Notice to Vacate Today’s Date: _________________ Apartment Address: __________________________________________ Move-Out Date: _______________ Email (Non-UNC): ____________________________________________ Reason for Vacating: Phone: ______________________ Graduation No Longer Eligible Student Too Expensive Home Purchase Apartment Features Over Occupancy Limits Renting House/Condo Renting Off Campus Apartment Change in Marital Status Other: _____________________ ___________________________ Move-Out Procedure 1. Submit Notice to Vacate Form to Baity Hill Office. 2. Update address with Postal Service, Businesses, Family/Friends, Etc. 3. Thoroughly clean the apartment. 4. Remove all personal items. 5. Properly dispose/donate unwanted items. 6. Return all keys and flex passes to Baity Hill office. Report lost or missing keys. An inspection will be performed within 10 days of your move out. Any charges for damages or cleaning will be billed to you or deducted from your security deposit (if applicable) within 30 days. Please note that deposit refunds may take up to 4-6 weeks to receive. Thank You for making Baity Hill your home! We hope you enjoyed your time here! Future Address: _____________________________________________ _____________________________________________ I, (Your Name) ____________________________ will be vacating this apartment on the date given above. I understand that the submission of this notice does not relieve me of any liability that I may have under the present lease contract. Should I subsequently wish to cancel or extend the move out to a later date, I will contact the Baity Hill office immediately through a written request. If my apartment has already been reserved by a new resident by the time such a request is made, I understand that it may be impossible for Baity Hill to grant this request. In order to fulfill my lease contract, I am aware that the final month’s rent must be paid on or before the 1st day of that month. The rent will not be prorated regardless of my move out date as stated in the lease. If terminating the lease prior to the lease end date, I understand there is an early termination penalty of $_________ that is due before or on the day I turn in the keys. I authorize the UNC Department of Housing and Residential Education to release my rental history information to entities including, but not limited to, a mortgage company, property management company, utility company, or creditor. I release the University of North Carolina and affiliated departments from any and all manner of actions, suits, claims and liabilities related to or resulting from actions pertaining to this authorization. Student Signature: __________________________________________ Date: ___________________________ OFFICE USE ONLY This Notice to Vacate was received on ___________________ (Date) by _____________________________________________________. The representative signature above is not a release of the lease contract, only an acknowledgement of receipt of this notice. Early Lease Termination: Yes / No Move Out Instructions What to do before you move out? 1. Update your address with the Postal Service, Businesses/Subscriptions, Family/Friends, Creditors, Etc. Don’t forget your bank, credit card companies, doctor offices, previous educational institutions, and employers. Due to the volume of mail we receive, we are not able to forward mail for you. Mailed received after you move out will be returned to the sender. Please plan accordingly. 2. Update or cancel any newspaper subscriptions. 3. Update contact information in MyUNC/Connect Carolina. 4. Make sure you have a plan to dispose/donate any unwanted items. Large items will require additional attention due to scheduling of pick-up. Remember, the receptacles in the community are for household trash only and cannot accommodate large items. A Discard/Donate guide is available at the Baity Hill office. Get Your Apartment Ready for Inspection: After you have finished moving your things and cleaned the apartment, bring the all keys to the Baity Hill Office. If it is after office hours, you may place the keys in an envelope with your Name and Building/Apartment Number in the after-hours key box beside the office door. Rent will continue to be charged until all keys are returned to the Baity Hill Office. Completion of your move-out and refund of your security deposit (when applicable) is subject to the following provisions:  All conditions of the Lease Agreement are fulfilled.  Your apartment is returned with no damage beyond normal wear and tear.  The apartment is thoroughly cleaned including appliances, closets, cabinets, sinks, toilets, baths, windows, and floors.  All personal items are removed from the apartment.  All waste and debris is removed from the apartment and placed in appropriate waste containers.  Remove all nails, picture hangers, screws, tape, putty, hooks, or other attachments. Small nail holes can be left. Large hole repairs or repainting will be charged at a modest rate. Please do not attempt to repair yourself. Inspection An inspection will be performed within 10 days of your move out. Any charges for damages or cleaning will be billed to you or deducted from your security deposit (if applicable) within 30 days. Please note that deposit refunds may take up to 4-6 weeks to receive. If you have not received a final account statement or the security deposit refund (when applicable) after that time, please contact our office at 919-843-8831. Should you wish to address any issue relating to your final account statement, please submit your concerns in writing to: Baity Hill @ Mason Farm, Attn: Property Manager, 1503 Baity Hill Drive, Chapel Hill, NC 27514 or via email to [email protected]. Cleaning Guide Possible Charges for Damages or Cleaning Listed below are some of the possible charges for common damages to apartments. Final charges are not limited to the amount of a security deposit (when applicable). Labor Rate (Maintenance/Housekeeping) is $38 per hour with a one hour minimum. Assessment for Cleaning Charges Adhesive/Contact Paper Removal (Per Surface) $20 Grime on Fixtures (Per Fixture) $10 Vinyl Floor Restoration (Non-Replacement) $50 Carpet Spot Treatment (Per Spot, No Replacement) $50 Bathtub (Surface Restore; 1 Hour Min) $38 Bath Sink/Toilet (Surface Restore; 1 Hour Min) $38 Kitchen Cabinet Cleaning/Resurface (1 Hour Min) $38 Kitchen Sink Cleaning/Resurface (1 Hour Min) $38 Bathtub/Sinks Mold Remediation (1 Hour Min) $38 Refrigerator/Dishwasher Cleaning (1 Hour Min) $38 Stove Scouring/Burn Food Removal (1 Hour Min) $38 Walls/Baseboard Cleaning (1 Hour Min) $38 Assessment for Damages/Repairs Replace Carpet or Vinyl Flooring *Actual Cost (Minus % Deprecation) Carpet Patch (Per Patch) $75 Door Re-Hang/Reassemble $20 Door Replacement (Per Door) $200 Fire Extinguisher Replacement $50 Smoke Detector Repair/Replacement $50 Light Fixture Repair/Replacement $40 Lost Key = Rekey & Lock Change $60 Lost Flex Pass (Per Pass) $20 Kitchen Cabinetry/Counter Replacement *Actual Cost Kitchen Appliances Replacement *Actual Cost (Minus % Deprecation) Refrigerator Bin/Tray Replacement $50 Oven Rack Replacement (Per Rack) $50 Safe-T Stove Element Replacement (Per Burner) $50 Bath Cabinetry/Counter Replacement *Actual Cost Toilet Replacement (Minus % Deprecation) *Actual Cost Towel Rack Replacement (Per Rack) $25 Student Signature: _______________________________ Window Blinds Replacement (Per Blind) Window Pane/Screen Replacement Paint Charges (Restore Original Color) Item Removal (Per Item) Paint Charges (Restore Original Color) Item Removal (Per Item) $50 *Actual Cost *Actual Cost $10 *Actual Cost $10 *Actual Cost = Cost of Materials plus Labor Billed or Charges as Billed via Contractor Invoice *Applicable Charges are subject to change without notice Cleaning Guide This guide is not meant to be all inclusive, but will help you avoid cleaning charges. BATHROOM Shower/Tub: Scrub the shower stall and tub with nonabrasive cleanser and rinse thoroughly. Toilet: Clean the interior and exterior of the toilet, including seat and around the base. Vanity: Clean the sink and mirror. Clean the medicine cabinet. Floor: Sweep and mop all linoleum and tile surfaces. ELECTRICAL FIXTURES Fixtures: Remove any tape from electrical sockets. KITCHEN Floor: Sweep and mop all vinyl and tile surfaces. Range/Stove: Clean stove top surface, oven door, and range hood (top and underneath).The oven needs to be completely cleaned. Oven cleaner is permitted (and in most cases required), but be sure to wipe off residue from oven cleaner. Refrigerator: Clean inside and out, including the seal around the doors. Clean all trays and shelves. Crisper shelf and drawers should be removed for cleaning and then placed inside again. Leave the refrigerator running with doors closed. Remove any ice and turn off the ice maker in the freezer. Sink and Counters: Clean cabinets inside and out, including drawers, shelves, and doors. CARPET: Vacuum carpets throughout the apartment. Date: ____________________