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Student Presentation
2015 ACE Intake
Steph Magee
Recruitment Consultant, ACE
Outline
• What is ACE?
• ACE Principles
• Application process
– Overview
– Eligibility Criteria
– Required Documents
– Additional Documents
– Selection Criteria
– Tips
– Following the ACE match
• References
• ACE Match algorithm
• Information Sources
• ACE RMO Roadshow 2015
• Q&A
What is ACE?
Advanced Choice of Employment
• ACE is a single application tool that allows medical
school graduates throughout the country to submit 1
application which is then disseminated to up to 20 DHBs
within the country that you have indicated you would
most like to work with.
• ACE is tried and tested. The ACE system has been in
place for RMOs for the last 12 years and has now been
operating for nursing graduates since November 2012.
• ACE is the most effective way to gain a first year House
Officer (PGY1) position starting in November 2015.
ACE Principles
•
All DHBs have agreed to implement the ACE scheme and to work within the
ACE process to match graduates to their first year House Officer positions
•
All graduates seeking first year House Officer positions must apply through the
ACE scheme
•
Preference rankings from participating graduates and the DHBs are private and
confidential
•
Neither party in the recruitment process should make independent contracts
prior to the notification of the match results
•
Having been matched to a DHB, there is an expectation that the graduates will
accept a position with that DHB. Similarly, DHBs may not appoint House
Officers matched to some other DHB without the express consent of that DHB
and ACE
•
Any applicant who declines an offer made through the ACE process will be
excluded from that ACE intake, including the talent pool
ACE Application Process:
Overview
• Applicants have approximately 4 months to submit an
online application with all your documents and indicate your
DHB preferences
• Get started early! While 4 months may seem like a long
time your TI year will be busy and time will disappear
• The ACE team will review your application documents and
references to create a ranking score for each applicant
• Once we’ve scored your application, we send a list of all
your completed applications only to the DHBs you have
ranked. So all applicants are sent to the DHBs
simultaneously
ACE Application Process:
Overview cont.
• DHBs submit their ranked applications and final position
numbers via the ACE system
• ACE then performs the match which involves a
significant audit process both before and following the
match
• ACE advise DHBs of their matched applicants and DHBs
subsequently send out their PGY1 offers
ACE 2015 Timeline
• Applications Open: 9am 16 February 2015
• Registration cut-off: 5pm 29 May 2015
• Applications Close: 12pm 15 June 2015
• Notification of match outcome: 3rd August 2015
ACE Application Process:
Eligibility Criteria
To be eligible to apply through ACE for a first year House
Officer position applicants must meet one of the following
eligibility criteria:
1.Graduates from New Zealand medical schools and are citizens
or permanent residents of New Zealand/Australia.
2.Graduates from Australian medical schools and are citizens or
permanent residents of New Zealand/Australia.
3.Graduates from New Zealand medical schools and are not
permanent residents of New Zealand/Australia.
ACE Application Process:
Required Documents
• A certified copy of your citizenship/permanent residency
documents to your ACE application.
– Birth certificate or citizenship certificate AND New Zealand Drivers licence
OR
– New Zealand or Australian Passport
OR
– Photo page of your passport accompanied by the Visa page issued by Immigration New
Zealand
• University Transcript – certified if you are uploading it yourself.
• 3 References
• Current CV
• Cover Letter(s)
• Deans Commendations/Clinical Results for 4th and 5th Years
ACE Application Process:
DHB Preferences
• ACE highly recommend preferencing at
least 10 DHBs in order to increase your
likelihood in being matched
• Be prepared to move- there are more
applicants than positions
ACE Application Process:
References
• The policy set by the District Health Boards is that each applicant
is required to identify, discuss and agree with 3 of their
supervising clinicians from their 6th year TI experience, to act as
referees.
• We will allow a few exceptions to this if you are a Trainee intern
going on an overseas elective during the first ½ year:
– One of these 3 references may be from the second half of your 5th year.
OR
– One reference from your elective provided it is from a hospital that is included the
MCNZ list of comparable health system countries.
In addition you will still need 2 references from your supervising clinicians from
your 6th year.
If you have any difficulties (for example you were doing research
during your 5th year and will be on elective in the first ½ of the
6th year) you should contact the ACE centre to discuss your
options.
ACE Application Process:
How will I know when my application is complete?
Each time you log in you will be taken to your Checklist page. The
aim is to get your checklist to show complete! Once your application
is complete you will be eligible to be sent to the DHBs.
ACE Application Process:
ACE Scoring Criteria
• Current ACE scoring looks at:
– References
– Year 2 and 3 Grades
– Year 4/5 Grades
• Clinical Records
• Deans Commendations
– Prizes/Scholarships and Publications
– Additional Qualifications
Clinical Results
Deans Commendation
ACE Application Process:
TIPS!
• Don’t leave it to the last minute
• There are more applicants than jobs so if your application is
late there will be no exceptions
• It is your responsibility to make sure your application is
complete
• Log in to your application and make sure your transcript is
uploaded, make sure your referees have responded
• This is a job application so there are no extensions
• Be prepared to move
• Do your research
ACE Application Process:
Following the ACE Match
• ACE Talent Pool distributed to all 20 DHBs across New
Zealand
• Contact any DHB you are interested in working with
directly to indicate your interest in a first year House
Officer position
• Keep an eye on DHB careers websites
ACE RMO Algorithm:
Priorities
1. The applicant’s DHB preference takes highest priority.
This way, if a DHB prefers an applicant, the algorithm favours the applicant’s choice of DHB from
1st to 2nd to 3rd and so on down the applicants list of ranked DHBs.
2. The DHB ranking of applicants takes second priority.
This way, the DHB’s highest ranked applicants have the best chance of being matched to a
position with that DHB.
3. Each applicant can only be matched to 1 DHB/Position
ACE Algorithm:
Worked
Example
ACE Algorithm
Priority:
1) Match ranked applicants to their first
preference
Applicant Preferences
AUCKLAND Rankings (3 positions)
1
2
3
1 Orlando
Dunedin
Auckland
Counties
2 Johnny
Auckland
Counties
Dunedin
3 Keira
Auckland
Dunedin
Counties
4 Geoffrey
Auckland
Dunedin
5 Jack
Counties
Auckland
Dunedin
6 Zoe
Auckland
Counties
Dunedin
7 Jonathan
Dunedin
Counties
Auckland
8 Damian
Counties
Dunedin
Auckland
9 Lee
Auckland
Dunedin
Counties
ACE Algorithm:
Worked
ACE
Algorithm Priority: Example cont.
1) Match ranked applicants to their first
preference
DUNEDIN Rankings (2 positions)
Applicant Preferences
1
2
3
1 Zoe
Auckland
Counties
Dunedin
2 Lee
Auckland
Dunedin
Counties
3 Keira
Auckland
Dunedin
Counties
4 Jonathan
Dunedin
Counties
Auckland
5 Orlando
Dunedin
Auckland
Counties
6 Damian
Counties
Dunedin
Auckland
7 Johnny
Auckland
Counties
Dunedin
ACE Algorithm:
Worked
Example
cont.
ACE Algorithm Priority:
1) Match ranked applicants to their first preference
2) Match ranked applicants to their second preference
COUNTIES Rankings (2 positions)
1
Applicant Preferences
2
3
1 Zoe
Auckland
Counties
Dunedin
2 Keira
Auckland
Dunedin
Counties
3 Johnny
Auckland
Counties
Dunedin
4 Orlando
Dunedin
Auckland
Counties
5 Jack
Counties
Auckland
Dunedin
6 Lee
Auckland
Dunedin
Counties
ACE Algorithm
Worked Example cont.
Lee – unsuccessful
ACE Algorithm
Worked Example cont.
Damian – unsuccessful (Counties, Dunedin, Auckland)
The Numbers…
• In 2014 87.31% of matched applicants were
matched to their first preferred DHB
• In 2013 81.5% of matched applicants were
matched to their first preferred DHB
• In 2012 77.8% of matched applicants were
matched to their first preferred DHB
• Go and make yourself known at your preferred
hospitals.
Information Sources
•
Kiwi Health Jobs Website
(http://www.kiwihealthjobs.com/ace/graduate-doctors)
• Applicant Guide – this is your ACE Bible!
• Medical Council New Zealand Website - www.mcnz.org.nz
•
ACE RMO Facebook Page
• Contact the ACE Centre:
– 0800 223 236
– [email protected]
ACE ROADSHOW 2015
16th – 19th March 2015
Waikato ~ 16th March – 11.30am
Auckland ~ 16th March – 5pm
Wellington ~ 17th March – 5pm
Christchurch ~ 18th March – 5pm
Dunedin ~ 19th March – 5pm
Any Questions?