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Corporate Office :
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RUW.POWERCOMPAHYLIITED
RURAL POWER COMPANY LIMITED
House # 19, Road # 1/8, Sector # 09
Uttara Model Town, Dhaka-1230.
Phone: 8912274, 8957952 (PA8X)
Fax:
88-02-8922526
Web : www.rpcl.org.bd
E-mail: [email protected]
[email protected]
RURAL POWER COMPANY LIMITED
Request for Quotation (RFQ) Document
for
Procurement of Goods (Chemical) for Gazipur Power Plant
Tender Inquiry No: PUR-017 12014-15 (RFQ), Dated: 12.11.2014
TENDER CLOSING DATE: 23.11.2014
November 2014
Page 1 of 11
Corporate Office :
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RUlW.POWEFICOIIIPANYIJITED
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RURAL POWER COMPANY LIMITED
House # 19, Road # 1/8, Sector # 09
Uttara Model Town, Dhaka-1230.
Phone: 8912274, 8957952 (PA8X)
Fax:
88-02-8922526
Web : www.rpcl.org.bd
E-mail: [email protected]
[email protected]
Date: 12.11.2014
Memo No. 27.26.0000.003.05.053.12.11'94
REQUEST
Procurement
FOR QUOTATION (RFQ)
For
of Chemical (EWT 9-108 Nalfleet) for Gazipur power plant
To
Ref: PUR -017/2014-15 (RFQ)
1.
The Rural Power Company Ltd intends to procure Chemical (EWT 9-108 Nalfleet) of
Gazipur power plant by its own fund to eligible payments under the contract for which this
Quotation Document is issued.
2.
Detail technical specification of the particular item is attached herein.
3.
Quotation shall be prepared
Document'.
4.
Quotation shall be completed properly, duly signed-dated each page by the authorized signatory
and submitted by the date to the office as specified in Para 6 below.
5.
No Securities such as Quotation Security (i.e. the traditionally termed Earnest Money, Tender
Security) shall be required for submission of the Quotation.
6.
Quotation in a sealed envelope or through electronic mail ([email protected]) shall be submitted to
the office of the undersigned on or before 23.11.2014 at 12 Noon. The envelope containing the
Quotation must be clearly marked "Quotation for Chemical (EWT 9-108 Nalfleet) for
Gazipur power plant" and "DO NOT OPEN" before 23.11.2014 at 12 Noon. Quotations
received later than the time specified herein shall not be accepted.
7.
Quotations received through electronic mail ([email protected]) shall be sealed-enveloped by the
Procuring Entity duly marked as stated in Para 6 above and, all Quotations thus received shall be
sent to the Evaluation Committee for evaluation, without opening, by the same date of closing the
Quotation.
8.
Quotations must be valid for a period of at least 60 (Sixty) days from the closing date of the
Quotation.
9.
No public opening of Quotations received by the closing date shall be held.
and submitted
using the Terms & condition
of
'Quotation
10. Quotationer's
rates or prices shall be inclusive of profit and overhead and, all kinds of taxes,
duties, fees, levies, and other charges to be paid under the Applicable Law, if the Contract is
awarded.
11. Following documents must be supplied along with the tender:
a)
Original copy of authorization letter from manufacturer/Distributor
format.
b) Details technical specification.
c) Technical catalogue.
d) Country of origin certificate issued by manufacturer/distributor.
as per attached
Page 2 of 11
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12. Rates shall be quoted and, subsequent payments under this work order shall be made in BDT
currency. The price offered by the Quotationer, if accepted shall remain fixing for the duration of
the Contract.
13. Quotationer shall have legal capacity to enter into Contract. Quotationer(If Bangladeshi ), in
support of its qualification shall be required to submit attested (by Gazetted officer) photocopies
of latest documents related to Latest Trade License, Tax Return Certificate and VAT
Registration Number.
14. Quotations shall be evaluated based on information and documents submitted with the
Quotations, by the Evaluation Committee and the lowest evaluated responsive Quotationer will be
awarded for Contract.
15. In case of anomalies between unit rates or prices and the total amount quoted, the unit rates or
prices shall prevail. In case of discrepancy between words and figures the former will govern.
Quotationer shall remain bound to accept the arithmetic corrections made by the Evaluation
Committee.
16. Successful bidder (if awarded) submits a Performance security within 14 (fourteen) days from the
date of issuance of work order which shall be 10% of work order value. Performance security will
be released after successful completion of warranty period.
17. Delivery of Goods shall be completed within 15 (Fifteen) days from the date of issuing
Indent.
18. If the supplier fails to supply the items within delivery period then liquidity damage shall be
imposed .The value of LID The amount of liquidated damages shall be assessed @ 0.10% (zero
point one) percent per day of default up to maximum 10% of the value of goods remaining
undelivered within the contracted delivery period.
19. The Procuring Entity reserves the right to reject all the Quotations or annul the procurement
proceedings.
,,\v..
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(Shankar Chandra Barman)
Executive Director (Engineering)
Address: House# 19, Road# liB, Sector # 9
Uttara Model Town, Dhaka-1230
Fax No.: 8922526 e-mail [email protected]
cc.
I. Managing Director, RPCL, Dhaka
2. Executive Director (Finance), RPCL, Dhaka.
3. Superindent Engineer, GPP, Kodda, Gazipur (with a request to publish the Notice on GPP notice board)
4. RPCL Website www.rpc1.org.bd
5. RPCL notice Board .
6. Office File.
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Continuation Sheet
RURAL POWER COMPANY LIMITED
Quotation Submission Letter
[Use Letter-head Pad]
Tender Inquiry
0:
PUR-017/2014-1S
Date: dd/mm/yy
(RFQ)
To
Executive Director (Engineering)
House# 19, Road# liB, Sector # 9
Uttara Model Town,
Dhaka-1230
I/We, the undersigned, offer to supply in conformity with the Terms and Conditions for delivery of
the Goods and related services named Chemical (EWT 9-108 Nalfleet) for Gazipur Power Plant.
The total Price of my/our Quotation is BDT [
.
And words
]
My/Our Quotation shall remain valid for the period stated in the RFQ Document and it shall remain
binding upon us and, may be accepted at any time prior to the expiration of its validity period.
l/We declare that l/we have the legal capacity to enter into a contract with you, and have not been
declared ineligible by the Government of Bangladesh on charges of engaging in corrupt, fraudulent,
collusive or coercive practices.
I!We am/are not submitting more than one Quotation in this RFQ process in my/our own name or
other name or in different names. VWe understand that the Purchase Order issued by you shall
constitute the Contract and will be binding upon me/us.
I/We have examined
[
and have
]
no reservations
to the RFQ Document
l/We understand that you reserve the right to reject all the Quotations
proceedings without incurring any liability to me/us.
issued
by you on
or annul the procurement
Signature of Quotationer with Seal
Date:
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Price Schedule for Goods and related services
Date: 12.11.2014
Ref: PUR -017/2014-15(RFQ)
Qty
Unit
Rate or
Price
(BDT)
Total
Amount
(BDT)
Delivery
periods of the
Materials
5
6
7
Sl
no
Description of Items
Unit
1
2
3
4
01
EWT 9-108 (Nalfleet) or Equivalent
kg
640
Total Amount for Supply of Goods and related services
(inclusive of VAT and all applicable taxes)
Goods to be supplied to :
In figure
Gazipur Power Plant, Kodda, Gazipur.
Total Amount in BDT (in words)
Warranty Provided
N/A
[Insert number] number corrections made by me/us have been duly initialed in this Price Schedule.
dd/mmlyy
[insert Tender Validity date].
Signature of Tenderer with Seal
My/Our OlTer is valid until
Date: dd/mm/yy
Name of Tenderer
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Continuation Sheet
RURAL POWER COMPANY LIMITED
Technical Specification of the Goods Required
Date: 12.11.2014
Ref: PUR -017/2014-15 (RFQ)
51
Full Technical Specification
Description of Items
Manufacturer
Country of
and Standards
IMaker and
no
Origin
Model
1
01
2
3
EWT 9-108 Nalfleet or
Equivalent
Form: Liquid; Color: Straw; Density:
1.3 Kg/liter; pH: 13.2-14.0, Active
ingredients: Sodium Nitrite 30-60%,
Sodium Hydroxide 1-5%, Sodium
Tetra Borate 1-2%, Sodium
Tolytriazole 1-5%.
4
I/We declare to supply Goods offered by me/us fully in compliance with the Technical Specifications
and Standards mentioned hereinabove
Si!!nature of Tenderer with Seal
Date: dd/mm/yy
Name of Tenderer
Note:
1.
Technical Specifications of the Goods and related services shall be in compliance with the requirements
of the Procuring
Entity specified in this document.
Quotationer
is required to mention make I model (as applicable) of the Goods offered
and must attach the appropriate
original printed (if not available copied) literature I brochures for the listed items.
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5
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,
Terms and Conditions
for
Supply of Goods and Payment
1.
Terms and Conditions contained
for the purpose of administration
herein shall be binding upon both the RPCL and the Supplier
and management of this Contract.
2.
The Supplier shall have to complete the delivery of the aforesaid chemicals within one year
from the date of issuing work order according to the indent of the procuring entity and the
validity period of the contract will be one year. The indent will be half yearly.
3.
Delivery
4.
The Supplier shall be entitled to an extension of the Delivery Schedule if the RPCL delays in
receiving the Goods and related services or if Force Majeure situation occurs or for any other
reasons acceptable to the RPCL on justifiable grounds duly recorded.
5.
All delivery
measurements,
representative.
6.
The RPCL shall check
Technical Specifications
7.
If the Goods are found to be defective or otherwise not in accordance
the RPCL may reject the supplies by giving due notice to the Supplier,
8.
The Supplier shall be entirely responsible for payment
charges to be paid under the Applicable Law.
9.
Notwithstanding
any other practice, the payment shall be based on the actual delivery of
goods on the basis of the quantity of each item of Goods in accordance
with the priced
schedule and specifications.
100% of the contract price of the Goods and related services
shall be paid after getting material receiving report & quality certificate issued by the Gazipur
Power Plant authority.
10.
If the supplier fails to complete the supply included in this work order within the period of
time stipulated herein, the supplier shall pay damages for such day of default. The amount of
liquidated damages shall be assessed @ 0.10% (zero point one) percent per day of default up
to maximum 10% of the value of goods remaining undelivered within the contracted delivery
period. RPCL shall have the right to deduct the liquidated damages from any moneys in its
hands or otherwise due or to become due, to the supplier.
J O.
Performance
Security/ Guarantee shall be furnished within fourteen (14) days of the receipt
the Work Order from RPCL, for the due performance
of the Contract in the amount of ten
10% (Ten percent) of the Contract/Work
Order Price, for that purpose the Performance
Security Form (Form G-J) furnished. The Performance
Security/ Guarantee shall be valid
until the date of completion of supply of the goods. Performance
Guarantee shall be released
after satisfactory material
receiving report & quality certificate from Gazipur Power Plant
of goods shall be completed
within
15 (Fifteen)
days from the date of issuing indent.
under the Contract shall at all times be open to examination,
testing,
comrrussiomng,
and
supervision
of the RPCL
and verify the delivery made by the Supplier
and notify the Supplier of any Defects found.
in conformity
inspection,
authorized
with the
with the specifications,
with reasons.
of taxes, duties, fees, levies, and other
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Continuation Sheet
RURAL POWER COMPANY LIMITED
II.
The Supplier shall keep the Procurement Entity harmless and indemnify from any claim,
loss of property or life to himself/herself, his/her workmen or staff, any staff of the
Procurement Entity or any third party while delivering the Goods and related services.
12.
Any claim arising out of delivery of Goods and related services shall be settled by the
Supplier at his/her own cost and responsibility.
13.
No modification to Scope of Supply and no Variations to the quantities ordered
shall be permissible under any circumstances.
14.
The RPCL authority shall amend the work order incorporating
required approved
changes subsequently introduced to the original Terms and Conditions in line with
Rules, where necessary.
15.
The RPCL and the Supplier shall use their best efforts to settle amicably all possible
disputes arising out of or in connection with this Contract or its interpretation.
For the Purchaser:
For the Supplier:
..................................
.......... ~
......
Executive Director (Engineering)
Name:
Designation:
Date 12.'11·/4
Date
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Bank Guarantee for Performance Security (Form G -1)
[this is the format for the Performance Security to be issued by a scheduled bank
of Bangladesh]
Work Order No:
Date:
To:
Executive Director (Engineering)
Rural Power Company Limited
House No.: 19, Road No.: lIB,
Sector No.: 09, Uttara Model town,
Dhaka-1230, Bangladesh
PERFORMANCE
GUARANTEE No:
We have been informed that [name of supplier] (hereinafter called "the Supplier") has undertaken,
pursuant to Contract No [reference number of Work Order] dated [date of Work Order] (hereinafter
called "the Contract! Work Order") for the supply of [description of goods and related services]
under the Contract! Work Order.
Furthermore, we understand that, according to your conditions, Contracts must be supported by a
performance guarantee.
At the request of the Supplier, we [name of bank] hereby irrevocably undertake to pay you, without
cavil or argument, any sum or sums not exceeding in total an amount of Tk [insert amount in figures
and in words] upon receipt by us of your first written demand accompanied by a written statement
that the Supplier is in breach of its obligation(s) under the Contract conditions, without you needing to
prove or show grounds or reasons for your demand of the sum specified therein.
This guarantee is valid until [date of validity of guarantee], consequently, we must receive at the
above-mentioned office any demand for payment under this guarantee on or before that date.
Signature
Signature
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Manufacturer's Authorization Letter
Invitation No:
Date:
To:
Name and address of Procuring Entity]
WHEREAS
We [insert complete name of Manufacturer},
who are official manufacturer/distributor
of [insert type of goods manufactured},
factories/ware house at [insertfull address of Manufacturer's factories], do hereby
having
authorize [insert complete name of Tenderer} to supply the following Goods, manufactured
by us [insert name and or brief description of the Goods).
We hereby extend our full warranty with respect to the Goods offered by the above Tenderer.
Signed: [insert signature(s) of authorized representative(s) of the Manufacturer}
Name: [insert complete name(s) of authorized representative(s) of the Manufacturer}
Address: [insert full address including Fax and e-mail]
Title: [insert title}
Date: [insert date of signing}