LETTER – NOTIFICATION OF INTENDED RETIREMENT DATE [DATE] Dear [EMPLOYEE'S NAME], Notification of intended retirement date This letter must be sent to the employee not We see from our records that [on [DATE] you will reach OR you have already reached] the age of [65], which is [the normal retirement age for your job OR the retirement age specified in your contract]. This letter is to inform you as to your rights and to give you notice that your employment will terminate by reason of retirement on [DATE] unless we agree otherwise. You are entitled to make a request to delay your retirement. Your request should be sent in writing to [NAME] as soon as possible but in any event by [DATE) The request should state whether you would like retirement to be delayed indefinitely, for a specific period or until a specific date in the future. We will aim to arrange a meeting to discuss your request within [14 days OR OTHER REASONABLE PERIOD] of receipt. A meeting may not be necessary if we decide to agree to your request in full. After the meeting we will write to notify you of our decision, which you will have a right to appeal. [For further details of this procedure, please refer to our Retirement Policy, a copy of which is enclosed.] This letter does not affect your right to retire voluntarily. You may take voluntary retirement at any time by giving the appropriate period of notice under your contract. Yours sincerely, ................................................................ [NAME OF SENDER] more than one year and not less months than six before the retirement date. The written request must be sent by the employee not earlier than six months but at least three before the months proposed retirement date. The law states that the meeting must be held to discuss the request within a reasonable period of receiving the request. Scrase Employment Solicitors are a specialist employment law firm based in Bristol. For further information, go to: www.scraselaw.com 2 July 2010 This precedent document is provided for guidance only and is not advice. You are recommended to seek competent professional advice before taking action in relation to the retirement of employees. Scrase Employment Solicitors accept no responsibility whatsoever for any loss resulting from errors or omissions contained within this precedent. Scrase Employment Solicitors The Coach House, 52a Egerton Road, Bristol, BS7 8HL Tel. 0117 985 1026 Fax. 0117 985 0063 www.scraselaw.com Principal: Rupert Scrase. Regulated by the Solicitors Regulation Authority. SRA Number: 473275