1. art and entertainment
2. shows and events
3. exhibition

NGV2014 South Africa
NGV, THE AFRICAN CONTINENT’S DRIVING FORCE BEHIND
THE ADOPTION OF A CLEAN AND AFFORDABLE MOBILITY
November 17-20, 2014 - Exhibition: 18&19 - Hall 1
Sandton Convention Center - Johannesburg, South Africa
www.ngv2014southafrica.com
[email protected]
- +39-335-189-3249
+54-11-4300-6137
+54-11-4307-4559/5201
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General Rules
1 Bases
NGV2014 South Africa will take place from November 17-20, 2014, at Sandton Convention Center, in
Johannesburg, South Africa. The exhibition will be open to participants from all specializations and areas
of the industry, trade, production and services related to the Compressed Natural Gas industry. These
General Rules of the Exhibition have been established with that purpose. The enforcement thereof
ensures that every exhibitor be treated on absolutely equal bases and have identical access to all
opportunities. These General Rules, as well as the regulations published in the Reports and Technical
Communications to be eventually issued by the Exhibition Organizing Committee, are compulsory for the
exhibitors, who accept so upon signing the participation Application Form.
2 Objectives
2.1. To show, the official corporate and diplomatic authorities and the public in general, the high
standard achieved by the South African and foreign industry of the area.
2.2.To favor direct contact between exhibitors and users.
2.3.To promote the sale of products on exhibition, both in the domestic and foreign market.
2.4.To increase the high level of professionalism of the area, including conferences.
3 Authorities
3.1. NGV Communications Group, the Organizing Commission - hereinafter O.C.- is the maximum
authority of the NGV2014 South Africa event and consequently its decisions will not be subject to
appeal.
3.2. The O.C. of the NGV2014 South Africa may delegate its power to any other depending organism
while the interpretation and application of Rules in unforeseen circumstances remains within its
exclusive right.
3.3. The O.C. of the NGV2014 South Africa may, in exceptional cases and when such a course is
considered necessary for a better operation and greater success of the show, divert from the rules
established in the present set of rules. These decisions shall be compulsory for every participant.
4 Participants and areas to be shown
4.1. The show will be open to all local and foreign companies related to the vehicle gas industry market
such as: car and engine manufacturers; oil companies; gas distributing and transporting companies;
producers of natural gas; passengers and load transportation; storing cylinders; compressors and station
pumps; building of refueling stations; consultants; refueling stations; CNG lubricants and additives,
producers of conversion equipment; suppliers for conversion equipment; refueling station suppliers;
centers of double testing of cylinders; electronic systems; conversion shop and dealerships; transportation
of pressurized or bulk natural gas; valves and electrical valves; computers and systems; firm associations;
governmental entities; environmental protection; specialized media; certification institutes and all those
related.
4.1.1. International organisms which improve the economic, technological or financial development of
the CNG industry.
4.1.2. National and foreign companies that offer technology from abroad to be applied in our industry,
settling down of capital, national manufacturing licenses, “know how”, joint venture, etc.
4.2. The products to be shown must be brand-new, not used.
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4.3. The authorities of NGV2014 South Africa are empowered to forbid the exhibition of articles
considered inappropriate to the purpose and/or hierarchy of the exhibition.
5 Participation conditions fees and ways of payment
5.1. Companies interested in taking part of NGV2014 South Africa must fill in the Application Form
supplying all the information requested therein. The 0.C. may reject those applications which in its view
do not agree with the spirit of the show, thus reserving the right of admission.
5.2. The prices of each square meter of stand are those which are shown in the price list established by
the show authorities. The price depends on the measures of each stand. These prices do not include
taxes.
5.3.
These fees include:
a) Use of rented space during the period of preparation, exhibition and disassembly of the exhibition.
b) Temporary supply of parting elements between stands, if the stand includes basic assembly.
c) Uniform color carpet, if the stand includes basic assembly.
d) Exhibitors sign, standardized both in size and in letter type, if the stand includes basic assembly.
e) Security in common areas.
f) General cleaning of common areas.
g) General lighting in common areas.
h) Counseling and general administration
i) Badges and invitations.
j) Entry in the official catalogue of the exhibition.
5.4.
The price of the stands will be fully paid before October 17, 2014.
5.5. Non compliance by the exhibitor of any of the obligations established in the current rules and
especially those concerning the above mentioned payment terms shall lead to the following actions by the
O.C.
5.5.1. It may request the compliance of the signed agreement.
5.5.2. It may rescind the agreement as a matter of law. In this last case, the consequences for the
exhibitor will be the following:
5.5.2.1.
Complete loss of the amounts paid up to that moment by the exhibitor.
5.5.2.2.
Exhibitor must pay within ten (10) days after communicating the rescission the
remaining amount to complete the total price as damages and as tabulated compensation. Default will
be automatic as a matter of law, by the mere passage of time, without the need of any communication
whatsoever.
5.6.
Exhibitor cannot resign compliance of the whole agreement. Without prejudice to what has been
established, should exhibitor inform he/she will not take part in the event for any given reason, 5.5 will
be enforced.
5.7. The O.C. is empowered to cancel and convey to third parties the stands of those exhibitors who,
having paid the full amounts have not occupied the rented areas within 16 hours before the term
determined for the completion of the building of the stand, prior to the exhibition opening. The O.C. may
make use of it and/or convey it to third parties; as a consequence the exhibitor loses all rights to the paid
amounts.
5.8. In order to preserve the global image of the show and the personal interests of every exhibitor,
NGV2014 South Africa establishes that those exhibitors who have not finished the construction of the
stands within the term above specified may be penalized with a fine, amount which shall be established
and informed by the NGV2014 South Africa authorities, regarded as damages (exhibitors are advised to
transfer this penalty to the agreement made with the corresponding stand constructors).
5.9. The stand must have assisting staff while the show is opened to the public; this schedule is
informed in these rules. The staff must be at the stand 15 minutes before the opening. The O.C.
will check the Exhibitor’s obligation, if it is not fulfilled the following penalty will be enforced: it
may be a fine for the amount of USD50 per m² of stand or even its definite cancellation.
5.10. If on the date scheduled for the opening of the Exhibition, amounts are owned on account of
additional services and/or any other reason, the authorities of NGV2014 South Africa may decide the
closure of the stand without any compensation nor reimbursement whatsoever, until those amounts have
been paid.
5.11.Every payment that is not paid on maturity will receive a punitive surcharge due to administrative
expenses established by the O.C.
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6 Conveyance of space
Exhibitor cannot convey, donate, sell, rent, transfer nor share the acquired stand or part of it without
previous authorization in writing by the O.C.
7 Counseling
Exhibitors may refer to NGV Communications Group for counseling on all matters regarding
participation, rules, etc.
All questions must be made at: O.C.’s Office: Uspallata 711, Zip Code 1268, Buenos Aires, Argentina.
Phone-Fax: (54-11) 4307-4559, 4307 5201 or 4300-6137. E-mail: [email protected]. All the
information about the event is available at the official web site: www.ngv2014southafrica.com
8 Modifications, postponement, termination
The O.C. has the right to modify, when necessary, the dates and schedule of the Exhibition, as well as the
original or intended plans for the distribution of the stands for a better development of the event without
implying any remuneration to the exhibitor. Furthermore, in case of fortuitous event or unforeseen
circumstance, which may cause the cancellation of the event all amounts paid by exhibitors shall be
returned, prior pro rata deduction of all the expenses incurred, without any compensation whatsoever. An
unforeseen event implies all events beyond any reasonable control from the O.C., thus it is unable to be
avoided although proceeding with reasonable diligence. Furthermore, an unforeseen event also implies
that despite having hired the area corresponding to the development of the event, the deforciant (Sandton
Convention Center) does not allow or postpones its use to a date that the O.C. does not consider
convenient.
9 Exceptions, modifications
The Fair authorities have the right to make, in exceptional cases, updates and changes to the present
rules, as well as authorizations not foreseen herein, which according to their judgment are considered
convenient for a greater success of the Exhibition.
10 Obligations
10.1 All stipulations established in the general rules, newsletters, technical communications, application
forms, schedules, plans, areas and prices are of a compulsory nature; if by any means the exhibitor
incurs in partial or total non compliance, NGV Communications Group will be empowered to terminate,
without the need of any special communication, the contractual relationship, NGV Communications
Group will have the right to keep the amounts received up to that moment and it may also demand
payment of the balance owed without prejudice to the lien over the materials and elements within the
occupied stand, until the claimed amounts have been fully paid. The competent court and place of
performance is in Johannesburg, South Africa.
10.2 Considering the Exhibition does not have special franchising, the trading of any products must be
subject to all regulations concerning public health, identification of good, trade, taxes, etc. that are
currently in force.
10.3 Exhibitors are required to hire services only from providers authorized by Sandton Convention
Center, which are detailed in the Exhibitor Manual.
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11 Publicity
11.1 Exhibitors may not carry out any publicity outside their stands, in the Exhibition. Advertising
material may only be distributed at your own stand.
11.2 Products and/or services from third parties not taking part in the exhibition may not be promoted
in the exhibitor's stands, nor from suppliers of components of the exhibitor's products. (Manufacturers
will be able to announce their exclusive and/or official distributors, according to the O.C.’s instructions).
11.3 Sound equipment (radios, television sets, audiovisual equipment, etc.) to be installed for permanent
operation or used for demonstrations shall operate with acoustic insulation, and shall not exceed 20 dB
(A) decibels, the sound pressure level, measured from 1 meter from the stand perimeter. Exhibitors may
not broadcast music by any means without accomplishing the local regulations. Exhibitors assume total
liability on payments due to those institutions for broadcasting music at their respective stands. Voice
amplifiers or speakers may not be used in a way that disturbs visitors or exhibitors. Speakers must be
directed inwards to the stand.
11.4 Publicity of any kind inside the stand is free, as long as the content does not infringe the regulations
currently in force and it is in accordance with what is established in the General Rules of the Exhibition.
11.5 Wireless microphones may not be used without permission. Contact the Technical Coordinator for
permission.
12.A Insurance – General Terms
12.A.1 Exhibitors are the only ones responsible in case of damage caused to their staff, visitors of the
exhibition who happen to be in their stand and or their belongings or goods, in case of theft, robbery, fire,
lightening, storm, explosion, hail, water entrance, dampness, floods and leaks, accidents, civil
disturbance, sabotage and other causes whatever their origin and source. They will also be liable for
damages and/or personal damage caused inside and outside their stands, by their staff and/or property
which they use or have under care. Consequently, exhibitors are strongly urged to hire insurance
against all the above mentioned risks.
12.A.2 The authorities of NGV2014 South Africa will charge exhibitors the amount due to damages
caused by their stand constructors, trucks and/or freight units firms, whether hired by them or by the
stand constructors to the facilities, whether permanent or temporary, belonging to Sandton Convention
Center or provided by the Exhibition.
12.A.3 NGV2014 South Africa will not be responsible for the damages that deficiencies in light and
power installation, drainage, etc. may cause the Exhibitor. The Exhibitor is obliged to install protection
and security devices to the equipment on exhibition. NGV2014 South Africa will not be responsible if for
any reason and/or event, out of the authorities’ reach, these services are interrupted.
12.A.4 NGV2014 South Africa will provide general security staff, responsible for the order and dealing
with unexpected events, not responsible for theft that may take place in the stands. Only the
aforementioned security staff may remain in the exhibition area during hours when it is closed to the
public and the exhibitor's staff with written authorization from the O.C.
12.A.5 The Exhibition will not be responsible for the interruptions and or deficiencies in the supplies
provided by third parties through Sandton Convention Center.
12.A.6 The Exhibitor shall take out such supplementary cover as he deems appropriate. In any case, the
Exhibitor undertakes to include in the supplementary insurance cover a clause in which the Insurance
Company waives all recourse to action against the Exhibition Center and the Organizer, and in default he
shall indemnify them from any action that may be brought against them. Having taken note of the above,
the Exhibitor (on his own account and that of his agents, employees or assistants) in any case expressly
relieves the Organizer from any liability for loss or damage which for any reason should occur in the
exhibition area assigned to him, and during the installation or dismantling of the area assigned to him,
and in respect of anything located therein, and accepts liability for any damage caused to third parties by
the management of the exhibition space or by anything introduced therein. The Organizer will accept no
liability for consequential damages, damage to image, loss of revenues, etc.
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12.B Exhibitor Compulsory Insurance Policy
12.B.1 The exhibitor shall have a Civil Liability policy to cover any damages that may arise from their
activities and omissions (including activities and omissions of the staff depending on them and the staff
who don’t, consultants, managers, guests, etc.) throughout the duration of the event including the period
of build up and disassembly, and any other period when they remain on the Fairgrounds.
12.B.2 Exhibitors, their staff and suppliers must all also have Mandatory Accident Insurance (for
foreign exhibitors) or Workers Compensation Insurance (for local ones) as a condition to enter the fair
site. For this purpose, 96 hours before entering the fairgrounds all employees should have certificates of
Workers Compensation Insurance coverage or Mandatory Accident Insurance coverage together with the
list of staff, from which the non-recovery clause arises in favor of the organizing committee.
12.B.3 This insurance policy is obligatory for everyone who exhibits at Sandton Convention
Center. The exhibitor will be responsible for verifying the effective hiring and validity of the above
mentioned insurances.
12.B.4 For the fulfillment of the provisions and requirement of Sandton Convention Center to enter the
premises, please contact the event official Insurance Company Supplier:
Sharon Deetlefs
Aon South Africa (Pty) Ltd | Financial Institutions & Professional Risks
The Place | 1 Sandton Drive | Sandhurst, Sandton | 2196 P O Box 1874 | Parklands | 2121
t +27 11 944 7000 | f +27 11 944 8000
[email protected] | www.aon.co.za
DESHAN MUNIAPPEN
Sandton Convention Center - Accounts Assistant
Tel: 011 779 0032 | Fax: 011 779 0043
Maude Street | Sandton | 2196 | PO Box 782553 | Sandton | 2146
[email protected]
13 Cleaning
13.1.
NGV2014 South Africa will have cleaning staff at its disposal in the general area of the
exhibition. The exhibitors will be in charge of cleaning of their stand, and they must also:
a) Keep stands in perfect conditions during visiting hours.
b) Have stands cleaned every day an hour before opening the exhibition to the public.
c) Dispose of garbage in the general warehouses and under no circumstances in the halls. The
authorities of NGV2014 South Africa withhold the right to shut down the stand which in their view
does not comply with these conditions.
d) Place the trash bag on the hall´s corridor at the end of each exhibition's day and it will be picked by
the team of general cleaning.
13.2.The schedule for cleaning and replacing products meant for the exhibition and those necessary for
the maintenance or operation of the stand to arrive at the exhibition will be only provided in due time by
the O.C. For any exception, the authorities of NGV2014 South Africa must give written authorization.
13.3. The Exhibition will be in charge of cleaning and removing the trash from all the perimeter of the
event (lobbies, reception areas, committee offices, etc.) and each unit of bathrooms.
13.4. The general cleaning services for the event (hallways and common areas inside the event) are
included.
13.5. The exhibitor is responsible for and has to take the necessary actions to have packages, boxes,
tools, etc. removed from inside the exhibition hall 1 of Sandton Convention Center at least 3 hours before
the start of the event to allow the personnel to clean the area.
13.6. In case you consider hiring Stand Cleaning Service please contact the official services supplier:
ZF CLEANING SERVICES
Corner Nasrec and exhibition road gate 2 Aeroton, Johannesburg
P O Box 1138 Kiasha Park, Lenasia South 1829
Office: +2711-494 -2834 /Fax: +2711-494-2833 /Cell: +2782-494-8587
Email: [email protected] / Att. Mr. Ziad
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13.7. Once the event is finished, it is the exhibitor’s responsibility to remove trash and any waste material
and deposit it in the area designated for him. If this is not done, the personnel from Sandton Convention
Center will carry out this service and the exhibitor will be charged for its cost.
13.8. Sandton Convention Center applies the principles of sorting waste at source. Exhibitors, stand
builders and interior decorators are responsible for sorting their waste and delivering it to the collection
points located in the hall.
13.9. A waste depositing station for sorted waste is located in the loading yard behind the Sandton
Convention Center Hall 1 during exhibitions. Exhibitors will be charged a fee for environmentally
hazardous waste, such as fitted carpets, oils, etc. When the exhibition is over, the stand area must be left
as clean and tidy as it was when made available to the exhibitor.
13.10. No waste must be left in the aisles. The exhibitor can, however, order waste removal (for more
information, see notice on location). If cleaning has not been carried out, the exhibitor will be liable to pay
an additional clean-up charge in accordance with our current price list.
14 Schedule
On Tuesday November 18th and Wednesday November 19th the exhibition will be opened to the public at
13:00 and it will close at 18:00.
15 Badges
15.1. The O.C. will give the exhibitors one “Exhibitor” badge. Each badge will only be valid per person,
without entering restrictions. The “Exhibitor” badges per stand are unlimited under the exhibitor
company´s consideration. Exhibitors and visitors can pre-register online on the official web site of the
event (www.ngv2014southafrica.com) to speed up the entry or also on site in the registration area.
The Exhibitor Badges will be at your disposal at the Registration Area of the event located at the Main
Entrance of the Hall 1. Address: Maude Street Sandown 2196, Johannesburg, South Africa.
15.2. The Exhibition will give the exhibitors “Assembly and Disassembly” badges. Each badge will only
be valid for one person without entering restrictions during the days and time for assembly and
disassembly of the stand.
The exhibitor will receive the pass by email, this has to be printed and employees must have it at
sight during all the period of build up, exhibition hours and disassembly. The stand builder will have
to present this badge at the venue´s entrance, they have to show an id and inform which stand they will
build.
15.3. The aforementioned badges will be delivered to the exhibitor once all conditions established in the
present rules have been complied with, and all amounts have been paid.
15.4. Exhibitors and their staff must allow inspection of parcels and/or vehicles.
15.5. During assembly and disassembly periods, vehicles may remain inside the Exhibition area, for the
time needed to load and unload, and where the authorities of NGV2014 South Africa determine for that
purpose.
15.6. Badges are personal, their improper use empowers NGV2014 South Africa to remove them and
forbid the entrance to the show to the people who do not comply with it.
16 Car Parking
16.1 There are nearly 11000 parking bays available in the adjacent Sandton City and Nelson Mandela
Square malls ensuring that parking your car is never a problem. Three hundred parking bays are
available directly under the centre. A unique logistics management system for on- and off-loading further
limits traffic congestion. The road capacity of the façade street of the building has been increased by
introducing right-turning lanes. Entrance into Sandton Convention Centre parking is from Alice Lane
between West and 5th Streets.
Parking is available in the grounds of Gallagher Convention Centre, as well as across the road in the
secured ground.
16.2 The areas specified for parking are limited only to vehicles and are not permitted to be used as living
space, for exhibition or sale of products. Sandton Convention Center nor NGV Communications Group
will not be responsible for the loss of objects left inside the vehicles, for mechanical failure or partial theft.
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If exhibitors invade areas that are not authorized in the distribution plans or have not been established in
written agreements, Sandton Convention Center is entitled to clear out or have the space cleared out
without taking any responsibility for this.
17 Internet Service
Wireless Internet access is available at Sandton Convention Center. You can buy it at the Management
Office Level 1: ½ day = R60 / 1 day = R90 /2 days = R175 /3 days = R260
18 General Security & Surveillance
18.1 During the hall opening times the Exhibitor shall watch over his own stand either directly or by
means of his personnel. The exhibitor is required to supervise its stand and exhibition space with its own
personnel during the entire exhibition period. The exhibitor is the only custodian of all of the materials,
goods, and furniture at the stand and exhibition space during the entire exhibition period (including setup and knock-down). As custodian of its stand and exhibition space, the exhibitor is required to
indemnify NGV Communications Group and Sandton Convention Center - substantively and legally against all losses, damage, liability, cost or expense, including legal fees, deriving from the exhibitor’s use
of its stand and assigned exhibition space.
Although the Exhibition provides a general day and night surveillance service inside the Exhibition Centre
for the entire duration of the Exhibition, the said NGV Communications Group and Sandton Convention
Center are released from any and all responsibility for theft and/or damage that may be sustained by the
Exhibitor. The Exhibitor shall also be responsible to Sandton Convention Center and NGV
Communications Group for all damage, be it direct or indirect, which for any reason is attributable to him
or to the staff working for him (including damage caused by furnishings or by the systems set up either
by the Exhibitor or by third parties hired to do so, even if they have been inspected by Sandton
Convention Center).
18.2 Sandton Convention Center has fire equipment which consists of fire extinguishers, water hydrants
and sprinklers in all the areas. Access to this equipment as well as emergency exists cannot in any way
be obstructed by material or equipment.
18.3 It is strictly forbidden to introduce and carry any kind of firearms, electrical weapons, aerosols or
sharp cutting instruments except those worn by the security guards who are authorized to do so, having
previously informed Sandton Convention Center and having the corresponding authorization.
18.4 Publicity which is spoken has music or loudspeakers will be supervised by the personnel of Sandton
Convention Center to avoid bothering the Exhibitors or Visitors. In the case where an event requires the
use of a sound system, the Operations Management will verify that the sound does not exceed 50
decibels.
18.5 Games of chance are not permitted in the rooms. Any type of game to be held inside the premises of
Sandton Convention Center has to be approved of previously, if not, Sandton Convention Center has the
right to cancel the games (and even the event) for trying to carry out activities which are not authorized by
Sandton Convention Center.
18.6 It is strictly forbidden to use or exhibit machinery, equipment or dangerous substances that can be:
corrosive, reactive, explosive, toxic, and bad for your health or flammable. This includes balloons or
similar objects which have to be filled with gas unless they are filled with non-flammable, non-toxic gas
which is the only way they will be pefrmitted access inside Sandton Convention Center. Balloons or
similar objects must be inflated outside the rooms.
18.7 It is strictly forbidden to use stoves, grills, etc. as well as to generate smoke, steam or others, unless
the type of event requires it. In this case, the Integral Security personnel will have to supervise the activity
and the necessary authorization must be obtained in writing from the Operation Services Management.
18.8 Live animals or pets will not be permitted access at any moment (mounting, exhibition or
dismounting).
18.9 The exhibitor agrees that all the activities carried on in Sandton Convention Center will be subject to
the norms and corporate policies of Sandton Convention Center.
Note: When the authorities of Sandton Convention Center determine that there is risk of danger inside the
premises or event, the organizer will be informed of this so that the risk can be avoided, eliminated or
mitigated. The exhibition cannot be inaugurated or allowed to continue if the risk persists.
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18.10 In case you consider hiring Additional Security Surveillance service please contact:
19 Invitations
19.1 The Organization will provide electronic invitations to the exhibitor. So exhibitors can forward them
to whom they wish. This is a banner containing your booth number and name of the company that with a
simple click, you may forward it to clients and friends. It is a promotional tool and is not needed to be
printed or presented to enter to the event. The entrance of the exhibition is free for all public and with no
charge. You may invite all your customers and friends to visit your both.
20 Access to Sandton Convention Center
Address: SANDTON CONVENTION CENTER
Maude Street Sandton 2196 / PO Box 782553 Sandton 2146
Entrance into Sandton Convention Centre parking is from Alice Lane between West and 5th Streets.
EXHIBITORS AND ASSEMBLY STAFF ACCESS: Loading bay via Maude street
Exhibitors have access to the exhibition hall via the glass doors entrance in Maude Street
EXHIBITORS AND VISITORS DURING THE FAIR - Gates Adresses: The glass doors entrance in Maude
Street – There is the designated parking area underground in the convention centre
21 Control
21.1. The regulations of the present rules are compulsory. The authorities of NGV2014 South Africa may
observe, correct on behalf of exhibitor, forbid and close down the stands that do not adjust to these
regulations.
21.2. The term “stand” refers to the area indicated in the plans with its corresponding number.
21.3 The exhibitor shall be given for all identification purposes (signs, exhibitors catalogues, etc) the
number of the rented stand. NGV2014 South Africa will issue Technical Communications supplementary
to these regulations, which will be duly published in the Information Bulletins. Exhibitors are therefore
advised to communicate such information to their respective stand designers and constructors. Those
communications are to be compulsory complied with, in the same way as the present stand rules.
22 Submission of plans / Info for stand design
22.1 All layouts must be approved by the Technical Coordinator. Deadline: October 17
Exhibitors must submit two copies of plans in 1:20 or 1:50 scale, each copy with an elevation and a floor
plan for stands (not in perspective), with the exhibitor’s name, stand number and the constructor’s name,
address and telephone number.
All custom built stands exceeding the height of 2.5m and/or with high fire loads must be
presented to the Johannesburg Emergency Management Services (JHB EMS) individually and must
be approved. This must be presented and approved before build up can commence. All custom
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built stands are responsible for their own structural engineers’ certificate and Electrical
Compliance certificate.
The cost for EMS approvals is R450. Exhibitor must submit their billing details along with their
plans to FireFox Risk Management Gavin Veldman / Shannon Harrison to be inserted into the JOC
(Joint Operations Committee) file presented to the Johannesburg City Council.
FireFox Risk Management
Gavin Veldman – Director - [email protected] - [email protected]
+27 11 508 1243 / +27 11 865 5617 / +27 83 941 6779
Shannon Harrison - [email protected]
22.2 Limits: No element may exceed the limits of the stand at any height.
22.3 Placing of machinery: Standing machinery of any type must be placed at least 1 meter from the
other without exceptions. Machinery in operation, or large ones, must be separated proportionally to their
sizes in order to allow free action of mobile parts, operators’ and the public’s safety, and the better
observation of its parts. This separation is subject to O.C. approval. Machinery in operation shall be
placed at least 0.80 meters away from the front side of the stand.
22.4 Counters: The front side of reception counters must be placed at a minimum distance of 0.80 meters
with regard to the front side of the stand.
22.5 No electrical installation and/or fitting may be suspended from the ceiling of nay venue, exhibition
hall or fixed to any part of the building structure without the prior approval of the organizers and the
SCC.
22.6 Compressed air: not available
22.7 Water: not available. No plumbing is available in the exhibition area. In addition the venue does not
allow large quantities of water to be used in exhibit displays, such as in fountains and fish tanks etc.
22.8 Tall structures: The standard permitted maximum height of stands at the Sandton Convention
Center is 3 meters. The same applies to signs and decorations. An exhibitor may be exempted from this
standard but only if contact the Technical Coordinator for further information. No construction work
should be started until written authorization has been received. The Sandton Convention Center has the
right to demand the dismantling of the structure if permission has not been granted.
22.9 The following certificates are required:
• An Electrical Certificate of Compliance (C.O.C), for all temporary electrical installations, issued by a
suitable qualified electrician registered and a member of the Electrical Control Board (ECB), with said
valid certificate issued by the ECB. Individual stand C.O.C.’s are required where reticulation has been
added in addition to the original installation.
• A Structural Certificate and a Rigging Certificate issued by a suitably qualified and competent person,
after inspection of same confirming the structure / rigging is safe for the intended use.
• A Certificate issued by a recognized service provider, confirming the flammable material is of a fire
retardant material or has been treated with a recognized fire retardant substance and indicates the heat
specification.
• A Certificate of fitness issued by the Johannesburg Emergency Management Services (JHB EMS) before
the commencement of any event.
Technical Coordinators:
3D Design
Tel +27 11 608 1588, Fax +27 11 608 0591 www.3ddesign.co.za
JOHANNESBURG - 4 Neutron Str, Linbro Business Park, Linbro Park, JHB
PO Box 1795, Marlboro, 2063, JHB, South Africa
Mrs. Yolisa Zilwa - [email protected]
Office: +27 (0)11 608 1588 - Mobile: +27 (0)83 950 1892
Fax: 086 577 3658 - Fax: +27 (0)86 011 0817
Mr. Ziggy Carr - Operations Manager - [email protected]
Tel: +27 (0) 11 608 1588 - Fax: +27 (0) 860 110817 Cell: +27 (0) 82 579 0447
23 Assembly and Disassembly
23.1. During the moving-in and moving-out periods, the exhibition halls are to be considered a building
site. You (the stand builder/exhibitor) are responsible for the work environment and fire protection within
your stand area. This means that you must take the necessary steps to protect yourself and other stand
builders/exhibitors from the risk of accidents.
10
23.2.The use of a longer period of time for moving in or out requires the approval of the venue and will be
charged at a fixed hourly rate. If you wish to move in earlier than the official time, please apply to our
Technical Coordinator.
23.3.Access will be permitted only on the dates and schedules indicated in the contract. Before the start
of the event, the Technical Coordinator will assign a specific time to each of the vehicles belonging to the
exhibitors participating in the event for loading and unloading maneuvers.
23.4. Please use the Loading Bay entrance. During the moving-in period, exhibitors should use
exhibitors’ entrance on the back of hall 1.
23.5.No one under the age of eighteen is permitted in the halls during the moving-in period. No smoking
is permitted in any of the venue´s halls.
23.6.Access will not be permitted to any type of load (boxes, packages, furniture, equipment, etc.)
through any other door which is not the one assigned for this purpose nor during the schedule for the
exhibition.
23.7.During mounting and dismounting, all personnel should have their assembly ID, the badge in a
visible place plus the necessary safety equipment and also their insurance cover certificate.
23.8.Unloading procedures: Immediately after placing the vehicle in the maneuvering zone, the personnel
in charge of mounting will proceed with the unloading, placing the material on the indicated place so that
after the vehicle leaves, they can transport the material inside Sandton Convention Center. Under no
circumstances will the vehicles be permitted to stay in the maneuvering zone if there are no personnel
unloading or the security personnel assigned to the event. If this happens, a customary fine will be
applied according to the time the vehicles remain parked in the zone.
23.9. Sandton Convention Center nor C.O. will not be responsible for loss of objects left inside or outside
the vehicles parked in the maneuvering zone, nor for damages to the vehicles caused by collisions, fire,
natural phenomenon, earthquakes, hurricanes or any other kind of cause, natural disaster or similar
events.
23.10.Vehicles will not be permitted access to the exhibition areas for loading and unloading unless
previously authorized by Sandton Convention Center. Vehicles will not be permitted to remain parked in
the exhibition areas under any circumstance. The only vehicles which are permitted to remain are those
which form an integral part of the exhibition and in this case the tanks must be empty except for the
reserve fuel and the engine cannot be turned on inside the premises. Internal combustion systems which
form a part of the exhibition cannot be turned on.
23.11.Vehicles for hoisting cargos or power plants destined to be used in maneuvers or operations inside
the premises must be authorized by Sandton Convention Center and must observe the following: that
they use pneumatic tires, that their engines are in good working order and that they do not have oil leaks
or of any other type of liquid. In case they need to be filled up with fuel, this must be done in the
maneuvering zone.
23.12.During mounting and dismounting maneuvers, smoking is forbidden inside the premises,
consumption of alcoholic beverages of any kind and access to minors in the maneuvering areas, except in
the rest areas designated by the organizer inside the allotted space.
23.13.When materials, merchandise and any other product or equipment is moved, maximum care must
be taken to protect the flooring of Sandton Convention Center and avoid dragging or pulling articles that
might affect or cause damage to the floor.
23.14.During loading and unloading maneuvers, it is forbidden to block in any way the loading gates, as
well as all the emergency exits, this includes boxes, merchandise, material or any other product or
equipment.
23.15.IMPORTANT: Exhibitors must get in touch with the Technical Coordinator to be assigned with an
specific mounting hour.
23.16.Disassembly: Exhibitors are obliged to take away their products, to disassemble and remove their
stands and to return the place, in the same conditions it was received, established between Wednesday
November 19 at 18 hs and Thursday November 20 at 18 hs. The stands cannot be disassembled before
the end of the time stetted for the exhibition, otherwise penalties will be enforced by the O.C. Exhibitors
are not allowed to make any type of repair.
24 Stands Construction
24.1. Deliveries: Neither the Organisers nor the venue will accept deliveries on behalf of exhibitors. They
cannot be held responsible for goods that arrive early or which are left after the official breakdown period
of the exhibition. The costs of disposing of any such items will be done at the expense of the exhibitor
concerned.
24.2. Exhibitors are responsible for all rented equipment during the exhibition period.
11
24.3. Exhibitors/stand builders must have valid liability insurance.
24.4. Children under 18 years are not allowed on the exhibition premises during the moving-in and
moving-out periods, even when accompanied by an adult.
24.5. The law states that smoking is not allowed on the premises.
24.6. The floor resistance in the exhibition area is 1.5 tn per sqm. This floor loading cannot be
exceeded under any circumstances. Heavy machinery must be approved by Sandton Convention Center,
in writing, prior to the loading of such machinery. Heavy machinery or equipment must be supported by
rubber cushions or any other similar material that can absorb the weight and protect the floors. This
must be authorized by the SCC by sending the information regarding weight, dimensions, center of
support, etc.
24.7. It is strictly forbidden to place cables, electrical wiring or others which can be considered a source
of danger in hallways and common areas, both on the floor and above.
24.8. Inside the premises of Sandton Convention Center, it is not permitted to do blacksmith jobs, use
saws, air guns, sprays, etc. as well as any other products than can damage the environment. The time
designated for mounting and dismounting is not to be used to construct stands or decorations completely
inside the premises. Therefore, this time must be used and limited to making the appropriate
adjustments to the parts that have already been constructed and assembled.
24.9. The exhibitor and his/her supplier are responsible for removing any marks or residue left on the
floor because of the materials used for mounting the exhibition or for any other reason. If the use of
special liquids is required, these must not leave traces.
24.10. Rugs and carpeting can only be fixed to the floor by using tape that is self-adhesive on both sides.
It is forbidden to use glue or any other material directly on the floors, painted surfaces, signs or glass
forming part of the buildings. Any material placed and not removed by the exhibitor or supplier will be
charged to the exhibitor to cover the cost of manual labor and any material required to remove it. The
amount will be calculated depending on each particular case.
24.11. It is not permitted for exhibitors to attach or hang objects from the structure of the ceiling or
columns. It is forbidden to use nails, screws, glue or perforate floors, walls, columns or any other
structures that form part of Sandton Convention Center. In order to comply with evacuation
requirements, the carpet in the aisle must be marked with a different colour along the side/s next to the
edge of the stand.
24.12. The floor material in our exhibition halls is mostly epoxy treated concrete.The floors must not be
painted or otherwise subjected to damage.
24.13. It is the exhibitor’s responsibility to clear out the area completely. Any material, equipment or
object left behind, forgotten or abandoned inside Sandton Convention Center during the time periods
used for mounting, event and dismounting will be retrieved from the premises. The exhibitor will have to
pay for the cost of transportation and storage.
24.14. Any damages caused to the premises, as well as theft or damages to any equipment inside the
exhibitor’s designated area, will be the responsibility of the exhibitor who will have to cover the cost or
comply with any measures that might be taken as a result of these actions.
24.15. It is solely the exhibitor’s responsibility to comply strictly with these regulations. The nonfulfillment of these obligations will cause all the loading and unloading maneuvers for the event to be
forbidden.
24.16. It is forbidden to use the back of the stands to store boxes, solvents, electrical material,
machinery, packing materials or any other kind of flammable materials or fuel.
24.17. The stands must be placed in such a way as not to obstruct emergency exits, loading gates and
fire hydrants.
24.18. If bleachers, templates or temporary structures are used, there must be a signed document issued
by the director in charge of the construction taking full responsibility for the structure.
25 Fire Protection
25.1 Naked flame: Naked flame, such as with lighted candles or similar, is not allowed on Sandton
Convention Center ’s premises.
25.2 Hot work: Hot work means any procedure that involves the use of naked flame, or gives rise to
sparks, or involves soldering, welding, cutting, grinding or any other work with tools that causes heating.
Hot work is not permitted at Sandton Convention Center even during the stand construction period
without the properly completed authorization from the person in charge of permits, who determines
whether hot work is feasible.
12
25.3 Pyrotechnics and smoke: All use of fireworks or smoke-generating machines/objects is strictly
regulated at Sandton Convention Center and is not allowed under any circumstances without the written
permission of the Safety Manager.
Pyrotechnic goods must not be used at a public meeting or public event held indoors, without Police
permission.
26 Electrical regulations and electrical connections
26.1 The electrical consumption is included. Additional installations of energy have an extra cost,
calculated on installed capacity. This has to be requested and paid to Sandton Convention Center.
Connection to the main supply system in the exhibition halls must be carried out by Sandton Convention
Center’s authorized electrical contractors.
The electrical installations required during the event will be carried out by Sandton Convention Center
exclusively. The installations will be from the panels in the room up to the stands or booths including
electricity, manual labor and material.
IT MUST BE REQUESTED TO THE TECHNICAL COORDINATOR IN ADVANCE. Any additional or
special request for power or lighting has to be authorized by Sandton Convention Center.
Please supply a drawing indicating where in the stand you wish the item to be placed. Don't forget to note
down the number of your stand.
The exhibitor will be responsible for informing technical coordinator of their electrical
requirements. The appropriate form must be filled out correctly for this purpose. Find it at the end
of this document.
26.2 Sandton Convention Center ’s mains electricity supply is the standard SA power supply of
220/230volts AC 50 Hz. US made appliances of lesser voltage will need their own power supply units /
transformers. Plug points take two- or three- pronged round pinned plugs. 3-phase power is only
available with prior arrangements, and the payment of an additional fee. The mains electricity supply will
be turned on no later than the day before an exhibition opens until one hour after closing time on the last
day. If you require a supply of electricity at other times, please submit an order. Any exhibitor making
their own electrical installation (such as on a custom stand), must hand an Electrical Certificate of
Compliance (COC) to the On-Site Exhibition Coordinator at the conclusion of Build Up. We can only
accept this certificate if it was obtained in a valid manner, i.e. a certified electrician inspected the
installation on site. Failure to provide a valid certificate will result in supply of power to the stand being
terminated without further notice.
26.3 Leave a clear space of at least 1 metre in front of each junction box/distribution cabinet.
26.4 No installation work may be carried out on live equipment. In the event of damage to the electricity
distribution system or any connected appliances through unauthorized connection, a claim for damages
will be made against the exhibitor in question.
26.5 Lighting rails must be firmly fixed no lower than 2.2 metres above the floor and must be fitted with
end covers.
26.6 Fittings and other appliances/equipment made of conductive material must always be earthed or
marked. All electrical installation work in stands must be carried out by authorized contractors.
26.7 In order to prevent excessive noise levels when installing lighting girders, rubber mallets or similar
tools must be used.
26.8 In the event of a damaged or faulty electrical installation, immediately inform our Hall Stage
Manager.
26.9 Please switch off all stand lights at the end of the day.
26.10 Appliances should be installed taking great care not to disturb the public or stands nearby.
26.11 Lighting devices should not be installed on floors, or at the public’s reach without protection to
avoid contact with them.
26.12 Neon signs or decorations located at the public’s reach should be placed behind glass or acrylic
panels or any other element in order to avoid contact with the public.
26.13 Cables or wires from the stands cannot hang from the structure or columns under any
circumstance. The cables must be hidden and channeled through the appropriate ductwork or adequately
marked and protected under the carpeting. The wiring must be in one piece without being joined together
and distribution boxes must be used. It is strictly forbidden for unauthorized personnel to climb or move
about the structure. Anyone caught doing this will be sanctioned by closing down the stand.
The exhibitor should be aware that the electrical, sanitary, voice and data supplies are delivered to
the stand from the closest available registry, with the possibility of invading aisles or other stands.
13
26.14 Due to the strict safety regulation governing Convention Centre please note the following:
•
No twin flex is allowed under any circumstances whatsoever
•
All plugs, cable ties, transformers, distribution boards and other fittings must be SABS approved
•
No joints or trailing cable is acceptable
•
All wiring systems must be insulated flexible cables with copper conductors that have a minimum
cross section area of 1.5mm² (3 core cab tie)
•
All fluorescent lights must be earthed. Transformers must be mounted on the exhibition structure
and may not be placed on the floor
•
Lighting must be looped from fitting to fitting with all terminals being secured and sealed
26.15 Electrical Procedures: Electrical installations must be of a nature that will ensure the safety in
the use of electricity and must be carried out in a competent manner. Where a fault becomes apparent,
the equipment must not be used until the fault has been rectified. All electrical equipment brought into
the SCC must comply with the South African Electrical Regulations and the Occupational Health and
Safety Act (85 of 1983) as amended by the Occupational Health and Safety Act (181 of 1983) and the
Labour Relations Act (66 of 1985). Should this not be the case, equipment will be immediately removed
from the premises at the organizers, contractors or exhibitors expense and charges for any damage
caused by the faulty equipment will apply.
Due to the strict regulations governing Electrical Standards, the following regulations have been
introduced:
1. No Twinflex is permitted.
2. No 15 amp double adapters are permitted. Rather use a SABS approves multi-socket outlet.
3. All purpose built stand shell scheme / equipment are to be undertaken by registered Wiremen only and
must comply with South African Bureau Standards and Occupational Health and Safety Acts i.e.
Certificate of Compliance to be furnished to the Exhibition Services Manager.
4. Only SABS approved multi-socket or multi-extender plugs or cable may be utilized.
5. All wiring systems must be insulated flexible cables with copper conductors that have a minimum
cross section area of 2,5mm (two point five millimeters) e.g. 3 core cable.
6. Open Wiring – Insulated single core cables (colour coded differentiating between Live/Neutral/ Earth),
will only be accepted at a minimum height of 2,4m (two point four meters) and not be subjected to
mechanical damage. Electrical wiring across walkways / passages using insulated flexible cables e.g. 3
core cable will only be accepted at a minimum height of 2,5m (two point five meters). Ant metallic
structure with electronics affixed thereto must be earthed to a distribution board.
7. No joints to trailing cable will be accepted.
8. Multiple wiring will not be permitted to terminate to a single plug top 15 amp (SA 3 pin round plug).
9. Lighting is to be looped from fitting to fitting with all terminations being secured and concealed.
10. Should any termination points be necessary on a wire-way, they need to be insulated and of a
mechanical nature i.e. strip connector (no twisting of wires).
11. Stands constructed of a conductive material will be required to be double earthed to the venue’s
earthing system.
12. 15 Amps should be allocated per exhibition stand to cater for most exhibition requirements. However,
should it be necessary to in laser printers, heating and refrigeration equipment, additional electricity
supply will be necessary. Overload usage may cause the incoming power supply to trip excessively. Severe
trips may take hours to rectify, thereby causing inconvenience to all exhibitors.
13. Transformers are to be mounted on the structure, walls and/or systems not placed directly onto the
carpeted floor.
14. Each electrical supply provided is intended for one item of equipment or machine on display. Multipoint socket outlets are not permitted as an overload may be caused, leading to a trip in the incoming
power supply.
15. No electrical installation and/or fitting may be suspended from the ceiling of nay venue, exhibition
hall or fixed to any part of the building structure without the prior approval of the organizers and the
SCC.
16. 16 Amp, 32 Am, 62 Amp and 125 Amp 3-phase power including earth and neutral is available on
request. Any power requirements in excess of 63 Amps need to be discussed with the Contract Services
Manager.
17. Neon Lighting – This lighting may not be installed without prior arrangements and written
authorization from the Contract Services Manager.
18. Fluorescent Fittings – must be earthed.
19. All electrical fittings and equipment must be SABS approved e.g. Transformers, distribution boards,
plugs etc.
14
20. All cables of any nature that run across doorways, fire exits, floors etc. must be suitably covered or
fitted into cable tracks so as not to pose any trip hazard. Should such situations exist then the SCC will
not permit the opening of doors until the situation is remedied.
26.16 Sandton Convention Center reserves the right to disconnect and remove those appliances, lights,
lamps, spots or other of any kind, of the stands that have not previously made its request to expand
capacity. That is, with no other object than to protect facilities against unnecessary heating event for
unanticipated charges and to ensure power supply to each exhibitor.
26.17 Failure to comply with the above, Sandton Convention Center reserves the right to power the stand.
27 Elements supplied for Basic Assembly Stands
27.1 Basic assembly stand consist on: Wall panels of 2.5m of height, Carpet Tiles, Fascia board with vinyl
lettering of exhibitors name on all open sides, 1 x Lockable Cupboard, 1 x Small Dustbin, 1 x Chrome &
Glass Discussion Table, 3 x Black Stacker Padded Chair, 3 x Black Spot light, 1 x Plug Point.
27.2 Drilling, screwing, nailing with elements of any size are forbidden. Damaged panels shall be charged
to the exhibitor
27.3 The measures of the stands are always taken from axis to axis of parting walls. Although the stands
are divided by panels with fixed measurements, exhibitors are advised to work in the design of the stands
with safe margins as to the size of the elements and verify at work site the exact measures of the stand
used.
27.4 Exhibitor's sign: uniform in size and letter type, with the exhibitor's name and the stand number.
Please fill Form 2 at the end of this document and send to technical coordinators.
27.5 There is a division in the aluminum panels. The Full panel size is: 980mmW x 2414mmH. But
to paste graphics in the panels the images should be on the measurements of: 960mmW x 2400mmH
(visible area). The exhibitor can send the artwork to the Technical Coordinator for printing, so then, it
should be used the “Full panel size”, the bleeds making the visible area will be sorted.
http://www.ngv2014southafrica.com/wp/exhibitor-services/
15
28 Time Schedule
Date
Time
Description
17th
of November
18th of November
from 00:00 hs to 24:00 hs
from 00:00 hs to 09:00 hs
18th of November
19th of November
from 13:00 hs to 18:00 hs
from 13:00 hs to 19:00 hs
19th of November
20th of November
from 19:00 hs to 24:00 hs
from 00:00 hs to 18:00 hs
Stand Assembly
Public Opening
Disassembly of Stand
The Organizing Committee of the NGV2014 South Africa
Uspallata 711 (1268) Ciudad Autónoma de Buenos Aires, Argentina
Tel/Fax (54-11) 4300-6137 - 4307-4559/5201
E-mail: [email protected] //Website: www.ngv2014southafrica.com
29 SANDTON CONVENTION CENTER - GENERAL PLAN
16
Map to Sandton Convention Center:
Map of Sandton Central Area
17
29 ADDITIONAL SERVICES – Official Services Suppliers
It´s important you get the best service when you take part at NGV2014 South Africa event. To ensure
the official supplier be able to provide the services requested we ask you to place your order well in
advance.
Please note that they cannot always guarantee that all products will be available if orders are placed late.
All offers are subject to availability.
During moving in and moving out times and on exhibition days, staff will be on duty for you to rent
services on site subject to availability.
Logistics Provider
TST On-Site Management & Logistics cc
Tel Office: +27 72 5765 932/+27 082 450 3480 / Fax: +27 866389057/+27 086 638 9057
Mr. Tyron Naidoo - Cell: 082 450 3480 - E-Mail: [email protected]
Audio Visual Equipment Provider
INHOUSE Venue Technical Management (Pty) Ltd
Graeme Marshall | INHOUSE VTM
Projects and Development Manager -Sandton Convention Centre
Office: +27115080472 / Direct: +27115080472 / Mobile: +27836073036 / Fax: +27115080476
Email: [email protected] /Website: www.inhousevtm.com
Catering Services
Main Event Catering
Lisa Hollingsworth - Main Event Catering
Office: +27 11 508 1622 – Mobile: +27076 794 2292
E-mail: [email protected] / Web site: www.maineventcatering.co.za
ZF CLEANING SERVICES
Corner Nasrec and exhibition road gate 2 Aeroton, Johannesburg
P O Box 1138 Kiasha Park, Lenasia South 1829
Office: +27 11-494 -2834 /Fax: +27 11-494-2833 /Cell: +27 82-494-8587
Contact: Mr. Ziad. Email: [email protected]
Security and Paramedic Services // Applications to City
Miktor Security Services
Dimpho Makhatsane - Accounts
Email: [email protected]
Gavin Veldman - Director
Tel: +27 83 941 6779 Tel: +27 11 508 0478 / Fax: +27 11 508 1280
Email: [email protected]
HOSTESS PROVIDER
Crew4Events Staffing Solutions
Mr Sidwell Tshingilane
2791 Goba Street Rockville Soweto Johannesburg
Contact numbers: +27 71 739 5886 /Fax number: +27 86 577 4523
Email: [email protected] /Twitter: crew4events_sa / Facebook: Crew4events
18
NGV2014 South Africa
Sandton Convention Center 17-20 November
Services Order Forms:
FORM 1
CHECKLIST & INVOICE DETAILS
IN ORDER TO ENSURE THAT FORMS FOR YOUR REQUIRED SERVICES ARE RECEIVED, KINDLY COMPLETE THE
CHECK LIST BELOW AND SEND BACK BEFORE THE DEADLINE DATE
FASCIA NAME (SHELL SCHEME STANDS ONLY)
COMPULSORY
FURNITURE ORDER
OPTIONAL
ELECTRICAL ORDER
OPTIONAL
If any Additional Services have been ordered, the following details are required for Invoice purposes.
Company Name:
__________________________________________________________________
Postal Address:
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
VAT . No.:
__________________________________________________________________
Contact Person:
__________________________________________________________________
Tel. No.:
__________________________________________________________________
Fax. No.
__________________________________________________________________
E-mail:
__________________________________________________________________
Signature:
__________________________________________________________________
*DEADLINE FOR SUBMISSION OF ORDERS: 07 November 2014
TERMS AND CONDITIONS
Orders received after the deadline indicated above will incur a 20% surcharge
Full payment is required to confirm your order. Nothing will be delivered or installed without payment.
Goods must be returned in good order and condition. Full payment is due on all orders placed and
delivered, whether utilized or not.
Complete and fax to: 086 577 3658
Helpline: 0(+27) 11 608 1588
Attention: Yolisa Zilwa
Email: [email protected]
NGV2014 South Africa
Sandton Convention Centre, Hall 1
17 – 20 November 2014
FORM 2
FASCIA NAME
Company Name___________________________________________________________________________________
Stand Number ____________________________________________________________________________________
Contact Person____________________________________________________________________________________
Tel_____________________________________________ Fax________________________________________________
Email _____________________________________________________________________________________________
Date___________________________________________ Signature _________________________________________
If shell scheme has been ordered, the name of the company will be displayed on the Fascia.
Please indicate below the name that you wish to appear on your fascia (s). Corner stands will have this
information displayed on both fascias.
1m Print & Mount Fascia @ R 350.00
2m Print & Mount Fascia @ R 700.00
3m Print & Mount Fascia @ R 1 050.00
4m Print & Mount Fascia @ R 1400.00
5m Print & Mount Fascia @ R 1 750.00
NAME TO APPEAR ON THE FASCIA BOARD – Please Print Legibly
*DEADLINE FOR SUBMISSION OF ORDERS: 07 November 2014
TERMS AND CONDITIONS
Orders received after the deadline indicated above will incur a 20% surcharge. Full payment is required
to confirm order. Nothing will be delivered or installed without payment. Goods must be returned in good
order and condition. Full payment is due on all orders placed and delivered, whether utilized or not.
Complete and fax to: 086 577 3658
Helpline: 0(+27) 11 608 1588
www.3ddesign.co.za
Tel.: 011 608 1588
Fax: 086 577 3658
Email: [email protected]
Attention: Yolisa Zilwa
Email: [email protected]
Page 2 of 12
NGV2014 South Africa
Sandton Convention Centre, Hall 1
17 – 20 November 2014
FORM 3
FURNITURE HIRE
Company Name_________________________________________________________________________________________________
Stand Number ___________________________________________________________________________________________________
Contact Person__________________________________________________________________________________________________
Tel_____________________________________________ Fax______________________________________________________________
Email ____________________________________________________________________________________________________________
Date___________________________________________ Signature ________________________________________________________
Code
Description
Unit Price
qty
Total
COUCHES
1019B
Two Seater Couch - Black
R 1 950.00
1019W
Two Seater Couch -White
R 1 950.00
1023B
Single Seater Couch - Black
R
890.00
1023W
Single Seater Couch - Black
R
890.00
1038B
Black Motion 3 - For hire in Gauteng Area
R 4 460.00
1038W
White Motion 3 - For hire in Gauteng Area
R 4,460.00
1038R
Red Motion 3 - For hire in Gauteng Area
R 4,460.00
1038L
Lime Motion 3 - For hire in Gauteng Area
R 4,460.00
1040
Divan Red 2 Seater - For hire in Gauteng
R 5,155.00
1042B
Two Seater Couch - Black
R 2,229.00
1042R
Two Seater Couch - Black with red seats
R 2,229.00
1042BL
Two Seater Couch - Black with blue seats
R 2,229.00
1043B
1043BO
Tub Chair - Black
Tub Chair - Burnt Orange
1043R
Tub Chair – Red
R
R
R
www.3ddesign.co.za
Tel.: 011 608 1588
Fax: 086 577 3658
Email: [email protected]
890.00
890.00
890.00
Page 3 of 12
NGV2014 South Africa
Sandton Convention Centre, Hall 1
17 – 20 November 2014
BAR STOOLS
1000W
Bar Stools - Chrome & White
R 375.00
1000
Bar Stools - Chrome & Black
R 375.00
1000OR
Bar Stools - Chrome & Orange
R 375.00
1001
Bar Stools - Chrome & Grey
R 291.00
1022
Bar stools - Black Gas Lift
R 543.00
1022W
Bar stools - White Gas Lift
R 543.00
1028W
Saddle Gas Lift Bar Stools - White
R 584.00
1028B
Saddle Gas Lift Bar Stools - Black
R 584.00
1028R
Saddle Gas Lift Bar Stools - Red
R 584.00
1029BR
Waterfall Gas Lift Bar Stools - Brown
R 627.00
1029W
Waterfall Gas Lift Bar Stools - White
R 627.00
1029B
Waterfall Gas Lift Bar Stools - Black
R 627.00
1029R
Waterfall Gas Lift Bar Stools - Red
R 627.00
BROCHURE STANDS
1014A
Brochure Stand - 5 x A4 Brochure Holders
R 810.00
1014B
Brochure Stand - 3 x A4 Brochure Holders
R 598.00
1014C
Brochure Stand - Zig-zag
R 766.00
COCKTAIL TABLES
1005A
Cocktail Table - Aluminium
R 863.00
1005B
Cocktail Table - Black Top
R 766.00
1005C
Cocktail Table - Glass & Chrome
R 1,002.00
1005D
Cocktail Table - Chrome & Black Gas Lift
R 1,002.00
1005E-W
Cocktail Table With - White Stretch Fabric
R 987.00
1005E-B
Cocktail Table With - Black Stretch Fabric
R 987.00
1005E-Y
Cocktail Table With -Yellow Stretch Fabric
R 987.00
1005E-BL
Cocktail Table With - Blue Stretch Fabric
R 987.00
1005E-R
Cocktail Table With - Red Stretch Fabric
R 987.00
1005E-G
Cocktail Table With - Green Stretch Fabric
R 987.00
COFFEE TABLES
1018A
Coffee Table - Black top
R 417.00
1018B
Coffee Table - Chrome & Glass
R 683.00
1018C
Coffee Table - Chrome & Glass
R 627.00
1018D
Coffee Table
1018E
Coffee Table
R 753.00
R 633.00
www.3ddesign.co.za
Tel.: 011 608 1588
Fax: 086 577 3658
Email: [email protected]
Page 4 of 12
NGV2014 South Africa
Sandton Convention Centre, Hall 1
17 – 20 November 2014
DISCUSSION TABLES
1006
Discussion Table - Beechwood Round
R 766.00
1006A
Discussion Table - Aluminium
R 759.00
1007
Discussion Table - Chrome & Glass
R 543.00
1007A
Chrome & Cherrywood Table
R 584.00
1007B
Chrome & White Table
R 584.00
1007C
Chrome & Beechwood Table
R 584.00
1041
Square Cherrywood Table
R 766.00
1041A
Granite Table
R 766.00
OTTOMANS
Ottoman - Black
R 348.00
1035BE
Ottoman – Beige
R 348.00
1035BR
Ottoman - Brown
R 348.00
1035BO
Ottoman - Burnt Orange
R 348.00
1035BL
Ottoman – Blue
R 348.00
1035W
Ottoman – White
R 348.00
1035Y
Ottoman – Yellow
R 348.00
1035R
Ottoman – Red
R 348.00
1035G
Ottoman - Grey
R 348.00
1035A-B
Ottoman - Black
R 584.00
1035A-BE
Ottoman - Beige
R 584.00
1035A-BR
Ottoman - Brown
R 584.00
1035A-BO
Ottoman - Burnt Orange
R 584.00
1035A-BL
Ottoman – Blue
R 584.00
1035A-W
Ottoman - White
R 584.00
1035A-Y
Ottoman - Yellow
R 584.00
1035A-R
Ottoman – Red
R 584.00
1035A-G
Ottoman - Grey
R 584.00
1035B
1039
Black & White Ottoman set of 4
R 5,574.00
1039B
Black Ottoman set of 4 - For hire in Gauteng
R 5,574.00
1039W
White Ottoman set of 4 - For hire in
Gauteng Area Only
R 5,574.00
1039L
Lime Ottoman set of 4 - For hire in Gauteng
R 5,574.00
1039R
Red Ottoman set of 4 - For hire in Gauteng
R 5,574.00
1036W
Tam Tam Stools - White
www.3ddesign.co.za
Tel.: 011 608 1588
Fax: 086 577 3658
Email: [email protected]
R 348.00
Page 5 of 12
NGV2014 South Africa
Sandton Convention Centre, Hall 1
17 – 20 November 2014
1036B
Tam Tam Stools - Black
R 348.00
1036R
Tam Tam Stools - Red
R 348.00
CHAIRS
1002
Chairs - Aluminium
R 444.00
1003
Chairs - Go-go Chrome & Black
R 444.00
1004
Chairs - Chrome & Black
R 444.00
1030
Wire Chair - Chrome
R 810.00
1031
Chrome & Orange Transparent Chair
R 627.00
1032
Chrome Red & Chair
R 480.00
1033
Chrome & White Chair
R 627.00
1033A
Chrome & White Chair
R 627.00
1037R
1037W
Red Ant Chair - For hire in Gauteng Area
R 3,762.00
White Ant Chair - For hire in Gauteng Area
R 3,762.00
Only
Only
1034
Boardroom Directors Chair - Black
R 696.00
1046
Stacker 500 Black & Chrome Padded Chair
R 444.00
1046A
Stacker Padded Chair - Black
R 270.00
STANDING LAMPS
1049A
Wooden Standing Light
R 627.00
1049B
Chrome Standing Light
R 627.00
COAT STAND
1050
Chrome Coat Stand
R 480.00
KIDS
1051S
Bean Bag Small
R 97.00
1051L
Bean Bag Large
R 116.00
1052
Kiddys Table & Chairs Set
R 236.00
1052T
Kiddys Table
R 97.00
1052C
Kiddys Chair
R 53.00
ACCESSORIES
1008
Display Cabinet
R 1,580.00
1008A
Diplay Cabinet - Full Glass
R 2,255.00
1008B
Diplay Cabinet
R 2,255.00
1009
Display Cabinet
R 2,255.00
1010
Display Cabinet
R 1,232.00
1010A
Display Cabinet
R 1,232.00
www.3ddesign.co.za
Tel.: 011 608 1588
Fax: 086 577 3658
Email: [email protected]
Page 6 of 12
NGV2014 South Africa
Sandton Convention Centre, Hall 1
17 – 20 November 2014
1011A
Bar Fridge
R 1,226.00
1011B
Beer Cooler
R 3,901.00
1011C
Upright Glass Door Cooler
R 4,460.00
1024
Lockable Cupboard
R 946.00
1025
Desk
R 946.00
1012
Ashtray / Dustbin
R 179.00
1012A
Small Dustbin
1016
Square Stackable Plinths - Set of 4
R 1,336.00
1017
Aluminium & Wood Counter
R 2,252.00
1020
Retractable Barrier
R 444.00
1026
Office Desk
R 860.00
1045A
Tall Cloths Rail
R 342.00
1045B
Short Cloth Rail
R 342.00
1047
Wooden Seat
R 1,671.00
1048
Wooden Bench / Lounger
R 3,483.00
1044B
Scatter Cushion - Black
R 70.00
1044L
Scatter Cushion - Lime
R 70.00
1044BO
Scatter Cushion - Burnt Orange
R 70.00
1044R
Scatter Cushion - Red
R 70.00
1044BL
Scatter Cushion - Blue
R 70.00
1044Y
Scatter Cushion - Yellow
R 70.00
R 55.00
Sub Total
VAT
Total
*DEADLINE FOR SUBMISSION OF ORDERS: 07 November 2014
TERMS AND CONDITIONS
Orders received after the deadline indicated above will incur a 20% surcharge. Full payment is required
to confirm order. Nothing will be delivered or installed without payment. Goods must be returned in good
order and condition. Full payment is due on all orders placed and delivered, whether utilized or not.
Complete and fax to: 086 577 3658
Helpline: 0(+27) 11 608 1588
www.3ddesign.co.za
Tel.: 011 608 1588
Fax: 086 577 3658
Email: [email protected]
Attention: Yolisa Zilwa
Email: [email protected]
Page 7 of 12
NGV2014 South Africa
Sandton Convention Centre, Hall 1
17 – 20 November 2014
FORM 4
ELECTRICAL HIRE
Company Name________________________________________________________________________________________________
Stand Number __________________________________________________________________________________________________
Contact Person_________________________________________________________________________________________________
Tel_____________________________________________ Fax_____________________________________________________________
Email __________________________________________________________________________________________________________
Date___________________________________________ Signature ______________________________________________________
Item Code
Item Description
Unit Price
Qty
Total
EXTENSION LIGHTS
LA1
150w Halogen Extention Light
R 504.00
LA2
Extention Light 1 (12v) (50w)
R 504.00
LA3
Extention Light 2 (220v) (50w)
R 504.00
LA4
Extention Light 3 (220v) (50w)
R 458.00
LA5
Extention Light 4 (220v) (50w)
R 504.00
WALL LIGHTS
WL1
Wall Mounted Downlight
R 746.00
WL2
Wall Mounted Uplighter
R 746.00
WL3
Design Wall Light
R 746.00
DOWNLIGHTS
DL1S
Downlight Silver
R 344.00
DL1B
Downlight Black
R 344.00
DL1W
Downlight White
R 344.00
DL2S
Eyeball Downlight Silver
R 344.00
DL2W
Eyeball Downlight White
R 344.00
www.3ddesign.co.za
Tel.: 011 608 1588
Fax: 086 577 3658
Email: [email protected]
Page 8 of 12
NGV2014 South Africa
Sandton Convention Centre, Hall 1
17 – 20 November 2014
HANGING LIGHTS
HL1
Blue Glass 600mm Hanging Light
R 435.00
HL2
Blue Glass 600mm Hanging Light
R 405.00
HL3
Silver Hanging Light
R 405.00
HL4
Silver Hanging Light
R 435.00
HL5
Silver Hanging Light
R 435.00
HL6
White Paper 560mm high
R 435.00
HL7
Frosted Glass 560mm high
R 435.00
HL8
Fabric 300mm high
R 435.00
HL9
Orange Glass 200mm high
R 435.00
HL11
Chandelier 800mm wide
R 435.00
HL12
Chandelier 400mm wide
R 435.00
SPOTS LIGHTS
R 405.00
SP4
Mini Parcan
SP5
Metal Halide
SP6
Track Spotlight
R 284.00
SP7
Black Spotlight Par 38
R 284.00
SP8
Double Black Spotlight Par 38
R 570.00
SP10
Par 38 Colour Globes
R 292.00
SP11
150W Halogen Floodlight
R 405.00
SP12
500W Halogen Floodlight
R 468.00
SP13
Spotlight
R 284.00
SC1
Showcase Light 50W
R 504.00
R 1,213.00
LED LIGHTS
R 1,561.00
LED1
Colour Programmable Spotlight
LED2
RGB LED Parcan
LED3
RGB LED Wall Washer
R 1,617.00
LED4
LED Flourescent Tube
R 435.00
LED5
LED Flexible Strip
R 649.00
LED6
LED Rope Lighting
R 344.00
R 504.00
VARIOUS
MMP
Minimac Image Projector
R 1,719.00
GG
Glass Gobos for Minimac
R 4,593.00
C63
63amp Plug for Supply
R 828.00
C32
32amp Plug for Supply
R 635.00
DB1
Distribution Board - Single Phase with Plug
R 1,424.00
DB2
Distribution Board - Three Phase with Plug
R 2,417.00
DB3
Distribution Board - 63A Three Phase
R 4,034.00
DB4
Distribution Board - 125A Three Phase
R 8,266.00
FL600
Flourecent Light 600mm
www.3ddesign.co.za
Tel.: 011 608 1588
Fax: 086 577 3658
Email: [email protected]
R 284.00
Page 9 of 12
NGV2014 South Africa
Sandton Convention Centre, Hall 1
17 – 20 November 2014
FL900
Flourecent Light 900mm
R 284.00
FL1200
Flourecent Light 1200mm
R 323.00
FL1500
Flourescent Light 1500mm
R 323.00
FL2400
Flourecent Light 2400mm
R 435.00
FLT
Defuser Flourescent
R 909.00
NE1
Neon Various lengths
R 504.00
P1
15AMP Plug Point
R 284.00
EC
Exhibitor Connections
R 244.00
ECC
Certificates
R 1,888.00
Sub Total
VAT
Total
*DEADLINE FOR SUBMISSION OF ORDERS: 07 November 2014
TERMS AND CONDITIONS
Orders received after the deadline indicated above will incur a 20% surcharge. Full payment is required
to confirm order. Nothing will be delivered or installed without payment. Goods must be returned in good
order and condition. Full payment is due on all orders placed and delivered, whether utilized or not.
Complete and fax to: 086 577 3658
Helpline: 0(+27) 11 608 1588
Attention: Yolisa Zilwa
Email: [email protected]
ALL FLOORSPACE ONLY EXHIBITORS REQUIRING ELECTRICITY MUST ORDER A DB BOARD TO GET ELECTRICITY
ON THEIR STANDS
www.3ddesign.co.za
Tel.: 011 608 1588
Fax: 086 577 3658
Email: [email protected]
Page 10 of 12
NGV2014 South Africa
Sandton Convention Centre, Hall 1
17 – 20 November 2014
FORM 5
ELECTRICAL FITTING PLAN
Company Name___________________________________________________________________________________
Stand Number ____________________________________________________________________________________
Contact Person____________________________________________________________________________________
Tel_____________________________________________ Fax________________________________________________
Email _____________________________________________________________________________________________
Date___________________________________________ Signature _________________________________________
If this form is not returned before the date specified below, all fixtures will be placed at the
discretion of the official contractor / organiser. The organiser will assume that the front of your
stand is the side facing the entrance.
*DEADLINE FOR SUBMISSION OF ORDERS: 07 November 2014
Complete and fax to: 086 577 3658
Helpline: 0(+27) 11 608 1588
www.3ddesign.co.za
Tel.: 011 608 1588
Fax: 086 577 3658
Email: [email protected]
Attention: Yolisa Zilwa
Email: [email protected]
Page 11 of 12
NGV2014 South Africa
Sandton Convention Centre, Hall 1
17 – 20 November 2014
CARPET COLOUR OPTION (Shell Scheme Exhibitors):
Exhibition Hall will be carpeted. Alternative colours may be ordered below at no extra
charge to the exhibitor.
Should you require your own carpeting please ensure that the venue carpet is covered in plastic or
other such protective layering before laying down your carpet or structure, to avoid damages
Available Colours
Onyx Grey
Blue
Red
Green
Raven Charcoal
Amber
Special Instruction:
Exhibitor 1st Option
Exhibitor 2nd Option
m² Required
Terms and Conditions
Exhibitors will be held responsible for any damage to the carpeting within his/her rented
space as well as the adjacent aisles and stands, and will be charged the full replacement
value of R300.00 per tile excluding VAT for damaged, cut or painted carpeting. Carpeting is
on hire only and must be left on the stand(s) after the exhibition has ended.
COMPLETE AND SEND TO [email protected] or fax to: 086 577 3658.
Company Name:
Contact Person:
Tel No:
Cell No.:
E-Mail:
Stand No & size:
Signature:
Date:
Hall:
HELPLINE Tel: 011 608 1588 FAX: 086 577 3658 or e-Mail: [email protected]
www.3ddesign.co.za
Tel.: 011 608 1588
Fax: 086 577 3658
Email: [email protected]
Page 12 of 12
Terrapinn 2015
STAND CATERING
Return to:
MAIN EVENT CATERING
Cnr Rand Show and Nasrec Road
Nasrec - 2013
Johannesburg
Tel:
+27 (0)11 494 2000
Fax:
Email:
+27 (0)11 494 1913
Contact:
[email protected]
Lisa
0767942292
PLEASE COMPLETE IN TYPE OR BLOCK CAPITALS (WE CANNOT BE HELD RESPONSIBLE FOR MISTAKES FROM ILLEGIBLE HANDWRITING)
EXHIBITION DETAILS
Exhibition Name
Hall No
Exhibition Date
Stand No
Stand Name
ORDER CONTACT DETAILS ( details so we can contact you about your order)
First Name
Last Name
Job Title
Company Name
Company Address
Company City
Postal Code
Country
Direct No
Mobile No
Fax No
Email (important service information will be sent to this
address)
Signature
Platters- Platters caters for 10-12 People
Chicken Deluxe
German Sausage Platter
Bar Snack Platter
Snack Platter
Sandwich Platter
Breakfast Platter
Bowl of Fruit
Item- Includes glasses and Ice
Peroni 330ml
Amstel 330ml
Castle 330ml
Savanna – Dry - Light
Brutal Fruit – Mango - Berry
Hunters Dry
Savanna- Dry- Light
Brutal Fruit - Mango- Berry
Coca Cola 330ml
Coke Zero 330ml
Fanta 330ml
Sprite 330ml
Sprite Zero 330ml
Appletiser 330ml
Grapetiser 330ml
Bitter Lemon 200ml
Lemonade 200ml
Soda Water 200ml
Mineral Water 500 ml
Account ID
PLATTER ORDER FORM
Price
Excluding
Qty
VAT
R 667.00
R 632.00
R 564.00
R 632.00
R 460.00
R 472.00
R 122.00
BEVERAGE ORDER FORM
Price
Excluding
Qty
VAT
R 30.00
R 30.00
R 30.00
R 30.00
R 30.00
R 22.00
R 22.00
R 22.00
R 16.00
R 16.00
R 16.00
R 16.00
R 16.00
R 22.00
R 22.00
R 12.00
R 12.00
R 12.00
R 12.00
Delivery Time
Date
Total Cost
R
R
R
R
R
R
R
Delivery Time
Date
Total Cost
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
Delivery Time
Price
Excluding
VAT Price
Item
Spirits- Bottles
Bells 750 ml
JW Black 750 ml
Captain Morgan 750 ml
Gin 750 ml
Vodka 750 ml
Cane 750 ml
Klipdrift 750 ml
Richelieu 750 ml
White Wines
Pierre Jourdan Tranquille
Haute Cabriere Chardonay Pinot Noir
Leeuw Chenin Blanc
Red Wines
Rupert Rothschild
Zorgvliet Argentum
Beyerskloof Synergy
Passion Fruit
Kola Tonic
Lime Cordial
Ice (per bag)
Orange Juice 1l
Qty
Date
Total Cost
R 310.00
R 460.00
R 310.00
R 180.00
R 190.00
R 190.00
R 190.00
R 190.00
R
R
R
R
R
R
R
R
R 145.00
R 175.00
R 105.00
R
R
R
R185.00
R155.00
R165.00
R
R
R
R 80.00
R 80.00
R 80.00
R 40.00
R 40.00
R
R
R
R
R
COFFEE/TEA ORDER FORM
Price
Excluding
VAT Price
Item
Delivery Time
Qty
Date
Total Cost
Coffee Pack (for 20 pax) – includes Coffee, 1l milk, disposable Cups, filter paper, stirrers, sugar & sweetener
Filter Coffee Machine
8l water urn hire
or
R115.00
Both Machines
R175.00
Tea Pack (for 20 pax) – includes Ceylon, Rooibos,1l milk, Disposable
R255.00
cups, stirrers, sugar & sweetener
R
R
R
STAFF HIRING (dressed in black trousers and white
collared shirts) – minimum 4 hours
Item
Barman
Event Manager
Price
Excluding
VAT Price
Qty
Waiter
R 95.00/hr
R 115.00/hr
Date- Clock In
Time
Date-Clock Out
Time
Total Cost
R
R
FOOD VOUCHERS
Item
Price
Excluding
VAT Price
Qty
Total Cost
Restaurant Vouchers : Redeemed at any Buffet Style service Restaurants.
Fast Food Vouchers : Redeemed at any Fast Food
Outlets.
Beverage Vouchers
Build up Crew Vouchers
R70.00
R
R15.00
R
R55.00
R
ACCOUNT PAYMENT DETAILS
□ EFT/BANK TRANSFER
Bank:
Standard Bank
Account Name:
Main Event Catering
Account No:
021 579 660
Branch:
Sandton City
Branch Code:
018 105
□ CREDIT CARD DETAILS
Mastercard / Visa
Card Number:
___________________________________
Expiry Date:
___________________________________
CVV:
___________________________________
Full payment must be made prior to the event.
Name:
Date:
Signature:
AUTHORIZED SIGNATORIES
NAME:
SIGNATURE:
NAME:
SIGNATURE:
Menu
Platters
Chicken Deluxe Platter
Spicy Chicken Fingers, Chicken Bisteeya, Chicken Chipolata
Chicken Cocktail Sausage Roll, Peri-Peri Winglets, Cheezy Chicken Bites
With a Honey Mustard Dipping Sauce
Cocktail German Sausage Platter
Bockwurst, Mini Cheese Grillers, Cocktail Russians, Cabanossi,
Beef Griller, Cocktail Vienna and Chicken Chipolata served with Traditional German Mustard
Bar Snack Platter
Sliced Biltong Pieces, Traditional Dry Wors, Pretzels, Salted Crisps, Assorted Nuts
Mini Cheddar Biscuits, Olive Tapenade and Hummus dip.
Snack Platter
Cheese and Corn Samoosas(V), Peri-Peri Winglets, BBQ Meat Balls, Beef Sausage Cocktail Roll
Assorted Mini Viennas, Spanakopita (v), Chicken Satay Kebabs served with a Tzatziki Dipping Sauce
Sandwich Platter
72 Pieces of Mixed Sandwiches
Cheese and Tomato, Chicken Mayo and Tuna Mayo
Rare Roast Beef and Pickle, Egg Mayonnaise
Breakfast Platter
Freshly Baked Assorted Danishes, Muffins, Croissants, Scones
Accompanied by Preserves and Mini Butters
Bowl of Fruit
Assorted Whole Fresh Fruit
(Seasonal)
Terms and Conditions
1.
2.
PAYMENT:
CONDITIONS:

100 % payment on acceptance of quotation.

Prices are VAT exclusive

The above will be treated as an enquiry until such time the signed order has been received. The company reserves
the right to cancel this enquiry should we not receive acceptance as stipulated.
3.
Bookings / Orders

All function details, final items and quantities etc, should be arranges with Main Event Catering 14 days prior to the
date of the Event. A pro forma Invoice will be sent in order to secure the booking.
4.
Dietary Requirements

Vegetarian, Kosher and Halaal catering can be arranged if these meals are required, we have to be informed 7 days
prior to the event taking place.
5.
Points to note

Please note that any special requirements including the above, carry additional charges.

All food and beverage items and / or equipments ordered by a client / company remains the property of Main Event
Catering and cannot be removed from the premises or function without prior approval.

Under the South African Liquor Act, the Main Event liquor licence requires all liquor to be provided by Main Event
Catering.

Menu prices are effective January 2015 and are valid until December 2015.

All prices quoted are in South African Rands (ZAR) and are VAT exclusive.

Main Event Catering reserves the right to substitute ingredients according to seasonal availability and / or supplier
availability.
Should you require any additional information or assistance, please do not hesitate to contact me or one of my
colleagues at Main Event Catering
Thank you for your valued business. I assure you of our best attention at all times.
Kind regards,
Main Event Catering Team
1
TST On-Site Management & Logistics CC
&
SHIPPING MANUAL
&
HANDLING RATES
NGV2014 South Africa
NGV, THE AFRICAN CONTINENT’S DRIVING FORCE BEHIND THE ADOPTION OF A CLEAN AND
AFFORDABLE MOBILITY
November 17-20, 2014
Sandton Convention Center, Hall 1 - Johannesburg, South Africa
www.ngv2014southafrica.com
[email protected]
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
2
1. INTRODUCTION
We are pleased to have this opportunity to service exhibitors participating in
NGV2014 SOUTH AFRICA. Our comprehensive range of services include Customs
clearance, all logistic requirements from port of arrival to the exhibition booth, and
re-export arrangements.
This Shipping Manual will assist you in the preparation for the correct and timely
dispatch of exhibits to South Africa. Failure to comply with the deadlines and
instructions will cause unnecessary delays in clearance, and may lead to additional
expenses incurred.
2. GENERAL INFORMATION
The South African Authorities working in line with international conventions permit
exhibits to be imported into South Africa on “Temporary Import’ basis. To enable us
to clear the exhibits under bond on “Temporary Import’ basis, please adhere to all
instructions in this Shipping Manual.
As the South African Authorities subscribe to the ATA Carnet System, you are
advised to do so to expedite temporary import Customs clearance.
Certain commodities like foodstuff, medication, electrical goods and certain rubber
products are restricted from importation or require special permits for import into
South Africa. If you are not sure, please check with our staff prior to shipment to
ensure we have the correct documentation as required by the South African
Authorities.
3. DOCUMENTATION DEADLINE
SEAFREIGHT
Original Bill of Lading, commercial invoice and packing list for sea freight
consignments must be received by us 14 Working days prior to the arrival of
vessel at port of discharge.
AIRFREIGHT
The air waybill, commercial invoice & packing list for airfreight consignments
must be faxed to our office 2 Working days prior to the arrival of the flight at
airport of destination.
A pre-alert with indication of vessel/flight details, Bill of Lading/MAWB number,
and number of packages, weights and dimensions must be faxed to our office before
the arrival of the freight in South Africa.
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
3
4. CONSIGNMENT DEADLINE
South African Customs will stop and examine any goods brought into South Africa as
a temporary import. Should you have goods for temporary import and permanent
import in the same shipment, South African Customs will first stop and examine the
temporary goods. Once the temporary goods have cleared Customs formalities,
ONLY THEN can the goods for permanent entry be submitted to Customs for
clearance.
In light of the above, we strongly recommend that you send temporary import goods
separate from permanent import goods.
All freight must arrive in Johannesburg not later than:
TEMPORARY IMPORT
Sea Freight :
Shipments to arrive port of discharge 16 Working Days prior to delivery to booth/stand.
Air Freight :
Shipments to arrive airport of discharge 15 Working Days prior to delivery to
booth/stand
.
IMPORT UNDER ATA CARNET
Sea Freight :
Shipments to arrive port of discharge 14 Working Days prior to delivery to booth/stand
Air Freight :
Shipments to arrive airport of discharge 7 Working days prior to delivery to booth/stand.
PERMANENT IMPORT
Sea Freight :
Shipments to arrive port of discharge 10 Working Days prior to delivery to booth/stand.
Air Freight :
Shipments to arrive airport of discharge 8 Working Days prior to delivery to booth/stand
.
5. LATE ARRIVAL SURCHARGE
Late arrival surcharges (based on the basic handling rate) will be applied as
follows:
Any shipment arriving after the deadline stipulated above will incur a 50% Late
Arrival Surcharge.
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
4
In any such case LA Rouxnelle Logistics & Consulting will make all reasonable
efforts to ensure delivery before the show opens, however, no guarantees can be
given. The surcharges will apply regardless of delivery date to the show site.
6. CONSIGNMENT INSTRUCTIONS
All exhibitions goods dispatched either by sea freight or air freight shall be consigned
“Freight Prepaid” as follows:
Consignee:
For:
Notify:
Attention:
LA Rouxnelle Logistics & Consulting
381 Nevada Crescent
Faerie Glen, Pretoria
South Africa
NGV2014 SOUTH AFRICA
TST On-site Management and Logistics
Tel: +27 082 450 3480
Fax: +27 086 638 9057
Tyron Naidoo: E-Mail: [email protected]
All documents such as the Bill of Lading, Air Waybill, Commercial Invoice &
Packing List must show the consignee as indicated above.
7. CASE MARKINGS
For easy identification of exhibits, all packages shall be marked as follows:
NGV2014 SOUTH AFRICA
C/o LA Rouxnelle Logistics & Consulting
Name of Exhibitor
Stand Number
Case Number
G. Weight / N. Weight
Dimensions
•
•
•
•
:
:
:
:
:
All goods shipped to South Africa must conform to the metric International System of
Limits (S.I.).
Packages should bear the consignee’s mark, including port mark, and they should be
numbered unless the shipment is such that the contents of the packages can be readily
identified without numbers.
Special marking regulations are also required for potentially harmful drugs and for
food.
Labels must be in English.
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
5
•
Packaging made from natural materials and fibres must be accompanied by an official
certificate stating that the material has been fumigated. (Ref: Paragraph 11)
8. DOCUMENTATION
For Sea Freight consignments the following documents are required.
•
•
•
•
•
•
•
•
•
•
•
2 originals and 3 copies of the Bill of Lading
1 original and 2 copies Commercial Invoice
1 original and 2 copies Packing list
Original ATA Carnet + Letter of Authority from the Carnet holder.
Cargo manifest – where applicable
Product brochures
1 copy of Insurance Policy (if applicable)
Health Certificate for food products
Phytosanitary Certificate for plant products
Electrical Test Certificate for electrical goods
Fumigation Certificate for wooden packages
For Air freight consignments, the following documents are required.
•
•
•
•
•
•
•
•
•
•
•
2 originals and 3 copies of the Air waybill
1 original and 2 copies Commercial Invoice
1 original and 2 copies Packing list
Original ATA Carnet + Letter of Authority from the Carnet holder.
Cargo manifest – where applicable
Product brochures
1 copy of Insurance Policy (if applicable)
Health Certificate for food products
Phytosanitary Certificate for plant products
Electrical Test Certificate for electrical goods
Fumigation Certificate for wooden packages
Important Notes Regarding Documentation
•
•
•
It is strongly advised to send goods for temporary and permanent import
separate and not mixed, as this will delay Customs clearance.
All documentation must be in the ENGLISH language
A full description of each product / item must be given. Do not just indicate the
model name or model number. Describe the item – such as “1:3 scale (cutaway)
missile model” or “souvenirs – lapel pins” or “wooden display plinth – floor
standing” etc.
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
6
•
•
•
•
•
•
•
•
•
•
Every individual item, including giveaway items and brochures, is to be given a
value based on FOB value expressed in U.S. Dollars. Do not indicate the phrase
“No Commercial Value – NCV”.
The following declaration must be indicated: The invoiced goods are of (country)
……. Origin and are intended for display purposes only at the exhibition site in
(venue name), South Africa.”
For furniture and stand materials, information as to whether floor-standing or wall
mounted must be indicate, and material composition specified.
It is recommended to fax copies of the commercial invoices to our offices prior to
shipment in order to check if there’s any restrictions on the products or if there are
any special import permits required.
If possible, please provide the Harmonized Customs Tariff for each product on the
commercial invoice. If there is no Harmonized Customs Tariff indicated on the
commercial invoice, one will be assigned by our entry clerk at his discretion and
Customs duties and taxes must be paid accordingly. No queries/disputes regarding
Customs Duty and VAT will be accepted if there was no Harmonized Customs
Tariff codes indicated on the commercial invoice.
The Combined Commercial Invoice and Packing List must be received by us not
later than the deadlines shown.
The number of packages, weight and volume should tally with the details on Bills
of Lading, Air waybills, Invoices and Packing lists.
If there is a serial number available for a product please indicate it on the
commercial invoice. This will assist temporary Customs formalities.
Exhibitors are requested to declare products correctly on all documents. In case of
discrepancies arising from customs examination, Customs may impose penalties
as applicable. We do not accept any responsibilities in case of incorrect
declarations by the exhibitor.
It must be clearly stated on the commercial invoice if the goods are for temporary
or permanent importation.
For all consolidated shipments having more than one commercial invoice, a
HAWB/HBL must be issued for each commercial invoice.
Other Documentation
Phytosanitary certificate is required for shipments of living plants, seeds, fresh fruits
and vegetables. Importers in South Africa, in addition, must obtain an entry permit in
advance of shipment for any item covered by the pertinent regulations in South
Africa.
Special regulations are required for the importation of lard, bacon, ham, hides and
skins, sausage casings, animal hair and bristles, and honey and products containing
honey.
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
7
9. TEMPORARY IMPORTATION
Temporary import is allowed either with an ATA Carnet or a temporary import bond
(TIB) lodged with South African Customs.
9.1 ATA Carnet
Exhibitors are strongly advised to ship their exhibition goods using the ATA
Carnet System in order to shorten the processing time of documents for
temporary importation.
9.2 Temporary Import Bond (TIB)
LA Rouxnelle Logistics & Consulting can facilitate a TIB subject to a TIB
Fee (Non Refundable) at 2.5% of CIF value or Customs appraised value,
whichever is the greater.
Validity of TIB is 2 months from date of entry. Extensions can be arranged
subject to Custom’s approval and additional TIB fee at 2.5% of filed value
with Customs per month.
10. PACKING
Exhibitors are advised to provide strong packing cases for the transportation of the
exhibits which can withstand unpacking and repacking operations. For main exhibits,
we recommend bolted returnable type of cases to be used. This is to avoid
unnecessary repair and reconstruction of cases in the event of damages due to
handling whilst in transit.
11. REGULATION OF WOOD PACKING MATERIALS
South Africa will implement the requirements of the international standard on
Phytosanitary Measures (ISPM15), Guidelines for Regulating Wood Packing Material
in International Trade”, effective 1 January 2005. This implies that all raw wood
packaging material entering and leaving South Africa will have to be treated and
marked in accordance with the requirements of ISPM 15.
The “Guidelines for Regulating Wood Packaging Material in International Trade”
(ISPM15) are available at the web site of the International Plant Protection
Convention http://www.ippc.int
12. STORAGE OF EMPTY CASES
Empty cases will be stored within the exhibition site if space is available. Your cases
will be marked and stored systematically under shelter during the exhibition period in
order to facilitate quick and early retrieval for the repacking at the end of the
exhibition.
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
8
13. CONTAINER DETENTION
Container detention fee will be levied by shipping lines for containers kept in use.
Should you require us to keep the container for subsequent re-export, you are to
inform us of the container detention fee that has been negotiated with the shipping
line.
14. EXHIBITION LAYOUT PLAN
For large or heavy exhibits, an exhibit layout plan is required by us in advance in
order to position such exhibits during the early stage of the build-up period.
15. RE-EXPORT
Exhibitors are to indicate to us on the Commercial Invoice and Packing List, the items
that will be re-exported as well as the items that will be disposed of, consumed or
given away at the end of the exhibition.
Disposal instructions will be taken from the exhibitors during the exhibition.
Re-export formalities for airfreight shipments will require about 5 to 7 working days
and for sea freight shipments 7 to 10 working days to process before they can be
booked for re-export.
For goods destined for later exhibitions. Our covered storage facility in South Africa
can be utilized at a reasonable storage rate.
16. STORAGE
LA Rouxnelle Logistics & Consulting will not be responsible for the condition or the
contents of any goods received for storage, nor for any loss of weight and damage to
the said goods before or whilst being stored or remaining in storage caused by
dampness, termites, burglary, theft, Acts of God, Enemies, hostilities, strikes,
lockouts, riots, civil commotions, effects of climate, monsoon, tempest, lighting,
earthquake, explosion, vermin, white ants, unprotected or insufficiently packing or
packages, obliteration or marks, book holes, tearing of covers, busting of bands of
goops, leakage, rust, decay, sweat, mildew, dry rot, evaporation, fumigation,
accidents and / or the latent defect of the storage containers.
The company may refuse to deliver to any person the goods deposited unless the
storage charges accrued are paid.
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
9
17. INSURANCE
Upon written instructions, LA Rouxnelle Logistics & Consulting can offer you
insurance coverage at competitive premiums.
18. TERMS OF PAYMENT
Inward:
Basic inward charges must be paid before arrival of the goods. Balance of
charges to be paid upon receipt of final inward invoice (after arrival of
goods at port or airport of destination – prior release of consignment)
Outward: Upon presentation of invoice, prior to export/delivery. (prior release of
Bills of lading)
All payments must be made without any deductions or deferment on account of
any claim, counterclaim or off-set. Personal or foreign cheques are not acceptable.
Payment must be made by cash, bank draft or telegraphic transfer to our bank
account.
LA Rouxnelle Logistics & Consulting retains the right to withhold delivery of any
freight until all invoices/charges are settled in full.
19. BANKING DETAILS
Our South African Rand (ZAR) bank account details are as follows.
ABSA Bank, Menlyn Park
Account number
:
:
Branch code
:
Swift code
:
Clearing/Sort Code
:
406 379 9359 (SA RAND ACCOUNT)
740712-USD-1049-01 (US DOLLAR ACCOUNT)
632 005
ABSAZAJJCPT
335645
Remitting bank charges are to be borne by the exhibitor or his agent.
20. DELIVERY TERMS
LA Rouxnelle Logistics & Consulting is only responsible for delivery of freight up to
Sandton Convention Centre load bay. TST On-Site Management & Logistics cc will
be responsible for handling all freight on-site from the load bay to the exhibition
stand.
LA Rouxnelle Logisitics & Consulting will not accept any liability or responsibility
for loss or damage to freight however caused whilst on show site.
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
10
21. IMPORTANT NOTE
All business is only transacted in accordance with our Standard Trading Conditions.
Copy is available upon application or on www.larouxnelle.co.za
Use of LA Rouxnelle Logistics & Consulting services – be it partly or in full – and
any requirement for additional services at any time before, during or after the
exhibition express orally and/or in writing and/or by conduct, implies
acknowledgement and acceptance of the foregoing.
For additional information or clarification, please contact us at:
LA Rouxnelle Logistics & Consulting
Physical Address:
Postal Address:
381 Nevada Crescent
Faerie Glen
Pretoria
South Africa
Attention: Leon Roux
E-mail: [email protected]
Tel: +27 12 991 7580
Fax: +27 12 991 7899
PO Box 92790
Mooikloof
0059
South Africa
20. EXHIBITION HANDLING RATES
A. SEAFREIGHT CONSIGNMENTS – INWARD MOVEMENT
(For individual exhibits not exceeding 2,000 kg per piece)
From arrival Johannesburg City Deep port to exhibition stand in Johannesburg, inclusive
of terminal handling, transport to site, FCL container de-stuffing, handling and delivery
to stand.
Basic Handling rate
:
Minimum charge
Import Cargo dues
:
:
Minimum charge
:
LCL CARGO
US$ 160.00/m³ or 1,000 kg whichever is the
greater
2,0 m³ / consignment / exhibitor
US$ 28.00 /m³ or 1,000 kg whichever is the
greater
1,0 m³
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
11
FCL CARGO
US$ 115.00 / m³
23 m³ / 20’ GP Container
40 m³ / 40’ GP Container
46 m³ / 40’ HQ Container
US$ 335.00 / TEU
US$ 295.00 / 20’ Container
US$ 590.00 / 40’ Container
Basic Handling rate
Minimum charge
:
:
:
:
Import cargo dues
:
Empty container turn-in fee :
:
ADDITIONAL INWARD CHARGES
Temporary import band fee –
:
2.5% of CIF value or Customs
non refundable (Valid for 60 days)
appraised value, whichever the
greater
Minimum charge
:
US$ 180.00 / consignment/exhibitor
ATA Carnet processing fee
:
US$ 125.00 / carnet
Prime Customs Bill of Entry (first line)
:
US$ 125.00 / entry
Additional lines thereafter
:
US$ 2.75 / line / classification
Customs examination fee
:
US$ 95.00 / hour
Minimum charge
:
2 hours
Empty case removal, storage and return
:
US$ 35.00 / m³ / consignment /
Exhibitor
Minimum charge
:
2.0 m³ / consignment / exhibitor
Late arrival surcharge
:
50% of Basic Handling Rate
Agency/Freight forwarder fee
:
7.5% of total disbursements
Minimum charge
:
US$ 95.00/consignment/exhibitor
B. SEAFREIGHT CONSIGNMENT – OUTWARD MOVEMENT
(For individual exhibits not exceeding 2,000kg per piece)
From exhibition stand in Johannesburg to FOB vessel at Johannesburg City Deep port
including handling, stuffing of containers, transport from site to port and terminal
handling charges.
Basic Handling Rate
:
Minimum charge
Export cargo dues
:
:
Minimum charge
:
LCL CARGO
US$ 160.00/ m³ or 1000 kg whichever the
greater
2.0 m³ / consignment / exhibitor
US$ 22.00 / m³ or 1000kg whichever the
greater
1.0 m³
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
12
Basic Handling Rate
Minimum charge
Export cargo dues
Collection of empty Container
from shipping line
FCL CARGO
:
US$ 115.00 / m³
:
23 m³ / 20’ GP Container
:
40 m³ / 40’ GP Container
:
46 m³ / 40’ HQ Container
:
US$ 165.00 / TEU
:
US$ 145.00 / 20’ Container
:
US$ 210.00 / 40’ Container
ADDITIONAL OUTWARD CHARGES
ATA Carnet processing fee
:
US$ 125.00/ Carnet
Prime Customs Bill of Entry :
US$ 125.00 / Entry (First line classification)
Additional lines thereafter
:
US$ 2.75 / line (each additional classification)
Customs examination fee
:
US$ 95.00 / hour / consignment / exhibitor
Minimum charge
:
2 hours
Courier fee
:
US$ 110.00 / courier pouch
Agency/Freight Forwarder fee :
7.5 % on disbursements
Minimum charge
:
US$ 95.00 / consignment / exhibitor
Note: The above rates exclude:
•
•
•
•
•
•
•
•
•
Depot unpack charges for Customs Examination
Unpacking, stand dressing, assembly of display panels or machinery or
decoration of any kind. If these special services are required, it will be subject
to a mutual agreement with the exhibitor and additional charges will be levied.
Port / depot storage charges
Container detention and / or demurrage charges
For LCL cargo, break-bulk agents or de-consolidation charges will be passed
on at cost.
Any Customs Duties and Taxes or Customs VAT on Permanent imports
Cranage, additional forklift hire, labour for unpacking
Waste removal
Fumigation and cost of new crates if imported crates were destroyed
C. AIRFREIGHT CONSIGNMENT – INWARD MOVEMENT
(For individual exhibits not exceeding 2,000kg per piece)
From arrival Johannesburg International airport to exhibition stand in
Johannesburg, inclusive of transport to site, unloading of truck, handling and
delivery to stand.
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
13
Basic Handling Rate
:
Minimum charge
Airline handling charge
Minimum charge
:
:
:
AIRFREIGHT
US$ 1.35/kg (based on actual or volumetric
weight, whichever the greater
200 kg / consignment / exhibitor
US$ 0.25 / kg
US$ 55.00 / HAWB / shipment
ADDITIONAL INWARD CHARGES
Temporary import bond fee :
2.5% of CIF value or Customs
Non refundable (valid for 60 days)
appraised value, whichever the
Greater
Minimum charge
:
US$ 180.00 /consignment/exhibitor
ATA Carnet processing fee
:
US$ 125.00 / carnet
Prime Customs Bill of Entry
(first line)
:
US$ 125.00 / entry
Additional lines thereafter
:
US$ 2.75 / line / classification
Customs examination fee
:
US$ 95.00 /consignment/exhibitor
Empty case removal, storage and
:
US$ 35.00/ m³ / consignment /
return
exhibitor
Minimum charge
:
2.0 m³ / consignment / exhibitor
Late arrival surcharge
:
50% of Basic Handling Rate
Airport storage
:
At cost
Agency/Freight forwarders fee
:
7.5% of total disbursements
Minimum charge
:
US$ 95.00 /consignment/exhibitor
•
•
Above rates are based on direct MAWB consigned to us. If shipment is made
through a consolidator, any additional fees imposed by the consolidator will be
billed as additional, at cost to the exhibitors / agents.
Freight must be PRE-PAID up to Airport of arrival
C. AIRFREIGHT – OUTWARD MOVEMENT
(For individual exhibits not exceeding 2,000kg per piece)
From the exhibition stand in Johannesburg to on-board aircraft at Johannesburg
International airport, inclusive of loading of cargo onto collection vehicle, handling
and transport from site to airport.
Basic Handling Rate
:
Minimum charge
:
AIRFREIGHT
US$ 1.35 / kg (based on actual weight or
volumetric weight, whichever the greater
200 kg / consignment / exhibitor
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
14
ADDITIONAL OUTWARD CHARGES
ATA Carnet processing fee :
US$ 125.00 / Carnet
Prime Customs Bill of Entry :
US$ 125.00 / Entry (First line classification)
Additional lines thereafter
:
US$ 2.75 / line(each additional classification)
Customs examination fee
:
US$ 95.00 / Consignment / exhibitor
Minimum charge
:
1 hour
Courier fee
:
US$ 110.00 / courier pouch
Agency/Freight forwarders fee:
7.5 % on disbursements
Minimum charge
:
US$ 95.00 / consignment / exhibitor
Note: The above rates exclude:
• Unpacking, stand dressing, assembly of display panels or machinery or
decoration of any kind. If these special services are required, it will be subject
to a mutual agreement with the exhibitor and additional charges will be levied.
• Airport storage charges if incurred will be charged accordingly at cost
• All charges on per kilo are based on chargeable weight of each shipment as
specified in Master Air Waybill or House Air Waybill
• Any Customs Duties and Taxes or Customs VAT on Permanent imports
• Cranage, additional forklift hire, labour for unpacking
• Waste removal
• Fumigation and cost of new crates if imported crates were destroyed
D. ADDITIONAL CHARGES FOR INWARD & OUTWARD MOVEMENT
1. Warehouse Storage
For consignments arriving more than one week before the stipulated consignment
deadline dates, our storage charge of US$ 5.00 / m³ / week or part thereof with a
minimum charge of US$ 25.00 / week or part thereof shall apply for goods stored
at our warehouse prior to delivery to the show site.
2. Value Added Tax (VAT)
14 % Value Added Tax (VAT) is excluded and payable on all handling charges.
3. Repositioning of exhibits
NO CHARGE will be levied for exhibits that require repositioning within the stand.
4. Heavy-lift Surcharges – where required
Our tariffs for sea freight and airfreight consignments are applicable for exhibits not
exceeding 2,000kg per package. Exhibits in excess of 2,000 kg per package will be
additionally charged as follows:
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
15
Weight per package
From 2,001 to 4,000 kg
From 4,001 to 6,000 kg
From 6,001 to 8,000 kg
8,001 kg and above
Heavy-Lift Charge
US$ 50.00 Additional charge per 1,000 kg or part
thereof
US$ 60.00 Additional charge per 1,000 kg or part
thereof
US$ 80.00 Additional charge per 1,000 kg or part
thereof
To be quoted separately
5. Special import regulations and import licenses
•
•
•
•
•
•
All Electrical appliances, whether on temporary or permanent
import, require electrical test certificates from their country of
origin before they can be imported into South Africa. Copies of
these certificates must be faxed to our office two weeks prior to
the departure of the shipment from country of origin.
Rubber products, such as tyres, are subject to import license prior
to entry into South Africa.
Import permits are also required for certain foodstuffs,
medicines, weapons, flowers and plant products.
All goods specified in the Import Control Regulations require an
import permit. Imports which contravene import control
requirements are subject to seizure; therefore, before shipping
goods to South Africa, exporters must make certain that the
importer has obtained the correct import permit. Import permits
are only issued to registered importers.
A Phytosanitary certificate is required for shipments of living
plants, seeds, fresh fruits and vegetables. Importers in South
Africa, in addition, must obtain an entry permit in advance of
shipment for any item covered by the pertinent regulations in
South Africa.
Special regulations are required for the importation of lard,
bacon, ham, hides and skins, sausage casings, animal hair and
bristles, and honey and products containing honey.
It is recommended to fax copies of the commercial invoices to our offices in advance in
order to check if there’s any restrictions on the products or if there is any special import
permits required.
All applications for import licenses shall be subject to the following fee:
Application fee
US$ 75.00 / application / exhibitor
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
16
6. Prohibited Goods
The importation of, inter alia, the following goods into the Republic are prohibited:
• Narcotic and habit-forming drugs in any form.
• Fully automatic, military and unnumbered weapons, explosives and fireworks.
• Poison and other toxic substances.
• Cigarettes with a mass of more than 2 kg per 1000
• Goods to which a trade description or trade mark is applied in contravention of
any Act, (for example counterfeit goods)
• Unlawful reproductions of any works subject to copyright
• Prison-made and penitentiary-made goods.
7. Restricted Goods
Certain goods may only be imported provided you are in possession of the necessary
authority / permit. If you are in any doubt whether the importation of other goods is
restricted, please contact your nearest South African Embassy abroad of our office. A few
examples of the goods in question are listed here for your information:• South African bank notes in excess of R5, 000.00, gold coins, coin and stamp
collections and unprocessed gold are subject to currency control.
• Endangered species of plants or wild life, whether alive or dead, including any
parts of and articles made from them.
• Plants and plant products, such as seeds, flowers, fruit, honey, margarine and
vegetables oils.
• Animals, birds, poultry and products thereof, for example dairy products, butter
and eggs.
• Medicine (excluding sufficient quantities for one month for own personal
treatment) accompanied by a letter of certified prescription from a registered
physician, except on production of a permit / license issued by the DirectorGeneral: National Health and Population Development.
NOTE: Additional information on Prohibited and Restricted goods is available from our
offices on request.
8. Port Health Examination
Some imports may require permission from the Department of Agriculture, Health or
Environmental Affairs. Should any foodstuff, beverages, herbal medicines or plant
matter be contained in the shipment and it is stopped by either Port Health or Plant
Inspector for examination, the following examination fee will be applicable:-
Examination fee
:
US$ 75.00 / examination / exhibitor
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
17
9. Sold Goods During the Exhibition
All customs duties and taxes must be brought to account before the local buyer can
obtain release. During this time the goods in question will be stored at our warehouse.
No sold goods or items will be permitted to leave the exhibition hall during or after
the exhibition until the necessary customs releases have been obtained.
Specific excise taxes are levied on alcoholic and non-alcoholic beverages, tobacco
and tobacco products, mineral waters, some petroleum products and motor vehicles.
South Africa is an adherent to the Customs Valuation Agreement negotiated under
GATT/WTO. The dutiable value of goods imported into South Africa is calculated on
the FOB price in the country of export. In conformance with its WTO commitments,
South Africa has lifted import surcharges.
SOLD EXHIBITS
Removal of sold exhibits to warehouse
:
US$ 80.00 / m³ pending
completion of permanent import
Minimum charge
:
2.0 m³ / consignment / exhibitor
Customs documentation – conversion from :
US$ 85.00 / prime bill of entry
temporary to permanent importation
Additional lines
:
US$ 2.75 / line
10. Samples for free distribution at the Exhibition
Samples are dutiable unless they are cut samples of cloth, leather, linoleum and
wallpaper in book form and not for distribution as advertising matter. Samples that
have no commercial value because of mutilation in some way are also allowed duty
free access.
Any samples not conforming to the above will attract the applicable Customs Duty
and Customs VAT whether for free distribution or not.
11. Additional Services
For additional services not listed above, an individual quotation will be given upon
receipt of specific requirements.
END
All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon application or on
www.larouxnelle.co.za
NGV SOUTH AFRICA 2014 CONFERENCE
18TH – 20TH NOVEMBER 2014
Property/ Hotel chosen:
Guest Name &
Surname:
Arrival Date:
Departure Date:
Address:
Phone Number:
Email Address:
Arrival Flight :
Departure Flight :
Special Requirements:
(Eg. Smoking, Late Arrival etc)
Credit Card Guarantee
Any credit card details that are supplied will be to secure
the reservations department only. Please provide copy of
front and back of card. We will, however, need the credit
card on site in order the process payment.
*Please select Hotel and tick for the room type you require
*Please email the complete reservation form to hotels as per below :
Garden Court Sandton
City
Room Type
Standard Single
Booking#: 1038700
Single/Twin Occupancy (ZAR)
R1499.00 per room per night Bed and Breakfast
Standard Double
R1499.00 per room per night Bed and Breakfast
Please email or fax to: [email protected] or 011 269 7000
Sandton Sun
Room Type
Standard Deluxe Single
Booking#: 1511NG
Single Occupancy (ZAR)
R2550.00 per room per night Bed and Breakfast
Standard Deluxe Double
R2730.00 per room per night Bed and Breakfast
Suite Single/Double
R4995.00 per room per night Bed and Breakfast
Please email or fax to: [email protected] or 011 780 5000
IC Sandton Towers
Room Type
Standard Deluxe Single
Booking#: NG2
Single Occupancy (ZAR)
R2950.00 per room per night Bed and Breakfast
Standard Deluxe Double
R3150.00 per room per night Bed and Breakfast
Corner Deluxe Single
R3350.00 per room per night Bed and Breakfast
Corner Deluxe Double
R3550.00 per room per night Bed and Breakfast
Club Single
R4000.00 per room per night Bed and Breakfast
Club Double
R4200.00 per room per night Bed and Breakfast
Suite Single/Double
R7045.00 per room per night Bed and Breakfast
Please email or fax to: [email protected] or 011 780 5550
Terms and Conditions:
 No rooms are being held in advance.
 Delegates to make reservations directly with the hotel of choice.
 Rooms will be sold on a first come first serve basis, subject to availability.
 The cut-off date for accommodation reservations will be 60 days prior to arrival
date where non-guaranteed bookings will be released. Please note that any
bookings after this day will be subject to availability.
Cancellation Policy:
 Should a booking be cancelled up to 61 days prior to accommodation date, no
cancellation fee will be charged
 Should a booking be cancelled between 59 and 31 days prior to the accommodation
date, 50% of anticipated revenue will be charged
 Should a booking be cancelled between 30 and 0 (zero) days prior to the accommodation
date, 100% cancellation fee will be charged
Your written acceptance, duly signed, of the above terms and conditions is required in order
to confirm that all information provided above is current and accurate.
Signature:
---------------------