SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS)
(SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Reference No:
Title: Supplier Training (Single Envelope Tender)
STM-TSE-UM001-01
Link: http://www.tnb.com.my/suppliers/srm.html
Transaction Code: N/A
Version: 02
Date: Januari 2013
Amendment: -
Date: -
Version Control
Page: 1/10
1.2.2.3 Bidder Intent, Participate, Create and Submit Response
This document describes how to participate in the Single Envelope tender process.
In online tender process, suppliers will be invited to participate in a tender via email. Sample
email as below.
(Check latest email)
Mr. TAKUYA KIMURA,
We would like to draw your attention to the following RFx: 1808
Closing date for applications:
Start Date: 01.12.2012 18:05:00
Tender Closing Date: 20.12.2012 12:00:00
Opening Date: 20.12.2012 12:05:00
Tender Validity: 01.03.2013
You can find more information on our website: http://www.tnb.com.my/suppliers/srm.html
We would be delighted to receive an RFx response from you.
Kind regards,
Your purchasing company
In the email, there are some important information stated for suppliers to note.
Field
RFx number
Start Date
Tender Closing Date
Opening Date
Tender Validity
Description
Tender number
Tender float date
Date and Time of tender closing
Date and Time of tender opening
Validity period of the tender
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS)
(SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Reference No:
Title: Supplier Training (Single Envelope Tender)
STM-TSE-UM001-01
Link: http://www.tnb.com.my/suppliers/srm.html
Transaction Code: N/A
Version: 02
Date: Januari 2013
Amendment: -
Date: -
Version Control
Page: 2/10
Supplier has to access to the Supplier Portal to view the RFx (tender) detail.
The portal can be accessed from our website, http://www.tnb.com.my/suppliers/srm.html
1. Click on 04 Supplier Self Services image.
2. Click SUPPLIER SELF SERVICE Button image.
or directly from Supplier Relationship Management (SRM) Portal,
https://srm.tnb.com.my/portal , it will be prompted with a login screen.
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS)
(SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Reference No:
Title: Supplier Training (Single Envelope Tender)
STM-TSE-UM001-01
Link: http://www.tnb.com.my/suppliers/srm.html
Transaction Code: N/A
Version: 02
Date: Januari 2013
Amendment: -
Date: -
Version Control
Page: 3/10
1.2.2.3.1 Login to Supplier Portal.
At the login screen, enter:
Description
User ID
Password
Value
<Enter the User ID>
<Enter the password>
Note: Self service supplier id and password are given via email when supplier has
successfully registered as a TNB supplier. The email is sent to the supplier’s contact person
email as registered with TNB.
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS)
(SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Reference No:
Title: Supplier Training (Single Envelope Tender)
STM-TSE
TSE-UM001-01
Link: http://www.tnb.com.my/suppliers/srm.html
Transaction Code: N/A
Version: 02
Date: Januari 2013
Amendment: -
Date: -
Version Control
Page: 4/10
4
Upon successful log on, the supplier welcome screen will be displayed.
elcome screen,
screen to search or display RFx detail, go
o to
1.2.2.3.2 At the supplier welcome
tab. Keyin the RFx number at the Event Number field and click
button. The specific RFx will be listed at below section. To search for a specific RFx
number, supplier can click on
button by keyin the following
criteria:
Field
Description
Value
Event Number
Your RFx Number
<Enter RFx Number>
Event Status
My Responses
From
Status your RFx,
eg: Current RFx, Ended
RFx, Completed RFx
Your Response from when,
eg: Today
<Choose Status>
<Choose My Responses From>
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS)
(SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Reference No:
Title: Supplier Training (Single Envelope Tender)
STM-TSE-UM001-01
Link: http://www.tnb.com.my/suppliers/srm.html
Transaction Code: N/A
Version: 02
Date: Januari 2013
Amendment: -
Date: -
Version Control
Page: 5/10
Select/Highlight the RFx (Event Number) and click on
underlined event number
button or click at the
. Display RFx: XXXX screen will be displayed.
1.2.2.3.3 At display RFx screen, supplier shall view and check the detail information about
the RFx. There are three tabs displayed namely RFX Information, Items, and Notes and
Attachments.
RFX Information tab displays the RFx parameters such as Start Date, Tender Closing Date,
Opening Date, Tender Validity Date, Tender Fee Amount and Tender Fee Submission
Deadline.
Items tab display the material/product or services that is being tenderred.
Notes and Attachment tab displays any notes or documents attached by TNB for supplier to
read and review.
When decided to participate in the RFx, click on the
button else click on the
button if you do not want to participate in the tender. Click on the
button to decide later whether to participate or not in the tender.
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS)
(SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Reference No:
Title: Supplier Training (Single Envelope Tender)
STM-TSE-UM001-01
Link: http://www.tnb.com.my/suppliers/srm.html
Transaction Code: N/A
Version: 02
Date: Januari 2013
Amendment: -
Date: -
Version Control
Page: 6/10
When supplier/contractor click at any of the intent button, a message will be displayed.
This means that the supplier has decided and TNB has been informed. If there is any
changes towards the RFx, supplier will be informed via e-mail by TNB.
The
button allows supplier to print the RFx in pdf format.
The
button is similar to a chat function and allows supplier to
communicate with TNB.
The
The
button is to export the RFx information into microsoft excel format.
button is simply to refresh the screen/display.
1.2.2.3.4. Click on
button to close the display screen to or
button to
proceed.
1.2.2.3.5 Response Creation and Submission
Supplier can create their response depending on the tender fee status. If the tender has no
fee, the supplier can proceed with response creation and submit to TNB. Otherwise, the
supplier has to first pay the tender fee and inform TNB of the payment. Once the payment
status is updated, the
button will be enabled for supplier to proceed.
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS)
(SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Reference No:
Title: Supplier Training (Single Envelope Tender)
STM-TSE-UM001-01
Link: http://www.tnb.com.my/suppliers/srm.html
Transaction Code: N/A
Version: 02
Date: Januari 2013
Amendment: -
Date: -
Version Control
Page: 7/10
To create a response to TNB, click on
button. A Create RFx Response
screen will be displayed
1.2.2.3.6 Click on
tab. Depending on the question set by TNB, supplier will
see there are several questions that needs to be answered. If there are questions to be
answered, supplier has to answer the question acordingly else supplier shall proceed to the
next step.
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS)
(SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Reference No:
Title: Supplier Training (Single Envelope Tender)
STM-TSE-UM001-01
Link: http://www.tnb.com.my/suppliers/srm.html
Transaction Code: N/A
Version: 02
Date: Januari 2013
Amendment: -
Date: -
Version Control
1.2.2.3.7 Go to
Page: 8/10
tab to display the material/product/services which is being
tendered. Select each item accordingly and click on
button. Details for item screen
will be displayed. Supplier will have to input the price per unit for each item listed.
1.2.2.3.8 Go to Item Data tab and enter the price. Repeat this step for another items.
Field
Price
Description
Your price/value for
the item
Value
<Enter Price >
*Note: Please ensure you enter the price in every line of item before you click submit.
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS)
(SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Reference No:
Title: Supplier Training (Single Envelope Tender)
STM-TSE-UM001-01
Link: http://www.tnb.com.my/suppliers/srm.html
Transaction Code: N/A
Version: 02
Date: Januari 2013
Amendment: -
Date: -
Version Control
Options:
Page: 9/10
Tab. This function is used by the supplier to indicate any discount
given towards the items’ price.
1.2.2.3.9 Go to
tab, click on
button and choose type of discount
for every seleted item.
Discount (Absolute) means supplier need to enter amount in RM, eg: RM 1000.
Discount (%) means supplier need to enter the percentage of the discount, eg:20%.
1.2.2.3.10 To check whether all the information are correct, in the Create RFx Response
screen, click on
button . If there is no error, message ‘RFx response is complete and
contains no errors’ will be displayed.
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS)
(SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Reference No:
Title: Supplier Training (Single Envelope Tender)
STM-TSE-UM001-01
Link: http://www.tnb.com.my/suppliers/srm.html
Transaction Code: N/A
Version: 02
Date: Januari 2013
Amendment: -
Date: -
Version Control
Page: 10/10
1.2.2.3.11 Finally, supplier needs to submit the response to TNB. Click on
button.
When the response is submitted, a message ‘RFx response [RFx Number] submitted’ will be
displayed. Click
button to close the screen and and system will bring you back to the
welcome screen.
1.2.2.3.12 Click on
-end-
.button to exit from the system.