELEC TAPE
1000 General All-Purpose Fund
460430 Parks
1000 General All-Purpose Fund
460430 Parks
2074 VERIZON WIRELESS
PARKS-CELL PHONE SER
98.95
1000 General All-Purpose Fund
460430 Parks
4743 WEX BANK
PARKS -FUEL 10101-31/
383.24
1000 General All-Purpose Fund
460430 Parks
000011 MISSION VALLEY POWER
PARKS - WALKING PATH L
28.33
1000 General All-Purpose Fund
460430 Parks
000011 MISSION VALLEY POWER
PARKS-J CAMPBELL PAR
11.00
000044 REPUBLIC SERVICES '889
PARKS-~TE
DISPOSAL
Total for Fund:
2020 Police Municipal Services 420140 Crime Control and
2210 Parks/Salish Point
460430 Parks
2074 VERIZON WIRELESS
3902 VALLEY JOURNAL LLP
2390 Drug Forfeiture Fund
470110 Administration
420140 Crime Control and
2394 Building Code Enforcement 420500 Protective Inspections
2395 Tree !"Und
2402 Light Maintenance
480150 Tree Conservation
430263 Street Lighting
000080 FLATHEAD NEWSPAPER GROUP
314 2 ALAN BOOTH
4743 WEX BANK
000011 MISSION VALLEY POWER
000011 MISSION VALLEY POWER
5 . 77
56.09
20,994.39
POLlCE-AIRCARDS/NOTE
534.83
Total for Fundt
534.83
PARKS-ADVERTISEMENT
Total for
2310 Tax Increment District
1,483 . 00
Fund~
300.00
300.00
PRA-AGENCY VACANCY A
19.80
Total for Fund;
19.80
POLICE-AB TRAVEL MEA
115.00
Total for Fund:
115.00
BUILDING-FUEL 10/01-
66.00
Total for Fund:
66.00
PARKS-SPORTS COMPLEX
18.59
Total for Fund:
18.59
FACILITIES-N END MAl
223.84
Total for Fund:
223.84
2820 Gas Apportionment Tax
430240 Road and Street
4559 TOOLS PLUS INDUSTRIES
STREETS-SIGN HEN WOR
182.16
2820 Gas Apportionment Tax
430240 Road and Street
2234 ACE HARDWARE/ TREMPER'S
STREETS-STRIPPING PA
67.92
2820 Gas Apportionment Tax
430240 Road and Street
2234 ACE HARDWAREI TREMPER'S
STREETS-FASTENERS
0.74
2820 Gas Apportionment Tax
430240 Road and Street
2234 ACE HARDWARE/ TREMPER'S
STREETS-WASHER FLAT
1.38
2820 Gas Apportionment Tax
430240 Road and Street
2234 ACE HARDWARE/ TREMPER'S
STREETS-PRODUCT RETU
-1.38
2820 Gas Apportionment Tax
430240 Road and Street
2234 ACE HARDWARE/ TREMPER'S
STREETS-PRUNING SEAL
16.98
2820 Gas Apportionment Tax
430240 Road and Street
4743 WEX BANK
STREETS-FUEL 10/01-3
834.24
2820 Gas Apportionment Tax
430240 Road and Street
999999 JACK'S SPA REPAIR
STREETS-FITTING FOR
2820 Gas Apportionment Tax
430240 Road and Street
000543 NORCO INC
STREETS-CARBON ARGON
2820 Gas Apportionment Tax
430240 Road and Street
4875 THE SHERWIN WILLIAMS CO
STREETS-PAINT
2820 Gas Apportionment Tax
430240 Road and Street
3880 WE DUST CONTROL &
STREETS-DE-ICER
2820 Gas Apportionment Tax
4 30240 Road and Street
4355 TITAN MACHINERY
STREETS-HEADLAMP
10.00
148.60
137.60
5,618 . 95
410.00
17:05:33
Claim Details by Fund, Account
Report ID: API00Z
For the Accounting Period: 11/14
For doc •• from 119064 to 119167
Department Name (Account)
Vendor '/Name
Description
Total for Fund:
7,427.19
4530 TIFD City Dock & Walkpath 214600 Retainage Payable
4786 McCRUMB CONSTRUCTION,
FACILITIES-RETAINAGE
-272.82
4530 TIFD City Dock & Walkpath 470120 Construction
4786 McCRUMB CONSTRUCTION,
FACILITIES - RIVERSIDE
5,456.40
4530 TIFD City Dock & Walkpath 470120 Construction
4786 McCRUMB CONSTRUCTION,
FACILITIES - 1% CGR
4530 TIFD City Dock & Walkpath 470120 Construction
4425 DEPARTMENT OF REVENUE
FACILITI£S - l% CGR Me
-51.84
51. 84
5,183.58
Total for Fund:
5010 Golf Fund
460446 Golf Course
000048 MIDLAND IMPLEMENT CO.
GOLF MAINT-TORO METE
5010 Golf Fund
460446 Golf Course
000048 MIDLAND IMPLEMENT CO.
GOLF MAINT-WARRANTY
-95 . 31
5010 Golf Fund
460446 Golf Course -
000048 MIDLAND IMPLEMENT CO.
GOLF MAINT-SUCTION H
182.56
5010 Golf Fund
460446 Golf Course
2134 ACE
5010 Golf Fund
460446 Golf Course
2234 ACE HARDWARE/ TREMPER ' S
5010 Golf Fund
460446 Golf Course
5010 Golf Fund
460446 Gol f Course -
5010 Golf Fund
460446 Golf Course -
001145 MISSOULA TEXTILE SERVICES GOLF MAXNT-LAUNDRY
5010 Golf Fund
460446 Golf Course
0011'5 MISSOULA TEXTILE SERVICES GOLF HAINT-LAUNDRY
24.57
5010 Golf Fund
460446 Golf Course
001145 MISSOULA TEXTILE SERVICES GOLF MAINT-LAUNDRY
11.66
~ARE/
TREMPER'S
000044 REPUBLIC SERVICES '889
4825 IDS, :rOC
76.31
GOLF MAINT-ANlT FREE
53.82
GOLF
14.64
MAINT-~NDSHIEL
GOLF MAINT-WASTE DIS
40.62
GOLF MAINT-COND DISC
108.76
11.66
5010 Golf Fund
460446 Golf Course
001145 MISSOULA TEXTILE SERVICES GOLF MAINT-LAUNDRY
13.03
5010 Golf Fund
460446 Golf Course
0011'5 MISSOULA TEXTILE SERVICES GOLF MAINT-LAUNDRY
11.66
5010 Golf Fund
460446 Golf Course
000644 CITY OF POLSON WATER
GOLF MAINT-COURSE RE
5010 Golf Fund
460446 Golf Course
00064' CITY OF POLSON WATER
GOLF
RE
256.62
5010 Golf Fund
460446 Golf Course
000644 CITY OF POLSON WATER
GOLF MAINT- COURSE RE
-239.69
5010 Golf Fund
460446 Golf Course
1864 CHS/MOUNTAIN WEST
GOLF MAINT-FUEL
5010 Golf Fund
460446 Golf Course
1864 CHS/MOUNTAIN WEST
GOLF MAINT-FUEL
5010 Golf Fund
460447 Golf Course
Pro Shop
5010 Golf Fund
460447 Golf Course
5010 Golf Fund
460447 Golf Course
5010 Golf Fund
5010 Golf Fund
5010 Golf Fund
460447 Golf Course - Pro Shop
5010 Golf Fund
460447 Golf Course - Pro Shop
000010 CENTURYLINK
GOLF PRO-TELEPHONE S
22.95
5010 Golf Fund
460447 Golf Course - Pro Shop
000011 MISSION VALLEY POWER
GOLF PRO-DOWNSTAIRS
74.01
5010 Golf Fund
460447 Golf Course
Pro Shop
000316 WALLACES GOLF SHOP
GOLF PRO-CITY CC SRA
879.'6
5010 Golf Fund
460447 Golf Course
Pro Shop
000316 WALLACES GOLF SHOP
GOLF PRO-CITY CC SHA
724.01
5010 Golf Fund
460448 Golf Course
Carts
5010 Golf Fund
460450 Golf Course Restaurant
5010 Golf Fund
5010 Golf Fund
MAn~-COURSE
96.43
930.61
284.60
000076 LINK'S MANAGEMENT, INC.
GOLF PRO-PRO CONTRCT
Pro Shop
000644 CITY OF POLSON WATER
GOLF PRO-PRO SHOP WA
32.81
Pro Shop
000080 FLATHEAD NEWSPAPER GROUP
GOLF PRO-lTD CART ST
59.40
460447 Golf Course
Pro Shop
0000'4 REPUBLIC SERVICES 1889
GOLF PRO-WASTE DISPO
109.99
460447 Golf Course
Pro Shop
0011'5 MISSOULA TEXTILE SERVICES GOLF PRO-LAUNDRY
3866
OFFI~
CONTRACT INC.
GOLF PRO-OFFICE SOPP
1864 CHS/MOUNTAIN WEST
GOLF PRO-FUEL
9,748.93
4.00
10'.16
41. 72
000185 SUPER 1 FOODS
GOLF REST-FOOD SUPPL
39'.55
460450 Golf Course Restaurant
000185 SUPER 1 FOODS
GOLF REST-FOOD SUPPL
103.61
460450 Golf Course Restaurant
000185 SUPER 1 FOODS
GOLF REST-FOOD SUPPL
57 . 70
5010 Golf Fund
460450 Golf Course Restaurant
000185 SUPER 1 FOODS
GOLF REST-KITCHEN SU
56 . 65
5010 Golf Fund
460450 Golf Course Restaurant
000185 SUPER 1 FOODS
GOLF REST-KITCHEN SU
-23.98
5010 Golf Fund
460450 Golf Course Restaurant
000185 SUPER 1 FOODS
GOLF REST-FOOD PROD
-36.44
5010 Golf Fund
460460 G. C. Restaurant 0 & M
5010 Golf Fund
460460 G. C. Restaurant 0 & M
5010 Golf Fund
460460 G. C. Restaurant 0 & M
4664 CHARTER C0MMUN7CATIONS
5010 Golf Fund
460460 G. C. Restaurant 0 & M
'484 MONTANA DEPT OF HEALTH
223' ACE HARDWARE/ TREMPER'S
GOLF REST-CLEANING P
00064' CITY OF POLSON WATER
GOLF REST-WATER
&
430530 Source of Supply and
000011 MISSION VALLEY POWER
69 . 78
GOLF REST-INTERNET/C
132.95
GOLF REST-RENEWAL LI
115.00
Total for Fund:
5210 Water Fund
58.93
WATER-715 7TH AVE W
14,512 . 74
127 . 00
17:05:33
Claim Details by Fund, Account
Report ID: API00Z
For the Accounting Period: 11/14
For doc #s from 119064 to 119167
Fund
Department Name (Account)
Vendor #/Narne
Description
5210 Water FUnd
430540 Purification and
5210 Water FUnd
430550 Transmission and
4793 AUTOZONE , INC
WATER-ELECTRONIC CLE
4.74
5210 Water Fund
430550 Transmission and
2234 ACE HARDWARE/ TREMPER'S
WATER-PRESSURE GAUGE
23.98
5210 Water Fund
430550 Transmission and
2234 ACE HARDWARE/ TREMPER'S
WATER-VARIETY PRODUC
25.96
5210 Water Fund
430550 Transmission and
2234 ACE HARDWARE/ TREMPER'S
WATER-PVC ELBOW, GRE
5.48
5210 Water Fund
430550 Transmission and
2234 ACE HARDWARE/ TREMPER'S
WATER-CONCRETE PREMI
89.80
5210 Water Fund
430550 Transmission and
2234 ACE HARDWARE/ TREMPER'S
WATER-FASTENERS
28.48
5210 Water Fund
430550 Transmission and
2234 ACE HARDWARE/ TREMPER'S
WATER-BLOCK GROUNDIN
5210 Water Fund
430550 Transmission and
2234 ACE HARDWARE/ TREMPER'S
WATER-AA BATTERIES,
38.98
5210 Water Fund
430550 Tranamission and
2234 ACE HARDWARE/ TREMPER'S
WATER-STEEL ANGLE
21.99
5210 Water Fund
430550 Transmission and
2234 ACE HARDWARE/ TREMPER'S
WATER-SPRAYPAINT
11.97
5210 Water Fund
430550 Transmission and
2234 ACE HARDWARE/ TREMPER'S
WATER-GLASS
57.60
5210 Water Fund
430550 Transmission and
2234 ACE HARDWARE/ TREMPER'S
WATER-DRILL BIT, FAS
27.29
5:nO Water Fund
430550 Transmission and
2234 ACE HARDWARE/ TREMPER'S
WATER-DRILL BIT
13.99
5210 Water Fund
430550 Transmission and
2234 ACE HARDWARE/ TREMPER'S
WATER-FASTENERS
23.66
5210 Water Fund
430550 Transmission and
2234 ACE HARDWARE/ TREMPER'S
WATER-FASTENERS
5210 Water Fund
430550 Transmission and
2234 ACE HARDWARE/ TREMPER'S
WATER-PAINT, ROLLER,
5210 Water Fund
430550 Transmission and
5210 Water Fund
430550 Transmission and
5210 Water Fund
430550 Transmission and
5210 Water Fund
430550 Transmission and
5210 Water Fund
430570 Customer Accounting and
5210 Water Fund
430570 Customer Accounting and
000101 MONTANA ENVIRONMENTAL
000044 REPUBLIC SERVICES *889
WATER-COLIFORM RAC
96.00
3.99
2.80
64.45
WATER-WASTE DISPOSAL
56.09
WATER-CELL PHONE SER
170.29
4743 WEX BANK
WATER-FUEL 10/01-31/
140.09
2007 UTILITIES UNDERGROUND
WATER-UTILITY LOCATE
18.06
WATER-BILLING RESERV
315.00
2074 VERIZON WIRELESS
000005 POSTMASTER
1780 BLACK MOUNTAIN SOFTWARE,
WATER-CASS CERT
Total for Fund:
50.00
1,417.69
5310 Sewer Fund
430630 Collection and
2234 AC£ HARDWARE/ TREMPER'S
SEWER-VARIETY PRODUC
42.98
5310 Sewer Fund
430630 Collection and
2234 ACE HARDWARE/ TREMPER'S
SEWER-VLV BALL
11.99
5310 Sewer Fund
430630 Collection and
5310 Sewer Fund
430630 Collection and
000011 MISSION VALLEY POWER
2074 VERIZON WIRELESS
SEWER-WEST SHORE
99.76
SEWER-CELL PHONE SER
170.28
5310 Sewer Fund
430630 Collection and
SEWER-FUEL 10/01-31/
1.084.12
5310 Sewer Fund
430630 Collection and
000 101 MONTANA ENVIRONMENTAL
SEWER-BOD n-HEXANE E
120.00
5310 Sewer Fund
430630 Collection and
000101 MONTANA ENVIRONMENTAL
SEWER-LAB, BOD COLIF
5310 Sewer Fund
430630 Collection and
000101 MONTANA ENVIRONMENTAL
SEWER-AMMONIA, BOD ,
5310 Sewer Fund
430630 Collection and
000101 MONTANA ENVIRONMENTAL
SEWER-BOD
45.00
5310 Sewer Fund
430630 Collection and
000101 MONTANA ENVIRONMENTAL
SEWER-BOD
45.00
5310 Sewer Fund
430630 Collection and
000101 MONTANA ENVIRONMENTAL
SEWER-BOD
45.00
5310 Sewer Fund
430630 Collection and
000543 NORCO INC
SEWER-ACETYLENE CYLI
49.27
5310 Sewer Fund
430630 Collection and
SEWER-UTILITY LOCATE
18.05
5310 Sewer Fund
430630 Collection and
5310 Sewer Fund
430640 Treatment and Disposal
5310 Sewer Fund
430640 Treatment and Disposal
000044 REPUBLIC SERVICES 1889
SEWER-WASTE DISPOSAL
56.09
5310 Sewer Fund
430670 Customer Accounting and
000005 POSTMASTER
SEWER-BILLING RESERV
315.00
5310 Sewer Fund
430670 Customer Accounting and
4743 WEX BANK
2007 UTILITIES UNDERGROUND
000011 MISSION VALLEY POWER
2466 UNITED LABORATORIES INC
1780 BLACK MOUNTAIN SOFTWARE,
SEWER-7l5
7TH AVE W
SEWER-LINE MlNER,SOL
SEWER-CASS CERT
85 . 00
145.00
127.01
4,446.65
50 . 00
Total for Fund:
6,956.20
Total:
57,769.85
Fund Summary for Claims
~7 : 05:33
For the Accounting Period: 11/14
Fund/Account
Amount
1000 General All-Purpose Fund
101000
$20,994.39
2020 Police Municipal Services Levy
$534 . 83
101000
2210 Parka/Salish Point
$300.00
101000
2310 Tax Increment District
101000
$19.80
2390 Drug Forfeiture Fund
101000
$115 . 00
2394 Building Code Enforcement
101000
$66.00
2395 Tree Fund
101000
$18.59
2402 Light Maintenance District '20
101000
$223.84
2820 Gas Apportionment Tax Fund
101000
4530 TIFD City Dock & Walkpath project
101000
$5,183.58
5010 Golf Fund
101000
$14,512.74
5210 Water Fund
101000
$1,417.69
5310 Sewer Fund
101000
$6,956.20
Total:
$57,769.85
Report ID: AP110
CITY OF POLSON
FINANCE OFFICER BANK RECONCILIATION
October 31, 2013
GENERAL LEDGER CASH REPORT BALANCE
PLUS PAYROLL LIABILITIES ACCRUED BUT NOT PAID
$ 4,766,189.85
$
5,629.41
-'------''----
ADJUSTED GENERAL LEDGER BALANCE
$ 4,771,819.26
GLACIER BANK OPERATING ACCOUNT
$
PLUS FINANCE/UB DEPOSITS IN TRANSIT
PLUS GOLF RESTAURANT DEPOSIT IN TRANSIT
PLUS GOLF COURSE DEPOSIT IN TRANSIT
$
$
$
462 .25
1,583.20
12,080.00
MINUS OUTSTANDING PAYROLL CHECKS
MINUS OUTSTANDING CLAIM CHECKS
$
$
(35,553 .94)
(200,141.31)
MINUS OUTSTANDING PAYROLLACH TRANSACTIONS
$
(10,983 .83)
PLUS GLACIER BANK REPURCHASE ACCOUNT
PLUS 1 FIRST CITIZENS BANK CD
PLUS EDWARD JONES MONEY MARKET
PLUS FIRST CITIZENS BANK SAVINGS ACCOUNT
$ 3,994,738.02
$ 1,003,261.56
4,692.17
$
481.14
$
PLUS PETTY CASH AND CASH DRAWERS
$
DEMAND ACCOUNTS & INVESTMENTS
$ 4,771,819.26
1,200.00
Bank Reconciliation
1':53:10
Report 10: BANKREC1
Reconciliation for Bank Account GLACIER BANK - ·····089 & ·····113
Reconciliation Period
10/13
Account. ·····089 & ·····113
Cash Account 101000
Cash
Cash Account 101010
Cash
Operating
Sinking and. Interest
Cash Account 102215
Cash
Golf Rev. Bond 1998 S&I
Cash Account 102216
Cash
Rev Bond Si nking & Interest
Cash Account 102220
Cash
Revenue Bond Reserve
Cash Account 102230
Cash
Surplus Reserve
Cash Account 102240
Cash
Replaceman~/Depreciation
Cash Account 102250
Cash Impact Fee/Restricted
Cash Account 102300
Cash - Customer Deposita
Cash Account 103000
Petty Cash
Cash Account 103010
Cash Drawer
Belance from Bank Statement
Deposits in Transit
Outstanding Checks
Other Cash Items
OS Payroll Liabilities
3,994,738.02
462.25
-235,695.25
-10,983.83
-5,629.41
Adjusted Bank Balance
3,7'2,891.78
General Ledger Balance
4,766,189.85
Manual Adjustments
1,003,261.56 - CD - First Citizens Bank
4.692.17 - Edwar&--Jones Money Market Account
481.1' - First Citizens Bank Savings Account
12.080.00 - Golf Pro Shop Deposits in Transit
Total Manual Adjustments
Diffe rence
1,583.20
Golf Restaurant Deposits in Transit
1,200.00
Petty Cash & Cash Drawers
1.023,298.07
0.00
Total checks and other credit items cleared:
754,871.25
Total deposits and other debit items cleared:
352,897.53
~~GLACIER
Account Statement
I' 'I BANKTransfer Funds
Bill Pal'
MEMBER
FDIC
C/Janoe Email Address
View Prior Statement
Ask A Question
Date 10/31/13
Page
1
Account Number
CITY OF I?OLSON
106 1ST ST E
POLSON MT 59860
Check Safekeeping
CHECKING
Account Number
Previous Balance
6 Deposits/Credits
16 Checks/Debits
Service Charge
Interest Paid
Ending Balance
4,440,344.86
124,356.84
571,038.77
.00
1,075.09
3,994,738.02
Statement Oates 10/01/13 thru 10/31/13
Days in the statement period
31
Average Ledger
4,219,426.30
Average Collected
4,219,426.30
Interest Earned
1,075.09
Annual Percentage Yield Earned
0.30%
2013 Interest Paid
8,576 . 21
~~ GLACIER
~
Account Statement
'I BANK'"
MEM~ER
FDIC
P.O. Do.lx17. Knlil.pcll.f\fTj!>903. J(SOO)7B-1J71
Transfer Funds
Bill Pay
Change Email Address
Vielv Prior Statement
Ask A Question
Date 10/31/13
Page
1
Account Number
CITY OF POLSON
106 1ST ST E
POLSON MT 59860
Number of Enclosures
CHECKING
Account Number
.00
910,067.62
264 Checks/Debits
Service Charge
Interest Paid
910,067.62
Ending Balance
2 41
10/01/13 thru 10/31/13
Days in the statement period
31
Average Ledger
.00
Average Collected
7,817.34Statement Dates
Previous Balance
82 Deposits/Credits
. 00
.00
.00
E:~~<E!,i
.r
, ~"~
Y:!O:CaEO:QUd"~·::::~::::::~~~~~::::::::::::;:::::::::::::::::::::::::::::::::::::::::::::::::::::::::1
C:LCY 0:1:
J...J../ J..U/ J..1II
16:41:46
1'O.l.80n
Page: 1 of 3
Cash Report by Fund/Account
Report 1D: L160
For the Accounting Period: 10/13
Funds 1000-7120
Beginning
Fund/Account
1000
Balance
Transfers
Received
In
Transfers
Disbursed
Out
Ending
Balance
General All-Purpose Fund
101000 Cash - Operating
86,U4.20
9',530.60
359.33
0.06
167,24.9.41
103000 Petty Cash
200.00
0.00
0.00
0.00
0.00
200.00
103010 Cash Drawer
100.00
0.00
0.00
0.00
0.00
100.00
86,784.20
94,530.60
359.33
0.06
167,249.41
14,424.66
7,182.82
'.13
0.00
0.00
0.00
7,186.95
16,842.75
9.50
0.00
0.00
0.00
16,852.25
Operating
10,014 .C3
8,160.92
0.00
3.58
8,530.9C
9,640.83
101000 Cash - Operating
5.22
0 . 00
0.00
0.00
0.00
5.22
20,351.57
5,61:5.90
0.00
0.00
0.00
25,971.47
197.52
0.11
0.00
0.00
0 . 00
197.63
0.00
0.70
0.00
0.00
0 . 00
0.70
1,082.08
0.63
0.00
0 .00
0.00
1,082.71
166.57
0.09
0.00
0.00
0.00
166.66
-509.90
0.00
0.00
0.61
0.04
-510.55
140,103.13
80.65
0.00
0.00
0.00
140,183.78
822.89
O. fo7
0.00
0.00
0.00
823.36
9,705.C2
106 . 0 4
0.00
0.00
8,323.45
1,488.01
0 . 00
0.00
100.00
0.00
0.00
100.00
0 . 00
0.00
8,048 . 45
0.00
0.00
8,048.45
102,832 . 22
-259.29
0.00
0.00
0.00
102 ,572. 93
'0,000.00
0 . 00
0 . 00
0.00
0.00
142,832.22
-259.29
3 ,4 08.04
85.00
0 .0 0
0.00
0.00
3,493.04
4,019.82
1.87
0.00
0.00
0.00
C,021 .69
600.74
120.96
0.00
0.00
1,109.41
-387.71
-56,843.64
'6,818.51
0.00
26.31
6,562.20
-16 ,613.64
Total Fund
2001
Fire Impact Fees
102250 Cash Impact Fee/Restricted
2002
Parks Impact Fees
102250 Cash Impact Fee/Restricted
2020
Police Municipal Services Levy
101000 Cash
2170
2210
Airport
Parka/Salish Point
101000 Caah - Operating
1:211
Skate Park Fund
101000 Caah - Operating
2212
Cultural Trust Grant
101000 Cash - Operating
2213
Dog Park/Travis Dolphin
101000 Cash - Operating
2214
Rota~
Donation
101000 Cash - Operating
2215
Hanging Basket Maintenance
101000 Cash - Operating
2216
Parkland Subdivision Fee (formerly 7060)
101000 Cash - Operating
2218
Carol Sampson Sherick Trail Memorial Fund
101000 Cash - Operating
2219
Parka Donationa
101000 Cash - Operating
2221
Eagle Scout Project Fund
101000 Cash - Operating
2222
Park Donations - Reatricted
101000 Cash - Operating
2310
Tax Increment District
101000 Cash
Operating
102220 Cash - Revenue Bond Reserve
Total Fund
2372
Street Permits Revenue
101000 Cash - Operating
2390
Drug Forfeiture Fund
101000 Cash - Operating
2394
Building Code Enforcement
101000 Cash - Operating
2395
40,000.00
1402,572.93
Permissive Medical Hills
101000 Cash - Operating
2386
140,124.66
'l'ree Fund
Ci.ty 01: Polson
J.J./J.U/J.4
Page: 2 of 3
Cash Report by Fund/Account
16:41:46
Report ID; L160
For the Accounting Periodl 10/13
Funds 1000-71:1:0
Beginning
Fund/Account
Balance
101000 Cash - Operating
2401
Fire
Barnows~
Gas Apportionment
Tax
11,978.51
767.62
1,353 .66
0.00
0.00
1,358.92
762.36
20,443.32
10.77
0 .00
0.00
0.00
20,454.09
61,623.24
35.44
0.00
0.00
0.00
61,658.68
370.37
0.22
0.00
0 . 00
0.00
370.59
14,541.93
7.27
0.00
0.00
0.00
14,549.20
2,206.39
1,500 .90
0.00
0.00
0.00
3,707.29
497.07
0.28
0.00
0.00
0.00
497.35
7,972.31
77.06
0.00
0.00
45.00
8,004.37
4,690.17
2.41
0.00
0.00
0.00
4,692.58
31,981. 78
8 , 342.76
46.76
0.00
19,577.67
20,793.63
-276.28
14,678.61
0.00
7 , 846.28
2,497.11
4 ,058.94
498.65
0.65
0.00
0.00
0.00
499 . 30
5 .. 653.21
3.25
0 . 00
0.00
0.00
5,656.46
154,218.47
88.70
0.00
0.00
0.00
154,307.17
13,287.58
SPECIAL ASSESSMENT DEBT-Revolving Fund
101000 Cash - Operating
3542
1,351.08
RCDI/Growth Policy
101000 Cash - Operating
3500
1,351.08
Parks ARRA Recycle Grant
101000 Cash - Operating
2943
0.00
POLICE FEDERAL C.O.P.B. GRANT
101000 Cash - Operating
2932
25.74
Fund
101000 Cash - Operating
2876
14,654.93
Police Training Fund
101000 Cash - Operating
2820
4,077.84
Police Donations
101000 Cash - Operating
2810
32 . 17
Kids Safety/POLICE/FIRE
101000 Cash - Operating
2720
0.00
Fire Mamb. Donation Fund
101000 Cash - Operating
2710
0.00
Fire Training Center Donations
101000 Cash - Operating
2703
2.40
Estate Donation
101000 Cash - Operating
2702
4,107.61
Sidewalk Loan Fund
101000 Cash - Operating
2701
Ending
Balance
Out
Weed Cleanup Maintenance Fund
101000 Cash - Operating
2510
Transfers
Disbursed
Light Maintenance Dietrict 1:1: 0
101000 Cash - Operating
2500
In
Light Maintenance District 119
101000 Cash - Operating
240:1:
Transfers
Received
SID '42 Streetscape Main St . Imp. project
101010 Cash
Sinking and Interest
13,258.44
29.14
0.00
0 . 00
0.00
102220 Cash
Revenue Bond Reserve
37,500.00
0.00
0.00
0.00
0.00
Total Fund
50,758.44
29.14
4,662.73
2.68
0.00
0.00
0.00
4,665.41
645,62:1 . 06
134.86
11,500.36
0.00
195 ,119.70
462,137.58
187,901.23
91,402.44
136.54
15,081.01
150,117.45
114,241.75
52,393.14
0.00
8,732.19
52,393 .13
0.00
8,732.20
122 ,769.49
176.11
0.00
0.00
0.00
12 2 ,945.60
25,140 .4 0
0.00
0.00
0.00
0.00
25,140.40
750.00
0 . 00
0.00
0.00
0.00
750.00
388,954.:1:6
91,578.55
8 .. 868.73
67,(74.14
150,117 .45
271,809.95
243,735.4'
157 . 25
0.00
0.00
0.00
243,892.70
4520
Streetscape/Hain St. rmp. Project
101000 Cash - Operating
4530
TIFD City Dock
~
Walkpath project
101000 Cash - Operating
5010
Golf Fund
101000 Cash
Operating
102216 Cash
Rev Bond Sinking & Intere
102230 Cash
Surplus Reserve
102240 Cash
Replacement/Depreciation
103010 Cash Drawer
Total FUnd
5201
37,500.00
50,787.58
Water rmpact Fees
102250 Cash
I~act
Fee/Restricted
........... ,Y
J.J./J.V/J. ..
16:41:46
Cash Report by Fund/Account
Report ID: L160
For the Accounting Period: 10/13
Funds 1000-7120
Beginning
Fund/Account
5210
Balance
Operating
102216 Cash
Rev Bond Sinking
102220 Cash
Revenue Bond Reserve
102230 Cash
Surplus Reserve
102240 Cash
Replacement/Depreciation
102300 Cash
Customer DepositD
Intere
&:.
103010 Cash Drawer
Total F=d
Transfers
Ending
Out
Balance
181,896.00
134,313.28
583.00
21,985.02
112,131.89
182,675.37
13,539.39
0.00
1,507.71
0.00
0.00
15,047.09
18,979 . 00
0.00
0.00
0.00
0 . 00
18,979 . 00
6,930.83
576.65
0.00
0.00
0.00
7,507.48
837,971.03
0 . 00
0 . 00
0.00
0 . 00
837.971. 03
13,156 . 25
350.00
0.00
0 . 00
583.00
12,923.25
150.00
0.00
0.00
0 . 00
0.00
150.00
1,072,622.49
135,239.93
2, 090.71
21,985.02
112,714.89
1,075,253.22
56,020.92
31.60
0 . 00
0.00
0.00
56,052 . 52
Sewer Fund
101000 Cash
Operating
102240 Cash
Replacement/Depreciation
Total Fund
5390
Disbursed
Sewer Impact Fees
102250 Cash Impact Fee/Restricted
5310
In
Water Fund
101000 Cash
5301
Transfers
Received
464,927.88
53,047.75
1,654.91
21,250.00
89,182.28
409,198.26
1,445,4.82.15
2,365.43
0 . 00
0.00
0.00
1 ,447,847 .58
1,910,410 . 03
55,413 . 18
1,654.91
21,250.00
89,182.28
1,857,04.5.84
64,488 . 79
8,903 . 78
810.40
0.00
4 ,480.72
69,722 .25
5,147,991. 84
472,907.88
33,479.65
119,937.08
768,252.44
4,766,189.85
Stormwater Project Fund
101000 Cash - Operating
Totals
CITY OF POLSON
FINANCE OFFICER BANK RECONCILIATION
November 30, 2013
GENERAL LEDGER CASH REPORT BALANCE
PLUS PAYROLL LIABILITIES ACCRUED BUT NOT PAID
$ 4,572,003.53
$
45,896.58
--'----'----
ADJUSTED GENERAL LEDGER BALANCE
$ 4,617,900.11
GLACIER BANK OPERATING ACCOUNT
$
PLUS FINANCE/UB DEPOSITS IN TRANSIT
PLUS GOLF RESTAURANT DEPOSIT IN TRANSIT
PLUS GOLF COURSE DEPOSIT IN TRANSIT
$
$
$
MINUS OUTSTANDING PAYROLL CHECKS
MINUS OUTSTANDING CLAIM CHECKS
$
$
MINUS OUTSTANDING PAYROLL ACH TRANSACTIONS
$
PLUS GLACIER BANK REPURCHASE ACCOUNT
PLUS 1 FIRST CITIZENS BANK CD
PLUS EDWARD JONES MONEY MARKET
PLUS FIRST CITIZENS BANK SAVINGS ACCOUNT
$ 3,754,574.23
$ 1,003,261.56
4,692.17
$
481.14
$
PLUS PETTY CASH AND CASH DRAWERS
$
DEMAND ACCOUNTS & INVESTMENTS
$ 4,617,900.11
181.00
(2,261.15 )
(143,478.84)
450.00
---..
-- ----_..
Bank Reconciliation
14:49;24
Report ID: BANKREC1
Reconciliation for Bank Account GLACIER BANK - *****089 & *****113
Reconciliation Period
11/13
Account t *****089 & *****113
Cash Account 101000
Cash
Cash Account 101010
Cash
Operating
Sinking and Intereat
Cash Account 102215 - Cash
Golf Rev. Bond 1998 8&1
Cash Account 102216
Cash
Rev Bond Sinking & Interest
Cash Account 102220
Cash
Revenue Bond Reserve
Cash Account 102230
Cash
Cash Account 102240 - Cash
Surplus Reserve
Replacement/Depreciation
Cash Account 102250 - Cash Impact Fee/Restricted
Cash Account 102300
Cash - CUstomer Deposita
Cash Account 103000
Petty Cash
Cash Account 103010
Cash Drawer
Balance from Bank Statement
Deposits in Transit
Outstanding Check.
Other Cash Items
os Payroll Liabilities
3,754,574.23
0.00
-145,739.99
0.00
-45,896.58
Adjusted Bank Balance
3,562,937.66
General Ledger Balance
4,572,003.53
Manual Adjustments
1,003,261.56
4,692.17
Total Hanual Adjustments
Difference
CD - First- Citizens Bank
E~ard
Jones Honey Harket Account
481.14
Firat Citizens Bank Savings Account
181.00
Golf Restaurant Deposit in Transit
450.00
Petty Cash & Cash Drawers
1,009,065.87
0.00
Total checks and other credit itema cleared:
519,589.10
Total deposits and other debit items cleared:
265,943.11
A" .......... .
15:30:31
Cash Report by Fund/Account
Report IDl L160
For the Accounting Period: 11/13
Funds 1000-7120
Beginning
f'Und/Aecount
1000
Balance
Transfers
Received
In
Disbursed
Transfers
Ending
Out
Balance
General A11-Purpose Fund
101000 Cash - Operating
14,124.66
76,833.24
40.00
74.25
158,068.37
103000 Petty Cash
200 .00
0.00
0.00
0.00
0.00
200. 00
103010 Cash Drawer
100.00
0.00
0.00
0.00
0.00
100 .00
14,424.66
76,833.24
4 0.00
74.25
158,068.37
-66,844.72
7,186.95
810.07
0.00
0.00
0.00
7,997.02
16,852.25
852.25
0.00
0.00
0.00
17,704.50
Operating
9,640.83
5,166 . 12
0.00
0.00
8,457.93
6,349.02
101000 Cash - Operating
5.22
0.00
0.00
0.00
0.00
5.22
25,977.47
5.32
0.00
0.00
306 . 94
25,675.85
197.63
0.04
0.00
0.00
0.00
197.67
0.70
100.00
0.00
0.00
0.00
100.70
1,082.71
0.22
0.00
0.00
0.00
1,082.93
166.66
0.03
0.00
0.00
0 . 00
166.69
-510.55
0.00
0.00
0.10
8.88
-519.53
140,183.78
28.70
0.00
0.00
1,030.00
139,182.418
823.36
0.17
0.00
0.00
0 . 00
823.53
1,488.01
0.30
0.00
0.00
98.23
1,390.08
100.00
1,186.7'1
0.00
0.00
0.00
1,286.77
8,048.45
1.65
0.00
0.00
0.00
8,050.10
102,572.93
8,205.86
0.00
0.00
0.00
110,778.79
40,000.00
0.00
0.00
0.00
0 . 00
142,572.93
8,205.86
3,493.04
1,925.34
0.00
0.00
0.00
5,418.38
4,021.69
0.82
0.00
0.00
0.00
4,022.51
-387.71
0.00
0.00
0.08
500.00
-887. 79
-16,613.64
2,297.00
0.00
3.40
5,223.35
-19,5413.39
Total Fund
200 1
Fire Impact Fees
102250 Cash Impact Fee/Restricted
2002
Parks Impact Fees
102250 Cash Impact Fee/Restricted
2020
Police Municipal Services Levy
101000 Cash
2170
2210
Airport
Parks/Salish Point
101000 Cash - Operating
2211
Skate Park Fund
101000 Cash - Operating
2212
CUltural Trust Grant
101000 Cash - Operating
2213
Dog Park/Travis Dolphin
101000 Cash - Operating
2214
Rotary Donation
101000 Cash - Operating
2215
Hanging Basket Maintenance
101000 Cash - Operating
2216
Parkland SUbdivision Fe. (foJ:lQerly 7060)
101000 Cash - Operating
2218
Carol Sampson Sherick Trail Memorial Fund
101000 Cash - Operating
2219
Parks Donations
101000 Cash - Operating
2221
Eagle Scout Project Fund
101000 Cash - Operating
2222
Park Donations - Restricted
101000 Cash - Operating
2310
Tax Increment District
101000 Cash
Operating
102220 Cash
Revenue Bond Reserve
Total Fund
2372
Street Permits Revenue
101000 Cash - Operating
2390
Drug Forfeiture Fund
101000 Cash - Operating
2394
Building Code Enforcement
101000 Cash
2395
40,000.00
150,778.79
Permissive Medical Mills
101000 Cash - Operating
2386
-67,144.72
Tree Fund
Operating
Cash Report by Fund/Account
15:30:31
Report 10: L160
For the Accounting Period: 11/13
Funds 1000-7120
Beginning
Fund/Account
Balance
101000 Cash - Operating
2(01
Operatin~
762.36
31.59
0.00
0.00
992.25
-188.31
20,(54.09
4 .19
0.00
0.00
0.00
20,458.28
61,658.68
12.62
0 .00
0.00
0.00
61,671.30
370.59
0.09
0.00
0 . 00
0.00
370 . 67
14,5(9.20
2.99
0.00
0.00
0.00
14,552.18
3,707.29
0.76
0.00
0.00
0.00
3,708 . 05
497.35
0.10
0 .00
0.00
0.00
4197.45
8,00'.37
1.6'
0 .00
0 . 00
5,610.35
2,395.66
(,692.58
0.96
0.00
0 . 00
0 . 00
4,693.54
20,793.63
8,959.60
0.00
0.00
3,101.07
26,651.16
(,058.9(
0 .0 0
0.00
0.00
2,696.72
1,362.22
4199.30
0.10
0 . 00
0.00
0.00
4 99.40
5,656.46
1.16
0.00
0.00
0.00
5,657.62
154,307.17
31.59
0.00
0 . 00
0.00
154,339.76
13,297.98
SPECIAL ASSESSMENT DEBT-Revolving Fund
101000 Cash - Operating
3542
11,156 . 06
RCDI/Growth Policy
101000 Cash - Operating
3500
1,351.08
Parks ARRA Recycle Grant
101000 Cash - Operating
2943
0.00
POLICE FEDERAL C.O .P .S. GRANT
101000 Cash 2932
0.00
Gas Apportionment Tax Fund
101000 Cash - Operating
2876
529.63
Police Training Fund
101000 Cash - Operating
2820
11,978.51
Police Donations
101000 Cash - Operating
2810
4,061.15
Kids Safety/POLICE/FIRE
101000 Cash - Operating
2720
17.52
Fire Mamb. Donation Fund
101000 Cash - Operating
2710
0.00
Fire Training Center Dona tions
101000 Cash - Operating
2703
0 . 00
Fire Barnowsky Estate Donation
101000 Cash - Operating
2702
0.93
Sidewalk Loan Fund
101000 Cash - Operating
2701
4 ,077.8 (
Weed Cleanup Maintenance Fund
101000 Cash - Operating
2510
Ending
Balance
Out
Light Maintenance District '20
101000 Cash - Operating
2500
Transfers
Disbursed
Light Maintenance District '19
101000 Cash - Operating
2(02
Transfers
Received
SID '42 Streetscepe Main St. Imp. Project
101010 Caah
Sinking and Interest
13, 297 . 59
10.40
0.00
0.00
0.00
102220 Cash
Revenue Bond Reserve
37,500.00
0.00
0.00
0.00
0.00
Tota l Fund
50,787.59
10.40
4,665.41
0.96
0.00
0.00
0.00
4,666 . 37
462,137.59
94.61
3,953.29
0.00
99,916.62
377,169.85
114,241.75
16,526.00
0.00
32 . 24
55,454.39
75,281.12
9,732.20
0.00
9,732.19
0.00
0.00
17,464 . 39
122,945.60
55.49
0.00
0.00
0.00
123,001.09
25,140.40
0.00
0.00
0.00
0.00
25,140.40
750.00
0.00
0.00
750.00
0.00
0.00
271,909.95
16,581.49
8,732.19
792.2(
55,454.39
240 , 987.00
243,992.70
3,562.53
0.00
0.00
0.00
247,455.23
4520
Streetacape/Main St . rmp. Project
101000 Cash - Operating
4530
TIFD City Dock & Walkpath project
101000 Cash - Operating
5010
Golf Fund
101000 Cash
Operating
102216 Cash
Rev Bond Sinking & Intere
102230 Cash
Surplus Reserve
102240 Cash
Replacement/Depreciation
103010 Cash Drawer
Total Fund
5201
37.500 .00
50,797.99
Water Impact Fees
102250 Cash
~act
Fee/Restricted
Report 10: LIQ:O
Cash Report by Fund/Account
15:30:31
For the Accounting Period: 11/13
Funos 1000-7120
Beginning
Fund/Account
5210
Balance
Trllnsfers
Received
In
TI.'ansfel."s
Disbursed
Ending
Ballince
Ou'
Water Fund
101000 Cash
Operating
1 82,675.37
84,542.32
533.00
17.99
80,767.75
102216 Cash
Rev Bond Sinking k Intere
15,047.09
0.00
1,507.71
0.00
0.00
16,554 . 80
102220 Cash
Revenue Bond Reserve
18,979.00
0.00
0.00
0.00
0.00
18,979.00
102230 Cash
Surplus Reserve
102240 Cash
Replacement/Depreciation
102300 Cash
Customer Deposits
103010 Cash Drawer
Total Funo
5301
220.10
0 . 00
0.00
0.00
7,727.58
300.00
0.00
0.00
0.00
838,271.03
12,923.25
90 0.00
0 .00
0.00
533.00
13.290.25
150 .00
0.00
0.00
0.00
0.00
150.00
1,075,253.22
85.962.4.41
2.04 0.7 1
17. 99
81,300.75
1,091,937 . 61
56,052.52
1,943.49
0.00
0 . 00
0.00
57,996.00
Sewer Fund
101000 Cash
Operating
102240 Cash
Replacement/Depreciation
Total Fund
5390
7,507.118
837,971- 03
Sewer Impact Fees
102250 Cash Impact Fee/Restricted
5310
1136.964.95
409,1!;!e.26
41,131.03
1,579.25
0.00
62,305.70
389,602.84
1,447,847.58
696 . 18
0 . 00
0.00
0.00
1,448,543.76
1,857,045 . 84
41,827.21
1,579.25
62,305 . 70
1,838 , 14.6.60
69,722.25
8,527.87
813.00
4.00
433.23
78.625.89
4,766,189.85
265,500.69
17,058.43
882.06
475,863 . 36
4,572.003.53
Stormwater Project Fund
101000 Cash - Operating
Totals
Account Statement
MEMBER
FDIC
Transfer Funds
Bill Pay
ChanGe Email Address
View Prior Slatement
Ask A Question
Page
Date 11/29/13
!
Accou n t Number
CITY OF POLSON
106 1ST ST E.
POLSON MT 59860
WE HAVE; DISCOVERED A SYSTEt1 ERROR AFFECTING STATEMENTS FOR CUSTOMERS 'fIHO USE
OVERDRAFT SERVICES. THE "TOTAL OVERDRAFT FEES" TABLE ON THESE CUSTOMERS I
STATEMENTS HAY BE INCORRECT. ACTUAL OVERDRAFT FEES INCURRED WERE POSTE D AND
ITEMIZED CORRECTLY IN THE BODY OF THE MONTHLY STATEMENTS. THE " TOTAL OVERDRAFT
FEES" TABLE WILL BE CORRECT ED BEGINNING WITH THE JANUARY 2014 STATEMENT.
PLEASE
CONTACT US IF YOU HAVE ANY QUESTIONS.
CHECKING
Account Number
Previous Balance
10 Deposits/Credits
9
Checl~s/Debits
Service Charge
Interest Paid
Ending Balance
3,994,738.02
139,783.02
380,922.32
.00
975.51
3,754,574.23
Check Safekeeping
Statement Oates 11/01/13 thru 12/01/13
Days in the statement period
31
Average Ledger
3,828,634.58
Average Collected
3,828,634.58
Interest Earned
975.51
Annual Percentage Yield Earned
0.30 %
2013 Interest Paid
9,551.72
;:::::::::::::::::::::::::::::::::::::::::::::::::::J
ctivit ~
y -=---a
~
te
~ O~deI :::'__~~~__~______"-______.-;:______
~~ GLACIER
Account Statcmcnt
If 'I BANK'
Transfer Funds
Bil/ Pav
MEMBER
FDIC
Change Email Address
Vieti' Prior Statement
Ask A Question
Date 11/29/13
1
Account Number
CITY Of POLSON
106 1ST ST E
POLSON MT 59860
NE HAVE DISCOVERED A SYSTEt-1 ERROR AFFECTING STATEMENTS FOR CUSTOHERS WHO USE
OVERDRAFT SERVICES. THE "TOTAL OVERDRAFT fEES " TABLE ON THESE CUSTOMERS '
STATEMENTS MAY 8E INCORRECT. ACTUAL OVERDRAFT FEES INCURRED WERE POS TED AND
ITEMIZED CORRECTLY IN THE BODY Of THE t-l0NTHLY STATEMENTS. THE " TOTAL OVERDRAFT
fEES" TABLE IHLL BE CORRECTED BE:GINNING IHTH THE JANUARY 2014 STATEMENT.
PLEASE
CONTACT US IF YOU HAVE ANY QUESTIONS.
CHECKING
Account Number
Previous Balance
50 Deposits/Credits
207 Checks/Debits
Service Charge
Interest Paid
Ending Balance
.00
659,832.53
659,831.53
.00
.00
.00
Number of Enclosures
178
Statement Dates 11/01/13 thru 12101/13
Days in the statement period
31
Average Ledger
.00
Average Collected
10,705.22-
CITY OF POLSON
CITY COMMISSION AGENDA ITEM SUMMARY
Agenda Item Number: 7
Meeting Date: November 17, 2014
Staff Contact: Cindy Dooley, Finance Officer
AGENDA ITEM SUMMARY: Approval of Resolution No. 2014-#_ to appropriate money
and provide for the payment of debts and expenses for the City of Polson in fiscal year 20132014.
BACKGROUND:
The final budget, even though it is displayed on a line item basis, is
approved at the fund level. Per MCA 7-6-4006, the City is allowed to amend the final approved
budget for any funds where the expenditures exceed the approved appropriations. This usually
occurs when the City receives unanticipated revenues and then spends those revenues or
unexpected expenditures are incun'ed that require the use of fund balance (prior year net
revenues). A budget amendment requires a public hearing to be held during the regular City
Commission business meeting. At the public hearing any taxpayer or resident may be heard for
or against any part of the proposed budget amendments.
ANALYSIS:
For fiscal year 2013-2014 there are a total of 10 funds that require a budget
amendment. Exhibit A to the Resolution details the appropriation amount that is needed and the
source of the appropriation and the amount available to fund the appropriation.
FINANCIAL CONSIDERATIONS: The total increase in appropriations is $19,747.00. There
is a total of $58,610.00 in increased revenues to offset appropriations in funds 2219, 2221, 2390,
2703, 2810 and 2876. Working capital will decrease in funds 2402, 2500 and 5390 as fund
balance is the source of the appropriation.
STAFF RECOMMENDATION:
compliance with budgetary laws.
Approve the Budget Amendments Resolution to be
111
SUGGESTED MOTION: I move to approve Resolution No. 2014-#_ to appropriate money
and provide for the payment of debts and expenses for the City of Polson in fiscal year 20132014 as detailed on Exhibit A of the resolution.
ATTACHMENTS: Resolution No. 2014-#__
RESOLUTION NO. 2014-#_ _
RESOLUTION TO APPROPRIATE MONEY AND PROVIDE FOR THE PAYMENT OF DEBTS
AND EXPENSES FOR THE CITY OF POLSON IN FISCAL YEAR 2013-2014 AS
ALLOWED BY MCA 7-6-4006.
WHEREAS, pursuant to MCA section 7-6-4006 the City Commission of the
City of Polson, Montana, may appropriate money and provide for payment
of debts and expenses of the local government.
WHEREAS, appropriations may be adjusted by passage of a resolution
stating the adjustment, which is the procedure authorized by the
governing body for, debt service funds for obligations related to debt
approved by the governing body, trust funds for obligations authorized
by trust covenants, any fund for federal, state, local, or private
grants and shared revenue accepted and approved by the governing body;
any fund for special assessments approved by the governing body; the
proceeds from the sale of land, any fund for gifts or donations, and
money borrowed during the fiscal year.
WHEREAS, the governing body may amend the budget for the fiscal year
and conducted a public hearing on November 17, 2014 stating its
intention
to
amend
the
budget
and
provide
for
additional
appropriations
and
identify reserves,
unanticipated
revenue
or
previously unbudgeted revenue that will fund the appropriations.
WHEREAS, the annual appropriations and transfers out for various
departments of the City of Polson, Montana for the Fiscal Year 20132014 will be controlled and monitored for budgetary compliance at the
fund level;
WHEREAS ,
the following adjustments to
budgets are proposed and deemed necessary:
See attached
amendment.
Exhibit
A
for
increase
detail
expenditure
regarding
each
fund
budget
NOW BE IT RESOLVED by the Polson City Commission that unanticipated
revenues, budgeted revenues and fund balance reserve amounts will be
used to cover the following expenditures:
$
$
$
$
$
$
$
$
$
$
200.00
2,227.00
1,156.00
7,929.00
476.00
205.00
407 . 00
1,161.00
5,767.00
219 . 00
Added
Added
Added
Added
Added
Added
Added
Added
Added
Added
to
to
to
to
to
to
to
to
to
to
2219
2221
2222
2390
2402
2500
2703
2810
2876
5390
460430
460430
460430
420140
430263
431100
420400
420140
420140
430235
PASSED AND APPROVED this
300
299
299
294
341
299
200
375
100
300
day of November 2014.
Resolution 2014-#____ FY13-14 Budget Amendment
1
Heather Knutson, Mayor
ATTEST: __~____~__________________
Cora E Pritt, City Clerk
Resolution 2014-#____ FY13-14 Budget Amendment
2
ety of Polson
Resolution No. 2014-#
Exhibit A
Budget Amendments
To
Appropriation
Amount
Description
Parks Donations-ParksPurchased Services
2219-460430-300
$
Source of Appropriation
Unanticipated Donation Revenue:
200.00 2219-365049
Eagle Scout Project Fund
Parks-Assets less than
2221-460430-299
$5000
2222-460430-299
Park Donations
Restricted-Parks-Assets
less than $5000
2390-420140-294
Drug Forfeiture FundCrime Control and
Investigation-DTF
Operations
2402-430263-341
$
Justification
Additional expenses were
incurred based on increased
26,561.00 revenues
$
Fund #2221 was created in
FY14 to fund the Eagle Scout
2,237.00 project
$
Fund #2222 was created in
FY14 to better account for
restricted donations for the
8,049.00 Parks Dept.
$
Additional expenses were
incurred based on increased
8,484.00 revenues
Unanticipated Donation Revenue:
$
2,227.00 2221-365065
Equity Transfer· from fund 2219
(Parks non-restricted donations):
$
1,156.00 2222-271400
Unanticipated Drug Forfeitures
Revenue: 2390-351013 & 384040$6,484.00; Unanticipated
Donation Revenue: 2390-365071 -
$
7,929.00 !~000.00
~lectriC costs and purchase
Light Maintenance
District #20-Street
.. Lighting-Electric
Fund Balance Rese rves:
$
2500-431100- 299
Weed Cleanup
Maintenance FundWeed Control-Assets
less than $5000
2703-420400-200
Fire Member Donation
Fund-Fire Protection
and Control-Supplies
2810-420140-375
Police Training FundCrime Control and
Investigation-Education,
Travel, Dues
$
2876-420140-100
Police Federal COPS
Grant-Crime Control and
Investigation-Personal
Services
$
5390-430235-300
Stormwater Project
Fund-Storm DrainagePurchased Services
I
Revenue/ Funa
Balance Reserve
Amount
476.00 2402-250200
$
Purchase of a portion of the
Weed Sprayer was not
Fund Balance Reserves:
$
205.00 2500-250200
$
Unanticipated Donation Revenuel
407.00 2703-365043
$
$
$
Grant was extended so
additional personal costs
were expended from this
5,767.00 fund.
l$
Costs exceeded budgeted
219.00 costs
Unanticipated Grant Revenue:
2876-331020 - $4,584.00 and
Fund Balance Reserves: 28765,767.00 250200 - $1,183.00
I
I
·An Equity Transfer involves moving prior year net revenues from one fund to another fund.
Expenses were incurred
based on donation revenue
2,239.00 received
$
1,161.00 2810-335050
219.00 5390-343039
19,430.00 budgeted
Insurance Apportionment
Revenue was greater than
expected so add itional
14,505.00 expenses incurred
Unanticipated State Insurance
Apportionment Revenue:
Budgeted Stormwater Fees
Revenues:
$
of LED lights was more than
4,399.00 anticipated
I
I
CITY OF POLSON
CITY COMMISSION AGENDA ITEM SUMMARY
g
Agenda Item Number:
Meeting Date: November 17,2014
Staff Contact: Cindy Dooley, Finance Officer
AGENDA ITEM SUMMARY: Approval of Pledged Securities for purchase of $1,000,000
Certificate of Deposit at First Citizens Bank, Polson Montana.
BACKGROUND:
Montana law requires city treasurers to deposit all public money not
required for immediate use into banks, building and loan associations, savings and loan
associations or credit unions. Demand deposits (checking accounts) must be deposited in banks
only. Deposits can be in the form of savings, time deposits, repurchase agreements and various
obligations of the United States Treasury and other U.S. agencies. The City's investment policy
further restricts savings, time deposits and repurchase agreements to deposits in local fmancial
institutions. Interest paid on investments shall be at rates that are no less than the rate of interest
that is paid on money from private sources on the same terms.
The City's investment policy requires that the uninsured portion of deposits be collateralized in
accordance with Montana State Law. MCA 7-6-207 states that if the financial institution has a
net worth to total assets ratio of 6% or more, then 50% of the uninsured portion must have
pledged securities (collateral). If the net worth to total assets ratio is less than 6% then 100% of
the uninsured portion must have pledged securities. The City's goveming body must approve
the pledged securities prior to the deposit being made to the financial institution.
ANALYSIS: The City placed an investment of public funds bid to local banks with a bid
closing date of November 13, 2014 at 4:00 pm. Three quotes were received as detailed on the
attached Quotes for Settlement November 18, 2014. Based on the quotes and an analysis of
comparable rates, the City will place $1,000,000 with First Citizens Bank on November 18, 2014
in a Certificate of Deposit. The attached list of pledged securities is a continuation of pledged
securities previously used as collateral for the First Citizens Bank CD #301494 which matured
on October 22, 2014. These securities were confirmed on November 12, 2014 by John Stobie,
CFO of First Citizens Bank.
FINANCIAL CONSIDERATIONS: This investment at an annual percentage yield (APY) of
.8% will earn approximately $8,025 with the interest being added to the account on a quarterly
basis.
STAFF RECOMMENDATION: Approve pledged securities for investment of public funds.
SUGGESTED MOTION: I move to approve the list of pledged securities presented for the
investment of public funds in a certificate of deposit at First Citizens Bank in the amount of
$1,000,000 on November 18, 2014.
ATTACHMENTS: City of Polson - Public Funds Investment Bid
List of Pledged Securities
Thursday, November 13, 2014
City of Polson - Public Funds Investment Bid
QUOTES FOR SETTLEMENT NOVEMBER 18, 2014
Term
1 Year
Maturity
Amount
11/18/2015 $1,000,000.00
1st Citizens
Bank
0.80% APY
Glacier
Bank
0.25% APY
Eagle
Bank
0.125% APY
Community First Interstate
Bank
Bank
No quote
No quote
Purchase certificate of deposit at 1st Citizens Bank per quote 0.80%
Interest rate analysis: 1st Citizens board rate: 1 year certificate of deposit 0.25% (not a jumbo CD rate)
Thank you for the quote.
Cindy M Dooley, CPA
Finance Officer
COMPARABLE RATES:
1-year online bank jumbo certificate of deposit
{Out of state}
1.00% (average)
1-year Treasury Bill
0.15%
State of Montana Investment Pool (STIP)
Average yield November, 2014 (mtd)
Average yield October, 2014
Average yield FY 2014
0.11%
0.10%
0.14%
Repurchase Agreement w/Glacier Bank
{overnight investment pool}
0.30%
Valley
Bank
No quote
Whitefish
Credit Un.
No quote
DETAILED LISTING OF PLEDGED SECURITIES
November 18, 2014
1 st CITIZENS BANK
MuniciQallUS Gov't Agenc~ Bonds
Federal Home Loan Bank 313379DT3
Maturity: 06/0812018
City of Shelby GO BNI 821787BD9
Maturity: 07/0112019
Loan Securities Confirmed 11/12/2014
Real Estate Loan #30 17135 Maturity 12-01-2028
Real Estate Loan #3017395 Maturity 12-05-2030
Real Estate Loan #3013508 Maturity 08-01-2019
Real Estate Loan #23001310 Maturity 10-18-2027
Real Estate Loan #1134487 Maturity 12-04-2016
Real Estate Loan #3017330 Maturity 04-29-2040
Real Estate Loan #3013014 Maturity 02-01-2026
Real Estate Loan #3016849 Maturity 04-01-2026
Real Estate Loan #3012104 Maturity 09-15-2023
Real Estate Loan #23001476 Maturity 11-01-2038
Real Estate Loan #3017408 Maturity 02-10-2026
USDA Loan #1137776 Maturity 1110112036
1st Citizens Bank Pledge Total:
AMOUNT
$
150,000.00
$
165,000.00
$
$
$
$
$
$
$
$
$
$
$
$
55,441.38
150,379.88
11,734.46
46,840.26
169,849.62
187,100.17
38,854.04
188,202.78
54,494.92
107,349.68
53,356.21
510,457 .94
1,889,061.34
$
Total CD amount
Total savings account amount
Less FDIC insured amount
Net uninsured amount
$
$
$
$
1,000,000.00
481.40
(250,000.00)
750,481.40
Excess Pledging
$
1,138,579.94
City of Polson
City Commission Agenda Item Summary
9
Agenda Item Number:
Meeting Date: 11117/14
Staff contact: Erica Wirtala, AICP, Acting City of Polson Planner
[email protected]
AGENDA ITEM SUMMARY: Final Plat Extension Agreement - Robin and Danielle
Dotson (2-lot residential subdivision). The proposed subdivision is located on the south
side of Rung Lane and west of First Street East. Lot 4 of Skyline Homesites. The
property cUlTently contains two houses and various out-buildings.
BACKGROUND: The Polson City Commission approved the preliminary plat on
9121109, subject to 25 conditions. The expiration date for final plat was noted as
Condition #3 to expire in two years' time.
See attached staff report for analysis of conditions.
FINANCIAL CONSIDERATIONS: No known costs to the City
STAFF RECOMMENDATION: The Planning Staff recommends to the City
Commission to approve an Extension Agreement of the 2-Lot Dotson Subdivision, SD0901.
PUBLIC COMMENT: Public comment is not required by State Law or the PDC for
action on Extension Agreements.
SUGGESTED MOTION: I make a motion to approve a two-year Extension Agreement
on behalf of the Robin and Danielle Dotson for their 2-Lot Dotson Subdivision, SC09-01.
The new expiration date for this preliminary plat will be 1111712016.
ATTACHMENTS: Planning Staff Report prepared by Erica Wirtala-City of Polson
planner
Extension Agreement
Preliminary Plat documents
November 3, 2014
Polson City Commission
106 1Sl Street East
Polson, MT 59860
RE: Final Plat Extension Request Dotson 2-lot subdivision
On July 30, 2014, the City of Polson received a $100 check from the Robin and Danielle
Dotson, presumably as an extension of their two-lot preliminary plat approval. As there
is no formal application for a preliminary plat extension request, and no other supporting
documents were received, the receipt of the check acknowledges its intent.
The preliminary plat of Lot 4, Skyline Homesites was unanimously approved in
September of 2009 by the Polson City Commission. The proposal was to create two lots,
each with an existing home on it. Both of the lots were to connect to Polson water and
sewer. There are 25 conditions to meet before a final plat can be submitted. There was
no parkland requirement, nor was there any infrastmcture requirements other than
connecting the both of the homes to public water and sewer.
Condition #3 of the preliminary plat approval reads: "This approval is valid for the
subdivision Final plat to be completed within two years from the date of Preliminary
approval. The Preliminary approval may be extended, by CC vote, for one additional
year if the applicant requests an extension of time prior to the expiration date."
As the preliminary plat was approved in September 2009, it would then expire, according
to Condition #3 on September 2011. It is the staffs understanding that an extension
request was submitted and granted, allowing the preliminary plat to have a new
expiration date of September 21, 2014. This new extension request, if approved, would
allow the preliminary plat to expire on September 21,2015.
State law was amended in 2011 to allow for multiple extensions of preliminary plats to be
considered whereby in previous years, only one extension request per preliminary plat
was allowed. MeA 76-3 -610 Effect of approval of application and preliminary plat:
(1) Upon approving or conditionally approving an application and preliminary plat, the
governing body shall provide the subdivider with a dated and signed statement of
approval. This approval must be in fo rce for not more than 3 calendar years or less than
1 calendar year. At the end of this period, the governing body may, at the request of the
subdivider, extend its approval for a mutually agree-upon period of time. Any mutually
agreed-upon extension must be in writing and dated and signed by the members of the
governing body and the subdivider or subdivider's agent. The governing body may issue
more than one extension. (2)Except as provided in 76-3-507, after the application and
preliminary plat are approved, the governing body and its subdivisions may not impose
any additional conditions as a prerequisite to final plat approval if the approval is
obtained within the original or extended approval period as provided in subsection (1).
As receipt of the check by the City of Polson was taken as an intent for a subdivision
extension agreement, and the contract planning staff can find no required time period
between when a request must be made and expiration occurs, (the check was received on
July 30th and the plat did not expire until September 21 st ), therefore an extension request
is placed before the City Commission for review. The lapse in time between when the
check was received and the requested City Council action in November can be attributed
to some confusion as to the applicant's intent when presenting the check to the City at the
end of July, and some additional final plat documents that have been trickling in. It is the
planning staffs intent to work with the applicant within the confines of State law and the
PDC to allow him to continue his work towards a final plat application. Revoking the
approval deadline would require the Dotson's start over with an entirely new preliminary
plat application and process.
In 1984, the Montana Supreme Court ruled in Oldenburg v. County of Flathead that a
Commission or governing body may extend a preliminary plat after its expiration
deadline has passed within a reasonable time. The City of Polson's Commissioners
should be advised that the expiration date for the Dotson's plat is September 21 st , 2014
and that their consideration of the extension request on November 17th , 2014 is 57 days
beyond that date. As a caveat to that, it was due to scheduling and other considerations
beyond the applicant's control that has created the gap in time frames.
In conversations with City staff and the applicant, there has been significant movement
towards completion of the final plat, although it has not been submitted in its entirety at
the time this report was written, it is anticipated that an application for final plat will be
received in the near future.
Compliance with State and local regulations:
This extension request is found to be in compliance with the State statutes (MCA 76-3507) and the PDC.
Staff Recommendation:
This particular preliminary plat was the division of land with existing structures at the
intersection of existing public roads. As the overall impacts of the subdivision to the
general community were marginal, and there is no new construction of public facilities
required, granting an extension of an additional year to the Preliminary Plat approval
would be recommended.
SUBDI VISION PLAT NO. _ __
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CITY OF POLSON
CITY COMMISSION AGENDA ITEM SUMMARY
Agenda Item Number: 10 (MOTION)
Meeting Date: November 17,2014
Staff Contact: David Simons Jr.
AGENDA ITEM SUMMARY: This Agenda Item requests City Commission to approve the ordinance to amend
the City of Polson Building Codes.
BACKGROUND: The City of Polson Building Department was created to inspect commercial and residential
projects within the city limits.
ANALYSIS: the City of Po lson is required to update codes to match those that have been adopted by the state of
Montana's labor and industry building codes division.
FINANCIAL CONSIDERATIONS: Total Cost - $ 0.00
STAFF RECOMMEND ATION: Approve ordinance as presented.
SUGGESTED MOTION: I move that the City Commission adopt the ordinance to amend the City of Polson
Building Codes.
ATTACHMENTS:
Ordinance No.: Ord # _ __
ORDINANCE TO AMEND THE CITY OF POLSON BUILDING CODES
WHEREAS, the City of Polson has committed itself to the orderly growth and planning of
the City and has chosen to inspect and permit residential and commercial construction and
reconstruction;
WHEREAS, the City is required by the State of Montana to adopt certain building codes
for enforcement and permitting within its jurisdiction;
WHEREAS, it appears in the best public interest that the Polson City Commission adopt
the following codes, amendments to codes and administrative rules for the enforcement of its
building inspection program;
NOW, THEREFORE, BE IT ORDAINED, that the City of Polson AMENDS the following
Ordinances:
Sec. 15.03.250. National Electrical Code.
The National Electrical Code, goog 2014 Edition, as provided by ARM
24.301.401 (or successor provision), is hereby adopted subject to amendment
or modification under section 15.03.015. The National Electrical Code is a
nationally recognized model code setting forth minimum standards and
requirements for electrical installations.
and adopts the current administrative rules therefor of the State of Montana.
Sec. 15.01.050. International Existing Building Code.
The International Existing Building Code (IEBC), 2009 2012 edition, as
provided by ARM 24.301.171 (or successor provision) is hereby adopted subject
to amendment or rnodification under section 15.01 .010. The International
Existing Building Code may be used as an alternate prescriptive method for the
rernodel, repair, alteration, change of occupancy, addition, and relocation of
existing building.
and adopts the current administrative rules therefor of the State of Montana.
Sec. 15.01.060. International Fuel Gas Code.
The International Fuel Gas Code, 2009 2012 Edition, as provided by ARM
24.301 .173 (or successor provision) and as published by the international code
council, is hereby adopted subject to arnendment or modification under section
15.01 .010. The International Fuel Gas Code is a nationally recognized model
code setting forth minimum standards and requirements for certain mechanical
installations.
and adopts the current administrative rules therefor of the State of Montana.
Sec. 15.01.070. International Mechanical Code.
The International Mechanical Code, (ICC version) aoo9 2012 Edition as
provided by ARM 24.301.172 (or successor provision) is hereby adopted subject
to amendment or modification under section 15.01.010. The International
Mechanical Code, published by the International Code Council, is a nationally
recognized model code setting forth minimum standards and requirements for
certain mechanical installations.
and adopts the current administrative rules therefor of the State of Montana.
Sec. 15.01.030. International Building Code.
The International Building Code, aoo9 2012 Edition, as provided by ARM
24.301.131 (or successor provision) is hereby adopted subject to amendment or
rnodification under section 15.01.010. The International Building Code regulates
the erection, construction, enlargement, alteration, repair, moving, removal,
demolition, conversion, occupancy, equipment, use, height, area and
maintenance of all buildings and/or structures in the jurisdiction of the city; and
provides for the issuance of permits and collection of fees therefor. The
International Building Code is subject to any modifications as stated in ARM
24.301.146 (or successor provision).
and adopts the current administrative rules therefor of the State of Montana.
Sec. 15.01.040. International Residential Code.
The International Residential Code (IRC), aooe 2012 Edition, as provided
by ARM 24.301.154 (or successor provision) is hereby adopted subject to
amendment or modification under section 15.01 .010. The IRC is a nationally
recognized model code setting forth minimum standards and requirements for
detached one or two family dwellings and multiple single-family dwellings
(townhouses) not more than three stories in height, and their accessory
structures.
and adopts the current administrative rules therefor of the State of Montana.
Sec. 15.01.080. International Energy Conservation Code.
The International Energy Conservation Code, aoo9 2012 edition, as
provided by ARM 24.301.161 (or successor provision) is hereby adopted subject
to amendment or modification by section 15.01.010. The Intemational Energy
Conservation Code is a nationally recognized model code for energy efficient
construction of buildings.
and adopts the current administrative rules therefor of the State of Montana.
Sec. 10.02.090. Uniform Plumbing Code.
A. Adopted. The Uniform Plumbing Code, :ww 2012 edition as provided by
ARM 24.301.301 (or successor provision), is hereby adopted subject to
amendment or modification by section 10.01.010. The purpose of this code is to
provide minimum requirements and standards for plumbing installations for the
protection of the public health, safety and welfare. The Uniform Plumbing Code is
a nationally recognized model code setting forth minimum standards and
requirements for plumbing installations.
B. Supplemental documents. To supplement the Uniform Plumbing Code, as
modified by the state, the city adopts and incorporates by reference into the
Polson Ordinances the amendments as set forth in the Administrative Rules of
Montana at section 24.301.301 et seq. (Building Codes, Subchapter 3, Plumbing
Requirements).
and adopts the current administrative rules therefor of the State of Montana.
BE IT FURTHER ORDAINED, that all Ordinances or parts of Ordinances in so far as the
same may precede or conflict with the above code are hereby repealed and/or deleted.
BE IT FURTHER ORDAINED, the City Clerk is hereby instructed to codify this
Ordinance in the Book of Ordinances and to index the same as suggested.
First Reading: __ayes _ _ nays ___,abstentions
Second Reading: __ayes _ _nays ___abstentions
Effective Date:
Heather Knutson, Mayor
Attest:
Cora Pritt, Clerk
Approved as to form and content:
M. Richard Gebhardt, City Attorney
CITY OF POLSON
COMMISSION AGENDA ITEM SUMMARY
/1
Agenda Item Number:
Meeting Date: November 17.2014
Staff Contact: Mark Shrives.
AGENDA ITEM SUMMARY: This Agenda Item requests City Commission adoption of Articles 1.2.
3. and 4 of the City of Polson Book of Ordinances. This will be the first reading of this Ordinance.
Second Reading is scheduled for December 15. 2014.
BACKGROUND: Several months ago it was proposed to review and recodify the City of Polson
Municipal Code. Rather than rewrite the entire code and then adopt all of the code at one time. based on
staff recommendation. the City Commission directed that we move forward with the recodification
process and adopt the new code in pieces when completed.
ANALYSIS: Articles I. 2. 3. and 4 were reviewed by the City Commission at a Work Session held on
October 27. 20 14. Changes that were discussed at the Work Session have been incorporated. These
Articles have been posted to the City website since the October 27"' meeting and a separate email address
was set up and posted to the City website for any additional comments by City Commissioners or the
public . None have been received.
FINANCIAL CONSIDERATIONS: None
STAFF RECOMMENDATION: Staff recommends approval of the I " reading of the Ordinance.
SUGGESTED MOTION: I make a motion to approve the 1" reading of the ordinance adopting
Articles 1, 2 3, and 4 of the City of Polson Book of Ordinances.
ATTACHMENTS:
I . Ordinance with Articles I. 2. 3 and 4
ORDINANCE Ord # _ __
AN ORDINANCE TO ADOPT ARTICLES 1, 2, 3, AND 4 OF THE CITY OF POLSON
BOOK OF ORDINANCES
WHEREAS, the City Commission of Polson has determined that it is in the best
interests of the citizens of Polson to reestablish, rewrite and reauthorize the Ordiancnes
of the City;
WHEREAS, the Commission recognizes the most expeditious way of adopting
such Ordinances is by adoption in a sequential manner over a term of months to give
the Commission and the public time to review the material;
WHEREAS, it appears in the best public interest that the following ordinances be
adopted for the City of Polson;
NOW, THEREFORE, BE IT ORDAINED by the City of Polson that the following
Articles of the Ordinances of the City of Polson be adopted as attachments in full
hereto:
CHAPTER 1 GENERAL ADMINISTRATION
ARTICLE 1. GENERAL PROVISIONS
CHAPTER 2 ADMINISTRATION
ARTICLE 1. GENERAL
ARTICLE 2. CITY COMMISSION
ARTICLE 3. OFFICERS AND EMPLOYEES
The clerk is hereby instructed to codify this Ordinance and to place the same in the Book
of Ordinances of the City of Polson.
Date:--=-_,----_
First Reading:
__ayes
__nays
__abstentions
Date: _ _ __
Second Reading:
__ayes
__nays
_ _ abstentions
Effective Date:
Heather Knutson, Mayor
Attest:
Cora E. Pritt, City Clerk
CHAPTER 1 GENERAL ADMINISTRATION
ARTICLE 1. GENERAL PROVISIONS
Sec. 1.01.010. Title: citation: reference.
Sec. 1.01.020. Provisions codified.
Sec. 1.01.030. Definitions.
Sec. 1.01.040. Interpretation of language.
Sec. 1.01.050. Grammatical interpretation.
Sec. 1.01.060. Reference applies to all amendments.
Sec. 1.01.070. Chapter. article, division, subdivision and section headings.
Sec. 1.01.080. Reference to specific ordinances.
Sec. 1.01.090. Title of office.
Sec. 1.01.100. Acts by agents.
Sec. 1.01.110. Prohibited acts include causing and permitting.
Sec. 1.01.120. Computation of time.
Sec. 1.01.130. Construction.
Sec. 1.01.140. Repeal shall not renew any ordinances.
Sec. 1.01.150. Effect of Code on past actions and obligations.
Sec. 1.01.160. Certain provisions saved from repeal.
Sec. 1.01.170. Special ordinances.
Sec. 1.01.180. Codification powers.
Sec. 1.01.190. Supplementation of Code.
Sec. 1.01.200. Constitutionality.
Sec. 1.01.210. General penalty for Code violations.
Sec. 1.01.220. Wards
Sec. 1.01.230. City Limits
Sec. 1.01.240. Lakeshore Lands
Secs. 1.01.260·1.01.299 Reserved
Sec. 1.01.010. Title; citation; reference.
This Code shall be known as the "Polson Municipal Code" and it may be referred to as the
Polson Municipal Code in any prosecution for the violation of any provision thereof or any
proceeding at law or equity. Prosecutions for violations of the city's ordinances and
actions based thereon shall refer to the sections of this Code as well as the underlying
ordinance upon which the prosecution or action is based. Amendments to any ordinance
or portions thereof of Polson, Montana, shall also refer to the Polson Municipal Code
sections under which such ordinances are codified.
Sec. 1.01.020. Provisions codified.
This Code consists of all the regulatory and penal ordinances and certain of the
administrative ordinances of the city.
Sec. 1.01 .030. Definitions.
The following words and phrases, whenever used in the ordinances of the city and this
Code, shall be construed as defined in this section unless from the context a different
meaning is intended or unless a different meaning is specifically defined and more
particularly directed to the use of such words or phrases:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
Agencies. Any reference to any local, state or federal agency, shall
include any successor agency.
City. The term "city" means the City of Polson, Montana, or the area within the
territorial limits of the City of Polson, Montana, and such territory outside the city
over which the city has jurisdiction or control by virtue of any constitutional or
statutory provision.
City commission. The term "city commission" means the city commission of
the City of Polson. "All its members" or "all commissioners" means the total
number of commissioners holding office.
Code. The term "Code" means the "Polson Municipal Code," as
designated in 1.01.010
County. The term "county" means the county of Lake.
Law. The term "law' denotes applicable federal law, the constitution and
statutes of the State of Montana, the ordinances of the City of Polson, and,
when appropriate, any and all rules and regulations which may be promulgated
thereunder, and including all amendatory or successor laws or rules.
May. The term "may" is permissive.
MCA. The abbreviation "MCA" shall mean the Montana Code Annotated, as
hereafter amended, and any successor statute.
Month. The term "month" means a calendar month.
Must, shall. The terms "must" and "shall" are each mandatory.
Oath. The term "oath" means and includes an affirmation or declaration in all
cases in which, by law, an affirmation may be substituted for an oath, and in
such cases the words "swear" and "sworn" shall be equivalent to the words
"affirm" and "affirmed."
Owner. The term "owner," when applied to a building or land, means and
includes any part owner, joint owner, tenant in common, joint tenant, tenant by
the entirety, of the whole or a part of such building or land.
Person. The term "person" means and includes a natural person, joint venture,
joint stock company, partnership, association, club, company, corporation,
business, trust, organization, or the manager, lessee, agent, servant, officer or
employee of any of any of them.
Personal property. The term "personal property" means and includes money,
goods, chattels, things in action and evidences of debt.
Preceding, following. The terms "preceding" and "following" mean next before
and next after, respectively.
Property. The term "property" means and includes real and personal property.
Real property. The term "real property" means and includes lands,
tenements and hereditaments.
Sidewalk. The term "sidewalk" means that portion of a street between the curb
line and the adjacent property line intended for the use of pedestrians.
State. The term "state" means the State of Montana.
Street. The term "street" means and includes all streets, highways, avenues, lanes,
alleys, courts, places, squares, curbs or other public ways in this city which have
been or may hereafter be dedicated and open to public use, or such other public
property so designated in any law of this state.
Tenant, occupant. The terms "tenant" and "occupant," applied to a building or
land, mean and include any person who occupies the whole or a part of such
building or land, whether alone or with others.
22.
23.
Written. The term "written" means and includes printed, type-written,
mimeographed, multi-graphed, or otherwise reproduced in permanent visible
form.
.
Year. The term "year" means a calendar year unless otherwise provided.
Sec. 1.01.040. Interpretation of language.
All words and phrases shall be construed according to the common and approved usage of
the language, but technical words and phrases and such others as may have acquired a
peculiar and appropriate meaning in the law shall be construed and understood according
to such peculiar and appropriate meaning.
Sec. 1.01 .050. Grammatical interpretation
The following grammatical rules shall apply in the ordinances of the city and this Code,
unless it is apparent from the context that a different construction is intended:
1.
2.
3.
Gender. Each gender includes the masculine, feminine and neuter genders.
Singular and plural. The singular number includes the plural and the plural
includes the singular.
Tenses. Words used in the present tense include the past and the future tenses and
vice versa, unless manifestly inapplicable.
Sec. 1.01.060. Reference applies to all amendments.
Whenever a reference is made to this Code as the Polson Municipal Code or to any
portion thereof, or to any ordinance of the city, the reference shall apply to all
amendments, corrections and additions heretofore, now or hereafter made.
Sec. 1.01.070. Chapter, article, division, subdivision and section headings.
Chapter, article, division, subdivision and section headings contained in this Code shall not
be deemed to govern, limit, modify or in any manner affect the scope, meaning or intent of
the provisions of any chapter, article, division, subdivision or section hereof.
Sec. 1.01.080. Reference to specific ordinances.
The provisions of this Code shall not in any manner affect matters of record which refer to, or
are otherwise connected with ordinances which are therein specifically designated by number
or otherwise and which are included within the Code, but such reference shall be construed to
apply to the corresponding provisions contained within this Code.
Sec. 1.01.090. Title of office.
Use of the title of any officer, employee, department, board or commission means that
officer, employee, department, board or commission of the city.
Sec. 1.01.100. Acts by agents.
When an act is required by this Code or an ordinance, the same being such that it may be
done as well by an agent as by the principal, such requirement shall be construed to
include all such acts performed by an authorized agent.
Sec. 1.01.110. Prohibited acts include causing and permitting.
Whenever in the ord inances of the city any act or omission is made unlawful, it shall include
causing, allowing, permitting, aiding, abetting, suffering or concealing the fact of such act or
omission.
Sec. 1.01.120. Computation of time.
Except when otherwise provided, the time within which an act is required to be done shall be
computed by excluding the first day and including the last day, unless the last day is Sunday
or a holiday, in which case it shall also be excluded.
Sec. 1.01.130. Construction.
The provisions of the ordinances of the city and all proceedings under them are to be
construed with a view to affect their objects and to promote justice.
Sec. 1.01.140. Repeal shall not renew any ordinances
The repeal of an ordinance shall not repeal the repealing clause of an ordinance or renew
any ordinance which has been repealed thereby.
Sec. 1.01.150. Effect of Code on past actions and obligations.
Neither the adoption of this Code nor the repeal or amendments hereby of any ordinance
or part or portion of any ordinance of the city shall in any manner affect the prosecution for
violations of ordinances, which violations were committed prior to the effective date of this
Code, nor be construed as a waiver of any license, fee or penalty at said effective date due
and unpaid under such ordinances, nor be construed as affecting any of the provisions of
such ordinances relating to the collection of any such license, fee or penalty, or the penal
provisions applicable to any violation thereof, nor to affect the validity of any bond or cash
deposit in lieu thereof required to be posted, filed or deposited pursuant to any ordinance
and all rights and obligations thereunder appertaining shall continue in full force and effect.
Sec. 1.01.160. Certain provisions saved from repeal.
Nothing in this Code or the ordinance adopting this Code shall repeal any of the following
when not inconsistent with this Code:
1. Any ordinance or resolution promising or guaranteeing the payment of money
for the city or authorizing the issuance of any bonds of the city or any
evidence of the city's indebtedness, or any contract or obligation assumed by
the city;
2. Any administrative ordinances or resolutions of the commission;
3. The annual tax levy;
4. Any right or franchise conferred by ordinance or resolution on any
person or corporation;
5. Any ordinance relating to the city boundaries or the corporate limits;
6. Any ordinance annexing territory to the city;
7. Any ordinance naming, opening, accepting or vacating streets or alleys in the city;
8. Any ordinance relating to street, sidewalk, alley, sewer and other public
improvements and assessments;
9. Any ordinance relating to zoning map amendments;
10. Any ordinance relating to schedules containing descriptions of restricted or
prohibited parking areas and one-way streets;
11. Any ordinance relating to the establishment or designation of through streets
or stop intersections or the turning or moving of vehicles;
12. Any ordinance relating to automatic grade crossing signals;
13. Any prosecution, suit or proceeding pending or any judgment rendered prior
to the effective date of this Code.
Sec. 1.01.170. Special ordinances.
All ordinances shall contain a specific codification instruction. The city attorney has
discretion whether to codify special ordinances of restricted application, such as those
providing for emergency or interim measures; bond issues; elections; the conveyance of
real property; the granting, renewal, or extension of a franchise; annexations; street
vacations and dedications; street and sidewalk improvements; and the repeal of other
ordinances. Such ordinances, if not codified, shall be kept in a separate index by the city
clerk.
Sec. 1.01.180. Codification powers.
The city attorney may change the wording of captions; rearrange sections and change
reference numbers to agree with the renumbered chapters, sections or other parts; substitute
the proper subsection, section, chapter or other division numbers; strike out figures or words
that are merely repetitious; change capitalization and style for the purpose of uniformity; and
correct manifest clerical or typographical errors.
Sec. 1.01.190. Supplementation of Code.
A.
By contract or by city personnel, supplements to this Code shall be prepared
and printed whenever authorized or directed by the city commission. A
supplement to the Code shall include .all substantive permanent and general
parts of ordinances passed by the city commission during the period covered by
the supplement and all changes made thereby in the Code, and shall also
include all amendments to the Charter during the period. The pages of a
supplement shall be so numbered that they will fit properly into the Code and
will, where necessary, replace pages which have become obsolete or partially
obsolete, and the new pages shall be so prepared that, when they have been
inserted, the Code will be current through the date of the adoption of the latest
ordinance included in the supplement.
B.
In preparing a supplement to this Code, all portions of the Code which have
been repealed shall be excluded from the Code by the omission thereof
from reprinted pages.
C.
When preparing a supplement to this Code, the codifier (meaning the person,
agency or organization authorized to prepare the supplement) may make
formal, non-substantive changes in ordinances and parts of ordinances included
in the supplement, insofar as it is necessary to do so to embody them into a
unified code. For example, the codifier may:
1.
Organize the ordinance material into appropriate subdivisions;
2.
3.
4.
5.
Provide appropriate catchlines, headings and titles for sections and other
subdivisions of the Code printed in the supplement, and make changes in
such catchlines, headings and titles;
Assign appropriate numbers to sections and other subdivisions to be
inserted in the Code and, where necessary to accommodate new
material, change existing section or other subdivision numbers;
Change the words "this ordinance" or words of the same meaning to "this
chapter," "this article," "this division," etc., as the case may be, or to
"sections
to
" (inserting section numbers to
indicate the sections of the Code which embody the substantive sections
of the ordinance incorporated into the Code); and
Make other non-substantive changes necessary to preserve the original
meaning of ordinance sections inserted into the Code; but, in no case,
shall the codifier make any change in the meaning or effect of ordinance
material included in the supplement or already embodied in the Code.
Sec. 1.01.200. Constitutionality.
If any section, subsection, sentence, clause or phrase of this Code is for any reason held to
be invalid or unconstitutional, such decision shall not affect the validity of the remaining
portions of this Code. The city commission declares that it would have passed this Code,
and each section, subsection, sentence, clause and phrase thereof, irrespective of the fact
that anyone or more sections, subsections, sentences, clauses or phrases had been
declared invalid or unconstitutional, and if for any reason this Code should be declared
invalid or unconstitutional, then the original ordinance shall be in full force and effect.
Sec. 1.01 .210. General penalty for Code violations.
Unless otherwise specifically provided in the Polson Municipal Code, any person, firm or
corporation, their agents or servants, who violates any of the provisions of the Polson
Municipal Code may be charged with a misdemeanor and, upon conviction thereof, shall be
punished by a fine in any sum not exceeding $500.00 or by imprisonment for a period not
exceeding six months, or both such fine and imprisonment, and in addition shall pay all
costs and expenses of the case. A separate offense shall be deemed committed upon each
day during or on which a violation occurs or continues.
Sec. 1.01.220. Wards.
The city shall be divided into three wards, known as Ward No.1, Ward No.2 and Ward No.
3, as shall be established from time to time by the city commission, a description of which
shall be on file in the office of the city clerk. Any real property annexed to the corporate
limits of the city shall become a part of the ward to which such property lies adjacent, at the
time of annexation thereto.
Sec. 1.01.230. City Limits.
The city limits are hereby defined to be as set forth on the official map of said city. Such map
or plat depicting the said city limits as updated and maintained by the community
development department. Said map is on file in the office of the clerk, and, by this specific
reference, is made a part of this chapter.
Sec. 1.01 .240. Lakeshore Lands
The lakeshore lands lying between low water mark and high water mark and abutting upon
the streets, alleys, or parks of the city shall be within the city limits and subject to the
authority of the city and, where appropriate, the authority of the Confederated Salish and
Kootenai Tribes, who shall regulate the public and private use of the same in accordance
with the provisions of this code, State and Federal law.
Secs. 1.01.250-1.01.299 Reserved
CHAPTER 2. ADMINISTRATION
ARTICLE 1. ARTICLE 2. ARTICLE 3. ARTICLE 4. ARTICLE 5. ARTICLE 6. ARTICLE 7. -
IN GENERAL
CITY COMMISSION
OFFICERS AND EMPLOYEES
DEPARTMENTS
BOARDS AND COMMISSIONS
FINANCE
EMINENT DOMAIN
ARTICLE 1. IN GENERAL
Sec. 2.01.010. Corporate seal adopted.
Secs. 2.01.120-2.02.099. Reserved
Sec. 2.01.010. Corporate seal adopted.
A seal of circular form, with the words "City of Polson, Lake County, Montana," on the
edge of the circle, is hereby adopted and declared to be the corporate seal of the city of
Polson, to be used in all cases in which a seal is necessary to be used by the municipal
corporation.
Secs. 2.01.120-2.02.099. Reserved
ARTICLE 2. CITY COMMISSION
Sec. 2.02.010. Oath of office.
Sec. 2.02.020. Mayor and deputy mayor: powers and duties.
Sec. 2.02.030. City clerk.
Sec. 2.02.040. Parliamentary authority.
Sec. 2.02.050. Meeting agendas.
Sec. 2.02.060. Call to order.
Sec. 2.02.070. Meetings.
Sec. 2.02.080. Order of presentation/public participation.
Sec. 2.02.090. Quorum and voting .
Sec. 2.02.100. Rules of debate; reconsideration; conflict of interest.
Sec. 2.02.110. Open meetings and email.
Sec. 2.02.120. Decorum.
Sec. 2.02.130. Recording of meetings and minutes: televising of meetings.
Sec. 2.02.140. Ordinances and resolutions; requirements .
Sec. 2.02.150. Salaries for mayor and commissioners.
Sec. 2.02.160. Standing boards. commissions. agencies and committees.
Secs. 2.02.170-2.02.199. Reserved
Sec. 2.02.010. Oath of office.
Every person elected commissioner shall, within ten days thereafter, file with the city
clerk an oath of office which the clerk shall then file with the county clerk and recorder.
Sec. 2.02.020. Mayor; powers and duties.
The presiding officer of the commission shall be the mayor. During the absence of the
mayor, the acting chairperson shall discharge the duties and exercise the powers and
authority of the mayor. The acting chairperson shall be elected by the commission at the first
meeting of the commission in January of each year. The presiding officer shall preserve strict
order and decorum at all meetings of the commission and confine members in debates to the
question under consideration. The presiding officer may assign each commissioner to a seat
at the commission table as the presiding officer deems advisable. Upon passing the gavel,
the presiding officer may move or second any item of business then before the commission.
The presiding officer shall state, or cause to be stated, every motion coming before the
commission, announce the decision of the commission on all subjects, and decide all
questions of order, subject, however, to an appeal to the commission, in which event a
majority vote of the commission shall govern and conclusively determine such question of
order. The presiding officer shall vote on all questions with the presiding officer's name being
called last. The mayor shall sign all ordinances and resolutions adopted by the commission.
In the event of the absence of the mayor, the acting chairman shall sign ordinances or
resolutions as then adopted.
Sec. 2.02.030. City clerk.
The city clerk shall, pursuant to section 2.02.130, record all meetings of the commission
and shall create minutes of the proceedings of the commission and shall maintain all files and
records, including the record of all ordinances and resolutions, and perform such other duties as
may be required by ordinance or resolution or order of the commission, and the city clerk shall
be the custodian of the corporate seal of the city.
Sec. 2.02.040. Parliamentary authority.
Unless otherwise specifically provided herein or provided by statute, all meetings and
hearings of the commission shall be conducted in accordance with this article. In all cases not
covered by this article, the controlling parliamentary authority shall be the latest edition of
Robert's Rules of Order, Newly Revised.
Sec. 2.02.050. Meeting agendas.
A.
All reports, communications, ordinances, resolutions, contract documents or other
matters to be submitted to the commission shall be submitted to the city clerk no
later than 12:01 p.m. on the Monday immediately preceding the next scheduled
commiss ion meeting; provided, however, the city manager may approve late
submittals deemed to be in the city's best interest, but only if the items are
provided to the commission and made available to the public at least 48 hours
prior to the scheduled meeting time, excepting items of an emergency nature. The
city manager shall arrange a list of such matters according to the order of
business specified herein, and furnish each member of the commission, the city
manager, city attorney and the public through the city's website with a copy of the
agenda and all supporting information no later than 96 hours immediately
preceding the commission meeting for which that item has been scheduled.
Copies of the agenda shall be available from the city clerk and one copy shall be
posted at the designated posting board in the city hall for public viewing and made
available on the city's website. Pursuant to MCA 7-1 -4135, the city commission
designates as its official posting place the posting board in the lobby of city hall
located at 106 First Street East, Polson, Montana.
2
B.
The city manager shall prepare the commission regular meeting agenda and shall
consult with the mayor in preparing the agenda. The mayor or any three
commissioners may add to or remove an item from the agenda. The agenda shall
be in substantially the following form:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Call to Order
Pledge of Allegiance
Changes to the order of agenda (if required)
General Public Comment
Consent items including approval of minutes (consent items are those which
staff considers no discussion is necessary, including resolutions and final
subdivision plats. However, at the beginning of each meeting, any
commissioner may request items be removed from the consent agenda for the
purpose of discussion.
Manager's Report and staff reports (if required).
Special presentations (if required)
Action Items (Public hearings will allow for additional formal public comment
as directed by the presiding officer)
Adjournment
The order of the above may be adjusted by the presiding officer.
When holding a public meeting, the presiding officer shall call an agenda item to the floor in the
following manner:
A. request an affirmative motion and second be made in order for the item to be
discussed;
B. call for preliminary commission discussion;
C. close such discussion;
D. call for public comment;
E. close the public comment;
F. call for final commission discussion; and
G. call for a vote upon the motion.
It shall be within the presiding officer's discretion to vary from the above.
member(s) may call upon the presiding officer to vary the process as needed.
A commission
Sec. 2.02.060. Call to order.
The mayor, or in the mayor's absence, the acting chairman, shall take the chair precisely
at the hour appointed for the meeting and shall immediately call the commission to order. Upon
the arrival of the mayor, the acting chairman shall relinquish the chair upon the conclusion of the
agenda item immediately pending before the commission. The city clerk shall enter the names
of those commissioners present in the minutes.
3
Sec. 2.02.070. Meetings.
A.
Generallregular meetings.
1.
2.
3.
4.
B.
The city commission shall hold a regular meeting on the first and third
Mondays of every month. The commission shall meet in regular session
from 6:00 p.m. to no later than 10:00 p.m. in the City Commission
Chambers, City Hall, 106 First Street East, or in an alternative location as
duly noticed to the public. However, when the day affixed for any regular
meeting of the commission falls upon a day designated by law as a legal
or national holiday, such meeting may be scheduled at the same hour on
the next succeeding Wednesday not a holiday or the meeting may be
canceled by the commission.
The meeting may be extended beyond the time specified in subsection
A.1 of this section by the mayor or a majority vote of the members of the
commission should additional matters remain on the commission agenda.
Any meeting of the commission may be adjourned to a later date and
time, provided that no adjournment shall be for a longer period than until
the next regular or specially scheduled meeting.
The rnayor may cancel a regular meeting if no business is scheduled for
that meeting.
Public hearings.
1.
2.
Public hearings are meetings of the commission required to be held as a
public hearing pursuant to law. The provisions of subsection A of this
section apply to public hearings.
Unless prohibited by law, a public hearing may be rescheduled or
adjourned to a later date and time.
C.
Executive sessions. Executive sessions are meetings of the commission with
the purpose to discuss litigation strategy, a matter of individual privacy, or other
matters wherein a meeting may be closed pursuant to law and will be scheduled
as needed. Although each executive session will commence as an open public
meeting, executive sessions may be closed to the public pursuant to authority
and limitations in MCA 2-3-201 et seq. An executive session may be called at
any time during any meeting if authorized by law and as defined further
hereafter.
D.
Work or policy sessions. Work or policy sessions are meetings of the
commission to review forthcoming issues of import to the city and programs of
the city, receive progress reports on current programs or projects, view sites or
community projects of interest, or receive other similar information from the city
manager and staff. All discussions and conclusions thereon shall be informal
and no final action may be taken, but the commission may give direction to staff
regarding items to be scheduled for a future action. Work or policy sessions
provide an informal setting for discussion of topics for which no formal action is
immediately required . Although it is not legally required, the commission may in
its discretion, allow public comment during the work or policy session and such
sessions mayor may not be tape recorded in the discretion of the presiding
4
officer. The commission work or policy sessions may be scheduled as needed
and may be held during a regular meeting. The commission is not bound by
Robert's Rules of Order during work or policy sessions.
E.
Optional post mortem reviews. Post mortem review is a review by the
commission of a previous decision but is not a reconsideration of a previous
item. Following action on any matter, the commission may request a post
mortem review to be scheduled at a subsequent meeting to determine if
revisions to code provisions or other procedural changes are needed to address
concerns raised during consideration of the particular agenda item. The
commission is not bound by Robert's Rules of Order during optional post
mortem reviews.
F.
Special meetings. The mayor, any two members of the commission, or the city
manager may call special meetings of the commission, upon at least 48 hours'
notice to each member of the commission and give notice to the public by, at a
minimum, posting an agenda on the city's website and at the City's posting site.
G.
Emergency meetings. In the event of an emergency situation, to be included but
not limited to storm, fire, explosion, community disaster, insurrection, act of God,
or other potential destruction or impairment of city property or business that
affects the health and safety of the residents, employees or the functions of the
city, a meeting may be convened by a majority of the commission directing the city
manager to schedule a meeting without adhering to 48-hour time limit. The city
clerk shall use reasonable efforts to inform the public of the emergency meeting.
H.
Commission Committee meetings. All meetings of commission committees shall
be held upon at least 48 hours' notice to each member of the committee and
notice shall be given to the public by posting notice of the meeting and the
committee's agenda as stated above for special meetings.
Sec. 2.02.080. Order of presentation/public participation.
A.
Subject to the protocol established by Sec. 2.02.050(8), the order of
presentation of public meeting agenda items presented to the commission
shall be as follows:
1.
2.
3.
4.
5.
6.
7.
The city manager shall present an agenda item to the commission.
The city staff may present a background report on the matter for
discussion. Upon conclusion of a staff report, commissioners may ask
questions of staff for the purposes of understanding and clarification.
If applicable, comments from the applicant, or his agent, shall be heard by
the commission. The applicant's presentation/testimony is limited, subject
to the discretion of the presiding officer, to ten minutes.
After being recognized by the presiding officer, a commissioner may
direct questions to the staff or applicant.
After being recognized by the presiding officer, a commissioner may
direct questions to any person so testifying for purposes of clarification.
Staff shall be given the opportunity to further comment on the issue.
The city clerk shall enter into the record all correspondence that has
been received but was not yet provided to the commission.
5
8.
B.
The commission may continue the discussion to a date certain, close
discussion and vote on the matter, or close the discussion and continue
the vote to a date certain.
The order of presentation of public hearing agenda items presented to the
commission shall be as follows:
1.
2.
3.
The city manager shall present an agenda item to the commission.
The presiding officer will open the public hearing by pronouncement.
The city staff may present a background report on the matter for
discussion. Upon conclusion of a staff report, commissioners may ask
questions of staff for the purposes of understanding and clarification.
4. If applicable, comments from the applicant, or his agent, shall be heard
by the commission. The applicant's presentation/testimony is limited,
subject to the discretion of the presiding officer, to ten minutes.
5. After being recognized by the presiding officer, a commissioner may
direct questions to the staff or applicant.
6. Members of the audience or their agents shall be invited to present
testimony or evidence. To be recognized, each person desiring to give
testimony or evidence shall step to the podium and, after being
recognized, give their name and address for the record. The audience
presentation/testimony is limited to three minutes per speaker. The
presiding officer may lengthen or shorten the time allotted for public
testimony.
7. After being recognized by the presiding officer, a commissioner may
direct questions to any person so testifying for purposes of clarification.
8. Following public testimony, staff shall be given the opportunity to
comment on any testimony or other evidence.
9. Following staff comment, the applicant will be given the opportunity to
rebut or comment on any testimony or other evidence. The applicant's
comments and rebuttal are limited, subject to the discretion of the
presiding officer, to five minutes.
10. Following applicant rebuttal and any further questions, the presiding
officer will close the hearing and bring the agenda item to the dais for
discussion, motion and vote.
11. The city clerk shall enter into the record all correspondence that has
been received but was not yet provided to the commission.
12. The commission may continue the discussion to a date certain, close
discussion and vote on the matter, or close the discussion and continue
the vote to a date certain.
c.
All testimony and evidence shall be directed to the presiding officer. No
person, other than a commissioner and the person recognized as having the
floor shall be permitted to enter into the discussion. No questions shall be
asked of a commissioner except through the presiding officer.
D.
The commission may ask staff for its recommendation.
E.
If a public hearing, in the event the applicant does not appear at the scheduled
time and place, unless the applicant has waived the applicant's appearance in
writing, and which waiver has been accepted by the commission, or unless the
6
matter is submitted as a consent item, the matter shall be continued to the next
available regular meeting, public hearing date, or other date certain.
F.
Commissioners are urged to state the reasons for their decisions, particularly on
land use issues. The record must reflect findings regarding legal criteria for all
quasi-judicial decisions.
G.
Witnesses may be required to testify under oath.
H.
The commission shall not be bound by the strict rules of evidence and may
exclude irrelevant, immaterial, incompetent or unduly repetitious testimony or
evidence.
I.
The presiding officer shall rule on all questions relating to the admissibility of
evidence with advice from the city attorney, which ruling may be overruled by a
majority vote of the commission.
J.
A public hearing which has been formally closed for all public input may not be
reopened and no additional evidence or testimony from the public shall be
received or considered except as provided herein. If additional information is
required from the public before a decision can be made, the commission, upon
motion duly made, seconded and passed, may call for an additional public
hearing which hearing shall be noticed as required by law, specifying date, time
place and subject matter of hearing. This subsection does not preclude the
commission, after the public hearing, from asking questions of staff, receiving
additional evidence from staff or, after a hearing held on a preliminary plat,
pursuant to MCA 76-3-101 et seq., from consulting the subdivider about
conditions or other mitigation required of the subdivider. Upon decision by the
presiding officer or upon a duly adopted motion of the commission to reopen the
public hearing prior to close of the agenda item in which the hearing was held,
the requirement to provide public notice does not apply; the public hearing may
be reopened and the additional input provided prior to a final decision on the
item.
Sec. 2.02.090. Quorum and voting
A quorum shall consist of four commissioners. If a quorum is not present, those in
attendance shall be named and shall adjourn to a later time. The city clerk or city manager shall
reduce motions to writing and, upon request; the city clerk shall read the motion prior to the
vote. The majority vote of a quorum shall be necessary to adopt or reject any motion, resolution
or ordinance, or pass or fail any measure unless a greater number may be required by law.
Upon every vote, the ayes and nays shall be called and recorded. A commissioner has an
obligation to vote unless there is a conflict of interest. In the event of a tie vote a commissioner
is required to vote after disclosing the conflict of interest pursuant to section 2.02.1 OO.E.
Sec. 2.02.100. Rules of debate; reconsideration; conflict of interest.
A.
Every commissioner deSiring to speak shall address the presiding officer, and,
upon recognition by the presiding officer, shall confine discussion to the question
under debate, avoiding all personalities and indecorous language.
7
B.
A commissioner, once recognized, shall not be interrupted when speaking
unless the commissioner is to be called to order, or as herein otherwise
provided. If a commissioner, while speaking, is called to order, the commissioner
shall cease speaking until the question of order is determined, and, if in order,
the commissioner shall be permitted to proceed.
C.
Order of rotation in matters of debate or discussion shall be at the discretion of
the presiding officer.
D.
Reconsideration of previous commission action. A motion to reconsider any
action taken by the commission must be made on the day such action was
taken. It must be made either immediately during the same session, or at a
recessed and reconvened session thereof. Such motion shall be made by a
commissioner of the prevailing side, but may be seconded by any
commissioner, and may be made at any time and have precedence over all
other motions or while a commissioner has the floor. It shall be debatable.
Nothing herein shall be construed to prevent any commissioner from making or
remaking the same or any other motion at a subsequent meeting of the
commission, but the matter must be duly scheduled as an agenda item.
E.
Conflict of interest. A commissioner may rely upon the advice of the city attomey
as to whether the commissioner has a conflict of interest pursuant to law. If the
commissioner is advised there is a conflict of interest, the commissioner shall
recuse himself or herself, step off the dais, and refrain from discussion and vote
except when the commissioner's participation is necessary to obtain a quorum or
otherwise enable the commission to act. In such a case, the commissioner shall
disclose the interest creating the appearance of impropriety and comply with the
disclosure requirements of MCA 2-2-101 et seq., prior to performing the official
act.
F.
After a motion, duly made and seconded, by the commission , no person shall
address the commission without first securing the permission of the presiding
officer.
Sec. 2.02.110. Open meetings and email.
A.
Except for properly called executive sessions as permitted by state law, all
meetings of the city commission shall be open to the public and media, freely
subject to recording by radio, video, television and photography at any time,
provided that such arrangements do not interfere with safety and the orderly
conduct of the meetings.
B.
A majority of the commission shall not conduct synchronized email discussions
involving a matter over which the commission has supervision, control,
jurisdiction, or advisory power. Synchronized email discussions are email
exchanges among three or more commissioners within minutes of each other
that create the quality of simultaneity similar to instant messaging or chat room
discussions. Such discussions are characterized as an active exchange of
information rather than the passive receipt of information. An example of
synchronized email discussion would be three commissioners Sitting at their
computers and instantly exchanging emails conceming city business, whereas a
8
passive receipt of information is where a comm issioner receives an email and
responds in the normal course of time similar to responding by letter received in
the mail. The commission shall not view emails or other electronic
communication mechanisms conceming any matter on the agenda during a city
comm ission meeting unless the submission is part of a specifically approved
and adopted electronic public testimony program. Electronic communication
mechanisms include text messaging or any other emerging technology that
violates the spirit of open meeting laws. This does not preclude viewing emails
or electronic communication mechanisms that were received prior to the
commission meeting. Emails received by commissioners concern ing an agenda
item shall be forwarded to the city clerk and retained in accordance with the
city's retention policy.
Sec. 2.02.120. Decorum.
A.
While the commission is in a session, the commissioners must preserve order
and decorum, and a commissioner shall neither, by conversation or otherwise,
delay or interrupt the proceedings or the peace of the commission nor disturb any
member while speaking or refuse to obey the orders of the commission or its
presiding officer.
B.
Any person making personal, impertinent or slanderous remarks or who shall
become boisterous while addressing the commission may be barred from further
audience with the commission by the presiding officer, unless permission to
contin ue be granted by a majority vote of the commission.
c.
The commission shall not debate, in a heated or argumentative manner, with a
member of the public or another member of the commission or staff while
participating in the presentation at a meeting.
D.
Speakers shall only address the agenda item before the commission. Any
person speaking on an agenda item not before the commission may be called
out of order.
Sec. 2.02.130. Recording of meetings and minutes.
A.
Minutes of all meetings shall be recorded. All meetings of the commission shall
be electronically recorded and the recording shall constitute the official record of
the commission meeting. The city clerk shall prepare a summary of all meetings
from the recording to be known as the "action minutes" which shall be
maintained by the clerk and approved by the commission. Prior to adjournment,
the presiding officer, or upon motion and approval by the commission instruct
the clerk to prepare complete minutes of any agenda item(s). It shall not be
necessary to formally read the minutes prior to approval. Such minutes may be
revised by the city clerk to correct spelling, numbering and other technical
defects. The audio or video recording may not be amended.
B.
Executive session minutes. The city manager shall prepare minutes for all
executive meetings. The commission shall approve the minutes of an executive
session in open session thereafter; provided, however, that any discussion
concerning the contents of the minutes, prior to approval, shall be conducted in
9
executive session. The city clerk will distribute the draft executive session
minutes to the commission in a manner that ensures and retains confidentiality.
All copies of the minutes shall be collected by the city manager to ensure
confidentiality.
Sec. 2.02.140. Ordinances and resolutions; requirements.
A.
Each proposed ordinance or resolution shall be introduced in writing and shall
not contain more than one comprehensive subject, which shall be clearly stated
in its title, except ordinances for the codification and revision of ordinances and
general appropriation ordinances which may contain the various subjects and
accounts for which monies are to be appropriated. An ordinance must be
adopted at two meetings of the commission not less than 12 days apart. Every
ordinance or resolution passed by the commission shall be filed immediately with
the city clerk. The enacting clause of all ordinances passed by the city
commission shall be: "BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY POLSON."
B.
All ordinances shall be in effect from, and after, 30 days from the date of their
passage by the commission, except as otherwise provided by law. All resolutions
are immediately effective unless a delayed effective date is specified in the
resolution.
c.
The commission may, by an affirmative vote of five-sevenths of its members,
pass emergency measures to take effect at the time indicated therein. An
emergency measure is an ordinance or resolution for the immediate
preservation of the public peace, property, health, or safety, or providing for the
usual daily operation of a municipal department, in which the emergency is set
forth and defined in a preamble thereto.
D.
Every ordinance or resolution passed by the commission shall be signed by
the mayor and filed by the city clerk.
E.
After a resolution is adopted, an ordinance is provisionally adopted, or an
ordinance is finally adopted, the city clerk shall make a copy available to the
public through the city's website.
Sec. 2.02.150. Salaries for mayor and commissioners.
The salary of each commissioner shall be established by ordinance.
Sec. 2.02.160. Standing boards, commissions, agencies and committees.
A.
In addition to boards, agencies, committees, and commissions established by
law, the commission may create other standing or ad hoc boards, commissions,
agencies, or committees as determined necessary for the conduct of the city's
business.
B.
All boards, commissions and agencies of the city will be established by the
commission and members thereof, appOinted following a public solicitation.
Between public solicitations for members, appOintments may be made to fill
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unexpected vacancies or vacancies not filled through the last round of
advertisements from those applications on file as of the date of appointment.
Subcommittees of existing boards, comm issions or committees may be
appointed by the city comm ission without the necessity of public solicitation.
Members shall be appointed by a majority of the commission for all
appointments made by the city commission. In the case of statutorily authorized
mayoral appointments, the mayor shall seek the concurrence of at least two
other commissioners.
C.
The authority to vote despite a conflict included in section 2.02.100.E shall not
apply to any appointed board, commission, agency, or committee.
D.
All quasi-judicial boards shall have governing rules of procedure to be approved
by the commission, and said rules shall be in substantial conformance with law
and this article.
Secs. 2.02.170-2.02.199. Reserved
ARTICLE 3. OFFICERS AND EMPLOYEES
DIVISION
DIVISION
DIVISION
DIVISION
1.
2_
3.
4.
GENERALLY
CITY MANAGER
CITY CLERK
CITY ATTORNEY
DIVISION 1. GENERALLY
Secs. 2.03.100-2.03.199. Reserved.
Secs. 2.03.100-2.03.199. Reserved.
DIVISION 2. CITY MANAGER
Sec. 2.03.200. Appointment: powers and duties.
Sec. 2.03.210. Compensation: oath of office.
Sec. 2.03.220. Assistant city manager.
Secs. 2.03.230-2.03.299. Reserved.
Sec. 2.03.200. Appointment; powers and duties.
The city adheres to the commissioner-manager form of government, combining the
political leadership of the mayor and commission with the professional management capabilities
of the city manager. The city manager, oversees the city's day-to-day operations as chief
executive officer of its departments and its employees.
The commission shall appoint a city manager by written contract, who shall be the
administrative head of the city government and be responsible for the efficient administration of
all its departments. The city manager shall hold office at the will of the commission for a period
of no greater than two years unless specifically extended or renewed by a majority vote of the
city commission.
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Generally, the manager prepares and executes the annual budget; implements the
council's policy decisions; guides the delivery of services to the community; provides vision and
leadership to the organization; oversees enforcement of all city ordinances, resolutions,
contracts, rules, and regulations and hires, recruits, and supervises municipal employees. In
addition the manager shall perform the following:
A.
Duties. The manager shall:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Enforce laws, the city charter, and resolutions;
Perform the duties required by the city charter, ordinance, or resolution;
Administer the affairs of the city government;
Direct, supervise, and administer all departrnents, agencies, and offices of
the city except as otherwise provided by law, the city charter or ordinance;
Carry out policies established by the comrnission;
Prepare the commission agenda;
Recommend measures to the commission;
Report to the commission on the affairs and financial condition of the city
government;
Execute bonds, notes, contracts, and written obligations of the commission,
subject to the approval of the commission;
Report to the commission as the commission may require;
Attend commission meetings and may take part in the discussion, but may
not vote;
Prepare and present the budget to the commission for its approval and
execute the budget adopted by the commission;
Appoint, suspend, and remove all employees of the city except as otherwise
provided by law or ordinance; and
Appoint members of temporary advisory committees established by the
manager.
B.
Direct Supervision. The City Manager is responsible, through his office, to
directly supervise the management personnel of the city and manage finance,
human resources, and facilities.
C.
Administrative Duties. Employees appointed by the city manager and their
subordinates shall be administratively responsible to the city manager. Neither
the commission nor any of its members may dictate the appointment or removal
of any employee whom the manager or any subordinates are empowered to
appoint. Except for the purpose of inquiry or investigation under the city charter,
the commission or its members shall deal with the city employees who are
subject to the direction and supervision of the manager solely through the
manager, and neither the commission nor its members may give orders to any
such employees, either publicly or privately. The city manager is authorized to
promulgate administrative orders within the areas of powers and duties conferred
by the Charter and this Code.
Sec. 2.03.210. Compensation; oath of office.
The city manager shall receive such salary as may be fixed by the commission.
Before entering upon the duties of office, the city manager shall take and subscribe to the
oath of office, and such oath shall be filed with the clerk thereof.
12
Sec. 2.03.220. Assistant city manager.
In the absence of the city manager, the city manager shall appoint an assistant city
manager who shall serve as acting city manager. The assistant city manager shall perform
such other duties by direction of the city manager or as required by law.
Secs. 2.03.230-2.03.299. Reserved.
DIVISION 3. CITY CLERK
Sec. 2.03.300. Appointment: powers and duties.
Sec. 2.03.310. Oath.
Secs. 2.03.330-2.03.399. Reserved.
Sec. 2.03.300. Appointment; powers and duties.
A.
The city clerk shall be appointed by the city manager and shall serve until
removed by the city manager, or until a successor is appointed and qualified.
B.
Powers and duties of the city clerk shall include:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
C.
Attend all meetings of the commission and record and sign the
proceedings thereof.
Keep records of the commission. Maintain and preserve the minutes
and records of the proceedings of the commission in accordance with
state statutes, ordinances and resolutions.
Enter into a book all ordinances and resolutions passed and adopted
by the commission and be the legal custodian of the same.
Maintain all contracts passed, adopted or entered into by the city.
Countersign and cause to be posted or published, as provided by state
statute, all ordinances or resolutions adopted by the commission.
Publish all legal notices as required by state statute or ordinance.
Take and administer oaths.
Make and certify copies of all records, books and papers in the
possession of the office.
Make and keep a complete index of the minutes, ordinances and
resolutions on file in the office.
Post meeting notices. Cause notices of special meetings of the city
commission to be posted in accordance with state statutes, ordinances
or resolutions.
Maintain the city seal. Have custody of the seal of the city and affix it to
such documents as may be required and authorized pursuant to law.
Records manager. Serve as the city's records manager, ensuring that
all records of the city are retained and maintained in accordance with
state statutes and adopted records retention schedules.
Perform such other duties as may be required by ordinance or
resolution or by order of the city manager.
The city clerk shall receive such salary as may be fixed by the city manager.
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Sec. 2.03.310. Oath.
Before entering upon the duties of the office, the city clerk shall take and subscribe to
the oath of office.
Secs. 2.03.330-2.03.450. Reserved.
DIVISION 4. CITY ATTORNEY
Sec. 2.03.400. AppOintment: powers and duties.
Secs. 2.03.410-2.03.499. Reserved.
Sec. 2.03.400. AppOintment: powers and duties.
There shall be a chief legal officer of the city, who shall be called the city attorney. The
city attorney shall be appointed by the city manager with the consent of the commission . The
city attorney shall serve as legal advisor to the city commission, the city manager, and all city
departments, offices and agencies. The city attorney shall be appointed by written contract that
specifies the duties and responsibilities, conditions of employment and compensation. Such
contract shall not exceed two years in duration unless extended or renewed by the commission.
The city attorney shall be supervised by the city manager and shall have the status of a
department head, except that he or she may not be removed or suspended by the city manager
without the consent of the commission.
Secs. 2.03.410-2.03.499. Reserved.
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