AGENDA 25 November 2014 ORDINARY COUNCIL meeting
AGENDA ORDINARY COUNCIL meeting 25 November 2014 Commencing at 3.30pm Shire of Dalwallinu DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Dalwallinu for any act, omission or statement or intimation occurring during Council/Committee meetings or during formal/informal conversations with staff. The Shire of Dalwallinu disclaims any liability for any loss whatsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee meetings or discussions. Any person or legal entity that acts or fails to act in reliance upon any statement does so at that person’s and or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for license, any statement or limitation or approval made by a member of officer of the Shire of Dalwallinu during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Dalwallinu. The Shire of Dalwallinu warns that anyone who has an application lodged with the Shire of Dalwallinu must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application and any conditions attaching to the decision made by the Shire of Dalwallinu in respect of the application. Signed: ___________________ ______________ Acting Chief Executive Officer Keith Jones Date Ordinary Council Meeting 25 November 2014 ii 1.0 CONTENTS PAGE OPENING & ANNOUNCEMENT OF VISITORS ......................................................... 1 2.0 ATTENDANCE RECORD ............................................................................................ 1 2.1 Present .................................................................................................................. 1 2.2 Apologies .............................................................................................................. 1 2.3 Leave Of Absence Previously Granted ................................................................. 1 3.0 PUBLIC QUESTION TIME .......................................................................................... 1 4.0 APPLICATIONS FOR LEAVE OF ABSENCE ............................................................ 2 5.0 MINUTES OF PREVIOUS MEETINGS........................................................................ 2 5.1 Ordinary Council Meeting – 28 October 2014 ...................................................... 2 6.0 NOTICES OF URGENT BUSINESS............................................................................ 2 7.0 MOTIONS OF WHICH NOTICE HAS BEEN RECEIVED ............................................ 2 8.0 PETITIONS/DEPUTATIONS/PRESENTATIONS/ SUBMISSIONS ............................. 2 9.0 MEMBERS REPORTS ................................................................................................ 2 9.1 10.0 Declarations of Interest ......................................................................................... 2 MATTERS FOR CONSIDERATION – WORKS .......................................................... 3 10.1 Road Train Permit – K L Carter & Co .................................................................... 3 10.2 Delegation of Powers pertaining to the approval of permits for road trains and extra mass vehicle................................................................................................. 6 10.3 11.0 11.1 12.0 Regional Road Group Funding 2014-15 – Dowerin – Kalannie Rd Second Seal . 8 MATTERS FOR CONSIDERATION – COMMUNITY SERVICES ............................. 10 Building Over The Site of First Dalwallinu School Memorial ................................ 10 MATTERS FOR CONSIDERATION – TOWN PLANNING ....................................... 13 12.1 Planning Application – 296/297 Anderson Way, Dalwallinu ................................ 13 12.2 Planning Application: Construction of a Large Storage Shed on Lot 9001 Deacon St, Dalwallinu ......................................................................................... 15 12.3 Planning Application – Lot 85 Hazlett Street, Kalannie ....................................... 18 12.4 Planning Application – Lot 65 McConell Street, Pithara ...................................... 23 12.5 Amalgamation – Lots 724- 725 Leahy Street, Dalwallinu .................................... 28 Ordinary Council Meeting 25 November 2014 iii 13.0 13.1 14.0 14.1 15.0 MATTERS FOR CONSIDERATION – HEALTH AND BUILDING............................. 30 Building Approvals............................................................................................... 30 MATTERS FOR CONSIDERATION – ECONOMIC DEVELOPMENT ...................... 32 Shire of Dalwallinu Event – ‘31 Miles of Smiles’ .................................................. 32 MATTERS FOR CONSIDERATION – FINANCE ...................................................... 35 15.1 Outstanding Rates Debtors Report for October 2014.......................................... 35 15.2 Accounts for Payment for October 2014 ............................................................. 38 15.3 Monthly Financial Statements for October 2014 ................................................. 41 15.4 Write Off Outstanding Rates Debtors .................................................................. 43 15.5 Schedule of Fees & Charges Review - cost of used cement slabs ..................... 45 15.6 Adoption of Integrated Planning Documents ....................................................... 47 15.7 2013/14 Annual Report – Annual Electors Meeting ............................................. 50 15.8 Award of Tender 01/14 Sale of Disused Items .................................................... 53 15.9 Bad Debt Write off ............................................................................................... 57 16.0 MATTERS FOR CONSIDERATION - ADMINISTRATION ........................................ 59 16.1 Review of Terms of Reference: Community Services Committee ....................... 59 16.2 Review of Terms of Reference: Works & Plant Committee ................................. 62 17.0 URGENT BUSINESS BY DECISION OF THE MEETING ......................................... 65 18.0 CONFIDENTIAL BUSINESS - AS PER LOCAL GOVERNMENT ACT 1995, SECTION 5.23(2)....................................................................................................... 65 19.0 SCHEDULING OF MEETING .................................................................................... 65 20.0 CLOSURE ................................................................................................................. 65 Ordinary Council Meeting 25 November 2014 iv SHIRE OF DALWALLINU AGENDA for the Ordinary Meeting of Council to be held at the Council Chambers, Shire Administration Centre, Dalwallinu on Tuesday, 25 November 2014 commencing at 3.30pm. 1.0 OPENING & ANNOUNCEMENT OF VISITORS The Chairperson (President) opened the meeting at _____pm. 2.0 ATTENDANCE RECORD 2.1 Present Shire President Cr RS Nixon Cr GH Sanderson JP Cr SC Carter Cr IW Hyde Cr MC Huggett Cr NW Mills Cr AR Dickins Cr KM McNeill JP Cr KL Carter IN ATTENDANCE Acting Chief Executive Officer Manager Regulation & Development Services Manager Assets & Works Economic Development and Marketing Officer Executive Support Officer 2.2 Miss DA Fortuin Mrs Angela Hoy Miss T Slot Mrs GC Matias Apologies Chief Executive Officer 2.3 Mr KT Jones Mr PJ Crispin Leave Of Absence Previously Granted Nil 3.0 PUBLIC QUESTION TIME Ordinary Council Meeting 25 November 2014 Page 1 of 65 4.0 APPLICATIONS FOR LEAVE OF ABSENCE 5.0 MINUTES OF PREVIOUS MEETINGS 5.1 Ordinary Council Meeting – 28 October 2014 MOTION Moved Seconded Cr Cr That the Minutes of the Ordinary Meeting of Council held 28 October 2014 be confirmed. 6.0 NOTICES OF URGENT BUSINESS 7.0 MOTIONS OF WHICH NOTICE HAS BEEN RECEIVED 8.0 PETITIONS/DEPUTATIONS/PRESENTATIONS/ SUBMISSIONS 9.0 MEMBERS REPORTS 9.1 Declarations of Interest Ordinary Council Meeting 25 November 2014 Page 2 of 65 10.0 MATTERS FOR CONSIDERATION – WORKS 10.1 Road Train Permit – K L Carter & Co Applicant: File No: Previous Meeting Reference: Attachments: Author: Keith Carter TT/7 Rural Road Access Permits Nil Letter from Keith Carter, RAV Map Mrs Angela Hoy ___________________ Manager Assets & Works Disclosure of Interest: Date of Report: Senior Officer: Nil 19 November 2014 Mr Keith Jones ___________________ Acting Chief Executive Officer ____________________________________________________________________________ Purpose of Report To assess the request from K L Carter & Co for Long Vehicle Access to a number of roads within the district. Background A request has been received from K L Carter & Co to have Restricted Access Vehicle (RAV) access for long vehicles (Network 4) for the following roads: Jibberding Hall Road Carter Road Simonsen Road North Dalwallinu Road (Peterson Road to Goatcher Road) Glamoff Road Goatcher Road Buntine East Road Wasley Road Peterson Road Comment In the current RAV network from Main Roads WA, all of these roads are classified as Network 4 (some with conditions). These roads have been assessed and they are generally adequate for the submitted request. It has been suggested that a permit be issued with the following conditions attached: A maximum speed of 70 kilometres per hour on unsealed roads Unsealed roads are not to be used in wet condition where damage may occur to the road Extreme caution to be exercised between 7.00 am to 9.00 am and 3.00 pm to 5.00 pm on school days to avoid the likelihood of conflict with school buses Ordinary Council Meeting 25 November 2014 Page 3 of 65 Policy Requirements Nil Legislative Requirements Nil Strategic Implications The Shire’s agricultural area results in increases road train movements during peak times such as harvest, and the ability to use any roads must be balanced with the ongoing safety and maintenance issues. Sustainability Implications Environment Provided access is controlled there should be no impact on the environment. Economic Agriculture is the largest part of the economy of the Shire. Social (Community Consultation) Much discussion has occurred with the community, grain producers and haulage companies regarding this issue. Financial Implications Nil Voting Requirements Simple Majority Officer Recommendation That permission be given to K L Carter & Co to operate long vehicles up to Network 4 classification on the following roads: Jibberding Hall Road Carter Road Simonsen Road North Dalwallinu Road (Peterson Road to Goatcher Road) Glamoff Road Goatcher Road Buntine East Road Wasley Road Peterson Road Under the following conditions A maximum speed of 70 kilometres per hour on unsealed roads, Unsealed roads are not to be used in wet condition where damage may occur to the road, Extreme caution to be exercised between 7.00 am to 9.00 am and 3.00 pm to 5.00 pm on school days to avoid the likelihood of conflict with school buses. Ordinary Council Meeting 25 November 2014 Page 4 of 65 Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 5 of 65 10.2 Delegation of Powers pertaining to the approval of permits for road trains and extra mass vehicle Applicant: Shire of Dalwallinu File No. Policy - Delegations Previous Meeting Reference: Nil Attachments: Permit Conditions, Minutes of the Works and Plant Committee meeting Nov 2014. Author: Mrs Angela Hoy ___________________ Manager Assets and Works Disclosure of Interest: The delegations relate to the powers and duties of the Chief Executive Officer Date of Report: 20 November 2014 Senior Officer: Mr Keith Jones ___________________ Acting Chief Executive Officer _____________________________________________________________________________ Purpose of Report To consider the delegation of powers and duties performed by the Council with regards to the approval of permits for road trains and extra mass vehicles to the CEO. Background Currently all requests with regards to Road Train Approval are given to the Works and Plant Committee to provide recommendations to Council for decision on Road Train Approval Permits Comment Should Council agree to delegate approval of certain combinations of heavy vehicles on local government roads, the following parameters will be followed: Local access is deemed as farm gate to bin and farm gate to origin of agricultural product. Only properties owned or leased by the applicant are taken in to consideration. The roads requested to be used are able to handle the combination of heavy vehicle requested to be used. Road intersections are capable of handling the proposed heavy vehicle combination turning path. Stacking distances at rail crossings. Practicality prevails. Without the delegation of this authority to the CEO, every application would have to wait until the next Council meeting before approval could be given by Council. This delay could lead to either loss of productivity by the applicant or the applicant moving unapproved heavy vehicle combinations on local government roads in the interim. Ordinary Council Meeting 25 November 2014 Page 6 of 65 Policy Requirements Change to existing delegations must be approved by council Legislative Requirements Local Government Act 1995 Local Government Act 1995 s5.16 - Delegations to committees s5.42 - Delegations to the CEO s5.43 - Limits on delegations s5.44 - CEO may delegate s3.50 -Closing Certain Thoroughfares to Vehicles Strategic Implications Provides for a faster permit process for Local and Shire operations. Sustainability Implications Environment Provided the Permit holder complies with all conditions there are no known implications Economic Provided the Permit holder complies with all conditions there are no known implications Social (Community Consultation) There has been no community consultation, but it is expected that the public would appreciate a faster response to their request. Financial Implications Provided the Permit holder complies with all conditions there are no known implications Voting Requirements Absolute Majority Officer Recommendation That Council, in accordance with s5.42 of the Local Government Act 1995 delegate to the CEO: Authority to approve applications with or without conditions to use permitted vehicles on any local roads, or at the CEO discretion authority to refer applications to council for consideration Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 7 of 65 10.3 Regional Road Group Funding 2014-15 – Dowerin–Kalannie Rd Second Seal Applicant: File No: Previous Meeting Reference: Attachments: Author: Shire of Dalwallinu RO/12 Regional Roads Previously discussed at the Nov W&P Committee Meeting. Nil Mrs Angela Hoy ___________________ Manager Assets and Works Disclosure of Interest: Nil Date of Report: 20 November 2014 Senior Officer: Mr Keith Jones ___________________ Acting Chief Executive Officer ____________________________________________________________________________ Purpose of Report To determine Council's direction to be taken regarding the existing Regional Roads Group Project (RRGP) 2nd coat seal on Dowerin – Kalannie Rd Background The construction and 1st coat seal on the above mentioned road was completed in the 13/14 year. Unfortunately this first coat seal after 12 months is showing signs of pavement failure. I am told the original construction of the road was not compacted efficiently, a final trim was not completed, and there is no crown in the road. I have inspected the road and the road is lacking in compaction, curvature, and does not have a visual crown. Recent truck tyre lines also show that the elevations are not correct, and truck movements are fighting against the existing road pavement. Comment After inspecting the road with the Works Supervisor, we are both in agreement that a second coat seal will not fix any problems, and that it would be best method of practice to rip the 1 st seal and start again. The final cost of the 1st coat seal including reform and construction was $197,227. If Council were to take this direction then the majority of the gravel, and materials is already on site. The cost to reform and re-seal is estimated at approx $130,000 (figure based on current productivity of road crew and previous history). The RRGP funding for road works is funded 2/3 State Government (RRG) and 1/3 Shire contribution. The current amount allocated for the second coat seal is $121,633 in total. If Council chooses to rip the section rather than completing the final seal, then an application must be made to Regional Road Groups advising the change of project. There is no guarantee at this point that the Regional Roads Group would agree with this, and the Shire may lose the funding for the final Seal. Ordinary Council Meeting 25 November 2014 Page 8 of 65 If the RRG does agree to the change in project then it is most likely that the Shire will have to come up with the future money to complete the 2 nd coat seal, or from another funding source other than the RRG. Next year's Roads to Recovery may be an option here. The Works and Plant Committee have recommended the MAW to contact the RRG and advise the likelihood of the RRG agreeing to accept the change in project. However should Council wish to decline the preferred option to rip the road section then there is no point discussing this with the RRG at this point in time. Policy Requirements Nil Legislative Requirements Local Government Act 1995 Strategic Implications Nil Sustainability Implications Environment Nil Economic Nil Social (Community Consultation) Nil Financial Implications Will depend on the direction Council wishes to take. Voting Requirements Simple Majority Recommendation That the Dowerin-Kalannie Road SLK 3.67 to SLK 6.07 section be ripped and reconstructed with a first coat seal and seek the RRG permission to change the parameters of the current 2014/2015 road project. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 9 of 65 MATTERS FOR CONSIDERATION – COMMUNITY SERVICES 11.0 11.1 Building Over The Site of First Dalwallinu School Memorial Applicant: Mr Graham Bell File No: CU/1 - Customer Service - Requests Previous Meeting Reference: Community Services & Economic Development Committee Meeting – 21 October 2014; Council Mtg 28 October 2014 Attachments: Letters from Graham Bell ,Photographs- Previously supplied – CS&ED Committee Meeting; Feedback from community Author: Miss Debbie Fortuin ___________________ Manager Regulations & Development Services Disclosure of Interest: Nil Date of Report: 19 November 2014 Senior Officer: Mr Keith Jones ___________________ Acting Chief Executive Officer ____________________________________________________________________________ Purpose of Report To consider the request from Mr Graham Bell for a permanent building to house the site of the memorial commemorating the site of the first school in Dalwallinu. Background The site of the first school in Dalwallinu was commemorated by installation of a plaque attached to a rock. This was first placed on site, in the reserve north of Jolly & Sons on 11 September 1996. Mr Bell’s request was considered on 28 October 2014 at Full Council meeting and it was resolved as follows: MOTION 8167 Moved Seconded Cr KL Carter Cr NW Mills That the community be consulted to determine the level of support for enclosing the memorial site of the First School in Dalwallinu (just off Dalwallinu West Road) inside a permanent building or shelter. CARRIED 8/0 Ordinary Council Meeting 25 November 2014 Page 10 of 65 Comment Mr Bell had expressed concerns that the memorial is very unprotected and after speaking with other community members, they agreed that it would be a good idea to have the memorial covered by a permanent building or shelter. As per Council’s motion 8167, the Shire advertised in the Totally Local, Kalannie Kapers and on the Shire’s website seeking community feedback on the proposal and has received one response opposing the proposal (feedback is attached). The advertisements ran from 20 October 2014 through to the week of 11 November 2014. Policy Requirements Nil Legislative Requirements Nil Strategic Implications Nil Sustainability Implications Environment There are no known environmental implications. Economic There are no known economic implications. Social The community has been consulted and one response opposing the proposal has been received. Financial Implications Nil if site is left unchanged Voting Requirements Simple Majority Officer Recommendation That the memorial representing the site of the first Dalwallinu School remain as it currently is, without any shelter additions. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 11 of 65 Ordinary Council Meeting 25 November 2014 Page 12 of 65 MATTERS FOR CONSIDERATION – TOWN PLANNING 12.0 12.1 Planning Application – 296/297 Anderson Way, Dalwallinu Applicant: Shire of Dalwallinu File No: LP/10 Land use and Planning Previous Meeting Reference: Community Services & Economic Development Committee Meeting – 18 November 2014 Attachments: Planning application – Previously supplied – CS&ED Committee Meeting Author: Miss Debbie Fortuin ___________________ Manager Regulations & Development Services Disclosure of Interest: Nil Date of Report: 03 November 2014 Senior Officer: Mr Keith Jones ___________________ Acting Chief Executive Officer ___________________________________________________________________________ Purpose of Report For council to consider approving the application submitted by Mr Richard Draffin to erect a shed and carport at Lot 296/297 Anderson Street, Dalwallinu. Background The applicant is presently constructing a dwelling on Lot 296/297 and wishes to erect a shed/carport structure to the rear of the dwelling. Comment Ordinary Council Meeting 25 November 2014 Page 13 of 65 The Shire of Dalwallinu Local Planning Scheme No. 2 requires any development other than the construction of a single dwelling to require planning approval. Lot 296/297 Anderson Way is a residentially zoned section that is a large recently amalgamated block and is 2006 square meters in size. The shed/carport structure is being constructed as a single unit comprising a total area of 112 square meters. The shed/carport will be clad with the same cladding that the dwelling will be clad with and will be situated to the rear of the dwelling. The shed/carport meets the setback requirements of the R-codes. Policy Requirements Nil Legislative Requirements Shire of Dalwallinu Local Planning Scheme No.2 and WAPC R-codes 3.1 Strategic Implications Residential development within the Shire is encouraged to help alleviate demands on housing. Sustainability Implications Environment There are no known environmental implications Economic Improved property value Social Assists in lessening the burden on housing demand within the Shire Financial Implications The application attracts a fee of $147 Voting Requirements Simple Majority Officer/Committee Recommendation That Mr Draffin be granted planning approval to construct a shed/carport at Lot 296/297 Anderson Way, Dalwallinu. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 14 of 65 12.2 Planning Application: Construction of a Large Storage Shed on Lot 9001 Deacon St, Dalwallinu Applicant: WBS Group File No: LP/10 Land Use and Planning Previous Meeting Reference: Community Services & & Economic Development Committee Meeting – 18 November 2014 Attachments: Planning application – Previously Supplied – CS&ED Committee meeting Author: Miss Debbie Fortuin ___________________ Manager Community Services Disclosure of Interest: Nil Date of Report: 10 November 2014 Senior Officer: Mr Keith Jones ___________________ Acting Chief Executive Officer ___________________________________________________________________________ Purpose of Report To consider approving the construction of a large storage shed to house machinery on Lot 9001 Deacon Street, Dalwallinu. Background Mr Andrew Jackson has submitted a planning application to erect a large shed for the storage of machinery on Lot 9001 Deacon Street, Dalwallinu. The land is currently being used for the storage of plastic water tanks and other plastic wares. Photo taken from Deacon st and Harris st intersection Ordinary Council Meeting 25 November 2014 Page 15 of 65 Comment Lot 9001 Deacon Street, Dalwllinu, is zoned general industry and the proposed activity is a permitted activity under the Shire of Dalwallinu Local Planning Scheme No.2. The shed measures 1080 square meters in area and meets height and setback requirements. Policy Requirements n/a Legislative Requirements Compliance with the Shire of Dalwallinu’s Local Planning Scheme No.2 Strategic Implications Business development and investment will contribute to the sustained economic future of the Shire of Dalwallinu. Ordinary Council Meeting 25 November 2014 Page 16 of 65 Sustainability Implications Environment The proposed shed would be used for the storage of machinery and as such would not generate any activities of environmental significance. Economic Unknown Social There are no known social implications. Financial Implications The application attracts a planning fee of $608.00 Voting Requirements Simple Majority Officer/Committee Recommendation That WBS Group be granted planning approval to construct a shed for the storage of machinery on Lot 9001 Deacon Street, Dalwallinu. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 17 of 65 12.3 Planning Application – Lot 85 Hazlett Street, Kalannie Applicant: File No: Previous Meeting Reference: Attachments: Author: Julie Reynolds LP/10 Land Use Nil Planning Application Miss Debbie Fortuin ___________________ Manager Community Services Disclosure of Interest: Date of Report: Senior Officer: Nil 19 November 2014 Mr Keith Jones ___________________ Acting Chief Executive Officer ____________________________________________________________________________ Purpose of Report To consider approving the public notice requirement for a planning application received from Julie Reynolds to establish a bed and breakfast at Lot 85 Hazlett Street, Kalannie. Background A planning application has been received to establish a bed and breakfast at Lot 85 Hazlett Street, Kalannie. Comment The proposal is to convert the existing dwelling into a bed and breakfast which would cater for up to 8 guests. The Shire of Dalwallinu’s Local Planning Scheme No.2 states that a bed and breakfast in a residential zone shall not be permitted unless the local government has exercised its discretion by granting planning approval after giving special notice in accordance with clause 9.4. 9.4. Advertising of applications 9.4.1 Where an application is made for planning approval to commence a use or commence or carry out development which involves a use which is — (a) an ‘A’ use as referred to in clause 4.3.2; or (b) a use not listed in the Zoning Table, the local government is not to grant approval to that application unless notice is given in accordance with clause 9.4.3. 9.4.2 Despite clause 9.4.1, where application is made for a purpose other than a purpose referred to in that clause, the local government may require notice to be given in accordance with clause 9.4.3. Ordinary Council Meeting 25 November 2014 Page 18 of 65 9.4.3 The local government may give notice or require the applicant to give notice of an application for planning approval in one or more of the following ways — (a) notice of the proposed use or development served on nearby owners and occupiers who, in the opinion of the local government, are likely to be affected by the granting of planning approval, stating that submissions may be made to the local government by a specified date being not less than 14 days from the day the notice is served; (b) notice of the proposed use or development published in a newspaper circulating in the Scheme area stating that submissions may be made to the local government by a specified day being not less than 14 days from the day the notice is published; (c) a sign or signs displaying notice of the proposed use or development to be erected in a conspicuous position on the land for a period of not less than 14 days from the day the notice is erected. 9.4.4 The notice referred to in clause 9.4.3(a) and (b) is to be in the form prescribed in Schedule 8 with such modifications as are considered appropriate by the local government. 9.4.5 Any person may inspect the application for planning approval referred to in the notice and the material accompanying that application at the offices of the local government. 9.4.6 After the expiration of the specified period from the serving of notice of the application for planning approval, the publication of the notice or the erection of a sign or signs, whichever is the later, the local government is to consider and determine the application. These requirements mean that if Council is to consider this application, it would need to conduct the advertising and then consider any submissions at the next meeting after the notice period has lapsed which would be in February 2015. Policy Requirements N/A Legislative Requirements Planning and Development Act 2005 Dalwallinu Local Planning Scheme No 2 Strategic Implications Aligns with the Shire’s policy to encourage business development within the district. Sustainability Implications Environment Unknown Economic Unknown Social The Community is to be consulted via public notice. Ordinary Council Meeting 25 November 2014 Page 19 of 65 Financial Implications A planning fee of $147 has been received for this application. Voting Requirements Simple Majority Officer Recommendation That the proposal to establish a bed and breakfast Lot 85 Hazlett Street, Kalannie, be advertised for public submissions under clause 9.4 of the Dalwallinu Local Planning Scheme No 2 and that the submissions be considered at the February 2015 Council meeting. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 20 of 65 Ordinary Council Meeting 25 November 2014 Page 21 of 65 Ordinary Council Meeting 25 November 2014 Page 22 of 65 12.4 Planning Application – Lot 65 McConell Street, Pithara Applicant: File No: Previous Meeting Reference: Attachments: Author: Eric Hood LP/10 Landuse and Planning Nil Planning Application Miss Debbie Fortuin ___________________ Manager Community Services Disclosure of Interest: Date of Report: Senior Officer: Nil 19 November 2014 Mr Keith Jones ___________________ Acting Chief Executive Officer ____________________________________________________________________________ Purpose of Report To consider granting planning approval to Mr Eric Hood, for the construction of a colour bond street fence to a height of 1.5m at Lot 65 McConnell Street, Pithara. Background Mr Eric Hood has submitted a planning application seeking approval to construct a colour bond street fence to a height of 1.5m along the front boundary of his property at Lot 65 McConnell Street, Pithara. Comment Ordinary Council Meeting 25 November 2014 Page 23 of 65 The residential design codes state in C2 that a street fence deems to comply with the requirements if it measures 1.2m above ground level. The applicant wishes to exceed this requirement by 300mm. Council has discretion on the matter, and needs to consider whether this application will detract from street surveillance and from the enhancement of the street scape. The proposed fence is a solid colour bond fence not permitting visual permeability. Previous precedence set permitted for fencing above 1.2m that permitted visual permeability. However, each application should be considered on its own merits. The proposal would have a small impact on street surveillance and may impact the street scape in that the adjacent property has a fairly low front fence. It would therefore be reasonable to request a condition that the top 300mm of the fence be visually permeable by fitting it with a lattice panel. View of Street with property behind the tree on the far left View of property Policy Requirements Compliance with the State Planning Policy 3.1 Residential Design Codes Legislative Requirements Shire of Dalwallinu Planning Scheme No.2 and subsidiary legislation. Strategic Implications The proposed fencing would improve the value of the property which is encouraged. Sustainability Implications Environment No known environmental implications Economic The proposal would improve the value of the property Social There are no known social implications Ordinary Council Meeting 25 November 2014 Page 24 of 65 Financial Implications The application attracts a $147 planning fee. Voting Requirements Simple Majority Officer Recommendation That Mr Eric Hood be granted planning approval to erect a colour bond street fence to the height of 1.5m with the top 300mm to be in-filled with a lattice type panel at Lot 65 McConnell Street, Pithara. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 25 of 65 Ordinary Council Meeting 25 November 2014 Page 26 of 65 Ordinary Council Meeting 25 November 2014 Page 27 of 65 12.5 Amalgamation – Lots 724- 725 Leahy Street, Dalwallinu Applicant: Western Australian Planning Commission File No: LP/11 Land Use & Planning – Amalgamation of Lots Previous Meeting Reference: Community Services & & Economic Development Committee Meeting – 18 November 2014 Attachments: Correspondence from WAPC - Previously Supplied – CS&ED Committee meeting Author: Miss Debbie Fortuin ___________________ Community Services Manager ___________________ Acting Chief Executive Officer ____________________________________________________________________________ Purpose of Report To consider an application by Mr Jeremy Draffin to the WA Planning Commission, for the amalgamation of Lots 724-725 Leahy Street, Dalwallinu. Background Mr Jeremy Draffin has applied to the Western Australian Planning Commission to amalgamate Lots 724-725 Leahy Street, Dalwallinu into one Lot. Council have the opportunity to provide information, comment or recommended conditions pertinent to this application by 08 December 2014. Comment Lots 724-725 Leahy Street, Dalwallinu are two residential zoned lots situated Leahy Street, Dalwallinu, which is part of the subdivision undertaken by Landcorp. General feedback from the community has been that the lots are too small to meet the needs of individuals wishing to purchase land. Given the scarcity of larger blocks of vacant land within the town, and the lack of movement on development of the Leahy street subdivision, it would be reasonable to support an amalgamation of the two lots. Policy Requirements Nil Legislative Requirements Planning and Development Act 2005 Planning and Development (Consequential and Transitional Provisions) Act 2005 Strategic Implications The amalgamation of the two lots would reduce the availability of residential lots for the building of a dwelling by one but would provide for one larger lot which is in demand and short supply, and ultimately will result in the development of this lot which is encouraged. Ordinary Council Meeting 25 November 2014 Page 28 of 65 Sustainability Implications Environment There are no perceived negative environmental implications resulting from an amalgamation of the lots. Economic There are no known economic implications. Social (Community Consultation) There are no known social implications. Financial Implications Nil Voting Requirements Simple Majority Officer/Committee Recommendation That the Western Australian Planning Commission be advised that Council have no objection to the amalgamation of Lots 724-725 Leahy Street, Dalwallinu. (Application No. 150842) into a single residential lot. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 29 of 65 MATTERS FOR CONSIDERATION – HEALTH AND BUILDING 13.0 13.1 Building Approvals Applicant: Shire of Dalwallinu File No: DB/1 Development & Building Controls Previous Meeting Reference: Community Services & Economic Development Committee Meeting Attachments: Building Approvals October 2014- Previously Supplied – CS&ED Committee Meeting Author: Miss Debbie Fortuin ___________________ Community Services Manager Disclosure of Interest: Nil Date of Report: 05 November 2014 Senior Officer: Mr Peter Crispin ___________________ Chief Executive Officer ____________________________________________________________________________ Purpose of Report To consider receiving building approvals report made by the Shire of Dalwallinu Building Surveyor under Councils delegated authority. Background The Shire’s Building Surveyor has received delegated authority to approve building applications on behalf of Council. The Shire of Dalwallinu’s Building Surveyor has a responsibility to advise Council on a regular basis on the building approvals issued under this delegated authority. Comment A list of building approvals for the month of October 2014 is herewith attached for Council information. Building running totals for the financial year to date are as follows: Residential: Industrial: $ 1,467,749 $ 500,000 Policy Requirements Nil Legislative Requirements Section 374 Local Government (Miscellaneous Provisions) Act 1960 Strategic Implications Nil Ordinary Council Meeting 25 November 2014 Page 30 of 65 Sustainability Implications Environment Nil Economic Unknown Social (Community Consultation) Nil Financial Implications Nil Voting Requirements Simple Majority Officer/Committee Recommendation That the report detailing building approvals for the month of October 2014 be received. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 31 of 65 14.0 MATTERS FOR CONSIDERATION – ECONOMIC DEVELOPMENT 14.1 Shire of Dalwallinu Event – ‘31 Miles of Smiles’ Applicant: File No: Previous Meeting Reference: Committee Meeting – 18 Attachments: Author Shire of Dalwallinu ED/25 Events Community Services & & Economic November 2014 Nil Miss Tess Slot Development ___________________ Economic Development and Marketing Officer Disclosure of Interest: Date of Report: Senior Officer: Nil 13 November 2014 Mr Keith Jones ___________________ Acting Chief Executive Officer ____________________________________________________________________________ Purpose of Report To present the proposal to support and host ‘31 Miles for Smiles’ event in the Shire of Dalwallinu. Background Maureen Gillbard approached the members of the below steering committee with the idea of running an event to raise money to donate a percentage to help conquer cancer. The event aims to unite the towns and communities within the Shire and donate a percentage of the raised funds towards community projects. The committee would choose which community projects to support and present for Council approval. The event aims to promote community spirit and connectivity whilst also promoting health and fitness. The weekend to ‘End Women’s Cancer’ was the inspiration for this event – walk 60kms. This has been adapted to suit the Shire of Dalwallinu and is an all inclusive event hoping to attract all ages and gender from all over the State. Steering Committee: Maureen Gillbard, Angela Mills, Carmen Stanley, Catherine Hudson, Vanessa England, Robyn Bryant, Heidi Carlshausen, Anne Sawyer, Kirsty Kay. Proposed event: Saturday 26 September 2015 Depart Dalwallinu at 1.00pm Arrive half way point in Kalannie (30kms) at approx. 6.00pm Camp overnight at Anne Sawyer’s farm Dinner is outsourced to local (Dalwallinu) ‘not for profit’ organisations in order to allow them to raise money. Ordinary Council Meeting 25 November 2014 Page 32 of 65 Sunday 27 September 2015 Depart Anne Sawyer’s Farm at 7.00-8.00am Arrive Kalannie at approx. 1.00pm Celebration and option to camp overnight Dinner is outsourced to local (Kalannie) ‘not for profit’ organisations in order to allow them to raise money. This event is self sufficient and forms of sponsorship have already been secured. The Steering Committee will organise the entire event and request support from the Shire for administration, marketing, promotion, sponsorship (to value add), facilitation of support from Police, Main Roads etc, acquisition of permits and licences (if required) and insurance. The Shire’s LGIS Liability policy will provide liability for Council, their employees and direct volunteers. The policy will cover the Shire’s potential liability to third parties for personal injury or property damage should the Shire be found to be negligent. Third parties that may be involved in the event (Community Groups, Independent Event Organisers, Third Party Organisations, Stallholders, Contractors/Sub-contractors, performers, vendors) etc. should hold their own Public Liability insurance. Proof of such coverage would be required to be provided to the Shire and retained by Council in the form of Certificates of Currency. LGIS would undertake to provide a risk assessment (Location is fit for purpose) to ensure the event outcome is positive as well as volunteer registration, as part of their service. Comment This event will provide numerous marketing and promotional opportunities for the Shire and sends a positive message encompassing community, health and fitness. The event would be solely organised and driven by the steering committee and volunteers, with the Shire supporting through its resources. The event would be underwritten by the Shire and LGIS would assist with the risk management and volunteer registration as part of their service. The Shire supports a similar style set up with regards to the Gunduwa Regional Conservation Association and the Central Wheatbelt Declared Species Group, by way of collection of monies. Policy Requirements Nil Legislative Requirements None known Strategic Implications The future strategic implications would provide for inclusive community driven projects and events. Aligns with the Strategic Community Plan 2013-2023 Community Aspirations and Values – to be a community that is friendly, inclusive and forward thinking. To be an innovative and modern community. Ordinary Council Meeting 25 November 2014 Page 33 of 65 Sustainability Implications Environment There are no known environmental implications Economic This event may attract participants, volunteers and support from outside of the Shire Social (Community Consultation) This is a Community driven project Financial Implications Monies raised and expended will have no impact on the budget. Administration of the event would be absorbed in the day to day business of the Shire of Dalwallinu. Voting Requirements Simple Majority Officer/Committee Recommendation That the event ’31 Miles of Smiles’ be supported and be marketed as a Shire of Dalwallinu event. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 34 of 65 15.0 MATTERS FOR CONSIDERATION – FINANCE 15.1 Outstanding Rates Debtors Report for October 2014 Applicant: File No: Previous Meeting Reference: Attachments: Shire of Dalwallinu FM/6 - Expenditure Reports Finance & Audit Committee Meeting – 18 November 2014 Confidential Attachments – Previously supplied – F&A Committee meeting Author: Miss Christie Andrews ____________________ Finance Officer - Rates Disclosure of Interest: Nil Date of Report: 13 November 2014 Senior Officer: Mr Keith Jones ____________________ Acting Chief Executive Officer __________________________________________________________________________ Purpose of Report To receive the Outstanding Rates Debtors Reports as at 31 October 2014. Background Council’s Policy Clause 3.6(vi) requires a report to be submitted at each Ordinary Council meeting detailing the current outstanding rates and the progress made towards their collection. Reports on Rates Debtors contain totals for Rates, Rubbish, Sewerage and Emergency Services Levy (ESL). The ESL is a State Government charge for provision of emergency services which, due to legislation, the Shire is required to collect and forward on to the Fire & Emergency Services Authority (FESA). Comment Report on Outstanding Rates Debtors as at 31 October 2014 appends. The 2014/15 Rates were raised and issued on 9 August 2014. Important dates are as follows: Rates due date Instalment option selection date Final Notices issued Second instalment due Third instalment due Fourth instalment due 15 August 2014 15 August 2014 11 September 2014 15 October 2014 15 December 2014 16 February 2014 Ordinary Council Meeting 25 November 2014 Page 35 of 65 Breakdown of outstanding rates debtors as at 31 October 2014 Rates Rubbish Sewerage ESL Paid in Advance Total Outstanding 302,938.86 20,819.41 25,154.93 9,593.51 -2,251.21 356,255.50 There are ten (10) separate claims currently with our debt collection agency AMPAC Debt Recovery for further recovery action. These properties are currently at various stages of recovery. As we achieved an outstanding rates percentage of 2.78% as at 30 June 2014, we aim to have a similar percentage as at the 30 June 2015, notwithstanding that 3% outstanding is an acceptable industry average. We will strive to better this figure and at the close of the 2014/15 financial year aim to have an outstanding rates percentage no higher than 1.5%. Policy Requirements Nil Legislative Requirements Nil Strategic Implications Nil Sustainability Implications Environment Nil Economic Nil Social (Community Consultation) Nil Ordinary Council Meeting 25 November 2014 Page 36 of 65 Financial Implications As at 31 October 2014 rates outstanding were $356,255.50 in respect to collectable rates of which $94,365.11 has been carried forward from 2013/14 or prior rating years, with 2013/14 rates raised being $3,435,293.24. Ratio = Total Outstanding Collectable = 356,255.50 3,529,654.35 = 10.09% Ratio = Total Overdue Collectable = 173,591.95 3,529,654.35 = 4.92% The total rates overdue figure is the figure that we are currently trying to recover. Voting Requirements Simple Majority Officer/Committee Recommendation That the Outstanding Rates Debtors Reports as at 31 October 2014 for ratepayers with outstanding balances be accepted. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 37 of 65 15.2 Accounts for Payment for October 2014 Applicant: File No: Previous Meeting Reference: 2014 Attachments: Shire of Dalwallinu FM/6 - Expenditure Reports Finance & Audit Committee Meeting – 18 November Author: Summary of Accounts for Payment – Previously supplied – F&A Committee meeting Mrs Hanna Jolly ___________________ Accounting Officer Disclosure of Interest: Date of Report: Senior Officer: Nil 1 3 N o v e m b e r 2014 Mr Keith Jones ___________________ Acting Chief Executive Officer Purpose of Report To consider the acceptance and approval of the Schedule of Accounts for Payment. Background A list of invoices paid for the month of October 2014 from the Municipal Account, to the sum of $95,482.46 paid by cheque and $726,787.93 paid by EFT are attached, together with a list of Bank Fees, Payroll, Direct Debit Payments and transfers to Reserve. These payments total $1,030,958.92. In addition, payments of $109,071.35 were made from the Trust Account. The total payments from all accounts being $1,140,030.27 have been listed for Council’s ratification. Comment In accordance with the requirements of the Local Government Act 1995 a list of accounts paid, by approval of the Chief Executive Officer under the Council’s delegated authority, is to be completed for each month showing: a) b) c) d) The payees names The amount of the payments Sufficient information to identify the payment The date of the payment The attached list meets the requirements of the Financial Regulations. In addition to the above statutory provisions, Financial Management Regulation Section 13(4) requires ‘the total of other outstanding accounts be calculated and a statement be presented to Council at the next Council meeting”. Ordinary Council Meeting 25 November 2014 Page 38 of 65 Policy Requirements Nil Legislative Requirements Local Government (Financial Management) Regulations Act 1996, Regulation 12; and Regulations 13(3) (a) (b); 13(1); and 13(4). Strategic Implications Nil Sustainability Implications Environment Nil Economic Nil Social (Community Consultation) Nil Financial Implications Account payments are in accordance with the adopted budget for 2014/15 or authorized by separate resolution. Voting Requirements Simple Majority Ordinary Council Meeting 25 November 2014 Page 39 of 65 Officer/Committee Recommendation That in accordance with the requirements of section 13(1), 13(3) and 13(4) of the Local Government (Financial Management) Regulations 1996 a list of payments made in September 2014 under the CEO’s delegated authority is endorsed in respect to the following Bank accounts: (a) Municipal Fund Account totalling $1,030,958.92 consisting of: Cheque Numbers 34603 - 34633 $95,482.46 Electronic Fund Transfers 3044 - 3175 $726,787.93 (excluding Trust EFT 3097-3098 & 3127) Electronic Fund Transfers Payroll $154,809.00 Bank Fees $981.26 Direct Debit Payments (Loans 157 & 158) (b) $52,898.27 Trust Account payments totalling $109,071.35 consisting of Cheque Numbers 418 - 425 Electronic Funds Transfers 3097-3098 & 3127 Direct Debits - Payments to DPI Resolution Moved Seconded $1,770.00 $1,959.95 $105,341.40 Cr Cr Ordinary Council Meeting 25 November 2014 Page 40 of 65 15.3 Monthly Financial Statements for October 2014 Applicant: File No: Previous Meeting Reference: Attachments: Shire of Dalwallinu FM/6 - Expenditure Reports Finance & Audit Committee Meeting – 18 November 2014 Monthly Statement of Financial Activity, Variance Reports, Investments Held and Bank Reconciliations – Previously supplied – F&A Committee meeting Author: Mrs Hanna Jolly ____________________ Accounting Officer Disclosure of Interest: Nil Date of Report: 13 November 2014 Senior Officer: Mr Keith Jones ____________________ Acting Chief Executive Officer _______________________________________________________________ ______ Purpose of Report To receive the Financial Reports for the month ending 31 October 2014. Background There is a statutory requirement that Financial Reports be recorded in the Minutes of the meeting to which they are presented. The Financial Reports, as circulated, give an overview of the current financial position of the Shire and the status of capital income and expenditure. Comment Financial Reports as at last day of business of the previous month are appended, for the period ending 31 October 2014. Attached for Council’s consideration are: Statement of Financial Activity Variance Reports Investments Held Bank Reconciliations As per Council resolution, all items that have a variance of more than $5,000 have been noted on the variance reports. Policy Requirements Nil Legislative Requirements Local Government Act 1995 s1.3 (2) (c) Local Government (Financial Management) Regulations 1996, s34 (1) Local Government (Financial Management) Regulations 1996, s19 (1) (2) Local Government (Financial Management) Regulations 1996, s34 (2) Ordinary Council Meeting 25 November 2014 Page 41 of 65 Strategic Implications Nil Sustainability Implications Environment Nil Economic Nil Social (Community Consultation) Nil Financial Implications Nil Voting Requirements Simple Majority Officer/Committee Recommendation That the Financial Reports as submitted for the month ending 31 October 2014 be accepted. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 42 of 65 15.4 Write Off Outstanding Rates Debtors Applicant: Shire of Dalwallinu File No. FM/14 Debt Recovery Previous Meeting Reference: September 2014 Council Meeting (Motion 8142); Finance & Audit Committee Meeting – 18 November 2014 Attachments: Nil Author: Miss Christie Andrews ___________________ Finance Officer - Rates Disclosure of Interest: Nil Date of Report: 13 November 2014 Senior Officer: Mr Keith Jones ________________________ Acting Chief Executive Officer Purpose of Report To consider writing off a debt totalling $11,714.48 on assessments A994, A995. A996 and A997. Background The rates and charges on assessment A994 dates back to the 2006/07 year, assessments A995 and A996 date back to the 2007/08 year and assessment A997 dates back to the 2008/09 financial year. The properties are exploration tenements which were surrendered in 2009. During the September 2014 Full Council Meeting Council resolved as follows: MOTION 8142 Moved Seconded Cr KL Carter Cr IW Hyde That the rates charges debt of $11,468.59 on A994, A995, A996 and A997 be written off. LOST as ABSOLUTE MAJORITY not attained 3/2 Breakdown of the Rates and Charges Assessment A994 A995 A996 A997 Rates 648.53 493.11 547.23 432.00 Interest 1,660.18 595.11 677.04 1,653.05 Legal Action 1,470.44 714.38 714.40 1,824.21 ESL 79.07 69.10 136.63 0 Total 3,858.22 1,871.70 2,075.30 3,909.26 Comment There have been numerous attempts to recover the debt direct from the directors and legal action undertaken by two debt collection agencies, Austral Mercantile and Ampac Debt Recovery. Advice has been sought from CS Legal, Solicitors handling Debt Recovery. Further Ordinary Council Meeting 25 November 2014 Page 43 of 65 debt recovery action will most likely result in officially wrapping up the company leaving the debt unpaid. Policy Requirements Nil Legislative Requirements Local Government Act (1995) s6.21 Power to defer, grant discount, waive if write off debt Strategic Implications Nil Sustainability Implications Environment There are no known environment implications Economic There are no known economic impacts Social (Community Consultation) There has been no community consultation Financial Implications The Shire will be forgoing rates charges of $11,714.48 Voting Requirements Simple Majority Officer/Committee Recommendation That the rates charges debt of $11,714.48 on A994, A995, A996 and A997 be written off. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 44 of 65 15.5 Schedule of Fees & Charges Review - cost of used cement slabs Applicant: File No. Previous Meeting Reference: Attachments: Author: Shire of Dalwallinu FM/19 Budgeting - Annual Budget Finance & Audit Committee Meeting – 18 November 2014 Nil Mr Keith Jones ___________________ Acting Chief Executive Officer Disclosure of Interest: Date of Report: Senior Officer: Nil 13 November 2014 Mr Keith Jones ___________________ Acting Chief Executive Officer Purpose of Report To consider a reduction in the cost of used cement slabs for the rest of the 2014/2015 Financial Year. Background The current Schedule of Fees and Charges lists the fee to purchase used cement slabs at $7.00 per slab including GST. The stockpile of slabs at the Shire Depot totals 1,360. Comment Feedback from the community has suggested that the cost of $7.00 is limiting the sales and hence as we upgrade further footpaths, the stockpile at the Depot will increase. There appears to be limited use of these slabs by the Shire Town Crew as most concrete requirements are poured slabs "in situ". Policy Requirements Nil Legislative Requirements Local Government Act (1995) s6.16 Imposition of Fees and Charges Strategic Implications Nil Ordinary Council Meeting 25 November 2014 Page 45 of 65 Sustainability Implications Environment There are no known environment implications Economic There are no known economic impacts Social (Community Consultation) There has been no community consultation Financial Implications Nil as no budget was estimated for the specific sale of used slabs. Voting Requirements Absolute Majority Officer Recommendation That the charge for used cement slabs be reduced to $3.00 for the rest of the 2014/2015 Financial Year. Committee Recommendation That the charge for used cement slabs be reduced to $3.50 for the rest of the 2014/2015 Financial Year. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 46 of 65 15.6 Adoption of Integrated Planning Documents File No: GO/15 Strategic Planning Previous Meeting Reference: Finance & Audit Committee Meeting – 18 November 2014 Attachments: Shire of Dalwallinu Corporate Business Plan 2013-17 Shire of Dalwallinu Long Term Financial Plan 2014/15 to 2024/25 Shire of Dalwallinu Asset Management Plan 2014-34 – All previously supplied – F&A Committee meeting Author: Keith Jones ___________________ Acting Chief Executive Officer Disclosure of Interest: Nil Date of Report: 11 November 2014 Senior Officer: Mr Keith Jones ___________________ Acting Chief Executive Officer ___________________________________________________________________________ Purpose of Report To adopt the Shire of Dalwallinu Corporate Business Plan 2013-17, Shire of Dalwallinu Long Term Financial Plan 2014/15 to 2024/25 and Shire of Dalwallinu Asset Management Plan 201434. Background The Local Government (Administration) Regulations 1995 section S5.56(1) require local governments to have both a Strategic Community Plan and a Corporate Business Plan. The Department of Local Government has set out an Integrated Planning & Reporting Framework which further sets out the expectations regarding these plans and a range of informing strategies that Local Governments are to adopt, including Asset Management Plans and Long Term Financial Plans. Comment The Corporate Business Plan is a four year plan that will be reviewed annually. The Plan identifies and prioritises the principal strategies and activities the Shire will be undertaking with reference to the aspirations and objectives as outlined in the Strategic Community Plan. The Corporate Business Plan outlines the services, operations and projects that will be delivered over the life of the Plan and the method of delivering these initiatives, with the associated costs. The Corporate Business Plan was drafted in 2013 and has been integrated within the draft Shire of Dalwallinu’s Long Term Financial Plan and the Workforce Development Plan that was adopted by Council in March 2014. The Plan will be a critical document that allows the Shire to strive towards providing sustainable assets and services to its community, and to undertake works in a prioritised and planned process. It is the centre piece of the Integrated Planning & Reporting Framework as it is linked to each of the other integrated plans and strategies. Ordinary Council Meeting 25 November 2014 Page 47 of 65 The Corporate Business Plan is a dynamic, living document that is reviewed annually and amended according to the minor and major review cycles of the Strategic Community Plan, as well as any internal or external considerations that will have an impact in the near future. It currently contains a four year program of works inclusive of staffing costs. While the document has not outlined the specific cash flow of the Shire funds required over each of the four years, it is important to recognise that this has been incorporated into the 10Year Long Term Financial Plan. The Long Term Financial Plan for 2014/15 to 2024/25 was drafted taking these priorities and activities into account, as well as the draft Asset Management Plan 2014-34. There is a high level of accuracy and detail in the first four years of the Long Term Financial Plan but this is underpinned by a number of assumptions. The remaining six years of the Long Term Financial Plan are shown as an overview with reasonable estimates only. The Shire will undertake a broad review of its Strategic Community Plan every two years and a full review is planned every four years. As a ten year rolling plan, the Long Term Financial Plan will be reviewed in conjunction with Strategic Community Plan reviews. As Annual Budgets are developed from this plan, there may be some annual variations between both which will be explained in the Annual Budget. The Long Term Financial Plan will be a tool that allows the Shire to set priorities based on the ability to identify resources for the delivery of various community priorities in a sustainable manner and to consider the future impact decisions made today have on Council’s long term sustainability. A detailed Asset Management Plan is another key component of the Integrated Planning and Reporting Framework. The attached draft is a ‘first cut’ Asset Management Plan that meets the core requirements of the State Asset Management Framework and is based on a compilation of existing information from across the organisation. There are a number of information and process gaps that need to be filled over time to produce a more comprehensive and informative plan. The Plan includes 13 recommendations to address these gaps. As the recommendations are implemented and the Integrated Planning and Reporting cycle continues, revised Asset Management Plans will be integrated into future versions of the Corporate Business Plan, Long Term Financial Plan and Workforce Development Plan. Policy Requirements There are no direct policy requirements relating to the adoption of the Corporate Business Plan, Long Term Financial Plan or Asset Management Plan, however the implementation of these plans will require the development of policies in the future relating to asset and risk management. Ordinary Council Meeting 25 November 2014 Page 48 of 65 Legislative Requirements Council is aware that the Local Government Act 1995 requires local governments to adopt a Strategic Community Plan for ten years and a Corporate Business Plan for four years, having regards to the capacity of its current resources and anticipated capacity of its future resources and key performance indicators, including those relating to asset management. The attached draft Corporate Business Plan meets statutory requirements, and the draft Long Term Financial Plan and draft Asset Management Plan meet the standards required by the Department of Local Government. Strategic Implications The three draft plans are important strategic planning documents that will assist Council in implementing the Community Strategic Plan. Sustainability Implications Environment There are no known environmental implications. Economic The draft Corporate Business Plan and integrated draft Long Term Financial Plan contain a number of projects that support the economic development of the district. Social (Community Consultation) While there has been no direct community consultation in regards to these three plans, extensive community consultation was carried out in the development of the Community Strategic Plan, the outcomes of which have been integrated into the draft Corporate Business Plan and draft Long Term Financial Plan. All of the Shire’s draft and adopted integrated planning documents are consistent with the result of consultation with the public. Financial Implications The adoption of the three draft plans will have no direct impact on the 2014/15 financial year as the budget has been adopted, but will have a major influence on the financial direction of the organisation in future years, including the drafting of the 2015/16 budget. Voting Requirements Simple Majority Officer/Committee Recommendation That the following Plans be adopted as attached: 1) Shire of Dalwallinu Corporate Business Plan 2013-17 2) Shire of Dalwallinu Long Term Financial Plan 2014/15 to 2024/2025 3) Shire of Dalwallinu Asset Management Plan 2014-2034 Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 49 of 65 15.7 2013/14 Annual Report – Annual Electors Meeting Applicant: File No. Previous Meeting Reference: Attachments: Author: Shire of Dalwallinu FM/7 Financial Management Audit Finance & Audit Committee Meeting – 18 November 2014 Annual Report Including Auditors Report (separate attachment), Management Report – Previously supplied – F&A Committee meeting Mr Keith Jones ___________________ Acting Chief Executive Officer Disclosure of Interest: Date of Report: Senior Officer: Nil 13 November 2014 Mr Keith Jones ___________________ Acting Chief Executive Officer _____________________________________________________________________________ Purpose of Report To accept the Annual Report for 2013/14 and set a date, time, and place to convene the Annual Electors Meeting. Background Council’s Auditors have completed the Audit of the 2013/14 Financial Reports. The Local Government Act 1995 requires that Council accept the report no later than 31 December 2014. Further, the Act also requires that the Annual Report be presented to the Annual Electors Meeting no later than 56 days after it is accepted by Council. The full Annual Report will be presented to Council at its Ordinary Meeting to be held on 25 November 2014. If it is accepted at that meeting, the Annual Electors Meeting must be held on or before Tuesday 20 January 2015. Comment Council’s auditor, Ms Maria Cavallo of AMD Chartered Accountants has recently completed the 2013/14 audit and has concluded: Audit Opinion In our opinion, the financial report of the Shire of Dalwallinu i. ii. iii. gives a true and fair view of the Shire of Dalwallinu’s financial position as at 30 June 2014 and of its performance for the financial year ended 30 June 2014; complies with Australian Accounting Standards; and is prepared in accordance with the requirements of the Local Government Act 1995 (as amended) and the Local Government (Financial Management) Regualtions1996 (as amended). Ordinary Council Meeting 25 November 2014 Page 50 of 65 Statutory Compliance In accordance with the Local Government (Audit) Regulations 1996, we also report that: i. ii. iii. iv. v. There are no matters that in our opinion indicate significant adverse trends in the financial position or the financial management practices of the Shire. There are no other matters indicating non-compliance with Part 6 of the Local Government Act 1995 (as amended), the Local Government (Financial Management) Regulations 1996 (as amended) or applicable financial controls of any other written law noted during the course of our audit, other than : Council did not meet with the auditor within the 2013/14 financial year as required by the Local Government Act 1995, Division 4, Section 7.12 A (2); and The matter detailed in (iii) below: The asset consumption ratio and the asset renewal funding ratio are not included in the annual financial report, as required by Local Government (Financial Management) Regulations 1996 Section 50 (1) (b) and (c). All necessary information and explanations were obtained by us. All audit procedures were satisfactorily completed during our audit. The Financial Report together with the Auditors report are required to be sent to the Department of Local Government within 30 days of the Shire receiving the Audit report, which will be 13 December 2014. The Management Report has been responded to and the comments are contained in the attached letter from AMD Chartered Accountants. Annual Report for the Year Ended 30 June 2014. The Annual Report, including the Auditors Report, has now been completed. Should Council accept the Annual Report at its Ordinary November 2014 meeting, the last day for holding the Electors Meeting would be 20 January 2014. It is suggested that the Electors Meeting be held on XX December 2014 in Council Chambers, commencing at 6.00pm. The community meeting could also be held immediately following this, or at a later date as decided by Council. Policy Requirements Nil Legislative Requirements Local Government Act 1995 s5.27 – Electors meeting s5.29 – Convening electors meeting s5.54 – Acceptance of annual report Strategic Implications Nil Ordinary Council Meeting 25 November 2014 Page 51 of 65 Sustainability Implications Environment There are no known environmental implications. Economic There are no known economic implications. Social (Community Consultation) Council may request that electors provide their questions in writing prior to the meeting to facilitate research and comment. Financial Implications Nil Voting Requirements Absolute Majority Officer Recommendation That: the 2013/14 Annual Report be accepted; the 2013/14 Independent Audit Report and Management Report provided by AMD Chartered Accountants be received; the Chief Executive Officer is to be advised to convene the Annual Electors Meeting, for the 2013/14 financial year, on XXXX 2014 commencing 6.00pm in the Council Chambers, Dalwallinu; and the annual community meetings be held at Dalwallinu on ________________2015 at _______pm, at Buntine on _______________________2015 commencing at ______pm, at Wubin on _________________________2015 commencing at ______pm, at Pithara on _______________________2015 commencing at _______pm, and at Kalannie on _______________________2015 commencing at ______pm. Committee Recommendation That: the 2013/14 Annual Report be accepted; the 2013/14 Independent Audit Report and Management Report provided by AMD Chartered Accountants be received; the Chief Executive Officer is to be advised to convene the Annual Electors Meeting, for the 2013/14 financial year, on 18 December 2014 commencing 6.00pm in the Council Chambers, Dalwallinu; and the annual community meetings be held at Wubin on 17 February 2015 at 7.00pm, at Kalannie on 19 February 2015 commencing at 7.00pm, and at Dalwallinu on 24 February 2015 commencing at 7.00pm. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 52 of 65 15.8 Award of Tender 01/14 Sale of Disused Items Applicant: File No: Previous Meeting Reference: Attachments: Author: Disclosure of Interest: Date of Report: Senior Officer: Shire of Dalwallinu 3C-14-T01 Finance & Audit Committee Meeting – 18 November 2014 Confidential Bids and Notes – Previously supplied – F&A Committee meeting Mr Keith Jones ___________________ Acting Chief Executive Officer Nil 13 November 2014 Mr Keith Jones ___________________ Acting Chief Executive Officer ___________________________________________________________________________ Purpose of Report To consider the tenders received for the Tender 01/14 - Sale of Disused Items Background Tenders were invited for the sale of disused items such as: Sports Equipment Ovens Furniture Chainsaws Piano Pumps and motors Linen Towels Flywheel Tenders were advertised in Totally Locally and Kalannie Kapers on 27 October, 4 November and 11 November 2014 with tenders closing at 4 pm Wednesday, 12 November 2014. There were thirteen enquiries about the tender. Tenders were received (in order of opening at the tender opening) from: Famlonga Building Contractors Stan Carroll Shane Morton David Bentley Pauline Mitchell Chris Kay Eddie Sprigg Debbie Fortuin Melisssa Gallagher Ordinary Council Meeting 25 November 2014 Page 53 of 65 Comment The bids submitted have been attached as CONFIDENTIAL attachments. Not all items listed received a bid. Bids were taken on a first in first served basis if the bids were identical. Should Council wish to use a different method, e.g. conduct a ballot then lots 19 and 56 would need to be addressed. Policy Requirements Nil Legislative Requirements Local Government Act 1995 s3.58 - Disposing of Property Strategic Implications Nil Sustainability Implications Environment There are no known environmental implications Economic There are no known economic implications Social (Community Consultation) The tender was advertised publicly Financial Implications there will be income from the sale of goods should the Council accept the offers. Voting Requirements Simple Majority Ordinary Council Meeting 25 November 2014 Page 54 of 65 Officer Recommendation That items in Tender 01/14 be awarded to the following: lot Item Name 3 Gym Mats M Gallagher 5 Gymnastic Spring Jump M Gallagher 17 Coffee table S Morton 18 Swivel Chairs D Fortuin 19 Portable Aircon C Kay 22 Ride on Lawn Mower E Sprigg 23 Grease dispenser S Carroll 24 Compressor C Kay 28 Hospital Bed D Fortuin 30 Pump E Sprigg 33 Pressure cleaner E Sprigg 34 Shed framing S Morton 35 Wooden guide posts D Bentley 46 Flyscreen door C Kay 49 Vent S Morton 56 Hose reel D Bentley 62 Drive Shaft D Bentley 68 Trolley D Fortuin 71 Towels S Morton 75 Blue Quilt and pillows S Morton 76 Queen size quilt S Morton 90 6 bags of towels D Fortuin 91 8 pillows S Morton 95 Flywheel Famlonga Building Contractors Ordinary Council Meeting Price 150.00 50.00 30.00 25.00 100.00 200.00 30.00 200.00 10.00 20.00 20.00 320.00 50.00 10.00 30.00 10.00 20.00 31.00 15.00 20.00 15.00 15.00 10.00 1000.00 25 November 2014 Page 55 of 65 Committee Recommendation That items in Tender 01/14 be awarded to the following: lot Item Name 3 Gym Mats M Gallagher 5 Gymnastic Spring Jump M Gallagher 17 Coffee table S Morton 18 Swivel Chairs D Fortuin 19 Portable Aircon C Kay 22 Ride on Lawn Mower E Sprigg 23 Grease dispenser S Carroll 24 Compressor C Kay 28 Hospital Bed D Fortuin 30 Pump E Sprigg 33 Pressure cleaner E Sprigg 34 Shed framing S Morton 35 Wooden guide posts D Bentley 46 Flyscreen door C Kay 49 Vent S Morton 56 Hose reel D Bentley 62 Drive Shaft D Bentley 68 Trolley D Fortuin 71 Towels S Morton 75 Blue Quilt and pillows S Morton 76 Queen size quilt S Morton 90 6 bags of towels D Fortuin 91 8 pillows S Morton Price 150.00 50.00 30.00 25.00 100.00 200.00 30.00 200.00 10.00 20.00 20.00 320.00 50.00 10.00 30.00 10.00 20.00 31.00 15.00 20.00 15.00 15.00 10.00 Resolution Moved Seconded Ordinary Council Meeting 25 November 2014 Page 56 of 65 15.9 Bad Debt Write off Applicant: File No. Previous Meeting Reference: Attachments: Author: Shire of Dalwallinu FM/14 Debt Recovery Finance & Audit Committee Meeting – 18 November 2014 Confidential Attachments Ms Christie Andrews _________________________ Finance Officer - Rates Disclosure of Interest: Nil Date of Report: 13 November 2014 Senior Officer: Mr Keith Jones ________________________ Acting Chief Executive Officer _____________________________________________________________________________ Purpose of Report The purpose of this report is to consider writing off a debt of $35,132.96. Background A Tax Invoice was raised for private works relating to the asphalting at intersection of Great Northern Highway, Pithara East Road and Pithara West Road on 29 June 2012. The Manager of Works at the time did the work believing it was going to covered by the MRDWA however no purchase order was obtained prior to commencing the work. Numerous letters and phone calls have been made in an effort to recover the debt. Comment In the absence of a purchase order proof of commitment to the debt is not available. Policy Requirements Nil Legislative Requirements Nil Strategic Implications Nil Sustainability Implications Environment There are no known environment implications Economic There are no known economic impacts Social (Community Consultation) There has been no community consultation Ordinary Council Meeting 25 November 2014 Page 57 of 65 Financial Implications The Shire will be forgoing the amount of $35,132.96, although any further action may have incurred legal & collection fees which may not have been able to be recouped. Voting Requirements Absolute Majority Officer Recommendation That the debt of $35,132.96 be written off. Committee Recommendation That an amount of $35,132.96 be approved as an unbudgeted expense in road maintenance. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 58 of 65 16.0 MATTERS FOR CONSIDERATION - ADMINISTRATION 16.1 Review of Terms of Reference: Community Services Committee Applicant: Community Services and Economic Development Committee File No: GO/12 – Councillors Committees Previous Meeting Reference: Community Services & Economic Development Committee Meeting -18 November 2014 Attachments: Terms of Reference Author: Debbie Fortuin ___________________ Manager Regulation and Development Services Disclosure of Interest: Date of Report: Senior Officer: Nil 19 November 2014 Keith Jones ___________________ Acting Chief Executive Officer ____________________________________________________________________________ Purpose of Report To consider the Terms of Reference for the Community Services and Economic Development Committee and goals for the coming twelve months. Background The Committee has previously established specific objectives and determined goals for each year following the appointment of members. Comment The committee have outlined the goals for the coming year as follows: To facilitate the approval and release of residential land, ie. Bell Street; extend Leahy Street. To facilitate the approval and release of land for Industrial use. To progress the development of a multi-purpose office building. To ensure the Town Planning Scheme remains relevant. To facilitate future business opportunities within the Shire. To rationalise and prioritise the ongoing management on Shire of Dalwallinu built assets.. To maintain and update the Dalwallinu Discovery Centre displays and interactive area. To plan and develop additional aged care housing and services for the Shire. To come to a decision re plans & scope of work (Recreation Centre). Ordinary Council Meeting 25 November 2014 Page 59 of 65 Policy Requirements Nil Legislative Requirements Nil Strategic Implications Facilitates the development of a strategic focus in the policy direction of Council, whilst ensuring compliance with legislative requirements. Sustainability Implications Environment Nil Economic Nil Social (Community Consultation) Nil Financial Implications Nil Voting Requirements Simple Majority Officer Recommendation That the Community Services and Economic Development Committee terms of reference be approved. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 60 of 65 COMMUNITY SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE TERMS OF REFERENCE Purpose of Committee To oversee the management of functions pertaining to Community Services, Economic Development, Regional Population, and youth activities, community development, environmental health, building and town planning matters. Membership The Committee shall comprise of six (6) elected members of Council. A quorum shall comprise of four (4) Committee members. Members: Cr IW Hyde, Cr RS Nixon, Cr KM McNeill, Cr AR Dickins, Cr MC Huggett & Cr NW Mills Deputy Members: Cr SC Carter, Cr KL Carter & Cr GH Sanderson Specific Objectives a) To promote the Shire as a growing agricultural, manufacturing, transport and service industries. b) To facilitate availability of residential, commercial and industrial land within the Shire. c) To maintain, review and amend the Shire of Dalwallinu’s Town Planning Scheme and Local Laws. d) To ensure the efficient provision of all Dalwallinu Shire-owned facilities. e) To assist clients with subdivisional and building applications. f) To receive reports on the programme of building maintenance, upgrades and replacements as necessary of Shire controlled buildings. g) To establish and maintain an efficient and effective system for the disposal of refuse within the Shire. Administrative Arrangements The Manager Regulations & Development Services shall report to and administer the Community Services and Economic Development Committee, and carry out the directives of Council in regard to endorsed Community Services and Economic Development Committee recommendations. Goals for Year to October 2015 To facilitate the approval and release of residential land, ie. Bell Street; extend Leahy Street. To facilitate the approval and release of land for Industrial use. To progress the development of a multi-purpose office building. To ensure the Town Planning Scheme remains relevant. To facilitate future business opportunities within the Shire. To rationalise and prioritise the ongoing management on Shire of Dalwallinu built assets.. To maintain and update the Dalwallinu Discovery Centre displays and interactive area. To plan and develop additional aged care housing and services for the Shire. To come to a decision re plans & scope of work (Recreation Centre). Ordinary Council Meeting 25 November 2014 Page 61 of 65 16.2 Review of Terms of Reference: Works & Plant Committee Applicant: File No: Previous Meeting Reference: Attachments: Author: Works and Plant Committee GO/12 Councillors Committee Works and Plant Committee Meeting, 18 November 2014 Terms of Reference Mrs Angela Hoy ___________________ Manager Assets and Works Disclosure of Interest: Nil Date of Report: 19 November 2014 Senior Officer: Keith Jones ___________________ Acting Chief Executive Officer ____________________________________________________________________________ Purpose of Report To consider the Terms of Reference for the Works and Plant Committee and goals for the coming twelve months. Background The Committee has previously established specific objectives and determined goals for each year following the appointment of members. Specific Objectives a) To maintain roads, drains, culverts, footpaths, parks, gardens, reserves and plant to the highest possible standard and upgrade as required b) To establish priorities for funding in Annual Works Programmes. c) To ensure that the Shire is positioned to maximise road funding opportunities through State and Federal Government funding programmes. d) To establish and maintain a Plant Replacement Programme to ensure that the organisation has sufficient plant resources to meet its requirements and to ensure that plant is changed over at optimal times. e) Prior to acquiring major items of plant, to carry out an analysis of all of the ownership costs relating to the items in question, to ensure that optimum economic outcomes are achieved. f) To maintain communication links with electors to establish community priorities with respect to roads, footpaths, parks, gardens and reserves. g) To pursue ‘Black Spot’ funding opportunities as part of the ongoing process to upgrade the Shire’s local road network. h) To Review intersections for possible realignments. i) To determine and periodically review restricted access vehicles network within Shire Administrative Arrangements The Manager Assets Works shall report to and administer the Works & Plant Committee, and carry out the directives of the CEO in regard to endorsed Works & Plant Committee recommendations as approved by Council. Ordinary Council Meeting 25 November 2014 Page 62 of 65 Goals for Year to October 2015 To develop efficiency and best practices outcomes. To review and formalise a preventative maintenance programme and record system to substantiate total operation costs. To maintain a preventative maintenance programme for Shire Road Asset Preservation. To lobby to ensure State and Commonwealth funding programs are adjusted to levels sufficient to compensate for CPI and road traffic variations. To maintain to a suitable standard any road’s or tracks that can be promoted as iconic bushland, outback, 4WD routes, complimentary to Environment Centre/Information Centre activities. Investigate weed and vegetation regrowth management practices on road verges. Policy Requirements nil Legislative Requirements nil Strategic Implications Facilitates the development of a strategic focus in the policy direction of Council, whilst ensuring compliance with legislative requirements. Sustainability Implications Environment nil Economic nil Social (Community Consultation) nil Financial Implications nil Voting Requirements Simple Majority Officer Recommendation That the Works and Plant Committee terms of reference and goals be approved. Resolution Moved Seconded Cr Cr Ordinary Council Meeting 25 November 2014 Page 63 of 65 WORKS & PLANT COMMITTEE TERMS OF REFERENCE Purpose of Committee To oversee the management of the Shire’s infrastructure with respect to roads, footpaths, parks, gardens, reserves and plant. Membership The Committee shall comprise of five (5) elected members of Council. A quorum shall comprise of three (3) Committee members. Members: Cr Nixon, Cr Sanderson, Cr SC Carter, Cr K Carter & Cr NW Mills Deputy Members: Cr IW Hyde, Cr MC Huggett, Cr AR Dickins, & Cr KM McNeill Specific Objectives j) To maintain roads, drains, culverts, footpaths, parks, gardens, reserves and plant to the highest possible standard and upgrade as required k) To establish priorities for funding in Annual Works Programmes. l) To ensure that the Shire is positioned to maximise road funding opportunities through State and Federal Government funding programmes. m) To establish and maintain a Plant Replacement Programme to ensure that the organisation has sufficient plant resources to meet its requirements and to ensure that plant is changed over at optimal times. n) Prior to acquiring major items of plant, to carry out an analysis of all of the ownership costs relating to the items in question, to ensure that optimum economic outcomes are achieved. o) To maintain communication links with electors to establish community priorities with respect to roads, footpaths, parks, gardens and reserves. p) To pursue ‘Black Spot’ funding opportunities as part of the ongoing process to upgrade the Shire’s local road network. q) To Review intersections for possible realignments. r) To determine and periodically review restricted access vehicles network within Shire Administrative Arrangements The Manager Assets & Works shall report to and administer the Works & Plant Committee, and carry out the directives of the CEO in regard to endorsed Works & Plant Committee recommendations as approved by Council. Goals for Year to October 2015 To develop efficiency and best practices outcomes. To review and formalise a preventative maintenance programme and record system to substantiate total operation costs. To maintain a preventative maintenance programme for Shire Road Asset Preservation. To lobby to ensure State and Commonwealth funding programs are adjusted to levels sufficient to compensate for CPI and road traffic variations. To maintain to a suitable standard any road’s or tracks that can be promoted as iconic bushland, outback, 4WD routes, complimentary to Environment Centre/Information Centre activities. Investigate weed and vegetation regrowth management practices on road verges. Ordinary Council Meeting 25 November 2014 Page 64 of 65 17.0 URGENT BUSINESS BY DECISION OF THE MEETING 18.0 CONFIDENTIAL BUSINESS - As per Local Government Act 1995, Section 5.23(2) 19.0 SCHEDULING OF MEETING MOTION Moved Seconded Cr Cr That an Ordinary Meeting of Council be held on 16 December 2014 at Council Chambers, Dalwallinu commencing at 3.30pm. 20.0 CLOSURE There being no further business, the Chairperson closed the meeting at __pm. Ordinary Council Meeting 25 November 2014 Page 65 of 65
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