GLOBAL INVITATION FOR EXPRESSION OF INTEREST (EOI) FOR
PROCUREMENT OF MACHINES FOR COLOURED MEDALS/ COINS
Not Transferable
Security Classification: Non - Security
DOCUMENT
FOR
GLOBAL
INVITATION
FOR
EXPRESSION
OF
INTEREST
FOR
PROCUREMENT OF MACHINES FOR COLOURED MEDALS/ COINS.
Tender No. 54/EOI - 196 (14-15)/6000005107
Dated: 11.11.2014
This E.O.I. Document Contains 15 Pages.
Documents is given to:
M/s______________________________________________________________
Address___________________________________________________________
Details of Contact person in IGM, Kolkata regarding this tender:
(Shri. P. Joshi)
Asst. Manager (Purchase & Store)
For and on the behalf of
GENERAL MANAGER
India Government Mint,
Alipore, Kolkata – 700053
West Bengal
Ph.No.033-24014938
FAX: (+) 91-33-2401-0553
email: [email protected]
1
SECTION I : NOTICE INVITING TENDER (NIT)
54/EOI - 196 (14-15)/6000005107
Dated: 11.11.2014
Global Invitation for Expression of Interest (E.O.I.) for
Procurement of Machines for Colored Medals/ Coins
1. India Government Mint (A unit of SPMCIL), ALIPORE, KOLKATA-700053, invites sealed tenders from
eligible and qualified Tenderers for supply of following goods & services :
Schedule
No.
Brief description of Services
Procurement of Machines for Colored
Medals/ Coins
1.
Type Of Tender (Two Bid/ PQB/ EOI/ RC/
Quantity
EMD
03 No. (01 each for
IG Mints at Kolkata,
Mumbai &
Hyderabad)
Not Applicable
Expression Of Interest (EOI).
Development/ Indigenization/ Disposal of Scrap/
Security Item etc.)
Dates of sale of EOI documents:
From 11.11.2014 to 23.12.2014 during office hours
Price of the EOI Document
Not Applicable
Place of sale of EOI documents
IG Mint, Kolkata - 700053
Closing date and time for receipt of EOI
23.12.2014 up to 3.00 PM
document.
Place of receipt of EOI document
IG Mint, Kolkata - 700053
Date and time of EOI opening
23.12.2014 at 3.30 PM.
Place of opening of EOI
IG Mint, Kolkata - 700053
2
1.
Interested firms may obtain further information about this requirement from the above
office. They may also visit our website mentioned below for further details.
2.
Non-refundable
Empanelment
fee
of
Rs.500/will
be
charged
in
the form of account payee demand draft/ Banker’s Cheque/ Fixed Deposit Receipt, drawn
on a scheduled commercial bank in India, in favour of India Government Mint,
Mint, Kolkata(A
unit of SPMCIL),
SPMCIL) payable at Kolkata. However, E.O.I. document is distributed for free.
3.
If requested, the Invitation to E.O.I. documents will be mailed by registered post/ speed
post to the domestic tenderers, for which extra expenditure per set will be Rs.100/-. The
firm is to add the applicable postage cost in the non-refundable fee mentioned in Para
2 above.
4.
Invitation to E.O.I. Document may also be downloaded from the website
http://igmkolkata.spmcil.com and submit it along with the required non-refundable fee
as mentioned in Para 2 above.
5.
The firms will ensure that their tenders, duly sealed and signed, complete in all respects as
per instructions contained in the Invitation to E.O.I. Documents, are dropped in the tender
box located at the address given above on or before the closing date and time indicated
above, failing which the documents will be treated as late and rejected.
6.
In the event of any of the above mentioned dates being declared as a holiday/ closed day
for the purchase organization, the tenders will be sold/ received/ opened on the next
working day at the appointed time.
7.
The India Government Mint, Kolkata is not responsible for transit (postal/courier) delays of
tender documents/tenders.
8.
The tender documents are not transferable.
9.
The agreement/contract of the firm, whose performance is not found satisfactory,
cancelled by the GM, IGM, Kolkata.
10.
The Empanelment Fee should be furnished in any one of the following forms (a) Account
Payee Demand Draft or (b) Fixed Deposit Receipt or (c) Bankers Cheque.
can
be
11. The firm should furnish the firm’s name, full postal address (Office), Phone Number and
Fax Number; Name of the authorized contact person and e-mail address.
3
12. The firm should not have been blacklisted /debarred for dealing by Government of India or
any State Govt. in any manner and an undertaking should be submitted along with the
Bid, to this effect.
13. Participants are required to stamp and provide their authorized signature on every page of
the E.O.I. document and all the supporting documents submitted as a token of
acceptance to the mentioned terms and conditions.
14. Interested firms have to submit attested copies of various license certificates like Trade License,
Vat Registration Certificate, Central Sales Tax Registration Certificate, Service Tax Registration
Certificate and other registration certificates as required as per the prevalent Prices &
Registrations of the Govt. of West Bengal with their application.
(Shri. P. Joshi)
Asst. Manager (Purchase & Store)
For and on the behalf of
GENERAL MANAGER
India Government Mint,
Alipore, Kolkata – 700053
West Bengal
Ph.No.033-24014938
FAX: (+) 91-33-2401-0553
email: [email protected]
4
Introduction
India Government Mint, Kolkata is a unit of Security Printing and Minting Corporation of India
Ltd. (SPMCIL), a wholly owned Government of India Enterprise. There are four (04) Mints out
of which IGM, Kolkata, Mumbai, and Hyderabad are engaged in manufacture of coins and
medals whereas; IG Mint Noida is engaged in manufacture of Circulative coins. These Mints,
so far have been manufacturing traditional mono metal and bimetal coins and medals. It is
envisaged that coloured medals/coins will also be manufactured in these Mints.
With this objective in mind, an Expression of Interest on turnkey basis, is hereby, invited from
the reputed firms having proven capability and experience either singly or in association
with others in providing machines for manufacture of coloured medals/coins. Relevant
information such as Terms of Reference, Qualifying Criteria, Expected contents for EOI & other
General Terms & Conditions are given below:
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A) Terms of Reference
i) Prepare list in terms of available facilities and existing practices vis-a-vis choice of
technology available, suggest most suitable technology, prepare a
list of
hardware/Machines required and new practices to be adopted to enable
manufacture of
coloured medals/coins.
ii) Prepare
(a)
(b)
(c)
(d)
a report bringing out "As Is" and "To Be" status along with
List of Plant & Machinery required
Budgetary price,
Indicative space required
List of likely Manufacturers of such machines.
iii) Any special training required for workmen, staff and officers for successful implementation
and for of adoption of technology, if any.
iv) The delivery period for supply of machines along with the pre dispatch inspection dates after
placement of Purchase Order is to be mentioned.
B) Expected contents of Expression of Interest
The intending firm must submit the following documents:
i) List of similar technology work successfully executed in the last 05 years.
ii) Order No., Date and approx. value of work, Name & Address of the Customer, Name and
Contact No., mail-id of the contact person and Certificate for successful completion
of
the project and the value of the project.
iii) Name, Address & Contact person details List of Technology Collaborator/ Provider/
Associate, if any.
iv) Company Profile, details of current activities and Management structure including
evidence of incorporation, if applicable.
v) Documentary evidence for the Qualifying Criteria listed above.
vi) The schematic write up detailing choice of technology available for manufacture of
coloured medals/coins.
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C) General Terms & Conditions
i) India Govt. Mint, Kolkata, reserves the right to cancel/refloat this Expression of Interest,
if necessary, without assigning any reasons whatsoever.
iii) Last Date for submission of Expression of Interest: The letter of Expression of Interest
with supporting documents must be submitted at the following address by 3.00
p.m. on 23.12.2014.
.
iv) For security reasons, the firm will be required to provide Bio Data of their
representative visiting IGM Kolkata.
v) The Company/firm will be selected on quality & Cost basis.
Procurement Process
Following are the details of the procurement process of IGM, Kolkata
1. At first the EOI for procurement of machines for Colored Medals/ Coins in question is
published.
2. The firms participating in the EOI are called for details presentation and discussion
regarding their offer of service/goods.
3. Later on open Tender will be floated comprising of 3 parts namely PQB, TechnoCommercial Bid & Financial Bid which are to be submitted in three separate double
sealed envelopes on or before the due date of submission of tender. The envelopes
containing Bids shall be super scribed as “Pre Qualification Bid”, “Techno-Commercial
Bid”, “Financial Bid” as the case may be.
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Qualifying Criteria
The following are the Qualifying Criteria which must be fulfilled by the intending Firm:
i) The intending Firm should have been in existence for a minimum of 03 years.
ii) Have experience of supplying the machines with similar application in the field of
coloured medals/coins manufacturing Companies.
The firm will be evaluated for short listing, inter-alia, based on their past experience of providing
similar services, financial strength, technical capabilities etc. each firm will be assigned scores
based on weightages assigned to each of the criteria in E.O.I.
Sl. No.
Criteria
Weightage
1.
Past Experience of the Firm
40%
•
Number of years of experience of the firms in executing
similar job work.
(15%)
•
Number of similar job work performed and list of vendors
along with documentary evidence
(15%)
Whether the service provider has his own R & D facilities
for similar product
Financial Strength of Bidder
(10%)
•
2.
3.
4.
•
Turnover figures of the last 3 years
•
Net Profit figures of last 3 years
With copies of audited financial statements
Quality Accreditations
25%
5%
10%
•
Capability/ Tie ups
•
Schematic write-up of Technology available
5.
•
Technical support infrastructure
10%
6.
•
Product Support for number of years.
10%
The firm who will score more than 50% percentage of marks will be shortlisted.
8
Note:1.
All experience, past performance and capacity/capability
certified by the authorized signatory of the bidder firm.
related
data
should
be
2.
All financial standing data should be certified by certified accountant’s e.g., Chartered
Accounts (CA) in India and Certified Public Accountant/Chartered Accountants of other countries.
Bidder to furnish stipulated documents in support of fulfillment of essential qualifying
criteria. Non-submission of documents may lead to rejection of offer.
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Ban and Blacklisting
In the following cases, firms or individuals should be banned/ blacklisted including declaring them
ineligible, either indefinitely or for a stated period of time, to participate in the tenders to be floated:
(i) If any of the bidder(s) is found presenting misleading/ false information/ documents in the
tender forms, statements etc.
(ii) If a firm submits fraudulent un-encashable Financial Instruments stipulated under the
Tender and Contractual conditions.
(iii) If a firm violates the Code of Ethics (Para 2.2) and directly or through an agent, engages
in corrupt, fraudulent, collusive or coercive practices in procurement or execution of
Contract.
(iv) Cartel formation or quotation of Pool/ Co-ordinated rates leading to “Appreciable Adverse
Effect on Competition” (AAEC) as identified under the Competition Act, 2002.
(v) Deliberate attempts to pass off inferior goods/services or short quantities.
(vi) Violation of Fall Clause by Rate Contract holding Firms.
(vii) Attempts to influence IGM, Kolkata (A unit of SPMCIL) decisions on scrutiny, comparison,
evaluation and award of Tender.
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Annexure : I
Invitation for Submission of EOI
1. Name of the Organization:
2. Type of the organization:
3. Reference No:
4. EOI Title:
5. Category:
6. Sub category:
7. Date of Announcement:
8. Last date for submission:
9. Broad Description of Work:
10. Pre Qualification Criteria: (Not Applicable)
11. Bid Documents (if Any): Not Applicable.
12. EOI should be submitted to: The General Manager, IG Mint, Kolkata –
700053.
11
Annexure : II
Application for Participation
(The applicant should study carefully the Rules of Enlistment and the list of documents to be
annexed with the application form before filling the form. Applications found deficient in any
respect are liable to be rejected without any further correspondence).
CLASS/ CATEGORY………………….
1. Name of applicant : Shri/Smt/M/s...
2. Nationality : ………………………………………………………………………………………
3. Office Address:
Home Office
Regd. Office
4. Telephone Number………………………………………………………………….
5. Fax No. …………………………….…Email ID: ……….……………………………………….
6. Constitution - (Tick the appropriate)
Individual (
)
Public Ltd. Company (
Sole Proprietorship Concern (
)
Private Ltd. Company (
)
)
Partnership Firm (
7. Names of Partners/Directors:
Sl. No.
If Company-Names of Directors
If Partnership Firm-Name Partners
1
2
3
12
)
8. Is the individual/ sole proprietor/ any partner/ directors of company:
Sl. No
Particulars
Yes /No
(a)
Dismissed Govt. Servant
(b)
Removed from approved list of contractors.
(c)
Demoted to a lower class of contractors .
(d)
Having business banned/suspended by any govt. in the past.
(e)
Convicted by a court of law.
(f)
Retired engineer/official from engineering Dept. of Govt. of India
within last two years.
(g)
Director or partner of any other company/firm enlisted with CPWD
or any other department.
(h)
Member of Parliament or any State Legislative Assembly.
If answer to any of the above is „Yes‟, furnish details on a separate sheet
9.(a) Name of person holding power of attorney...
(b) Nationality Indian / Other
(c) Liabilities
10. Name of Bankers with full address and Account Details ………...
11. Place of business
12. Full time technical staff in applicant’s employ
Categories
Number
Graduate engineers with minimum 5 years‟ experience
Graduate engineers with minimum 3 years‟ experience
Diploma engineers with minimum 3 years‟ experience
13. Does the applicant have sufficient T&P, Machinery, and Equipment, arrangements for
quality control and workshop as per requirements?
(Attach details on separate sheet) (In case of authorized dealers, provide these details pertaining to OEM)
14. Does the applicant possess valid Electrical License (For Electrical):
Yes/ No
13
15. Whether registered with Sales tax authorities
(Give details of registration and enclose copies thereof).
16: Financial Reports: Provide copies of last 3 year’s audited Annual report/ Balance Sheet/ Profit
and loss statement including for the year 2010-2011.
17. (a) Whether already enlisted with any other organization: Yes/ No
(b) If yes, give details:
(i) Name of department...
(ii) Class of category...
(iii) Empanelment authority & address...
(iv) Empanelment No. & date...
(v) Date of validity……………………………………………………………………………
(vi) Tendering limit...
18. Is any person working with the applicant is a near relative of the officer/official of IGM:
Yes/No
If yes, give details
19. Empanelment fee enclosed:
Date
Draft No.
Amount
Issuing Bank Branch
In favour of
20. Details of Works completed and in progress during the last 5 years. This list should
include all works whose gross amount of work done is more than the required magnitude for the
class in which registration is required.
14
21. Certificates:
(i) I/We (including all partners) certify that I/We have read the Rules of Enlistment of
Contractors in IGM as amended upto date and shall abide by them.
(ii) I/We certify that the information given above is true to the best of our knowledge. I/We also
understand that if any of the information is found wrong. I am liable to be debarred.
(iii) I/We certify that I/We will not get myself/ourselves registered as contractor(s) in IGM, Kolkata
under more than one name.
Signature(s) of applicant(s):
Sl. No
Names
Signature
Address
1
Date: .......................
Place………………
No. of documents attached:
15