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REQUEST FOR QUOTATION/GOODS
Original Date Issued:
Closing Date:
17 November 2014
23 November 2014 (10:00am Kabul Local Time)
Subject:
Request for Quotation/# 49/IRD/EQUALS/ PROVIDING OF CAR PASS
MILITARY A & CAR PARK B PASS
International Relief and Development (IRD) Inc., is seeking quotations from eligible contractors
for PROVIDING OF CAR PASS MILITARY A & CAR PARK B PASS
to IRD. IRD anticipates awarding single contract(s) as a result of this Solicitation. IRD reserves
the right to award more or fewer awards than anticipated above.
This RFQ/PO in no way obligates IRD to award a contract nor does it commit IRD to pay any
cost incurred in the preparation and submission of a proposal.
IRD bears no responsibility for data errors resulting from transmission or conversion processes.
Sincerely,
P. Wolstenholme
Chief of Party
EQUALS
COMPANY INFORMATION
IRD is a nonprofit, nongovernmental organization responsible for implementing relief,
stabilization, and development programs worldwide. Our mission is to reduce the
suffering of the world’s most vulnerable groups and provide the tools and resources
needed to increase their self-sufficiency. Specializing in meeting the needs of
communities emerging from conflict or natural disaster, IRD collaborates with a wide
range of partners and donors, local organizations, and many others to deliver sustainable
services. In addition, IRD has offices and activities in nearly 40 countries in Europe and
Asia, the Middle East, Africa, the Americas, and Asia and the Pacific. We work in seven
key service areas: community stabilization, infrastructure, health, agriculture, democracy
and governance, relief, and logistics.
States Agency for International Development (USAID) Mission in Afghanistan to
address Afghanistan’s lack of critical infrastructure and establish the necessary prerequisite to sustained economic growth and stability USAID implements construction
projects and technical assistance programs in the energy, transportation, vertical
structures, and water and sanitation sectors. The EQUALS project provides a full range
of long-term and quick-response architect and engineering services, construction quality
assurance services, and other logistical and data management support to ensure that the
Mission’s infrastructure development projects are structurally sound and built according
to established engineering standards.
PURPOSE
International Relief and Development (IRD) is soliciting quotations from eligible bidders
for Providing of Car Pass Military A and Car Park B Pass as per SOW.
TYPE OF CONTRACT/PURCHASE ORDER TO BE AWARDED AS A
RESULT OF THIS SOLICITATION
Firm Fixed Unit Price Purchase Order
CONTRACT/PURCHASE ORDER TERM
Providing of Car Pass Military A and Car Park B Pass as per specifications stated
within Scope of Work and Standards.
2
SCOPE OF WORK AND STANDARDS/ PRICE SCHEDULE

That the service provider facilitates the complete application for airport passes
including year 2 at the original cost.

The provider lists the requirement of paperwork from IRD to facilitate the
process.

The provider guarantees a time frame to process the pass and will provide an
alternate vehicle with stated passes to the equivalent standard in the event that the
passes are delayed.
Vehicle provider can transfer the airport pass in the even that a vehicle is destroyed or
recalled by USAID what is the cost? {Please refer to below table}
State the fact the vehicle is USAID owned
No
1
2
3
Unit
QTY
each
2
each
2
each
1
Item Description
Car Pass Military A
Car Park B Pass
Cost of Pass Transfer (from one
vehicle to another {if required})
Unit
Price in
AFN
Total amount AFN
RETURN AND WARRANTY REQUIREMENT
INSURANCE REQUIREMENT
DELIVERY TYPE
Local delivery
LOCATION OF DELIVERY
3
Total Price in
AFN
Kabul Afghanistan
INSTRUCTIONS TO THE OFFERORS







All prices shall be quoted in AFN currency.
Vendor shall submit quotes alongside with signed certifications. Incomplete bids
will not be considered.
In case of price discrepancy between unit price and SUBTOTAL/GRAND
TOTAL, the unit price shall govern.
The rates quoted shall be for complete services inclusive of delivery and all taxes
subject to work.
All quotations shall be valid for ninety (90) calendar days.
IRD EQUALS has the rights to increase or decrease the quantity of
materials/goods mentioned in scope of work and standards “delivery schedules”..
Quotations must be sealed, signed and stamped with clear subject line indicating
RFQ reference number, date and purpose. Open envelope quote will not be
considered.
EVALUATION AND AWARD PROCESS
Upon evaluation IRD will award contract to bidder(s) whose proposal will be determined
as the lowest Price technically acceptable Offer.
IRD reserves the right to make an award under this solicitation without further
negotiations. The Offerors are encouraged to offer their best terms and prices with the
original submission.
It is IRD’s Policy that no gifts of any kind and of any value be exchanged between
vendors/contractors and IRD personnel. Discovery of the same will be grounds for
disqualification of the vendor/contractor from participation in any IRD’s
procurements and may result in disciplinary actions against IRD personnel involved
in such discovered transactions.
TIMELINE AND SUBMITAL INSTRUCTION
Closing Date and Time: All proposals shall be submitted no later than 10:00am
November 23, 2014.
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Bidders must contact Khalil Waqar or Haleem Mohammadi at least one (1) hour prior to
arrival time at +93 (0) 7900 23181 /0790024299.
Engineering Quality Assurance and Logistical Support
International Relief & Development Inc.
The Baron, Next to Abbey Gate Camp KIAA/ISAF
Airport Road, Khwaja Rawash Kabul Afghanistan
APPENDICES:




Appendix 1: Offer’s Letter (to be signed and returned with Business/Price
Proposal AND Technical Proposal)
Appendix 2: Mandatory Certifications (to be completed, signed and returned with
Business/Price Proposal)
Appendix 3: Draft Contract with sections A through F provided for vendor
reference.
o Section A – Schedule of the Contract
o Section B – General Terms and Conditions
o Section C – Supplemental Terms and Conditions
o Section D – Scope of Work and Approved Budget
o Section E – Payment Voucher Instructions
Appendix 4: USAID Vetting Information Form
VERY IMPORTANT
THIS CONTRACT/PURCHASE ORDER RESULTING FROM THIS
SOLICICTATION MUST BE SIGNED BY BOTH PARTIES IN ORDER TO BE
CONSIDERED VALID AND IN FORCE.
ALL COSTS ASSOCIATED WITH, BUT NOT LIMITED TO, PRODUCTION,
PREPARATION AND/OR DELIVERY OF GOODS OR SERVICES, INCLUDING
DELIVERIES, ACCEPTED BY IRD STAFF, WITHOUT A FULLY EXECUTED
(SIGNED BY BOTH PARTIES) CONTRACT/PURCHASE ORDER, ARE AT
THE VENDOR’S RISK ONLY. IRD SHALL NOT PAY FOR ANY COSTS,
WITHOUT
LIMITATION,
ASSOCIATED
WITH
PRODUCTION,
PREPARARTION OR DELIVERY OF GOODS AND/OR SERVICES UNDER
THIS OR ANY OTHER CONTRACT/PURCHASE ORDER, WHICH HAS NOT
BEEN SIGNED BY BOTH PARTIES
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APPENDIX 1
OFFEROR’S LETTER
Dear Sirs/Madams:
We, the undersigned, offer to undertake IRD/EQUALS/ PROVIDING OF CAR PASS
MILITARY A & CAR PARK B PASS.
in accordance with your Request for Quotation dated 17 November 2014 and our
Quotation in the sum of AFN (in words) _________________________ (in figures)
________________.
Our Proposal/ Quotation shall be valid for ninety (90) calendar days from the
submission date
Our Proposal / Quotation is predicated upon all the terms and conditions of the RFQ and
Draft Contract Agreement.
Our Company is legally licensed to conduct business in Afghanistan and shall provide
services within __________ calendar days after receipt of confirmation of contract.
By submitting this proposal, we grant the IRD Contracting Officer and authorized
representative(s) the right to examine, at any time before award, those records, which
include documents, accounting procedures and practices, and other data, regardless of
type and form or whether such supporting information is specifically referenced or
included in the proposal as the basis for pricing, that will permit an adequate evaluation
of the proposed price and validity of the offer.
We understand you are not bound to accept any Quotation/ Proposal you receive.
Sincerely yours,
Name of Firm: ________________________________________
Name and Title of Authorized Signatory: ______________________________
Phone Number: _______________________________________
Email Address: _______________________________________
Address: ____________________________________________
Authorized Signature and Date: ___________________________
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APPENDIX 2
MANDATORY CERTIFICATIONS
Certification Regarding Debarment and Suspension
(1) Contractor certifies to the best of its knowledge and belief that it and its principals:
a. Are not presently debarred, suspended, proposed for disbarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency;
b. Have not within a three-year period preceding this application been convicted of
or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the
offenses enumerated in paragraph (1) b. of this certification; and
d. Have not within a three-year period preceding this application had one or more
public transactions (Federal, State, or local) terminated for cause or default.
As the authorized certifying official, I hereby certify that the above specified
certifications are true.
Business Name: _________________________________________________________________
____________________________________
Authorized Representative Name (print)
_______________________________________
Authorized Representative Title (print)
____________________________________
Authorized Representative Signature
_______________________________________
Date
7
Certification Regarding Lobbying
By signing this contract, the Contractor certifies that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to
influence an officer or employee of any US agency, IRD, a member of US Congress,
officer or employee of US Congress, or an employee of a member of US Congress in
connection with obtaining any Federal contract, grant or any other award covered by 31
U.S.C. 1352.
As the authorized certifying official, I hereby certify that the above specified
certifications are true.
Business Name: _________________________________________________________________
____________________________________
Authorized Representative Name (print)
_______________________________________
Authorized Representative Title (print)
____________________________________
Authorized Representative Signature
_______________________________________
Date
8
Certification Regarding Terrorist Financing
By signing and submitting this application, the Contractor provides and is bound by the
certification set out below:
1. Contractor, to the best of its current knowledge, did not provide, within the previous
ten years, and will take all reasonable steps to ensure that it does not and will not
knowingly provide, material support or resources to any individual or entity that
commits, attempts to commit, advocates, facilitates, or participates in terrorist acts, or has
committed, attempted to commit, facilitated, or participated in terrorist acts, as that term
is defined in paragraph 3.
2. The following steps may enable Contractor to comply with its obligations under
paragraph 1:
a. Before providing any material support or resources to an individual or entity,
Contractor will verify that the individual or entity does not (i) appear on the master list of
Specially Designated Nationals and Blocked Persons, which list is maintained by the U.S.
Treasury’s Office of Foreign Assets Control (OFAC) and is available online at
www.epls.gov or (ii) is not included in any supplementary information concerning
prohibited individuals or entities that may be provided by IRD to Contractor.
b. Before providing any material support or resources to an individual or entity,
Contractor also will verify that the individual or entity has not been designated by the
United Nations Security (UNSC) sanctions committee established under UNSC
Resolution 1267 (1999) (the “1267 Committee”) [individuals and entities linked to the
Taliban, Usama bin Laden, or the Al Qaida Organization]. To determine whether there
has been a published designation of an individual or entity by the 1267 Committee,
Contractor should refer to the consolidated list available online at the Committee’s
website: http://www.un.org/Docs/sc/committees/1267/1267ListEng.htm.
c. Before providing any material support or resources to an individual or entity
Contractor will consider all information about that individual or entity of which it is
aware and all public information that is reasonably available to it or of which it should be
aware.
d. Contractor also will implement reasonable monitoring and oversight procedures to
safeguard against assistance being diverted to support terrorist activity.
3. For purposes of this Certification:
a. “Material support and resources” means currency or monetary instruments or
financial securities, financial services, lodging, training, expert advice or
assistance, safe houses, false documentation or identification, communications
equipment, facilities, weapons, lethal substances, explosives, personnel,
transportation, and other physical assets, except medicine or religious materials.
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b. “Terrorist act” meansi.
an act prohibited pursuant to one of the 12 United Nations Conventions
and Protocols related to terrorism (see UN terrorism conventions
Internet site: http://untreaty.un.org/English/Terrorism.asp); or
ii.
an act of premeditated, politically motivated violence perpetrated
against noncombatant targets by sub-national groups or clandestine
agents; or
iii.
any other act intended to cause death or serious bodily injury to a
civilian, or to any other person not taking an active part in hostilities in
a situation of armed conflict, when the purpose of such act, by its
nature or context, is to intimidate a population, or to compel a
government or an international organization to do or to abstain from
doing any act.
c. “Entity” means a partnership, association, corporation, or other organization,
group or subgroup.
d. References in this Certification to the provision of material support and resources
shall not be deemed to include the furnishing of USAID funds or USAIDfinanced commodities to the ultimate beneficiaries of USAID assistance, such as
recipients of food, medical care, micro-enterprise loans, shelter, etc., unless
Contractor has reason to believe that one or more of these beneficiaries commits,
attempts to commit, advocates, facilitates, or participates in terrorist acts, or has
committed, attempted to commit, facilitated or participated in terrorist acts.
e. Contractor’s obligations under paragraph 1 are not applicable to the procurement
of goods and/or services by Contractor that are acquired in the ordinary course of
business through contract or purchase, e.g., utilities, rents, office supplies,
gasoline, etc., unless Contractor has reason to believe that a Vendor or supplier of
such goods and services commits, attempts to commit, advocates, facilitates, or
participates in terrorist acts, or has committed, attempted to commit, facilitated or
participated in terrorist acts.
Any violation, notified or discovered, of this Certification prior to completion of the
contract work shall be grounds for voidance of the contract in its entirety by IRD and no
costs shall be recoverable by the Contractor. Any violation of this Certification, notified
or discovered after any of the Work has been performed under this contract shall result
in immediate termination of this contract by IRD and no payments for any Work
performed or goods delivered prior to such termination shall be made without express
written approval of USAID.
Business Name: ________________________________________________________________
____________________________________
Authorized Representative Name (print)
_______________________________________
Authorized Representative Title (print)
____________________________________
Authorized Representative Signature
_______________________________________
Date
10
Certification of Compliance with Laws and the U.S. Foreign Corrupt Practices Act
Contractor shall comply with all laws and regulations in the jurisdictions where it is
performing under this Agreement. Contractor is familiar with applicable anti-corruption,
anti-bribery, anti-kickback, laws and regulations and will not undertake any actions that
may violate these laws and regulations. Contractor is familiar with the U.S. Foreign
Corrupt Practices Act (the “FCPA”), its prohibitions and purposes, and will not undertake
any actions that may violate the FCPA.
Accordingly, Contractor hereby agrees that:
1. Contractor will not employ a person who is a governmental official or employee,
including employees of government owned or government controlled corporations,
agencies or bodies.
2. Contractor will not, directly or indirectly, make any payment, offer or promise to make
any payment or transfer of anything of value to a governmental official or employee, or
to any political party or any candidate for political office, with the purpose of influencing
decisions favorable to the Contractor and its business in contravention of the FCPA or
other applicable laws.
3. Contractor will immediately advise IRD in writing in the event that any person
employed by or associated with Contractor becomes such government official, political
party official or candidate.
4. Contractor shall maintain true and accurate records necessary to demonstrate
compliance with the Agreement (including the requirements of this Certification), and
shall provide to IRD evidence of such compliance upon simple request.
5. Contractor shall provide IRD or its representatives, with access to financial records and
supporting documentation to demonstrate the existence of normal and anticipated
payment patterns and financial arrangements as well as transparency in expenses and
accounting records related to transactions arising out of this Application.
6. Contractor understands that if it fails to comply with any of the provisions of this
Certification (irrespective of the size, nature or materiality of such violation), such failure
shall be deemed to be a material breach of any resulting Agreement and, upon any such
failure, IRD shall have the right to terminate any Agreement with immediate effect upon
written notice to Contractor, without penalty or liability of any nature whatsoever.
Business Name: ________________________________________________________________
____________________________________
Authorized Representative Name (print)
_______________________________________
Authorized Representative Title (print)
____________________________________
_______________________________________
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APPENDIX 3
CONTRACT TERMS AND CONDITIONS
DRAFT PROPOSED CONTRACT/PURCHASE ORDER
12