AGENDA
ORDINARY COUNCIL meeting
25 November 2014
Commencing at 3.30pm
Shire of Dalwallinu
DISCLAIMER
No responsibility whatsoever is implied or accepted by the Shire of Dalwallinu for any act,
omission or statement or intimation occurring during Council/Committee meetings or during
formal/informal conversations with staff. The Shire of Dalwallinu disclaims any liability for
any loss whatsoever caused arising out of reliance by any person or legal entity on any such
act, omission or statement or intimation occurring during Council/Committee meetings or
discussions. Any person or legal entity that acts or fails to act in reliance upon any
statement does so at that person’s and or legal entity’s own risk.
In particular and without derogating in any way from the broad disclaimer above, in any
discussion regarding any planning application or application for license, any statement or
limitation or approval made by a member of officer of the Shire of Dalwallinu during the
course of any meeting is not intended to be and is not taken as notice of approval from the
Shire of Dalwallinu. The Shire of Dalwallinu warns that anyone who has an application
lodged with the Shire of Dalwallinu must obtain and only should rely on WRITTEN
CONFIRMATION of the outcome of the application and any conditions attaching to the
decision made by the Shire of Dalwallinu in respect of the application.
Signed:
___________________
______________
Acting Chief Executive Officer
Keith Jones
Date
Ordinary Council Meeting
25 November 2014
ii
1.0
CONTENTS PAGE
OPENING & ANNOUNCEMENT OF VISITORS ......................................................... 1
2.0
ATTENDANCE RECORD ............................................................................................ 1
2.1
Present .................................................................................................................. 1
2.2
Apologies .............................................................................................................. 1
2.3
Leave Of Absence Previously Granted ................................................................. 1
3.0
PUBLIC QUESTION TIME .......................................................................................... 1
4.0
APPLICATIONS FOR LEAVE OF ABSENCE ............................................................ 2
5.0
MINUTES OF PREVIOUS MEETINGS........................................................................ 2
5.1
Ordinary Council Meeting – 28 October 2014 ...................................................... 2
6.0
NOTICES OF URGENT BUSINESS............................................................................ 2
7.0
MOTIONS OF WHICH NOTICE HAS BEEN RECEIVED ............................................ 2
8.0
PETITIONS/DEPUTATIONS/PRESENTATIONS/ SUBMISSIONS ............................. 2
9.0
MEMBERS REPORTS ................................................................................................ 2
9.1
10.0
Declarations of Interest ......................................................................................... 2
MATTERS FOR CONSIDERATION – WORKS .......................................................... 3
10.1
Road Train Permit – K L Carter & Co .................................................................... 3
10.2
Delegation of Powers pertaining to the approval of permits for road trains and
extra mass vehicle................................................................................................. 6
10.3
11.0
11.1
12.0
Regional Road Group Funding 2014-15 – Dowerin – Kalannie Rd Second Seal . 8
MATTERS FOR CONSIDERATION – COMMUNITY SERVICES ............................. 10
Building Over The Site of First Dalwallinu School Memorial ................................ 10
MATTERS FOR CONSIDERATION – TOWN PLANNING ....................................... 13
12.1
Planning Application – 296/297 Anderson Way, Dalwallinu ................................ 13
12.2
Planning Application: Construction of a Large Storage Shed on Lot 9001
Deacon St, Dalwallinu ......................................................................................... 15
12.3
Planning Application – Lot 85 Hazlett Street, Kalannie ....................................... 18
12.4
Planning Application – Lot 65 McConell Street, Pithara ...................................... 23
12.5
Amalgamation – Lots 724- 725 Leahy Street, Dalwallinu .................................... 28
Ordinary Council Meeting
25 November 2014
iii
13.0
13.1
14.0
14.1
15.0
MATTERS FOR CONSIDERATION – HEALTH AND BUILDING............................. 30
Building Approvals............................................................................................... 30
MATTERS FOR CONSIDERATION – ECONOMIC DEVELOPMENT ...................... 32
Shire of Dalwallinu Event – ‘31 Miles of Smiles’ .................................................. 32
MATTERS FOR CONSIDERATION – FINANCE ...................................................... 35
15.1
Outstanding Rates Debtors Report for October 2014.......................................... 35
15.2
Accounts for Payment for October 2014 ............................................................. 38
15.3
Monthly Financial Statements for October 2014 ................................................. 41
15.4
Write Off Outstanding Rates Debtors .................................................................. 43
15.5
Schedule of Fees & Charges Review - cost of used cement slabs ..................... 45
15.6
Adoption of Integrated Planning Documents ....................................................... 47
15.7
2013/14 Annual Report – Annual Electors Meeting ............................................. 50
15.8
Award of Tender 01/14 Sale of Disused Items .................................................... 53
15.9
Bad Debt Write off ............................................................................................... 57
16.0
MATTERS FOR CONSIDERATION - ADMINISTRATION ........................................ 59
16.1
Review of Terms of Reference: Community Services Committee ....................... 59
16.2
Review of Terms of Reference: Works & Plant Committee ................................. 62
17.0
URGENT BUSINESS BY DECISION OF THE MEETING ......................................... 65
18.0
CONFIDENTIAL BUSINESS - AS PER LOCAL GOVERNMENT ACT 1995,
SECTION 5.23(2)....................................................................................................... 65
19.0
SCHEDULING OF MEETING .................................................................................... 65
20.0
CLOSURE ................................................................................................................. 65
Ordinary Council Meeting
25 November 2014
iv
SHIRE OF DALWALLINU
AGENDA for the Ordinary Meeting of Council to be held at the Council Chambers, Shire
Administration Centre, Dalwallinu on Tuesday, 25 November 2014 commencing at 3.30pm.
1.0
OPENING & ANNOUNCEMENT OF VISITORS
The Chairperson (President) opened the meeting at _____pm.
2.0
ATTENDANCE RECORD
2.1
Present
Shire President
Cr RS Nixon
Cr GH Sanderson JP
Cr SC Carter
Cr IW Hyde
Cr MC Huggett
Cr NW Mills
Cr AR Dickins
Cr KM McNeill JP
Cr KL Carter
IN ATTENDANCE
Acting Chief Executive Officer
Manager Regulation &
Development Services
Manager Assets & Works
Economic Development and
Marketing Officer
Executive Support Officer
2.2
Miss DA Fortuin
Mrs Angela Hoy
Miss T Slot
Mrs GC Matias
Apologies
Chief Executive Officer
2.3
Mr KT Jones
Mr PJ Crispin
Leave Of Absence Previously Granted
Nil
3.0
PUBLIC QUESTION TIME
Ordinary Council Meeting
25 November 2014
Page 1 of 65
4.0
APPLICATIONS FOR LEAVE OF ABSENCE
5.0
MINUTES OF PREVIOUS MEETINGS
5.1
Ordinary Council Meeting – 28 October 2014
MOTION
Moved
Seconded
Cr
Cr
That the Minutes of the Ordinary Meeting of Council held 28 October 2014 be confirmed.
6.0
NOTICES OF URGENT BUSINESS
7.0
MOTIONS OF WHICH NOTICE HAS BEEN RECEIVED
8.0
PETITIONS/DEPUTATIONS/PRESENTATIONS/
SUBMISSIONS
9.0
MEMBERS REPORTS
9.1
Declarations of Interest
Ordinary Council Meeting
25 November 2014
Page 2 of 65
10.0
MATTERS FOR CONSIDERATION – WORKS
10.1
Road Train Permit – K L Carter & Co
Applicant:
File No:
Previous Meeting Reference:
Attachments:
Author:
Keith Carter
TT/7 Rural Road Access Permits
Nil
Letter from Keith Carter, RAV Map
Mrs Angela Hoy
___________________
Manager Assets & Works
Disclosure of Interest:
Date of Report:
Senior Officer:
Nil
19 November 2014
Mr Keith Jones
___________________
Acting Chief Executive Officer
____________________________________________________________________________
Purpose of Report
To assess the request from K L Carter & Co for Long Vehicle Access to a number of roads
within the district.
Background
A request has been received from K L Carter & Co to have Restricted Access Vehicle (RAV)
access for long vehicles (Network 4) for the following roads:









Jibberding Hall Road
Carter Road
Simonsen Road
North Dalwallinu Road (Peterson Road to Goatcher Road)
Glamoff Road
Goatcher Road
Buntine East Road
Wasley Road
Peterson Road
Comment
In the current RAV network from Main Roads WA, all of these roads are classified as Network 4
(some with conditions). These roads have been assessed and they are generally adequate for the
submitted request.
It has been suggested that a permit be issued with the following conditions attached:
 A maximum speed of 70 kilometres per hour on unsealed roads
 Unsealed roads are not to be used in wet condition where damage may occur to the road
 Extreme caution to be exercised between 7.00 am to 9.00 am and 3.00 pm to 5.00 pm on
school days to avoid the likelihood of conflict with school buses
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25 November 2014
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Policy Requirements
Nil
Legislative Requirements
Nil
Strategic Implications
The Shire’s agricultural area results in increases road train movements during peak times such
as harvest, and the ability to use any roads must be balanced with the ongoing safety and
maintenance issues.
Sustainability Implications
Environment
Provided access is controlled there should be no impact on the environment.
Economic
Agriculture is the largest part of the economy of the Shire.
Social (Community Consultation)
Much discussion has occurred with the community, grain producers and haulage companies
regarding this issue.
Financial Implications
Nil
Voting Requirements
Simple Majority
Officer Recommendation
That permission be given to K L Carter & Co to operate long vehicles up to Network 4
classification on the following roads:









Jibberding Hall Road
Carter Road
Simonsen Road
North Dalwallinu Road (Peterson Road to Goatcher Road)
Glamoff Road
Goatcher Road
Buntine East Road
Wasley Road
Peterson Road
Under the following conditions
 A maximum speed of 70 kilometres per hour on unsealed roads,
 Unsealed roads are not to be used in wet condition where damage may occur to the road,
 Extreme caution to be exercised between 7.00 am to 9.00 am and 3.00 pm to 5.00 pm on
school days to avoid the likelihood of conflict with school buses.
Ordinary Council Meeting
25 November 2014
Page 4 of 65
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 5 of 65
10.2
Delegation of Powers pertaining to the approval of permits for road
trains and extra mass vehicle
Applicant:
Shire of Dalwallinu
File No.
Policy - Delegations
Previous Meeting Reference: Nil
Attachments:
Permit Conditions, Minutes of the Works and Plant
Committee meeting Nov 2014.
Author:
Mrs Angela Hoy
___________________
Manager Assets and Works
Disclosure of Interest:
The delegations relate to the powers and duties of the
Chief Executive Officer
Date of Report:
20 November 2014
Senior Officer:
Mr Keith Jones
___________________
Acting Chief Executive Officer
_____________________________________________________________________________
Purpose of Report
To consider the delegation of powers and duties performed by the Council with regards to the
approval of permits for road trains and extra mass vehicles to the CEO.
Background
Currently all requests with regards to Road Train Approval are given to the Works and Plant
Committee to provide recommendations to Council for decision on Road Train Approval Permits
Comment
Should Council agree to delegate approval of certain combinations of heavy vehicles on local
government roads, the following parameters will be followed:
 Local access is deemed as farm gate to bin and farm gate to origin of agricultural
product. Only properties owned or leased by the applicant are taken in to consideration.
 The roads requested to be used are able to handle the combination of heavy vehicle
requested to be used.
 Road intersections are capable of handling the proposed heavy vehicle combination
turning path.
 Stacking distances at rail crossings.
 Practicality prevails.
Without the delegation of this authority to the CEO, every application would have to wait until
the next Council meeting before approval could be given by Council. This delay could lead to
either loss of productivity by the applicant or the applicant moving unapproved heavy vehicle
combinations on local government roads in the interim.
Ordinary Council Meeting
25 November 2014
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Policy Requirements
Change to existing delegations must be approved by council
Legislative Requirements
Local Government Act 1995
Local Government Act 1995
s5.16 - Delegations to committees
s5.42 - Delegations to the CEO
s5.43 - Limits on delegations
s5.44 - CEO may delegate
s3.50 -Closing Certain Thoroughfares to Vehicles
Strategic Implications
Provides for a faster permit process for Local and Shire operations.
Sustainability Implications
Environment
Provided the Permit holder complies with all conditions there are no known implications
Economic
Provided the Permit holder complies with all conditions there are no known implications
Social (Community Consultation)
There has been no community consultation, but it is expected that the public would
appreciate a faster response to their request.
Financial Implications
Provided the Permit holder complies with all conditions there are no known implications
Voting Requirements
Absolute Majority
Officer Recommendation
That Council, in accordance with s5.42 of the Local Government Act 1995 delegate to the CEO:
 Authority to approve applications with or without conditions to use permitted vehicles on
any local roads,
 or at the CEO discretion authority to refer applications to council for consideration
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 7 of 65
10.3
Regional Road Group Funding 2014-15 – Dowerin–Kalannie Rd
Second Seal
Applicant:
File No:
Previous Meeting Reference:
Attachments:
Author:
Shire of Dalwallinu
RO/12 Regional Roads
Previously discussed at the Nov W&P Committee Meeting.
Nil
Mrs Angela Hoy
___________________
Manager Assets and Works
Disclosure of Interest:
Nil
Date of Report:
20 November 2014
Senior Officer:
Mr Keith Jones
___________________
Acting Chief Executive Officer
____________________________________________________________________________
Purpose of Report
To determine Council's direction to be taken regarding the existing Regional Roads Group
Project (RRGP) 2nd coat seal on Dowerin – Kalannie Rd
Background
The construction and 1st coat seal on the above mentioned road was completed in the 13/14
year. Unfortunately this first coat seal after 12 months is showing signs of pavement failure. I
am told the original construction of the road was not compacted efficiently, a final trim was not
completed, and there is no crown in the road. I have inspected the road and the road is lacking
in compaction, curvature, and does not have a visual crown. Recent truck tyre lines also show
that the elevations are not correct, and truck movements are fighting against the existing road
pavement.
Comment
After inspecting the road with the Works Supervisor, we are both in agreement that a second
coat seal will not fix any problems, and that it would be best method of practice to rip the 1 st
seal and start again. The final cost of the 1st coat seal including reform and construction was
$197,227.
If Council were to take this direction then the majority of the gravel, and materials is already on
site. The cost to reform and re-seal is estimated at approx $130,000 (figure based on current
productivity of road crew and previous history).
The RRGP funding for road works is funded 2/3 State Government (RRG) and 1/3 Shire
contribution. The current amount allocated for the second coat seal is $121,633 in total.
If Council chooses to rip the section rather than completing the final seal, then an application
must be made to Regional Road Groups advising the change of project. There is no guarantee
at this point that the Regional Roads Group would agree with this, and the Shire may lose the
funding for the final Seal.
Ordinary Council Meeting
25 November 2014
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If the RRG does agree to the change in project then it is most likely that the Shire will have to
come up with the future money to complete the 2 nd coat seal, or from another funding source
other than the RRG. Next year's Roads to Recovery may be an option here.
The Works and Plant Committee have recommended the MAW to contact the RRG and advise
the likelihood of the RRG agreeing to accept the change in project. However should Council
wish to decline the preferred option to rip the road section then there is no point discussing this
with the RRG at this point in time.
Policy Requirements
Nil
Legislative Requirements
Local Government Act 1995
Strategic Implications
Nil
Sustainability Implications
Environment
Nil
Economic
Nil
Social (Community Consultation)
Nil
Financial Implications
Will depend on the direction Council wishes to take.
Voting Requirements
Simple Majority
Recommendation
That the Dowerin-Kalannie Road SLK 3.67 to SLK 6.07 section be ripped and reconstructed
with a first coat seal and seek the RRG permission to change the parameters of the current
2014/2015 road project.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 9 of 65
MATTERS FOR CONSIDERATION – COMMUNITY SERVICES
11.0
11.1
Building Over The Site of First Dalwallinu School Memorial
Applicant:
Mr Graham Bell
File No:
CU/1 - Customer Service - Requests
Previous Meeting Reference: Community Services & Economic Development Committee
Meeting – 21 October 2014; Council Mtg 28 October 2014
Attachments:
Letters from Graham Bell ,Photographs- Previously supplied
– CS&ED Committee Meeting; Feedback from community
Author:
Miss Debbie Fortuin
___________________
Manager Regulations & Development Services
Disclosure of Interest:
Nil
Date of Report:
19 November 2014
Senior Officer:
Mr Keith Jones
___________________
Acting Chief Executive Officer
____________________________________________________________________________
Purpose of Report
To consider the request from Mr Graham Bell for a permanent building to house the site of the
memorial commemorating the site of the first school in Dalwallinu.
Background
The site of the first school in Dalwallinu was commemorated by installation of a plaque attached
to a rock. This was first placed on site, in the reserve north of Jolly & Sons on 11 September
1996.
Mr Bell’s request was considered on 28 October 2014 at Full Council meeting and it was
resolved as follows:
MOTION 8167
Moved
Seconded
Cr KL Carter
Cr NW Mills
That the community be consulted to determine the level of support for enclosing the memorial
site of the First School in Dalwallinu (just off Dalwallinu West Road) inside a permanent building
or shelter.
CARRIED 8/0
Ordinary Council Meeting
25 November 2014
Page 10 of 65
Comment
Mr Bell had expressed concerns that the memorial is very unprotected and after speaking with
other community members, they agreed that it would be a good idea to have the memorial
covered by a permanent building or shelter.
As per Council’s motion 8167, the Shire advertised in the Totally Local, Kalannie Kapers and
on the Shire’s website seeking community feedback on the proposal and has received one
response opposing the proposal (feedback is attached). The advertisements ran from 20
October 2014 through to the week of 11 November 2014.
Policy Requirements
Nil
Legislative Requirements
Nil
Strategic Implications
Nil
Sustainability Implications
Environment
There are no known environmental implications.
Economic
There are no known economic implications.
Social
The community has been consulted and one response opposing the proposal has been
received.
Financial Implications
Nil if site is left unchanged
Voting Requirements
Simple Majority
Officer Recommendation
That the memorial representing the site of the first Dalwallinu School remain as it currently is,
without any shelter additions.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 11 of 65
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25 November 2014
Page 12 of 65
MATTERS FOR CONSIDERATION – TOWN PLANNING
12.0
12.1
Planning Application – 296/297 Anderson Way, Dalwallinu
Applicant:
Shire of Dalwallinu
File No:
LP/10 Land use and Planning
Previous Meeting Reference: Community Services & Economic Development
Committee Meeting – 18 November 2014
Attachments:
Planning application – Previously supplied – CS&ED
Committee Meeting
Author:
Miss Debbie Fortuin
___________________
Manager Regulations & Development Services
Disclosure of Interest:
Nil
Date of Report:
03 November 2014
Senior Officer:
Mr Keith Jones
___________________
Acting Chief Executive Officer
___________________________________________________________________________
Purpose of Report
For council to consider approving the application submitted by Mr Richard Draffin to erect a
shed and carport at Lot 296/297 Anderson Street, Dalwallinu.
Background
The applicant is presently constructing a dwelling on Lot 296/297 and wishes to erect a
shed/carport structure to the rear of the dwelling.
Comment
Ordinary Council Meeting
25 November 2014
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The Shire of Dalwallinu Local Planning Scheme No. 2 requires any development other than the
construction of a single dwelling to require planning approval. Lot 296/297 Anderson Way is a
residentially zoned section that is a large recently amalgamated block and is 2006 square
meters in size.
The shed/carport structure is being constructed as a single unit comprising a total area of 112
square meters. The shed/carport will be clad with the same cladding that the dwelling will be
clad with and will be situated to the rear of the dwelling. The shed/carport meets the setback
requirements of the R-codes.
Policy Requirements
Nil
Legislative Requirements
Shire of Dalwallinu Local Planning Scheme No.2 and WAPC R-codes 3.1
Strategic Implications
Residential development within the Shire is encouraged to help alleviate demands on housing.
Sustainability Implications
Environment
There are no known environmental implications
Economic
Improved property value
Social
Assists in lessening the burden on housing demand within the Shire
Financial Implications
The application attracts a fee of $147
Voting Requirements
Simple Majority
Officer/Committee Recommendation
That Mr Draffin be granted planning approval to construct a shed/carport at Lot 296/297
Anderson Way, Dalwallinu.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 14 of 65
12.2
Planning Application: Construction of a Large Storage Shed on Lot
9001 Deacon St, Dalwallinu
Applicant:
WBS Group
File No:
LP/10 Land Use and Planning
Previous Meeting Reference: Community Services & & Economic Development
Committee Meeting – 18 November 2014
Attachments:
Planning application – Previously Supplied – CS&ED
Committee meeting
Author:
Miss Debbie Fortuin
___________________
Manager Community Services
Disclosure of Interest:
Nil
Date of Report:
10 November 2014
Senior Officer:
Mr Keith Jones
___________________
Acting Chief Executive Officer
___________________________________________________________________________
Purpose of Report
To consider approving the construction of a large storage shed to house machinery on Lot 9001
Deacon Street, Dalwallinu.
Background
Mr Andrew Jackson has submitted a planning application to erect a large shed for the storage
of machinery on Lot 9001 Deacon Street, Dalwallinu.
The land is currently being used for the storage of plastic water tanks and other plastic wares.
Photo taken from Deacon st and Harris st intersection
Ordinary Council Meeting
25 November 2014
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Comment
Lot 9001 Deacon Street, Dalwllinu, is zoned general industry and the proposed activity is a
permitted activity under the Shire of Dalwallinu Local Planning Scheme No.2.
The shed measures 1080 square meters in area and meets height and setback requirements.
Policy Requirements
n/a
Legislative Requirements
Compliance with the Shire of Dalwallinu’s Local Planning Scheme No.2
Strategic Implications
Business development and investment will contribute to the sustained economic future of the
Shire of Dalwallinu.
Ordinary Council Meeting
25 November 2014
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Sustainability Implications
Environment
The proposed shed would be used for the storage of machinery and as such would not
generate any activities of environmental significance.
Economic
Unknown
Social
There are no known social implications.
Financial Implications
The application attracts a planning fee of $608.00
Voting Requirements
Simple Majority
Officer/Committee Recommendation
That WBS Group be granted planning approval to construct a shed for the storage of machinery
on Lot 9001 Deacon Street, Dalwallinu.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 17 of 65
12.3
Planning Application – Lot 85 Hazlett Street, Kalannie
Applicant:
File No:
Previous Meeting Reference:
Attachments:
Author:
Julie Reynolds
LP/10 Land Use
Nil
Planning Application
Miss Debbie Fortuin
___________________
Manager Community Services
Disclosure of Interest:
Date of Report:
Senior Officer:
Nil
19 November 2014
Mr Keith Jones
___________________
Acting Chief Executive Officer
____________________________________________________________________________
Purpose of Report
To consider approving the public notice requirement for a planning application received from
Julie Reynolds to establish a bed and breakfast at Lot 85 Hazlett Street, Kalannie.
Background
A planning application has been received to establish a bed and breakfast at Lot 85 Hazlett
Street, Kalannie.
Comment
The proposal is to convert the existing dwelling into a bed and breakfast which would cater for
up to 8 guests.
The Shire of Dalwallinu’s Local Planning Scheme No.2 states that a bed and breakfast in a
residential zone shall not be permitted unless the local government has exercised its discretion
by granting planning approval after giving special notice in accordance with clause 9.4.
9.4. Advertising of applications
9.4.1 Where an application is made for planning approval to commence a use or commence or
carry out development which involves a use which is —
(a) an ‘A’ use as referred to in clause 4.3.2; or
(b) a use not listed in the Zoning Table, the local government is not to grant approval to
that application unless notice is given in accordance with clause 9.4.3.
9.4.2 Despite clause 9.4.1, where application is made for a purpose other than a purpose
referred to in that clause, the local government may require notice to be given in
accordance with clause 9.4.3.
Ordinary Council Meeting
25 November 2014
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9.4.3 The local government may give notice or require the applicant to give notice of an
application for planning approval in one or more of the following ways —
(a) notice of the proposed use or development served on nearby owners and occupiers
who, in the opinion of the local government, are likely to be affected by the granting
of planning approval, stating that submissions may be made to the local government
by a specified date being not less than 14 days from the day the notice is served;
(b) notice of the proposed use or development published in a newspaper circulating in
the Scheme area stating that submissions may be made to the local government by a
specified day being not less than 14 days from the day the notice is published;
(c) a sign or signs displaying notice of the proposed use or development to be erected in
a conspicuous position on the land for a period of not less than 14 days from the day
the notice is erected.
9.4.4 The notice referred to in clause 9.4.3(a) and (b) is to be in the form prescribed in
Schedule 8 with such modifications as are considered appropriate by the local
government.
9.4.5 Any person may inspect the application for planning approval referred to in the notice and
the material accompanying that application at the offices of the local government.
9.4.6 After the expiration of the specified period from the serving of notice of the application for
planning approval, the publication of the notice or the erection of a sign or signs,
whichever is the later, the local government is to consider and determine the application.
These requirements mean that if Council is to consider this application, it would need to
conduct the advertising and then consider any submissions at the next meeting after the notice
period has lapsed which would be in February 2015.
Policy Requirements
N/A
Legislative Requirements
Planning and Development Act 2005
Dalwallinu Local Planning Scheme No 2
Strategic Implications
Aligns with the Shire’s policy to encourage business development within the district.
Sustainability Implications
Environment
Unknown
Economic
Unknown
Social
The Community is to be consulted via public notice.
Ordinary Council Meeting
25 November 2014
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Financial Implications
A planning fee of $147 has been received for this application.
Voting Requirements
Simple Majority
Officer Recommendation
That the proposal to establish a bed and breakfast Lot 85 Hazlett Street, Kalannie, be
advertised for public submissions under clause 9.4 of the Dalwallinu Local Planning Scheme No
2 and that the submissions be considered at the February 2015 Council meeting.
Resolution
Moved
Seconded
Cr
Cr
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25 November 2014
Page 20 of 65
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12.4
Planning Application – Lot 65 McConell Street, Pithara
Applicant:
File No:
Previous Meeting Reference:
Attachments:
Author:
Eric Hood
LP/10 Landuse and Planning
Nil
Planning Application
Miss Debbie Fortuin
___________________
Manager Community Services
Disclosure of Interest:
Date of Report:
Senior Officer:
Nil
19 November 2014
Mr Keith Jones
___________________
Acting Chief Executive Officer
____________________________________________________________________________
Purpose of Report
To consider granting planning approval to Mr Eric Hood, for the construction of a colour bond
street fence to a height of 1.5m at Lot 65 McConnell Street, Pithara.
Background
Mr Eric Hood has submitted a planning application seeking approval to construct a colour bond
street fence to a height of 1.5m along the front boundary of his property at Lot 65 McConnell
Street, Pithara.
Comment
Ordinary Council Meeting
25 November 2014
Page 23 of 65
The residential design codes state in C2 that a street fence deems to comply with the
requirements if it measures 1.2m above ground level.
The applicant wishes to exceed this requirement by 300mm. Council has discretion on the
matter, and needs to consider whether this application will detract from street surveillance and
from the enhancement of the street scape.
The proposed fence is a solid colour bond fence not permitting visual permeability.
Previous precedence set permitted for fencing above 1.2m that permitted visual permeability.
However, each application should be considered on its own merits.
The proposal would have a small impact on street surveillance and may impact the street scape
in that the adjacent property has a fairly low front fence. It would therefore be reasonable to
request a condition that the top 300mm of the fence be visually permeable by fitting it with a
lattice panel.
View of Street with property behind the
tree on the far left
View of property
Policy Requirements
Compliance with the State Planning Policy 3.1 Residential Design Codes
Legislative Requirements
Shire of Dalwallinu Planning Scheme No.2 and subsidiary legislation.
Strategic Implications
The proposed fencing would improve the value of the property which is encouraged.
Sustainability Implications
Environment
No known environmental implications
Economic
The proposal would improve the value of the property
Social
There are no known social implications
Ordinary Council Meeting
25 November 2014
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Financial Implications
The application attracts a $147 planning fee.
Voting Requirements
Simple Majority
Officer Recommendation
That Mr Eric Hood be granted planning approval to erect a colour bond street fence to the
height of 1.5m with the top 300mm to be in-filled with a lattice type panel at Lot 65 McConnell
Street, Pithara.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
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25 November 2014
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Ordinary Council Meeting
25 November 2014
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12.5
Amalgamation – Lots 724- 725 Leahy Street, Dalwallinu
Applicant:
Western Australian Planning Commission
File No:
LP/11 Land Use & Planning – Amalgamation of Lots
Previous Meeting Reference: Community Services & & Economic Development
Committee Meeting – 18 November 2014
Attachments:
Correspondence from WAPC - Previously Supplied –
CS&ED Committee meeting
Author:
Miss Debbie Fortuin
___________________
Community Services Manager
___________________
Acting Chief Executive Officer
____________________________________________________________________________
Purpose of Report
To consider an application by Mr Jeremy Draffin to the WA Planning Commission, for the
amalgamation of Lots 724-725 Leahy Street, Dalwallinu.
Background
Mr Jeremy Draffin has applied to the Western Australian Planning Commission to amalgamate
Lots 724-725 Leahy Street, Dalwallinu into one Lot. Council have the opportunity to provide
information, comment or recommended conditions pertinent to this application by 08 December
2014.
Comment
Lots 724-725 Leahy Street, Dalwallinu are two residential zoned lots situated Leahy Street,
Dalwallinu, which is part of the subdivision undertaken by Landcorp. General feedback from the
community has been that the lots are too small to meet the needs of individuals wishing to
purchase land. Given the scarcity of larger blocks of vacant land within the town, and the lack of
movement on development of the Leahy street subdivision, it would be reasonable to support
an amalgamation of the two lots.
Policy Requirements
Nil
Legislative Requirements
Planning and Development Act 2005
Planning and Development (Consequential and Transitional Provisions) Act 2005
Strategic Implications
The amalgamation of the two lots would reduce the availability of residential lots for the building
of a dwelling by one but would provide for one larger lot which is in demand and short supply,
and ultimately will result in the development of this lot which is encouraged.
Ordinary Council Meeting
25 November 2014
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Sustainability Implications
Environment
There are no perceived negative environmental implications resulting from an
amalgamation of the lots.
Economic
There are no known economic implications.
Social (Community Consultation)
There are no known social implications.
Financial Implications
Nil
Voting Requirements
Simple Majority
Officer/Committee Recommendation
That the Western Australian Planning Commission be advised that Council have no objection to
the amalgamation of Lots 724-725 Leahy Street, Dalwallinu. (Application No. 150842) into a
single residential lot.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 29 of 65
MATTERS FOR CONSIDERATION – HEALTH AND BUILDING
13.0
13.1
Building Approvals
Applicant:
Shire of Dalwallinu
File No:
DB/1 Development & Building Controls
Previous Meeting Reference: Community Services & Economic Development Committee
Meeting
Attachments:
Building Approvals October 2014- Previously Supplied –
CS&ED Committee Meeting
Author:
Miss Debbie Fortuin
___________________
Community Services Manager
Disclosure of Interest:
Nil
Date of Report:
05 November 2014
Senior Officer:
Mr Peter Crispin
___________________
Chief Executive Officer
____________________________________________________________________________
Purpose of Report
To consider receiving building approvals report made by the Shire of Dalwallinu Building
Surveyor under Councils delegated authority.
Background
The Shire’s Building Surveyor has received delegated authority to approve building applications
on behalf of Council. The Shire of Dalwallinu’s Building Surveyor has a responsibility to advise
Council on a regular basis on the building approvals issued under this delegated authority.
Comment
A list of building approvals for the month of October 2014 is herewith attached for Council
information.
Building running totals for the financial year to date are as follows:
Residential:
Industrial:
$ 1,467,749
$ 500,000
Policy Requirements
Nil
Legislative Requirements
Section 374 Local Government (Miscellaneous Provisions) Act 1960
Strategic Implications
Nil
Ordinary Council Meeting
25 November 2014
Page 30 of 65
Sustainability Implications
Environment
Nil
Economic
Unknown
Social (Community Consultation)
Nil
Financial Implications
Nil
Voting Requirements
Simple Majority
Officer/Committee Recommendation
That the report detailing building approvals for the month of October 2014 be received.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 31 of 65
14.0
MATTERS FOR CONSIDERATION – ECONOMIC DEVELOPMENT
14.1
Shire of Dalwallinu Event – ‘31 Miles of Smiles’
Applicant:
File No:
Previous Meeting Reference:
Committee Meeting – 18
Attachments:
Author
Shire of Dalwallinu
ED/25 Events
Community Services & & Economic
November 2014
Nil
Miss Tess Slot
Development
___________________
Economic Development and Marketing Officer
Disclosure of Interest:
Date of Report:
Senior Officer:
Nil
13 November 2014
Mr Keith Jones
___________________
Acting Chief Executive Officer
____________________________________________________________________________
Purpose of Report
To present the proposal to support and host ‘31 Miles for Smiles’ event in the Shire of
Dalwallinu.
Background
Maureen Gillbard approached the members of the below steering committee with the idea of
running an event to raise money to donate a percentage to help conquer cancer. The event
aims to unite the towns and communities within the Shire and donate a percentage of the raised
funds towards community projects. The committee would choose which community projects to
support and present for Council approval. The event aims to promote community spirit and
connectivity whilst also promoting health and fitness. The weekend to ‘End Women’s Cancer’
was the inspiration for this event – walk 60kms. This has been adapted to suit the Shire of
Dalwallinu and is an all inclusive event hoping to attract all ages and gender from all over the
State.
Steering Committee:
Maureen Gillbard, Angela Mills, Carmen Stanley, Catherine Hudson, Vanessa England, Robyn
Bryant, Heidi Carlshausen, Anne Sawyer, Kirsty Kay.
Proposed event:
Saturday 26 September 2015
Depart Dalwallinu at 1.00pm
Arrive half way point in Kalannie (30kms) at approx. 6.00pm
Camp overnight at Anne Sawyer’s farm
Dinner is outsourced to local (Dalwallinu) ‘not for profit’ organisations in order to allow them to
raise money.
Ordinary Council Meeting
25 November 2014
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Sunday 27 September 2015
Depart Anne Sawyer’s Farm at 7.00-8.00am
Arrive Kalannie at approx. 1.00pm
Celebration and option to camp overnight
Dinner is outsourced to local (Kalannie) ‘not for profit’ organisations in order to allow them to
raise money.
This event is self sufficient and forms of sponsorship have already been secured.
The Steering Committee will organise the entire event and request support from the Shire for
administration, marketing, promotion, sponsorship (to value add), facilitation of support from
Police, Main Roads etc, acquisition of permits and licences (if required) and insurance.
The Shire’s LGIS Liability policy will provide liability for Council, their employees and direct
volunteers. The policy will cover the Shire’s potential liability to third parties for personal injury
or property damage should the Shire be found to be negligent.
Third parties that may be involved in the event (Community Groups, Independent Event
Organisers, Third Party Organisations, Stallholders, Contractors/Sub-contractors, performers,
vendors) etc. should hold their own Public Liability insurance. Proof of such coverage would be
required to be provided to the Shire and retained by Council in the form of Certificates of
Currency.
LGIS would undertake to provide a risk assessment (Location is fit for purpose) to ensure the
event outcome is positive as well as volunteer registration, as part of their service.
Comment
This event will provide numerous marketing and promotional opportunities for the Shire and
sends a positive message encompassing community, health and fitness. The event would be
solely organised and driven by the steering committee and volunteers, with the Shire supporting
through its resources. The event would be underwritten by the Shire and LGIS would assist with
the risk management and volunteer registration as part of their service. The Shire supports a
similar style set up with regards to the Gunduwa Regional Conservation Association and the
Central Wheatbelt Declared Species Group, by way of collection of monies.
Policy Requirements
Nil
Legislative Requirements
None known
Strategic Implications
The future strategic implications would provide for inclusive community driven projects and
events.
Aligns with the Strategic Community Plan 2013-2023
 Community Aspirations and Values – to be a community that is friendly, inclusive and
forward thinking. To be an innovative and modern community.
Ordinary Council Meeting
25 November 2014
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Sustainability Implications
Environment
There are no known environmental implications
Economic
This event may attract participants, volunteers and support from outside of the Shire
Social (Community Consultation)
This is a Community driven project
Financial Implications
Monies raised and expended will have no impact on the budget. Administration of the event
would be absorbed in the day to day business of the Shire of Dalwallinu.
Voting Requirements
Simple Majority
Officer/Committee Recommendation
That the event ’31 Miles of Smiles’ be supported and be marketed as a Shire of Dalwallinu
event.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
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15.0
MATTERS FOR CONSIDERATION – FINANCE
15.1
Outstanding Rates Debtors Report for October 2014
Applicant:
File No:
Previous Meeting Reference:
Attachments:
Shire of Dalwallinu
FM/6 - Expenditure Reports
Finance & Audit Committee Meeting – 18 November 2014
Confidential Attachments – Previously supplied – F&A
Committee meeting
Author:
Miss Christie Andrews
____________________
Finance Officer - Rates
Disclosure of Interest:
Nil
Date of Report:
13 November 2014
Senior Officer:
Mr Keith Jones
____________________
Acting Chief Executive Officer
__________________________________________________________________________
Purpose of Report
To receive the Outstanding Rates Debtors Reports as at 31 October 2014.
Background
Council’s Policy Clause 3.6(vi) requires a report to be submitted at each Ordinary Council
meeting detailing the current outstanding rates and the progress made towards their collection.
Reports on Rates Debtors contain totals for Rates, Rubbish, Sewerage and Emergency
Services Levy (ESL). The ESL is a State Government charge for provision of emergency
services which, due to legislation, the Shire is required to collect and forward on to the Fire &
Emergency Services Authority (FESA).
Comment
Report on Outstanding Rates Debtors as at 31 October 2014 appends.
The 2014/15 Rates were raised and issued on 9 August 2014.
Important dates are as follows:
Rates due date
Instalment option selection date
Final Notices issued
Second instalment due
Third instalment due
Fourth instalment due
15 August 2014
15 August 2014
11 September 2014
15 October 2014
15 December 2014
16 February 2014
Ordinary Council Meeting
25 November 2014
Page 35 of 65
Breakdown of outstanding rates debtors as at 31 October 2014
Rates
Rubbish
Sewerage
ESL
Paid in Advance
Total Outstanding
302,938.86
20,819.41
25,154.93
9,593.51
-2,251.21
356,255.50
There are ten (10) separate claims currently with our debt collection agency AMPAC Debt
Recovery for further recovery action. These properties are currently at various stages of
recovery.
As we achieved an outstanding rates percentage of 2.78% as at 30 June 2014, we aim to
have a similar percentage as at the 30 June 2015, notwithstanding that 3% outstanding is an
acceptable industry average. We will strive to better this figure and at the close of the
2014/15 financial year aim to have an outstanding rates percentage no higher than 1.5%.
Policy Requirements
Nil
Legislative Requirements
Nil
Strategic Implications
Nil
Sustainability Implications
Environment
Nil
Economic
Nil
Social (Community Consultation)
Nil
Ordinary Council Meeting
25 November 2014
Page 36 of 65
Financial Implications
As at 31 October 2014 rates outstanding were $356,255.50 in respect to collectable rates of
which $94,365.11 has been carried forward from 2013/14 or prior rating years, with 2013/14 rates
raised being $3,435,293.24.
Ratio =
Total Outstanding
Collectable
=
356,255.50
3,529,654.35
=
10.09%
Ratio =
Total Overdue
Collectable
=
173,591.95
3,529,654.35
=
4.92%
The total rates overdue figure is the figure that we are currently trying to recover.
Voting Requirements
Simple Majority
Officer/Committee Recommendation
That the Outstanding Rates Debtors Reports as at 31 October 2014 for ratepayers with
outstanding balances be accepted.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 37 of 65
15.2
Accounts for Payment for October 2014
Applicant:
File No:
Previous Meeting Reference:
2014
Attachments:
Shire of Dalwallinu
FM/6 - Expenditure Reports
Finance & Audit Committee Meeting – 18 November
Author:
Summary of Accounts for Payment – Previously
supplied – F&A Committee meeting
Mrs Hanna Jolly
___________________
Accounting Officer
Disclosure of Interest:
Date of Report:
Senior Officer:
Nil
1 3 N o v e m b e r 2014
Mr Keith Jones
___________________
Acting Chief Executive Officer
Purpose of Report
To consider the acceptance and approval of the Schedule of Accounts for Payment.
Background
A list of invoices paid for the month of October 2014 from the Municipal Account, to the sum
of $95,482.46 paid by cheque and $726,787.93 paid by EFT are attached, together with a
list of Bank Fees, Payroll, Direct Debit Payments and transfers to Reserve. These payments
total $1,030,958.92. In addition, payments of $109,071.35 were made from the Trust
Account. The total payments from all accounts being $1,140,030.27 have been listed for
Council’s ratification.
Comment
In accordance with the requirements of the Local Government Act 1995 a list of accounts
paid, by approval of the Chief Executive Officer under the Council’s delegated authority, is to
be completed for each month showing:
a)
b)
c)
d)
The payees names
The amount of the payments
Sufficient information to identify the payment
The date of the payment
The attached list meets the requirements of the Financial Regulations.
In addition to the above statutory provisions, Financial Management Regulation Section
13(4) requires ‘the total of other outstanding accounts be calculated and a statement be
presented to Council at the next Council meeting”.
Ordinary Council Meeting
25 November 2014
Page 38 of 65
Policy Requirements
Nil
Legislative Requirements
Local Government (Financial Management) Regulations Act 1996, Regulation 12;
and Regulations 13(3) (a) (b); 13(1); and 13(4).
Strategic Implications
Nil
Sustainability Implications
Environment
Nil
Economic
Nil
Social (Community Consultation)
Nil
Financial Implications
Account payments are in accordance with the adopted budget for 2014/15 or authorized by
separate resolution.
Voting Requirements
Simple Majority
Ordinary Council Meeting
25 November 2014
Page 39 of 65
Officer/Committee Recommendation
That in accordance with the requirements of section 13(1), 13(3) and 13(4) of the Local
Government (Financial Management) Regulations 1996 a list of payments made in
September 2014 under the CEO’s delegated authority is endorsed in respect to the
following Bank accounts:
(a)
Municipal Fund Account totalling $1,030,958.92 consisting of:
Cheque Numbers 34603 - 34633
$95,482.46
Electronic Fund Transfers 3044 - 3175
$726,787.93
(excluding Trust EFT 3097-3098 & 3127)
Electronic Fund Transfers Payroll
$154,809.00
Bank Fees
$981.26
Direct Debit Payments (Loans 157 & 158)
(b)
$52,898.27
Trust Account payments totalling $109,071.35 consisting of
Cheque Numbers 418 - 425
Electronic Funds Transfers 3097-3098 & 3127
Direct Debits
- Payments to DPI
Resolution
Moved
Seconded
$1,770.00
$1,959.95
$105,341.40
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 40 of 65
15.3
Monthly Financial Statements for October 2014
Applicant:
File No:
Previous Meeting Reference:
Attachments:
Shire of Dalwallinu
FM/6 - Expenditure Reports
Finance & Audit Committee Meeting – 18 November 2014
Monthly Statement of Financial Activity, Variance Reports,
Investments Held and Bank Reconciliations – Previously
supplied – F&A Committee meeting
Author:
Mrs Hanna Jolly
____________________
Accounting Officer
Disclosure of Interest:
Nil
Date of Report:
13 November 2014
Senior Officer:
Mr Keith Jones
____________________
Acting Chief Executive Officer
_______________________________________________________________
______
Purpose of Report
To receive the Financial Reports for the month ending 31 October 2014.
Background
There is a statutory requirement that Financial Reports be recorded in the Minutes of the
meeting to which they are presented. The Financial Reports, as circulated, give an overview of
the current financial position of the Shire and the status of capital income and expenditure.
Comment
Financial Reports as at last day of business of the previous month are appended, for the period
ending 31 October 2014.
Attached for Council’s consideration are:




Statement of Financial Activity
Variance Reports
Investments Held
Bank Reconciliations
As per Council resolution, all items that have a variance of more than $5,000 have been noted
on the variance reports.
Policy Requirements
Nil
Legislative Requirements
Local Government Act 1995 s1.3 (2) (c)
Local Government (Financial Management) Regulations 1996, s34 (1)
Local Government (Financial Management) Regulations 1996, s19 (1) (2)
Local Government (Financial Management) Regulations 1996, s34 (2)
Ordinary Council Meeting
25 November 2014
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Strategic Implications
Nil
Sustainability Implications
Environment
Nil
Economic
Nil
Social (Community Consultation)
Nil
Financial Implications
Nil
Voting Requirements
Simple Majority
Officer/Committee Recommendation
That the Financial Reports as submitted for the month ending 31 October 2014 be accepted.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 42 of 65
15.4
Write Off Outstanding Rates Debtors
Applicant:
Shire of Dalwallinu
File No.
FM/14 Debt Recovery
Previous Meeting Reference: September 2014 Council Meeting (Motion 8142); Finance &
Audit Committee Meeting – 18 November 2014
Attachments:
Nil
Author:
Miss Christie Andrews
___________________
Finance Officer - Rates
Disclosure of Interest:
Nil
Date of Report:
13 November 2014
Senior Officer:
Mr Keith Jones
________________________
Acting Chief Executive Officer
Purpose of Report
To consider writing off a debt totalling $11,714.48 on assessments A994, A995. A996 and
A997.
Background
The rates and charges on assessment A994 dates back to the 2006/07 year, assessments
A995 and A996 date back to the 2007/08 year and assessment A997 dates back to the 2008/09
financial year. The properties are exploration tenements which were surrendered in 2009.
During the September 2014 Full Council Meeting Council resolved as follows:
MOTION 8142
Moved
Seconded
Cr KL Carter
Cr IW Hyde
That the rates charges debt of $11,468.59 on A994, A995, A996 and A997 be written off.
LOST as ABSOLUTE MAJORITY not attained 3/2
Breakdown of the Rates and Charges
Assessment
A994
A995
A996
A997
Rates
648.53
493.11
547.23
432.00
Interest
1,660.18
595.11
677.04
1,653.05
Legal Action
1,470.44
714.38
714.40
1,824.21
ESL
79.07
69.10
136.63
0
Total
3,858.22
1,871.70
2,075.30
3,909.26
Comment
There have been numerous attempts to recover the debt direct from the directors and legal
action undertaken by two debt collection agencies, Austral Mercantile and Ampac Debt
Recovery. Advice has been sought from CS Legal, Solicitors handling Debt Recovery. Further
Ordinary Council Meeting
25 November 2014
Page 43 of 65
debt recovery action will most likely result in officially wrapping up the company leaving the debt
unpaid.
Policy Requirements
Nil
Legislative Requirements
Local Government Act (1995) s6.21 Power to defer, grant discount, waive if write off debt
Strategic Implications
Nil
Sustainability Implications
Environment
There are no known environment implications
Economic
There are no known economic impacts
Social (Community Consultation)
There has been no community consultation
Financial Implications
The Shire will be forgoing rates charges of $11,714.48
Voting Requirements
Simple Majority
Officer/Committee Recommendation
That the rates charges debt of $11,714.48 on A994, A995, A996 and A997 be written off.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 44 of 65
15.5
Schedule of Fees & Charges Review - cost of used cement slabs
Applicant:
File No.
Previous Meeting Reference:
Attachments:
Author:
Shire of Dalwallinu
FM/19 Budgeting - Annual Budget
Finance & Audit Committee Meeting – 18 November 2014
Nil
Mr Keith Jones
___________________
Acting Chief Executive Officer
Disclosure of Interest:
Date of Report:
Senior Officer:
Nil
13 November 2014
Mr Keith Jones
___________________
Acting Chief Executive Officer
Purpose of Report
To consider a reduction in the cost of used cement slabs for the rest of the 2014/2015 Financial
Year.
Background
The current Schedule of Fees and Charges lists the fee to purchase used cement slabs at
$7.00 per slab including GST. The stockpile of slabs at the Shire Depot totals 1,360.
Comment
Feedback from the community has suggested that the cost of $7.00 is limiting the sales and
hence as we upgrade further footpaths, the stockpile at the Depot will increase.
There appears to be limited use of these slabs by the Shire Town Crew as most concrete
requirements are poured slabs "in situ".
Policy Requirements
Nil
Legislative Requirements
Local Government Act (1995) s6.16 Imposition of Fees and Charges
Strategic Implications
Nil
Ordinary Council Meeting
25 November 2014
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Sustainability Implications
Environment
There are no known environment implications
Economic
There are no known economic impacts
Social (Community Consultation)
There has been no community consultation
Financial Implications
Nil as no budget was estimated for the specific sale of used slabs.
Voting Requirements
Absolute Majority
Officer Recommendation
That the charge for used cement slabs be reduced to $3.00 for the rest of the 2014/2015
Financial Year.
Committee Recommendation
That the charge for used cement slabs be reduced to $3.50 for the rest of the 2014/2015
Financial Year.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 46 of 65
15.6
Adoption of Integrated Planning Documents
File No:
GO/15 Strategic Planning
Previous Meeting Reference: Finance & Audit Committee Meeting – 18 November 2014
Attachments:
Shire of Dalwallinu Corporate Business Plan 2013-17
Shire of Dalwallinu Long Term Financial Plan 2014/15 to
2024/25
Shire of Dalwallinu Asset Management Plan 2014-34 – All
previously supplied – F&A Committee meeting
Author:
Keith Jones
___________________
Acting Chief Executive Officer
Disclosure of Interest:
Nil
Date of Report:
11 November 2014
Senior Officer:
Mr Keith Jones
___________________
Acting Chief Executive Officer
___________________________________________________________________________
Purpose of Report
To adopt the Shire of Dalwallinu Corporate Business Plan 2013-17, Shire of Dalwallinu Long
Term Financial Plan 2014/15 to 2024/25 and Shire of Dalwallinu Asset Management Plan 201434.
Background
The Local Government (Administration) Regulations 1995 section S5.56(1) require local
governments to have both a Strategic Community Plan and a Corporate Business Plan.
The Department of Local Government has set out an Integrated Planning & Reporting
Framework which further sets out the expectations regarding these plans and a range of
informing strategies that Local Governments are to adopt, including Asset Management Plans
and Long Term Financial Plans.
Comment
The Corporate Business Plan is a four year plan that will be reviewed annually. The Plan
identifies and prioritises the principal strategies and activities the Shire will be undertaking with
reference to the aspirations and objectives as outlined in the Strategic Community Plan.
The Corporate Business Plan outlines the services, operations and projects that will be
delivered over the life of the Plan and the method of delivering these initiatives, with the
associated costs. The Corporate Business Plan was drafted in 2013 and has been integrated
within the draft Shire of Dalwallinu’s Long Term Financial Plan and the Workforce Development
Plan that was adopted by Council in March 2014.
The Plan will be a critical document that allows the Shire to strive towards providing sustainable
assets and services to its community, and to undertake works in a prioritised and planned
process. It is the centre piece of the Integrated Planning & Reporting Framework as it is linked
to each of the other integrated plans and strategies.
Ordinary Council Meeting
25 November 2014
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The Corporate Business Plan is a dynamic, living document that is reviewed annually and
amended according to the minor and major review cycles of the Strategic Community Plan, as
well as any internal or external considerations that will have an impact in the near future. It
currently contains a four year program of works inclusive of staffing costs.
While the document has not outlined the specific cash flow of the Shire funds required over
each of the four years, it is important to recognise that this has been incorporated into the 10Year Long Term Financial Plan.
The Long Term Financial Plan for 2014/15 to 2024/25 was drafted taking these priorities and
activities into account, as well as the draft Asset Management Plan 2014-34.
There is a high level of accuracy and detail in the first four years of the Long Term Financial
Plan but this is underpinned by a number of assumptions. The remaining six years of the Long
Term Financial Plan are shown as an overview with reasonable estimates only. The Shire will
undertake a broad review of its Strategic Community Plan every two years and a full review is
planned every four years.
As a ten year rolling plan, the Long Term Financial Plan will be reviewed in conjunction with
Strategic Community Plan reviews. As Annual Budgets are developed from this plan, there may
be some annual variations between both which will be explained in the Annual Budget.
The Long Term Financial Plan will be a tool that allows the Shire to set priorities based on the
ability to identify resources for the delivery of various community priorities in a sustainable
manner and to consider the future impact decisions made today have on Council’s long term
sustainability.
A detailed Asset Management Plan is another key component of the Integrated Planning and
Reporting Framework. The attached draft is a ‘first cut’ Asset Management Plan that meets the
core requirements of the State Asset Management Framework and is based on a compilation of
existing information from across the organisation. There are a number of information and
process gaps that need to be filled over time to produce a more comprehensive and informative
plan. The Plan includes 13 recommendations to address these gaps.
As the recommendations are implemented and the Integrated Planning and Reporting cycle
continues, revised Asset Management Plans will be integrated into future versions of the
Corporate Business Plan, Long Term Financial Plan and Workforce Development Plan.
Policy Requirements
There are no direct policy requirements relating to the adoption of the Corporate Business Plan,
Long Term Financial Plan or Asset Management Plan, however the implementation of these
plans will require the development of policies in the future relating to asset and risk
management.
Ordinary Council Meeting
25 November 2014
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Legislative Requirements
Council is aware that the Local Government Act 1995 requires local governments to adopt a
Strategic Community Plan for ten years and a Corporate Business Plan for four years, having
regards to the capacity of its current resources and anticipated capacity of its future resources
and key performance indicators, including those relating to asset management.
The attached draft Corporate Business Plan meets statutory requirements, and the draft Long
Term Financial Plan and draft Asset Management Plan meet the standards required by the
Department of Local Government.
Strategic Implications
The three draft plans are important strategic planning documents that will assist Council in
implementing the Community Strategic Plan.
Sustainability Implications
Environment
There are no known environmental implications.
Economic
The draft Corporate Business Plan and integrated draft Long Term Financial Plan contain a
number of projects that support the economic development of the district.
Social (Community Consultation)
While there has been no direct community consultation in regards to these three plans,
extensive community consultation was carried out in the development of the Community
Strategic Plan, the outcomes of which have been integrated into the draft Corporate Business
Plan and draft Long Term Financial Plan. All of the Shire’s draft and adopted integrated
planning documents are consistent with the result of consultation with the public.
Financial Implications
The adoption of the three draft plans will have no direct impact on the 2014/15 financial year as
the budget has been adopted, but will have a major influence on the financial direction of the
organisation in future years, including the drafting of the 2015/16 budget.
Voting Requirements
Simple Majority
Officer/Committee Recommendation
That the following Plans be adopted as attached:
1) Shire of Dalwallinu Corporate Business Plan 2013-17
2) Shire of Dalwallinu Long Term Financial Plan 2014/15 to 2024/2025
3) Shire of Dalwallinu Asset Management Plan 2014-2034
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 49 of 65
15.7
2013/14 Annual Report – Annual Electors Meeting
Applicant:
File No.
Previous Meeting Reference:
Attachments:
Author:
Shire of Dalwallinu
FM/7 Financial Management Audit
Finance & Audit Committee Meeting – 18 November 2014
Annual Report Including Auditors Report (separate
attachment), Management Report – Previously supplied –
F&A Committee meeting
Mr Keith Jones
___________________
Acting Chief Executive Officer
Disclosure of Interest:
Date of Report:
Senior Officer:
Nil
13 November 2014
Mr Keith Jones
___________________
Acting Chief Executive Officer
_____________________________________________________________________________
Purpose of Report
To accept the Annual Report for 2013/14 and set a date, time, and place to convene the Annual
Electors Meeting.
Background
Council’s Auditors have completed the Audit of the 2013/14 Financial Reports. The Local
Government Act 1995 requires that Council accept the report no later than 31 December 2014.
Further, the Act also requires that the Annual Report be presented to the Annual Electors
Meeting no later than 56 days after it is accepted by Council. The full Annual Report will be
presented to Council at its Ordinary Meeting to be held on 25 November 2014. If it is accepted
at that meeting, the Annual Electors Meeting must be held on or before Tuesday 20 January
2015.
Comment
Council’s auditor, Ms Maria Cavallo of AMD Chartered Accountants has recently completed the
2013/14 audit and has concluded:
Audit Opinion
In our opinion, the financial report of the Shire of Dalwallinu
i.
ii.
iii.
gives a true and fair view of the Shire of Dalwallinu’s financial position as at 30 June 2014 and of
its performance for the financial year ended 30 June 2014;
complies with Australian Accounting Standards; and
is prepared in accordance with the requirements of the Local Government Act 1995 (as
amended) and the Local Government (Financial Management) Regualtions1996 (as amended).
Ordinary Council Meeting
25 November 2014
Page 50 of 65
Statutory Compliance
In accordance with the Local Government (Audit) Regulations 1996, we also report that:
i.
ii.
iii.
iv.
v.
There are no matters that in our opinion indicate significant adverse trends in the financial
position or the financial management practices of the Shire.
There are no other matters indicating non-compliance with Part 6 of the Local Government Act
1995 (as amended), the Local Government (Financial Management) Regulations 1996 (as
amended) or applicable financial controls of any other written law noted during the course of our
audit, other than :
 Council did not meet with the auditor within the 2013/14 financial year as required by the
Local Government Act 1995, Division 4, Section 7.12 A (2); and
 The matter detailed in (iii) below:
The asset consumption ratio and the asset renewal funding ratio are not included in the annual
financial report, as required by Local Government (Financial Management) Regulations 1996
Section 50 (1) (b) and (c).
All necessary information and explanations were obtained by us.
All audit procedures were satisfactorily completed during our audit.
The Financial Report together with the Auditors report are required to be sent to the Department
of Local Government within 30 days of the Shire receiving the Audit report, which will be 13
December 2014.
The Management Report has been responded to and the comments are contained in the
attached letter from AMD Chartered Accountants.
Annual Report for the Year Ended 30 June 2014.
The Annual Report, including the Auditors Report, has now been completed.
Should Council accept the Annual Report at its Ordinary November 2014 meeting, the last day
for holding the Electors Meeting would be 20 January 2014. It is suggested that the Electors
Meeting be held on XX December 2014 in Council Chambers, commencing at 6.00pm.
The community meeting could also be held immediately following this, or at a later date as
decided by Council.
Policy Requirements
Nil
Legislative Requirements
Local Government Act 1995
s5.27 – Electors meeting
s5.29 – Convening electors meeting
s5.54 – Acceptance of annual report
Strategic Implications
Nil
Ordinary Council Meeting
25 November 2014
Page 51 of 65
Sustainability Implications
Environment
There are no known environmental implications.
Economic
There are no known economic implications.
Social (Community Consultation)
Council may request that electors provide their questions in writing prior to the meeting to
facilitate research and comment.
Financial Implications
Nil
Voting Requirements
Absolute Majority
Officer Recommendation
That:
 the 2013/14 Annual Report be accepted;
 the 2013/14 Independent Audit Report and Management Report provided by AMD
Chartered Accountants be received;
 the Chief Executive Officer is to be advised to convene the Annual Electors Meeting, for
the 2013/14 financial year, on XXXX 2014 commencing 6.00pm in the Council
Chambers, Dalwallinu; and
 the annual community meetings be held at Dalwallinu on ________________2015 at
_______pm, at Buntine on _______________________2015 commencing at
______pm, at Wubin on _________________________2015 commencing at ______pm,
at Pithara on _______________________2015 commencing at _______pm, and at
Kalannie on _______________________2015 commencing at ______pm.
Committee Recommendation
That:
 the 2013/14 Annual Report be accepted;
 the 2013/14 Independent Audit Report and Management Report provided by AMD
Chartered Accountants be received;
 the Chief Executive Officer is to be advised to convene the Annual Electors Meeting, for
the 2013/14 financial year, on 18 December 2014 commencing 6.00pm in the Council
Chambers, Dalwallinu; and
 the annual community meetings be held at Wubin on 17 February 2015 at 7.00pm, at
Kalannie on 19 February 2015 commencing at 7.00pm, and at Dalwallinu on 24 February
2015 commencing at 7.00pm.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 52 of 65
15.8
Award of Tender 01/14 Sale of Disused Items
Applicant:
File No:
Previous Meeting Reference:
Attachments:
Author:
Disclosure of Interest:
Date of Report:
Senior Officer:
Shire of Dalwallinu
3C-14-T01
Finance & Audit Committee Meeting – 18 November 2014
Confidential Bids and Notes – Previously supplied – F&A
Committee meeting
Mr Keith Jones
___________________
Acting Chief Executive Officer
Nil
13 November 2014
Mr Keith Jones
___________________
Acting Chief Executive Officer
___________________________________________________________________________
Purpose of Report
To consider the tenders received for the Tender 01/14 - Sale of Disused Items
Background
Tenders were invited for the sale of disused items such as:
 Sports Equipment
 Ovens
 Furniture
 Chainsaws
 Piano
 Pumps and motors
 Linen
 Towels
 Flywheel
Tenders were advertised in Totally Locally and Kalannie Kapers on 27 October, 4 November
and 11 November 2014 with tenders closing at 4 pm Wednesday, 12 November 2014.
There were thirteen enquiries about the tender.
Tenders were received (in order of opening at the tender opening) from:
 Famlonga Building Contractors
 Stan Carroll
 Shane Morton
 David Bentley
 Pauline Mitchell
 Chris Kay
 Eddie Sprigg
 Debbie Fortuin
 Melisssa Gallagher
Ordinary Council Meeting
25 November 2014
Page 53 of 65
Comment
The bids submitted have been attached as CONFIDENTIAL attachments.
Not all items listed received a bid.
Bids were taken on a first in first served basis if the bids were identical. Should Council wish to
use a different method, e.g. conduct a ballot then lots 19 and 56 would need to be addressed.
Policy Requirements
Nil
Legislative Requirements
Local Government Act 1995 s3.58 - Disposing of Property
Strategic Implications
Nil
Sustainability Implications
Environment
There are no known environmental implications
Economic
There are no known economic implications
Social (Community Consultation)
The tender was advertised publicly
Financial Implications
there will be income from the sale of goods should the Council accept the offers.
Voting Requirements
Simple Majority
Ordinary Council Meeting
25 November 2014
Page 54 of 65
Officer Recommendation
That items in Tender 01/14 be awarded to the following:
lot Item
Name
3
Gym Mats
M Gallagher
5
Gymnastic Spring Jump
M Gallagher
17 Coffee table
S Morton
18 Swivel Chairs
D Fortuin
19 Portable Aircon
C Kay
22 Ride on Lawn Mower
E Sprigg
23 Grease dispenser
S Carroll
24 Compressor
C Kay
28 Hospital Bed
D Fortuin
30 Pump
E Sprigg
33 Pressure cleaner
E Sprigg
34 Shed framing
S Morton
35 Wooden guide posts
D Bentley
46 Flyscreen door
C Kay
49 Vent
S Morton
56 Hose reel
D Bentley
62 Drive Shaft
D Bentley
68 Trolley
D Fortuin
71 Towels
S Morton
75 Blue Quilt and pillows
S Morton
76 Queen size quilt
S Morton
90 6 bags of towels
D Fortuin
91 8 pillows
S Morton
95 Flywheel
Famlonga Building Contractors
Ordinary Council Meeting
Price
150.00
50.00
30.00
25.00
100.00
200.00
30.00
200.00
10.00
20.00
20.00
320.00
50.00
10.00
30.00
10.00
20.00
31.00
15.00
20.00
15.00
15.00
10.00
1000.00
25 November 2014
Page 55 of 65
Committee Recommendation
That items in Tender 01/14 be awarded to the following:
lot Item
Name
3
Gym Mats
M Gallagher
5
Gymnastic Spring Jump
M Gallagher
17 Coffee table
S Morton
18 Swivel Chairs
D Fortuin
19 Portable Aircon
C Kay
22 Ride on Lawn Mower
E Sprigg
23 Grease dispenser
S Carroll
24 Compressor
C Kay
28 Hospital Bed
D Fortuin
30 Pump
E Sprigg
33 Pressure cleaner
E Sprigg
34 Shed framing
S Morton
35 Wooden guide posts
D Bentley
46 Flyscreen door
C Kay
49 Vent
S Morton
56 Hose reel
D Bentley
62 Drive Shaft
D Bentley
68 Trolley
D Fortuin
71 Towels
S Morton
75 Blue Quilt and pillows
S Morton
76 Queen size quilt
S Morton
90 6 bags of towels
D Fortuin
91 8 pillows
S Morton
Price
150.00
50.00
30.00
25.00
100.00
200.00
30.00
200.00
10.00
20.00
20.00
320.00
50.00
10.00
30.00
10.00
20.00
31.00
15.00
20.00
15.00
15.00
10.00
Resolution
Moved
Seconded
Ordinary Council Meeting
25 November 2014
Page 56 of 65
15.9
Bad Debt Write off
Applicant:
File No.
Previous Meeting Reference:
Attachments:
Author:
Shire of Dalwallinu
FM/14 Debt Recovery
Finance & Audit Committee Meeting – 18 November 2014
Confidential Attachments
Ms Christie Andrews
_________________________
Finance Officer - Rates
Disclosure of Interest:
Nil
Date of Report:
13 November 2014
Senior Officer:
Mr Keith Jones
________________________
Acting Chief Executive Officer
_____________________________________________________________________________
Purpose of Report
The purpose of this report is to consider writing off a debt of $35,132.96.
Background
A Tax Invoice was raised for private works relating to the asphalting at intersection of Great
Northern Highway, Pithara East Road and Pithara West Road on 29 June 2012. The Manager
of Works at the time did the work believing it was going to covered by the MRDWA however no
purchase order was obtained prior to commencing the work. Numerous letters and phone calls
have been made in an effort to recover the debt.
Comment
In the absence of a purchase order proof of commitment to the debt is not available.
Policy Requirements
Nil
Legislative Requirements
Nil
Strategic Implications
Nil
Sustainability Implications
Environment
There are no known environment implications
Economic
There are no known economic impacts
Social (Community Consultation)
There has been no community consultation
Ordinary Council Meeting
25 November 2014
Page 57 of 65
Financial Implications
The Shire will be forgoing the amount of $35,132.96, although any further action may have
incurred legal & collection fees which may not have been able to be recouped.
Voting Requirements
Absolute Majority
Officer Recommendation
That the debt of $35,132.96 be written off.
Committee Recommendation
That an amount of $35,132.96 be approved as an unbudgeted expense in road maintenance.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 58 of 65
16.0
MATTERS FOR CONSIDERATION - ADMINISTRATION
16.1
Review of Terms of Reference: Community Services Committee
Applicant:
Community Services and Economic Development
Committee
File No:
GO/12 – Councillors Committees
Previous Meeting Reference: Community Services & Economic Development Committee
Meeting -18 November 2014
Attachments:
Terms of Reference
Author:
Debbie Fortuin
___________________
Manager Regulation and Development Services
Disclosure of Interest:
Date of Report:
Senior Officer:
Nil
19 November 2014
Keith Jones
___________________
Acting Chief Executive Officer
____________________________________________________________________________
Purpose of Report
To consider the Terms of Reference for the Community Services and Economic Development
Committee and goals for the coming twelve months.
Background
The Committee has previously established specific objectives and determined goals for each
year following the appointment of members.
Comment
The committee have outlined the goals for the coming year as follows:

To facilitate the approval and release of residential land, ie. Bell Street; extend Leahy
Street.

To facilitate the approval and release of land for Industrial use.

To progress the development of a multi-purpose office building.

To ensure the Town Planning Scheme remains relevant.

To facilitate future business opportunities within the Shire.

To rationalise and prioritise the ongoing management on Shire of
Dalwallinu built assets..

To maintain and update the Dalwallinu Discovery Centre displays and
interactive area.

To plan and develop additional aged care housing and services for the
Shire.

To come to a decision re plans & scope of work (Recreation Centre).
Ordinary Council Meeting
25 November 2014
Page 59 of 65
Policy Requirements
Nil
Legislative Requirements
Nil
Strategic Implications
Facilitates the development of a strategic focus in the policy direction of Council, whilst ensuring
compliance with legislative requirements.
Sustainability Implications
Environment
Nil
Economic
Nil
Social (Community Consultation)
Nil
Financial Implications
Nil
Voting Requirements
Simple Majority
Officer Recommendation
That the Community Services and Economic Development Committee terms of reference be
approved.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 60 of 65
COMMUNITY SERVICES AND ECONOMIC DEVELOPMENT
COMMITTEE TERMS OF REFERENCE
Purpose of Committee
To oversee the management of functions pertaining to Community Services, Economic Development,
Regional Population, and youth activities, community development, environmental health, building and
town planning matters.
Membership
The Committee shall comprise of six (6) elected members of Council. A quorum shall comprise of four
(4) Committee members.
Members: Cr IW Hyde, Cr RS Nixon, Cr KM McNeill, Cr AR Dickins, Cr MC Huggett & Cr NW Mills
Deputy Members: Cr SC Carter, Cr KL Carter & Cr GH Sanderson
Specific Objectives
a) To promote the Shire as a growing agricultural, manufacturing, transport and service industries.
b) To facilitate availability of residential, commercial and industrial land within the Shire.
c) To maintain, review and amend the Shire of Dalwallinu’s Town Planning Scheme and Local Laws.
d) To ensure the efficient provision of all Dalwallinu Shire-owned facilities.
e) To assist clients with subdivisional and building applications.
f) To receive reports on the programme of building maintenance, upgrades and replacements as
necessary of Shire controlled buildings.
g) To establish and maintain an efficient and effective system for the disposal of refuse within the
Shire.
Administrative Arrangements
The Manager Regulations & Development Services shall report to and administer the Community
Services and Economic Development Committee, and carry out the directives of Council in regard to
endorsed Community Services and Economic Development Committee recommendations.
Goals for Year to October 2015
 To facilitate the approval and release of residential land, ie. Bell Street; extend Leahy Street.
 To facilitate the approval and release of land for Industrial use.
 To progress the development of a multi-purpose office building.
 To ensure the Town Planning Scheme remains relevant.
 To facilitate future business opportunities within the Shire.
 To rationalise and prioritise the ongoing management on Shire of Dalwallinu built assets..
 To maintain and update the Dalwallinu Discovery Centre displays and interactive area.
 To plan and develop additional aged care housing and services for the Shire.
 To come to a decision re plans & scope of work (Recreation Centre).
Ordinary Council Meeting
25 November 2014
Page 61 of 65
16.2
Review of Terms of Reference: Works & Plant Committee
Applicant:
File No:
Previous Meeting Reference:
Attachments:
Author:
Works and Plant Committee
GO/12 Councillors Committee
Works and Plant Committee Meeting, 18 November 2014
Terms of Reference
Mrs Angela Hoy
___________________
Manager Assets and Works
Disclosure of Interest:
Nil
Date of Report:
19 November 2014
Senior Officer:
Keith Jones
___________________
Acting Chief Executive Officer
____________________________________________________________________________
Purpose of Report
To consider the Terms of Reference for the Works and Plant Committee and goals for the
coming twelve months.
Background
The Committee has previously established specific objectives and determined goals for each
year following the appointment of members.
Specific Objectives
a)
To maintain roads, drains, culverts, footpaths, parks, gardens, reserves and plant to the
highest possible standard and upgrade as required
b)
To establish priorities for funding in Annual Works Programmes.
c)
To ensure that the Shire is positioned to maximise road funding opportunities through
State and Federal Government funding programmes.
d)
To establish and maintain a Plant Replacement Programme to ensure that the
organisation has sufficient plant resources to meet its requirements and to ensure that
plant is changed over at optimal times.
e)
Prior to acquiring major items of plant, to carry out an analysis of all of the ownership
costs relating to the items in question, to ensure that optimum economic outcomes are
achieved.
f)
To maintain communication links with electors to establish community priorities with
respect to roads, footpaths, parks, gardens and reserves.
g)
To pursue ‘Black Spot’ funding opportunities as part of the ongoing process to upgrade
the Shire’s local road network.
h)
To Review intersections for possible realignments.
i)
To determine and periodically review restricted access vehicles network within Shire
Administrative Arrangements
The Manager Assets Works shall report to and administer the Works & Plant Committee, and
carry out the directives of the CEO in regard to endorsed Works & Plant Committee
recommendations as approved by Council.
Ordinary Council Meeting
25 November 2014
Page 62 of 65
Goals for Year to October 2015

To develop efficiency and best practices outcomes.

To review and formalise a preventative maintenance programme and record system to
substantiate total operation costs.

To maintain a preventative maintenance programme for Shire Road Asset Preservation.

To lobby to ensure State and Commonwealth funding programs are adjusted to levels
sufficient to compensate for CPI and road traffic variations.

To maintain to a suitable standard any road’s or tracks that can be promoted as iconic
bushland, outback, 4WD routes, complimentary to Environment Centre/Information
Centre activities.

Investigate weed and vegetation regrowth management practices on road verges.
Policy Requirements
nil
Legislative Requirements
nil
Strategic Implications
Facilitates the development of a strategic focus in the policy direction of Council, whilst ensuring
compliance with legislative requirements.
Sustainability Implications
Environment
nil
Economic
nil
Social (Community Consultation)
nil
Financial Implications
nil
Voting Requirements
Simple Majority
Officer Recommendation
That the Works and Plant Committee terms of reference and goals be approved.
Resolution
Moved
Seconded
Cr
Cr
Ordinary Council Meeting
25 November 2014
Page 63 of 65
WORKS & PLANT COMMITTEE
TERMS OF REFERENCE
Purpose of Committee
To oversee the management of the Shire’s infrastructure with respect to roads, footpaths, parks,
gardens, reserves and plant.
Membership
The Committee shall comprise of five (5) elected members of Council. A quorum shall comprise of three
(3) Committee members.
Members: Cr Nixon, Cr Sanderson, Cr SC Carter, Cr K Carter & Cr NW Mills
Deputy Members: Cr IW Hyde, Cr MC Huggett, Cr AR Dickins, & Cr KM McNeill
Specific Objectives
j)
To maintain roads, drains, culverts, footpaths, parks, gardens, reserves and plant to the highest
possible standard and upgrade as required
k)
To establish priorities for funding in Annual Works Programmes.
l)
To ensure that the Shire is positioned to maximise road funding opportunities through State and
Federal Government funding programmes.
m)
To establish and maintain a Plant Replacement Programme to ensure that the organisation has
sufficient plant resources to meet its requirements and to ensure that plant is changed over at
optimal times.
n)
Prior to acquiring major items of plant, to carry out an analysis of all of the ownership costs
relating to the items in question, to ensure that optimum economic outcomes are achieved.
o)
To maintain communication links with electors to establish community priorities with respect to
roads, footpaths, parks, gardens and reserves.
p)
To pursue ‘Black Spot’ funding opportunities as part of the ongoing process to upgrade the
Shire’s local road network.
q)
To Review intersections for possible realignments.
r)
To determine and periodically review restricted access vehicles network within Shire
Administrative Arrangements
The Manager Assets & Works shall report to and administer the Works & Plant Committee, and carry out
the directives of the CEO in regard to endorsed Works & Plant Committee recommendations as
approved by Council.
Goals for Year to October 2015

To develop efficiency and best practices outcomes.

To review and formalise a preventative maintenance programme and record system to
substantiate total operation costs.

To maintain a preventative maintenance programme for Shire Road Asset Preservation.

To lobby to ensure State and Commonwealth funding programs are adjusted to levels sufficient
to compensate for CPI and road traffic variations.

To maintain to a suitable standard any road’s or tracks that can be promoted as iconic bushland,
outback, 4WD routes, complimentary to Environment Centre/Information Centre activities.

Investigate weed and vegetation regrowth management practices on road verges.
Ordinary Council Meeting
25 November 2014
Page 64 of 65
17.0
URGENT BUSINESS BY DECISION OF THE MEETING
18.0
CONFIDENTIAL BUSINESS - As per Local Government Act 1995, Section 5.23(2)
19.0
SCHEDULING OF MEETING
MOTION
Moved
Seconded
Cr
Cr
That an Ordinary Meeting of Council be held on 16 December 2014 at Council Chambers,
Dalwallinu commencing at 3.30pm.
20.0
CLOSURE
There being no further business, the Chairperson closed the meeting at __pm.
Ordinary Council Meeting
25 November 2014
Page 65 of 65