The Board & Commission Advisor
The Board & Commission Advisor November 30, 2014 The Advisor is prepared monthly for Mayor and Members of Council by the City Clerk’s Office. It is also available on the City Clerk's Boards & Commissions page of the City's website at www.greeleygov.com VISION Greeley promotes a healthy, diverse economy and high quality of life responsive to all its residents and neighborhoods, thoughtfully managing its human and natural resources in a manner that creates and sustains a safe, unique, vibrant and rewarding community in which to live, work and play. 0 Board & Commission Advisor Art Commission Next Scheduled Meeting: December 16, 2014 City Staff Contact: Andy McRoberts, 350-9425 Summary of Last Meeting: November 18, 2014 Ed introduced our two new members, Mike Kelley and Shirley Llafet. Mike and Shirley told the committee a bit about themselves and their backgroundEd also introduced Kim Overholt, our new Marketing Technician. Kim O. gave us a little bit of her background and her vision for the GAC which includes updating our website to promote GAC projects, updating catalogs, posters and art brochures with QR codes, branding of the Tointon Gallery, and including Social Media and press releases to get more info to the public regarding the art projects in Greeley. She looks forward to good communication and relationships with the DDA, the Tribune and the Chamber. Her vision for the GAC logo is to make minimal changes. A simple and clean logo is better for reproducing and makes it more familiar to the community. Ed suggested that a committee visit the redesign options to the GAC logoEd also introduced Pam Bricker and Bianca Fisher who attended the meeting as DDA reps to help select new 2015 Sculpture on Loan piecesProject ReportsSculpture on Loan - 50 new art pieces were submitted for the 2015 Call to Artists that was posted nationally on an online artist registry. The Art Commission will jury in new pieces for next spring at this November meeting1% for Art ProjectsUptown Trees – the final four art trees were installed on Friday November 14 th. Thanks to Dan England of the Greeley Tribune, a wonderful 2 page article ran in the paper celebrating the arrival of the new trees along 8th Ave. The dedication was a big hit despite snow and freezing temperatures. Over 60 people were in attendance including Mayor Tom Norton, Councilperson Sandi Elder, City Manager Roy Otto and Assistant City Manager Becky Safarik. Special Thanks to artist Colette Pitcher for the welcoming all to the Showcase Art Center for the event! The next meeting will be December 10 thS. 8th Ave Entryway near 22nd St – The City is in the process of contracting with Barbara Baer to fabricate and install the sculpture design for the amount of $15,000. The artwork will be installed before July of 2015Art & Soul (Jil R Commemorative) – The Greeley Creative District hosted an artist workshop on November 12 th featuring Madeline Wiener and her stone carving process. About 30 people attended despite the frigid temperatures. Madeline will install the sculptural setting on November 18 th & 19th on the east side of the UCCC. Please join us for the November 20 th dedication from 6-7pm23rd Ave & 10th St Triangle Median – Artist, Joshua Wiener has been contracted to create a design for the amount of $3500. The GAC Selection Committee and the Design Committee met with Josh on November 14th to get the design process started on. Josh will work with Jerod, BHA Rep, and have a design to recommend to the committees by Dec 5 thPaint the Town Murals – Pam Bricker offered the update that the ‘car’ mural being painted on a wooden panel has been completed as is near ready to be installed. They are looking for a new sign company to assist the install because the first sign company has bowed out of their commitmentManhole Cover Design –The committee has met with Bob Neal, Water Dept. rep, to learn more about for the Water Department’s regulations and processes. The committee would also like to meet with a rep from the Storm water division on Dec. 3 rd to gather more information. Kim Snyder is researching manhole cover companies for costs to create a mold and general information. Community Outreach – Restaurants are being contacted and invited to participate in the Public Art Coloring Sheet project by making them available in their restaurants during the Holidays. Maintenance & RepairOasis – Chuck Turner, a local photographer, has assessed the damage to the five informative plaques that were originally installed on edge of the sandstone basin surrounding the fountain. Chuck is recommending that they be re-created. His attempt to clean the pieces was not successful. Discussion will ensue to determine if the plaques should 1 Board & Commission Advisor be replaced and if so, if they should be installed in a different location near the fountainNew Dancing Moon II – Reven Swanson has repaired the ‘foot’ of the sculpture by sanding the weathered metal and applying a sealer. The maintenance has been completedOld Business2015 Sculpture on Loan jury votingOf the 50 submitted artist applications, 23 pieces met the requirements for the project and were presented to the jury. 10 new pieces will be placed downtown and 1 in Glenmere Park. Early next year, one UNC sculpture student will be appointed by UNC professor Tom Stephens to fill the pedestal on 16 th St near 10th Ave. After extensive discussion that all pieces need to be sturdy, weather resistant and fit the pedestals we have, the following pieces were selected to be installed in 2015, in order of popularity: When I Grow Up, The Golden Years, Red Monolith, Steel Monolith, Prickly Pear II, Wise One, Trojan Beefalo, On Earth as in Heaven, Unwinding Being from a Folded State, Amazon with Devine Geometry, Of These We Are MadeOasis plaque repair – Artist Chuck Turner is recommending that the informative plaques be re-created at a cost of $145 per plaque ($725 + shipping). His attempt to clean them was not successful. It was agreed that the Master Plan committee should discuss options to replace the plaques and where they might be re-installed. Dik also suggested discussion include adding QR codes near the fountain. The options will be discussed and recommendations will be brought back to the Art CommissionOtherMaster Planners meeting update – Ed Rogers reported that the Master Planners have met to begin discussion on if we are following the existing Public Art Ordinance, Rules of Procedures and Guidelines and to discuss if any changes are needed to update the documents. All Commissioners are encouraged to give their input by attending future Master Planners meetings as discussion is continued. Please take the time to read the documents that are included in your Art Commission notebooks so we can discuss at the next meeting. Updating and following these guidelines should make everything run smoother. Citizen Budget Advisory Committee Next Scheduled Meeting: December 3, 2014 City Staff Contact: Victoria Runkle, 350-9730, Robert Miller, Budget Officer, 350-9735, Mary Lenhart, 350-9731 Summary of Last Meeting: November 5, 2014 The meeting was held, but there was not a quorum to conduct businessA brief overview of the budget was given to the committee. Civil Service Commission Next Scheduled Meeting: None scheduled City Staff Contact: Sharon McCabe, 350-9714 Summary of Last Meeting: No meetings scheduled. Commission on Disabilities Next Scheduled Meeting: December 4, 2014 City Staff Contact: Sharon McCabe, 350-9714 2 Board & Commission Advisor Summary of Last Meeting: November 6, 2014 Membership is the biggest issue with moving the Commission on Disabilities forwardLeticia Arguello advised that as Chair of the Commission she sent a letter to Robert Sotello stating that he had not been in attendance at a meeting since June and that if he did not respond within a certain timeframe that would be accepted as his resignation. Since Mr. Sotello did not respond, the City Clerk’s Office will be asked to advertise for this vacancyCharlotte Morgan advised she will be moving to Denver so this will be her last meetingLeticia Arguello sent an email and information to three agencies requesting that they refer individuals interested in serving on the Commission to her Construction Trades Advisory and Appeals Board Next Scheduled Meeting: TBD City Staff Contact: Tim Swanson, 350-9835 Summary of Last Meeting: July 31, 2014 A meeting was held July 31, 2014. Board members in attendance were, Joseph Bain, Brad Shade, Don Hobart, Pee Feit, Larry Pickrell and Jim Morris. A quorum was present. The agenda for this meeting was to review the significant changes and proposed amendments to the 2014 National Electrical Code. The Board reviewed the changes, and endorsed the proposed amendments. The Board voted 6-0 to recommend the adoption of the 2014 National Electrical Code as proposed. The Board made the recommendation that the City of Greeley should delay the enforcement of the code until June 30, 2015, to allow industry to catch up with the manufacturing of products that will be required once the code is enforced. This is allowed as the the Colorado State Electrical Board rules allow for a one year delay from the date of the States adoption, for jurisdictions to adopt and enforce the State adopted code. The State adopted the 2014 National Electrical Code July 1, 2014. Golf Course Advisory Board Next Scheduled Meeting: November 13, 2014 City Staff Contact: Andy McRoberts, Director of Culture, Parks, and Recreation 350-9425 Summary of Last Meeting: September 11, 2014 Staff Reports: Wayne LeightonWayne proposed a survey to the board that the City of Greeley Marketing division created for both golf courses. The board approved the survey to be sent out to the publicTim MillerTim reported different tasks that his maintenance staffs are currently working on at the both golf coursesAndy McRobertsAndy informed the board of a project that an oil/gas company will be making changes at Boomerang golf course of the location of the courses well-heads and tanks Historic Preservation Commission Next Scheduled Meetings: December 8th and 22nd, 2014 City Staff Contact: Betsy Kellums, 350-9222 Summary of Last Meeting: November 10th and 24th, 2014 3 Board & Commission Advisor The Historic Preservation Commission met twice in November 2014 on the 10 th and 24thAt the meeting on November 10 thCommission approved a Certificate of Approval (COA) for cornice replacement at 615-31 8th AvenueA COA for reconstruction of the third story porch at the Mayher House, 811 12 th StreetThe Commission also discussed event planning for 2015 and training opportunitiesAt the meeting on November 24 thCommission approved a COA for signs at 615-31 8th AvenueCommissioner Scott reported on several live-stream webinars from the National Trust for Historic Preservation conference that she had viewedThe Commission also discussed the 2015 Dust to Dazzle: Historic Building Resource Fair. Human Relations Commission Next Scheduled Meeting: December 11, 2014 City Staff Contact: Sharon McCabe 350-9714 Summary of Last Meeting: November 13, 2014 Val Smythe presented the Newcomer student-focused video produced by School District 6 staff. The student responded to several questions identified by the Commission as the focus of the project: How did you get here/why are you here? What do you want to give back to the community? What is your hope for the future?Next steps in the video project: District 6 technical staff will make modifications to the video based on Commission member feedback; Aims Community College students will be identified to work on this as a class project in the JanMay Spring semester with a focus on the disabled community; Montez Butts will coordinate with UNC to determine if they can provide technical staff to video portions of the Martin Luther King Day march and to interview march participants.At the January meeting Commission members will discuss plans for presenting the videos to service clubs and other community groups. Island Grove Advisory Board Next Scheduled Meeting: February 5, 2015 City Staff Contact: Andy McRoberts, 350-9425 Summary of Last Meeting: December 4, 2014 Meeting was cancelled. Judicial Review Board Next Scheduled Meeting: Scheduled as needed City Staff Contact: Betsy Holder, 350-9742 Summary of Last Meeting: February 5, 2014 The Judicial Review Board met on February 5, 2014 to wrap up the 2013 judicial performance review process. Board members reviewed the draft report to City Council and offered suggestions for changes and improvements. The Clerk will modify the report and send to the Board for any final suggestions. The completed report will be transmitted to City Council in preparation of the performance meeting with Judge Nieto scheduled for March 11, 2014. The next meeting will be scheduled as needed, and work on the 2014 review will begin in the Fall. 4 Board & Commission Advisor Museum Board Next Scheduled Meeting: December 18, 2014 City Staff Contact: Dan Perry, 350-9218 Summary of Last Meeting: November 20, 2014 Committee ReportsFunding Team – Curator of Development Peggy Ford Waldo reported that they have only had one meeting, so far. A grant was submitted for funding of Aven’s Village to GOCO but we did not receive the funding. GOCO received 44 applications from all around Colorado and only 8 organizations received funding. The Museum came in # 13 with a score of 85.33%. The organizations that received funding scored over 90%. Kathy Sutten with Consider it There, the Evans and Greeley Chamber along with Journey Christian Church, are working on an “appeal” for donations to the community. A new Visitor Services/Welcome Center Service Desk project is in the works for the downtown Museum. A very preliminary estimate has come in for $80,000.00. This may be partially funded through donations. Other options are also being considered. This Desk will be a hi-tech, secure station that will help the efficiency of the whole Museum. Enhancing the entrance to the Museum is highly recommended and needed by March of 2015Acquisitions Committee – Curator of Collections Caroline Blackburn reported on a new donation of a trunk and images from a Hispanic family. More items with ethnic heritage are needed. Local attorney Mel Dinner donated numerous early abstracts and title info from numerous local properties—some dating back as far as the Union Colony. Registrar Joanna Luth Stull received tickets and info from a carnival held at the Elks Club in 1917. The Grand Prize was a 1917 Buick and reported that she is still in the process of compiling notes and information from the visit and possible donation from Mr. Lister and Lister Farms. The museum has also received historical information from Joe Tennessen and Lori Rasmussen regarding the pros and cons of building the Union Colony Civic CenterExperiences Team– Curator of Education Bill Armstrong, Jr. reported that major restorations need to be done to the Stevens House. Supports added to the foundation have already corrected a few problems. Curator of Exhibits Nancy Lynch reported that the Lego “Build” exhibition was delivered to the museum and is currently housed in storage. New panels for the Union Colony letters are nearing completion. Visitation numbers for Centennial Village this year are the highest in 7 years! The Latham Station display in the main museum gallery has been updatedGreeley Museums Heritage Foundation Report— Foundation President Odie Roberts indicated that the fund raiser held during Ken Kafka Day on November 1st was successful. Several volunteers donated and cooked food. There were approximately 500 people that attended and they made a profit of $825.00. The Foundation is sponsoring a Lego tree for the Festival of Trees. It will be on the second floor at the UCCCMuseums Report— Museums Manager Dan Perry Dan suggested that the Research Center is a better fit for holding future Board meetings, so we will continue to gather here. He announced that Lynette Jacobson will be our new Admin Assistant, working 19.9 hours a week. A revised Organizational Chart was distributed. A farewell party for longtime Curator of Exhibitions Nancy Lynch will take place on Tuesday, December 9th from 11:00-1:30. More info to follow. The annual Holiday Open House will be Saturday, November 29th from 10:00am-5:00pm at the GHM. Admission is free and a few more volunteers are needed to work this eventCulture Division Report— Culture Manager Jason Evenson reported that all 10 of the Uptown Trees have been installed along 8th Avenue. Each tree was at a cost of $10,000.00. The dedication was held on Saturday, November 15th and despite the weather, it was well attended. The Art & Soul Dedication, in honor of Jill Rosentrater, was held on November 20 at 6:00pm at the UCCC. There were 64 donors to this sculpture project that totaled over $46,000.00. The 2015/16 Budget passed as submittedOld Business—NoneNew Business—Collections Curator Caroline Blackburn presented the list of collection items recommended for deaccession or a change in status. All 5 Board & Commission Advisor were approved unanimously. Parks & Recreation Advisory Board Next Scheduled Meeting: December 5, 2014 City Staff Contact: Andy McRoberts, 350-9425 and Joel Hemesath 350-9795 Summary of Last Meeting: November 7, 2014 Senior Center Advisory Committee: This year the Senior Health Fair had 350 participants and there were less seniors looking for jobs. The Soup and Sandwich Lunch made about $800. The Senior Center received a grant for $750 that was used to purchase sanitization centers, coffee makers, utility carts and various kitchen utensils. The Senior Advisory Committee approved and donated $1,000 to the Aven’s Village Playground ProjectThere were about 50 riders for the inaugural ride on the Sheep Draw Trail. It was a family ride from the FunPlex and to the Poudre Trail. There were also 52 people who signed in to take a look at the Bicycle Master PlanMiddle School Boys Basketball Program has 252 participants and fall programs are wrapping up with feedback fairly positive from coaches and through surveys. The new Recreation Connection is out now and with a slight increase in some program feesRyan Rose stated he was approached by a parent about the hours for Middle School Basketball practice. Dale replied that they get two hours per week. There is a blending of two levels of athletes in the program, those who have never played before and those who are committed to sports. It has been a challenge to combine both the levelsThanks to the Senior Center Committee and other private donors, we are well on our way to meeting our fundraising goal for Aven’s Village. A presentation was done for the Stampede Committee this week, and we are still awaiting response from NCMC and Noble EnergyAndy had a discussion earlier this week with Rick Reeser about the bird sanctuary at Glenmere Park. There was a question about what the City is doing to rehabilitate the area. Ken Musil reported that in 2013 there were about 6 trees planted there, and because some of the previous plantings were not doing well, irrigation was also installed. Environmentally you don’t want a well-manicured area if you want the area to be a wildlife habitatNaming of the Park around the Rodarte Center: The land was donated by the Hoshiko Family and the baseball field was named Paul Hoshiko Field. This came up because of the park signage program and research shows that there was no formal naming of the park. The Rodarte Board made and passed a motion to call the park “Rodarte Park” as it has come to be known. Doris Gilreath knew the Hoshikos and she felt the park should be named Hoshiko Park. Andy will talk with the Hoshiko Family and see how they feel about the park name. This item will be brought back to the BoardParks and Recreation Board Goals: The item will be kept open and Members can give it some thoughtAndy McRoberts reported a consultant has been hired to work with the CPRD staff on rankings and prioritizing ADA projects and programs within the Department. Planning Commission Next Scheduled Meetings: December 9th, and December 23, 2014 City Staff Contact: Valerie Scheffer, 350-9802 Summary of Last Meeting: November 11th, November 18th, and November 25, 2014 November 11, 2014 No regular meeting due to office closure for Veteran’s Day 6 Board & Commission Advisor November 18, 2014 (Special Meeting) Z 7:12 – Continuation of a public hearing to consider a request to amend an existing Zoning/Development Concept Master Plan (DCMP) in the I-M (Industrial Medium Intensity) zone district for property located at 3600 “O” Street. A motion to approve the amendment to the DCMP with conditions carried 5-0. (Commissioners Fitzsimmons and Mayeda were absent.) D 1:13 – Continuation of a public hearing to consider a request for right-of-way dedication for the “O” Street roadway alignment for property located at 3600 “O” Street. A motion to approve the request carried 5-0. (Commissioners Fitzsimmons and Mayeda were absent.) November 25, 2014 A 6:13 - A public hearing to consider annexation of property known as the “Bliss Annexation” located south of E. 8 th Street and west of Fern Avenue. A motion to approve the annexation carried 5-0. (Chair Hall and Commissioner Weaver were absent.) Z 11:13 – A public hearing to consider establishment of I-M (Industrial Medium Intensity) and C-D (Conservation District) zoning on property known as the “Bliss Annexation Establishment of Zoning” for property located south of E. 8th Street and west of Fern Avenue. A motion to approve the establishment of zoning carried 5-0. (Chair Hall and Commissioner Weaver were absent.) Rodarte Cultural Center Advisory Board Next Scheduled Meeting: December 17, 2014 City Staff Contact: CJ Archibeque, 350-9431 Summary of Last Meeting: November 19, 2014 No meeting was held due to the lack of a quorum. Stormwater Board Next Scheduled Meeting: January 7, 2015 City Staff Contact: Joel Hemesath, 350-9795 Summary of Last Meeting: August 6, 2014 2015-2016 Stormwater Rate Evaluation: The Board was given a copy of the 2015-2016 Rate Evaluation report for their review. Joel pointed out that in 2010 staff worked to begin rating the stormwater system and creating a more proactive list of maintenance needs for the underground pipe system. This effort to date has found over $1 million in maintenance in just a portion of the downtown area after 10.5% of the lines were cleaned, cameraed and evaluated; for 2014, there is approximately $500,000 budgeted for storm line capital replacement to work on a portion of the areas identified in the downtown area. Stormwater has identified 1,828 linear feet of stormwater lines in the old parts of the city that need replacement, and at this point, only 10.5% of the stormwater system has been videoed. We expect more repairs to be identified as the program progresses through the rest of the city. This work is above and beyond the other day-to-day maintenance that is needed for detention ponds, channels, and other existing stormwater pipes. Additionally, as additional funding is directed to street repaving, additional stormwater lines below these roads must be evaluated and in many instances repaired before 7 Board & Commission Advisor paving can begin. This has placed more strain on our crew to stay ahead of the repaving activities and also to get the necessary day-to-day work done as wellRate increases were maintained at a steady price increase of 7% annually with the exception of 2011-2012 in response to the economic downturn. With the development of the 2015-2016 Stormwater 5year CIP plan, many options for rate increases have been reviewed. 1.75%-2.0% population growth is assumed which will generate $73-$113k compounded annually between the years 2015-2019. At the same time, an additional $70-76k compounded annually is needed each year to keep up with a 3% inflation rate for operating expendituresThe Board weighed the differences between increasing the stormwater fee by 7%, 20% and 33%. They also discussed applying for a bond so projects could be completed quicker. Jon Osterlund would like us to be on a pay as you go basis, i.e. no bonding. The Board will meet again in September to further discuss this issue Citizen Transportation Advisory Board Next Scheduled Meeting: December 22, 2014 City Staff Contact: Joel Hemesath, 350-9795 Summary of Last Meeting: November 24, 2014 Road Maintenance & Project Update: Eric BrackeThe season for finishing up road projects is nearing a close. 2014 has been a very active and successful year for paving projects. In the following weeks, 10th Street patch/paving projects will continue weather permitting. Landscaping projects will resume in 2015 due to late Fall plant qualityMaster Bike Plan 2014: Eric BrackeEric shared with members detail regarding the Bronze Level of recognition for the City’s efforts to encourage more bikes on the road. A grant received from Kaiser Permanente was key point in facilitating great bike planning results. Only three cities in the US have the Platinum recognition: Ft. Collins, Boulder, Colorado and Davis, California. Eric also described existing conditions data gathering and analysis. The vision: “Our vison for the future is that Greeley will be a Gold Level Bike Friendly Community where biking is a safe, accessible, and normal form of transportation and recreation”. Goals and Objectives: 1) Increase bicycle ridership in Greeley, 2) Incorporate considerations for cyclists (facilities, route designation, wayfinding, signage, access, parking, and storage), 3) Develop design, construction, and maintenance standards for bike facilities, 4) Build a safe and efficient bicycling network and support facilities that serves the needs of all types of bicyclists, connecting residential Greeley to the University, recreational trails, downtown, retail centers, and local services, 5) Promote bicycling as a healthy and inexpensive transportation alternative, vital to economic development and affordable living choices for Greeley residents, and 6) Establish a city division under public works to maintain and expand the city bicycle program. In the future the City of Greeley will support a full time Bicycle Coordinator position [avid bicyclist]. The public has been very supportive; received 367 online survey responses. Eric added a change to the agenda to include a letter of support from the Culture, Parks, and Recreation department regarding “Transportation Alternatives” for applying for Federal funding through MAP21. Unanimously board members approved a letter of support from CTABRoute Change Input, GET On-Board Surveys: Will JonesCitizen input surveys are ongoing to encourage feedback. Will shared with the group a large scale map of the current bus system depicting stops and ridership density/frequency by location. An Open House for GET is scheduled for November 21 at the Lincoln Park Library, 10:00AM to 5:00PM. Currently the routes have ‘loops in service’ and are not efficient. Will encourages input from organizations such as the ‘Citizen Bus Improvement Committee’, senior housing groups, and WAND, Weld Advocacy Network for Disabilities. In the future GET will be purchasing “low floor buses” which will not only reduce slip/fall safety issues, 8 Board & Commission Advisor but increase efficiencies for boarding citizens with mobility devices. The focus will be; ‘How do we make transit appeal to more people’? GET routes will address: riders dependent upon public transportation, hours of service, frequency of routes, and making connections for students. Will sees a great opportunity for new route design tapping into the UNC student population attending classes, participating in community activities, and coordinating work schedules. Union Colony Civic Center Advisory Board Next Scheduled Meeting: January 13, 2015 City Staff Contact: Andy McRoberts, 350-9425, Jason Evenson, 350-9482 Summary of Last Meeting: November 4, 2014 Staff ReportsThe Art and Soul Dedication will be Thursday, November 20 th in the Monfort Concert Hall Lobby, from 6:00-7:00 pm. There is a separate sculpting lecture and tool demonstration by Madeline Wiener sponsored by the Creative District event on Wednesday the 12th from 6:00-8:00 pmTicket Sales ReportJason provided a hand out with total ticket sales to date. It was indicated that Blue Man Group and Bill Engvall did very well. As did the Mariachi Vargas show. Jason discussed ways staff is using ticket sales data to possibly change advertising tactics to boost sales on future events. There was discussion regarding shows that the Board feels would do well in future Amy Grant & Vince Gill, Weird Al Yankovic, and the Souza Band! What about Potted Potter? Joe Tennessen has tendered his resignation. If you know of anyone that is interested, please have them contact City HallOtherThe City Council was scheduled to vote on November 4 on the 2015-2016 budget which included a capital project to replace the wood floor in Monfort Concert Hall, Jason will provide additional information on those results at the next meetingFacilities has refurbished the mechanics of the orchestra pit lift in Monfort Concert Hall, these changes have stabilized the mechanics of that system and it’s now returned to the state that it was installed in 26 years ago. Control systems have changed substantially in the past 25 years and a redesigned control system would extend the life of the lift by about 30 more years cost and implementation are being evaluated nextThere will not be a December meeting. The next meeting will be January 13, 2015 at 3:30 PM in the Recreation Center Room 201 Urban Renewal Authority Next Scheduled Meeting: December 10, 2014 City Staff Contact: Rebecca Safarik, 350-9785 Summary of Last Meeting: November 12, 2014 Staff ReportPublic Hearing to Consider 2015 State Budget & Consideration of Approval A motion to approve Resolutions 3 & 4 appropriating sums of money to various funds for the State Budget was approved. Water & Sewer Board Next Scheduled Meeting: December 17, 2014 City Staff Contact: Burt Knight, 336-4095 Summary of Last Meeting: November 19, 2014 9 Board & Commission Advisor The Board received an update of water service plans from the Town of Milliken. Milliken receives water from Greeley which has high peaking demands. The peak flows, per the existing agreement result in Milliken’s rate to increase by 25% in 2015. Milliken also asked for consideration of extending the current water service contract which expires in 2019. The Board requested a brief review of outside service contracts at a future meetingThe Board approved a resolution for refunding 2004 Water Revenue BondsThe Board approved a resolution modifying the Cash-in-Lieu policy to allow the Water & Sewer Director to approve up to 8 acrefeet instead of the current 6 acre-feetThe Board approved a First Amendment to the Purchase and Sale Agreement and Promissory Note to authorize Martin Marietta to install a pond liner on the Warson AgreementAs part of a review of existing City fee policies, the Board was informed that the cash-in-lieu procedure would be reviewed with an outside rate consultant and brought back to the Board. There was a discussion regarding how Plant Investment Fees are currently calculated and the suggestion of the Impact Fee Consultant. The denominator in the calculation was recommended to be modified. The board voted 4 to 3 to continue calculating with the current methodA 3rd Quarter Financial update was provided to the Board. Water revenues were lower than expected due to customers using less water this summer. Hydrant sales are up and the Plant Investment Fees have exceeded this year’s budget. The department’s overall budget is on trackA 3rd Quarter CIP update was provided to the Board, including performance measures and allocation of staff time. The Bellvue Pipeline Northern Segment will begin in early December. The western half is expected to be complete by May 2015; while the overall project is scheduled to be complete by June 2016The Water Supply Update demonstrated that 24,000 acre-feet of water for agricultural use has been rented thus far in 2014. Storage is at 29,422 acre-feeLegal Report: The Board was updated on the Bellvue Pipeline Northern Segment Right-of-Way and the final decree for the Water Supply and Storage Company has been filedDirector’s Report: Board was provided with a memorandum outlining the current contracts and leases, as previously requestedAn Executive Session was held to give instructions to negotiators and receive legal advice. For information only Youth Commission Next Scheduled Meeting: January 26, 2015 City Staff Contact: CJ Archibeque, 350-9771 Summary of Last Meeting: November 24, 2014 This month the Youth Commission discussed the progress of the proposed skate park and Universally Accessible playground at Island Grove ParkThe commission also discussed the upcoming Thanksgiving dinner on Tuesday, November 25 th from 5:30-6:30 pmThey also discussed the upcoming Community Christmas Party on Saturday, December 13 th from 10 am-2 pm as well as the dates for volunteer wrappingThe commission also went into depth of the Youth Needs Assessment. 10 Board & Commission Advisor
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