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Alpha Phi Omega
Section 94/96 Conclave
‘APO Runs On Service’
November 14th – 16th, 2014
Hosted by the Zeta Upsilon Chapter
Greetings Brothers!
The Zeta Upsilon Chapter is wicked excited to host the Section 94 & 96 Fall 2014 Conclave here at BU! What better way to showcase our love of service and Boston’s love of Dunkin with our theme, “APO Runs On Service!” It will be a great weekend of leadership, friendship & service! You will be able to do service in the city we love, connect with your fellow brothers, and explore all of Boston’s wonders while recharging with New England’s beloved coffee franchise. Early bird registration for conclave will be $35, which includes the conference and banquet fees. If registration is not paid by the early bird registration deadline of October 10th, it will be $45. After October 24th, registrations will be accepted but we cannot guarantee a conference souvenir, admission to the banquet, or t­shirt. Breakfast and lunch will be on your own on Saturday. Feel free to visit our Student Union, which is home to Starbucks, Panda Express, Loose Leaf Salads, and Rhett’s Burger Shop, along with many other options that Boston has to offer. This registration packet includes all the information that you will need to register for the conference, directions to the Boston University campus, and information on sleeping arrangements and hotels. All up to date information will also be posted on our dedicated conclave website, http://buconclave.wix.com/conclave2014! Feel free to send any questions that you have to [email protected]. Get ready for a ride of a lifetime and make sure to wear your walking shoes! Submit your registration by October 10th to take advantage of the early bird registration cost. We can’t wait to share our love for service and our city with you!
Yours in Leadership, Friendship, and Service, The Zeta Upsilon Chapter Schedule of Events Friday November 14, 2014 ● REGISTRATION ○ In­person registration will be open from 7­11pm on Friday night in the College of Arts and Science room 221, and before the opening ceremony on Saturday morning from 6:30­8am. There will be registration tables located in the College of Arts and Science, where all the workshops and fellowships will be located. ● FELLOWSHIPS ○ Arriving to Town before Registration starts and looking for something to do? Brother Carla Moran, National Finance & Chapter Operations Program Director, has offered to give tours of the Massachusetts State House and Chambers. The tour would start at 4pm in the lobby of the State House. If you’re interested, please secure your spot and print your ticket by clicking this link. You will receive a confirmation email the week of conclave to confirm a meeting time and additional information. https://www.eventbrite.com/e/massachusetts­state­house­chamber­tour­tickets­1303911735
1 ○ Join us on Friday night for a fun variety of fellowships! You can choose to participate in anything from a movie marathon, to dinner in the historical North End, to a possible surprise performance by BU groups! Explore Boston with seasoned veterans or just chill by the registration and play some Clue! Saturday November 15, 2014 ● REGISTRATION/CHECK­IN ○ In­person registration/check­in will be open before and after the Opening Ceremony from 6:30­8:00 am in the College of Arts and Science Room 221. ● WORKSHOPS ○ We have a wide variety of workshops for everyone! Try something new, learn about a new topic or share your knowledge with others. In the afternoon you will have the opportunity to partake in officer roundtables. ○ APO LEADS COURSES ■ We are offering three APO LEADS courses. See the APO LEADS page in this packet for details. ● SERVICE ○ Thanksgiving Food Drive ­ This drive will support the National Honor Society at St. Joseph’s Preparatory High School as well as Common Care, a Boston­based organization that provides a food pantry and community meals to those in need in the Boston area.The donations collected will be split 50/50 between the two organizations. Please bring non­perishable Thanksgiving­related food items such as canned vegetables, cranberry jelly, boxed stuffing, dessert mixes, juice, etc with you. ○ Letters 4 Hope ­ is an organization that facilitates the giving of cards and messages to children and adults who are sick or in need. Stop by this service to write a message of hope or make a decorative card that will be sure to brighten someone's day! ○ Boston Bruins Foundation 50/50 Raffle ­ You will be selling 50/50 Raffle tickets at the Bruins game to raise money for the Boston Bruins Foundation. Volunteers are expected to bring their "A" game to sell as many tickets as possible, since it's all about raising money for charity! After the second intermission, you will be allowed to stay and watch the end of the game! The game starts at 1:00pm. You will need to leave campus by 11:00am to travel by T to the TD Garden. Expect to return to campus around 5:00pm. Unfortunately, if you are a voting delegate, participating in APO LEADS, planning on participating in the officer roundtables, or attending the business meetings, you will be unable to participate in this service project. There is a limit of 2 brothers per chapter for this service. ● BANQUET LOCATION & ATTIRE ○ Banquet will be held off campus at St. Joseph’s Preparatory High School. Keeping with the Boston location and the fact that historical Plymouth, home to the first Thanksgiving is a short drive away, the banquet committee has secured a full Thanksgiving meal with all the fixings for our dinner. A vegetarian option will be offered upon request. Banquet attire is semi­formal. There is parking available on­site for the banquet portion of the evening. This is an alcohol and smoke­free location as it is still an active school, so we need to be respectful of their expectations of us as well. St. Joseph's is accessible by the 57 bus or GPS by using the address below. St. Joseph's Preparatory High School 617 Cambridge Street Boston, MA 02134 Sunday November 16, 2014 ● NATIONALS VOTING DELEGATES ○ On Sunday there will be a Nationals Voting Delegates meeting from 9am ­ noon in the College of Arts and Sciences room 522. ● FELLOWSHIP ○ Hanging around on Sunday? Why not lace up your sneakers and step back in time by walking the Freedom Trail with some brothers or go check out Quincy Market and Faneuil Hall for some shopping. Boston Harbor has tours of the USS Constitution, New England Aquarium, and the ever famous Duck Tours! We are offering three APO LEADS courses at Conclave! ** Note that Launch is a prerequisite for all courses. The courses will take place at the same time so please do not register for both. These courses are first come, first serve. Once the course is full, we will not be able to accommodate any additional attendees. Additionally, the courses may be cancelled if minimum enrollment is not reached. Launch: 9am ­ noon Launch focuses on explaining exactly what it is that makes chapters' leadership effective and covers the differences between the traditional notion of leadership and the evolving concept of servant leadership. Objectives: • Increase the participants' knowledge of leadership skills and principles. • Understand and utilize the principles of Servant Leadership and understand how it applies to APO. • Provide active strategies that participants can use in their chapter. • Increase participants' awareness of leadership opportunities in APO. Achieve: 9am ­ noon Achieve is a course that centers on the advantages of generating a team­like atmosphere by teaching participants a set of skills that set them up to be able to lead their chapters to universal success. Objectives: • To provide participants with team approaches and the opportunity to practice these skills. • To view a chapter as a team and framework for more effective chapter operations. • To understand the stages of a team development and team process. Launch Content Training: 9am ­ 1pm (for staff/alumni that have taken the webinar and have registered in advance to take this course) Registration Checklist ***All Conclave attendees will have to individually register online.*** All registration will be conducted online through a form on our website. If you cannot register online, please email [email protected] with the header “Attention: Conclave Registration” and we’ll send you a paper registration form. Your chapter is financially responsible for the registration costs. Once registration is paid, we cannot offer refunds, as the catering for banquet must be paid for in advance. Any registrations received after the early bird registration deadline of October 10th (allow for mailing time) will be $45 instead of $35. If your registration comes after this date, we will assess at $10 late fee to all registrants of your chapter. Anything recieved after October 24th will not guarantee that you will receive a seat in an APO LEADS course, souvenir glassware, etc. 1. Have each member attending complete the online form with their own information. You will be asked to indicate the following information: ○ School/Chapter/membership status? ○ What days are you attending? ○ Do you want to take an APO LEADS course? If so, Launch or Achieve? ■ Please note these courses are first come, first served ○ Do you want on­campus housing? If so, which night(s)? ○ Do you want to purchase a conclave t­shirt for an additional cost of $7? If so, what size? Sizes available are S, M, L, XL, and XXL ○ Do you have any dietary restrictions? ○ Do you want to take a tour of the Boston State House on Friday afternoon? ○ Do you want to volunteer at the Boston Bruins game service project? ■ Please note that there is a maximum of 20 people, and you cannot participate if you are a voting delegate for the business meeting, taking any of the APO LEADS courses, or wishing to participate in the officer roundtables. ○ Are you interested in a Sunday morning fellowship? 2. Fill out the form online at: 2014 Conclave Registration Form 3. Send in the payment for your registration and t­shirts. All payments must be received by October 24th… No Exceptions!
The cost for attending conclave will be $35 per person if you register and pay before October 10th. If you register after October 10th, the price will be $45 per person until October 24th. Late fees will be assessed if your monies have been recieved after the 10th so please allow for mailing time. Those whose money is received after October 24th will not be guaranteed admission to the banquet, glassware, or a t­shirt. If you would like a t­shirt, please add an additional $7 per shirt. Please submit this payment by check, made payable to Zeta Upsilon Chapter of Alpha Phi Omega. The address for sending checks is:
ATTN: Biren Patel
Box 0004 214 Bay State Road
Boston, MA 02215
4. REGISTER FOR YOUR SLEEPING ARRANGEMENT! We are going to offer FREE housing for those who are interested! Spend the weekend with a fellow BU brother. Brothers from the Zeta Upsilon chapter will be offering up their floors and couches for a convenient and free sleeping arrangement. You will be close to Boston and conveniently located near the rooms for workshops. If you choose to stay in a hotel, a list of area ones has been provided. There is no contract or conference fee secured for any rooms at the hotels listed. Please keep in mind that Boston is a very expensive city to visit, so we are making every attempt to keep costs as low as possible for all attendees. CONCLAVE TSHIRT DESIGN: HOTEL INFORMATION
**NO GROUP RATE HAS BEEN SECURED AT ANY OF THE FOLLOWING HOTELS**
Days Hotel ­ Boston/Cambridge
Day Hotel is located by the Charles River and is a 10­mile drive to Boston University campus. The hotel is accessible by bus. At time of calling, a room with two double beds was available for $135 per night and parking is free. Reservations can be made online or by calling the hotel directly at 1­800­225­3297.
http://www.daysinn.com/hotels/massachusetts/boston/days­hotel­boston­harvard­fenway/hotel­overview
Best Western University Hotel
Best Western University Hotel is located on Commonwealth Avenue close to Boston University campus and accessible by the B line. The hotel is 2 miles off campus. At time of calling, a room with two double beds was available for $152 per night and parking is free. Reservations can be made online or by calling the hotel directly at 800­242­8377.
www.bestwestern.com/universityhotelbostonbrighton Holiday Inn Express Hotel and Suites Cambridge
Hampton Inn is located near the Museum of Science, about 3 miles off campus. It is accessible by the green line. At time of calling, a room with two queen beds was available for $224 per night and parking is free. Reservations can be made online or by calling the hotel directly at 617­577­7600.
http://www.hiexpress.com/hotels/us/en/cambridge/boscb/hoteldetail
Holiday Inn ­ Boston/Brookline
The Holiday Inn is located in Coolidge Corner close to Boston University campus and is a short drive away or accessible by the C line. The hotel is 1 mile off campus. At time of calling, a room with two double beds was available for $217 per night and parking is $29 per day. Reservations can be made online or by calling the hotel directly at 617­277­1200. http://www.holidayinn.com/hotels/us/en/brookline/bklma/hoteldetail Boston Hotel Buckminster
Hotel Buckminster is located in Kenmore Square right by Boston University campus and is right next to Kenmore Station, which has access to B, C, and D lines. At time of calling, a room with two queen beds that can comfortably accommodate 4 people was available for $249 per night. A suite with a king bed and sofa bed that comfortably accommodates 6 people was available for $279 per night. Parking is $35 per day. Reservations can be made online or by calling the hotel directly at 800­727­2825.
http://www.bostonhotelbuckminster.com/
The Verb Hotel
The Verb Hotel is located in the Fenway area close to Boston University campus. The hotel is 1 mile off campus. At time of calling, a room with two queen beds was available for $199 per night and parking is $33 per night. Reservations can be made online or by calling the hotel directly at 855­695­6678.
http://www.theverbhotel.com/www.holidayinn.com/Brookline
Courtyard by Marriott Boston Brookline Courtyard by Marriott is located in Coolidge Corner close to Boston University campus and is a short drive away or accessible by the C line. The hotel is 1 mile off campus. At the time of calling, a room with two queen beds was available for $229 per night and parking is $24 per day. Reservations can be made online or by calling the hotel directly at 617­734­1393.
http://www.marriott.com/hotels/travel/bosbl­courtyard­boston­brookline/
Hampton Inn Boston Cambridge
Hampton Inn is located near the Museum of Science, about 3 miles off campus. It is accessible by the green line. At time of calling, a room with two queen beds was available for $229 per night and parking is free. Reservations can be made online or by calling the hotel directly at 617­494­5300.
http://hamptoninn3.hilton.com/en/hotels/massachusetts/hampton­inn­boston­cambridge­BOSCBHX/index.html HI­Boston (a member of Hostel International)
HI­Boston is located in Chinatown/Theater District Area and is about 10 minutes driving away from Boston University campus. There are multiple options to choose from and a group option if 10+ people are staying together. This location is accessible by the green line and close to Arlington Station. At time of calling, a two night stay for conclave weekend for one person in a dorm­room style room that houses 8 people with a shared bath/shower/toilet was available for $80 per night. Parking is at an off­site location. Reservations can be made online or by calling the hotel directly at (617) 536­9455.
http://www.hiusa.org/massachusetts/boston/boston/groups CAMPUS MAP Conference Location (Denoted by a Green Star on the map) 725 Commonwealth Ave (Comm Ave.)
Student Union (Denoted by a Blue Circle on the map)
775 Commonwealth Ave (Comm Ave.) DIRECTIONS TO REGISTRATION
By Subway: Your destination is the “Boston University East” stop on the “B” Branch of the Green Line. The College of Arts and Science is directly across from the station on the opposite side of Warren Towers. From the North: Take I­93 South to Boston. After the bridge, take the Storrow Drive/Cambridge exit. Follow Storrow Drive approximately 2 miles to the Kenmore Square exit. Follow local directions below.
From the South: Take I­91 N to Hartford, where you will get I­84 East. Follow this to I­90 East, the Massachusetts Turnpike. Follow the directions from the West below.
From the Southeast: Take I­95 or Route 3 North to I­93 North into Boston. Take exit 26 onto Storrow Drive and follow 2 miles to the Kenmore Square exit. Follow local directions below.
From the West: Take the Massachusetts Turnpike (I­90) East to Exit 18, Brighton/Cambridge. Follow the right side of the ramp towards Cambridge. At the bottom of the ramp there will be several traffic lights. Turn right at the hotel onto Storrow Drive. Exit Storrow Drive at the Kenmore Square exit. Follow local directions below.
Local Directions: From the Kenmore Square exit off Storrow Drive, follow ramp to traffic lights. Turn right onto Beacon Street. At this point, the road will fork. Follow the left side of fork into Kenmore Square and at the second traffic light, bear right for Commonwealth Avenue. The College of Arts and Science will be on your right, opposite the large building with three towers (Warren Towers) PARKING
● St. Joseph’s Preparatory High School (Available Saturday only) 617 Cambridge St. FREE. This is the location of banquet on Saturday night. There is no overnight parking in the lot and all cars need to be out by 11pm. BU brothers will be on site from 6:00am­8am directing you where exactly to park. The 57 bus stop is nearby and you can take that to BU for an extra charge (runs every 15 minutes or so) or you can walk to campus (about 15­20 mins) ● Agganis Arena: 925 Commonwealth Ave. Open from 7am – 11pm. Rate of $2 per hour with a $12 max. ● Babcock Street Garage: 278 Babcock Street. Open from 7am – 11pm. Rate of $2 per half an hour with a $12 max. Flat rate of $10 on Saturday ● Fuller Building: 808 Commonwealth Ave. Open all day with a rate of $24 a day. Lot attended from 7am – 9pm and must purchase lot ticket while it is attended. ● Metered Parking: There are lots of parking meters along Commonwealth Avenue and the surrounding side streets. The cost is $2.50 for every two hours.
FOOD LOCATIONS AROUND BU
Place
Address
Type of Food
Price
Panda Express
775 Commonwealth Ave
Chinese
Under $10
Rhett’s
775 Commonwealth Ave
Burgers, Bagels
Under $10
Loose Leafs
775 Commonwealth Ave
Salad
Under $10
Cranberry Farms
775 Commonwealth Ave
Homestyle
Under $10
Copper Kettles
775 Commonwealth Ave
Soup
Under $10
Takin’ it to the Street
775 Commonwealth Ave
Street Food
Under $10
Charles River Bread Co. 775 Commonwealth Ave
Sandwiches
Under $10
Grilled Cheese
Under $10
BU Cheeseology
775 Commonwealth Ave
** All places in 775 Commonwealth Ave Only Accept Cash. There is a Bank of America and Citizen Bank atm located in 775 Commonwealth Ave and more scattered along the street** If you head towards East Campus (Kenmore Square/Fenway) or towards West Campus along Commonwealth Ave, you will be able to find many other food options. Some including Panera Bread, Uno’s, Chipotle, Bertucci’s, McDonalds, Sunset Cantina, etc. There are also several different Dunkin Donuts and Starbucks locations scattered throughout the campus. Dunkin Donuts 1. Kenmore Square ­ 530 Commonwealth Ave 2. South Campus ­ 1008 Beacon St 3. Fenway ­ 4 Yawkey Way Starbucks 1. George Sherman Union ­ 775 Commonwealth Ave 2. Warren Towers ­ 700 Commonwealth Ave 3. Kenmore Square ­ 500 Commonwealth Ave 4. School of Management (SMG) ­ 595 Commonwealth Ave WE CAN’T WAIT TO SEE YOU IN BOSTON!!