1. education

AGENDA
SUTTER COUNTY BOARD OF EDUCATION
Wednesday, November 12, 2014
Regular Meeting – 5:30 p.m.
Sutter County Superintendent of Schools Office
Board Room
970 Klamath Lane, Yuba City, CA
A full Board packet is available for review at the Sutter County Superintendent of Schools Office
Reception Desk, 970 Klamath Lane, Yuba City, CA (8:00 a.m. – 5:00 p.m., Monday through
Friday – excluding legal holidays) and the Sutter County Superintendent of Schools’ website at
www.sutter.k12.ca.us.
Members of the public wishing to address the Board on specific agenda items, or any item of
interest that is within the subject matter jurisdiction of the Board, will be given an opportunity to
do so. At the discretion of the Board president, time limits may be imposed upon such
presentations. No action may be taken on items not appearing on the posted agenda.
5:30 p.m.
1.0
Call to Order
2.0
Pledge of Allegiance
3.0
Roll Call of Members:
June McJunkin, President
Victoria Lachance, Vice President
Karm Bains, Member
Jim Richmond, Member
Vacant (Trustee Area 1)
4.0
Recognition of Visitors
5.0
Items of Public Interest to Come to the Attention of the Board
Members of the public are given an opportunity to address the Board
regarding items not listed on the agenda. No action will be taken.
6.0
Approve Minutes of the October 8, 2014, Regular Meeting of the Sutter
County Board of Education – [ACTION ITEM]
The minutes of the October 8, 2014, regular meeting of the Sutter County
Board of Education are presented for approval.
7.0
Approve Minutes of the October 14, 2014, Special Meeting of the Sutter
County Board of Education – [ACTION ITEM]
The minutes of the October 14, 2014, special meeting of the Sutter County
Board of Education are presented for approval.
Sutter County Board of Education Agenda
Page 2 of 3
November 12, 2014
8.0
Interview Candidates – Sutter County Board of Education
The candidates who have submitted a complete application to fill the
vacancy from Trustee Area 1 created by the resignation of Rob Klotz and
resulting in insufficient candidates for the November 4, 2014 Election, will be
given time to answer questions and provide pertinent background
information to the Board.
9.0
Approve Provisional Appointment to the Sutter County Board of Education –
[ACTION ITEM]
After voting and electing a provisional appointee, the Board of Education will
approve the appointment.
10.0
Tri-County Regional Occupational Program (ROP) Annual Report to the
Board – Randy Page
The Tri-County ROP Director will highlight the Tri-County ROP’s 2013-2014
school year, review the status of programs offered, and discuss future goals.
11.0
Quarterly Report on Williams/Valenzuela Uniform Complaints (August –
October 2014) – Bill Cornelius
Education Code 35186 requires the county superintendent to report on the
number and nature of complaints.
12.0
Second Reading – BP/AR 0460 – Local Control Accountability Plan (LCAP)
– Bill Cornelius – [ACTION ITEM]
A second reading of BP/AR 0460 – Local Control Accountability Plan (LCAP)
will be presented to the Board for adoption.
13.0
First Reading – Board Policies – Bill Cornelius
The following Board Policies are being presented for their first reading:
BP 3100 – Budget
AR 3100 – Budget
BP 3311 – Bids
AR 3311 – Bids
BB 9222 – Board Resignation
Sutter County Board of Education Agenda
Page 3 of 3
November 12, 2014
14.0 Quarterly Surplus Report – October 3, 2014 – Gail Atwood
In accordance with Board Policy 3270, the County Superintendent of
Schools prepares and presents a quarterly report to the Board of items
under $25,000 in value that are being declared surplus.
15.0 Community/Staff/Student Recognition
15.1 Donations
16.0 Business Services Report
16.1 Monthly Financial Report – October 2014
16.2 Sutter County Investment Statement (September 2014)
17.0 Items from the Superintendent/Board
17.1 Shady Creek Update
17.2 Review Draft Calendar of meeting dates and times for the 2015
Sutter County Board of Education meetings.
17.3 Board Reorganization Meeting – December 10, 2014
17.4 PIVOT Principal Instruction
17.5 Legislative Update
17.6 Leadership Blueprint Update
18.0 Adjournment
Meeting facilities are accessible to persons with disabilities. By request, alternative agenda
document formats are available to persons with disabilities. To arrange an alternative agenda
document format or to arrange aid or services to modify or accommodate persons with a
disability to participate in a public meeting, please provide a written request to: Bill Cornelius,
Superintendent, Sutter County Superintendent of Schools Office, 970 Klamath Lane, Yuba City,
CA 95993, at least three working days prior to any public meeting.
Agenda Item No.
6.0
BOARD AGENDA ITEM: Approve Minutes of the October 8, 2014 Regular Meeting of the Sutter
County Board of Education
BOARD MEETING DATE:
AGENDA ITEM SUBMITTED FOR:
X
Action
Reports/Presentation
Information
Public Hearing
Other (specify)
November 12, 2014
PREPARED BY:
Cindy Stassi
SUBMITTED BY:
Bill Cornelius
PRESENTING TO BOARD:
Bill Cornelius
BACKGROUND AND SUMMARY INFORMATION:
The minutes of the October 8, 2014, regular meeting of the Sutter County Board of Education
are presented for approval.
Please include 18 copies of any background material you wish included in the packet.
Unadopted
SUTTER COUNTY BOARD OF EDUCATION MINUTES
Regular Meeting
October 8, 2014
1.0
CALL TO ORDER
A regular meeting of the Sutter County Board of Education was called to order by President,
June McJunkin, 5:32 p.m., October 8, 2014, at the Sutter County Superintendent of Schools
Office, 970 Klamath Lane, Yuba City, California.
2.0
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Victoria Lachance.
3.0
ROLL CALL OF MEMBERS
June McJunkin, President – Present
Victoria Lachance, Vice President – Present
Karm Bains, Member – Present
Jim Richmond, Member – Present
Trustee Area 1 – Vacant
Bill Cornelius, Ex-officio Secretary – Present
Staff Members Present: Gail Atwood, Karen Bowen, Barbara Henderson, and Cindy Stassi
4.0
RECOGNITION OF VISITORS
The Board recognized the candidate interviewing for the vacancy in Trustee Area 1.
5.0
ITEMS OF PUBLIC INTEREST TO COME TO THE ATTENTION OF THE BOARD
None.
6.0
INTERVIEW CANDIDATE – SUTTER COUNTY BOARD OF EDUCATION
At the end of the filing period for the vacancy in Trustee Area 1 created by the resignation of
Rob Klotz and the subsequent result in insufficient candidate(s) applying for the vacancy,
one complete application was submitted. The applicant was introduced to the Board and
spoke about his interest in serving on the Board and his knowledge of duties of the board.
7.0
APPROVE PROVISIONAL APPOINTMENT TO THE SUTTER COUNTY BOARD OF
EDUCATION
A motion was made to appoint Paul Basi to fill the vacancy in Trustee Area 1 created by the
resignation of Rob Klotz and the subsequent result in insufficient candidate(s) applying for the
vacancy. The provisional appointment is to be effective December 10, 2014.
MOTION:
ACTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
8.0
Victoria Lachance
SECONDED: Karm Bains
Motion Carried
4 (Bains, Lachance, McJunkin, and Richmond)
0
0
0
ADMINISTER THE OATH OF OFFICE TO THE PROVISIONAL APPOINTEE
Sutter County Board of Education
Minutes: October 8, 2014
Page 2 of 4
The Board determined that the oath of office would be administered at the Reorganization
Meeting to be held December 10, 2014, the same day as those who are elected.
9.0
APPROVE MINUTES OF THE SEPTEMBER 10, 2014, SUTTER COUNTY BOARD OF
EDUCATION REGULAR MEETING
A motion was made to approve the minutes of the September 10, 2014, Sutter County
Board of Education Regular Meeting with a correction to item 20.1 “Sutter County
Superintendent of Schools’ goal is to start setting aside funds to pay down the Shady Creek
loan when permitted”.
MOTION:
ACTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
Karm Bains
SECONDED: Victoria Lachance
Motion Carried
4 (Bains, Lachance, McJunkin, and Richmond)
0
0
0
10.0
REPORT ON WILLIAMS COMPLIANCE VISITATIONS ON SEPTEMBER 2 AND 4, 2014
Bill Cornelius reported there were no findings to report for Luther Elementary School
(September 4, 2014), Bridge Street Elementary School (September 2, 2014), and King
Avenue Elementary School (September 4, 2014) during the Williams Compliance visits.
These schools are in Deciles 1-3 from the 2009 cohort and are designated for review
according to the Williams Settlement.
11.0
FIRST READING – BOARD POLICIES
The following Board Policies were presented for their first reading:
BP 0460 – Local Control Accountability Plan (LCAP)
AR 0460 – Local Control Accountability Plan (LCAP)
The Board recommended a correction to AR 0460 – Local Control Accountability Plan (page
6, item #3. The above policies will be recommended for a second reading and approval at
the November 12, 2014, Sutter County Board of Education meeting.
12.0
2013-2014 LEAP END-OF-YEAR EVIDENCE OF PROGRESS
Karen Bowen reported on the 2013- 2014 end-of-year evidence of progress for Feather
River Academy.
The report included the following:
• A summary description of the LEA’s progress towards implementation of the
strategies and actions in the LEA Plan
•
An analysis of the LEA’s progress towards student achievement goals in the
LEA Plan based on local assessment data
Bill Cornelius noted the following in the report:
• Targeted graduation rate was met with 79.17%
Sutter County Board of Education
Minutes: October 8, 2014
Page 3 of 4
•
13.0
Additional support has been added to assist with increasing attendance
ADOPT RESOLUTION NO. 14-15-IV – ADULT EDUCATION COURSE OFFERINGS FOR
2014-2015 SCHOOL YEAR
Karen Bowen reported there were no new classes added for the 2014-2015 school year.
A motion was made to adopt Resolution No. 14-15-IV – Adult Education Course Offerings
for 2014-2015 School Year.
MOTION:
ACTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
14.0
Victoria Lachance
SECONDED: Jim Richmond
Motion Carried
4 (Bains, Lachance, McJunkin, and Richmond)
0
0
0
ADOPT RESOLUTION 14-15-V – GANN LIMIT RESOLUTION
Barbara Henderson presented Resolution No. 14-15-V for Board approval to certify the
appropriations in the adopted budget do not exceed the limitations imposed by Article XIIIB
of the California Constitution, commonly known as the GANN Amendment.
A motion was made to adopt Resolution No. 14-15-V – GANN Limit Resolution.
MOTION:
ACTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
Jim Richmond
SECONDED: Karm Bains
Motion Carried
4 (Bains, Lachance, McJunkin, and Richmond)
0
0
0
15.0
PRESENTATION OF THE SUTTER COUNTY SUPERINTENDENT OF SCHOOLS 20132014 UNAUDITED ACTUALS FINANCIAL REPORT
Barbara Henderson reviewed the 2013-2014 Unaudited Actuals Financial Report with Board
members. It was noted on the Summary Report of Revenues, Expenditures, and Changes
in Fund Balance (Unrestricted and Restricted Combined) Unaudited Actuals (page 5),
$1,000,000 was set aside in fund 17 to start paying down the COPS loan for Shady Creek
when permitted.
16.0
BUSINESS SERVICES REPORT
16.1
Monthly Financial Report – September 2014
Barbara Henderson reviewed the Summary Report of Revenues, Expenditures and
Changes in Fund Balances for the month of September 2014 with Board members.
A transfer out of $1,000,000 to fund 17 was noted to pay down the COPS loan for
Shady Creek when permitted.
16.2
Sutter County Investment Statement – August 2014
Sutter County Board of Education
Minutes: October 8, 2014
Page 4 of 4
Gail Atwood reported the average yield on the August 31, 2014 Sutter County
Investment Portfolio was 1.19%.
17.0
COMMUNITY/STAFF/STUDENT RECOGNITION
17.1 Donations – September 2014
Gail Atwood reported there was $5,236.59 in donations for the month of September
2014. Donations to date for 2014-2015 total $5,775.41.
18.0
BIENNIAL REVIEW OF THE CONFLICT OF INTEREST CODE
Board members reviewed the Conflict of Interest Code as required by law. There were no
amendments to designate new positions and/or title changes submitted to the Board of
Supervisors.
19.0
RECONVENE BOARD COMMITTEE TO REVIEW SUPERINTENDENT’S SALARY
Gail Atwood recommended the Board Committee appointed September 11, 2013
reconvene to review the Superintendent’s salary for 2014-2015.
20.0
ITEMS FROM THE SUPERINTENDENT/BOARD
20.1 Shady Creek Update
Bill Cornelius reported with the recent fires near Shady Creek Outdoor School, the
staff at Shady Creek did an outstanding job of readjusting outside activities for the
students.
20.2
21.0
Legislative Update
Bill Cornelius reported he participated in a “Round Table” question and answer time
with Dan Logue and John Garamendi. He was able to ask a few questions centering
on federal cuts (sequestration) and funding of Special Education.
ADJOURNMENT
A motion was made to adjourn the meeting at 6:40 p.m.
MOTION:
ACTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
Karm Bains
SECONDED: Victoria Lachance
Motion Carried
4 (Bains, Lachance, McJunkin, and Richmond)
0
0
0
Agenda Item No.
7.0
BOARD AGENDA ITEM: Approve Minutes of the October 14, 2014 Special Meeting of the
Sutter County Board of Education
BOARD MEETING DATE:
AGENDA ITEM SUBMITTED FOR:
X
Action
Reports/Presentation
Information
Public Hearing
Other (specify)
November 12, 2014
PREPARED BY:
Cindy Stassi
SUBMITTED BY:
Bill Cornelius
PRESENTING TO BOARD:
Bill Cornelius
BACKGROUND AND SUMMARY INFORMATION:
The minutes of the October 14, 2014, special meeting of the Sutter County Board of Education
are presented for approval.
Please include 18 copies of any background material you wish included in the packet.
Unadopted
SUTTER COUNTY BOARD OF EDUCATION MINUTES
Special Meeting
October 14, 2014
1.0
CALL TO ORDER
A special meeting of the Sutter County Board of Education was called to order by
President, June McJunkin, 5:30 p.m., October 14, 2014, at the Sutter County
Superintendent of Schools Office, 970 Klamath Lane, Yuba City, California.
2.0
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by June McJunkin.
3.0
ROLL CALL OF MEMBERS
June McJunkin, President – Present
Victoria Lachance, Vice President – Present
Karm Bains, Member – Present
Jim Richmond, Member – Present
Trustee Area 1 – Vacant
Bill Cornelius, Ex-officio Secretary – Absent
Staff Members Present: Gail Atwood and Cindy Stassi.
4.0
RECOGNITION OF VISITORS
None.
5.0
ITEMS OF PUBLIC INTEREST TO COME TO THE ATTENTION OF THE BOARD
None.
6.0
RESCIND PROVISIONAL APPOINTMENT TO THE SUTTER COUNTY BOARD OF
EDUCATION
The vacancy for the Sutter County Board of Education Trustee Area 1 will be reopened to the public due to the candidate not meeting the qualification of residing in
Trustee Area 1 when appointed October 8, 2014. A notice will be placed in the Appeal
Democrat, Sutter County Superintendent of Schools website, Live Oak Unified School
District, Yuba City Unified School District, and the Sutter County Superintendent of
Schools office.
A motion was made to rescind the provisional appointment made at the Sutter County
Board of Education regular meeting held October 8, 2014, due to the candidate not
meeting the qualification of residing in Trustee Area 1.
MOTION:
ACTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
Karm Bains
SECONDED: Victoria Lachance
Motion Carried
4 (Bains, Lachance, McJunkin, and Richmond)
0
0
0
Sutter County Board of Education
Minutes: October 14, 2014
Page 2 of 2
7.0
ADJOURNMENT
A motion was made to adjourn the special meeting at 5:32 p.m.
MOTION:
ACTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
Karm Bains
SECONDED: Victoria Lachance
Motion Carried
4 (Bains, Lachance, McJunkin, and Richmond)
0
0
0
Agenda Item No.
8.0
BOARD AGENDA ITEM: Interview Candidates – Sutter County Board of Education
BOARD MEETING DATE: November 12, 2014
AGENDA ITEM SUBMITTED FOR:
x
Action
PREPARED BY:
Cindy Stassi
SUBMITTED BY:
Reports/Presentation
_Bill Cornelius_____________________
Information
PRESENTING TO BOARD:
Public Hearing
_Bill Cornelius____________________
Other – CLOSED SESSION
BACKGROUND AND SUMMARY INFORMATION:
The candidates who have submitted a complete application to fill the vacancy from Trustee
Area 1 created by the resignation of Rob Klotz and resulting in insufficient candidates for the
November 4, 2014 Election, will be given time to answer questions and provide pertinent
background information to the board.
Joanna Alvarado
Thomas Burns
Debra Gaylord
Geraldine (Jerrie) Libby
Please include 18 copies of any background material you wish included in the packet.
Agenda Item No.
9.0
BOARD AGENDA ITEM: Make Provisional Appointment to the Sutter County Board of
Education
BOARD MEETING DATE:
November 12, 2014
AGENDA ITEM SUBMITTED FOR:
PREPARED BY:
X
Cindy Stassi
SUBMITTED BY:
Action
Reports/Presentation
_Bill Cornelius_____________________
Information
PRESENTING TO BOARD:
Public Hearing
Bill Cornelius_____________________
Other – CLOSED SESSION
BACKGROUND AND SUMMARY INFORMATION:
After voting and electing a provisional appointee, the Sutter County Board of Education will
approve the appointment.
Please include 18 copies of any background material you wish included in the packet.
Agenda Item No.
10.0
BOARD AGENDA ITEM: Tri-County Regional Occupational Program Annual Report
BOARD MEETING DATE
November 12, 2014
AGENDA ITEM SUBMITTED FOR:
PREPARED BY:
_
Action
Randy Page,
Reports/Presentation
SUBMITTED BY:
Randy Page
_X___ Information
_
Public Hearing
__
Other (specify)
PRESENTING TO BOARD
Randy Page
BACKGROUND AND SUMMARY INFORMATION:
The Director of the Tri-County Regional Occupational Program (ROP) will present to the
board, the annual report of the activities of the Tri-County ROP during the 2013-2014
school year. The board report highlights program accomplishments, status of prior year
goals, goals for the current year, and concluding remarks.
Please include 18 copies of any background material you wish included in the packet.
TRI-COUNTY REGIONAL OCCUPATIONAL PROGRAM
ANNUAL REPORT
TO
THE SUTTER COUNTY BOARD OF EDUCATION
July 1, 2013-June 30, 2014
PRESENTED
November 12, 2014
OVERVIEW
During the 2013-2014 school year, the Tri-County Regional Occupational Program completed its
44th year of providing high quality Career Technical Education to secondary and adult students
in Colusa, Sutter, and Yuba Counties. With the over-site provided by the administration of TriCounty ROP in partnership with our member high schools, secondary students and adults were
provided with Career Technical training at 12 comprehensive high schools, one county operated
charter school, and adult training centers in each of the three counties.
Many courses offered to secondary students are articulated with local/regional community
colleges, are offered for advanced placement standing (A-G) in the University of California
system, or provide opportunities for students to obtain industry based certification leading
directly to employment after graduation. Adult learners receive certification and licensure in
some courses that allow for immediate employment and opportunities for incumbent workers to
improve their skills to obtain higher paying jobs. Sites that provide ROP training include:
Secondary
Colusa Unified School District
Colusa HS
Pierce Unified School District
Pierce HS
East Nicolaus High School District
East Nicolaus HS
Sutter Union High School District
Sutter Union HS
Live Oak Unified School District
Live Oak HS
Wheatland High School District
Wheatland Union HS
Marysville Joint Unified School District
Lindhurst HS
Marysville HS
Williams Unified School District
Williams HS
Maxwell Unified School District
Maxwell HS
Yuba City Unified School District
River Valley HS
Yuba City HS
Yuba County Office of Education
Career Preparatory Charter School
Adult Programs
Colusa County Office of Education
Colusa Community Learning Center (Adults)
Sutter County Supt of Schools
Sutter One Stop (Adults)
Yuba County Office of Education
Yuba County One Stop (Adults)
Student enrollments for the year totaled 5,102 (duplicated count) down slightly from 5,165
enrollments in 2012-2013.
NEW COURSE APPROVALS/ PROGRAM ACCOMPLISHMENTS
There were three new ROP courses approved during the 2013-2014 including
Composition/Digital Photography at two sites, Video Game Design, and Advanced Floral
Design.
<NewTEK Corporation continues to work with instructor ROP instructor Doug Ahlers at Sutter
High School to provide 3-D related equipment and software.
<ROP Teachers finished a second year assessment program offered by Tri-County ROP called
Career Technical Education Data Driven Instruction (CTEDDI). It is a unique assessment tool in
the state in measuring skill acquisition by CTE students. CTEDDI also provides National
Occupational Competency Testing Institute (NOCTI) testing which gives the students an
opportunity to obtain nationally recognized industry based certification in the career field tested.
29 students received national accreditation by NOCTI; 12 in Natural Resources, 16 in Culinary,
and our first student in Welding.
<Yuba County Office of Education’s Career Preparatory Charter School held its 4th annual Car
Show and barbeque to raise funds for the automotive program. Funding raised was used to
purchase equipment for the Charter’s auto technology program.
<The Career Preparatory Charter School successfully completed its first evening auto program
on a fee for service basis. High school and adults students can attain ASE certifications taking
courses at night. The program also allows incumbent workers to receive specialized training
leading to high wages.
< ROP Director, Randy Page, was elected State President of the California Association of
Regional Occupational Centers and Programs (CAROCP. Eric Pomeroy, Coordinator of Adult
Services continues to serve as the Northern Region Coordinator of CAROCP.
<ROP Director, Randy Page, was appointed as the Association of California School
Administrators (ACSA), Region 2 CTE Council chair person.
<Tri-County ROP completed a school by school inventory of ROP equipment at all sites.
Tammy Branaman, Program Operations Specialist, conducted the audit. This audit had not been
performed in some time and produced great results in bring inventory up to date.
<A 3 Tiered, Career Ready Certification Program has been approved by the local WIB and with
some refinement will be integrated into local high school programs.
<While unsuccessful, the Tri-County ROP team spent three months working with Yolo Office of
Education, business, Yuba Community College and other stakeholders in attempting to secure a
robust STEM integrated Career Pathways Trust Grant call STREAM.
These are just some of the wonderful programs and success stories made possible by the
outstanding teachers, counselors, staff, and school administrators of the Tri-County ROP. The
following individuals were recognized for their excellence last year.
ROP Teacher of the Year- Lori Niesen, Maxwell High School
ROP Teacher of the Year- Doug Criddle, Yuba County Office of Education
ROP Student of the Year- Sam Dekens, Live Oak High School
ROP Staff Person of the Year- Erika Rivera, Live Oak High School
ROP Business Partner of the Year- Dr. Larry Ozeran
ROP Counselor of the Year- Tracey Blake
STATUS OF PROGRAM GOALS SET FOR 2013-2014
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Tri-County ROP assisted the Sutter County One Stop in establishing an education
platform that provides quality Career Technical Education courses that are affordable
and lead to employment. This included work in developing new course curriculum
that is labor market driven and provides sustainable sources of revenue for programs.
This process is ongoing.
Worked with North state ROPs, districts, county offices, Workforce Investment
Boards and businesses to create the STREAM Grant Partnership. Though the grant
funding was not approved the formation of these partnerships place us in a position to
re-apply for six or million dollars of grant funding in the second round of the Career
Pathways Trust Grant Program.
Provided a series of trainings for ROP and district CTE teachers so that they can
incorporate new State CTE Standards into their core classroom curricula so by the
end of the 13-14 school-year.
We continued to schedule speaking engagements at local service clubs and other
community organizations, disseminating information that features the importance of
skills training provided by ROP and the role ROP plays in creating well rounded
students who are ready to work or obtain post secondary education and training.
Presentations focused on how ROP’s contribution to create a trained workforce result
in lower training costs and increased profitability for businesses.
Successfully continued to provide the CTE-Teach induction training for new CTE
teachers with preliminary CTE credentials.
Continue work begun last year in establishing a program of career exploration for
middle schools. This will involve ongoing discussions with counseling staffs and
administrators in all three counties to establish activities that introduce students in the
middle grades to the world of work. Assessment, work based learning experiences,
and other exploratory activities will be included.
Assisted ROP teachers in preparing A-G courses to increase the number of ROP
courses recognized by the U-C system for transfer credit.
Continued to broker CTE On-Line training for the many new teachers in the ROP.
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Provided teachers with professional development activities which are consistent with
the implementation of the Common Core Standards and other changes occurring in
California schools.
ROP administrative staff continued advocacy efforts through membership in the
Workforce Investment Board, the Northern Chapter of the State ROP Association, the
State ROP association itself, and the Association of California School Administrators.
(ACSA).
Postponed a planned follow up follow up survey of ROP students who graduated in
2007 for placement and other data. The California Association of Regional
Occupational Centers and Programs has plans to conduct such a study in the near
future.
To continue to assist counseling departments and high school career centers in
providing career exploration and student self-assessment software programs and other
activities. Participated in the Educating for Careers Conference.
Completed a template for a tiered Career Ready Certificate Program by working with
the Youth Council of the North Central Counties Workforce Investment Board who,
along with Tri-County ROP, made reestablishing this program a priority. We have
gone beyond last year’s effort and now have a WIB approved certificate.
Worked to develop a CTE program at the Feather River Academy through grant
funding or other sources. Began involvement in the FRA” huddle” to help build
capacity in the community school.
ROP staff continued its involvement in the implementation of the strategic plan being
developed agency-wide for the Sutter County Superintendent of Schools Office
through the Flippin Leadership Blue Print. We met several times and addressed
departmental responsibility in abiding by the plan; the plan was reviewed continually
and used to settle any disputes that occurred between the ROP team.
Visited ROP sites at least twice during the year. This continues to establish goodwill
between the ROP office and teachers, staff, and administrators in the field.
Continued work with the ROP Ad Hoc committee to develop a plan for restructuring
the current funding allocation model for districts/sites. Given the drastic
changes/elimination of ROP as a categorical program it was essential to receive that
feed back as the Superintendent and ROP Director decide what will ultimately be a
cost sharing plan as part of an overall ROP transition.
Expanded the number of teachers and pathway areas that will provide data through
the CTEDDI Program (Career Technical Education Data Driven Instruction).
Engineering and Technology were added to the number of pathways areas tested.
The ROP Director assumed the President-Elect position for CAROCP, the California
Association of Regional Occupational Centers and Programs. The ROP Director as
President will be an opportunity to shape CTE policy in California.
PROGRAM GOALS FOR 2014-2015
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Work with educators and business to institutionalize the WIB approved Career Ready
Certificate program that will include input from educators and industry.
Work with the Feather River Academy to develop CTE pathways at the school that
will meet student needs and prepare them for post secondary training and work.
Work more closely with the Ed Services Department in sharing strategies to integrate
STEM (Science, Technology, Engineering, and Mathematics) curriculum in our ROP
pathways development. This relationship will also include work on the second
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attempt at securing funding for a Career Pathways Trust Grant and assisting high
school CTE programs with the common core.
Use our leadership positions in State organizations to develop strategies and influence
policy related to building and maintaining capacity to deliver robust CTE programs
by working to affect legislative change.
Develop a manufacturing cohort with Yuba Community College that will utilize
blended learning models and flipped classroom approaches as well as industry
assessments and certification.
Complete the revision of the ROP Policy Manual that reflects changes in our
relationships with districts developed in a new Memorandum of Understanding and
changes in the law as we move our CTE delivery system forward.
Apply for second STREAM grant in partnership with Yolo County Office of
Education, CRANE (Capitol Region Advancing the Next Economy) based out of the
Sacramento Office of Education, and in partnership with Yuba Community College.
The grant emphasizes the development of pathways programs with a heavy emphasis
on STEM.
Development of an updated attendance system utilizing the Aires system, already in
place at our County Office, to modernize our attendance system and create
compatibility with the system in use in for Adult Education and adult ROP programs
at the Sutter One Stop.
Finish the process of revising ROP certification that includes new Model Curriculum
Standards and the Common Core. Professional development for teachers will be
included in this endeavor and include input from Advisory Committees. We will also
continue to expand Industry based testing (NOCTI) in expanded pathway areas that
will involve 500 students. Passing scores result in nationally recognized certification.
Implementation of a formal “new teacher ROP orientation system” that will include
more one to one assistance from the ROP administrative office.
Update of the ROP Website to include new students and teacher’s links, updating
ROP news on a more regular basis, and a Director’s blog to be published monthly on
CTE topics that are timely and newsworthy.
Change the ROP fall teacher in-service. Instead of going school to school, ROP staff
will conduct in-services at the County Office, by industry sector. Attendance will be
mandatory. Absences from the meeting without good cause will jeopardize future
funding for that program.
Plans for implementation of a new MOU with member districts of the Tri-County
ROP beyond the 2014-2015 school year will be introduced in early November. The
MOU will reflect changes in how fiscal contributions to districts will be delivered in a
cost sharing model. It is the desire of the Superintendent of Schools and the districts
to maintain relationships that will allow for more sharing of resources to keep
programs as whole as possible with ROP continuing to provide services and funding
as finances allow. The ability to apply for other sources of funding as part of a
regional cohort will allow for more competitive grant possibilities that build CTE
capacity in our region.
Work more closely with all departments at the county office to maximize efficiency,
share resources, and compliment the overall success of the County Office as we all
strive to become the premier deliverer of services to our districts and our regional
partners as well.
Begin a partnership with the Junior Achievement Program and use resources of the
ROP to bring that program into middle schools and high schools.
THE FUTURE OF ROP
ROP is no longer a stand-alone program in the State of California. County offices, Joint Powers
Agencies and single Districts that have offered ROP, receive funding that is “undesignated” and
may use those funds for any educational purpose. In addition, as the LEA for Tri-County ROP,
the Sutter County Superintendent of Schools Office is required to provide a Maintenance of
Effort (MOE) through the current program year. We have been required by law to ensure that the
amount of funds we allocate and the districts have spent during the past two years has matched
or exceeded the amount spent on programs in 2012-2013. We have met the MOE by using our
lottery balances, general fund, and funds that are no longer be allocated to adult ROP programs
beginning in the current year.
Our ability to weather this storm is the result of the ROP program, working with the county
office business department to maintain healthy reserves for a rain day. We have worked with
districts on the best way to utilize funds the county office receives and funding the districts
receive in the “Grade Span Adjustment” to continue serving the CTE needs of students through
the Tri-County ROP. It is the desire of all to have a plan for a new MOU that will carry the
program forward for a few more years. We have a long lasting, 44 year relationship with our
Tri-County partners. That partnership remains strong and we will continue to work together to
provide quality CTE programs in our high schools so that students in the Tri-County area
continue to receive quality CTE. We will continue to seek other sources of funding to augment
what we already have and ask the districts to share costs during a soon to be established
transition period and MOU. It is our hope that working with the legislature, Governor and other
policy makers will bring attention to the insufficient funding for CTE currently available for
districts and county offices. It is our desire that we not only maintain the quality programs we
have now but that we have the opportunity to build even more robust pathways and programs in
the future.
CONCLUSION
The challenges ahead, as the Sutter County Superintendent Schools Office endeavors to offer
high quality CTE through the Tri-County ROP, or other models in the future, are many.
However, this is an opportune time to reevaluate our service delivery system and make whatever
changes are needed to provide hands on skills training to students at all levels. Superintendent,
Bill Cornelius, has been supportive of staff in every way possible and a leader at the state level in
ensuring our message is heard. Without his support our program could not survive and excel.
Eric Pomeroy, Tammy Branaman and I will continue to design processes and programs that will
keep our programs running full tilt. It is amazing what this small staff has accomplished over the
last few years to ensure changes in program do not negatively impact students, schools, and our
community.
Agenda Item No. __11.0__
BOARD AGENDA ITEM: Quarterly Report on Williams/Valenzuela Uniform Complaints
BOARD MEETING DATE:
November 12, 2014
AGENDA ITEM SUBMITTED FOR:
PREPARED BY
_ __
Dorothy Griffin
Action
___ Reports/Presentation
SUBMITTED BY:
____
Information
Dorothy Griffin
_
Public Hearing
PRESENTING TO BOARD:
__
Other (specify)
Bill Cornelius
BACKGROUND AND SUMMARY INFORMATION:
As per Education Code 35186 the county superintendent reports on the number and
nature of complaints filed for:
1) Textbooks and instructional materials
2) Teacher vacancies or misassignments
3) Facilities and conditions
4) CAHSEE Intensive Instruction and Services.
There were no complaints filed by a district and no complaints filed by the county office
programs in the county during the period July 1, 2014 through September 30, 2014.
Please include 18 copies of any background material you wish included in the packet.
November 12, 2014
Agenda Item No.
BOARD AGENDA ITEM:
Second Reading – BP/AR 0460 – Local Control and
Accountability Plan
BOARD MEETING DATE:
AGENDA ITEM SUBMITTED FOR:
X_
___
12.0
November 12, 2014
PREPARED BY:
Action
Dorothy Griffin/Gail Atwood
Reports/Presentation
SUBMITTED BY:
Information
Bill Cornelius______________________
Public Hearing
PRESENTING TO BOARD:
Other
Bill Cornelius______________________
BACKGROUND AND SUMMARY INFORMATION:
Second readings of the following policies are presented to the Board for adoption.
1. BP 0460 – Local Control and Accountability Plan
2. AR 0460 – Local Control and Accountability Plan
Please include 18 copies of any background material you wish included in the packet.
BP 0460
Page 1 of 6
Policies and Regulations Manual
Sutter County Board of Education
Series 0000- Philosophy, Goals, Objectives and Comprehensive Plans
Local Control and Accountability Plan
The Governing Board (Sutter County Board of Education) desires to ensure the most
effective use of available state funding to improve outcomes for all students. A
community-based, comprehensive, data-driven planning process shall be used to
identify annual goals and specific actions aligned with state and local priorities and to
facilitate continuous improvement of district Sutter County Superintendent of
Schools (SCSOS) practices.
(cf. 0000 - Vision)
(cf. 0200 - Goals for the School District)
The Board shall adopt a countywide local control and accountability plan (LCAP), using
the template provided by the State Board of Education, which addresses the state
priorities specified in Education Code 52060. The LCAP shall be effective for three
years and shall be updated on or before July 1 of each year. (Education Code 52060)
In addition, the LCAP shall address any local priorities adopted by the Board.
The LCAP shall focus on improving outcomes for all students, particularly those who are
"unduplicated students" and other underperforming students.
Unduplicated students include students who are eligible for free or reduced-price meals,
English learners, and foster youth and are counted only once for purposes of the local
control funding formula. (Education Code 42238.02)
(cf. 3553 - Free and Reduced Price Meals)
(cf. 6173.1 - Education for Foster Youth)
(cf. 6174 - Education for English Language Learners)
To minimize duplication of effort and provide clear direction for program implementation,
the LCAP and other district SCSOS and school plans shall be aligned to the extent
possible.
(cf. 0400 - Comprehensive Plans)
(cf. 0440 - District Technology Plan)
(cf. 0450 - Comprehensive Safety Plan)
(cf. 5030 - Student Wellness)
(cf. 6171 - Title I Programs)
(cf. 7110 - Facilities Master Plan)
Policy Approved:
Sutter County Board of Education
BP 0460
Page 2 of 6
Policies and Regulations Manual
Sutter County Board of Education
Series 0000- Philosophy, Goals, Objectives and Comprehensive Plans
The Superintendent or designee shall review the single plan for student achievement
(SPSA) submitted by each district school Feather River Academy pursuant to
Education Code 64001 to ensure that the specific actions included in the LCAP or the
annual update are consistent with strategies included in the SPSA. (Education Code
52062)
(cf. 0420 - School Plans/Site Councils)
Any complaint that the district SCSOS has not complied with legal requirements
pertaining to the LCAP may be filed pursuant to AR 1312.3 - Uniform Complaint
Procedures. (Education Code 52075)
(cf. 1312.3 - Uniform Complaint Procedures)
Plan Development
The Superintendent or designee shall gather data and information needed for effective
and meaningful plan development and present it to the Board and community. Such
data and information shall include, but not be limited to, data regarding the numbers of
students in various student subgroups, disaggregated data on student achievement
levels, and information about current programs and expenditures.
The Board shall consult with teachers, principals, administrators, other school
personnel, employee bargaining units, parents/guardians, and students in developing
the LCAP. (Education Code 52060)
(cf. 1220 - Citizen Advisory Committees)
(cf. 4140/4240/4340 - Bargaining Units)
(cf. 4143/4243 - Negotiations/Consultation)
(cf. 6020 - Parent Involvement)
Public Review and Input
The Board shall establish the following committee(s) to review and comment on the
LCAP: (Education Code 52063)
1.
A parent advisory committee including at least one parent/guardian of
unduplicated students as defined above
2.
An English learner parent advisory committee whenever district Feather River
Policy Approved:
Sutter County Board of Education
BP 0460
Page 3 of 6
Policies and Regulations Manual
Sutter County Board of Education
Series 0000- Philosophy, Goals, Objectives and Comprehensive Plans
Academy enrollment includes at least 15 percent English learners and at least
50 students who are English learners
The Superintendent or designee shall present the LCAP or the annual update to the
committee(s) before it is submitted to the Board for adoption, and shall respond in
writing to comments received from the committee(s). (Education Code 52062 52069)
The Superintendent or designee shall notify members of the public of the opportunity to
submit written comments regarding the specific actions and expenditures proposed to
be included in the LCAP or the annual update to the LCAP. The notification shall be
provided using the most efficient method of notification possible, which may not
necessarily include producing printed notices or sending notices by mail. All written
notifications related to the LCAP or the annual update shall be provided in the primary
language of parents/guardians when required by Education Code 48985. (Education
Code 52062)
The Board shall hold at least one public hearing to solicit the recommendations and
comments of members of the public regarding the specific actions and expenditures
proposed to be included in the LCAP or the annual update. The public hearing shall be
held at the same meeting as the public hearing required prior to the adoption of
the district SCSOS budget in accordance with Education Code 42127 and AR 3100 Budget. (Education Code 42127, 52062)
(cf. 3100 - Budget)
(cf. 3460 - Financial Reports and Accountability)
(cf. 9320 - Meetings and Notices)
Adoption of the Plan
Prior to adopting the district SCSOS budget, but at the same public meeting, the Board
shall adopt the LCAP or the annual update. This meeting shall be held after the public
hearing described above, but not on the same day as the hearing. (Education Code
52062)
The Board may adopt revisions to the LCAP at any time during the period in which the
plan is in effect, provided the Board follows the process to adopt the LCAP pursuant to
Education Code 52062 and the revisions are adopted in a public meeting. (Education
Code 52062)
Submission of Plan to County Superintendent of Schools the California Department of
Policy Approved:
Sutter County Board of Education
BP 0460
Page 4 of 6
Policies and Regulations Manual
Sutter County Board of Education
Series 0000- Philosophy, Goals, Objectives and Comprehensive Plans
Education
Not later than five days after adoption of the LCAP or the annual update to the LCAP,
the Board shall file the LCAP or the annual update with the County Superintendent of
Schools. California Department of Education (Education Code 52070)
If the County Superintendent Superintendent of Public Instruction (SPI) sends, by
August 15, a written request for clarification of the contents of the LCAP or the annual
update, the Board shall respond in writing within 15 days of the request. If the County
Superintendent SPI then submits recommendations for amendments to the LCAP within
15 days of receiving the Board's response, the Board shall consider those
recommendations in a public meeting within 15 days of receiving the recommendations.
(Education Code 52070)
Monitoring Progress
The Superintendent or designee shall report to the Board, at least annually in
accordance with the timeline and indicators established by him/her and the Board,
regarding the district's SCSOS’s progress toward attaining each goal identified in the
LCAP. Evaluation data shall be used to recommend any necessary revisions to the
LCAP.
(cf. 0500 - Accountability)
Technical Assistance/Intervention
When it is in the best interest of the district SCSOS, the Board may submit a request to
the County Superintendent SPI for technical assistance, including, but not limited to:
(Education Code 52071)
1.
Assistance in the identification of district SCSOS strengths and weaknesses in
regard to state priorities and review of effective, evidence-based programs that
apply to the district's SCSOS’s goals
2.
Assistance from an academic expert, team of academic experts, or
another district in the county county office of education in the state in
identifying and implementing effective programs to improve the outcomes for
student subgroups
3.
Advice and assistance from the California Collaborative for Educational
Excellence established pursuant to Education Code 52074
In the event that the County Superintendent SPI requires the district SCSOS to receive
Policy Approved:
Sutter County Board of Education
BP 0460
Page 5 of 6
Policies and Regulations Manual
Sutter County Board of Education
Series 0000- Philosophy, Goals, Objectives and Comprehensive Plans
technical assistance pursuant to Education Code 52071, the Board shall review all
recommendations received from the County Superintendent SPI or other advisor and
shall consider revisions to the LCAP as appropriate in accordance with the process
specified in Education Code 52062.
If the Superintendent of Public Instruction (SPI) identifies the district SCSOS as needing
intervention pursuant to Education Code 52072, the district SCSOS shall cooperate with
any action taken by the SPI or any academic advisor appointed by the SPI, which may
include one or more of the following:
1.
Revision of the district's SCSOS’s LCAP
2.
Revision of the district's SCSOS’s budget in accordance with changes in the
LCAP
3.
A determination to stay or rescind any district SCSOS action that would
prevent the district SCSOS from improving outcomes for all student subgroups,
provided that action is not required by a collective bargaining agreement
Legal Reference:
EDUCATION CODE
17002 State School Building Lease-Purchase Law, including definition of good repair
41020 Audits
42127 Public hearing on budget adoption
42238.01-42238.07 Local control funding formula
44258.9 County superintendent review of teacher assignment
48985 Parental notices in languages other than English
51210 Course of study for grades 1-6
51220 Course of study for grades 7-12
52052 Academic Performance Index; numerically significant student subgroups
52060-52077 Local control and accountability plan
52302 Regional occupational centers and programs
52372.5 Linked learning pilot program
54692 Partnership academies
60119 Sufficiency of textbooks and instructional materials; hearing and resolution
60605.8 California Assessment of Academic Achievement; Academic Content
Standards Commission
60811.3 Assessment of language development
Policy Approved:
Sutter County Board of Education
BP 0460
Page 6 of 6
Policies and Regulations Manual
Sutter County Board of Education
Series 0000- Philosophy, Goals, Objectives and Comprehensive Plans
64001 Single plan for student achievement
99300-99301 Early Assessment Program
UNITED STATES CODE, TITLE 20
6312 Local educational agency plan
6826 Title III funds, local plans
Management Resources:
CSBA PUBLICATIONS
Impact of Local Control Funding Formula on Board Policies, November 2013
Local Control Funding Formula 2013, Governance Brief, August 2013
State Priorities for Funding: The Need for Local Control and Accountability Plans, Fact
Sheet, August 2013
CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS
California School Accounting Manual
WEB SITES
CSBA: http://www.csba.org
California Department of Education: http://www.cde.ca.gov
Policy Approved:
Sutter County Board of Education
AR 0460
Page 1 of 5
Policies and Regulations Manual
Sutter County Board of Education
Series 0000- Philosophy, Goals, Objectives and Comprehensive Plans
Local Control and Accountability Plan
Content of the Plan
The district's Sutter County Superintendent of Schools (SCSOS) Local Control and
Accountability Plan (LCAP) shall include, for the district Feather River Academy and
each district school: (Education Code 52060 52066)
1.
A description of the annual goals established for all students and for each
numerically significant subgroup as defined in Education Code 52052, including
ethnic subgroups, socioeconomically disadvantaged students, English learners,
students redesignated as fluent English proficient, students with disabilities who
are funded through the SCSOS’ local control Funding Formula, and foster youth.
The LCAP shall identify goals for each of the following state priorities and any
locally identified priorities:
a.
The degree to which district SCSOS teachers are appropriately assigned in
accordance with Education Code 44258.9 and fully credentialed in the subject
areas and for the students they are teaching; every district student has sufficient
access to standards-aligned instructional materials as determined pursuant to
Education Code 60119; and school facilities are maintained in good repair as
specified in Education Code 17002
(cf. 1312.4 - Williams Uniform Complaint Procedures)
(cf. 3517 - Facilities Inspection)
(cf. 4112.2 - Certification)
(cf. 4113 - Assignment)
(cf. 6161.1 - Selection and Evaluation of Instructional Materials)
b.
Implementation of the academic content and performance standards adopted by
the State Board of Education (SBE), including how the programs and services
will enable English learners to access the Common Core State Standards and
the English language development standards for purposes of gaining academic
content knowledge and English language proficiency
(cf. 6011 - Academic Standards)
(cf. 6174 - Education for English Language Learners)
Sutter County Board of Education
Approved:
AR 0460
Page 2 of 5
Policies and Regulations Manual
Sutter County Board of Education
Series 0000- Philosophy, Goals, Objectives and Comprehensive Plans
c.
Parent/guardian involvement, including efforts the district SCSOS makes to seek
parent/guardian input in district and school site decision making and how the
district will promote parent/guardian participation in programs for unduplicated
students, as defined in Education Code 42238.02 and Board policy
(cf. 3553 - Free and Reduced Price Meals)
(cf. 6020 - Parent Involvement)
(cf. 6159 - Individualized Education Program)
(cf. 6173.1 - Education for Foster Youth)
d.
Student achievement, as measured by all of the following as applicable:
(1)
Statewide assessments of student achievement
(2)
Academic Performance Index
(3)
The percentage of students who have successfully completed courses that
satisfy the requirements for entrance to the University of California and the
California State University, or career technical education sequences or programs
of study that satisfy specified requirements and align with SBE-approved career
technical education standards and frameworks, including, but not limited to,
those described in Education Code 52302, 52372.5, or 54692
(4)
The percentage of English learners who make progress toward English
proficiency as measured by the SBE-certified assessment of English proficiency
(5)
The English learner reclassification rate
(6)
The percentage of students who have passed an advanced placement
examination with a score of 3 or higher
(7)
The percentage of students who participate in and demonstrate college
preparedness in the Early Assessment Program pursuant to Education Code
99300-99301
(cf. 0500 - Accountability)
(cf. 6141.5 - Advanced Placement)
(cf. 6162.5 - Student Assessment)
(cf. 6162.51 - State Academic Achievement Tests)
(cf. 6178 - Career Technical Education)
Sutter County Board of Education
Approved:
AR 0460
Page 3 of 5
Policies and Regulations Manual
Sutter County Board of Education
Series 0000- Philosophy, Goals, Objectives and Comprehensive Plans
e.
Student engagement, as measured by school attendance rates, chronic
absenteeism rates, middle school dropout rates, high school dropout rates, and
high school graduation rates, as applicable
(cf. 6146.1 - High School Graduation Requirements)
(cf. 5113.1 - Chronic Absence and Truancy)
(cf. 5147 - Dropout Prevention)
(cf. 5149 - At-Risk Students)
f.
School climate, as measured by student suspension and expulsion rates and
other local measures, including surveys of students, parents/guardians, and
teachers on the sense of safety and school connectedness, as applicable
(cf. 5137 - Positive School Climate)
(cf. 5144 - Discipline)
(cf. 5144.1 - Suspension and Expulsion/Due Process)
(cf. 5144.2 - Suspension and Expulsion/Due Process (Students with Disabilities))
g.
The extent to which students have access to and are enrolled in a broad course
of study that includes all of the subject areas described in Education Code 51210
and 51220, as applicable, including the programs and services developed and
provided to unduplicated students and students with disabilities, and the
programs and services that are provided to benefit these students as a result of
supplemental and concentration grant funding pursuant to Education Code
42238.02 and 42238.03
(cf. 6143 - Courses of Study)
h.
Student outcomes, if available, in the subject areas described in Education Code
51210 and 51220, as applicable
i.
Expelled Youth- the extent to which the county superintendent will coordinate
instruction of expelled pupils pursuant to Section 48926
j.
Foster Youth- the extent to which the county superintendent of schools will
coordinate services for foster children, including, but not limited to, all of the
following:
(1)
Working with the county child welfare agency to minimize changes in school
placement
Sutter County Board of Education
Approved:
AR 0460
Page 4 of 5
Policies and Regulations Manual
Sutter County Board of Education
Series 0000- Philosophy, Goals, Objectives and Comprehensive Plans
(2)
(3)
Providing education-related information to the county child welfare agency to
assist the county child welfare agency in the delivery of services to foster
children, including, but not limited to, educational status and progress information
that is required to be included in court reports
Responding to requests from the juvenile court for information and working with
the juvenile court to ensure the delivery and coordination of necessary
educational services
(4)
Establishing a mechanism for the efficient expeditious transfer of health and
education records and the health and education and education passport.
2.
Any goals identified for any local priorities established by the Board.
(cf. 0200 - Goals for the School District)
3.
A description of the specific actions the district SCSOS will take during each year
of the LCAP to achieve the identified goals, including the enumeration of any
specific actions necessary for that year to correct any deficiencies in regard to
the state and local priorities specified in items #1-2 above. Such actions shall not
supersede provisions of existing collective bargaining agreements within the
district. SCSOS.
For purposes of the descriptions required by items #1-3 above, the Board may consider
qualitative information, including, but not limited to, findings that result from any school
quality reviews conducted pursuant to Education Code 52052 or any other reviews.
(Education Code 52060)
For any local priorities addressed in the LCAP, the Board and Superintendent or
designee shall identify the method for measuring the district's SCSOS progress toward
achieving those goals. (Education Code 52060)
A county board of education may identify local priorities, goals in regard to the
local priorities, and the method for measuring the county office of education’s
progress towards achieving those goals.
To the extent practicable, data reported in the LCAP shall be reported in a manner
consistent with how information is reported on a school accountability report card.
(Education Code 52060)
(cf. 0510 - School Accountability Report Card)
Sutter County Board of Education
Approved:
AR 0460
Page 5 of 5
Policies and Regulations Manual
Sutter County Board of Education
Series 0000- Philosophy, Goals, Objectives and Comprehensive Plans
Annual Updates
On or before July 1 of each year, the LCAP shall be updated using the template
developed by the SBE and shall include all of the following: (Education Code
520616-52069)
1.
A review of any changes in the applicability of the goals described in the existing
LCAP pursuant to the section "Content of the Plan" above
2.
A review of the progress toward the goals included in the existing LCAP, an
assessment of the effectiveness of the specific actions described in the existing
LCAP toward achieving the goals, and a description of changes to the specific
actions the district SCSOS will make as a result of the review and assessment
3.
A listing and description of the expenditures for the fiscal year implementing the
specific actions included in the LCAP and the changes to the specific actions
made as a result of the reviews and assessment required by items #1-2 above
4.
A listing and description of expenditures for the fiscal year that will serve
unduplicated students and students redesignated as fluent English proficient
Availability of the Plan
The Superintendent or designee shall post the LCAP and any updates or revisions to
the LCAP on the district's SCSOS web site. (Education Code 52065)
(cf. 1113 - District and School Web Sites)
Sutter County Board of Education
Approved:
Agenda Item No.
BOARD AGENDA ITEM: First Reading – Board Policies
BOARD MEETING DATE:
November 12, 2014
AGENDA ITEM SUBMITTED FOR:
X
PREPARED BY:
Action
Gail Atwood/Cindy Stassi
Reports/Presentation
SUBMITTED BY:
Information
Bill Cornelius/Cabinet
Public Hearing
PRESENTING TO BOARD:
Other (specify)
First Reading Board Bylaws & Policies
Bill Cornelius
BACKGROUND AND SUMMARY INFORMATION:
Cabinet is recommending the following Board Bylaws and Policies for adoption:
BP 3100 – Budget
AR 3100 – Budget
BP 3311 – Bids
AR 3311 – Bids
BB 9222 – Resignation
This first reading will provide the Board with an opportunity to review the bylaw/
policies. They will be brought back in December 2014 for a second reading
and adoption.
13.0
Please include 18 copies of any background material you wish included in the packet.
BP 3100
Page 1 of 4
Policies and Regulations Manual
Sutter County Board of Education
Board Policy
Series 3000 - Business and Non-Instructional Operations
BUDGET
Definition
The Sutter County Board of Education recognizes its critical responsibility for
adopting a sound budget for each fiscal year which is aligned with the Sutter
County Superintendent of School’s (SCSOS) vision, goals, and priorities. The
SCSOS budget shall guide administrative decisions and actions throughout the
year and shall serve as a tool for monitoring the fiscal health of the county office.
(cf. 0000 - Vision)
(cf. 3000 - Concepts and Roles)
(cf. 3300 - Expenditures and Purchases)
(cf. 3460 - Financial Reports and Accountability)
(cf. 9000 - Role of the Board)
The SCSOS budget shall show a complete plan and itemized statement of all
proposed expenditures and all estimated revenues for the following fiscal year,
together with a comparison of revenues and expenditures for the current fiscal
year.
Budget Development and Adoption Process
The Board shall hold at least one public hearing to solicit the recommendations
and comments of members of the public regarding the specific actions and
expenditures proposed to be included in the budget. The public hearing shall be
held at the same meeting as the public hearing required prior to the adoption of
the Local Control Accountability Plan (LCAP) in accordance with Education Code
42127 and AR 3100 - Budget. (Education Code 42127, 52062)
Prior to adopting the budget, but at the same public meeting, the Board shall
adopt the LCAP or the annual update. This meeting shall be held after the public
hearing described above, but not on the same day as the hearing. (Education
Code 52062; Board Policy 0460, Local Control Accountability Plan)
The budget that is formally adopted by the Sutter County Board of Education
shall be in the format prescribed by the Superintendent of Public Instruction. The
Superintendent or designee may supplement this format with additional
information as necessary to effectively communicate the budget to the Board,
staff, and public.
________________________________________________________________________
Sutter County Board of Education
Adopted:
BP 3100
Page 2 of 4
Policies and Regulations Manual
Sutter County Board of Education
In developing the SCSOS budget, the Superintendent or designee shall analyze
criteria and standards adopted by the State Board of Education which address
estimation of funded average daily attendance (a.d.a.), projected enrollment,
ratio of a.d.a. to enrollment, projected revenue limit, salaries and benefits, other
revenues and expenditures, facilities maintenance, deficit spending, fund
balance, and reserves. The budget review shall also identify supplemental
information regarding contingent liabilities, use of one-time revenues for ongoing
expenditures, use of ongoing revenues for one-time expenditures, contingent
revenues, contributions, long-term commitments, unfunded liabilities, and the
status of labor agreements. (Education Code 33127, 33128, 33129; 5 CCR
15440-15451)
The Sutter County Superintendent of Schools shall establish and maintain a
general fund reserve for economic uncertainty that meets or exceeds the
requirements of law. (Education Code 33128.3; 5 CCR 15450)
The Sutter County Board of Education may establish other budget assumptions
or parameters which may take into consideration the stability of funding sources,
legal requirements and constraints on the use of funds, anticipated increases
and/or decreases in the cost of services and supplies, categorical program
requirements, and any other factors necessary to ensure that the budget is a
realistic plan for county revenues and expenditures.
Single Budget Adoption Process
The Superintendent or designee shall establish an annual budget development
process and calendar in accordance with the single budget adoption process
described in Education Code 1622.
The Superintendent or designee shall classify fund balances in compliance with
Governmental Accounting Standards Board (GASB) Statement 54, as outlined in
Superintendent Policy SP 3460.
To protect the Sutter County Superintendent of Schools against unforeseen
circumstances such as revenue shortfalls and unanticipated expenditures, the
Board intends to maintain a minimum unassigned fund balance which includes a
reserve for economic uncertainties equal to at least two months of general fund
operating expenditures, or 15 percent of general fund expenditures and other
financing uses.
________________________________________________________________________
Sutter County Board of Education
Adopted:
BP 3100
Page 3 of 4
Policies and Regulations Manual
Sutter County Board of Education
If the unassigned fund balance falls below this level due to an emergency
situation, unexpected expenditures, or revenue shortfalls, the Superintendent
shall present a plan to the Sutter County Board of Education to recover the fund
balance which may include dedicating new unrestricted revenues, reducing
expenditures, and/or increasing revenues or pursuing other funding sources.
Long-Term Financial Obligations
The SCSOS current-year budget and multi-year projections shall include
adequate provisions for addressing the SCSOS long-term financial obligations,
including, but not limited to, long-term obligations resulting from collective
bargaining agreements, financing of facilities projects, unfunded or future liability
for retiree benefits, and accrued workers' compensation claims.
(cf. 4141/4241 - Collective Bargaining Agreement)
(cf. 4143/4243 - Negotiations/Consultation)
(cf. 4154/4254/4354 - Health and Welfare Benefits)
(cf. 7210 - Facilities Financing)
(cf. 9250 - Remuneration, Reimbursement and Other Benefits)
Legal Reference:
EDUCATION CODE
1240 Duties of county superintendent of schools
33127-33131 Standards and criteria for local budgets and expenditures
35035 Powers and duties of superintendent
35161 Powers and duties, generally, of governing boards
42103 Public hearing on proposed budget; requirements for content of
proposed budget
1620-1622 – County Office of Education Budget Approval
42122-42129 Budget requirements
42130-42134 Financial certifications
42140-42141 Disclosure of fiscal obligations
42602 Use of unbudgeted funds
42605 Tier 3 categorical flexibility
42610 Appropriation of excess funds and limitation thereon
44518-44519.2 Chief business officer training program
45253 Annual budget of personnel commission
45254 First year budget of personnel commission
GOVERNMENT CODE
7900-7914 Appropriations limit
CODE OF REGULATIONS, TITLE 5
________________________________________________________________________
Sutter County Board of Education
Adopted:
BP 3100
Page 4 of 4
Policies and Regulations Manual
Sutter County Board of Education
15060 Standardized account code structure
15440-15451 Criteria and standards for school district budgets
Management Resources:
CSBA PUBLICATIONS
Maximizing School Board Governance: Budget Planning and Adoption, 2006
Maximizing School Board Governance: Understanding District Budgets,
2006
School Finance CD-ROM, 2005
CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS
California School Accounting Manual
New Requirements for Reporting Fund Balance in Governmental Funds,
January 7, 2011
FISCAL CRISIS AND MANAGEMENT ASSISTANCE TEAM
PUBLICATIONS
Fiscal Oversight Guide for AB 1200, AB 2756 and Subsequent Related
Legislation, September 2006
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Best Practice: Appropriate Level of Unrestricted Fund Balance in the General
Fund, 2009
GOVERNMENTAL ACCOUNTING STANDARDS BOARD STATEMENTS
Statement 54, Fund Balance Reporting and Governmental Fund Type
Definitions, March 2009
Statement 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions, June 2004
Statement 34, Basic Financial Statements and Management's Discussion
and Analysis - For State and Local Governments, June 1999
WEB SITES
CSBA: http://www.csba.org
Association of California School Administrators: http://www.acsa.org
California Department of Education, Finance and Grants:
http://www.cde.ca.gov/fg
California Department of Finance: http://www.dof.ca.gov
Fiscal Crisis and Management Assistance Team: http://www.fcmat.org
Government Finance Officers Association: http://www.gfoa.org
Governmental Accounting Standards Board: http://www.gasb.org
Legislative Analyst's Office: http://www.lao.ca.gov
School Services of California, Inc.: http://www.sscal.com
________________________________________________________________________
Sutter County Board of Education
Adopted:
BB 9222
Page 1 of 1
Policies and Regulations Manual
Sutter County Board of Education
Series 9000 – Board Bylaws
Resignation
A Governing Board member who wishes to resign may do so by filing a written
resignation with the Sutter County Superintendent of Schools. (Education Code 5090)
The written resignation is effective when filed, except when a deferred effective date is
specified in the resignation. (Education Code 5090)
A Board member may not defer the effective date of his/her resignation for more than
60 days after filing. (Education Code 5091)
A written resignation, whether specifying a deferred effective date or otherwise, shall be
irrevocable upon being filed. (Education Code 5090)
Upon resignation, the Board member may continue to exercise all his/her powers, save
that of voting for a successor, until the effective date of resignation. (Education Code
35178)
(cf. 9270 - Conflict of Interest)
Legal Reference:
EDUCATION CODE
5090 Definition (vacancy)
5091 Special Election
35178 Resignation with deferred effective date
Policy Approved:
Sutter County Board of Education
AR 3100
Page 1 of 2
Policies and Regulations Manual
Sutter County Board of Education
Administrative Regulation
Series 3000 - Business and Non-instructional Operations
BUDGET
Initial Budget Adoption
On or before July 1 of each year, the Sutter County Board of Education shall
adopt a budget which adheres to the state's standardized account code structure
(SACS) as prescribed by the Superintendent of Public Instruction (SPI).
(Education Code 42126, 42127)
The Board shall hold at least one public hearing to solicit the recommendations
and comments of members of the public regarding the specific actions and
expenditures proposed to be included in the budget. The public hearing shall be
held at the same meeting as the public hearing required prior to the adoption of
the Local Control Accountability Plan (LCAP) in accordance with Education Code
42127 and 52062.
Prior to adopting the budget, but at the same public meeting, the Board shall
adopt the LCAP or the annual update. This meeting shall be held after the public
hearing described above, but not on the same day as the hearing.
(Education Code 42103, 42127, 52062)
(cf. 9320 - Meetings and Notices)
(cf. 9322 - Agenda/Meeting Materials)
(cf. 9323 - Meeting Conduct)
The Superintendent or designee shall file the adopted budget with the
Superintendent of Public Instruction (SPI) no later than five (5) days after
adoption or by July 1, whichever occurs first. The budget and supporting data
shall be maintained and made available for public review. (Education Code
52067)
(cf. 1340 – Access to District Records)
Revised Budget
OPTION 1: (Single Budget Adoption Process)
No later than 45 days after the Governor signs the annual Budget Act, the
Superintendent or designee shall make available for public review any revisions
________________________________________________________________________
Sutter County Board of Education
Adopted:
AR 3100
Page 2 of 2
Policies and Regulations Manual
Sutter County Board of Education
in budgeted revenues and expenditures which are consequently necessary.
(Education Code 1622)
If the Superintendent of Public Instruction (SPI) disapproves the Sutter County
Superintendent of Schools’ budget, the Sutter County Board of Education shall
review and respond to his/her recommendations at a public meeting on or before
September 8. The response shall include any revisions to the adopted budget
and any other proposed actions to be taken as a result of those
recommendations. (Education Code 1622)
Before revising the budget, the county board of education shall hold a public
hearing regarding the proposed revisions, which shall be made available for
public inspection not less than three working days before the hearing. The
agenda for that hearing shall be posted at least 72 hours before the public
hearing and shall include the location where the budget will be available for
public inspection. The revised budget, and supporting data, shall be maintained
and made available for public review. (Education Code 1622)
(Board Policy 0460, Local Control Accountability Plan)
________________________________________________________________________
Sutter County Board of Education
Adopted:
BP 3100
Page 1 of 4
Policies and Regulations Manual
Sutter County Board of Education
Board Policy
Series 3000 - Business and Non-Instructional Operations
BUDGET
Definition
The Sutter County Board of Education recognizes its critical responsibility for
adopting a sound budget for each fiscal year which is aligned with the Sutter
County Superintendent of School’s (SCSOS) vision, goals, and priorities. The
SCSOS budget shall guide administrative decisions and actions throughout the
year and shall serve as a tool for monitoring the fiscal health of the county office.
(cf. 0000 - Vision)
(cf. 3000 - Concepts and Roles)
(cf. 3300 - Expenditures and Purchases)
(cf. 3460 - Financial Reports and Accountability)
(cf. 9000 - Role of the Board)
The SCSOS budget shall show a complete plan and itemized statement of all
proposed expenditures and all estimated revenues for the following fiscal year,
together with a comparison of revenues and expenditures for the current fiscal
year.
Budget Development and Adoption Process
The Board shall hold at least one public hearing to solicit the recommendations
and comments of members of the public regarding the specific actions and
expenditures proposed to be included in the budget. The public hearing shall be
held at the same meeting as the public hearing required prior to the adoption of
the Local Control Accountability Plan (LCAP) in accordance with Education Code
42127 and AR 3100 - Budget. (Education Code 42127, 52062)
Prior to adopting the budget, but at the same public meeting, the Board shall
adopt the LCAP or the annual update. This meeting shall be held after the public
hearing described above, but not on the same day as the hearing. (Education
Code 52062; Board Policy 0460, Local Control Accountability Plan)
The budget that is formally adopted by the Sutter County Board of Education
shall be in the format prescribed by the Superintendent of Public Instruction. The
Superintendent or designee may supplement this format with additional
information as necessary to effectively communicate the budget to the Board,
staff, and public.
________________________________________________________________________
Sutter County Board of Education
Adopted:
BP 3100
Page 2 of 4
Policies and Regulations Manual
Sutter County Board of Education
In developing the SCSOS budget, the Superintendent or designee shall analyze
criteria and standards adopted by the State Board of Education which address
estimation of funded average daily attendance (a.d.a.), projected enrollment,
ratio of a.d.a. to enrollment, projected revenue limit, salaries and benefits, other
revenues and expenditures, facilities maintenance, deficit spending, fund
balance, and reserves. The budget review shall also identify supplemental
information regarding contingent liabilities, use of one-time revenues for ongoing
expenditures, use of ongoing revenues for one-time expenditures, contingent
revenues, contributions, long-term commitments, unfunded liabilities, and the
status of labor agreements. (Education Code 33127, 33128, 33129; 5 CCR
15440-15451)
The Sutter County Superintendent of Schools shall establish and maintain a
general fund reserve for economic uncertainty that meets or exceeds the
requirements of law. (Education Code 33128.3; 5 CCR 15450)
The Sutter County Board of Education may establish other budget assumptions
or parameters which may take into consideration the stability of funding sources,
legal requirements and constraints on the use of funds, anticipated increases
and/or decreases in the cost of services and supplies, categorical program
requirements, and any other factors necessary to ensure that the budget is a
realistic plan for county revenues and expenditures.
Single Budget Adoption Process
The Superintendent or designee shall establish an annual budget development
process and calendar in accordance with the single budget adoption process
described in Education Code 1622.
The Superintendent or designee shall classify fund balances in compliance with
Governmental Accounting Standards Board (GASB) Statement 54, as outlined in
Superintendent Policy SP 3460.
To protect the Sutter County Superintendent of Schools against unforeseen
circumstances such as revenue shortfalls and unanticipated expenditures, the
Board intends to maintain a minimum unassigned fund balance which includes a
reserve for economic uncertainties equal to at least two months of general fund
operating expenditures, or 15 percent of general fund expenditures and other
financing uses.
________________________________________________________________________
Sutter County Board of Education
Adopted:
BP 3100
Page 3 of 4
Policies and Regulations Manual
Sutter County Board of Education
If the unassigned fund balance falls below this level due to an emergency
situation, unexpected expenditures, or revenue shortfalls, the Superintendent
shall present a plan to the Sutter County Board of Education to recover the fund
balance which may include dedicating new unrestricted revenues, reducing
expenditures, and/or increasing revenues or pursuing other funding sources.
Long-Term Financial Obligations
The SCSOS current-year budget and multi-year projections shall include
adequate provisions for addressing the SCSOS long-term financial obligations,
including, but not limited to, long-term obligations resulting from collective
bargaining agreements, financing of facilities projects, unfunded or future liability
for retiree benefits, and accrued workers' compensation claims.
(cf. 4141/4241 - Collective Bargaining Agreement)
(cf. 4143/4243 - Negotiations/Consultation)
(cf. 4154/4254/4354 - Health and Welfare Benefits)
(cf. 7210 - Facilities Financing)
(cf. 9250 - Remuneration, Reimbursement and Other Benefits)
Legal Reference:
EDUCATION CODE
1240 Duties of county superintendent of schools
33127-33131 Standards and criteria for local budgets and expenditures
35035 Powers and duties of superintendent
35161 Powers and duties, generally, of governing boards
42103 Public hearing on proposed budget; requirements for content of
proposed budget
1620-1622 – County Office of Education Budget Approval
42122-42129 Budget requirements
42130-42134 Financial certifications
42140-42141 Disclosure of fiscal obligations
42602 Use of unbudgeted funds
42605 Tier 3 categorical flexibility
42610 Appropriation of excess funds and limitation thereon
44518-44519.2 Chief business officer training program
45253 Annual budget of personnel commission
45254 First year budget of personnel commission
GOVERNMENT CODE
7900-7914 Appropriations limit
CODE OF REGULATIONS, TITLE 5
________________________________________________________________________
Sutter County Board of Education
Adopted:
BP 3100
Page 4 of 4
Policies and Regulations Manual
Sutter County Board of Education
15060 Standardized account code structure
15440-15451 Criteria and standards for school district budgets
Management Resources:
CSBA PUBLICATIONS
Maximizing School Board Governance: Budget Planning and Adoption, 2006
Maximizing School Board Governance: Understanding District Budgets,
2006
School Finance CD-ROM, 2005
CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS
California School Accounting Manual
New Requirements for Reporting Fund Balance in Governmental Funds,
January 7, 2011
FISCAL CRISIS AND MANAGEMENT ASSISTANCE TEAM
PUBLICATIONS
Fiscal Oversight Guide for AB 1200, AB 2756 and Subsequent Related
Legislation, September 2006
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Best Practice: Appropriate Level of Unrestricted Fund Balance in the General
Fund, 2009
GOVERNMENTAL ACCOUNTING STANDARDS BOARD STATEMENTS
Statement 54, Fund Balance Reporting and Governmental Fund Type
Definitions, March 2009
Statement 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions, June 2004
Statement 34, Basic Financial Statements and Management's Discussion
and Analysis - For State and Local Governments, June 1999
WEB SITES
CSBA: http://www.csba.org
Association of California School Administrators: http://www.acsa.org
California Department of Education, Finance and Grants:
http://www.cde.ca.gov/fg
California Department of Finance: http://www.dof.ca.gov
Fiscal Crisis and Management Assistance Team: http://www.fcmat.org
Government Finance Officers Association: http://www.gfoa.org
Governmental Accounting Standards Board: http://www.gasb.org
Legislative Analyst's Office: http://www.lao.ca.gov
School Services of California, Inc.: http://www.sscal.com
________________________________________________________________________
Sutter County Board of Education
Adopted:
AR 3100
Page 1 of 2
Policies and Regulations Manual
Sutter County Board of Education
Administrative Regulation
Series 3000 - Business and Non-instructional Operations
BUDGET
Initial Budget Adoption
On or before July 1 of each year, the Sutter County Board of Education shall
adopt a budget which adheres to the state's standardized account code structure
(SACS) as prescribed by the Superintendent of Public Instruction (SPI).
(Education Code 42126, 42127)
The Board shall hold at least one public hearing to solicit the recommendations
and comments of members of the public regarding the specific actions and
expenditures proposed to be included in the budget. The public hearing shall be
held at the same meeting as the public hearing required prior to the adoption of
the Local Control Accountability Plan (LCAP) in accordance with Education Code
42127 and 52062.
Prior to adopting the budget, but at the same public meeting, the Board shall
adopt the LCAP or the annual update. This meeting shall be held after the public
hearing described above, but not on the same day as the hearing.
(Education Code 42103, 42127, 52062)
(cf. 9320 - Meetings and Notices)
(cf. 9322 - Agenda/Meeting Materials)
(cf. 9323 - Meeting Conduct)
The Superintendent or designee shall file the adopted budget with the
Superintendent of Public Instruction (SPI) no later than five (5) days after
adoption or by July 1, whichever occurs first. The budget and supporting data
shall be maintained and made available for public review. (Education Code
52067)
(cf. 1340 – Access to District Records)
Revised Budget
OPTION 1: (Single Budget Adoption Process)
No later than 45 days after the Governor signs the annual Budget Act, the
Superintendent or designee shall make available for public review any revisions
________________________________________________________________________
Sutter County Board of Education
Adopted:
AR 3100
Page 2 of 2
Policies and Regulations Manual
Sutter County Board of Education
in budgeted revenues and expenditures which are consequently necessary.
(Education Code 1622)
If the Superintendent of Public Instruction (SPI) disapproves the Sutter County
Superintendent of Schools’ budget, the Sutter County Board of Education shall
review and respond to his/her recommendations at a public meeting on or before
September 8. The response shall include any revisions to the adopted budget
and any other proposed actions to be taken as a result of those
recommendations. (Education Code 1622)
Before revising the budget, the county board of education shall hold a public
hearing regarding the proposed revisions, which shall be made available for
public inspection not less than three working days before the hearing. The
agenda for that hearing shall be posted at least 72 hours before the public
hearing and shall include the location where the budget will be available for
public inspection. The revised budget, and supporting data, shall be maintained
and made available for public review. (Education Code 1622)
(Board Policy 0460, Local Control Accountability Plan)
________________________________________________________________________
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
BP 3311
Page 1 of 3
Series 3000 – Business and Non-Instructional Operations
Bids
In order to ensure transparency and the prudent expenditure of public funds, Sutter
County Superintendent of School (SCSOS) shall award contracts in an objective
manner and in accordance with the law. SCSOS equipment, supplies, and services
shall be purchased using competitive bidding when required by law or if the
Superintendent determines that it is in the best interest of SCSOS to do so.
When the Superintendent has determined that it is in the best interest of SCSOS,
SCSOS may piggyback onto the contract of another public agency or corporation to
lease or purchase equipment or supplies to the extent authorized by law. (Public
Contract Code 20118)
Bid specification shall be carefully designed and shall describe in detail the quality,
delivery, and service required.
To assist the SCSOS in determining whether bidders are responsible, the
Superintendent may require prequalification procedures as allowed by law and specified
in administrative regulation.
The Uniform Public Construction Cost Accounting Act (UPCCAA)
The Uniform Public Construction Cost Accounting Act (UPCCAA) allows SCSOS to
follow its procedures to change both the dollar amount limitations and the advertising
procedures ordinarily applicable in competitive bidding. Rather than the usual $15,000
bid limit for public projects applicable to Counties, under the Act, public works projects
may be performed as follows:
1. Projects of $45,000 or less may be performed by force account, negotiated
contract, or purchase order
2. Projects of $175,000 or less may be left to contract by so-called “informal bidding
procedures” established in the Act
3. Projects of more than $175,000 remain subject to standard formal bidding
procedures
Existing law governing public contracts establishes procedures that public agencies, as
defined, are required to follow when performing public works projects, and authorizes
the governing body of the SCSOS to adopt a resolutions, by a 4/5 vote, to award the
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
BP 3311
Page 2 of 3
contract at $187,500 or less to the lowest responsible bidder when all informal bids on
the public works project are in excess of $175,000.
In electing to become subject to the Act, SCSOS must implement and adhere to
detailed notice and accounting systems published in the Cost Accounting Policies and
Procedures Manual published by the California Uniform Public Construction Cost
Accounting Commission.
LEGAL REFERENCE: Education Code
17595 Purchases through Department of General Services
38083 Purchase of perishable foodstuffs and seasonable commodities
38110 Purchase of supplies through county superintendent
38111 Purchases by County governing board
38112 Purchases of necessary supplies
39802 Transportation bids and contracts for services
Government Code
4330-4334 Preference of California-made materials
6252
Definition of public record
53060 Special services and advice
54201-54205 Purchase of supplies and equipment by local agencies
Public Contract Code
2000-2001 Responsive bidders
3002
Roofing projects
Bids, specifications by brand or trade name not permitted
3400
3410
United States produce and processed foods
6610
Bid visits
12161 Definitions, recycled paper products
12168 Preference for purchase of recycled paper products
12169 Bidders to specify percentage of recycled paper product
12200 Definitions, recycled goods, materials and supplies
20103.8 Award of contracts
12210 Purchase of recycled products preferred
12213 Specification by bidder of recycled content
20103.8 Award of contracts
20107 Bidder's security
20111-20118.4 School County s
20189 Bidder's security, earthquake relief
22002 Definition of public project
22010 Uniform Construction Accounting Procedures
22030-22045 Alternative procedures for public projects (UPCCAA)
22050 Alternative emergency procedures
Court Decisions
Konica Business Machines v. Regents of the University of
California, (1988) 206
Cal.App.3d 449
City of Inglewood-Los Angeles County Civic Center
Authority v. Superior Court, (1972) 7 Cal.3d 861
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
Management Resources: Web Sites
CSBA: www.csba.org
California Association of School Business Officials: www.casbo.org
Sutter County Board of Education
Adopted:
BP 3311
Page 3 of 3
Policies and Regulations Manual
Sutter County Board of Education
AR 3311
Page 1 of 9
Series 3000 – Business and Non-Instructional Operations
Advertised/Competitive Bids
Sutter County Superintendent of Schools (SCSOS) shall seek competitive bids through
advertisement for contracts involving an expenditure of $175,000 or more for a public
project. Public project means construction, reconstruction, erection, alteration,
renovation, improvement, painting, repainting, demolition, and repair work involving
SCSOS owned, leased, or operated facility. (Public Contract Code 20111, 22002)
The SCSOS shall also seek competitive bids through advertisement for contracts
exceeding the amount specified in law, and as annually adjusted by the Superintendent
of Public Instruction, for any of the following: (Public Contract Code 20111; Government
Code 53060)
1. The purchase of equipment, materials, or supplies to be furnished, sold, or
leased to the County
2. Services, not including construction services or special services and advice in
accounting, financial, legal, or administrative matters
3. Repairs, including maintenance that is not a public project
Maintenance means routine, recurring, and usual work for preserving, protecting, and
keeping any SCSOS facility operating in a safe, efficient, and continually usable
condition for the intended purpose for which it was designed, improved, constructed,
altered, or repaired. Maintenance includes, but is not limited to, carpentry, electrical,
plumbing, glazing, and other craft work designed to preserve the facility, as well as
repairs, cleaning, and other operations on machinery and other permanently attached
equipment. This definition does not include, among other types or work, janitorial or
custodial services and protection provided by a security forces, nor does it include
painting, repainting, or decorating other than touchup. (Public Contract Code 20115)
Unless otherwise authorized by law, contracts shall be let to the lowest responsible
bidder who shall give such security as the Governing Board requires, or else all bids
shall be rejected. (Public Contract Code 20111)
When letting a contract for the procurement and/or maintenance of electronic data
processing systems and supporting software, the Board may contract with any one of
the three lowest responsible bidders. (Public Contract Code 20118.1)
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
AR 3311
Page 2 of 9
The Board shall secure bids pursuant to Public Contract Code 20111 and 20112 for any
transportation service expenditure more than $10,000 when contemplating that such a
contract may be made with a person or corporation other than a common carrier,
municipally owned transit system, or a parent/guardian of students who are to be
transported. The Board may let this contract to other than the lowest bidder. (Education
Code 39802)
No work, project, services, or purchase shall be split or separated into smaller work
orders or projects for the purpose of evading the legal requirements of Public Contract
Code 20111-20118.4 for contracting after competitive bidding. (Public Contract Code
20116)
Instructions and Procedures for Advertised Bids
The Superintendent or designee shall call for bids by placing a notice at least once a
week for two weeks in a local newspaper or general circulation published in the County,
or if no such newspaper exists, then in some newspaper of general circulation,
circulated in the county. The Superintendent or designee also may post the notice on
the County’s website or through an electronic portal. The notice shall state the work to
be done or materials or supplies to be furnished and the time and place and website
where bids will be opened. SCSOS may accept a bid that has been submitted
electronically or on paper. (Public Contract Code 20112)
The notice shall contain the time, date, and location of any mandatory pre-bid
conference, site visit, or meeting. The notice shall also detail when and where project
documents, including final plan and specifications, are available. Any such mandatory
visit or meeting shall not occur within a minimum of five calendar days of the publication
of the initial notice. (Public Contract Code 6610) Bid instructions and specifications
shall include the following requirements and information:
1. All bidders shall certify the minimum, if not exact, percentage of post-consumer
materials in products, materials, goods, or supplies offered or sold. (Public
Contract Code 22152)
2. All bids for construction work shall be presented under sealed cover and shall be
accompanied by one of the following forms of bidder’s security: (Public Contract
Code 22152)
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
AR 3311
Page 3 of 9
a. Cash
b. A cashier’s check made payable to SCSOS
c. A certified check made payable to SCSOS
d. A bidder’s bond executed by an admitted surety insurer and made payable
to SCSOS
The security of unsuccessful bidders shall be returned in a reasonable
period of time, but in no event later than 60 days after the bid is awarded.
(Public Contract Code 20111)
3. When a standardized proposal form is provided to SCSOS, bids not presented
on the standard form shall be disregarded. (Public Contract Code 20111.5)
4. Bids shall not be accepted after the advertised bid opening time, regardless of
whether the bids are actually opened at that time. (Public Contract Code 20112)
5. When two or more identical lowest or highest bids are received, the Board may
determine by lot which bid shall be accepted. (Public Contact Code 20117)
6. If SCSOS requires that the bid include prices for items that may be added to or
deducted from the scope of work in the contract, the bid solicitation shall specify
which one of the following methods will be used to determine the lowest bid. In
the absence of such a specification, only the method provided in item a below
shall be used. (Public Contract Code 20103.8)
a. The lowest bid shall be the lowest total of the bid prices on the base
contract without consideration of the prices on the additive or deductive
items.
b. The lowest bid shall be the lowest total of the bid prices on the base
contract and those additive or deductive items that were specifically
identified in the bid solicitation as being used for the purpose of
determining the lowest bid price.
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
AR 3311
Page 4 of 9
c. The lowest bid shall be the lowest total of the bid prices on the base
contract and those additive or deductive items that, when taken in order
from a specifically identified list of those items in the solicitation, and
added to or subtracted from the base contract, are less than or equal to a
funding amount publicly disclosed by SCSOS before the first bid is
opened.
The lowest bid shall be determined in a manner that prevents any
information that would identify any of the bidders or proposed
subcontractors or suppliers from being revealed to SCSOS before the
ranking or all bidders from lowest to highest has been determined. (Public
Contract Code 20103.8)
7. Any subsequent change or alteration of a contract shall be governed by the
provisions of Public Contract Code 20118.4.
8. After being opened, all submitted bids become public records pursuant to
Government Code 6252 and shall be made available for review pursuant to law,
Board policy, and administrative regulation.
Alternative Bid Procedure for Technological Supplies and Equipment
Rather than seek competitive bids, the Superintendent may use competitive negotiation
when it makes a finding that SCSOS procurement is for computers, software,
telecommunications equipment, microwave equipment, or other related electronic
equipment and apparatus. Competitive negotiation shall not be used to contract for
construction or for the procurement of any product that is available in substantial
quantities to the general public. (Public Contract Code 20118.2)
The competitive negotiation shall include, but is not limited to, the following
requirements: (Public Contract Code 20118.2)
1. The Superintendent or designee shall prepare a request for proposals (RFP) that
shall be submitted to an adequate number of qualified sources, as determined by
SCSOS, to permit reasonable competition consistent with the nature and
requirement of the procurement.
2. Notice of the RFP shall be published at least twice in a newspaper of general
circulation, at least 10 days before the date for the receipt of the proposals.
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3. The Superintendent or designee shall make every effort to generate the
maximum feasible number of proposals from qualified sources and shall make a
finding to that effect before proceeding to negotiation if only a single response to
the RFP is received.
4. The RFP shall identify all significant evaluation factors, including price, and their
relative importance.
5. The Superintendent or designee shall provide reasonable procedures for the
technical evaluation of the RFPs received, the identification of qualified sources,
and the selection for the award of the contract.
6. The Superintendent or designee shall award the contract to the qualified bidder
whose proposal meets the evaluation standards and will be most advantageous
to SCSOS with price and all other factors considered.
7. If the Superintendent or designee does not award the contract to the bidder
whose proposal contains the lowest price, then the Superintendent shall make a
finding setting forth the basis for the award.
8. The Superintendent, at its discretion, may reject all proposals and request new
RFPs.
9. Provisions in any contract concerning utilization of small business enterprises
that are in accordance with the RFP, shall not be subject to negation with the
successful proposer.
Bids Not Required
Without advertising for bids and upon a determination that it is in the best interest of
SCSOS, the Superintendent may authorize, by contract, lease, requisition, or purchase
order, and other public corporation or agency to lease data-processing equipment or to
purchase materials, supplies, equipment, automotive vehicles, tractors, and other
personal property for SCSOS in the manner that the other public corporation or agency
is authorized to make the leases or purchases form a vendor (“piggyback”). (Public
Contract Code 20118)
Alternatively, if there is an existing contract between a public corporation or agency and
a vendor for the lease or purchase of personal property, SCSOS may authorize the
lease or purchase of personal property directly from the vendor by contract, lease,
Sutter County Board of Education
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Sutter County Board of Education
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requisition, or purchase order and make payment to the vendor under the same terms
that are available to the public corporation or agency under the contract. (Public
Contract Code 20118)
Supplementary textbooks, library books, education films, audiovisual materials, test
materials, workbooks, instructional computer software packages, or periodicals may be
purchased in any amount without taking estimates or advertising for bids. (Public
Contract Code 20118.3)
Perishable commodities, such as foodstuffs, needed in the operations of cafeterias may
be purchased through bid or on the open market. (Education Code 38083)
In an emergency when any repairs, alterations, work, or improvement to any school
facility is necessary to permit the continuance of existing school classes or to avoid
danger to life or property, the Board may, by unanimous vote and with the approval of
SCSOS, contract for labor and materials or supplies without advertising for or inviting
bids or may authorize the use of day labor or force account for the emergency purpose.
(Public Contract Code 20113)
Bids shall also not be required for day labor under circumstances specified in Public
Contract Code 20114. Day labor shall include the use of maintenance personnel
employed on a permanent or temporary basis. (Public Contract Code 20114)
Sole Sourcing
In any contract for the construction, alteration, or repair of school facilities, the
Superintendent or designees shall not draft the bid specification in a manner that, either
directly or indirectly, limits bidding to any one specific concern or calls for a designated
material, product, thing, or service by a specific brand or trade name, unless the
specification designating the specific material, product, thing, or particular brand name
is followed by the words “or equal” so that bidders may furnish any equal material,
product, thing, or service. In such cases, the bid specification shall provide a time
period, before and/or after the award of the contract, for the contractor to submit data
substantiating the request for substituting the designated material, product, thing, or
service. If no such time period is specified, the contractor may submit the data within 35
days after the award of the contract. (Public Contract Code 3400)
When the bid is for a roof project, a material, product, thing, or service is considered
“equal” to the one designated if it is equal in quality, durability, design, and appearance;
will perform the intended function equally well; and conforms substantially to detailed
requirements in the bid specification. (Public Contract Code 3002)
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However, the Superintendent or designee may designate a specific concern, material,
product, thing, or service by brand or trade name (sole sourcing), if the Board has made
a finding, described in the invitation for bids or RFP, that a particular material, product,
thing, or service is designated for any of the following purposes: (Public Contract Code
3400)
1. To conduct a field test or experiment to determine its suitability for future use
2. To match others in use on a particular public improvement that has been
completed or is in the course of completion
3. To obtain a necessary item that is only available from one source
4. To respond to the Board’s declaration of an emergency, as long as the
declaration has been approved by four-fifths of the Board when issuing the
invitation for bid or RFP
Prequalification Procedure
For any contract for which bids are legally required, the Superintendent may require that
each prospective bidder complete and submit a standardized questionnaire and
financial statement. For this purpose, the Superintendent or designee shall supply a
form which requires a complete statement of the bidder’s financial ability and
experience in performing public works. The information shall be verified under oath in
the manner in which civil law pleadings are verified. The questionnaires and financial
statements shall not be public records and shall not be open to public inspection.
(Public Contract Code 20111.5)
Prospective bidders shall submit the questionnaire and financial statement at least five
days before the date fixed for public opening of sealed bids. (Public Contract Code
20111.5)
The Superintendent or designee shall establish a uniform system for rating bidders on
the basis of completed questionnaires and financial statements in order to determine
the size of contracts on which each bidder is qualified to bid. Bidders must be deemed
prequalified by SCSOS at least one day before the fixed bid-opening date. (Public
Contract Code 20111.5)
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Sutter County Board of Education
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SCSOS may establish a procedure for prequalifying bidders on a quarterly basis and
may authorize that prequalification be considered valid for up to one calendar year
following the date of the initial prequalification. (Public Contract Code 20111.5)
California Uniform Public Cost Accounting Protocol
SCSOS is subject to the uniform construction accounting procedures set forth in Article
2 (Public Contract Code commencing with Section 22010) which states SCSOS shall
enact an informal bidding ordinance to govern the selection of contractors to perform
public projects pursuant to subdivision (b) of Section 22032. The ordinance shall
include all of the following:
1. In November of each year, the SCSOS shall maintain a list of qualified
contractors, identified according to categories of work. Minimum criteria for
development and maintenance of the contractors list shall be determined by the
commission.
2. All contractors on the list for the category of work being bid or all construction
trade journals specified in Public Contract Code, Section 22036, or both all
contractors on the list for the category of work being bid and all construction
trade journals specified in Public Contract Code, Section 22036, shall be mailed
a notice inviting informal bids unless the product or service is proprietary.
3. All mailing of notices to contractors and construction trade journals pursuant to
subdivision (b) of Section 22032 shall be completed not less than 10 calendar
days before bids are due.
4. The notice inviting informal bids shall describe the project in general terms and
how to obtain more detailed information about the project, and state the time and
place for the submission of bids.
5. The Superintendent may delegate the authority to award informal contracts to the
Assistant Superintendent of Business Services.
6. If all bids received are in excess of one hundred seventy-five thousand dollars
($175,000), the Board of the SCSOS may, by adoption of a resolution by a fourfifths vote, award the contract, at one hundred eighty-seven thousand five
hundred dollars ($187,500) or less, to the lowest responsible bidder, if it
determines the cost estimate of SCSOS was reasonable.
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Sutter County Board of Education
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Protest by Bidders
A bidder may protest a bid award if he/she believes that the award was inconsistent with
Board policy, the bid’s specifications, or was not in compliance with law. A protest must
be filed in writing with the Superintendent or designee within five working days after
receipt or notification of the contract award. The bidder shall submit all documents
supporting or justifying the protest. A bidder’s failure to file the protest documents in a
timely manner shall constitute a waiver of his/her right to protest the award of the
contract.
The Superintendent or designee shall review the documents submitted with the bidder’s
claims and render a decision in writing within 30 working days. The Superintendent or
designee may also convene a meeting with the bidder in order to attempt to resolve the
problem.
The bidder may appeal the Superintendent or designee’s decision to the Board. The
Superintendent or designee shall provide reasonable notice to the bidder of the time for
Board consideration of the protest. The Board’s decision shall be final.
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Sutter County Board of Education
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Series 3000 – Business and Non-Instructional Operations
Bids
In order to ensure transparency and the prudent expenditure of public funds, Sutter
County Superintendent of School (SCSOS) shall award contracts in an objective
manner and in accordance with the law. SCSOS equipment, supplies, and services
shall be purchased using competitive bidding when required by law or if the
Superintendent determines that it is in the best interest of SCSOS to do so.
When the Superintendent has determined that it is in the best interest of SCSOS,
SCSOS may piggyback onto the contract of another public agency or corporation to
lease or purchase equipment or supplies to the extent authorized by law. (Public
Contract Code 20118)
Bid specification shall be carefully designed and shall describe in detail the quality,
delivery, and service required.
To assist the SCSOS in determining whether bidders are responsible, the
Superintendent may require prequalification procedures as allowed by law and specified
in administrative regulation.
The Uniform Public Construction Cost Accounting Act (UPCCAA)
The Uniform Public Construction Cost Accounting Act (UPCCAA) allows SCSOS to
follow its procedures to change both the dollar amount limitations and the advertising
procedures ordinarily applicable in competitive bidding. Rather than the usual $15,000
bid limit for public projects applicable to Counties, under the Act, public works projects
may be performed as follows:
1. Projects of $45,000 or less may be performed by force account, negotiated
contract, or purchase order
2. Projects of $175,000 or less may be left to contract by so-called “informal bidding
procedures” established in the Act
3. Projects of more than $175,000 remain subject to standard formal bidding
procedures
Existing law governing public contracts establishes procedures that public agencies, as
defined, are required to follow when performing public works projects, and authorizes
the governing body of the SCSOS to adopt a resolutions, by a 4/5 vote, to award the
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Sutter County Board of Education
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contract at $187,500 or less to the lowest responsible bidder when all informal bids on
the public works project are in excess of $175,000.
In electing to become subject to the Act, SCSOS must implement and adhere to
detailed notice and accounting systems published in the Cost Accounting Policies and
Procedures Manual published by the California Uniform Public Construction Cost
Accounting Commission.
LEGAL REFERENCE: Education Code
17595 Purchases through Department of General Services
38083 Purchase of perishable foodstuffs and seasonable commodities
38110 Purchase of supplies through county superintendent
38111 Purchases by County governing board
38112 Purchases of necessary supplies
39802 Transportation bids and contracts for services
Government Code
4330-4334 Preference of California-made materials
6252
Definition of public record
53060 Special services and advice
54201-54205 Purchase of supplies and equipment by local agencies
Public Contract Code
2000-2001 Responsive bidders
3002
Roofing projects
Bids, specifications by brand or trade name not permitted
3400
3410
United States produce and processed foods
6610
Bid visits
12161 Definitions, recycled paper products
12168 Preference for purchase of recycled paper products
12169 Bidders to specify percentage of recycled paper product
12200 Definitions, recycled goods, materials and supplies
20103.8 Award of contracts
12210 Purchase of recycled products preferred
12213 Specification by bidder of recycled content
20103.8 Award of contracts
20107 Bidder's security
20111-20118.4 School County s
20189 Bidder's security, earthquake relief
22002 Definition of public project
22010 Uniform Construction Accounting Procedures
22030-22045 Alternative procedures for public projects (UPCCAA)
22050 Alternative emergency procedures
Court Decisions
Konica Business Machines v. Regents of the University of
California, (1988) 206
Cal.App.3d 449
City of Inglewood-Los Angeles County Civic Center
Authority v. Superior Court, (1972) 7 Cal.3d 861
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
Management Resources: Web Sites
CSBA: www.csba.org
California Association of School Business Officials: www.casbo.org
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BB 9222
Page 1 of 1
Policies and Regulations Manual
Sutter County Board of Education
Series 9000 – Board Bylaws
Resignation
A Governing Board member who wishes to resign may do so by filing a written
resignation with the Sutter County Superintendent of Schools. (Education Code 5090)
The written resignation is effective when filed, except when a deferred effective date is
specified in the resignation. (Education Code 5090)
A Board member may not defer the effective date of his/her resignation for more than
60 days after filing. (Education Code 5091)
A written resignation, whether specifying a deferred effective date or otherwise, shall be
irrevocable upon being filed. (Education Code 5090)
Upon resignation, the Board member may continue to exercise all his/her powers, save
that of voting for a successor, until the effective date of resignation. (Education Code
35178)
(cf. 9270 - Conflict of Interest)
Legal Reference:
EDUCATION CODE
5090 Definition (vacancy)
5091 Special Election
35178 Resignation with deferred effective date
Policy Approved:
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AR 3311
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Series 3000 – Business and Non-Instructional Operations
Advertised/Competitive Bids
Sutter County Superintendent of Schools (SCSOS) shall seek competitive bids through
advertisement for contracts involving an expenditure of $175,000 or more for a public
project. Public project means construction, reconstruction, erection, alteration,
renovation, improvement, painting, repainting, demolition, and repair work involving
SCSOS owned, leased, or operated facility. (Public Contract Code 20111, 22002)
The SCSOS shall also seek competitive bids through advertisement for contracts
exceeding the amount specified in law, and as annually adjusted by the Superintendent
of Public Instruction, for any of the following: (Public Contract Code 20111; Government
Code 53060)
1. The purchase of equipment, materials, or supplies to be furnished, sold, or
leased to the County
2. Services, not including construction services or special services and advice in
accounting, financial, legal, or administrative matters
3. Repairs, including maintenance that is not a public project
Maintenance means routine, recurring, and usual work for preserving, protecting, and
keeping any SCSOS facility operating in a safe, efficient, and continually usable
condition for the intended purpose for which it was designed, improved, constructed,
altered, or repaired. Maintenance includes, but is not limited to, carpentry, electrical,
plumbing, glazing, and other craft work designed to preserve the facility, as well as
repairs, cleaning, and other operations on machinery and other permanently attached
equipment. This definition does not include, among other types or work, janitorial or
custodial services and protection provided by a security forces, nor does it include
painting, repainting, or decorating other than touchup. (Public Contract Code 20115)
Unless otherwise authorized by law, contracts shall be let to the lowest responsible
bidder who shall give such security as the Governing Board requires, or else all bids
shall be rejected. (Public Contract Code 20111)
When letting a contract for the procurement and/or maintenance of electronic data
processing systems and supporting software, the Board may contract with any one of
the three lowest responsible bidders. (Public Contract Code 20118.1)
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The Board shall secure bids pursuant to Public Contract Code 20111 and 20112 for any
transportation service expenditure more than $10,000 when contemplating that such a
contract may be made with a person or corporation other than a common carrier,
municipally owned transit system, or a parent/guardian of students who are to be
transported. The Board may let this contract to other than the lowest bidder. (Education
Code 39802)
No work, project, services, or purchase shall be split or separated into smaller work
orders or projects for the purpose of evading the legal requirements of Public Contract
Code 20111-20118.4 for contracting after competitive bidding. (Public Contract Code
20116)
Instructions and Procedures for Advertised Bids
The Superintendent or designee shall call for bids by placing a notice at least once a
week for two weeks in a local newspaper or general circulation published in the County,
or if no such newspaper exists, then in some newspaper of general circulation,
circulated in the county. The Superintendent or designee also may post the notice on
the County’s website or through an electronic portal. The notice shall state the work to
be done or materials or supplies to be furnished and the time and place and website
where bids will be opened. SCSOS may accept a bid that has been submitted
electronically or on paper. (Public Contract Code 20112)
The notice shall contain the time, date, and location of any mandatory pre-bid
conference, site visit, or meeting. The notice shall also detail when and where project
documents, including final plan and specifications, are available. Any such mandatory
visit or meeting shall not occur within a minimum of five calendar days of the publication
of the initial notice. (Public Contract Code 6610) Bid instructions and specifications
shall include the following requirements and information:
1. All bidders shall certify the minimum, if not exact, percentage of post-consumer
materials in products, materials, goods, or supplies offered or sold. (Public
Contract Code 22152)
2. All bids for construction work shall be presented under sealed cover and shall be
accompanied by one of the following forms of bidder’s security: (Public Contract
Code 22152)
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a. Cash
b. A cashier’s check made payable to SCSOS
c. A certified check made payable to SCSOS
d. A bidder’s bond executed by an admitted surety insurer and made payable
to SCSOS
The security of unsuccessful bidders shall be returned in a reasonable
period of time, but in no event later than 60 days after the bid is awarded.
(Public Contract Code 20111)
3. When a standardized proposal form is provided to SCSOS, bids not presented
on the standard form shall be disregarded. (Public Contract Code 20111.5)
4. Bids shall not be accepted after the advertised bid opening time, regardless of
whether the bids are actually opened at that time. (Public Contract Code 20112)
5. When two or more identical lowest or highest bids are received, the Board may
determine by lot which bid shall be accepted. (Public Contact Code 20117)
6. If SCSOS requires that the bid include prices for items that may be added to or
deducted from the scope of work in the contract, the bid solicitation shall specify
which one of the following methods will be used to determine the lowest bid. In
the absence of such a specification, only the method provided in item a below
shall be used. (Public Contract Code 20103.8)
a. The lowest bid shall be the lowest total of the bid prices on the base
contract without consideration of the prices on the additive or deductive
items.
b. The lowest bid shall be the lowest total of the bid prices on the base
contract and those additive or deductive items that were specifically
identified in the bid solicitation as being used for the purpose of
determining the lowest bid price.
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c. The lowest bid shall be the lowest total of the bid prices on the base
contract and those additive or deductive items that, when taken in order
from a specifically identified list of those items in the solicitation, and
added to or subtracted from the base contract, are less than or equal to a
funding amount publicly disclosed by SCSOS before the first bid is
opened.
The lowest bid shall be determined in a manner that prevents any
information that would identify any of the bidders or proposed
subcontractors or suppliers from being revealed to SCSOS before the
ranking or all bidders from lowest to highest has been determined. (Public
Contract Code 20103.8)
7. Any subsequent change or alteration of a contract shall be governed by the
provisions of Public Contract Code 20118.4.
8. After being opened, all submitted bids become public records pursuant to
Government Code 6252 and shall be made available for review pursuant to law,
Board policy, and administrative regulation.
Alternative Bid Procedure for Technological Supplies and Equipment
Rather than seek competitive bids, the Superintendent may use competitive negotiation
when it makes a finding that SCSOS procurement is for computers, software,
telecommunications equipment, microwave equipment, or other related electronic
equipment and apparatus. Competitive negotiation shall not be used to contract for
construction or for the procurement of any product that is available in substantial
quantities to the general public. (Public Contract Code 20118.2)
The competitive negotiation shall include, but is not limited to, the following
requirements: (Public Contract Code 20118.2)
1. The Superintendent or designee shall prepare a request for proposals (RFP) that
shall be submitted to an adequate number of qualified sources, as determined by
SCSOS, to permit reasonable competition consistent with the nature and
requirement of the procurement.
2. Notice of the RFP shall be published at least twice in a newspaper of general
circulation, at least 10 days before the date for the receipt of the proposals.
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3. The Superintendent or designee shall make every effort to generate the
maximum feasible number of proposals from qualified sources and shall make a
finding to that effect before proceeding to negotiation if only a single response to
the RFP is received.
4. The RFP shall identify all significant evaluation factors, including price, and their
relative importance.
5. The Superintendent or designee shall provide reasonable procedures for the
technical evaluation of the RFPs received, the identification of qualified sources,
and the selection for the award of the contract.
6. The Superintendent or designee shall award the contract to the qualified bidder
whose proposal meets the evaluation standards and will be most advantageous
to SCSOS with price and all other factors considered.
7. If the Superintendent or designee does not award the contract to the bidder
whose proposal contains the lowest price, then the Superintendent shall make a
finding setting forth the basis for the award.
8. The Superintendent, at its discretion, may reject all proposals and request new
RFPs.
9. Provisions in any contract concerning utilization of small business enterprises
that are in accordance with the RFP, shall not be subject to negation with the
successful proposer.
Bids Not Required
Without advertising for bids and upon a determination that it is in the best interest of
SCSOS, the Superintendent may authorize, by contract, lease, requisition, or purchase
order, and other public corporation or agency to lease data-processing equipment or to
purchase materials, supplies, equipment, automotive vehicles, tractors, and other
personal property for SCSOS in the manner that the other public corporation or agency
is authorized to make the leases or purchases form a vendor (“piggyback”). (Public
Contract Code 20118)
Alternatively, if there is an existing contract between a public corporation or agency and
a vendor for the lease or purchase of personal property, SCSOS may authorize the
lease or purchase of personal property directly from the vendor by contract, lease,
Sutter County Board of Education
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Sutter County Board of Education
AR 3311
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requisition, or purchase order and make payment to the vendor under the same terms
that are available to the public corporation or agency under the contract. (Public
Contract Code 20118)
Supplementary textbooks, library books, education films, audiovisual materials, test
materials, workbooks, instructional computer software packages, or periodicals may be
purchased in any amount without taking estimates or advertising for bids. (Public
Contract Code 20118.3)
Perishable commodities, such as foodstuffs, needed in the operations of cafeterias may
be purchased through bid or on the open market. (Education Code 38083)
In an emergency when any repairs, alterations, work, or improvement to any school
facility is necessary to permit the continuance of existing school classes or to avoid
danger to life or property, the Board may, by unanimous vote and with the approval of
SCSOS, contract for labor and materials or supplies without advertising for or inviting
bids or may authorize the use of day labor or force account for the emergency purpose.
(Public Contract Code 20113)
Bids shall also not be required for day labor under circumstances specified in Public
Contract Code 20114. Day labor shall include the use of maintenance personnel
employed on a permanent or temporary basis. (Public Contract Code 20114)
Sole Sourcing
In any contract for the construction, alteration, or repair of school facilities, the
Superintendent or designees shall not draft the bid specification in a manner that, either
directly or indirectly, limits bidding to any one specific concern or calls for a designated
material, product, thing, or service by a specific brand or trade name, unless the
specification designating the specific material, product, thing, or particular brand name
is followed by the words “or equal” so that bidders may furnish any equal material,
product, thing, or service. In such cases, the bid specification shall provide a time
period, before and/or after the award of the contract, for the contractor to submit data
substantiating the request for substituting the designated material, product, thing, or
service. If no such time period is specified, the contractor may submit the data within 35
days after the award of the contract. (Public Contract Code 3400)
When the bid is for a roof project, a material, product, thing, or service is considered
“equal” to the one designated if it is equal in quality, durability, design, and appearance;
will perform the intended function equally well; and conforms substantially to detailed
requirements in the bid specification. (Public Contract Code 3002)
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However, the Superintendent or designee may designate a specific concern, material,
product, thing, or service by brand or trade name (sole sourcing), if the Board has made
a finding, described in the invitation for bids or RFP, that a particular material, product,
thing, or service is designated for any of the following purposes: (Public Contract Code
3400)
1. To conduct a field test or experiment to determine its suitability for future use
2. To match others in use on a particular public improvement that has been
completed or is in the course of completion
3. To obtain a necessary item that is only available from one source
4. To respond to the Board’s declaration of an emergency, as long as the
declaration has been approved by four-fifths of the Board when issuing the
invitation for bid or RFP
Prequalification Procedure
For any contract for which bids are legally required, the Superintendent may require that
each prospective bidder complete and submit a standardized questionnaire and
financial statement. For this purpose, the Superintendent or designee shall supply a
form which requires a complete statement of the bidder’s financial ability and
experience in performing public works. The information shall be verified under oath in
the manner in which civil law pleadings are verified. The questionnaires and financial
statements shall not be public records and shall not be open to public inspection.
(Public Contract Code 20111.5)
Prospective bidders shall submit the questionnaire and financial statement at least five
days before the date fixed for public opening of sealed bids. (Public Contract Code
20111.5)
The Superintendent or designee shall establish a uniform system for rating bidders on
the basis of completed questionnaires and financial statements in order to determine
the size of contracts on which each bidder is qualified to bid. Bidders must be deemed
prequalified by SCSOS at least one day before the fixed bid-opening date. (Public
Contract Code 20111.5)
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Sutter County Board of Education
AR 3311
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SCSOS may establish a procedure for prequalifying bidders on a quarterly basis and
may authorize that prequalification be considered valid for up to one calendar year
following the date of the initial prequalification. (Public Contract Code 20111.5)
California Uniform Public Cost Accounting Protocol
SCSOS is subject to the uniform construction accounting procedures set forth in Article
2 (Public Contract Code commencing with Section 22010) which states SCSOS shall
enact an informal bidding ordinance to govern the selection of contractors to perform
public projects pursuant to subdivision (b) of Section 22032. The ordinance shall
include all of the following:
1. In November of each year, the SCSOS shall maintain a list of qualified
contractors, identified according to categories of work. Minimum criteria for
development and maintenance of the contractors list shall be determined by the
commission.
2. All contractors on the list for the category of work being bid or all construction
trade journals specified in Public Contract Code, Section 22036, or both all
contractors on the list for the category of work being bid and all construction
trade journals specified in Public Contract Code, Section 22036, shall be mailed
a notice inviting informal bids unless the product or service is proprietary.
3. All mailing of notices to contractors and construction trade journals pursuant to
subdivision (b) of Section 22032 shall be completed not less than 10 calendar
days before bids are due.
4. The notice inviting informal bids shall describe the project in general terms and
how to obtain more detailed information about the project, and state the time and
place for the submission of bids.
5. The Superintendent may delegate the authority to award informal contracts to the
Assistant Superintendent of Business Services.
6. If all bids received are in excess of one hundred seventy-five thousand dollars
($175,000), the Board of the SCSOS may, by adoption of a resolution by a fourfifths vote, award the contract, at one hundred eighty-seven thousand five
hundred dollars ($187,500) or less, to the lowest responsible bidder, if it
determines the cost estimate of SCSOS was reasonable.
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
AR 3311
Page 9 of 9
Protest by Bidders
A bidder may protest a bid award if he/she believes that the award was inconsistent with
Board policy, the bid’s specifications, or was not in compliance with law. A protest must
be filed in writing with the Superintendent or designee within five working days after
receipt or notification of the contract award. The bidder shall submit all documents
supporting or justifying the protest. A bidder’s failure to file the protest documents in a
timely manner shall constitute a waiver of his/her right to protest the award of the
contract.
The Superintendent or designee shall review the documents submitted with the bidder’s
claims and render a decision in writing within 30 working days. The Superintendent or
designee may also convene a meeting with the bidder in order to attempt to resolve the
problem.
The bidder may appeal the Superintendent or designee’s decision to the Board. The
Superintendent or designee shall provide reasonable notice to the bidder of the time for
Board consideration of the protest. The Board’s decision shall be final.
Sutter County Board of Education
Adopted:
Agenda Item No. 14.0
BOARD AGENDA ITEM:
Quarterly Surplus Report – August – October 2014
BOARD MEETING DATE:
AGENDA ITEM SUBMITTED FOR:
Action
X
November 12, 2014
PREPARED BY:
Jay VanDuzer
SUBMITTED BY:
Reports/Presentation
Jay VanDuzer
Information
PRESENTING TO BOARD:
Public Hearing
Gail Atwoood
Other (specify)
BACKGROUND AND SUMMARY INFORMATION:
In accordance with Board Policy 3270, the County Superintendent of Schools prepares
and presents a quarterly report to the Board of items under $25,000 in value that are being
declared surplus.
Please include 18 copies of any background material you wish included in the packet.
Agenda Item No.
SUBJECT:
15.1
Donations – October 2014
BOARD MEETING DATE:
November 12, 2014
AGENDA ITEM SUBMITTED FOR:
PREPARED BY:
Action
Lisa Richardson
Reports/Presentations
X Information
SUBMITTED BY:
Public Hearing
Gail Atwood
Other (specify)
PRESENTING TO BOARD:
Gail Atwood
BACKGROUND AND SUMMARY INFORMATION:
DONOR
VALUE
TOTAL
Total donations – Cash
Total donations – Value
Total donations
PURPOSE
$-0-
14/15 Year
Current Period
To Date
$538.82
$5,236.59
$5,775.41
$-0$-0$-0-
$538.82
$5,236.59
$5,775.41
Please include 18 copies of any background material you wish included in the packet.
Agenda Item No.
BOARD AGENDA ITEM:
BOARD MEETING DATE:
Business Services Report
November 12, 2014
AGENDA ITEM SUBMITTED FOR:
PREPARED BY:
Action
Reports/Presentation
X
Whitney Hardison
SUBMITTED BY:
Information
Public Hearing
16.1
Barbara Henderson
PRESENTING TO BOARD:
Other (specify)
Barbara Henderson
BACKGROUND AND SUMMARY INFORMATION:
The monthly financial report for October 2014 will be reviewed.
Please include 18 copies of any background material you wish included in the packet.
Summary Report of Revenues, Expenditures and Changes in Fund Balance
(Unrestricted and Restricted Combined)
October 2014
Description
Account
Codes
Original
Budget
Operating
Budget
Actuals to
Date
Projected
Yr Totals
Difference
(Col D - B)
7/1/14
(A)
9/15/14
(B)
10/15/14
(C)
10/15/14
(D)
(E)
2014-15 %
Actuals
as a %
of Budget
A. Revenues
1) Local Control Funding Formula
2) Federal Revenues
3) Other State Revenues
4) Other Local Revenues
8010-8099
8100-8299
8300-8599
8600-8799
TOTAL REVENUES
B. Expenditures
1. Certificated Salaries
2. Classified Salaries
3. Employee Benefits
4. Books and Supplies
5. Services, Other Operation
6. Capital Outlay
7. Other Outgo
8. Direct Support/Indirect
9. Debt Service
1000-1999
2000-2999
3000-3999
4000-4999
5000-5999
6000-6999
7100-7299
7300-7399
7400-7499
TOTAL EXPENDITURES
$
$
$
$
9,415,759
3,333,672
8,273,572
6,765,187
$
27,788,190
$
$
$
$
$
$
$
$
$
7,008,884
7,972,075
4,711,138
857,865
5,691,021
81,952
293,135
(17,373)
304,082
$
$
$
$
9,415,759
3,632,813
8,283,315
7,030,469
$ 1,646,230
$
227,079
$ 1,816,395
$
326,301
$
$
$
$
$ 28,362,356
$ 4,016,005
$ 28,399,229
$
$
$
$
$
$
$
$
$
$ 1,491,138
$ 1,896,101
$ 1,062,565
$
301,401
$
638,926
$
31,518
$
(34)
$
(1,448)
$
142,041
$
$
$
$
$
$
$
$
$
$ 27,721,545
$ 5,562,208
$ 28,311,454
$ (1,546,203)
$
6,896,427
8,240,094
4,674,070
908,117
5,981,454
230,508
504,155
(17,363)
304,083
9,415,759
3,625,970
8,316,611
7,040,889
(6,843)
33,296
10,420
$
7,497,338
8,652,249
4,871,433
935,274
5,281,576
303,946
483,336
(17,781)
304,083
36,873
600,911
412,155
197,363
27,157
(699,878)
73,438
(20,819)
(418)
-
$
26,902,779
$
885,411
$
640,811
$
$
$
178,759
247,836
-
$
$
$
215,953
1,247,836
-
$
$
$
33,575
50,000
-
$
221,264
$ 1,255,608
$
-
$
(69,077)
$
(1,031,883)
$
(16,425)
$ (1,034,344)
$
(2,461)
E. Net Change to Fund Balance
$
816,334
$
(391,072)
$ (1,562,628)
$
$
(555,497)
F. Fund Balance (Fund 01 only)
1. Beginning Balance
2. Adjustments/Restatements
$ 10,434,951
$
-
$ 10,434,951
$
-
$ 10,434,951
$
-
$ 10,434,951
$
-
$
11,251,285
$ 10,043,879
$ 8,872,323
$ 9,488,382
$
$
$
$
$
$
10,000
2,446,972
7,449,175
1,345,138
-
10,000
150,777
8,428,564
282,981
-
$
10,000
$ 2,407,593
$ 5,630,424
$ 1,440,365
$
-
$
$
$
$
$
Excess ( Deficiency) of Revenues
Over Expenditures Before Other
Financing Sources and Uses
(A5-B9)
D. Other Financing Sources/Uses
1. Transfers In
8910-8979
2. Transfer Out
7610-7629
3. Contributions
8980-8999
Total, Other Fin Sources/Uses
Ending Balance
G. Components of Ending Fund Balance
Designated Amounts
9711-9730
Legally Restricted
9740-9760
Assigned
9780
Restricted Economic Uncertainty
9789
Unassigned/Unappropriated
9790
$
$
$
$
$
10,000
2,412,136
6,211,390
1,410,353
-
87,775
(946,569)
A
B
C
D
14.1%
E
F
G
H
I
J
K
L
M
589,909
$
(553,036)
5,311 N
7,772 O
P
-
(555,497)
-
17.5%
6.3%
21.9%
4.6%
21.6%
23.0%
22.7%
33.2%
10.7%
13.7%
0.0%
8.3%
46.7%
20.1%
-1761.6%
15.5%
4.0%
0.0%
1.6%
Explanation of Differences
Net Change in Current Year Budget OCTOBER 2014
Amount
A
B
C
$
-
Regional Occupation Program (ROP)
$
(7,819)
Special Education Local Plan Area (SELPA)
$
Federal Revenues (8100-8299)
E
F
976
Decrease in Carl Perkins award
Adjust Special Education Early Intervention Grant to
match award
$
(6,843)
$
33,296
$
33,296
Special Education
$
4,122
Increase projected revenue for Vision Screening
Shady Creek Outdoor School
$
5,311
Increase projected sales for the year
Various departments
$
987
$
10,420
County Office
$
8,471
Adjust salary for staff
Special Education
$
509,314
Adjust salary for staff
Educational Services (ES)
$
74,029
Adjust salary for staff
Student Support Services
$
8,556
Adjust salary for staff
Regional Occupation Program (ROP)
$
541
Adjust salary for staff
$
600,911
County Office
$
174,589
Adjust salary for staff
Special Education
$
166,880
Adjust salary for staff
Educational Services (ES)
$
2,484
Adjust salary for staff
Shady Creek Outdoor School
$
16,006
Adjust salary for staff
Student Support Services
$
1,596
Adjust salary for staff
Regional Occupation Program (ROP)
$
32,353
Adjust salary for staff
Medi-Cal Administrative Activities (MAA)
$
18,746
Adjust salary for staff
Various departments
$
Other State Revenues (8300-8599)
Regional Occupation Program (ROP)
D
Explanation of Differences
Local Control Funding Formula (8010-8099)
Increase projections for Calworks Award
Other Local Revenues (8600-8799)
Net miscellaneous adjustments
Certificated Salaries (1000-1999)
Classified Salaries (2000-2999)
$
(499)
412,155
Net miscellaneous adjustments
Explanation of Differences
Net Change in Current Year Budget OCTOBER 2014
Amount
G
H
I
Explanation of Differences
Employee Benefits (3000-3999)
County Office
$
45,988
Refine benefits costs to match salary increases
Special Education
$
120,219
Refine benefits costs to match salary increases
Educational Services (ES)
$
13,299
Refine benefits costs to match salary increases
Shady Creek Outdoor School
$
5,614
Refine benefits costs to match salary increases
Student Support Services
$
2,111
Refine benefits costs to match salary increases
Regional Occupation Program (ROP)
$
6,516
Refine benefits costs to match salary increases
Medi-Cal Administrative Activities (MAA)
$
3,656
Refine benefits costs to match salary increases
Various departments
$
(40)
Net miscellaneous adjustments
$
197,363
Special Education
$
13,236
One Stop
$
1,248
Books and supplies for WIA participants
Educational Services (ES)
$
11,379
Increase ES supplies budget for training
Various departments
$
1,294
$
27,157
Services, Other Operations (5000-5999)
County Office
$
16,760
Special Education
$
(842,560)
One Stop
$
25,000
Educational Services (ES)
$
4,572
Medi-Cal Administrative Activities (MAA)
$
96,350
$
(699,878)
Books and Supplies (4000-4999)
Purchase of Speech supplies such as IPad, QuickTalker,
and other electronics using Medical funds
Miscellaneous adjustments
Increase projections for QCC staff training
Removed set aside budgets to fund salary and benefit
changes and benefit rate changes for all special education
staff
Capturing Kids Hearts training
Budget expenditures for Title III - LEP
Contracting with new vendor PCG (Public Consulting
Group) to run the new software for the MAA program
mandated by the State $64,600. And new contract with
Stanislaus County for invoicing services .
Explanation of Differences
Net Change in Current Year Budget OCTOBER 2014
Explanation of Differences
Amount
J
Capital Outlay (6000-6999)
Special Education Local Plan Area (SELPA)
Various departments
K
N
$
73,438
$
(20,819)
$
(20,819)
$
(418)
$
(418)
Miscellaneous adjustments
Remove carryover for Carl Perkins grant $7,819 and
decrease Prop 20 lottery transfers to districts $13,000
Miscellaneous adjustments
$
-
$
5,311
$
5,311
$
7,772
$
7,772
$
-
Transfers In (8910-8979)
Increase interfund transfers from Enterprise Fund
Transfers Out (7610-7629)
Shady Creek
P
61
Debt Services (7400 - 7499)
Shady Creek
O
$
Direct Support / Indirect (7300-7399)
Various departments
M
73,377
Other Outgo (7100 - 7299)
Regional Occupation Program (ROP)
L
$
Projecting 14-15 Special Education classroom projects at
Lincrest School, Live Oak Unified, Sutter High School and
River Valley High School
Contributions (8980-8999)
Net Change in Current Year Budget
$
(555,497)
Interfund transfer to Cafeteria Fund for salary
adjustments
Agenda Item No.
BOARD AGENDA ITEM:
16.2
Investment Statements
BOARD MEETING DATE November 12, 2014
AGENDA ITEM SUBMITTED FOR:
PREPARED BY:
Action
Reports/Presentation
X
Gail Atwood
SUBMITTED BY:
Information
Public Hearing
Gail Atwood
PRESENTING TO BOARD:
Other (specify)
Gail Atwood
BACKGROUND AND SUMMARY INFORMATION:
The Investment Statement for September 30, 2014 from the County Treasurer will be
presented.
Please include 18 copies of any background material you wish included in the packet.
Agenda Item No.
BOARD AGENDA ITEM: Sutter County Board of Education DRAFT 2015 Calendar
BOARD MEETING DATE:
AGENDA ITEM SUBMITTED FOR:
Action
Reports/Presentation
X
Information
Public Hearing
Other (specify)
November 12, 2014
PREPARED BY:
Cindy Stassi
SUBMITTED BY:
Bill Cornelius
PRESENTING TO BOARD:
Bill Cornelius
BACKGROUND AND SUMMARY INFORMATION:
Review of draft Sutter County Board of Education Calendar before adoption at the
December 10, 2014, Reorganization Meeting.
Please include 18 copies of any background material you wish included in the packet.
17.2
Sutter County Board of Education
Calendar 2015
Below is the 2015 calendar for the Sutter County Board of Education meetings
(2nd Wednesday of the Month with the exception of June). Also listed are the due
dates for agenda items and all support materials. Items received after the due
date will be placed on the following month’s agenda.
Location:
Sutter County Superintendent of Schools Office
970 Klamath Lane ▪ Yuba City, CA 95993
North/South Board Room
Board President:
Board Vice President:
Month
January
February
March
April
May
Meeting Date
Wednesday, January 14, 2015
Wednesday, February 11, 2015
Wednesday, March 11, 2015
Wednesday, April 8, 2015
Wednesday, May 13, 2015
Wednesday, June 17, 2015
June
3rd Wednesday (Budget)
July
Wednesday, July 8, 2015
August
Wednesday, August 12, 2015
September Wednesday, September 9, 2015
October
Wednesday, October 14, 2015
November Wednesday, November 11, 2015
December Wednesday, December 9, 2015
Time
5:30 p.m.
5:30 p.m.
5:30 p.m.
5:30 p.m.
5:30 p.m.
Monday, January 5, 2015
Monday, February 2, 2015
Monday, March 2, 2015
Monday, March 30, 2015
Monday, May 4, 2015
5:30 p.m.
Monday, June 8, 2015
5:30 p.m.
5:30 p.m.
5:30 p.m.
5:30 p.m.
5:30 p.m.
5:30 p.m.
Monday, June 29, 2015
Monday, August 3, 2015
Monday, August 31, 2015
Monday, October 5, 2015
Monday, November 2, 2015
Monday, November 30, 2015
DRAFT
Adopted:
Agenda Items Due