Fundraising
Agreement
novita.org.au
NM0005 Mar 2013
Welcome
Thank you for choosing to fundraise for Novita!
Community Partnerships – events or activities that are organised by a person
or group outside of Novita – contribute greatly to Novita’s ability to deliver
services to our 2,000 young clients.
Novita Children’s Services was established in 1939 as the Crippled Children’s
Association of SA, to care for children diagnosed with polio. From these
humble beginnings, Novita has grown to become one of South Australia’s
premier, not-for-prof it service providers to children living with disabilities and
special needs, and their families.
Novita currently provides essential therapy, equipment and family support
to more than 2,000 children - and through broader work with families and
communities, has a direct impact on more than 10,000 South Australians.
Novita is proud to help South Australian kids connect with their worlds – at
home, at school and right across the community. This cannot be achieved
without the support of the business sector, wider community and generous
individuals like our third-party fundraisers.
This Fundraising Pack will provide you with all the information you need
to register and run a fundraising event or activity supporting Novita. Your
continued support is greatly appreciated, and ensures that we can continue
to help give children with disabilities the best possible start to life.
Good luck with your fundraising, and on behalf of Novita’s young clients and
their families, thank you!
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Novita Children’s Services Fundraising Pack
Agreement to fundraise
Please fill out a form for each fundraising event you plan to hold.
Fundraising organiser contact details
Title: Mr/Mrs/Ms/Dr
First Name:
Family Name:
Name of Community/Company /Group (if applicable):
Position held by person coordinating the activity/event:
Address:
Suburb:
State:
Mobile: Email:
Postcode:
Proposed fundraising activity/event Please tick
Name of event:
Brief description of fundraising event:
Date or timeframe of event:
Venue:
Venue address:
Time:
How will people RSVP to event:
How will funds be raised from this event:
Total estimated income:
What % of proceeds will Novita receive?
Any other charity to receive part proceeds?
Yes! We understand the Terms and Conditions under which any fundraising activities/event benefiting Novita Children’s Services need
to operate. We will ensure that Novita Children’s Services representatives are informed of the development of any fundraising concepts
and approve any promotional material or media releases citing Novita Children’s Services as the beneficiary.
I have read the Novita Children’s Services Fundraising Terms and Conditions and offer to hold my fundraising activity/event in
accordance with these rules. I understand my obligations with regards to sending the proceeds raised to Novita Children’s Services
within 28 days of the conclusion of the activity/event.
I,
agree to conduct my activity/event
(fundraiser’s name)
(activity name)
in a manner which upholds Novita Children’s Services’ integrity, professionalism and values. I agree to inform Novita Children’s
Services if the details of my activity deviate from those stated on this Agreement to Fundraise Form.
Signed: Date:
Novita Children’s Services Fundraising Pack
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Novita support form
Novita is able to assist you to reach your fundraising objectives by supplying collateral for you to use (subject to availability).
Please indicate the quantity of each item you require
Receipt books (50 receipts per book)*
Donation receipt books (25 receipts per book)*
Goods and services receipt books (25 receipts per book)*
Donation tins
About Novita brochure
Novita News newsletters
Novita banners/signage (2 available)
Novita table centrepieces.
* Please note: If an issued receipt book cannot be located or returned, then a Statutory Declaration must be completed to account for the receipt book.
Please contact the Marketing Department should this be required.
Please tick if you would like any of the following
Use of Novita logo (electronic) Marquee (3m x 3m)
Novita staff member to speak at event Post on Novita website/Facebook/Twitter
Raffle books (Please complete page 5)
Liquor Licence (we will contact you for more information)
Statement of income and expenditure template (electronic)
Sponsorship proposal template (electronic)
Tickets and flyers designed and printed at Novita
Everyday Hero
To sign up with Everyday Hero the online donation portal, visit www.everydayhero.com.au/event/novitaheroes, sign up and customise
your own fundraising page. It’s quick and easy and costs nothing to set up!
Tickets and flyers designed and printed at Novita
Would you like posters/flyers designed?
Yes
No
If yes, what size posters/flyers would you like produced?
A3
A4
A5
DL
Number of posters/flyers you would like produced:
Would you like tickets designed? (Note: Tickets are 1/6 of an A4 page)
Yes
No
Number of tickets you would like produced:
When will you need these items
Pick up Date (Tickets/posters/flyers/raffle books):
Pick up Date (other fundraising collateral):
All non-consumable items must be returned to Novita within 7 days of your activity.
From which Novita location will you collect your requested items
Regency Park Centre – 171 Days Rd
Parafield Gardens – 422 Salisbury Hwy
Please return the completed Agreement to Fundraise and Novita Support Form to Novita Marketing via:
Fax
(08) 8243 8238
Email:[email protected]
Post:
Novita Children’s Services
Marketing Department
PO Box 2438
REGENCY PARK SA 5942
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Novita Children’s Services Fundraising Pack
St Marys – 15-31 Aylifes Rd
Raffle books
Note: Raffle books need 10 working days lead-time before they will be available to collect. Major Raffles (i.e. prizes totalling more than
$5000) will require longer lead-time.
Section 1 (please tick)
Raffle tickets sold and drawn at the same location/event. Ticket requirements
The raffle tickets will be sold prior to the draw date (Please complete sections 2, 3 & 4 below)
For raffles with prizes greater than a combined total of $5,000 fill in all sections below.
Section 2
Name of Raffle:
Prize
Nature of prizes (e.g. cash, car, boat, trip, etc)
Retail value
1st
$
2nd
$
3rd
$
4th
$
5th
$
Value of Prizes: The total value of the prizes in the lottery must not be
less than 20% of the total value of all the tickets in the lottery.
Total number of ticket:
Total $
Price per ticket $
Section 3
Start date:
Closing date:
Draw date:
Time of draw:
Draw venue address: Post code:
Contact name:Phone:
Section 4
Will discounted tickets be offered? (If yes, these details must appear on the ticket)
Yes
No
Will bonus tickets be offered? (If yes, these details must appear on the ticket)
Yes
No
Are persons under the age of 18 permitted to enter? (If no, this must be stated on ticket and any advertising)
Yes
No
If you answered yes to either of the first 2 questions in section 4 then please provide details:
Section 5 (only applicable for prize pool greater than $5,000)
Results published in:Publication date:
Novita Children’s Services Fundraising Pack
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Fundraising terms and conditions
Legislation is in place to govern the conduct of fundraising.
Anyone wishing to raise money for Novita Children’s Services
must hold an Authority to Fundraise Letter issued by Novita.
When the supporter has received goods or services in return for
money given, e.g. ticket purchases, entry to a raffle or auction
prizes, a tax-deductible receipt cannot be issued.
Before commencing your fundraising for Novita Children’s
Services, your fundraising activity/event must be authorised. All
individuals, groups or organisations who wish to fundraise must
register the activity/event with us, whatever the size of the event or
the type of donation (cash or in-kind).
For donated goods and services Novita Children’s Services
requires correspondence from the company or individual stating
the donated value of goods or services to the activity/event.
Accurate records of the donors’ details assist Novita Children’s
Services with financial reporting.
Fundraising for Novita Children’s Services
Due to our limited resources, Novita Children’s Services is
not able to take an operational role in your activities, such as
assistance with ticket sales, soliciting prizes or organising
celebrities. All requirements; including the financial aspects,
record keeping, and management of the event(s) must be
conducted in the fundraiser’s name and are the responsibility of
the fundraiser.
The fundraiser’s arrangements for each activity/event must be
planned with the approval of Novita Children’s Services. We
request and expect a reasonable level of liaison and information
about the activity/event.
Any changes made from the original details provided on the
Agreement to Fundraise Form must be reported to Novita
Children’s Services.
Because of the nature of Novita Children’s Services as a not for
profit children’s organisation and the high ethical standards under
which it operates, there are some activities with which Novita
cannot be associated. Please consider this prior to planning your
activity/event.
Novita Children’s Services also requires that there be no door-todoor appeals, street collections or telephone solicitation of any
kind to the public in connection with your fundraising activities.
Financial aspects of each activity/event
Any expenditure involved to conduct your activity/event must
be properly authorised by Novita Children’s Services prior to
purchase. The fundraiser must take all reasonable steps to
ensure that the expenses do not exceed a fair and reasonable
proportion of the gross proceeds obtained from the activity/event.
Individual, Novita authorised receipts can be issued by the
fundraiser for tax-deductible donations of $2 or more, to
supporters of the activity/event.
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The proceeds of the activity/event, the Authority to Fundraise
Letter, and a statement of income and expenditure, together with
copies of receipts for all expenditure, are to be sent to Novita
Children’s Services within 28 days of the conclusion of the
activity/event.
Proceeds from your fundraising activity/event will form a nondeductible donation to Novita Children’s Services.
Monies can be forwarded to Novita by various means:
• Cheques are payable to Novita Children’s Services,
PO Box 2438, REGENCY PARK SA 5942
• Funds can be transferred electronically to:
Novita Children’s Services
Account: BankSA
BSB 105-116
Account number: 065 655 440
• Payment can be made by credit card (Amex, Diners, Visa
or Mastercard) by calling Novita’s Marketing department
on 8243 8229.
Please specify your name and fundraising activity/event
when sending in any payments.
The use of Novita Children’s Services
name and logo
The fundraiser has no right to the names ‘Novita Children’s
Services’ or ‘Novita’, nor is the fundraiser given the right to raise
funds in those names. This means you cannot call your event a
Novita event, e.g. a Novita trivia night. However, you can call it
an event supporting Novita Children’s Services. Recommended
wording would be, ’this event proudly supports Novita Children’s
Services’ or ‘funds raised will assist Novita Children’s Services’.
Any printed materials or advertisements to be used by the
fundraiser in relation to the activity/event must be submitted to
Novita Children’s Services Fundraising Pack
Novita Children’s Services for approval and must state that the
proceeds from the activity/event are to benefit Novita Children’s
Services, e.g. ‘all proceeds from this event’ or ‘all proceeds
from this auction’. Please allow 10 working days for approval
of your material.
If the fundraiser wishes to use the Novita Children’s Services logo
on any materials or products, the fundraiser must obtain prior
permission from Novita. Please contact Novita Marketing
for provision of the logo.
Media and publications
All communication with media must be approved by Novita
Marketing prior to circulation. Please allow 10 working days
for approval.
Permits and licences
Some fundraising activities require the appropriate permits,
e.g. raffles with a prize value over $5000, bingo sessions or
poker nights. Permits are also required by councils and shopping
centres for outdoor events.
If you are hosting an event where you personally provide/sell
alcohol to patrons, you will require a liquor licence. Please visit
www.olgc.sa.gov.au for further information.
When hosting your own event, it is the fundraiser’s responsibility
to make contact with the applicable authorities to ensure all laws
are being adhered to.
Liability
All aspects of the activity/event, including financial, public
liability and public safety are the responsibility of the fundraiser.
The fundraiser agrees to release Novita Children’s Services to
the fullest extent permissible under law for all claims, except
where such liability arises because of the negligence of Novita
Children’s Services or its agents. Therefore, please ensure that
any space or venue used for your fundraising activities has the
required public liability insurance.
Thanking sponsors
To complete the fundraising cycle, thank you letters and
certificates must be sent out to those who have kindly donated
their time, venue, product and/or money.
Please provide the following details to Novita by emailing
[email protected], and we will organise for thank you
certificates to be distributed to your supporters.
•Organisation
•Name
•What they donated to assist your fundraising efforts
(if money, please specify amount)
•Mailing address
The thank you certificate is specific to your event, and contains
limited information. If you wish to compose your own letter to
accompany the certificate, please email that also to
[email protected].
Everyday Hero
Your fundraising efforts deserve an easy way for your supporters
to do just that - support you. Through this website, you will be
able to direct people to your own personalised page where
supporters will be able to view your specific fundraising efforts,
including photos and other information. People will also be able
to make donations directly through the website, which are then
added to a visual tally on the page. (Everyday Hero does deduct
a small administration fee from each donation made.)
Check out Novita’s Everyday Hero page at |
www.everydayhero.com.au/event/novitaheroes
Thank you
Thank you for your support. We’re sure that you’ll enjoy
fundraising for Novita Children’s Services and sharing in our joy
of brightening the lives of South Australian children living with
disabilities and special needs.
How to get started
Please fill out the Agreement to Fundraise and Novita Support
Form and return it to Novita Marketing via:
Fax: (08) 8243 8238
Email:[email protected]
Post:Novita Children’s Services Marketing
PO Box 2438
Regency Park SA 5942
For further information on any of the information provided within
this agreement please contact the Marketing department on
P: 8243 8229, E: [email protected]
Novita Children’s Services Fundraising Pack
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