19 Jan 2015
An associated event of the 2015 Santos Tour Down Under
STREET PARTY
Mon 19 Jan
5pm - 11pm
Come and join us for fun and festivities
TRADERS GUIDE
Facebook/TourrificProspect
@ProspectRd
CityofProspect1
This is
a
Free an Dog
d
Smokin No
g
Event
www.prospect.sa.gov.au 2014 site map
Note: 2015 Site map will be released once finalised
BARKER GARDENS
STAPLES COURT
TAXI
FENCE - MESH
STAGES
WILLCOX AVE.
FOOD AND DRINKS
PROSPECT RD.
WELLNESS VILLAGE
OFFICIALS
PARKING
BIKE RACK
ENTRY
TOILETS
OLIVE
STREET
STAGE
OLIVE ST.
OCHRE MARKETS
LEGEND
P
DISABLED TOILETS
FIRST AID
ATM
POLICE VAN (LOST CHILDREN
& PROPERTY)
i
i
MARKETS
EVENTS
OPERATION
CENTRE
ST.
JOHN
FLORA TCE.
TAXI
WATER/ICE
P
KINTORE
AVE STAGE
TOILETS
PARENT
& CHILD
RETREAT AT
PLAYGROUP SA
P
MYRTLE ST.
P
ROSE ST.
TOILETS
CHILDRENS
ZONE
RIDE A BIKE
RIGHT
CHILDRENS BIKE RIDE
REGISTRATIONS
2/
TAXI AVAILABLE OUTSIDE
COLES, PROSPECT RD AND
GLOUCESTER STREET
(OPP MARIAN PLACE)
COMMUNITY BUS STOP
VINE ST PLAZA
STAGE
VINE STREET
CITY OF PROSPECT
INFORMATION STALL
LABRINA AVE.
Contents
Message from City of Prospect CEO Mark Goldstone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . 4.
Message from Minister for Tourism Leon Bignell. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . 4
Contact Details ................................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
2015 Tourrific Prospect – Involvement Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . 8
Lodgement of Application Forms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . 9
Issue of Street Trader’s Registration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . 9
Street Trader’s Registration Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Compulsory Trader Forms........ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Temporary Event Food Notification Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Limited Liquor Licence Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 20
Trader Agreement............................ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . 25
1. Temporary Road Closures & Delivery Instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
2. Waste Management.............. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
3. General Power Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
4.Set Up Rules & Boundaries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . 31
5. Smoke Free................................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 31
3/
Message from City of Prospect
CEO Mark Goldstone
The world’s eyes will be on the 2015 Santos Tour Down Under in Adelaide from 17 to 25
January 2015 but on 19 January, world cycling enthusiasts and our community will also pause
to watch, participate and party with City of Prospect at the Tourrific Prospect street event.
On Monday 19 January (Santos Tour Down Under’s only rest day), City of Prospect doesn’t
want you, our guests to rest; and instead invite you to venture north of Adelaide’s CBD for
more cycling festivities in an internationally enticing atmosphere right in Prospect’s Village
Heart.
Tourrific Prospect celebrations have always had an emphasis on a great night out for families, a
chance within our busy lives to come together and have the type of family fun that stays in our
memories for years to come.
Local businesses will open late and trade on the street, cycling demonstrations and an
atmosphere of cool jazz, funky dance bands, creativity and casual hospitality will be presented
across sponsored stages and dedicated youth and activity zones.
Media personalities and an array of colourful street performers will also add to the colour
of the unique and wide variety of street party opportunities on offer. There will be the old
favourites and some new varieties of quality food, wine and boutique beers and ciders
available and suitable for all budgets.
From early evening, we will take advantage of daylight savings, our fantastic Mediterranean
climate and Prospect’s ‘Village Heart’ event site as we close Prospect Road and welcome you
to our own festival of cycling and cycling-orientated street party fun.
I invite you all to get involved again or for the first time with your families and friends in this
unique, international event in our City.
For the fourth time in a row, join with us to celebrate our active, healthy, creative and vibrant
City and community.
Message from Minister for Tourism
Leon Bignell
“We’re delighted Tourrific Prospect will again be a major part of next year’s Santos Tour Down
Under.
This vibrant street party has become very popular and has been embraced by the local
community, as well as the many interstate and overseas visitors who come to South Australia
to enjoy the world-class cycling and the festival that surrounds the Santos Tour Down Under.
I would encourage everyone to head to the Prospect Road Village Heart on January 19 next
year to enjoy the great food, wine, and entertainment and the welcome atmosphere of
Tourrific Prospect.”
4/
contact details
EVENT MANAGEMENT
SPONSORSHIP
Sally-Anne Biggs
Project Manager – Major Events
Phone : 8342 8059
Mobile: 0416 178 308
Email : [email protected]
Tony Stacey
Sponsorship Coordinator
Mobile: 0412 699 930
Email : [email protected]
Carolyn Ramsey
Manager Arts, Gallery and Events
Phone : 8342 8075
Email : [email protected]
Jennifer Buchan
Economic Development Officer
Phone : 8342 8031
Email : [email protected]
Nigel Dale
Community Events Coordinator
Phone : 8342 8078
Email : [email protected]
Julie Wrobel
Media, including Social media – Algo Mas
Phone : 8232 2526
Mobile: 0418 856 875
Email : [email protected]
5/
Executive Committee
Kristina Barnett
Elected Member
Email : [email protected]
Ashley Dixon
Elected Member
Email : [email protected]
Mark Goldstorne
CEO
Phone : 8269 5355
Email : [email protected]
2015 Tourrific Prospect
be part of a world-class event
Celebrating its sixteenth year, the 2014 Santos Tour Down Under was a resounding
success, with more than 757,000 people lining the streets of Adelaide and South Australia’s
beautiful regions. The Santos Tour Down Under is the first event on the UCI World Tour
calendar and the only one in the southern hemisphere. In 2015, the City of Prospect will
host the rest day celebrations as part of the festival of cycling. The Santos Tour Down
Under is a festival of cycling that embraces the whole community and 2015 will be no
exception.
MONDAY 19 January 2015
Tourrific Prospect 2015
Prospect Road Village Heart
5pm - 11pm
Tourrific Prospect 2015 is the City of Prospect’s premier festival. It is a Santos Tour Down
Under (STDU) associated event and enjoys the benefits that come with being a key event
in South Australia’s largest sporting event.
With strong consistent local support Tourrific Prospect has seen our event attendance
figures nearly quadruple from 8,000 people in 2012 to over 22,000 in 2014. Our audience
is predominantly drawn from local and neighbouring regions with some additional interest
from the many national/international visitors who join us to soak up some ‘local culture’.
On Monday 19 January, Tourrific Prospect will embrace the community, its history and the
creativity of its people. Its welcoming atmosphere will provide something for everyone,
regardless of age, gender or income.
Promoted as a street party Tourrific Prospect is a large free event. There are four
entertainment stages with a great range of music genres; dancing and cultural activities;
family and children’s areas; smooth tunes that set the mood for Vine Street Plaza, and
‘party bands’ that will sees the audience dancing the night away. In addition is the Ochre
markets and Wellness Village, which provide a dedicated area for people to wander, be
entertained, buy and get to know their local businesses.
Tourrific Prospect will continue its dedicated marketing campaign. Event traders and
sponsors will be promoted widely through the City of Prospect Magazine; extensive
poster/ flyer distribution; social media, local and state media including radio and press.
Why not join us and ride this campaign.
6/
Since 2012 business involvement has increased each year filling the precinct with colour
and vibrancy. Examples of traders involved in 2014 were:
Adelaide Youth Orchestra (ADYO), African Twilight Markets, Babanusa, Back In Motion
Prospect, Bank SA, Basil and Lemongrass, Bella Beba, Blind Sporting Council, Bloom
Hearing Specialists, BP, Brew Boys, Bullina China Shop, Cafe Cena, Cafe Di Roma, Cafe
Komodo, Cellarbrations, Chi Chi’s, Chicken Castle, CIBO Espresso, Cocolat, Commonwealth
Bank, Cross Training Systems, Cruiseabout, DAMES, Darwin Jewellery, David O’Loughlin,
First National Real Estate Riggall, Fitzroy Physiotherapy, Foodland, Giro Gelato, Glow
Pilates, Golding Wines, A to Z Jewellery, Jetts Prospect, John & George’s Hair Salon, Le
Creperie, Leo’s Pizza Restaurant, Line Bait, Lions Club of Prospect Blair Athol, Lizards
on the Fridge, Lula Blu, Lula Tu, McGlashan Bros., MomiJi Sushi, MOSH, Muratti, Natura’s
Icecreamery, NBN Co, North Adelaide Football Club, Organo Gold, Poppi, Prospect Girl
Guides, Prospect History Group, Prospect Pharmacy Advice, Prospect Podiatry, Rotary
Club of Prospect Sunrise and Prospect; Royal India Groceries, Shanker’s Authentic Indian
Cuisine, SILK Laser Clinics, Smooth Revolution, Sonni Lou Designs, SOS Foundation, Sukh
Sagar, Swerve Hair, Taoist Tai Chi Society, Telstra Northpark, The Bird Cage, Geoffrey
Stapleton Gallery, Hills Cider Company, The Hon Rachel Sanderson, The Physio Clinic,
Twenty Fifty Two, Viet L’Amour, Wild Fox Wines, Wild Fusion, Windmill, Zefertiti,
Zoom Juice.
There are several ways to be involved
They include:
Option 1 - Being a sponsor
Option 2 - Operating as a Food and Beverage trader but do not have a business in the City
of Prospect (Outside Trader)
Option 3 - Operating as a Food and Beverage trader and do have a business in the City of
Prospect (Local Trader)
Option 4 - Having a goods or service stall in the Wellness Village or Ochre Markets.
Option 5 - Raising money or profile for a charity and service clubs
Option 6 - Opening your existing during the event (Late Trade)
To be involved or find out more information
please attend our Trader meetings.
Meetings are scheduled for:
11 September 2014 - Thursday
23 September 2014 - Thursday
17 November 2014 - Monday
11 December 2014 - Thursday
8 January 2015 - Thursday
7/
involvement options and forms you will need
Food and LIquor
trader
Food trader
non Food trader
opening late
Final due
date
page
no
Trader Registration
Trader Registration
Trader Registration
Trader Registration
18 Nov 2014
10
Description of
trade
Description of
trade
Description of
trade
Description of
trade
18 Nov 2014
10
Menu description
Menu description
18 Nov 2014
10
Option as a
food trader
Option 2, 3 and 5
Option as a
food trader
Option 2, 3 and 5
Option as a
food trader
Option 2, 3 and 5
18 Nov 2014
11-13
Power
requirements listed
Power
requirements listed
Power
requirements listed
18 Nov2014
14
Gas profile and
Safe keeping
Gas profile and
Safe keeping
18 Nov 2014
14
Tag and testing
statement
Tag and testing
statement
Tag and testing
statement
18 Nov 2014
14
Waste profile and
Environmental
commitment
Waste profile and
Environmental
commitment
Waste profile and
Environmental
commitment
18 Nov 2014
15
Work health and
safety agreement
Work health and
safety agreement
Work health and
safety agreement
18 Nov 2014
15
Insurance details
submitted
Insurance details
submitted
Insurance details
submitted
18 Nov 2014
16
EHA and forms
EHA and forms
18 Nov 2014
16-18
18 Nov 2014
20-24
18 Nov 2014
25-26
Liquor Licence
and application
Trader Agreement
8/
Trader Agreement
Trader Agreement
Trader Agreement
Lodgement of Application Forms
Please complete and return the Trader Application Form no later than the due date:
Friday, 18 November 2014. Failure to do so may jeopardise your business’s involvement
and participation in this event. Please contact the Event Organisers for advice on your set
up plans before finalising your equipment order.
Issue of Street Trader’s Registration
Confirmation of registration will be provided by Council upon approval of the application,
along with an invoice. In order to avoid disappointment and not jeopardise your
company’s involvement in 2015 Tourrific Prospect, payment of your invoice is required by
the due date (which will be stipulated on the invoice).
Fees are to be made payable to City of Prospect.
conditions of issue
1. The extent of the area for display/selling of goods will be determined by Council and indicated upon final Trader location provision.
2. All traders involved will abide with the green event requirements as detailed in this guide.
3. A copy of a Certificate of Currency of your current Public Liability Insurance (minimum $10m) must be provided with this application.
4. Council may revoke a Street Trader’s participation for any breach of these conditions.
5 Refund of fees paid if you withdraw your application, are as follows:
a. Eight weeks notice or more: full refund.
b. Less than eight weeks’ notice, more than four weeks’ notice: 50% refund.
c. Less than four weeks’ notice: nil refund.
9/
street trader’s registration form
Name of
…………………………………………………………………………………………………………………..…..……………………………...........................
Company/
(Full name of business)
organisation
…………………………………………………………………………………………………………………..…..……………………………...........................
(Trading as)
address
…………………………………………………………………………………………………………………..…..……………………………...........................
…………………………………………………………………………………………………………………..…..……………………………...........................
contact
person
…………………………………………………………………………………………………………………..…..……………………………...........................
Business PH
…………………………………………………………............. email………………………………..…..………………………...............................
contact PH
………………………………………………………………………mobile………………………………...............………..…..……………………….....
I hereby apply for the Street Trader’s Registration to operate a trader’s stall within Prospect
.
Road during Tourrific Prospect on Monday 19 January 2015 (from 5pm - 10.30pm), in
accordance with the terms & conditions as set out by the Corporation of City of Prospect.
description of trade
Brief description of your business and your activity during Tourrific Prospect
Food Traders – menu
To ensure there is minimal duplication at Tourrific Prospect, you are asked to provide a
priced menu.
On the 30 November 2014, it is intended that menus will be printed on the official program.
Changes after this will not be reflected in the program.
If items are not on the menu then you may not be able to sell those items at the event.
menu item
10/
PRICE
Involvement options
Please select the option that best suits your trade during Tourrific Prospect.
Be a part of the 2015 Santos Tour Down Under and Tourrific Prospect! Traders at the 2014
Tourrific Prospect found it to be a positive and worthwhile experience – there were many
happy faces at the end of the night. If you would like to be part of the 2015 celebrations please
choose an option that is applicable to you (note, multiple sites are also available).
Option 1 Sponsorship Packages
Cost: $3,000 - $20,000
Businesses have the opportunity to further extend and increase business awareness and
markets by becoming a sponsor. Sponsorship opportunities range from being the Lead
Sponsor, to supporting an Entertainment Venue or Activity (eg, the Olive Street Stage or
Youth Zone).
• Have your brand or business associated with this positive experience
• Have your logo displayed on all of our street signs, websites, our social media pages,
brochures and all marketing material
• Be a part of sponsorship functions and events, including an exclusive tour of the circuit
before the Race Start.
Contact Carolyn Ramsey to discuss sponsorship opportunities in more detail and develop
a package that suits your needs.
Option 2 Traders package $850 for food businesses
outside the City of Prospect Boundary
ITEMcost
Package price, including a 3m x 3m site, 3m x 3m marquee, 2 trestles, 2 chairs, 1 light and 1 power source.
$850
Additional site provisions of 3m x 3m and 3m x 3m marquee, 2 trestles, 2 chairs, 1 light and 1 power source.
For traders not registered in the City of Prospect. $850
1 x additional trestle. $16
1 x additional chair. $6
1x additional single phase power connection. (cord not provided)
$25
Providing own van. Package includes site provisions for the van, 1 power source.
$850
Liquor Licence Application
$67
amount
Total
Total
11/
COMPULSORY FORMS
Power requirements - COMPULSORY All Traders
This information is required to ensure that adequate power is provided to your site. Failure
to accurately complete this section may result in the power supply being inadequate,
for which no responsibility will be taken by City of Prospect or the supplier, and any
work required to upgrade power requirements close to, or during the event may attract
additional charges.
In the event of an over demand for power, preference will be given to those traders who
provided timely and accurate information. Additional charges will apply for excessive
power requirements.
Note: NO three phase power available unless under special conditions approved by
Council Events team. NO spotlights to be used or available.
All Appliances (description)
Watts/AMPS I declare that my electrical appliances are currently tested and tagged and will be
compliant on the day of the event, Monday, 19 January 2015. I understand that any noncompliant appliances will be prohibited by Council during the event. I, the undersigned,
hold the strongest belief that the above information is as accurate as possible and
understand failure to declare power requirements may cause appliances to be prohibited
by Council during the event.
e
Pleas
Sign
Signed: …………………………...............…….............................…….......... Date: …………………............................................
gas Profile - COMPULSORY All food and beverage traders, or those carrying gas
List all types of gas products you expect to bring your stall at Tourrific Prospect.
gas type
size
Measures to ensure your gas is kept safe
14/
number of
COMPULSORY FORMS
waste Profile - COMPULSORY All Traders
List all types of products and potential waste materials expected to be generated by your
stall at Tourrific Prospect.
waste stream material
est qty (Kg&/or units)
recyclable/compostable
Environmental Commitment - COMPULSORY All Traders
Prior to any approvals being issued to trade at Tourrific Prospect, you are required to sign
the following Environmental Commitment:
I, ………………………………………………………………………….............................................. [insert name] as proprietor/
e
Pleas
Sign
manager of …………………………………………………………………………................................... [insert business name]
advise that I have read and understood the environmental conditions under which street
trading will be permitted for Tourrific Prospect on Monday, 19 January 2015 and I commit to:
• abide by the conditions
• use only approved environmentally appropriate items
• ensure that my staff also understand and abide by the conditions.
Signed: …………………………...............…….............................…….......... Date: …………………............................................
Thank you for your contribution to making the Santos Tour Down Under – Tourrific Prospect ‘Green’. This commitment is a
statement that you understand the waste reduction aims of the Santos Tour Down Under – Tourrific Prospect and that you
and your staff will follow the conditions as contained in these guidelines.
Work Health Safety - COMPULSORY All Traders
Section 3 of the Work Health and Safety Act 2012 (South Australia), legislates that a
Person Conducting a Business or Undertaking is obligated “to secure the health and safety
of workers and workplaces by protecting workers and other persons against harm to their
health, safety and welfare through the elimination or minimisation of risks arising from
work or from specified types of substances or plant” and “that workers and other persons
should be given the highest level of protection against harm to their health, safety and
welfare from hazards and risks arising from work, or from specified types of substances or
plant, as is reasonably practicable.”
I, ………………………………………………………………………….............................................. [insert name] as proprietor/
e
Pleas
Sign
manager of …………………………………………………………………………................................... [insert business name]
agree to meet my obligations as a Person Conducting a Business or Undertaking to
protect workers and other persons against harm to their health, safety and welfare through
the elimination or minimisation of risks arising from their duties and involvement with the
event 2015 Tourrific Prospect.
Signed: …………………………...............…….............................…….......... Date: …………………............................................
15/
COMPULSORY FORMS
Insurance - COMPULSORY All Traders
Food traders involved in Tourrific Prospect require a Certificate of Currency of your Public
Liability Insurance (minimum $10 million), highlighting City of Prospect as an interested
party on the night of Tourrific Prospect. This can be obtained from your insurer - please
address your Certificate of Currency to City of Prospect. Traders failing to provide this
documentation risk having their registration cancelled.
I, ………………………………………………………………………….............................................. [insert name] as proprietor/
manager of …………………………………………………………………………................................... [insert business name]
have provided the City of Prospect with a copy of my Certificate of Currency of my Public
Liability Insurance (minimum $10 million)
e
Pleas
Sign
Signed: …………………………...............…….............................…….......... Date: …………………............................................
Eastern Health Authority All Food and beverage traders
• There may be up to 15 000 people at Tourrific Prospect on 19 January 2015.
• Set up time, space and utilities are limited.
• Visitors are looking for convenient, reasonably priced food options that they can carry easily.
Please consider all logistics in planning menus for Tourrific Prospect. Contact the event
organiser if you have any queries regarding the operation of your food outlet on the night.
Food traders – safe food storage and preparation practices
Food vendors are reminded that they must comply with all legislation and regulations
regarding food safety standards, including the Food Act 2001.
Eastern Health Authority (EHA) will provide Environmental Health Officers at the event.
All stalls wishing to sell food must read and complete the Food Notification Booklet and
associated forms. The forms that follow are to be submitted to the City of Prospect with
your full application.
Eastern Health Authority’s Environmental Health Officers will be on-site to check for
safe food preparation and serving including hand washing, fire fighting equipment,
sanitation facilities to avoid cross-contamination and probe thermometers to ensure food
temperature is kept within healthy range.
It is compulsory that fire fighting equipment be provided by the Trader as appropriate for
the type of cooking and heating appliances being used. An A.B.E Dry Powder Extinguisher
is recommended for all food stalls, however a Wet Chemical Fire Extinguisher MUST be
provided for vendors using a deep fryer.
Advice, documents, EHA, Food Safety Information for Special Events Kit and further
information available from:
Eastern Health Authority 101 Payneham Road
St Peters SA 5069
www.eha.sa.gov.au
16/
PO Box 275
Stepney SA 5069
T 8132 3600
F 8132 3623
E [email protected]
16/
TEMPORARY EVENT FOOD NOTIFICATION FORM
INDIVIDUAL FOOD OUTLET
**Please print clearly and read the attached information before completing the form**
Event Details
Name of Event:
Date(s) of event :
___________________________________________________________________________________
Location of Event:
Site Number:
___________________________________________________________________________________
Your Details
Proprietor’s Name (Person(s) or Company ‘Pty Ltd’):
___________________________________________________________________________________
Proprietor’s Address:
___________________________________________________________________________________
Mailing Address:
Postcode:
___________________________________________________________________________________
Telephone:
Mobile:
Fax:
___________________________________________________________________________________
Email:
ABN:
___________________________________________________________________________________
Stall/vehicle details
Food business notification number:
___________________________________________________________________________________
Business or trading name:
___________________________________________________________________________________
My Business is (tick appropriate box)
□ An outdoor temporary structure, eg marquee, tent
□covered
□uncovered
□ Mobile food unit/cart/vehicle
□ stall within a building
□ Other (please specify) ________________________________________________________________________
Version: 1 January 2011
17/
My Business will be selling/giving away (tick appropriate box[es])
□ Hot cooked/reheated food
List food:
___________________________________________________________________________________
□ Cold prepared food
List food:
___________________________________________________________________________________
□ Drinks/Beverages
List food:
___________________________________________________________________________________
□ Tastings of opened products
List food:
___________________________________________________________________________________
□ Pre-Packaged low risk foods
List food:
___________________________________________________________________________________
□ Show bags
List food:
___________________________________________________________________________________
My Business has the following facilities (tick appropriate box [es])
□ Refrigeration/Cold storage
Details:
___________________________________________________________________________________
□ Cooking equipment
Details:
___________________________________________________________________________________
□ Sinks/Washing facilities
Details:
___________________________________________________________________________________
□ Hand washing facilities
Details:
___________________________________________________________________________________
□ Food grade sanitiser
Details:
___________________________________________________________________________________
□ Thermometer
Details:
___________________________________________________________________________________
□ Other
Details:
______________________________________________________________________________________________
I (PRINT NAME) ………………………………………………………..…………….… being the proprietor of the above
premises/ site, consent to the disclosure …………………………………………………………….…. (NAME OF EVENT
ORGANISER / VENUE MANAGEMENT), of all information or publication of documents relating to the premises / site
which may be revealed or obtained as a result of an inspection conducted in relation to the Food Act 2001 during the
…………………………………………………………………………… (NAME OF EVENT) by authorised officers of the
Eastern Health Authority.
Signed (Proprietor):
Date:
___________________________________________________________________________________
Version: 1 January 2011
18/
COMPULSORY FORMS
Limited Liquor Licence All liquor traders and traders opening late with customers
accessing the street.
If you intend to sell and supply alcohol outside of the terms and conditions as set out in
your current liquor licence, or if you do not have a liquor licence, you will require a Limited
Liquor Licence. Please complete the application attached to this Trader’s Guideline – the
City of Prospect will submit the completed limited licence application on your behalf. A
$77.00 charge will be added to the registration invoice (to cover the fee charged by the
Liquor and Gaming Commission to obtain a Limited Licence).
As an applicant of a limited liquor licence for 2015 Tourrific Prospect I, the undersigned,
confirm that our company will abide by the conditions outlined by the Office of the Liquor
and Gambling Commissioner, on the liquor licence, and the strategies outlined in the Risk
Management Plan.
All permanent staff will have received recent training in Responsible Service of Alcohol,
and as a consequence will understand their obligations in relation to:
• ensuring that only certain types of ID are acceptable for proof of age
• refusing to serve alcohol to minors
• refusing to serve alcohol to intoxicated patrons
• monitoring patron behaviour, including behaviour that may indicate that
someone is under the influence of an illicit substance
• providing patrons with access to free cool drinking water.
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Signed: …………………………...............……..................................Print Name: …………………............................................
19/
Limited Licence Application
Liquor Licensing Act 1997 (the Act)
WRITE YOUR EVENT DATE(S) IN THIS BOX HOW TO APPLY
Apply online at www.cbs.sa.gov.au/. By applying online you receive a quick and
efficient service.
1.
This application form is for a person who applies for a liquor licence for a ‘one off’
function. If the application is granted, the applicant will become the licensee.
2.
SMALL EVENTS - Lodge this application no later than 14 days before the event.
3.
LARGE EVENTS - Lodge this application no later than 60 days before the event.
4.
You must complete every question on this form. If information is missing, you may
be asked to supply the required information and/or documents. Failure to supply
required information and/or documents may delay a decision on your
application. You may even be refused a licence.
5.
For more information visit www.cbs.sa.gov.au/
6.
For help with completing this form, email [email protected] or call 08
8226 8555.
OFFICE USE ONLY By (circle) email / OTC / fax / post Date lodged ____ / ____ / ________ Amount paid ___________________________ Receipt number ________________________ APPLICANT DETAILS - ALL SECTIONS TO BE COMPLETED
1. Name of applicant (company, incorporated body or individual person)
2. Main contact person for application
Name
Phone
3. Postal address(or registered office address if a body corporate)
Suburb
Postcode
Phone no
Mobile no
Email address
Fax no
4. Do you hold another Licence under
the Act?
Page 1 of 8 20/
YES
Licence No:
NO
Go to Question 6
5
5. Name of premises/venue
6. Is the function to be held for a person or body
corporate other than the applicant?
NO
YES
below
go to Question 8
X provide the name and address of that person or body corporate
Name CITY OF PROSPECT
Address 128 PROSPECT ROAD
Suburb prospect
Postcode 5082
7. Event organiser’s name/address if different from main applicant
Name CITY OF PROSPECT
Address 128 PROSPECT ROAD
Suburb prospect
8. Type of Limited Licence required
Postcode 5082
Sale of Liquor
Consumption of Liquor
Extended trading to an existing licence:
Area
Hours
Capacity
Entertainment
9. Is there an admission charge?
NO X
10. Name of function / Description – eg 21st, sporting
presentation, festival name etc
Tourrific Prospect is an associated event of the Santos Tour
Down Under that features the local precinct and culture.
YES
Amount $ ____________
11. Date(s) sought for licence 19th January 2015
12. Event start / finish time
Start time
Finish time
Hours duration
4.00pm
11.30pm
(if past 1 am you may need
7.5 hrs
to obtain local council
consent)
13. Type of premises – eg café, restaurant, bus, hall
street
(for buses, include vehicle registration number)
14. Address of premises where function is being held
Page 2 of 8 21/
20 to 200 Prospect Road, Prospect 5082
15. Describe parts of the premises that licence will apply
to.
Detail any facilities to be used, eg indoor / outdoor areas.
Please refer to the attached map. Predominately
it will cover Prospect Road, Vine street Plaza and
surround businesses.
(If outdoors, a map should be provided with this application.)
16. Capacity of venue
9000
17. Maximum no. of persons expected at the venue at any
one time
5500
(if capacity exceeds 300 and is outdoor, you may need to
obtain local council consent)
18. No. of toilet facilities
4
Male _________
5
Female ________
Existing toilets ________
19. Is entertainment being supplied? (eg type of music /
live entertainment)
2
Disabled ________
Unisex
Portable Toilets
YES X Provide details below
NO
20. Name of person(s) in charge of supply / consumption
/ sale of liquor
21. Type of liquor to be served (state if BYO)
22. How will liquor be served? (eg plastic cups, cans,
open bottles) ?
23. What measures will be taken to ensure liquor is not
supplied in a manner detrimental to the public (eg, no
supply to intoxicated persons or minors)?
24. Will the event include people under 18 years (eg, will
minors be present at the function after 12 midnight)?
NO
YES X Provide details below
NO
YES X
NO
YES X Provide details below – size, exits, fire
retardants, treatment etc
Note: if minors are present, they must be accompanied by a
parent or legal guardian.
25. Will the event include multiple licensees?
If your event includes multiple licensees / participants,
please provide their details by completing Attachment A.
See Explanatory Note 8 attached to this form.
26. Will a marquee be erected?
Most Marquees are 3meters by 3 meters.
They are hired from a repeatable hire company.
Page 3 of 8 22/
50
27. Will licensed security persons be present?
NO
YES X Provide details of company employed and how
many personnel below
A minimum of 20 Guards will be provided for persons on the
event site at any one time up to 5000 guests. Over 5000
guests at any one time time an additional guard will be
provided for every 250 persons on site.
CHARITABLE OR COMMUNITY EVENTS ONLY
Complete this section if the function is to be held for a licensed charity or a community purpose which benefits the wider community (ie, this is not
a club function which directly benefits the club and club members).
Event purpose
Name of charity of community organisation
Main contact person
Do you intend to apply for a fee exemption – see
Explanatory Note 5
NO
CONSENT
I / We consent to this application.
I / We confirm that I am / we are 18 years of age or over.
Name of applicant, person or body corporate holding the function
Signature
Date
Name of landlord, lessor or person responsible for control of
premises
Signature
Date
Page 4 of 8 23/
YES
EXPLANATORY NOTES
Fees - This application must be accompanied by a fee of $77.
This fee is payable for each day, or part day, for which the licence is required. High risk events may incur additional
fees and you will be notified by CBS if this is the case. For the latest information about fees and charges go to
www.cbs.sa.gov.au
Late fees - Applications not lodged within the prescribed time will incur an additional late lodgement fee of $77. 1)
2)
Explanation for late lodgement – You will need to provide an explanation for late lodgement with this application.
Duplicate applications - Do not lodge your application more than once. Duplicated applications may incur extra fees
and may not be refunded. 3)
4)
5)
Charitable or other community events – the application fee may be waived for a limited licence where, in the opinion
of the licensing authority, the function or event is to be held for charitable or other community purposes. 6)
Lodgement deadline - To ensure the limited licence is granted before the function date, the application must be
lodged with the Liquor and Gambling Commissioner within the following timeframes:
¾
¾
¾
¾
Show or exhibition lasting more
than 3 days , or a festival
At least 60 days before
All other cases
At least 14 days before the function date
For a show or exhibition lasting more than three days, or a festival – at least 60 days before the first day of
the show, exhibition or function.
In any other case – at least 14 days before the function
Where there is more than one function or functions which are to last more than one day, the time limitation
is counted from the first of those functions or days.
No block dates are to be provided.
7)
The requirement to obtain the consent of the owner/lessor/person responsible for control of the premises may be
waived where it is impractical or unnecessary to do so.
8)
Should the application be granted, the licence will be subject to various conditions. Please read your licence.
It must be displayed in a prominent position during the whole of the function.
9)
A limited licence does not absolve the licensee from their obligations under the Liquor Licensing Act 1997 including the
mandatory Codes of Practice.
10) In certain circumstances additional information may be required by Consumer and Business Services, for example:
o A plan of the area (in the plan, define the area intended to be licensed)
o Details of council or progress association views about the event
o Details of police views about the event
o A completed pre-event planning checklist.
11) More information about limited licences is available at www.cbs.sa.gov.au. If you have a specific question about your
application, email [email protected] or call on 8226 8555.
Page 7 of 8 24/
TRADER AGREEMENT Trader’s Copy
City of Prospect’s Mutual Liability Scheme requires that all Traders agree to the following terms and
conditions in relation to participation in 2015 Tourrific Prospect, an associated event of the Santos
Tour Down Under.
1.
The Trader agrees to indemnify and to keep indemnified the Council, its servants and agents
and each of them from and against all actions, costs, claims, damages, charges and expenses
whatsoever which may be brought or made or claimed against them or any of them arising out
of or in relation to the issuing of the permit.
2. The Trader shall take out and keep current a public risk insurance policy in the name of the permit
holder insuring the permit holder for the minimum sum of ten million dollars ($10,000,000)
against all actions, cost, claims, damages, charges and expenses whatsoever which may be
brought or made or claimed against the permit holder in relation to the activity.
3. The Trader must provide confirmation of insurance to the Council. Such policy shall bear
the endorsement of the Insurer indicating the Insurer accepts the indemnity given by the
permit holder.
4. Stores wishing to trade as per normal will incur no costs.
5. The Trader, where appropriate, shall ensure that it is licensed or registered to carry out the
activity authorised by the issuing of this permit.
6. Any permitted stall selling alcohol must obey all regulations and legislation. Failure to comply
will cause the termination of event trading.
7. An authorised food notification form (available from Council or the Eastern Health Authority
website) must be completed by all food stalls and submitted before 30 September 2014. Not
complying to do so, will be classified as a breach of the agreement and the Council will have
reserved rights to disqualify you to trade on the event site.
8. All permit holders of an Eastern Health Authority (EHA) Trading Permit must comply with the
Food Act 2001 and Food Safety Standards. Inspection will take place on event day and failure
to comply will result in your stalls trading permit to be terminated.
9. The permit is not transferable under any circumstances.
10. The Trader shall comply with and give all notices required by any Act of Parliament, Ordinance,
Regulation or By-law relating to the activity.
11. The Trader and all others involved with the stall must conduct themselves in an orderly manner. City of
Prospect holds a zero tolerance policy on negative or unruly behaviour towards any staff or volunteer
of Council, any member of the public or any other permit holders. If this behaviour is noticed you will
be evicted from the 2015 Prospect Road Tour Down Under Street Party immediately.
12. Any illegal activity including the selling of contraband is not acceptable and will not be
permitted and tolerated at the event. Failure to comply will result in eviction from the 2015
Prospect Road Tour Down Under Street Party and police will be notified immediately.
13. The Trader will ensure their site or sites are left in a clean and tidy condition at the conclusion of
the Tourrific Prospect, Down Under Street Party. A cleaning charge will be issued to the Trader
if deemed necessary.
25/
Trader’s Copy continued
14. The City of Prospect has the final ruling regarding any decisions of direction, marketing,
management and execution of the 2015 Tourrific Prospect Street Party. No further discussion
will be had once decision is final.
15. Trader meetings will take place before the 2015 Tourrific Prospect Street Party. It is encouraged
that you attend these meetings as any further information will be issued here. Meeting times
and location will be issued upon receipt of your application.
16. Once your application has been received by the Event Coordinator, an email or letter will be
sent to acknowledge receipt of the application. If you do not receive a letter and/or email within
two weeks of the application, it should be assumed that applications have not been received by
Council. You are encouraged to follow up your application if this is the case.
17. Applications will only be receipted upon receiving full payment of compulsory participation fee.
18. Applications which are not approved will receive a full reimbursement of the compulsory
participation fee.
I, the undersigned, agree to the above terms and conditions to participate in
Tourrific Prospect, an associated event of the 2015 Santos Tour Down Under.
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Name: …………………………...............…….............................…Signature…..........................................................................
Organisation…………………..............................................................................…………………................................................
26/
Further Important Information
1. Temporary Road Closures & Delivery Instructions
To ensure a safe environment for the event and to maintain traffic movements on surrounding
roadways, temporary road closures and traffic diversions will be put into place.
Road diversions have been established to elevate traffic congestion on Braund Road and residential
side streets.
monday 19 january 2015 to 7am Tuesday morning
Temporary Road Closure until 7am
No Stopping / No Parking
Note: All roads will be reopened as soon as practicable, in order to minimise inconvenience to
traders and residents.
Road Closure are from Gloucester Street to Staples Court
Note: restrictions apply 20m either side of Prospect Road, with exception of Kintore (37m) &
Myrtle (30m)
Detours
Whilst temporary road closures are in place, north and southbound traffic will be diverted along
Main North Road and Churchill / Torrens Road.
Diversion signs will be on Regency Road for southbound vehicles and at Fitzroy Terrace for
northbound vehicles.
Local traffic detours will be in place along Prospect Road, redirecting traffic along Braund Road, via
Gladstone Road and Marian Place.
27/
Site Manager
Sally-Anne Biggs 0416 178 308
Road Closure
Prospect Road will be closed to most traffic from 10am.
You can still access Prospect Road businesses and
residences north and south of the event site.
To access Prospect Road from 10am you can enter the
south end of Prospect Road by left turn from Fitzroy Tce
north end of Prospect Road by left turn from Regency Rd
28/
Further Important Information
2. Waste Management
City of Prospect is committed to reducing the amount of waste sent to landfill, maximising
resource recovery and increasing public awareness and understanding of waste
management. As part of this commitment, City of Prospect is pleased to announce that
Tourrific Prospect will be a ‘Green Event’ and as such requires all stallholders and vendors
to comply with the event waste management system. Your cooperation and support for
our waste minimisation and recycling efforts is appreciated.
It is our intention that waste generated from Tourrific Prospect will be minimised and most
will be recycled. Packaging and other waste materials generated through participation
in this event should be able to be disposed of into the appropriate waste stream bins as
provided by Council.
Please consider the following when planning your participation in Tourrific Prospect:
a. Recycling
Recycling facilities for members of the public will be provided and will consist of three
waste streams – mixed recyclables (yellow lid bin), compostable (green lid bin) and
residual waste (red lid bin). Bins will be set up in stations to allow for waste separation
into the three waste streams and all bins will be clearly labelled with the type of waste
they can receive.
b. Food Packaging
All service providers are required to only use items and containers that conform to
the principles of recycling. No polystyrene foam products are permitted. The following
items have been approved for use at Tourrific Prospect:
Recyclables
• Drink containers (with a refundable deposit)
• Other drink containers (fruit juice cartons etc.)
• Plastic items (e.g. cups, coffee cup lids)
Compostable
• Food containers made from sugar cane, cornstarch and cardboard
• Paper plates/cups
• Napkins and paper towels
• Wooden cutlery
The use of plastic straws and plastic stirrers are strictly prohibited. Only approved
recyclable items are to be deposited in the public street bins. All other waste generated
in your permanent premises or street-trading stall that does not comply with the list
must be contained on site and processed as part of your usual waste collection. Any
non-recyclable waste is the responsibility of the Trader.
If you are unsure whether the packaging you have in stock, or propose to order,
complies with the above requirements, please contact the Environment Officer, Anders
Bogdanowicz, City of Prospect on 8269 5355 for assistance.
c. Food Waste /Scraps
All food/waste scraps should be disposed of in the green lid (composting) bin.
29/
Further (Important) Information
d. Recycling Facilities for Vendors/ Stallholders
Recycling facilities for vendors and stallholders will be provided in the back of house areas
for liquid waste containers (water) and cardboard boxes (flattened and bundled neatly).
e. Liquid Waste
Liquid waste (including wastewater from cleaning and hand washing procedures and melted
ice) is to be disposed of into the sewerage system, NOT into gutters or drains in the street
under any circumstances (a $300 on-the-spot fine applies). Buckets should be used where
practicable and then moved inside and contents disposed of within your kitchen.
Temporary on-site storage of wastewater shall be provided by the vendor/stallholder where
access to sewerage disposal is not convenient.
Stallholders must comply with the Sewerage Act 1929 in relation to the disposal of
wastewater and other trade waste, and the Environment Protection Act 1993 in relation to
the prevention of stormwater pollution.
f. Stallholder/Vendor Obligations
It is your responsibility to inform your staff of the waste management system being
implemented at the event and to ensure that your staff assists Council in keeping
contamination to a minimum. There will be clear signage on all the bins to inform the
public about the type of waste that can be placed into the various bins.
All Vendors/Stallholders must complete the Expected Waste Profile Form (Form 8) and
return it to City of Prospect by 28 September 2015. This information will be used by
Council to develop a detailed waste profile for Tourrific Prospect and to identify ways to
increase recycling.
Failure to comply with the waste management requirements of Tourrific Prospect (as
outlined above), may result in your company being prevented from attending future City
of Prospect events, may incur fines and/or legal action.
3. General Power Requirements
All sites come with:
1 x fluoro light connected
1 x single phase power connection (cord not provided - all Vendors are required to provide
their own cords)
All electrical appliances which will be used at Tourrific Prospect (including hired equipment)
must have current tag and tested certification. Failure to do this may result in the appliance
being disconnected from power.
Contact
Ashley Lavingdale from Ngage Electrical Services on 0433 612 191 will be available for tag
and testing on appliances one hour before each Trader briefing at a cost of approximately
$10 each appliance.
.
30/
Further (Important) Information
Contact cont.
Testel (preventative maintenance) are available to test and tag equipment at a cost of
approx $55 minimum/schedule. Call them on 1300 881 116.
Please ensure testing is carried out at least seven days prior to the event.
To avoid disappointment of being disconnected on event day, please do not leave testing to
the last minute.
4. Set up rules & boundaries
Council and the Events Team will determine the site location for all participating businesses.
A 4 metre clearway is mandatory down the centre of Prospect Road (i.e. no equipment or
structures) during the event to ensure adequate emergency access, should it be required.
Set ups will only be allowed with pre-approved equipment at the designated areas as
agreed by Council.
Important to note: All furniture and equipment brought onto the site MUST be removed at
the conclusion of the street party.
If you require further information or clarification please contact:
Sally-Anne Biggs
Project Manager – Tourrific Prospect
City of Prospect
Phone : 8342 8059
Email : [email protected]
5. Smoke free
In the interest of your health and wellbeing, 2015 Tourrific Prospect will be a smoke free
event. Smoke free outdoor areas protect you and your children from second-hand
cigarette smoke, support people trying to quit and reduces the contamination of our
storm water runoff.
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Facebook/TourrificProspect
@ProspectRd
www.prospect.sa.gov.au