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Instructions: Adding a Confidentiality Statement to Email
Adding a confidentiality statement at the bottom of your email signature:
1. In Outlook, click File.
2. Click options in the left-hand menu.
3. A new window will open. Click mail in the left-hand menu.
Office of the Associate Dean for Academic Programs
Prepared January 28, 2013
4. Click signatures.
5. Add the confidentiality statement to your signature:
This email message, including any attachments, is for sole use of the intended recipient and may contain
confidential and privileged information. Any unauthorized review, use, disclosure, or distribution is
prohibited. If you are not the intended recipient, please contact the sender by reply email and delete
the original and all copies of this email.
6. Click the OK button.
7. Click the next OK button.
8. You’re done!
Office of the Associate Dean for Academic Programs
Prepared January 28, 2013
Tagging an individual email as “confidential” in Outlook:
1. In a new message or in the message you are working on, click the ‘expand’ button for tags.
2. A new window will open. In the drop-down box for sensitivity, select confidential.
3. Click the close button at the bottom of this window.
4. You’re done!
Office of the Associate Dean for Academic Programs
Prepared January 28, 2013