1. technology and computing
2. computer certification

Table
of
Contents
Section 1: Academic Policies and Academic Progress
Attendance
General Deportment and Guidelines for Attire
Electronic Communication and Web Presence
The Grading System
Student Requesting Accommodations
Examination Policies and Procedures- All Years
Individual Course or Clinical Rotation Grade Policies
Appealing a Grade or Evaluation in a Course or
Clerkship - All Years
Course Exemptions
Withdrawing from a Course
Extended Curriculum
Guidelines for Promotion: Year 1 to Year 2
Guidelines for Promotion: Year 2 to Year 3
Guidelines for Promotion: Year 3 to Year 4
Guidelines for Promotion: Year 4 to Graduation
Graduation Requirements
Clinical Rotation Policies
Clinical Site Policies and Guidelines
Student Advising
Behavioral and Professionalism Standards for
Drexel University College of Medicine Students
Specific Academic Policies
Dismissal from the College of Medicine
Student Promotions Committees–Academic, Ethical
or Professional Concerns
Dual Degree Programs
Enrollment Status
Tuition Refund and Credit Policy
Educational Development and Growth Experience
(EDGE)
Section 2: Facilities and Services
Overview
Dragon Cards
Bookstores
Libraries
Student Lockers
Parking
Recreational Facilities
Public Safety: Your Right to Know
Security Officers
Escort Services
Campus Shuttle
Identification Cards
Crime Prevention
Dissemination of Criminal Information
Section 3: University Policies
Building Access
Weapons Policy
Alcohol and Drug Policy
Criminal Records
Discrimination, Sexual Harassment and Assault
Student Mistreatment
Section 4: Health Policy for Students
Health Insurance
Monitoring and Documentation of Health Policy Requirements
Disease Surveillance and Immunization Requirements
Required Immunizations
Follow-up for Student Immunization
and Disease Surveillance Compliance
Student Health Care
Counseling, Psychiatric Evaluation and Treatment
Alcohol and Drug (AOD) Services
Disability Insurance
Exposure to Infectious and Environmental Hazards
Blood and Body Fluids Exposure
HIV Testing
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Section 5: Honor System
Code of Ethics
The Honor System
The Honor Court
Appendix A – Amendment Process
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Section 1:
Academic Policies and
Academic Progress
Attendance
[Table of Contents]
Missed Time in Preclinical Years
Attendance requirements for pre-clinical courses, laboratories and small group sessions are determined by and
may differ in each department and in each curriculum track (PIL and IFM). Departments may factor in student
attendance in assigning final grades. Students should attend all classes and laboratories except in the case of
illness or personal or family emergency.
1. Acute Illness or Emergency: In the event of acute illness or emergency, a student must contact the Dean
for Student Affairs to be excused from a mandatory session. Written documentation from a physician may
be requested for student absences due to illness or due to a planned physician’s visit. If a student misses
more than two day, a physician’s note is required.
2. Requests for Absence from Mandatory sessions due to Special Circumstances: Examples of special
circumstances where absences from mandatory sessions may be approved include family member
weddings or student presentation at a national meeting. Since dates for such special circumstances are
known in advance, requests to be excused must be made in writing to the Dean for Student Affairs at least
four (4) weeks prior to the event. It is recommended that requests be made as early as the special
circumstance date is known (the more advance notice given, the more likely it will be that the request can
be accommodated).
.
In the event of acute illness, family emergency or other special circumstances, the maximum time that a
student can be excused from the preclinical curriculum is two (2) weeks.
Missed time from Clinical Rotations
Time away from third year clinical clerkships is not allowed except in the event of illness or
emergency. Rarely, there may be a special circumstance that warrants an approved absence. Any
absence from clinical rotations must be documented and approval must be obtained prior to missing
clinical responsibilities. Absences without prior notification of the faculty will be considered as unexcused
absences, warranting a Letter of Concern for Unprofessional Behavior and potentially subject to action of the
Student Promotions Committee. Students must notify the Dean for Student Affairs if they miss more
than 2 days of a clinical rotation.
1. Acute illness or Emergency: In the event of acute illness or emergency requiring missed day(s) from clinical
rotation, students must contact the Dean for Student Affairs and/or Clerkship/Course Director, the Site
Director and the patient care team in advance of the start of the missed workday. If the emergency is such
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that multiple contacts would be difficult, the student should make the contact to the Student Affairs Dean
who will make appropriate notifications.
2. Requirements for Physician Documentation of clinical absence: The Department may request written
documentation from a physician for student absences due to illness or due to a planned physician’s visit. If
a student misses more than two days during any clinical rotation, a physician’s note is required.
3. Requests for Absence due to Special Circumstances: Examples of special circumstances where absences
may be approved include family member weddings or student presentation at a national meeting. Since
dates for such special circumstances are known in advance, requests to be excused must be made in
writing to the Dean for Student Affairs or the Clerkship/Course Director at least four (4) weeks prior to the
start of the rotation. It is recommended that requests be made as early as the special circumstance date is
known (the more advance notice given, the more likely it will be that the request can be accommodated).
4. Make-up Time for Absences: The Department determines how and when missed clinical time will be made
up. Make-up for missed time may include additional days, additional call and/or additional assignments. All
students missing more than two days from a clinical rotation will require clinical work in order to make it up.
If the missed time cannot be made up during the remainder of the rotation, the Department may elect to
submit a grade of Incomplete until such a time as the student satisfactorily makes up the missed clinical
experience. Students may not pursue make-up clinical activities for one course while engaged in another
rotation.
5. Absences for CSA exam, USMLE Step 2 CK or USMLE Step 2 CS: Absences due to these exams will
typically not require make-up work unless a mandatory activity is missed. If a student takes more than one
day off for these exams during an individual rotation or if a student has already missed a day(s) for other
reasons, required make-up time will be necessary.
6. Recurrent Missed Clinical Time due to Appointments: Students who need to be excused from clinical time
on a regular basis for recurring medical appointment should obtain accommodations through the Office of
Disability Resources.
Absences for Residency Interviews
• Time away from fourth-year rotation assignments for the purpose of interviewing for residencies is
permitted under the following conditions: A maximum of three days absence in any four-week rotation is
permitted for residency interviewing. The student is responsible for notifying the course director by
email to obtain approval for such absences before they occur. Students should include their emailed
interview confirmation in their correspondence with the course director and course coordinator.
Absences without prior notification of the course director will be considered as unexcused absences,
and subject to action of the year-appropriate Student Promotions Committee.
•
Time off for interviews is permitted between October 1 and February 15 for students participating in
NRMP match residencies and between November 1 and January 1 for students participating in Early
Match residencies.
•
Absences are not permitted during a two-week rotation. (Students should not schedule two-week
elective rotations during the time period that they will be going on residency interviews.)
•
A course director has the prerogative to assign make-up work/time for any absences taken from a
rotation.
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General Deportment and Guidelines for Attire
[Table of Contents]
The policy established and approved for students at Drexel University College of Medicine is as follows:
While in this institution and specifically in patient care areas or health care delivery settings, a student should
be dressed professionally in appropriate attire. “Appropriate attire” is determined by societal convention and
society’s expectation of the medical profession. A student who is engaged in patient contact must keep in
mind that members of the professional community are obligated to maintain an acceptable professional
standard. Good grooming and personal hygiene are essential for professionals in a health care setting.
Students are to adhere to the dress/appearance standards of their assigned clinical sites. Appearances that
may potentially offend or distract patients should be avoided. Examples of these appearances include but are
not limited to:
•
Easily visible body piercing (e.g., nose, lip, eyebrow, tongue)
•
Unusual hair coloring or style
•
Casual clothing (e.g., jeans, shoes that are not intact, revealing or ill-fitting clothing.)
•
Unwashed or unkempt appearance
•
Word slogans on clothing or accessories other than professional identification (e.g.,
cause/position buttons)
Deportment
As with clothing, it is easier to say what not to do. It is inappropriate to be rude or disrespectful to anyone, or
curt with any staff or patients. Everyone is different. Be sensitive to differences. Avoid being condescending
to anyone. Except for children, it is generally improper to call patients or their parents by their first names. It is
proper to confer respect by use of surname, not first name. Patients notice if doctors care enough to know their
names.
A manner of respect for all individuals, recognizing the rights of patients is fundamental to a physician's
professional conduct. Arrogance, superiority, rudeness and disdain for the idiosyncrasies that often appear
with illness are manifestations of unprofessional and unacceptable behavior. It is a professional obligation to
respect the privacy of patients and the confidentiality of their records. Discussion of patients' problems in a
public setting (for example, the elevator, the shuttle or the cafeteria) constitutes a serious breach of patient
rights.
Electronic Communication and Web Presence
[Table of Contents]
Email is the official means of communication of the College of Medicine. Students are expected to
review their Drexel.edu email accounts regularly and respond promptly when contacted by faculty and staff.
When communicating by email to faculty and staff, students must send emails directly from their Drexel.edu
email accounts. Emails sent using another email server are not reliably delivered to faculty and staff due to
security safeguards utilized by the College of Medicine.
All students must recognize the importance and potential impact of their personal web presence in the
public domain.
1. Students may not blog or post to websites ANY information which may breach confidentiality or identify
patients.
2. Students are NOT permitted to post information which is defamatory in nature relating to patients, their
families, peers, classmates or faculty.
3. A student’s web presence on sites such as Facebook, MySpace, Twitter or other publicly accessed
sites may not contain information or references to patients which may identify patients, their diagnoses,
treatment plans, potential complications or outcomes.
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4. Students may not post information which compromises the academic integrity of the College of
Medicine. Such information would be considered to include examination questions and answers to
examination questions which are not uniformly available to all students in the College of Medicine.
5. Violations of these policies will be considered a violation of the Student Honor Code and will be referred
to the Honor Court for adjudication. Violations of these policies may result in academic sanction
including dismissal from the College of Medicine.
The Grading System
[Table of Contents]
Transcript grades are restricted to Honors (H), Highly Satisfactory (HS), Satisfactory (S), Marginal
Unsatisfactory (MU) and Unsatisfactory (U). An Incomplete (I) grade is recorded in the formal academic record,
only in instances where some exigency prevented a student from completing course requirements. When a
student chooses not to complete or is unable to complete the incomplete course within that academic year or
within a time frame defined by the department, the course director will submit a grade change from I to W
(Withdrawn). A grade change from Incomplete to Unsatisfactory will be made administratively if a grade of I is
not converted to an S or other final grade within one academic year.
A grade of Marginal Unsatisfactory (MU) is not a passing grade; it indicates a borderline failing grade. As such,
an MU will be considered by the year-appropriate Student Promotions Committee when evaluating a student's
complete academic record.
There are three distinct outcomes of an MU grade: 1) successful remediation with grade change to
Satisfactory, 2) unsuccessful remediation with grade change to Unsatisfactory, or 3) remain an MU
permanently.
1) If the opportunity for remediation is granted by the year-appropriate Promotions Committee and the
remediation is successful the transcript grade is changed from Marginal Unsatisfactory to Satisfactory
but may be no higher than Satisfactory.
2) If the opportunity for remediation is granted by the year-appropriate Promotions Committee and the
remediation is not successful, the transcript grade is changed from Marginal Unsatisfactory to
Unsatisfactory, and the course (or a course equivalent determined by the department with the approval
of the year-appropriate Promotions Committee) must be repeated.
3) If the opportunity for remediation is a) not granted or b) not taken the student’s official transcript will
record a permanent grade of MU.
a) When a student is required by the Promotions Committee to repeat in a subsequent academic
year, a course in which he or she previously received a grade of MU, he/she will receive
whatever grade they earn in the repeated course, including Highly Satisfactory (HS) or Honors
(H). The student is not limited to Satisfactory (S) as the highest possible grade in the repeated
course. The student’s official transcript will record a permanent grade of MU and the new grade
achieved when the course was repeated. Grades will be recorded on the transcript based on
the semester/year evaluated.
b) If the student is not given or does not take the opportunity to remediate (e.g dismissal, leave of
absence, missed deadline to take remediation exam), the student’s official transcript will record
a permanent grade of MU.
Grades of Unsatisfactory (U) are permanently entered into the official transcript of the student. Based on a
student’s overall academic performance, the year-appropriate Student Promotions Committee determines
whether or not a student may remediate any grade of Unsatisfactory. Remediation of an Unsatisfactory grade
typically requires repeat of the course but in some courses, individual policy may dictate remediation by other
coursework and/or exam. The year-appropriate Student Promotions Committee will have the responsibility of
approving and determining the manner and timing of any remediation.
When a student repeats in a subsequent academic year, a course in which he or she previously received a U,
he/she will receive whatever grade they earn in the repeated course, including Highly Satisfactory (HS) or
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Honors (H). The student is not limited to Satisfactory (S) as the highest possible grade in the repeated course.
The student’s official transcript will record both the U and the grade achieved when the course was repeated.
Grades will be recorded on the transcript based on the semester/year evaluated.
All courses must be completed and passed for a student to continue to progress in the curriculum. Course
grades and faculty comments are used for determining preparedness of the student to progress, for letters of
recommendation and for the Medical Student Performance Evaluation (MSPE), a document prepared for
applications for residency and later postgraduate positions.
Individual Course or Clinical Rotation Grade Policies
[Table of Contents]
Departments determine grades by objective and subjective measures including examination performance,
participation, and faculty assessment of the interpersonal and professional skills essential to the practice of
medicine. Each department establishes guidelines for determining grades. Student preparedness to
progress through the curriculum is determined by quality of coursework, appropriate deportment and
professional behavior.
Evaluation Policies
Students cannot be evaluated in any component of any College of Medicine course by an individual with a
potential conflict, including spouses, relatives, and healthcare providers.
Clinical Evaluations
During the clinical years, students are evaluated using standard evaluation forms approved by the Educational
Coordinating Committee of the College of Medicine. Students are evaluated based on rotation-specific
expectations in the competency areas defined by the Graduation Competencies of the College of Medicine.
Students must “meet expectations” in each competency area in order to Satisfactorily pass a course or
clerkship. During the required clerkships, students must demonstrate academic excellence (as indicated by a
designated score on the NBME subject examination for the specific clerkship) in addition to demonstrating
excellence in meeting all required clerkship competencies in order to achieve a grade of Honors or Highly
Satisfactory. This is not negotiable and NBME “cut off” exam scores cannot be appealed.
View the Clinical Evaluation Form | Comeptency Anchors
Appealing a Grade or Evaluation in a Course or Clerkship - All Years
[Table of Contents]
Course grades are the jurisdiction of the individual department.
Any student feeling that a course grade is in error may appeal the final grade in a course. Students may also
submit an appeal if they believe that there is an error in the Summary Comments of their clinical evaluation. All
appeals must be made IN WRITING to the Course Director within ten (10) calendar days of the posting of
grades. Any appeal received after the ten (10) calendar day deadline, will not be considered. When
appropriate, the course director, on behalf of the department, may submit a revised evaluation or addendum to
the Office of the Registrar. A revised evaluation or addendum will supersede and replace the original
evaluation.
If the initial appeal of a grade is not successful, a student has the option to appeal to the Chairman of the
Department in which the course is taken. It is the student’s responsibility to notify the Department Chair of the
intent to appeal the grade. The student has ten (10) calendar days following the notification of the denial of the
initial appeal in which to submit an appeal to the Department Chair. The appeal may be in the form of a letter,
or a personal meeting.
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If the appeal to the Department Chair is not successful, the student has the option to appeal to the Vice Dean
for Educational and Academic Affairs or his/her designee. It is the student’s responsibility to notify the Vice
Dean of the intent to appeal the grade. The student has ten (10) calendar days from the date of the
Department Chair denial notification in which to submit an appeal to the Vice Dean. The appeal may be in the
form of a letter or a personal meeting. The decision of the Vice Dean or his or her designee is considered final,
and no further appeal can be made.
Students Requesting Accommodations
[Table of Contents]
Students requesting accommodation for physical disability, learning disability or testing accommodations must
submit documentation to the Office of Disability Resources of Drexel University. Students requesting
geographic accommodations during the clinical years due to a physical disability or due to a need for proximity
to medical care must submit documentation of need to the Office of Disability Resources at least one month in
advance of the year-appropriate clinical lottery. The documentation will be reviewed and notification of the
recommended accommodations will be provided to the student.
All Students who are approved for accommodations MUST present a valid Accommodations Verification Letter
to the Office of Student Affairs. Accommodations Verification Letters are valid for One Year ONLY and must be
renewed each year. The Office of Student Affairs will coordinate all accommodation recommendations for
approved students.
The Office of Disability Resources is located at 3201 Arch Street, Philadelphia, 215-895-1401. Students may
also discuss potential learning concerns with the Dean of Students and/or the Director of Student Academic
Support who will assist in assessment and possible referral for psychoeducational and/or neuropsychological
evaluation.
Examination Policies and Procedures- All Years
[Table of Contents]
Students are responsible for knowing the examination schedule and for noting any published changes in an
examination schedule. Students are expected to take all examinations during assigned times. In the event that
an emergency prevents a student from taking an examination at the assigned time, the student MUST contact
the Office of Student Affairs (215-991-8221 during business hours, or 215-991-8184 after hours and on
weekends) prior to the scheduled examination time. If a student misses an examination without the Associate
Dean for Student Affairs or his/her designee validating the reason, the course director may assign a grade of
zero (0) for that examination.
Valid reasons for missing an examination include:

Emergencies: personal or family.

Unplanned emergency travel (usually related to the above).

Personal illness (requires a physician's note).

Special categories (includes, for example, childbirth or complications of pregnancy).

Major family events over which the student has no scheduling control.
Unacceptable reasons to miss a scheduled examination:

Not feeling prepared for the examination.

Test anxiety

Non-emergency travel reservations at a time conflicting with a scheduled exam or exams

Business or other appointment at a time that would conflict with an examination.
ONE make-up date will be assigned for each scheduled examination. Students who are excused from the
initial examination will be required to take the make-up examination at that time. In the event that a student is
unable to take the make-up examination at the scheduled makeup date, the examination will be offered during
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the final week of Winter Break, during Spring Break, or during the first week of the Summer Break, whichever
is closest to the original date of the examination. This will be the final offering of the examination, and students
who do not take missing examinations at this date will receive a zero (0) for the examination.
As many examinations are cumulative in nature, the student is held responsible for all material tested during
examinations, whether the student has taken the initial examination or whether the student will be taking the
make-up examination at a later date.
Examination Guidelines
YEAR 1 AND 2 EXAM RULES – Paper Exams
When you start the examination:
•
•
•
•
•
•
•
•
•
Students are expected to be in place at their test site approximately 10 minutes prior to the start of each
examination. Students must have a clear desktop and may NOT have study materials open at this time.
No additional time will be given to latecomers. If you arrive more than 30 minutes late for an
examination, you must report to the Dean of Student Affairs.
The only questions you may ask during an exam pertain to the physical condition of the exam, such as
a missing pate, incorrect question numbering, or illegible copy.
Issues of content (including possible typographical errors) can be addressed during the
examination review session.
All Year 1 module exams are timed by multiplying the number of multiple-choice questions by 1.4
minutes and rounding up to the nearest 5 minute interval (e.g., a 92 minute test would be given 95
minutes).
All Year 2 module exams are timed by multiplying the number of multiple-choice questions by 1.3
minutes and rounding up to the nearest 5 minute interval.
Laptop computers, PDA's and other graphing calculators and other programmable computer-like
devices are not allowed. You will be given a calculator to use during certain exams. You must return it
after the exam. Cell phones must be turned off during examinations. Headphones and CD players are
not allowed in the examination room.
Year 1- Upon completing your examination, follow the instructions regarding returning or
keeping the exam booklet.
Year 2- The last page of your exam booklet is a blank answer key, which you should use to
record your answers. This portion of the exam booklet you may keep, and you should detach it
from the booklet.
When you finish the exam:
•
•
•
•
When time is called, ALL PENCILS MUST BE PUT DOWN IMMEDIATELY. Failure to do so is a
violation of the HONOR CODE. In addition, if you do not comply with this regulation, you will be
reported to the Dean of Student Affairs. You must write your name and ID number on all sheets and
finish filling out your answer key BEFORE time is called.
Upon finishing, you must turn in your answer sheet and exam booklet, unless instructed to keep the
exam booklet (Some exams in Year 1 permit the student to keep the exam booklet- Instructions will be
noted on the exam booklet). There are no "KEEP" booklets in Year 2. You should tear the answer
key from the exam booklet if you have not already done so. Not returning an exam booklet is
considered an HONOR CODE VIOLATION, and non-complying students will be reported to the Dean
of Student Affairs.
You must leave the auditorium and may not remain in the atrium to talk. Atrium noise is disruptive
to students still taking the examination.
Students completing their examinations within 10 minutes of the official end time for the exam will be
required to remain in the examination room until all exams have been completed and collected.
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YEAR 1 and 2 EXAM RULES – Computerized Exams
•
•
•
•
Students must arrive 20 minutes in advance of the exam
No cell phones or other electronic devices (other than your ipad) are permitted in the exam room
No food, drinks (including water bottles), backpacks, bags, purses papers, or books are permitted in the
exam room.
Students should not leave personal items in the back of the exam room or outside the exam room. All
personal items must be placed in your locker with a secure lock.
YEAR 3 AND 4 EXAM RULES
All students are expected to take their required National Board of Medical Examiners (NBME) Subject
Examinations at an assigned site and on the assigned date. Exceptions will be granted on rare occasions and
only when approved by the Associate Dean for Student Affairs. All such requests must be made by the 1st
week of the clerkship in a 4-week clerkship, by the 2nd week of the clerkship in a 6-week clerkship or by the
7th week of a 12 week clerkship. If the exception is granted, the student must notify Cynthia Rabuck within the
time frame noted above. (215-991-8763 or [email protected])
NBME Testing Policies
Students are not permitted to bring unauthorized personal items and/or devices into the testing room. These items
include, but are not limited to the following:
• Cell phones
• iPods/iPads
• Watches with alarms, computer or memory capability
• Calculators
• Paging devices
• Recording/filming devices
• Reference materials (book, notes, papers)
• Backpacks, briefcases, or luggage
• Beverages or food of any type
• Coats, Outer jackets, or headwear
You will be provided with one laminated erasable noteboard and one dry erase marker. You are permitted to make
calculations or notes only on this noteboard once the exam begins. You can use both sides. If you need additional space
for making notes, a proctor will collect the “filled” laminated noteboard and replace it with a new one. The laminated
erasable noteboards will be collected at the end of the examination session.
Course Exemptions
[Table of Contents]
A student may be exempted from medical school courses previously taken and passed with a level of
performance acceptable to the faculty, if the course was taken within two years of the time the student is
scheduled to take that course in medical school. The student must have the approval of the department
offering the course. Approved course exemptions are noted on the official transcript as “Exemption.” A
maximum of three courses may be exempted in year 1 and two courses in year 2.
Exemption from a course transfers neither credit nor a grade.
Students seeking course exemption must notify the course director no later than the end of the second week of
the course. Until a decision is made, students should assume they will not be exempted and should continue
to meet all course expectations.
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Withdrawing from a Course
[Table of Contents]
Students withdrawing from a course will have the grade “W” recorded on the transcript. If permitted, a student
who has withdrawn from a course will repeat that course during the following year, and will not be able to
satisfy that course requirement by substituting a summer course.
Extended Curriculum
[Table of Contents]
In some circumstances, students may be permitted to take an Extended Curriculum where they carry a course
load that is reduced to allow the completion of one academic year over a period of two years. This Extended
Curriculum may be requested by the student, or may be recommended by the Administration or the
appropriate year Promotions Committee. Extended curriculum is intended to support students who are
experiencing personal difficulties or temporary academic difficulty. Deadlines for request of an Extended
Curriculum are released annually and are considered by the Promotions Committee. Students who are
granted the Extended Curriculum option must receive grades of Satisfactory or above in all courses taken
during the Extended Curriculum years. A grade of less than satisfactory (including marginal unsatisfactory or
unsatisfactory) in any course during a period of Extended Curriculum will be considered grounds for dismissal
from the medical school. While the student is on Extended Curriculum, the student will be responsible for all
fees, but tuition will be assessed proportionate to the course work carried.
Deadlines for requesting Extended curriculum are set each year by the Promotions Committee and will be
posted on-line and/or sent via email. Requests received after the deadline will not be considered by the
Promotions Committee. Students will receive notification from the Promotions Committee that a request is
granted or denied.
During Extended Curriculum, students are not permitted to hold leadership positions in student
organizations, and are cautioned concerning employment or other outside activities.
Guidelines for Promotion: From Year 1 to Year 2
[Table of Contents]
Interdisciplinary Foundations of Medicine (IFM) and Program for Integrated Learning (PIL)
Promotion Policies
Students must successfully complete, with passing grades, ALL academic and clinical coursework in
the first year of medical study in order to be promoted from Year 1 to Year 2.
The Preclinical Promotions Committee will review the entire record of any student with one or more grades of
Marginal Unsatisfactory or Unsatisfactory in order to determine if that student is demonstrating a level of
academic performance sufficient to remain enrolled in medical school, and to review individual departmental
recommendations, especially when a student needs remediation in multiple courses. In the absence of
multiple failures, a grade of Marginal Unsatisfactory (MU) is customarily remediated by examination. A student
who earns a grade of Unsatisfactory (U) in one course, may be permitted, by the Promotions Committee, to
repeat the course in an AAMC approved medical school remediation course during the summer break. For
courses where no remediation course is found acceptable, a remediation examination may be given or the
student may be required to repeat the course during the subsequent academic year.
In IFM, a number of courses include a MUST PASS final exam. The requirement for passing those courses
include passing the final exam in addition to achieving an overall passing score in the course. Students who fail
a MUST PASS final exam but have an overall passing score in the course are allowed to remediate the final
exam by taking a second exam prepared by the department or an NBME Subject exam in that discipline.
Failure to successfully pass the remediation will result in a course failure and the requirement to repeat the
course during the summer or in the next academic year.
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In PIL, a Comprehensive Exam is given after the completion of Block II and after the completion of Block III
but before the start of the Primary Care and Community Practicum (PCCP). The disciplines of Gross Anatomy,
Microanatomy, Physiology and Neuroscience are represented on the Block II Comprehensive. The
disciplines of Genetics, Immunology, Biochemistry /Nutrition are represented on the Block III Comprehensive
exam. Each discipline will have at least 30 – 35 exam questions. Students with MUs in Patient as a Person
disciplines will use the week prior to the Comprehensive to remediate and can sit for the Comprehensive on
time. Students with ONE grade of Marginal Unsatisfactory (MU) in a science discipline in Blocks 1 or 2 will be
permitted to take the Block II Comprehensive on the scheduled date and students with ONE grade of MU in a
science discipline in Block 3 will be permitted to take the Block 3 Comprehensive on the scheduled date.
Students with one or more grades of Unsatisfactory (U) or more than one grade of MU in a science discipline
cannot take the respective Comprehensive exam until all remedial work is completed. Students who have one
or two MU’s in a science discipline in Blocks I, II or III will remediate those disciplines by exam during the week
of the PCCP Mid- Case Review. Another sitting of the Comprehensive exam will be scheduled for the week
following the PCCP Final Case Review. This will be for students who failed the first attempt and for students
who had MU’s in Blocks I, II or III and are taking the exam for the first time.
The passing rate for the first taking of both sections of the Year 1 Comprehensive Exam will be 70 or 1.5
standard deviations below the mean whichever is lower. In addition, a minimum score of 60 must be achieved
in each discipline. If the first attempt of the Comprehensive Exam is not passed, the student will be reexamined in only those subjects that were not passed, however the exam can be changed and questions
added. The passing rate for each subject remediated is 70%. Failure of remediation in any discipline covered
by the comprehensive exam will result in the student taking a summer course(s) or repeating the year
depending on the number of courses failed, as determined by the Promotions Committee.
Criteria for successfully completing a summer remediation course will be established by the appropriate
department at the Drexel University College of Medicine. While this generally entails achieving a passing
grade at the school giving the remediation course, additional criteria such as passing an NBME Shelf Exam
may need to be met.
A student earning a grade of Unsatisfactory (U) or Marginal Unsatisfactory (MU) for a repeated course or for
other required remedial activity may be dismissed from the College of Medicine. Decisions of the Preclinical
Promotions Committee addressing course remediation or the requirement to repeat an academic year may be
appealed to the Preclinical Promotions Committee for reconsideration. Any appeal must be submitted to the
Associate Dean for Student Affairs within ten (10) calendar days following notification of the Promotions
Committee’s decision. If the appeal to the Promotions Committee is not successful, a final appeal may be
presented to the Vice Dean for Academic Affairs. Students are encouraged to work with the Associate Dean
for Student Affairs to prepare an appeal.
Guidelines for Promotion: From Year 2 to Year 3
[Table of Contents]
Students must successfully complete ALL academic and clinical coursework in the second year of
medical study in order to be promoted from to Year 3.
The Preclinical Promotions Committee will review the entire record of any student with one or more grades of
Marginal Unsatisfactory or Unsatisfactory in order to determine if that student is demonstrating a level of
academic performance sufficient to remain enrolled in medical school, and to review individual departmental
recommendations, especially when a student needs remediation in multiple courses.
In the absence of multiple failures, a grade of Marginal Unsatisfactory (MU) is customarily remediated by
examination. A student who earns a grade of Unsatisfactory (U) in one course, may be permitted, by the
Promotions Committee, to repeat the course in an AAMC approved medical school remediation course during
the summer break. For courses where no remediation course is found acceptable, a remediation examination
may be given or the student may be required to repeat the course during the subsequent academic year.
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In IFM, a number of courses include a MUST PASS final exam. The requirement for passing those courses
include passing the final exam in addition to achieving an overall passing score in the course. Students who fail
a MUST PASS final exam but have an overall passing score in the course are allowed to remediate the final
exam by taking a second exam prepared by the department or an NBME Subject exam in that discipline.
Failure to pass the remediation will result in a course grade of Unsatisfactory and the requirement to repeat the
course through an AAMC-approved summer remediation course or by repeating the course in the next
academic year, contingent upon approval by the Promotions Committee.
In PIL, a Comprehensive Exam will be given approximately 10 days after the completion of Block VII.
Pathology, Pathophysiology, Pharmacology, Microbiology and Psychopathology will be the disciplines
represented on this exam. Each discipline will have ~50 multiple choice questions on the exam. The
Comprehensive exam in year 2 is also factored into the discipline specifc grades (see course policies).
The passing rate for the first taking of this exam will be 70% or 1.5 standard deviations below the mean
whichever is lowest. In addition, students must achieve a minimum score of 65 in each discipline. If the first
attempt of the Comprehensive exam is not successful, the student must remediate only those subjects that
were not passed. The remediation will be the NBME Subject Exam in that discipline or an exam prepared by
the department. The passing score for each discipline on the second taking is 70% on a departmental exam or
determined by the course director if using a NBME subject exam. Failure of the remediation exam will result in
a grade of Unsatisfactory and the requirement to repeat the course through an AAMC-approved summer
remediation course or by repeating the course in the next academic year, contingent upon approval by the
Promotions Committee.
Criteria for successfully completing a summer remediation course will be established by the appropriate
department at the Drexel University College of Medicine. While this generally entails achieving a passing
grade at the school giving the remediation course, additional criteria such as passing an NBME Shelf Exam
may need to be met. Students will be notified of any additional requirements by the individual course director.
A student earning a grade of Unsatisfactory (U) or Marginal Unsatisfactory (MU) for a repeated course or for
other required remedial activity may be dismissed from the College of Medicine. Decisions of the Preclinical
Promotions Committee addressing course remediation or the requirement to repeat an academic year may be
appealed to the Preclinical Promotions Committee for reconsideration. Any appeal must be submitted to the
Associate Dean for Student Affairs within ten (10) days following the receipt of the Promotions Committee’s
decision. If the appeal to the Promotions Committee is not successful, a final appeal may be presented to the
Vice Dean for Academic Affairs. Students are encouraged to work with the Associate Dean for Student Affairs
to prepare an appeal.
Step 1 of the USMLE: Institutional Policies
All Students MUST take and earn a passing score on Step 1 of the USMLE in order to progress to Year
3 of the curriculum.
Students are required to take Step 1 of the USMLE prior to the start of Transition to Clinician I: Transition to the
Clinical Years. Students may begin 3rd year clerkships ONLY after completing Step 1 of the USMLE.
Step 1 Deferral Policy
Any student wishing to defer Step 1 beyond the start of Transition to Clinician I MUST submit a formal request
in writing to the Year 1+2 Promotions Committee no later than June 8th for approval at a special meeting of
the Committee. Download the Request for Deferral of Step 1 form.
If a student’s request for deferral is denied by the Year 1+2 Promotions Committee (or if the student does not
submit a request), and the student still chooses to defer Step 1 (and thus Block 1), the student will be subject
to the following consequences:
• The student’s current 3rd year rotation schedule will be dropped for the full academic year.
Once the student has taken the Step 1 exam, the Office of Clinical Education will reschedule 3rd
year rotations but this will be done based on availability, i.e. the student will have lost the ability
to choose their schedule (discipline order and/or site preference).
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•
The student will lose the ability to use the two weeks between 3rd and 4th year to start a deferred
clerkship early.
• The student may be issued a Letter of Concern for Unprofessional Behavior
The above will result in reduced vacation/interview time in the 4th year and may obviate a student’s
ability to graduate on time.
Time Limitations for Completion of Step 1
• All students, even those granted permission for deferral, are required to take Step 1 of the USMLE no
later than the Friday before the beginning of Block 3 of the calendar year that the second year
coursework was successfully completed. Failure to sit for Step 1 within this time period will be
considered as grounds for dismissal from the College of Medicine.
• All students who do not PASS Step 1 of the USMLE prior to the beginning of Block 5 will have their
Year 3 schedule dropped and will not be rescheduled for clerkships until a passing score is posted by
the NBME.
• All students must successfully PASS Step 1 of the USMLE within 12 months of successful completion
of the Year 2 curriculum. Specifically, the final date that a student can sit for Step 1 is June 30th of the
calendar year following the completion of Year 2. Failure to successfully PASS Step 1 within this time
period will be considered as grounds for dismissal from the College of Medicine.
Any request for additional time to take or pass Step 1 must be submitted in writing for consideration by the
Promotions Committee.
Limitation of Number of attempts at Step 1
Students are permitted three (3) attempts to successfully PASS Step 1 of the USMLE. Failure to successfully
PASS within three attempts will result in dismissal from the College of Medicine.
Failure of the Step 1 Exam
Upon learning of a USMLE Step 1 failure:
1. Students on a 12 week clinical clerkship
Student will be given the option to complete the 4 week Sub-Block component of the clinical rotation in which
they are enrolled (Medicine or Surgery) but then will be pulled from clinical rotations to prepare for and retake
the USMLE Step 1 exam.
2. Students on a 6 week clinical clerkship
Student will be given the option to complete the 6 week clinical clerkship but then will be pulled from clinical
rotations to prepare for and retake the USMLE Step 1 exam.
Students are encouraged to meet with the Associate Dean for Student Affairs and the Director of
Student Academic Support to discuss a strategy for successful re-examination. No student will be
allowed to resume clinical rotations until he/she has sat for USMLE Step 1 re-examination.
Students who have failed Step 1 a second time will NOT be permitted to resume clerkships until a passing
score on Step 1 has been received. Students must meet with the Associate Dean for Student Affairs and the
Director of Student Academic Support to discuss a strategy for success and to identify factors leading to poor
examination performance. The student should consider undertaking a comprehensive board review course.
Students are also encouraged to seek counseling to to identify and deal with issues that might be interfering
with focus of study and/or to deal with the stress of facing their final attempt at the USMLE Step 1 exam.
Students are expected to notify the Associate Dean for Student Affairs, in writing, that they have taken the
steps outlined above. Students are also expected to submit a summary of their examination preparation plan
and why it will best facilitate their success.
Students needing time away from clinical rotations for USMLE Step 1 preparation will be placed on
Independent Study status. Students are expected to meet with the Associate Dean for Student Affairs and
the Director of Student Academic Support at least once each month to discuss progress while on Independent
Study.
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Guidelines for Promotion: From Year 3 to Year 4
[Table of Contents]
All students must successfully complete all the required Intersession I (Transition to the Clinical Years) and all
required third year clerkship rotations in order to be promoted from Year 3 to Year 4. The required third year
Clerkships include Family Medicine (6 weeks), Obstetrics and Gynecology (6 weeks), Pediatrics (6 weeks),
Psychiatry (6 weeks), Medicine (12 weeks) and Surgery (12 weeks). Each Clerkship Department establishes
criteria which must be successfully completed in order to pass a given Departmental Clerkship. Departments
establish clinical competency requirements which must be successfully met in order to successfully complete a
Departmental Clerkship. Additional requirements such as “clinical passports”, patient logs, oral examinations,
departmental examinations and other requirements may be established by individual departments. Students
are responsible for noting such requirements and completing requirements by established deadlines.
Each student must earn a passing score on the NBME subject examination in each clerkship in order to earn a
passing grade for the clerkship.
Each department will establish a required passing score on the NBME subject examination for their respective
clerkships. Departments may also establish a minimum score that must be achieved in order for a student to
earn a final grade of Highly Satisfactory or Honors in a given clerkship.
NBME Subject Examination Policies
Failure of the NBME subject examination in a clerkship will result in the grade of Marginal Unsatisfactory being
assigned. This indicates that a student is required to demonstrate mastery of subject material by achieving a
passing score on repeat of the NBME subject examination.
A second failure of the NBME subject examination in a given discipline will result in the assignment of
a final grade of Unsatisfactory in that Clerkship. Students earning a grade of Unsatisfactory will be
required to repeat the entire clerkship, including repeat of the NBME subject examination.
Students who have failed NBME subject examinations in two (2) clerkships will be removed from
further clinical rotations for dedicated time to study and remediate the subject examinations. They will
not be permitted to return to clinical rotations until all NBME subject examinations have been
successfully completed.
Note: Students are required to take make-up NBME subject examinations during the break following
the unsuccessful attempt at the NBME subject examination. Students who fail a NBME subject
examination during Blocks 1-4 will be required to take the make-up examination during Winter Break.
Students who fail a NBME subject examination during Blocks 5-8 will be required to take the make-up
examination following the completion of Block 8.
In the event that a make-up exam is required or that circumstances exist such that a student is granted an
extension, there is a maximum time limit for passing the exam; specifically, the NBME subject exam for a
given clerkship must be successfully PASSED within one year of completion of the clinical portion of
that clerkship. If the NBME subject exam for a given clerkship is not passed within one year of completion of
the clinical portion of the clerkship, the clerkship must be repeated in its entirety (if approved by the Promotions
Committee).
All students must successfully complete all academic coursework in Year 3 prior to advancing to Year 4
coursework. This includes taking and passing all make-up NBME subject examinations. There are NO
EXCEPTIONS to this requirement.
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Students earning grades of Marginal Unsatisfactory and/or Unsatisfactory in one or more clerkships will have
their entire academic record reviewed by the Clinical Promotions Committee. The Clinical Promotions
Committee may consider repeated failure as grounds for dismissal from the College of Medicine. The Clinical
Promotions Committee may also recommend academic sanctions such as suspending clinical work pending
successful completion of academic requirements (e.g., NBME subject examinations), repeating clerkships,
repeating the entire academic year, or other sanctions deemed appropriate. The Clinical Promotions
Committee may also require that students complete subsequent rotations in the Philadelphia area to allow for
close oversight by the Clerkship Director.
Guidelines for Promotion: From Year 4 to Graduation
[Table of Contents]
Step 2 of the USMLE: Institutional Policies
Step 2 Clinical Knowledge (CK) and Step 2 Clinical Skills (CS)
All students must complete and earn a passing score on Step 2 CK and Step 2 CS in order to graduate from
the College of Medicine.
Time Limitations for Completion of Step 2 CK and Step 2 CS
• All students are required to take Step 2 CK and Step 2 CS of the USMLE NO LATER THAN October
31st of the Senior year.
All students, even those granted permission for deferral, must have a PASSING Step 2 CK and Step 2
CS score in order to be certified by the College of Medicine for participation in the National Residency
Matching Program (NRMP) match. The NRMP deadline for certification of students is in February of the
graduating year.
Limitation of Number of attempts at Step 2 CK and Step 2 CS
• Students are permitted three (3) attempts to successfully PASS Step 2 CK of the USMLE. Failure to
successfully PASS within three attempts will result in dismissal from the College of Medicine.
• Students are permitted three (3) attempts to successfully PASS Step 2 CS of the USMLE. Failure to
successfully PASS within three attempts will result in dismissal from the College of Medicine.
Step 2 CK or CS Deferral Policy
Any student with extenuating circumstances who wishes to delayStep 2 CK or Step 2 CS of the USMLE
beyond October 31st of the Senior year MUST present a request and obtain approval from the Clinical
Promotions Committee.
All students, even those granted permission for deferral, must have a PASSING Step 2 CK and Step 2 CS
score in order to be certified by the College of Medicine for participation in the National Residency Matching
Program (NRMP) match. The NRMP deadline for certification of students is in February of the graduating year.
All Step 2 deferral requests must be made in writing to the Clinical Promotions Committee no later than August
31st of the Senior year for approval. Download the Request for Deferral of Step 2 CK or CS form.
If a student’s request for deferral is denied by the Year 3+4 Promotions Committee (or if the student does not
submit a request), and the student still chooses to defer Step 2, the student may be pulled from their clinical
rotations and not be permitted to do any further clinical work until the Step 2 CK or CS exam is taken. This
may obviate a student’s ability to graduate on time. The student may also be issued a Letter of Concern for
Unprofessional Behavior.
4th Year Pathways
Each student must select a Fourth-year discipline-based pathway. The Pathway System provides structure in
the fourth year curricula as well as an advisory system for students during the residency application process.
Students are permitted to change their selected pathway. The final deadline for changing pathways is
November 1st of the Senior year. All students must complete the requirements of a Pathway in order to qualify
for graduation from the College of Medicine. Students are referred to Pathway guidelines for specific details
regarding individual Pathway requirements. In addition, formal documentation of Pathway advising for each
individual student is required at three distinct time periods.
1. Pathway Advising Form #1: Pathway Lottery Approval Form.
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In February of the third year, Pathway Directors, or their designee, will meet with 3rd year students who
have selected their pathway to guide them in appropriate initial course selection for the fourth year of
study. Students will not be given a 4th year schedule without appropriate signatures on this form.
Pathway Advising Form #1 Due: Before close of 4th year lottery.
2. Pathway Advising Form #2: 4th Year Schedule Review and Residency Application Process Advising.
During the months of May through August Pathway Directors, or their designee, must meet with
pathway students to review 4th year schedules post-lottery and to advise regarding the residency
application process (e.g. Letters of recommendation, personal statement, student competitiveness,
residency program selection)
Pathway Advising Form #2 Due: August 15th of the Senior year
3. Pathway Advising Form #3: 4th Year Schedule Review and Residency Interview Process Check-In. In
the Fall of the senior year, Pathway Directors, or their designee, check in with students to evaluate the
number of interviews he/she has received, assess need for additional program applications or alternate
plans if concerns exist. In addition, schedules should be reviewed at this time in the year to assure
graduation requirements will be met.
Pathway Advising Form #3 Due: November 20th of the Senior year
Note: Students in the MD/PhD, Research or Women’s Health Pathways are also required to meet with and get
advising from the Pathway Director of the specialty they are interested in applying for residency.
4th Year Coursework
There are 44 calendar weeks available in the 4th year. All students must complete a minimum of thirty-six (36)
weeks of senior-credit rotations in order to graduate. Students are permitted to take a maximum of 46 weeks
of senior-credit rotations. (Note: Students receive 2 weeks of elective credit for Transition to Clinician I and 2
weeks of elective credit for Transition to Clinician II. The total of 4 weeks elective credit for Transition to
Clinician I and II is given following the completion of the Year 4 Transition to Clinician II and counts as 4 weeks
of 4th year graduation credits.) During the fourth year, each student must complete the following
coursework:
•
•
•
•
•
•
•
Each student must select a pathway. Each senior Pathway provides a menu of recommended
electives, some of which are strongly recommended. An overview of the fourth year, including a list of
individual Pathways, Pathway required courses and the recommended elective rotations for individual
Pathways can be found on the web at
http://webcampus.drexelmed.edu/clinicaleducation/Pathways/FourthYr.htm
Each student must complete the required Medicine Subinternship at a Home site
Each student must complete the required Neurology Course at a Home site
Each student must complete the required Pathway-specific rotation(s) as defined by each Pathway's
particular requirement(s).
Each student must complete the required Transition to Clinician II: Transition to Clinician course in
Philadelphia
Students may not receive graduation credit for the identical rotation for more than 4 weeks without the
approval of the Special Electives Committee. (i.e., if all 12 characters of the course codes are the same
it is the identical course)
No more than 12 weeks of coursework may be taken at "away" sites.
No more than 12 weeks of coursework may be taken in any one discipline or specialty, with two
exceptions: Medicine, in which a student may take 20 weeks of coursework, and Neurology, in which a
student may take 16 weeks of coursework. Research rotations do not count towards the total weeks in a
specific discipline. All Senior students must have their final course schedules completed by February 1st of
the Senior year. All schedules will be reviewed at this time to confirm completion of graduation
requirements.
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Graduation Requirements
•
[Table of Contents]
Each student must complete a minimum of thirty-six (36) weeks of senior-credit rotations and meet
their Pathway guidelines in order to meet graduation requirements.
•
•
Each student must complete 18-22 weeks (depending on pathway requirements) of elective
rotations in addition to the three or four required courses (depending on pathway requirements)
listed above plus the required Intersession II. Details of the elective requirements are below:
Electives are categorized as follows:
1. Direct Patient Care
Fourth Year students must take at least 16 weeks of Direct Patient Care
rotations during their fourth Year of medical school. (The required Medicine
sub-internship and Neurology Clerkship count towards 8 of these direct patient
care weeks.).
2. Patient Care Related (e.g., Radiology, Electrophysiology, Pathology)
Fourth Year students may take Patient Care Related courses as their schedule
permits.
3. Teaching, Non-patient care related (e.g., OMED, Mini-Med School, Anatomy,
Neuroscience)
Fourth Year students may take no more than 4 weeks of Teaching or NonPatient Care electives. For example, a student may take two weeks of Acad
Elect in Med Ed and two weeks of Mini-Med, but may not take Acad Elect in Med
Ed, Mini-Med and Anatomy combined (6 weeks).
4. Research (Basic Science or Clinical), Non-patient care related
Fourth Year students may take 4-weeks of Research (all Research must be
approved by the Special Elective Subcommittee). A request for more than 4
weeks must be approved by the Special Elective Subcommittee. Exception:
Research Pathway students and MD/PhD students will be permitted to perform
Research consistent with Pathway requirements following approval by the
Special Electives Committee.
5. Transition to Clinician II: Transition to Residency
Completion of Transition to Clinician II is mandatory for all Fourth Year
students. Students receive 2 weeks of elective credit for Transition to Clinician I
and 2 weeks of elective credit for Transition to Clinician II. The total of 4 weeks
elective credit for Transition to Clinician I and II is given following the completion
of Transition to Clinician II and counts as 4 weeks of 4th year graduation credits.
Transition to Clinician is not counted against any of the above categories but
does count as 4 weeks towards the total weeks required for graduation.
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•
Students must complete a Minimum of 16 total weeks of Direct Patient Care rotations.
•
Students are limited to a Maximum of 8 weeks of Non-Patient Care related rotations. This
includes Electives that would be classified as: Teaching, Non-Patient Care Related electives or
Research Electives (#3 and #4 above). However, students may take no more than 4 weeks of Teaching
Electives and no more than 4 weeks of Research electives. Of note, Translational Research is not
counted against either the Teaching or Research elective categories but is counted as 2 weeks of NonPatient care rotations.
Additional Guidelines Regarding Graduation from the College of Medicine
Please note: Receipt of satisfactory grades in all courses does not assure promotion or graduation.
Inappropriate behavior and attitudes, insensitivity, intolerance, other unprofessional attributes or consistently
marginal performance may result in an assessment by the Promotions Committee that the overall performance
of the student is insufficient to be granted the M.D. degree.
In order to receive a diploma, students must have…
- Met all financial obligations to Drexel University College of Medicine.
- Completed an exit interview with the Office of University Student Financial Aid.
Drexel University and the College of Medicine may, at any time, change any provisions, curricular
requirements, bylaws, rules, regulations and policies and procedures as may be necessary in the interest of
the University, the College of Medicine and its students.
Students who have met all other degree requirements but who have not passed USMLE Step 2 CK or
CS in time for graduation will not graduate. They will be placed on Independent Study pending taking and
passing the examination. Diplomas will bear the date that a passing examination score is reported to the
school. Students who have not passed Step 2 CK or Step 2 CS of USMLE in time to graduate, but who have
obtained residency positions have the responsibility of contacting their residency program directors and
notifying them that they will not be graduating and will be unable to begin residency.
Participation in Commencement Ceremonies
Students are permitted to participate in commencement ceremonies only if they have met all graduation
requirements and have been approved for graduation by the Promotions Committee. Students who have
extenuating circumstances requiring the completion of clinical coursework beyond the date of commencement
will be permitted to participate in commencement ceremonies if they will complete all required coursework by
June 30th of the graduating year. However, the student will not receive a diploma until all coursework is
completed.
Clinical Rotation Policies
[Table of Contents]
All-Year Site Placements
Drexel has multiple academic campuses that offer all-year placements for third year students. Students who
designate an all-year site preference at the time of matriculation are given priority for that site at the time of the
third year lottery. However, when requests exceed spots, all preferences cannot be honored. In addition,
academic performance and/or transition through the curriculum may preclude students from being eligible for
placement in an all-year site. Specifically, students are ineligible for placement in all-year sites in any of the
following circumstances:
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•
•
•
•
•
Students who receive(d) a grade of Unsatisfactory (U) in any Year 1 or Year 2 Course (regardless of
whether the Unsatisfactory grade has been remediated)
Students required to repeat any Year 1 or Year 2 course
Students who take more than two consecutive years to complete the Year 1 and 2 curricula, including
students who have taken an Extended Curriculum for Year 1 or Year 2, leaves of absences of any type,
etc.
Students who have been required to participate in the Professionalism Monitoring and/or Remediation
program.
Interim Year 2 course grades will be reviewed for all students requesting all-year sites during the first
week of January of the 2nd year. At that time, students with a course average of < 70 in any Year 2
course will be ineligible for placement in an all-year site.
Students who have been placed in all-year sites during the initial third year lottery must continue to meet
academic and curricular criteria in order to maintain that placement. Specifically, students will be ineligible to
maintain their all-year site placement in any of the following circumstances:
•
•
•
•
Students who receive a grade of Marginal Unsatisfactory (MU) or Unsatisfactory (U) in any Year Two
course
Students who fail any Year Two final exam
Students who have been required to participate in the Professionalism Monitoring and/or Remediation
program.
Student performance on the NBME self-assessment exams will be reviewed. Students must achieve a
passing score on the first mandatory NBME self-assessment utilizing the DUCOM-provided voucher
(deadline for all students is May 15th following Year 2 finals). Students whose first NBME selfassessment score is < passing are considered at risk and will be required to achieve a score of at
least 10 points above passing on the second NBME self-assessment taken no later than June 1st,
utilizing the DUCOM-provided voucher, in order to maintain their all-year site placement.
Clinical Workload/Duty Hours
Student work hours are limited to a maximum of 80 hours per week on clinical rotations. Students usually
follow their resident’s schedule during required clerkships and SubInternships.
Clinical Rotation Schedule Change Policies
All schedule change requests must be made through the DOCSS clinical scheduling system or through the
Division of Clinical Education at least 5 weeks in advance of the start of the rotation being added or dropped.
Add/Drop forms are located on the Clinical Education Website. Course Director signature is required on the
Add/Drop form to document approval if a special request is being made (e.g. request for a two week rotation
when only a 4-week elective is offered in the course catalogue). Pathway Director signature is required on the
Add/Drop Form if the schedule change request involves a Pathway-required course.
Emergency Schedule Change Requests made within 5 weeks of the start of a Block must be submitted
in writing to the Division of Clinical Education. All requests will be reviewed for approval by a Dean.
The final deadline for submission of an Emergency Schedule Change Request is two and one-half (2
1/2) working days prior to the start of the rotation (i.e. noon on the preceding Wednesday for a Monday
rotation). This final deadline is not negotiable.
Emergency Schedule Change Requests should be sent by email to the Division of Clinical Education
([email protected]) and must include the following:
• Requested Course to be dropped
• Requested Course to be added
• Detailed reason for late Emergency Request
Add/Drop Forms for Emergency Schedule Change Requests must be sent to the Division of Clinical Education
within the aforementioned timeframe.
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Maximum Weeks in Individual 4th Year Electives
Students may take a maximum of 4 weeks in any given elective rotation. Identical courses at different clinical
sites will be considered as the same course and therefore only 4 weeks total can be applied toward graduation
requirements.
Clinical Rotation Evaluation Expectations: Where’s My Evaluation?
Clerkship Directors and Elective Course Directors are expected to submit final student evaluations within four
weeks after the rotation ends. Grades are transmitted in a manual upload to the Registrar twice weekly.
The Registrar must then upload grades into Banner for posting to the transcript.
Automobile Requirement
All third and fourth year students on clinical rotations are required to have an automobile for transportation.
Students are frequently required to travel to more than one patient care site during a clinical clerkship or
course and must have access to their own automobile.
Clinical Site Policies and Guidelines
[Table of Contents]
All students are expected to read and understand these policies prior to rotating at clinical sites.
Failure to abide by these policies may result in the student's removal from the clinical site, withholding
of the student's evaluation or final grade, and other academic or disciplinary sanctions.
Individual Clinical Site Policies
Students are expected to comply with all applicable rules, regulations, policies and procedures of the clinical
site. Failure to do so, may result in the student's removal from the clinical site or other academic or disciplinary
sanctions.
Acceptable Use of Network and Information Technology Resources
Students at each clinical site may be granted access to the hospital network at that site. Such access, both
within the hospital itself and in student housing and other areas, is subject to the same Acceptable Use
provisions that apply to use of the Drexel and DrexelMed networks
(http://www.drexel.edu/irt/org/policies/acceptableUse/).. In addition, each clinical site may have additional
policies governing the use of their network and other information technology resources. Clinical site policies
may impose additional restrictions on the use of their network, including limitations on access to various
internal and external sites. Using or accessing the clinical site’s network in violation of any clinical site's policy
or without proper authorization or attempting to access restricted sites is strictly prohibited and may result in
disciplinary action or loss of network privileges.
Issued/Borrowed Items
Students are responsible for all items that are issued to them or borrowed from the institution. The student is
responsible for the replacement value of any item not returned at the end of the rotation. This includes, but is
not limited to items such as beepers, keys, identification cards, and textbooks. The student's evaluation may
be withheld until all items are returned.
Educational Housing Policies
At some of the sites, as a courtesy, housing is offered on a space available basis by the clinical site while
rotating on a clinical clerkship, a required course or elective rotation. Authorized representatives of the clinical
site may enter the housing facility at any time and for any reason, with or without advance notice to the
occupants.
The physical layout of the housing will vary from site to site. You may have to share a room with another
student of the same gender and/or share common facilities such as a bathroom, living room or kitchen with
students of the opposite gender. Do not "redecorate" by rearranging furniture or putting furniture in the hallway.
Do not change rooms without specific permission. If the housing offered by the site does not meet your needs,
you will have to make alternative housing arrangements at your own expense.
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Room Assignments/Roommates
Gender-specific roommate assignments will be made.
Guests/Visitors
No spouses, significant others, and/or visitors are permitted in the housing. No one other than the student(s)
assigned is permitted.
Pets
Pets are NOT permitted within any housing which is provided by clinical sites.
Telephone Utilization within Housing Provided by Clinical Institutions
Telephone availability and use policy varies from site to site. All charges related to the telephone usage are the
responsibility of the tenant(s). See Telephone section within each individual site for more information.
Responsibility for Damages
You are financially responsible for any damages you cause to the housing facility. You may also be held
responsible for damage caused by other occupants of housing if individual responsibility is not acknowledged.
Housing Deposit
A clinical site may request a deposit to cover potential damage to housing.
Lost or Damaged Personal Property
Drexel University is not responsible for any damage or loss to your personal property that occurs at the clinical
site's housing.
The following procedure will be followed if a student is accused of violating the DUCOM Educational
Housing Guidelines or an institution’s more specific housing policy:
• The clinical site will notify the Vice Dean for Educational and Academic Affairs, Associate Dean(s) for Student
Affairs or Director of Clinical Education of the violation.
• The Student will be notified by the Associate Dean of the accusation.
• The student will be given opportunity to provide written response to the accusation within 48 hours to the
clinical site and the Associate Dean for Student Affairs.
• The Associate Dean for Student Affairs and Director of Medical Education at the clinical site (or their
designees) will meet with the accused student, either in person or by telephone conference call, to discuss the
violation. This meeting will not take place until Student has submitted written response or 48 hours has passed,
whichever is earlier.
• If the Associate Dean for Student Affairs determines that there is sufficient evidence that the student is
responsible for the violation, he or she will determine the sanction which will be imposed.
• The Associate Dean for Student Affairs decision or sanctions may be appealed to the Vice Dean for
Educational and Academic Affairs or his/her designee. The decision of the Vice Dean is final and no further
appeal is possible within the College.
• If the misconduct violates other College of Medicine policies or regulations, the Associate Dean for Student
Affairs may also refer the matter to the Honor Court or Promotions Committee for additional proceedings.
• In instances where the Associate Dean for Student Affairs believes the student’s presence in housing may
pose a danger to self or others, the Associate Dean may impose a temporary ban or other restriction on the
student for up to 72 hours.
• Students should be aware that if the sanction includes a prohibition on current or future use of clinical site
education housing then the student will be responsible for securing housing on their own and at their own
expense. A student’s rotation schedule will not be changed to accommodate housing needs.
• Nothing in these guidelines shall limit a clinical site’s authority to restrict a student from entering its property
pursuant to its own policies and regulations.
.
Weapons/Firearms
See Handbook Section 3, University Services: Weapons Policy. This policy also applies to clinical sites and
clinical housing.
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Criminal Background Checks
Students are required to complete an updated criminal background checks and child abuse clearance every
two years while actively enrolled in the College of Medicine.
Drug Testing ProtocolSome clinical sites require drug testing prior to beginning clerkships. Students will be
notified by the Office of Immunization and Surveillance of the need for drug testing and will provide information
on the specifics of scheduling and details of sites where surveillance (drug testing) can be completed. It is the
student’s responsibility to complete screening in a timely fashion. Students will not be permitted to begin
clerkships until screening has been completed.
1. Clinical sites will be notified when screening has been completed.
2. Results will be reviewed by the Office of Immunization and Surveillance
3. Individuals testing positive will be referred to the Director of Student Mental Health for a formal
assessment and further evaluation. Retesting will be arranged as necessary by the Director of Student
Mental Health.
Student Advising
[Table of Contents]
There are multiple formal and informal sources of advising available to all students in the College of Medicine.
The Associate Deans in the Office of Student Affairs are available and oversee advising in all years.
Each first year student will be assigned to an advisory group for the preclinical years. Each Advisory Group is
led by a Faculty Advisor. Additionally, each Advisory Group will have a second year and a third or fourth year
Student Peer Mentor. Scheduled mandatory group meetings occur twice each year. Students are encouraged
to meet and/or communicate individually with their Faculty and Peer Advisors as needed. Pathway Advisors
serve as academic advisors for students in Year 3 and 4 of the curriculum(See description of Pathway
Advisory System). Rising 4th year students are also assigned a Student Affairs Advisor to provide additional
support through the residency selection process. In addition, career advising is provided to all students by the
Career Development Center on an individual basis and through a variety of programs, workshops, and
specialty student interest groups.
Behavioral and Professionalism Standards
for Drexel University College of Medicine Students
[Table of Contents]
Students are expected to meet the following behavioral and professionalism standards:
1. Integrity
a. Act at all times in an ethical, responsible, and dependable manner
b. Conduct oneself in accordance with the Drexel University College of Medicine Honor Code
c. Maintain an honest approach to all activities so as to be deemed worthy of trust
2. Reliability and Responsibility
a. Complete all assigned tasks in a timely and responsible manner
b. Arrive on time for scheduled activities and notify appropriate individual for missed activities
c. Attend classes and meetings for their full duration and prepare appropriately for class activities
d. Respond promptly to faculty or administration when contacted personally or electronically
e. Admit errors and accept responsibility for one’s own actions
f. Respond appropriately to witnessed unprofessional or unethical behaviors
g. Demonstrate self-motivation and accountability for one’s own learning
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3. Self-Awareness
a. Demonstrate ability to identify areas of deficiency in one’s own performance
b. Accept constructive criticism and modify behavior based on feedback
c. Project a professional image in interpersonal relationships, manner, dress, and communication
(including electronic)
d. Maintain composure during difficult interactions
e. Monitor personal biases that may interfere with professional duties
f. Request help from appropriate support resources when needed
g. Attend to one’s own well being
4. Team-Building and Communication
a. Facilitate communication among team members
b. Acknowledge the value of other members of the health care team in providing patient-centered care
c. Treat fellow students, co-workers, faculty, administrators and staff with respect and sensitivity
d. Provide supportive and constructive feedback; including counseling to peers when appropriate
e. Listen to others respectfully and attentively
f. Manage conflicts in a collegial manner
g. Demonstrate accountability when unable to fulfill responsibilities
5. Patient-Centered Care
a. Meet all clinical responsibilities
b. Demonstrate respect, integrity, compassion and responsibility toward patients, even under difficult
circumstances
c. Discuss / refer to patients in a respectful and non-judgmental manner
d. Maintain confidentiality of patient information
e. Acknowledge limits of knowledge within clinical setting
f. Take on extra work when appropriate for the benefit of the patient
g. Ensure that coverage for patients is provided for patients when unable to fulfill responsibilities
The process of medical education includes instruction in the knowledge, skills, and attitudes necessary to
perform as competent physicians. While factual information and clinical skills are evaluated by examinations,
and observations in the clinical setting, evaluation of behaviors, attitudes and professional development are
less systematic and generally based on observed encounters, compliance with assignments, timeliness, and
other less structured methods of evaluation. The professional development of medical students is an essential
component of a complete medical school experience. Students and faculty have a responsibility to
acknowledge incidents of exceptional professionalism as well as lapses in professionalism. It is important to
recognize that in acknowledging such incidents that the actions and not the individual are being observed and
noted.
Feedback and Evaluation of Professionalism
Assessment of professionalism occurs in a number of ways during both the preclinical and clinical years of the
curriculum.
Peer Feedback and Evaluation: During the first two years of medical school, students participate in many
group learning activities and laboratory activities which require work to be conducted as a group. Students are
expected to actively participate in group and laboratory activities in a way that fairly shares member
responsibilities and contributes to the success of group learning. Students will be requested to evaluate
members of their group to identify participation, contribution to the learning of the group and acceptance of
responsibility within the group. These evaluations are reviewed together by course directors. Students who
receive evaluations indicating the need for education and reinforcement will be referred to the Associate Dean
for Student Affairs who in conjunction with the Professionalism Advisory Board will provide assistance and
opportunities for remediation as deemed necessary. Reports of exemplary professionalism based on peer
evaluations will be submitted to the Associate Dean for Student Affairs for inclusion in their Medical Student
Performance Evaluation (Dean’s Letter).
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Student Reports of Unprofessional or Unethical Behavior.
Students are encouraged to report any unprofessional or unethical behavior that they have experienced or
witnessed during the preclinical or clinical years to the Associate Dean for Student Affairs. Students can also
submit an anonymous (or signed) report via the following online form:
http://webcampus.drexelmed.edu/professionalism/IncidentReport.asp
If you experience or witness mistreatment or unethical behavior and need to speak with someone
urgently and confidentially, call the Student Affairs Emergency Hotline at 215-991-8184.
Faculty Feedback and Evaluation:
Faculty evaluations of professional behaviors are provided by small group faculty leaders in the preclinical
years. During the clinical years, students receive evaluations of professional behavior and performance as
part of each clerkship and clinical course evaluation. In addition, at any time a faculty member may submit a
Commendation for Exemplary Professionalism or a Report of Concern for Unprofessional Behavior.
Exemplary Professionalism:
All students are expected to demonstrate appropriate professional behavior, but there are instances of
exemplary professionalism that should be singled out for recognition. A faculty member, staff member, or
fellow student who directly observes such instances is encouraged to fill out a Report of Exemplary
Professionalism. The faculty member, staff member or student is encouraged to discuss this form with the
student and then forward the completed form to the Senior Associate Dean for Student Affairs. Students
receiving Reports for Exemplary Professionalism will have this noted in their Medical Student Performance
Evaluation.
Download the Report of Exemplary Professionalism form (.pdf)
Lapse or Deficiency in Professional Behavior
Students who require assistance in developing professionalism skills should be identified and provided with
opportunities to improve their skills and behaviors. Faculty, staff or students who identify students with
deficiencies and/or areas needing improvement, are encouraged to submit a Report of Concern for
Unprofessional Behavior.
Download the Report of Concern for Unprofessional Behavior form (.pdf)
Reports of Concern for Unprofessional Behavior are NOT intended to replace one-on-one feedback. Rather,
reports are intended for use in situations in which feedback has been unsuccessful and/or in instances in which
behavior is grossly deficient.
Levels of Concern: When submitting Reports of Concern for Unprofessional Behavior, the level of concern can
be rated as “Moderate Level of Concern” or “High Level of Concern”.
A “Moderate Level of Concern” rating may be considered in response to behaviors that demonstrate a lapse or
failure in professionalism that should be acknowledged, but one that does not jeopardize patient care, team
performance, or academic progress. Examples of instances in which a rating of “Moderate Level of Concern”
would be appropriate include, but are not limited to:
1. Student does not submit assigned work by deadline
2. Student is late or absent for group activities
3. Student appearance or dress is not appropriate for setting or environment
4. Student does not participate in group/team activities
A “High Level of Concern” rating should be considered in response to lapses in behavior that require
education, remediation and intervention due to significant lapses in:
1. Integrity
2. Reliability and Responsibility
3. Self-Awareness
4. Team-Building and Communication
5. Patient-Centered Care
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Management of Reports of Concern for Unprofessional Behavior
Upon receipt of a Report of Concern for Unprofessional Behavior, the Senior Associate Dean for Student
Affairs will contact the student named and arrange a meeting. The student will have an opportunity to present
any information which might explain actions or behaviors. The purpose of the initial meeting is often
educational and the Senior Associate Dean will explore ways in which behaviors can be improved and meet
the expected level of professionalism. Any student receiving two or more Moderate Level Reports of Concern
or a single High Level Report of Concern will be reviewed with the Professionalism Advisory Board and the
Promotions Committee to assess the need for education, monitoring and/or administrative action.
Students who are placed in Professionalism Monitoring may be required to complete an educational
reflection paper, ongoing meetings with a faculty mentor, and/or additional remedial educational activities as
deemed necessary. It may be recommended that students delay progression to the next academic level and/or
retake certain courses or experiences. Students receiving two or more Moderate Level Reports of Concern or
a single High Level Report of Concern Report of Concern for Unprofessional Behavior may have a notation
placed in the Professionalism Section of the Medical Student Performance Evaluation (Dean’s Letter). The
Promotions Committee has the authority to determine that the severity of a single offense or a pattern of
behavior is cause for dismissal from the College of Medicine.
Students will be notified by the Senior Associate Dean for Student Affairs if they are being reviewed by the
Promotions Committee. Students will be notified in writing regarding any sanctions imposed by the Committee
and standard processes of appeal will be in place to address sanctions or penalties imposed.
Professionalism Grade
At the end of each academic year, students will receive a Professionalism grade which will appear on the
permanent transcript. Students who demonstrate the ability to meet the Behavioral Objectives will receive a
Satisfactory for their Professionalism Grade. Students who have received Reports of Concern for Professional
Behavior may receive a Professionalism Grade of Marginal Unsatisfactory or Unsatisfactory.
Specific Academic Policies
[Table of Contents]
Multiple Failures during the Same or Subsequent Academic Year(s)
Receipt of grades below Satisfactory (Marginal Unsatisfactory or Unsatisfactory) in more than one course
during the same academic year or in subsequent academic years will result in a complete review of a student’s
academic record by the year-appropriate Student Promotions Committee. This may result in any of the
following actions:
1.
2.
3.
4.
Dismissal from the College of Medicine
Requirement to sit for remediation examination(s)-, and/or
Requirement to repeat coursework in an AAMC-approved summer remediation course, and/or
Requirement to repeat coursework in a subsequent academic year.
Receipt of grades below Satisfactory (Marginal Unsatisfactory or Unsatisfactory) in any repeated/remediated
course will be considered as cause for dismissal from the College of Medicine. Timeframe for Completion of
the Curriculum
1. The maximum timeframe permitted for completion of both the preclinical and clinical curriculum of the
College of Medicine is six (6) years, exclusive of Leaves of Absences. Specifically:
• No student is permitted more than three (3) academic years to complete the preclinical
curriculum and
• No student is permitted more than three (3) academic years to complete the clinical curriculum.
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2. All students must complete the medical school curriculum within seven (7) years of matriculation, inclusive of
Leaves of Absences (Individual exceptions for dual degree students are considered).
• Leaves of Absence do not “stop the clock.”
• Extended Curriculum does not “stop the clock”.
• Failure to make satisfactory academic progress may be viewed as grounds for dismissal from
the College of Medicine.
Dismissal from the College of Medicine
[Table of Contents]
Students may be dismissed from the College of Medicine for failure to meet academic, clinical or professional
standards established by the College of Medicine. The Year specific Promotions Committee may make a
recommendation that a student be dismissed from the College of Medicine. In the event of such
recommendation, the student will be notified in writing by the Associate Dean for Student Affairs. Students are
permitted to continue academic work pending the resolution of any appeal of the dismissal during the preclinical (year 1 and 2) medical studies with the exception of clinical skills sessions/coursework that takes place
in the clinical setting. Students dismissed during the clinical years (year 3 and 4) of their medical studies are
not permitted to continue clinical rotations following notification of dismissal, pending the outcome of an appeal.
Appeal Guidelines for Dismissal from the College of Medicine
Following an initial notification of dismissal:
1. The student must notify the Associate Dean for Student Affairs of an appeal of the dismissal within ten
(10) calendar days following notification of the dismissal.
2. The student will appeal the dismissal to the Year Appropriate Promotions Committee at the next
meeting of the Promotions Committee.
a. The student is encouraged to meet with the Associate Dean for Student Affairs to prepare the
appeal.
b. Each student is permitted to appear in person at the Year-Appropriate Promotions Committee
meeting in order to present their appeal and answer questions or concerns raised by the
members of the Committee.
In the event that the appeal is successful:
1. The student will be notified in writing of the successful appeal by the Associate Dean for Student Affairs.
2. The appeal may be granted with specific conditional terms of Probation that supersede and control over
any provisions in the Medical Student Handbook or any College of Medicine policy or regulation.
In the event that an initial appeal is unsuccessful:
1. The student will be notified in writing of the unsuccessful appeal by the Associate Dean for Student
Affairs.
2. The student has the option to appeal to the Dean of the College of Medicine. The student must notify
the Associate Dean for Student Affairs of their intention to appeal to the Dean of the College of
Medicine within ten (10) calendar days following the notification that the initial appeal was
unsuccessful.
3. The Associate Dean for Student Affairs will assist the student in preparing an appeal to the Dean of the
College of Medicine.
4. The Associate Dean for Student Affairs will provide each student a written document detailing the
format of the appeal to the Dean of the College of Medicine.
5. The student should be prepared to meet with the Dean of the College of Medicine within one month.
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In preparing for an appeal to the Dean of the College of Medicine, students should:
1. Meet with the Associate Deans for Student Affairs for guidance in preparing their appeal and to discuss
the format for the meeting with the Dean.
2. Prepare a written statement to the Dean discussing the details of their appeal.
3. Prepare a copy of his/her curriculum vitae.
4. Consider any additional information and materials that he/she feels would be relevant to the appeal.
In the event that the appeal to the Dean of the College of Medicine is successful
1. The student will be notified in writing of the successful appeal by the Dean.
2. The appeal may be granted with specific conditional terms of Probation that supersede and control
over any provisions in the Medical Student Handbook or any College of Medicine policy or regulation.
In the event that the appeal to the Dean of the College of Medicine is unsuccessful
1.
2.
3.
4.
The student will be notified in writing of the unsuccessful appeal by the Dean
There is no further appeal of the dismissal from the College of Medicine.
The Associate Dean for Student Affairs will notify the Registrar of the Change in Status of Enrollment
The Registrar will notify the Association of American Medical Colleges of the Change in Status of
Enrollment.
5. The Registrar will notify the Bursar and the Office of Financial Aid of the Change in Status of
Enrollment.
Student Promotions Committees –
Academic, Ethical or Professional Concerns
[Table of Contents]
There is a Year 1 and 2 Student Promotions Committee for students in the first two years of the curriculum of
Drexel University College of Medicine and a Year 3 and 4 Student Promotions Committee for students in the
final two years of the curriculum. The Student Promotions Committees are standing committees of the Faculty.
These committees are composed of experienced faculty representing the respective preclinical and clinical
departments.
The Student Promotions Committees act on problems referred by faculty members, departments or College of
Medicine or University administrators. The committees address both academic deficiencies and breaches of
professional and ethical behavior. The committees formulate policy, review student academic progress and
make decisions regarding the manner by which a student will repeat all or part of a course, if that is
recommended by a Department. The committees make decisions that may modify a student's overall progress
through the medical school curriculum, up to and including dropping a student from the rolls of the school.
The Associate Dean for Student Affairs informs students, in writing, about decisions of the Student Promotions
Committees. Repeat course work, re-examination or supplementary remedial work may not be undertaken
without the formal approval of the Committee. The outcome of recommended and approved remedial work
(Satisfactory/Unsatisfactory) is reported to the Office of Student Affairs and to the Department. The Associate
Dean for Student Affairs or the Course Director reports the outcome to the year-appropriate Student
Promotions Committee. The final grade is reported to the Registrar, when it is deemed that no further remedial
work is needed.
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Academic or Disciplinary Issues: Steps
1. The year-appropriate Student Promotions Committee reviews available information and makes
decisions regarding academic or disciplinary sanctions.
2. The Associate Dean for Student Affairs notifies the student that an academic or disciplinary issue has
been brought to the committee and notifies the student in writing regarding decisions of the Committee.
3. The student must notify the Associate Dean for Student Affairs if he/she wishes to appeal the decision
of the Promotions Committee. The notification must be received by the Associate Dean for Student
Affairs within ten (10) calendar days following the receipt of the decision from the Promotions
Committee.
4. The student will be provided an opportunity to meet with the Promotions Committee to appeal the
decision at the next scheduled meeting. The Associate Dean for Student Affairs is available to assist
and advise the student in preparing their appeal.
5. The Associate Dean for Student Affairs will notify the student, in writing, of the Committee’s decision
regarding his/her appeal.
6. In the event that the student’s appeal to the Promotions Committee is successful, the appeal may be
granted with specific conditional terms of Probation that supersede and control over any provisions in
the Medical Student Handbook or any College of Medicine policy or regulation.
7. If the student’s appeal to the Promotions Committee is denied, the student may appeal to the Vice
Dean for Academic Affairs or his/her designee. The student must notify the Associate Dean for Student
Affairs in writing within ten (10) calendar days following the receipt of the decision from the Promotions
Committee indicating that he/she wishes to appeal to the Vice Dean .
8. The decision of the Vice Dean for Academic Affairs is final.
In the event that the appeal to the Vice Dean is successful
1. The student will be notified in writing of the successful appeal by the Dean.
2. The appeal may be granted with specific conditional terms of Probation that supersede and control
over any provisions in the Medical Student Handbook or any College of Medicine policy or regulation.
Dual Degree Programs: MD/PhD, MD/MPH, MD/MBA, MD/BA
[Table of Contents]
There are several dual degree programs available to medical students in the College of Medicine. Each of the
dual degree programs have different requirements, applications, application deadlines and options for timing of
the program with reference to the medical school curriculum. All students participating in a dual degree
program must successfully complete Years 1 and 2 of the medical school curriculum and must PASS Step 1 of
the USMLE in order to transition into any of the joint degree programs. Failure to meet these requirements will
result in removal from the dual degree program.
Enrollment Status
[Table of Contents]
LEAVES OF ABSENCE
Requests for a leave of absence are made to the Associate Dean for Student Affairs. Requests may be
addressed to the year-appropriate Student Promotions Committee at that individual’s discretion. The
maximum time that a student may be away from curricular work on a Leave of Absence is one year.
Leaves of absence may be initiated for one of several reasons:
Academic - This leave of absence is usually initiated by the year-appropriate Student Promotions Committee
and is intended for students who are experiencing academic difficulty. Students use the leave of absence to
undertake activities which may help to remedy their academic difficulty. The year-appropriate Student
Promotions Committee recommends the remedial activities.
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Medical - This leave of absence is usually initiated by the student and is intended for those students who have
a medical or psychosocial problem that needs to be addressed and remedied during time away from school.
Students who are granted a medical leave of absence are required to present appropriate medical
documentation regarding the need for the medical leave. Upon return from a medical leave of absence and
prior to resuming coursework, students must submit appropriate medical documentation confirming their fitness
to return as a full time medical student. An independent evaluation to determine fitness for duty may also be
required.
Personal - This leave of absence is initiated by the student, and may be granted for a student to meet family or
other obligations or for other reasons agreed to by the Associate Dean for Student Affairs.
Administrative - This leave of absence is initiated by the College of Medicine or University administration and
is intended for those students who are granted a leave of absence for an administrative reason(s). Examples of
reasons for Administrative Leave of Absence include but are not limited to delinquent tuition, incomplete
registration, or failure to comply with immunization or other health policy requirements. The student remains
on a leave of absence until the administrative issue(s) is resolved. Under extraordinary circumstances, a
student may be placed on Administrative Leave of Absence for disciplinary cause and/or to assure the safety
and well-being of patients.
If a student requests a leave of absence, he/she must submit a written request including the reasons for, the
starting date of the leave of absence and probable time of re-entry.
The Associate Dean for Student Affairs presents the names of students returning from leaves of absence to
the year-appropriate Student Promotions Committee. If that committee mandates that certain requirements be
met for re-entry, documentation that a student has met those requirements must be submitted. If the
committee mandated the leave, it must give approval for the student’s return.
If the leave was imposed for academic reasons, the student should submit written reports of grades from
courses taken, employer's recommendations and any other documentation requested by the year-appropriate
Student Promotions Committee. The student may be required to appear personally before the yearappropriate Student Promotions Committee before returning from an academic leave of absence. The student
will be notified if he/she is required to appear personally.
If an LOA was mandated for administrative reasons, the student must submit applicable written documentation
to the Associate Dean for Student Affairs or his/her designee, documenting that the reason(s) for the mandated
administrative LOA is/are resolved. The student may be asked to meet with one or more of the Associate
Deans before returning from an administrative leave of absence. The student will be notified if he/she must do
so. If the leave was imposed for disciplinary reasons or out of concern for patient safety, the Administration
and the year-appropriate Student Promotions Committee must be assured that the reasons for these concerns
no longer exist.
Tuition, Financial Aid, Academic Standing during Leave of Absence, Independent Study, non-standard
progress. Tuition, Financial Aid, and loan repayment may be affected by leave of absence or
Independent Study. It is important that students understand the implications of these options.
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Please refer to the following table for details
Tuition
Fees
Eligible for
Health Insurance
Eligible for
Financial Assistance
Independent Study
None
Yes
Yes
Yes
Administrative
Leave
None
No
No
No
Medical Leave
None
No
Yes
No
50% tuition for
Yes
Yes
Yes
No Medical
No
Medical
School
Fees
Yes
Yes
No Medical
No
Medical
School
Fees
Yes
Yes
No
Yes
Yes
No
Billed based
on Contact
hour
Yes
Yes
Yes
Student Status
Extended
Curriculum
MBA/MPH
PhD component of
MD-PhD
EDGE Year
Research
Service Learning
Doris Duke
Fulbright, etc.
Repeated
Coursework,
Clerkships
Independent Study
Students may request a period of independent study to prepare intensively for USMLE examinations. Students
wishing to request independent study time must submit a formal request that defines the period of independent
study and provides both the starting date and the anticipated date for resumption of medical studies. The
formal request must be made through the Associate Dean for Student Affairs. Students who are placed on
Independent Study must meet regularly with the Associate Dean for Student Affairs to discuss study plans and
to assess progress.
Tuition Refund and Credit Policy
[Table of Contents]
Withdrawal or Leave of Absence
While courses in the College of Medicine are variable in length and are not semester-based, tuition is
assessed on a semester basis. The amount of tuition and fee refunds following withdrawal or leave of absence
is based on when the withdrawal or leave occurred relative to the start of classes in each semester.
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If the effective date of the Withdrawal or Leave of Absence falls:
a. Before the start of classes, all charges will be removed and no tuition or fees will be due.
b. Within the first 15 days of the semester, all charges will be removed and no tuition or fees will be due.
c. From day 16 to day 30, tuition and fees will be reduced by 50%.
d. From day 31 to day 45, tuition and fees will be reduced by 25%.
e. After 45 days, there is no reduction in the tuition and fees.
Extended Curriculum
When a student is granted Extended Curriculum by the Promotions Committee:
a. Tuition will be reduced according to the course content actually carried, e.g., 50% course load will carry a
50% tuition charge.
b. Tuition paid in excess of the reduced tuition charge will be applied to the following semester. No refunds will
be processed for payments made in excess of the reduced charges.
c. Full administrative fee will be assessed for each year of the Extended Curriculum.
Repeat Coursework
When a student is required to repeat academic coursework he/she will be responsible for tuition proportionate
to the coursework repeated. Students are assessed each year during active enrollment in the College of
Medicine.
Educational Development and Growth Experience – EDGE
[Table of Contents]
Students in the College of Medicine are permitted to take an extended period of research, clinical or service
related activity for academic and personal growth. Some examples of EDGE activities include but are not
limited to:
1.
2.
3.
4.
5.
6.
7.
Fulbright Fellowship year
Doris Duke Clinical Research Year
Center for Disease Control Research Year
National Institutes of Health Research Fellowship
Service Learning- international or community based
Independent Research
Other activities as approved
Students may request an Educational Development and Growth Experience after successfully completing the
second year medical school curriculum and the USMLE Step 1 exam. Students requesting an EDGE must
complete an application detailing the purpose and activities included during the time period for the educational
experience. A faculty advisor or mentor must be identified in the application and that individual is required to
indicate that he/she approves of the project and will provide oversight and supervision.
Applications must be submitted in writing to the Office of Student Affairs at least three months prior to the
beginning of the EDGE start date. Failure to submit an application will result in denial. No requests will be
considered if submitted retroactively.
During an Educational Development and Growth Experience ,a student remains:
1.
2.
3.
4.
5.
Enrolled in the College of Medicine
Eligible to participate in the Student Health Insurance Program
Eligible to utilize all Drexel University Resources (library, email, etc)
Responsible for full student fees
Not Eligible for Financial Aid
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Students will NOT be billed tuition during the EDGE period.
Students will NOT receive academic credit towards graduation for any work performed during the
EDGE period.
Students are required to provide quarterly written progress reports to the Associate Dean for Student Affairs
during the Educational Development and Growth Experience. .
A faculty committee will consider all requests for the EDGE program. Students will be notified of this decision
which will be final and not subject to appeal.
DOWNLOAD THE "Application for Educational Development and Growth Experience" FORM (.pdf)
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Section 2:
Facilities and Services
Overview
[Table of Contents]
A valid student ID is required to access all buildings on all campuses. Students must comply with all rules and
regulations governing the use of University facilities. Automated card readers are "keyed" to ID cards prepared
and distributed at the Queen Lane or the Center City sites. Students wishing to access facilities for which their
ID cards are not "keyed" must use main building entrances and present their ID cards to the security officers
on duty there. Some internal facilities require keyed ID cards for entry, e.g., the Fitness Center at the Center
City Campus, the PIL Resource rooms. The Security officers at the Queen Lane Campus and Center City
Hahnemann Campus know that all students in the University may use its facilities. Should a student encounter
any difficulty, they should contact the Office of Student Affairs to apprise us of the difficulty. Enjoy the
facilities. Respect and maintain them. Use them safely and wisely.
Dragon Cards
[Table of Contents]
Entering students receive an ID badge from the Security Office that must be carried at all times. ID badges are
required of actively enrolled students for access to all facilities of the University and to all of its educational
resources. Badges of students no longer enrolled at the University are inactivated. ID badges must be
provided for inspection upon request from University Staff.
Bookstores
[Table of Contents]
Bookstores for purchase of required textbooks and other academic resources are located at the Center City
and Queen Lane Campuses. Their Hours and locations are accessible through the following link:
http://drexel.bncollege.com
Libraries
[Table of Contents]
http://www.library.drexel.edu/healthsciences
Student Lockers
[Table of Contents]
First and second year students may request lockers at the College of Medicine campus for which they must
provide their own locks. Space to secure personal belongings will be provided at clinical training affiliates for
students on clinical clerkships and rotations.
Parking
[Table of Contents]
Parking is available through the Dragon Card Office on the Queen Lane Campus.
http://www.drexel.edu/dbs/parkingServices/queenLane/
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Recreational Facilities
[Table of Contents]
Fitness Centers
Queen Lane Campus
The Fitness Center is located adjacent to the student lounge. Students must present valid active ID cards for
access. The Fitness Center is open 24 hours daily. The facility is only available to University students. Rules
for the fitness center are posted in the center.
Students wishing to use the Queen Lane Fitness Center must complete the “Release and Assumption of Risk
Agreement” which can be obtained in Room 114-E in the Office of Student Affairs, Queen Lane Campus.
Drexel University College of Medicine: Your Right to Know
[Table of Contents]
Queen Lane Medical Campus
Drexel University, in compliance with the College and University Security Act of 1988 (PA) and the federal
Student Right-to-Know and Campus Security Act of 1990 (Clery Act), revised in 1999, provides the following
information and statistics on the frequency of crime, known and reported, on and off campus, as well as crime
prevention policies, procedures and educational programs that the University has in place to ensure the safety
and security of its community.
The department's management team consists of an Executive Director of Public Safety and Department Head,
a Director of Public Safety, an Assistant Director of Public Safety, an Assistant Director of Investigative
Services, a Security Liaison Officer, and a Manager of Contracted Services.
The Executive Director, Director and Security Liaison Officer are responsible for managing all campus-related
security issues, and safety programs. The Department of Public Safety is responsible for investigations,
complaints and incidents that occur on campus property, reviewing incident reports and contacting students,
faculty and staff regarding incidents that may need additional follow up.
When appropriate, the Department of Public Safety also works with city, state and federal law enforcement
agencies, such as the State Police, FBI or Drug Enforcement Agency. Members of the Department of Public
Safety are not commissioned law enforcement officers and do not possess authority to arrest individuals.
Security Officers
[Table of Contents]
The uniformed arm of the Department of Public Safety services the medical community 24 hours a day, seven
days a week. Security Officers follow and enforce the policies and procedures set by the University, as well as
appropriate local, state and federal laws.
Background investigations are conducted on all officers and include pre-employment and criminal history
checks, Department of Motor Vehicle operator license validation, pre-employment drug screening, education
level verification and previous employment history checks.
All officers receive an orientation to buildings and campus grounds, as well as specific on the job training for
the first 30 days. All security officers receive ongoing in-service training to update and enhance their
professional skills.
Drexel University recognizes the importance of maintaining a safe and secure environment for study and work.
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Security personnel work to maintain a safe environment for visitors, students and employees, and to plan and
implement actions necessary to prevent loss or damage to personal belongings, campus facilities and
properties. Mobile and foot patrols, closed-circuit television, electronic alarms and other surveillance measures
are used to monitor security conditions. Any identified deviation or deficiency is corrected promptly. When a
serious criminal incident occurs or when security personnel detain a person, the Philadelphia Police
Department is notified. Security personnel are not permitted to carry any weapons in the performance of their
duties. The possession or use of firearms, other weapons, or explosives by employees, students, or visitors on
campus is prohibited.
Escort Services
[Table of Contents]
The Security Department is available to provide walking escorts to Drexel University students, faculty and staff,
24 hours a day, every day, to any location on campus, upon request. Mobile escorts, subject to availability, are
limited to a defined area. That area is maintained at the Security Desk in the main lobby. These escorts are
provided for the purpose of safety and security.
Campus Shuttle
[Table of Contents]
This shuttle service provides the University community another dimension of safety and security while traveling
between campuses. Members of the Drexel University community are permitted unlimited usage at no charge.
Upon boarding the shuttle, individuals are required to present a valid Drexel University card to the driver.
Schedules for the shuttle are available at the Security Desk and other locations around campus.
Identification Cards
[Table of Contents]
All current Drexel University students, faculty and staff are issued identification cards for entering campus
buildings and events, as well as access to many University services. All University faculty, staff and students
are required to produce a proper Drexel University ID upon request from security or a University official when
on any University-owned property.
The control of access to campus property is facilitated by the issuance of identification badges to faculty, staff,
employees, students and volunteers by the Security Liaison Office and the Dragon Card Office. These
identification badges are encoded to allow access through designated entrances, which are equipped with
electronic locking devices. Visitors and others enter the buildings through designated visitor entrances.
Crime Prevention
[Table of Contents]
A series of crime prevention seminars and orientations are conducted at the start of each semester and
periodically throughout the year for all students and employees. Crime prevention publications are available
from the Drexel University Department of Public Safety, and are distributed to the campus community
periodically throughout the year.
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Dissemination of Criminal Information
[Table of Contents]
Security Alerts
The Security Alert was developed as a communications resource to better communicate important information
to the campus community and its neighbors. On occasion, a security or safety issue, on or off campus, may be
of such importance that the Drexel University Department of Public Safety will issue a Security Alert, advising
the community of an incident. The Alert also provides safety tips, suggestions on how to handle situations and
action steps to take if you witness a similar situation.
Web Site (http://www.drexel.edu/PublicSafety/homepage.html)
The Department of Public Safety web site provides current security and safety-related information to the Drexel
University community. The web site allows for instant access to policies and procedures, security tips, Security
Alerts, security e-mail, and information related to the Student Right to Know and Campus Security Act.
Daily Crime Log
Drexel University Department of Public Safety (Queen Lane Campus) maintains an incident journal in the
Security Liaison Office. This is a chronological listing of all incidents, known and reported to the department for
the campus area. It also includes the names of persons arrested, if known, and charged in criminal situations,
and is open for review by any member of our community during normal business hours.
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Section 3:
University Policies
To provide for the safety and security of those using Drexel University facilities, certain policies have been put
into place. Of particular importance are the following:
Building Access
[Table of Contents]
All University buildings and residences are the private property of Drexel University. The University reserves
the right to restrict access to University students, faculty, employees, and other persons authorized to enter
University building or property.
Entrance to all buildings requires valid University issued student or employee photo identification badges to
enter at all times. Security Officers are posted near entrances of all buildings to check identification badges
and direct visitors. Security reserves the right to request identification of all persons entering the property.
The University reserves the right to change the hours of operation and building access with notification to
students and staff. Questions concerning building access should be directed to the Security Liaison office, at
Queen Lane, 215-991-8132.
Weapons Policy
[Table of Contents]
No student, staff, faculty member or visitor shall keep, use, possess, display or transport any rifles, shotguns,
handguns, pellet or BB guns, dangerous knives, billy clubs, makeshift weapons, martial arts weapons, or any
other lethal or dangerous devices capable of casting a projectile by air, gas, explosion or mechanical means on
any property or in any building owned or operated by the University or in any vehicle on campus. Realistic
facsimiles of weapons are also specifically not allowed.
Alcohol and Drug Policy
[Table of Contents]
The possession, use, distribution or sale of narcotics or drugs, other than those medically prescribed, properly
used and in the original container, by students, staff or visitors on University property or while on University
business is prohibited.
Off-campus possession, use, distribution or sale of narcotics or drugs by students or staff is inconsistent with
the University's policies and goals, and therefore prohibited. Any and all types of drug paraphernalia including,
but not limited to bongs, pipes and any items modified or adapted so that they can be used to consume drugs
are not permitted on University property.
The Drexel University policy regarding alcohol is consistent with the laws of the Commonwealth of
Pennsylvania. The consumption, distribution or service of alcoholic beverages must be in compliance with the
Pennsylvania Liquor and Crimes Code, which defines the lawful consumption and service of alcohol and
prescribes sanctions for violations.
These policies are further addressed in the Alcohol and Drug Prevention brochure, which is distributed to all
students. This brochure sets forth the prevention, counseling and treatment programs available through the
University to students and staff. Copies of this brochure are available in the office of student life and the
personnel department.
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Criminal Records
[Table of Contents]
Known criminal records of students and employees are considered during the admission or hiring process.
Discrimination, Harassment and Sexual Assault
[Table of Contents]
Drexel University College of Medicine is committed to providing an environment for all employees, faculty and
students that is free from discrimination and harassment on the basis of race; color; sex (except where sex is a
bona fide occupational qualification); sexual orientation; gender identity; religion; creed; national or ethnic
origin; citizenship status; age; disability (or association with an individual with a disability); and status as a
special disabled, Vietnam era or other eligible veteran. This prohibition applies equally to all faculty, staff and
students, to all other persons on the premises subject to College control and to those engaged to further the
interests of the College.
Discrimination is defined as unfavorable or unfair treatment of a person or class of persons as compared to
others not in the protected class because of a factor, such as, race, color, sex (except where sex is a bona fide
occupational qualification), sexual orientation, gender identity, religion, creed, national or ethnic origin,
citizenship status, age, disability, veteran status or reprisal for opposition or complaints about discriminatory
practices or participation in an investigation.
Harassment is defined as verbal or physical conduct that denigrates or shows hostility or aversion toward an
individual on the basis of race, color, sex (except where sex is a bona fide occupational qualification), sexual
orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, or
veteran status and that has the purpose or effect of creating an intimidating, hostile or offensive employment or
educational environment; or has the purpose or effect of unreasonably interfering with an individual's
employment or academic performance.
Sexual Harassment is a form of sex discrimination recognized under Title VII of the Civil Rights Act of 1964,
which prohibits sex discrimination in the terms and conditions of employment and Title IX of the Education
Amendments, which prohibits sex discrimination in educational programs and activities. Sexual harassment
involves unwelcome sexual advances, requests for sexual favors or verbal or physical conduct of a sexual
nature. It is often imposed upon a person in an unequal power relationship through the abuse of authority.
Central to this concept is the use of implied reward or threat of deprivation that interferes with the academic or
work effectiveness of the victim.
Sex Discrimination and Sexual Harassment
Title IX of the Education Amendments of 1972 (“Title IX”) prohibits discrimination on the basis of sex in any
federally funded education program or activity. Sexual harassment, which includes sexual violence, is a form of
sex discrimination.
Drexel University is committed to providing an environment free from discrimination based upon sex. The
University provides supports and resources to students, faculty, and professional staff to address concerns
related to sex discrimination and has appointed Michele Rovinsky-Mayer, Associate Vice President, Office of
Equality and Diversity, as its Title IX Coordinator. Michelle can be reached at 215-895-1403 or
[email protected]
Any student who believes that he or she has been discriminated against on the basis of sex, in violation of Title
IX, may also file a complaint with the Deputy Title IX Coordinator for DUCOM students, Amy Fuchs, M.D.,
Senior Associate Dean for Student Affairs. Dr. Fuchs can be reached at 215-991-8221 or
[email protected]
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Sexual Assault
Drexel University seeks to foster a safe and healthy environment built on mutual respect and trust. At the very
basis of the University's mission is the recognition of the essential dignity and worth of each member of our
community. Sexual assault is a very serious violation of these principles and will not be tolerated in any form.
The University encourages all members of its community to be aware of the trauma caused by sexual assault
and challenges its members to work together to prevent its occurrence.
Drexel University provides support for victims and urges victims to seek assistance using any appropriate
resources. The University handles complaints of sexual assault with due regard to the parties' concern of
confidentiality. If occurrences of sexual assault pose a general threat to the University community, Drexel
University will take affirmative steps to notify students, faculty and staff of the potential danger.
Reporting Sexual Assault
Drexel University offers support for victims of sexual assault through the Victim Support and Intervention
Services program.
http://www.drexel.edu/studentlife/support_health_services/support_health_services_victim_support_interventio
n_services/
It was established to provide victims of crime, physical trauma, or injury access to high quality, community
appropriate, victim-centered services. It also provides services to students, faculty and staff members in
accordance with the “Campus Sexual Assault Victims’ Bill of Rights” as part of the Higher Education
Amendments of 1992 (Public Law: 102- 325, section 486(c)).
What to Do If You Have Been Sexually Assaulted
•
Immediately contact the Department of Public Safety at (215) 895-2222 and Victim Support &
Intervention Services at (215) 895-0353 for assistance. You may also dial 911. The DUCOM Student
Deputy Title IX Coordinator is also available to assist you.
•
Do NOT bathe, shower, or clean up the crime scene. While this may be difficult, it is important to
preserve any potential evidence if you decide to press charges.
•
Seek medical attention immediately. A representative from Victim Support and Intervention Services
will accompany you to the Rape Trauma Unit at Jefferson University Hospital. Free medical treatment is
also provided to victims/survivors at Episcopal Hospital. Transportation is available through Drexel
Public Safety. Once you are at Jefferson you will be advised of your options, including the involvement
of the Philadelphia Police Sex Crimes Unit. The individual is apprised of all options for filing a
complaint, both on campus and off, including the right to report fully to the Philadelphia Police, to file an
anonymous report with Philadelphia Police, or to file no report with the Philadelphia Police. The choice
is solely up to the individual.
•
Remember that you are not alone!
Support Services for Victims
- Drexel University Counseling Center: 215-895-1415
- Thomas Jefferson Hospital Crisis Center 215-955-6541
- Women Organized Against Rape 215-985-3333
The University will pursue criminal and/or disciplinary action in cases of sexual assault, taking into account the
wishes of the victim. Upon request, the University will change a sexual assault victim's academic and housing
assignments if the changes requested are reasonably available.
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Student Mistreatment
[Table of Contents]
It is the policy of the Drexel University College of Medicine that student mistreatment, harassment or abuse will
not be tolerated. Student abuse may be verbal, psychological or physical. It includes, but is not limited to,
sexual harassment, discrimination due to age, racial and ethnic background, religion, national origin, or
disability. It is understood that all personnel will treat students in a collegial and professional manner.
Student abuse and sexual harassment are best defined functionally. Student abuse includes but is not limited
to treating students in a harmful, injurious or offensive way; attacking in words; speaking insultingly, harshly or
unjustly to or about a student1; reviling or demeaning a student; undermining the self-esteem or confidence of
a student. Abuse and harassment create a hostile environment in which to work. It is understood that incidents
of abuse or harassment may cover a spectrum from flagrant to ambiguous and subjective. The abuser may be
a member of the faculty, a resident, a nurse, another student, a member of administration, a hospital
employee, or even a patient.
The mechanism of reporting and investigating incidents of student abuse is described below. An algorithm
outlining the steps is included. The system and the plan for its implementation are designed to protect students
from retaliation and to protect those charged with abuse from unfair accusations. The names of the student,
the reporting individual and the alleged abuser will be held in strict confidence on a need-to-know basis.
There are many avenues for student reporting and assistance for instances of gender discrimination, sexual
harassment and sexual assault as outlined in the respective sections above. The College of Medicine provides
additional mechanisms for reporting of other types of student mistreatment. An incident of abuse may be
reported by the student or by an individual who witnessed the incident of abuse. An incident can be reported
directly to the College of Medicine’s Early Response Group, led by the Vice Dean for Academic and
Educational Affairs. The Early Response Group will investigate reports of student mistreatment.
An incident can be reported to the Associate Dean for Student Affairs for discussion and referral to the Early
Response Group. Reports made to a trusted faculty member, a class officer, a member of academic
administration, or a close friend may be reported to the school’s Early Response Group or to the Associate
Dean for Student Affairs who will refer the case to the school’s Early Response Group.
The College of Medicine’s Early Response Group will gather information on the incident from the student, from
any known witnesses to the incident and from the accused offender. The communication and interaction
involved in this process may lead to resolution of the incident. If the incident is resolved, no further action need
be taken. The Early Response Group will follow up on the incident six to eight weeks after the report to assure
that there has been no retribution.
An algorithm outlining the mechanisms of reporting and investigation of reported incidents of student abuse is
described below. The system and the plan for its implementation are designed to protect students from
retaliation and to protect those charged with abuse from unfair accusations. The names of the student, the
reporting individual and the alleged abuser will be held in strict confidence on a need-to-know basis.
Guidelines for the Reporting and Handling of Incidents of Medical Student Mistreatment:
Reporting
Student mistreatment may be reported by the student or by an individual or group who witnessed the incident
of abuse. Incidents can be reported to one of the following:
• The Early Response Group
• Associate Dean for Student Affairs (Students who need to speak with the Associate Dean for Student
Affairs urgently can call the Student Affairs Emergency Hotline at 215-991-8184)
• Vice Dean for Educational and Academic Affairs
• College of Medicine On-Line Anonymous Reporting System for Unethical/Unprofessional Behavior:
http://webcampus.drexelmed.edu/professionalism/IncidentReport.asp
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•
•
A Trusted Faculty Member (Reports incident to the Vice Dean, the Associate Dean for Student Affairs,
or The Early Response Group)
A Friend (Reports incident to a faculty member, an Associate Dean or the Vice Dean.)
If you experience or witness mistreatment or unethical behavior and need to speak with someone
urgently and confidentially, call the Student Affairs Emergency Hotline at 215-991-8184.
Investigation of Reports
Reports of Student Mistreatment are investigated by the Early Response Group.
The Early Response Group:
• Gathers information from student, others, the accused.
• Notifies Legal Counsel, as it judges the need.
• Facilitates resolution, whenever possible.
• Requests a remediation plan in instances where student mistreatment is confirmed. This may include
individual faculty education, remediation and/or counseling.
• Conducts follow-up assessment 6-8 weeks after the process to determine if there has been any
retribution to the student.
• In the strictest confidence, all reported incidents of abuse will be documented by the Early Response
Group, including information regarding verification and resolution.
If there is no resolution…
The Early Response Group:
•
•
•
Confers with Legal Counsel
Gathers additional information, as needed
Reports essentials of the case to the Dean for appropriate intervention
1. Silver, H.K., M.D.; Glicken, A.D., M.S.W: Medical Student Abuse, JAMA 263: 527-532, 1990.
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Section 4:
Health Policy for Students
All Drexel University College of Medicine students who are enrolled full-time must carry comprehensive health
protection meeting minimum specific, benefit standards.
Documentation of immunizations and infection surveillance are required for all students enrolled in the College
of Medicine.
Students who are non-compliant with maintaining adequate health insurance or appropriate immunization and
disease surveillance requirements may be barred from classes and/or clinical activities by being placed on an
Administrative Leave of Absence until the deficiency is resolved. Non-compliance with College of Medicine
Health Policy may also warrant an Unprofessionalism Citation.
The Student Immunization and Surveillance office is responsible for maintaining the health and immunization
records for students in the College of Medicine. The Office is located on the Queen Lane Campus, Room 102
(phone 215-991-8560, fax 215-843-0214). E-mail contact: [email protected] If you need assistance
finding a Primary Care Physician, you may find a physician in the Department of Family, Community and
Preventive Medicine or the Department of Medicine by utilizing the Drexel University College of Medicine
website http://www.drexelmed.edu/home/findadoctor.aspx.
Students cannot receive healthcare from anyone who will evaluate them during medical school.
Health Insurance
[Table of Contents]
All Drexel University College of Medicine students who are enrolled full-time must carry comprehensive health
protection meeting minimum specific, benefit standards.
To satisfy the health insurance requirement, students may obtain coverage through the University-sponsored
group plans or maintain equivalent health insurance through a plan administered elsewhere. For information,
contact the Office of Student Financial Services at (215) 991-8268.
Students are responsible for any co-payments or the cost of uninsured services.
Monitoring and Documentation of Health Policy Requirements
[Table of Contents]
The university follows the recommendations of the CDC and the American College Health Association
concerning required immunizations. Students are required to document immune status with appropriate titers
which are obtained through the students’ health care provider. Students with deficits in either immunizations or
immune status, may receive appropriate immunizations and boosters through the Drexel University Student
Health Center (3201 Arch St) or through their primary care provider. Students may also receive immunization
services at the Occupational Health Services located at Hahnemann University Hospital, Bobst Bldg, Rm 131.
Documentation and Monitoring of compliance with health policy requirements is conducted by the Student
Immunization Surveillance Office. All student health and immunization records are maintained by the
Coordinator of Student Health Records, who communicates directly with students.
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Students requesting a copy of their transcript of immunization/titer documentation should submit a written
request to the Student Immunization Surveillance Office. Immunization transcripts are mailed directly to the
student and not to programs or institutions.
Health and immunization documentation is maintained for current medical students. Health and
immunization documentation is destroyed following graduation. Students are advised to maintain a
copy of their own health/immunization documentation.
Disease Surveillance and Immunization Requirements
[Table of Contents]
Tuberculosis Surveillance Testing
Prior to matriculation (entering first year of medical school), all Students must complete Tuberculosis
surveillance testing. For most students this will consist of Two-Step Tuberculin Skin Test (TST) testing
(PPD). The first step must be completed within 12 months of the second step. The second step must be
completed within two months of matriculation to medical school. If you have received BCG Vaccine, you are
still required to have tuberculosis surveillance testing. You may have a Two-Step Tuberculin Skin Test, or
alternatively, you may provide documentation (copy of test result/titer) of negative Interferon Gamma Release
Assay (IGRA) blood test completed within two months of matriculation (The BCG vaccine may result in a false
positive tuberculin skin test while the IGRA does not. Thus, in the setting of BCG vaccination, the IGRA blood
test has a higher specificity for exposure to or latent tuberculosis.)
If you have documentation of a positive PPD or a positive IGRA blood test, you must provide documentation
of 9 months INH treatment and negative Chest X-ray (taken within one year of matriculation to Drexel
University College of Medicine). Thereafter, while at DUCOM you will be required to have annual chest x-rays.
In addition to the matriculation requirements, the College of Medicine also requires annual tuberculosis
surveillance testing for actively enrolled students. This is usually accomplished by annual tuberculin skin
testing. However, if you have had a prior positive TST but negative IGRA, you would be required to submit
documentation of annual IGRA testing.
If a student converts from a Negative TST or IGRA to a Positive TST or IGRA they will require evaluation by
their healthcare provider. The healthcare provider will need to submit documentation with an assessment of
whether or not the student has active tuberculosis disease. If no active disease, documentation of the
commencement of and completion of appropriate Tuberculin Preventative Treatment as well as a negative
chest x-ray is required. Thereafter, while at DUCOM you will be required to have annual chest x-rays. Failure
to complete these requirements within 30 days of the TST or IGRA conversion will result in the suspension of
any clinical activities (i.e. rotations) and may result in a Citation for Unprofessional Behavior.
If you develop active disease, proof of appropriate Tuberculosis treatment is required. Students will also need
documentation by their healthcare provider that disease is no longer active and the student is no longer
considered a health risk to others before returning to any classes or clinical rotations. Thereafter, while at
DUCOM, you will be required to have annual chest x-rays.
Micro-Particulate Respirators
Because of the increasing prevalence of tuberculosis and the appearance of multiple drug resistant strains, all
students will be fitted for a micro particulate respirator prior to the beginning of the third year of medical school.
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Required Immunizations
[Table of Contents]
Influenza Vaccination
All medical students are required to be vaccinated yearly with the seasonal influenza vaccine. Documentation
of vaccination must be submitted to the Office of Immunization and Surveillance by October 15th each year
(Some clinical sites may have an earlier deadline). Failure to complete this requirement will result in the
suspension of any clinical activities (i.e. Year 1/2 clinical skills hospital sessions or Year 3/4 clinical rotations)
and may result in a Citation for Unprofessional Behavior.
If there is a medical contraindication to influenza vaccination, documentation including the specific
contraindication to vaccination is required from the student’s health care provider.
Hepatitis B
All medical students are required to have been immunized against Hepatitis B. Hepatitis B immunization
consists of a series of three injections that should be completed prior to matriculation. Students who do not
have documentation of the dates of the series of three vaccines, must submit written proof of positive
immunity.
Measles/Mumps/Rubella
All students are required to have two Measles/Mumps/Rubella (MMR) immunizations. Students without
documentation of two specific dates of their MMR immunizations must submit written proof of positive Antibody
Titers for Measles, Mumps and Rubella.
Polio, Tetanus, Diphtheria, Pertussis
Students are required to have documentation of their primary series against Polio. Students are required to
have documentation of their primary series in Diptheria/Pertussis and Tetanus. Additionally, students shall
have had a Tdap booster within the past ten years. Students with a DT booster greater than two years ago are
still required to have a Tdap booster.
Varicella
Students with a history of varicella should have documentation. Appropriate documentation includes
documentation of positive antibody titer. Students without a history of varicella, or vaccination, must submit
written documentation of two doses of varicella vaccine or documentation of positive Antibody titer. Nonimmune students will not be permitted on clinical services.
Recommended Immunizations
Meningococcal
Meningococcal vaccine is recommended prior to matriculating to medical school.
Hepatitis A
Hepatitis A vaccine is recommended prior to matriculating to medical school.
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Follow-up for Student Immunization
and Disease Surveillance Compliance
[Table of Contents]
Annually, the Coordinator of Student Health Records will notify students who are non-compliant with
immunization requirements. The Coordinator of Student Health Records will provide the Associate Dean for
Student Affairs with a list of students deficient in one or more areas of required infection surveillance or
immunization. Students who are non-compliant with maintaining adequate health insurance or appropriate
immunization and disease surveillance requirements may be barred from classes and/or clinical activities by
being placed on an Administrative Leave of Absence until the deficiency is resolved. Non-compliance with
College of Medicine Health Policy may also warrant an Unprofessionalism Citation.
Student Health Care
[Table of Contents]
If you need assistance finding a Primary Care Physician, you may find a physician in the Department of Family,
Community and Preventive Medicine or the Department of Medicine by utilizing the Drexel University College
of Medicine website http://www.drexelmed.edu/home/findadoctor.aspx.
Student Health Services are also provided at the Drexel Student Health Center located at 3201 Arch Street,
Philadelphia on main Drexel Campus.
Students cannot receive healthcare from anyone who will evaluate them during medical school.
Counseling, Psychiatric Evaluation and Treatment
[Table of Contents]
There are several resources for mental health care in the College of Medicine and the University. In the
College of Medicine, Diane Gottlieb, M.D., Director of Student Mental Health and Jill Adaman, Ph.D., Clinical
Psychologist, work together as a team to provide evaluation and treatment including individual and group
counseling therapeutic care, and stress management. All services provided to students are confidential and
free of charge. Drs. Gottlieb and Adaman can be reached Monday through Friday:
Dr. Gottlieb : 215-991-8532 or [email protected]
Dr. Adaman: 215-991-8214 or [email protected]
Alcohol and Drug (AOD) Services
[Table of Contents]
(see also Policies on Alcohol and Other Drugs)
Alcohol and Substance Impairment
If a student needs help, or feels that a friend or family member needs help, there are many resources
available. Resources include the Pennsylvania Medical Society and Alcoholics Anonymous (www.aa.org).
The University Counseling Center Staff are available to provide assessment and evaluation for students
concerned about problem drug or alcohol use. All services provided through the University Counseling Center
are free of charge and confidential.
Disability Insurance
[Table of Contents]
Students in the College of Medicine are covered by a disability insurance policy provided by funding from
student fees. The policy provides disability income insurance, which pays a monthly benefit in the event that a
student becomes disabled. The plan is portable after graduation. While in medical school, students are
insured under a group insurance policy issued by The Guardian Life Insurance Company of America.
Definition of Disability: A student is considered totally disabled if, as a result of injury or sickness, he/she is
under the regular care of a physician and unable to fulfill the requirements of a full-time student.
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A student will be considered partially disabled if he/she is unable to fulfill the requirements of a full-time
student, but is able to perform at least one of the duties of another occupation on a part-time basis, or he/she is
performing some, but not all, of the duties of another occupation on a full-time basis.
In either case, the disability must start while the student is insured, and the student must satisfy a waiting
period of 90 consecutive days during which he/she is totally or partially disabled.
If a student remains disabled after the waiting period, benefits are payable to age 65, or the period specified in
the policy, if the disability starts on or after age sixty (60).
Monthly Benefit Provided: $1500 per month
The monthly payment will be reduced by benefits the insured received for that same disability from Social
Security, Workers’ Compensation or other plans required by law that are intended to replace income,
government agencies such as the VA, or other group disability plans purchased for the insured by the
University.
If a student is partially disabled, the monthly payment will be reduced by wages he/she receives from an
employer as well as benefits from any of the plans mentioned above.
Exposure to Infectious and Environmental Hazards
[Table of Contents]
(see below for additional information)
Mandatory educational sessions on universal precautions for blood-borne pathogens are provided at the
orientations for entering students and for students as they enter the core clinical clerkship year of studies.
Information about safety and response to exposure to infectious agents or hazardous substances is presented
during the orientation programming for entering students and at entry into the second and third years of the
curriculum. Each student is required to complete a review of the laboratory safety presentation and manual on
line and complete the on-line survey for documentation. Information is also provided during course orientations
for those specific courses in which students may be exposed to infectious agents and/or toxic substances, and
in the student manuals for those courses.
Blood and Body Fluids Exposure
[Table of Contents]
Definition of Occupational Exposure
•
•
Exposure to blood, tissues, visibly bloody body fluids or other body fluids to which universal precautions
apply (i.e. semen, vaginal secretions, cerebrospinal fluid, synovial fluid, pleural fluid, peritoneal fluid,
pericardial fluid, and amniotic fluid)
Modes of exposure:
o Percutaneous injury: Penetration of skin by needle or other sharp object that was in contact with
blood, tissue, visibly bloody fluids or other body fluids as listed above.
o Mucous membrane exposure: Contact of mucous membranes (eyes, nose, or mouth) with
blood, tissue, visibly bloody fluids or other body fluids as listed above.
o Non-intact skin exposure: Contact of non-intact skin (e.g. chapped, abraded, dermatitis, open
wounds) with blood, tissue, visibly bloody fluids or other body fluids as listed above.
o Bite: A human bite sustained by a healthcare worker from a patient, co-worker or visitor.
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If you believe you have had an Occupational Exposure:
1. WASH.
•
•
•
Skin exposures (intact or non-intact): Immediately wash the area with antibacterial soap and water.
Small wounds and punctures: Cleanse thoroughly with alcohol-based skin disinfectant.
Mucous membrane exposure: Flush the area with copious amounts of water.
2. REPORT IMMEDIATELY. Report the incident to all of the following:
•
•
•
•
•
Your immediate supervisor (resident and/or attending)
Director of Medical Education at affiliate site
Office of Student Affairs (Student Affairs Emergency Hotline: 215-991-8184)
Fill out the Appropriate Incident Report
NOTE: Reporting should not prevent you from seeking immediate medical care.
3. SEEK IMMEDIATE MEDICAL EVALUATION. DO NOT WAIT:
•
•
•
•
•
•
•
•
•
•
Third and Fourth year students: Go immediately to the Employee Health Department or the Emergency
Department of the hospital where you are working. During regular working hours [usually 8 am-5pm
Mon-Fri] you will usually be evaluated in the Employee Health Department or its equivalent. During
other hours evaluation will usually be in the Emergency Department. However, students should consult
the exposure policy of the specific affiliate hospital for specific instructions.
First and Second Year students: Go immediately to the Hahnemann University Hospital Emergency
Department.
Identify yourself as a medical student with an exposure.
Have the name and medical record number of the patient involved in the exposure, if available.
Baseline testing and immediate treatment may be necessary for exposure to fluids or tissue from
patients with known or suspected HIV or Hepatitis infection. Current recommendations are for
treatment within 2 hours - DO NOT WAIT to seek medical evaluation.
You are responsible for all payments and co-payments for medical care.
Provide your insurance information and do not allow yourself to be submitted to Workman's
Compensation.
Obtain appropriate referrals as required by your insurance company (it will be too late if you wait for
Workman's Comp to turn you down). You are responsible for knowing your insurance company's
policies regarding provider notification.
Retain your Explanation of Benefits (EOB) when you receive it from your insurance company. Always
keep copies for your records.
If you carry the Drexel University College of Medicine sponsored health insurance, there should be
limited personal liability for payment related to exposures if you have submitted billing invoices and
statements as requested.
4. FOLLOW-UP.
•
•
Get copies of all testing, assessments, and recommendations (This should include results of the source
patient’s testing).
Follow-up care (including follow-up testing, monitoring of medications, etc.) can be coordinated through
DUCOM student health, your own physician, or through the hospital where the exposure occurred.
Regardless of where you elect to have care rendered, your medical insurance will be billed and you will
be responsible for co-payments or services that are not covered.
5. All HIV testing and information processing in Pennsylvania hospitals will adhere to PA Act 148 as well as
applicable federal laws.
The DUCOM Deans for Student Affairs are available to assist you in a confidential manner. Student Affairs
Emergency Hotline: 215-991-8184
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HIV Testing
[Table of Contents]
HIV testing is not required. When HIV testing is necessary due to a blood or body fluid exposure exposure, all
HIV testing and information processing in Pennsylvania hospitals will adhere to PA Act 148 as well as
applicable federal laws.
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Section 5:
Honor System
Code of Ethics
[Table of Contents]
Introduction
Medical students have entered the community of medical professionals and therefore have the responsibility to
uphold the core ethical principles of physicians at all levels of practice and training. There are two basic tenets
to the Code of Ethics:
First, students must be trustworthy and act with integrity in all spheres of professional life: academics, patient
care, research and professional relationships. Students must be honest and worthy of the trust of teachers,
patients, peers and the community. This culture of trust requires individuals to act with respect and empathy
toward one another. Students are expected to behave publically and to utilize social media in ways that uphold
the respect and trust given by society to the medical profession.
Second, students must together safeguard the culture of integrity and trustworthiness by encouraging each
other to act ethically and by responding appropriately to violations of the Code of Ethics. A student who
witnesses an apparent violation of the Code ought to clarify and discuss the incident with the involved party
whenever possible. Successful peer-to-peer resolution may require the person who violated the Code of Ethics
to self-disclose that behavior to the Class Honor Court Representative, the President of the Honor Court or the
Dean of Students. If the witnessing student chooses not to approach the involved party, or if the issue cannot
be fully resolved on a peer-to-peer basis, then the witnessing student must report the apparent violation to one
of the following: the appropriate faculty member or course director, the class Honor Court Representative, the
President of the Honor Court or the Dean of Students. Should the faculty member or Dean determine that a
violation had likely occurred, the issue must subsequently be reported to the President of the Honor Court.
Witnessing and responding appropriately to the unprofessional or unethical behavior of a colleague is a core
responsibility of physicians at all levels of training and practice. Self-disclosure of error is also a core
responsibility and creates possibility for rectification. Failure of a witness to respond and report is itself a
violation of the Code.
Academic Standards of Conduct
Students are expected to demonstrate trustworthiness and integrity in all academic work. Academic dishonesty
is a serious offense because it is a violation of trust, diminishes the quality of scholarship, makes accurate
evaluation of a student impossible and defrauds those in society who must depend on the honesty and integrity
of the Profession. Academic misconduct includes, but is not limited to, lying, cheating, stealing or dishonesty in
relation to any academic exercise. Students must follow instructions during examinations and neither give nor
receive any aid when taking examinations unless this is explicitly allowed by the course director. Students must
respect all protected instructional and testing materials distributed by instructors; they must never copy or
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disseminate these materials, either in hard copy or digitally, without the explicit permission of the instructor.
Copyright laws are to be followed. Students are expected to produce their own work without plagiarism,
defined as presenting another’s work as one’s own. Violations of these standards undermine the trust placed in
the student by peers and faculty, disrupts the learning environment, compromises medical training, and injures
the integrity of the community. Complicity in academic dishonesty includes, but is not limited to, attempting to
help another student violate the Code or failing to take appropriate action when witnessing a violation.
Patient Care Standards of Conduct
The guiding ethical principles of patient care include respect for patients as persons, protection of patient
autonomy and elevation of patient welfare above all other concerns. These require treating all patients with
compassion and dignity, assuring informed consent and shared decision-making, protecting confidentiality in
speech, writing and electronic communication and navigating social and cultural differences in order to deliver
the best care possible. Social justice is another guiding ethical principle that is expressed in the commitment to
advocate for patients who are socially vulnerable and also to steward limited healthcare resources. Trust is the
foundation of the physician-patient relationship.
Honesty in communication and documentation of the clinical record is essential to that trust. Medical records
are legal documents and under no circumstances should false information be recorded, items entered of which
the student has no direct knowledge or records altered.
Promoting patient welfare requires physicians to promote a culture of safety, improve quality of care and work
as an effective member of the interdisciplinary medical team, bringing respect and empathy to all professional
and inter-professional interactions. It also requires physicians to maintain appropriate boundaries in
professional relationships and manage conflicts of interest. Patient welfare necessitates honesty and
transparency when medical error occurs, and also demands appropriate response to witnessing unethical or
unprofessional behavior of a faculty member, physician, other healthcare provider, or medical student.
Research Standards of Conduct
Respect for persons, protection of human subjects, social justice, scientific integrity and managing conflicts of
interest are cardinal principles of medical research and these require adherence to research standards and
regulations set by Drexel University.
Personal Standards of Conduct
Students are expected to behave in a manner befitting of members of the community of medical professionals
endowed with the trust and respect of society. The public conduct of a medical student, including the use of
social media, reflects upon that individual and also upon our academic community and the medical profession
as a whole. Personal misconduct includes, but is not limited to, any violation of federal, state, local, or Drexel
University rules and regulations, as well as complicity in violating those rules and regulations.
The Honor System
[Table of Contents]
By enrolling, all students of the Drexel University College of Medicine are subject to the provisions of the Code
of Ethics and acknowledge that they may be sanctioned by the College for failing to comply with this Code.
Each student has the responsibility to participate in the enforcement of the Code when necessary. Any student
whose integrity or personal conduct has been questioned can be referred to the Honor Court.
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The Honor Court
[Table of Contents]
Members of the Honor Court are elected by the student body. As representatives, they are expected to act
both in a manner befitting the trust accorded to them by their peers and in conformity with the provisions and
spirit of the Code of Ethics. Honor Court members have a duty to act fairly, impartially, with strict confidentiality,
and only upon evidence formally presented during the course of appropriate correspondence or meetings.
Duties of the Honor Court include, but are not limited to, the following:
1.
Communicate and foster compliance with the Code of Ethics. This includes informing present and
prospective students, faculty, and administration of the philosophy and mechanics of the Code.
2.
Provide guidance to members of the student body on issues of professional conduct and ethics as they
learn to monitor the professional conduct of themselves and their peers.
3.
Secure appropriately the confidentiality of Honor Court communications and proceedings.
4.
Enforce the spirit and procedures of the Code of Ethics; in this respect it shall act as the body which
protects the rights of the students at Drexel University College of Medicine to an educational environment
guided by the principles in the Code of Ethics and is available to counsel students individually and collectively.
5.
a.
Serve as the peer review body to hear and evaluate claims of student violations of the Code of Ethics.
Receive complaints from students regarding alleged student violations of the Code of Ethics.
b.
Provide notice, conduct proceedings and maintain records of all action taken by the Honor Court in
response to complaints to assure that students accused of Code violations receive due process in accordance
with Honor Court Procedures.
c.
Conduct fact-finding investigations, as necessary and appropriate, to determine whether a violation of
the Code of Ethics has occurred for which some sanction would be appropriate.
d.
Make a final determination on each student within the period of time defined in the Honor Court
procedures that either:
I.
No violation of the Code of Ethics had occurred, in which case all
records of the person(s) involved and proceedings will be destroyed, or
II.
A student has acted in violation of the Code of Ethics,
demonstrating disregard for the Drexel University College of Medicine community, in which case the Court will
preserve all records of the student(s) and proceedings for communication to the Student Promotions
Committee. (College of Medicine)
e.
Report to the Student Promotions Committee the proceedings of the Honor Court that results in a finding
that a student has acted in violation of the Code of Ethics. The Student Promotions Committee will review the
findings of the Honor Court. A dean in the Office of Student Affairs, or the Chair of the Student Promotions
Committee will communicate the results of this review to the Honor Court including, at a minimum, that specific
disciplinary action was or was not taken.
Composition of the Honor Court
The Honor Court shall consist of the Honor Court President and the following representation from each class:
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1. Two (2) representatives from each of the first- and second-year classes (one from each curricular track).
2. Three (3) representatives from the third-year class.
3. Three (3) representatives from the fourth-year class.
Functions of the President of the Honor Court
The duties of the President of the Honor Court include, but are not limited to, the following:
1.
Meet with the newly elected Court and faculty advisor following elections to discuss in detail the function
of the Court and the duties of its members.
2.
Present the honor code system to incoming students of Drexel University College of Medicine describing
the purpose and process of the Honor Court. As requested by the Office of Student Affairs, the Honor Court
president will provide a summary of the year’s incidents that came before the Honor Court.
3.
Arrange training for the members of the Honor Court to ensure their understanding of the procedures of
the Court.
4.
Inform any student against whom a report has been filed of the specific allegations, the Honor Court role
and responsibilities, the specific Honor Court process that will be followed, and the student's rights. This
should be done as soon as possible, after a report has been made, when the student in question has been
contacted regarding this report.
5.
Arrange and conduct hearings including giving notice of the time and place of meetings to other
members of the Court, the faculty advisor, and any other people whose attendance is requested. The
President will request the presence of the student who has filed a report, the student against whom the report
was filed, and any witnesses at appropriate meetings.
6.
Preside over all meetings of the Honor Court, including those concerning possible Code of Ethics
Violations by a student of Drexel University College of Medicine. The President will maintain an impartial voice
in proceedings, not rendering a vote in the final determination except in the case of a split decision. If unable to
remain impartial, the President shall remove him/herself from the case and an Acting President shall be
selected. (See Voting, 3.c.)
7.
Inform the College of Medicine's Student Promotions Committee of the report, review process, hearing
dates, results of investigation, findings, and recommendations of the Court for each case in which the Court
determines that a student has acted in violation of the Code of Ethics.
8.
Provide written notices of reports, proceedings, and recommendations as required by the Honor Court
procedures.
9. Oversee and assist with all SGA elections, in coordination with Honor Court representatives, as described
in the SGA Constitution.
10. The President of the Honor Court will have one vote on the SGA Council, as described in the SGA
Constitution.
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11.
Oversee the maintenance and destruction of Honor Court records as appropriate.
Functions of the Class Representatives
Duties of each of the representatives on the Honor Court include, but are not limited to, the following:
1.
Attend all meetings of the Honor Court.
2.
Participate in the review and resolution of all matters that come before the Court except those with which
the representative has a conflict of interest.
3.
Abstain from participating in Court deliberations or investigations related to any matter with which the
representative has a conflict of interest.
4.
Coordinate and run elections for their classmates, as outlined in the SGA Constitution.
Functions of the Faculty Advisor
Duties of the faculty advisor include, but are not limited to, the following:
1.
Act in an advisory capacity to the Honor Court with respect to due process and impartiality.
2.
Participate in investigations and hearings. (The advisor will not be involved with weighing the evidence of
a case or in voting.)
3.
Assist with the year-to-year transition of the Court.
Elections
Candidate Eligibility
1.
No student who has been found by the Honor Court to have committed a Code of Ethics violation may
serve on the Honor Court.
2.
Only currently enrolled medical students are eligible to serve on the Honor Court and to vote in Honor
Court elections.
3.
All members elected to the Honor Court will be elected to serve one-year terms.
Nominations
1. The process for nominating students to serve on the Honor Court is as follows:
a. Any student may place the name of a student on the ballot through usual nominating channels
according to SGA Bylaws.
2. The process for nominating individuals to serve as Faculty Advisor is as follows;
a. The Honor Court members will select five (5) eligible faculty members. Eligibility will be determined
by the Senior Associate Dean of Student Affairs, since no member of a Student Promotions Committee or the
Student Appeals Committee may serve as Faculty Advisor to the Honor Court.
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b. After obtaining permission of the eligible candidates, each Honor Court member will submit one
vote. A new Faculty Advisor will be appointed based on the majority vote by the Honor Court.
Voting
1. For all positions, the candidate(s) who meet(s) eligibility criteria receiving the highest number of votes will be
declared the winner.
a. For first and second year students, one honor court representative will be elected for each class
year and each curricular track, and the student receiving the highest numbers of votes will be declared the
Honor Court Class Representative.
b. For classes with three representatives (third and fourth years), the three individuals receiving the
highest numbers of votes will be the class representatives.
c. The candidate for Honor Court President who receives the highest number of votes will serve as
President. In the event an alternate Honor Court President is needed, the Honor Court will convene and will
elect, by majority vote, one of the class representatives to serve as acting Honor Court President.
2.
Faculty Advisor
a. The faculty advisor will be selected by the newly elected Honor Court from the list of eligible
nominees (See Nominations 2.a. and b.). The faculty advisor will serve for a term of three years.
Timing of elections
Election of the Honor Court President will take place concurrently with the SGA elections.
1.
Elections for all Honor Court Representatives (except those for the new incoming class) will take place
concurrently with class elections in the Spring of each year.
2.
If at any time a vacancy in one of the positions arises, there will be an election as soon as possible to fill
the position. Until such an election occurs, one of the class presidents will temporarily fill the vacancy.
Summary of Honor Court Procedure
The procedures for reporting an incident to the Honor Court have been established to insure confidentiality and
due process to all persons involved. As outlined in the Honor Court process, when an infraction of the Code of
Ethics is perceived, the observer(s) will contact a member of the student Honor Court as soon as possible. The
Honor Court representative, together with the President of the Honor Court, will arrange a joint meeting of the
observer(s) and other members of the Honor Court. The observer(s) will be prepared to describe, in detail, the
events witnessed. After the full review process, if the Honor Court determines that a violation has occurred,
they will notify the Student Promotions Committee (a standing committee of the medical school faculty) of their
findings. A final decision regarding an appropriate course of action will be rendered by the Student Promotions
Committee. All Honor Court proceedings are held in absolute confidentiality. Involved individuals must not
discuss these proceedings outside of official committee meetings. If no action is taken against an accused
student, all records and information brought forth during the proceedings will be destroyed. The final
sanctionsrendered by the Student Promotions Committee as a result of an Honor Code violation are subject to
appeal
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Reporting of a Suspected Violation of the Code of Ethics
Any person believing that a violation of the Code of Ethics has been committed by a Drexel University College
of Medicine student is encouraged to first seek clarification of the acts or behavior from the individual
suspected of committing a violation of the Code. If, after seeking clarification from the suspected individual, the
witnessing person believes that there has been no violation of the Code, the matter will be forgotten. If the
witnessing person had already contacted the Honor Court, the Honor Court should be contacted again, so that
the case will not proceed further.
1If the witnessing person still believes that there has been a violation of the Code, or if the person was not able
to approach the suspected individual for the purpose of seeking clarification, then a formal report must be
made to the Honor Court. This may be done by writing an email to the honor court president or one of the
representatives in which the reporting person fully describes the incident to the best of his/her ability. If an
Honor Court Representative receives this report, he/she must provide this report to the Honor Court President
immediately.
It is the duty of each member of the Drexel University College of Medicine community to report suspected
violations promptly. Therefore, any Code of Ethics violation alleged to have been committed more than 90 days
before the Honor Court is informed will be dismissed unless at least two-thirds of the members of the Court…
1.
believe that good cause for delay has been shown; and…
2.
it is still feasible to hold a fair, impartial investigation.
Preliminary Investigation
Upon receiving a formal complaint, the Honor Court President will contact the other members of the Honor
Court, to let them know that there is an incident which has been presented to the Honor Court. At this time,
members of the Honor Court will promptly review all the available reports, including those from the student who
is the subject of the report and anyone else who has submitted a report regarding this incident. If members
deem necessary, they may further investigate the alleged violation. Such investigation will include review of
any written or oral investigative evidence, which will be used for review by the Court before rendering any
decisions. The purpose of this preliminary investigation is for each honor court representative to determine
whether or not a hearing should take place regarding the incident. A representative’s vote for or against an
Honor Court hearing should be rendered to the Honor Court President as soon as possible.
Formal Charges
If the by a majority vote of Honor Court representatives, the Honor Court decides further investigation is
warranted, the President of the Honor Court will call a meeting of the Honor Court and contact each student
involved with the incident to let them know that there will be a hearing. In this contact, the honor court
president will also try to schedule a time that each person involved can appear for the hearing, and then inform
each person of the time, date, and location of the future meeting. The president will also include a summary of
the report, including all relevant details, the honor court procedure, and refer each person to the full copy of the
Honor Code for more information.
The Hearing Panel
A hearing panel will consist of no fewer than five (5) members in addition to the President, and at least two
representatives will be from both the preclinical and clinical years. The maximum number will be all of the
elected members.
If any honor court member feels as though s/he cannot remain impartial during a hearing, this person should
voluntarily remove her/himself from the hearing.
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Likewise, any student participating in the honor court process has the right to request that an honor court
member be removed from the panel if s/he has concerns for this person’s unbiased participation in the case.
Scheduling
The Honor Court will convene at the mutually agreed upon time. The student suspected of violating the Code
of Ethics and Honor Court President must contact one another within this time frame. The student may request
an extension of time, if the dates proposed by the Honor Court president are not amenable to the student. The
President will consider such a request and may reschedule the meeting if deemed appropriate. If the student
has been contacted and has not responded, if the President has made several attempts to contact the student
and has received no response, or if the student fails to attend, the meeting will be held as scheduled. If, in the
latter case, the Honor Court finds that a violation of the Code of Ethics has occurred, a notation of the student's
failure to appear will accompany the findings and recommendations forwarded to the Student Promotions
Committee of the Faculty.
Confidentiality
All members of the Honor Court and all persons involved as witnesses or in any other capacity in connection
with an alleged violation, investigation or meeting concerning the Honor Court must not discuss information
learned during such service or participation. Such persons must not discuss or disclose any information
concerning the merit(s) of the charge(s) either with the faculty, students, officials of Drexel University College
of Medicine, or persons not associated with Drexel University College of Medicine before or after a meeting. All
information must be kept confidential except as expressly required to be discussed or revealed in connection
with further investigation. The Honor Court may notify a course instructor that the Court is meeting, if
approached by the course instructor; however, the specifics of the meetings are not to be discussed. Any
violation of the requirement for confidentiality will be deemed to be a violation of the Code of Ethics.
Procedure
1.
The Honor Court President will open the meeting by stating the following to each person who comes
before the Honor Court: "The Code of Ethics and the Honor Court have been established by the Drexel
University College of Medicine Student Body to serve the Student Body. The Honor Court will respectfully
listen to all participants in its proceedings and will conduct its proceedings in accordance with standards of
confidentiality required by the Honor Court. All matters concerning possible violations of the Code of Ethics are
to be taken seriously by the members of the Honor Court. Each of you realizes how difficult the proceedings
are for the Honor Court members, and recognizes this is true for all people who participate in the proceedings
in any capacity. The members of the Honor Court have a duty to uphold the Code of Ethics and the Honor
Court process, and to protect the rights of any person who makes a complaint to the honor court, the student
who is the subject of that reports, witnesses or other members of the Drexel University College of Medicine
community who attend any Honor Court meetings. The Honor Court recognizes the right of students suspected
of violating the Code or charged with other misconduct to know what is said about them during proceedings;
however, the Honor Court also recognizes that in order to protect everyone involved, there may be times when
the identity of witnesses must not be revealed. The members of the Honor Court should remove themselves
from a hearing, or be asked to leave by anyone participating in a hearing if it is believed that they may have
prejudices or inappropriate biases that may influence their investigations or decisions in any matter that comes
before the Court." The Honor Court will meet separately with all persons involved in a hearing.
2.
The Honor Court President will review the complaint and allow clarification by the reporting person. At
this time the reporting person may tell the Honor Court of anyone who might have witnessed the alleged
violation(s).
In the case that persons involved choose to have legal counsel: No legal or other representative of a reporting
person or student who is a subject of the report may come before the Honor Court at proceedings when the
represented individual is not present. Legal counsel has the right to speak only with individual(s) he/she is
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representing unless the Faculty Advisor or President of the Honor Court deems otherwise. This is to protect the
integrity of the proceedings.
3.
The Honor Court President will then review the complaint with the student who is the subject of the
report, including any clarification by the reporting person.
In the case that persons involved choose to have legal counsel: The reporting person and his/her counsel will
not be present during this clarification. At this time the Student will declare that he/she did or did not perform
the suspected violation.
a.
If the Student admits to performing the suspected violation, the Hearing will be concluded after
the Student has completed any remarks that he/she wishes to address to the Court. The Honor Court
will prepare and deliver a summary of the violation and the Honor Court's recommendations to the
Student Promotions Committee of the Faculty.
b.
If the Student maintains innocence, s/he may clarify the complaint. At this time the Student may
tell the Honor Court of any person(s) who may provide evidence that there was no violation.
4.
During the course of the hearing, Honor Court members may prepare written documentation of evidence
presented at the hearing. Access to such documentation will be available only to the Honor Court Members
attending the hearing. At any time, any member of the Honor Court has the right to question any person in
order to clarify what has been said. All documentation will be kept confidential, available to Honor Court
representatives during a hearing, and kept by the Honor Court President after hearings, in a private file.
5.
After completion of clarification by the all persons involved in a hearing, the Honor Court members will
be sequestered for private deliberation. All documentation, written and audio taped, will be available to
members of the Honor Court at this time.
6.
One of the following decisions must be reached:
a.
A violation has occurred. A written summary and Honor Court recommendation will be sent to the
Student Promotions Committee. Honor Court documentation will be kept in a confidential file for a
period of five years after the student’s graduation date.
b.
A violation has not occurred. If such a decision is reached, all documentation will be destroyed,
the all persons involved in a hearing will be notified, and no summary will be sent to the Student
Promotions Committee of the Faculty.
c.
Further clarification or deliberation is needed. If such a decision is reached, the Honor Court may
hold subsequent meetings, and may invite people thought to have witnessed the suspected violation.
The Honor Court has the right to ask any person to attend future meetings if clarification from them is
necessary. To insure confidentiality, no persons who came before the Honor Court at the original
hearing will be present.
Rendering Decisions
1.
All of the elected members of the Honor Court may sit for a hearing.
2.
A minimum of five (5) members plus the President must be present to constitute a panel.
3.
There must be no fewer than two (2) preclinical members and no fewer than two (2) clinical members
present at all sessions to comprise a minimum hearing panel. If this representation is not present, the hearing
will be rescheduled.
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4.
All members of the Honor Court who were present at all sessions of the hearing and who
heard/participated in all discussions and deliberations must vote.
5.
Members not present for all sessions may not vote.
6. The President of the Honor Court and the Faculty Advisor will not vote. The Honor Court President may
vote in the instance that there is a split decision.
7.
If less than a majority of Honor Court members votes that a violation of the Code of Ethics has occurred,
the case will be dropped.
8.
If there is a majority or unanimous vote of Honor Court members that a violation of the Code of Ethics
has occurred, then all documentation regarding the case will be forwarded to the Student Promotions
Committee. When applicable, it will be noted that the vote supporting the fact that there was a violation of the
Code was unanimous.
Student Notification of the Results of the Hearing
Once a vote is complete, the Honor Court President will review the results of the hearing with all participants;
this may be done through email. The court will reserve no final disciplinary power for itself. Any statements
which need to be sent to the Student Promotions Committee will be written by the members of the Honor Court
and may include opinions supporting and dissenting from the recommendation of the Honor Court.
The Honor Court and the Student Promotions Committee
If the Student Promotions Committee requires clarification from the Honor Court, such a request will be made
in writing. Communications between the Student Promotions Committee and the Honor Court can either occur
in writing or by personal communication with the President. The student found to be in violation of the Code of
Ethics has the right to appeal any finding or penalties to the Student Promotions Committee, with final appeal
to the Vice Dean for Educational Affairs of the College of Medicine or his/her designee..
Maintaining Documentation
All documentation will be kept in a confidential file to insure the protection of all of those involved. The
President of the Honor Court or his/her designee will have access to that file. Honor Court documentation will
be kept for a period of five years after the student’s graduation date.
Student Rights
[Table of Contents]
1.
Students have a right to expect that the Drexel University College of Medicine community is committed to
the Code of Ethics, and that this commitment will be reflected in the behavior of the members of the
community.
2.
Students have a right to expect their reputations to be protected by the Honor Court during the process
of handling any accusation. Any student making a report, as well as any student accused of a violation, has a
right to expect complete and absolute confidentiality during the entire process of investigation and the
proceedings of the Honor Court. Honor Court members and others involved in the processes will not disclose
any information about the case to anyone outside the process. All documentation, including the formal
complaint, will be kept in a confidential file during the entire period of investigation. If there is a finding that
there was no violation, all records will be destroyed, there will be no permanent record of the investigation, and
confidentiality will be maintained.
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3.
Students have the right to know the nature of the charges against him/her. This should be made clear
when the Honor Court President first contacts the student regarding the report that was filed. If there is any
question of the nature of the Honor Code violation, the student may clarify this by contacting the Honor Court
President; or, if the case goes to a hearing, the allegation(s) may be clarified during a hearing.
4. Students accused have a right to a hearing before the student Honor Court. Students' complaints are heard
before their elected peers, who act as representatives of the Drexel University College of Medicine
community. Honor Court Representatives are elected from the student body. The Honor Court President is
elected by the entire student body in the SGA elections.
5.
Students have a right to a fair hearing. Honor Court members hearing a case should hear evidence and
make a decision that is fair, impartial and unbiased. Honor Court members may excuse themselves if they feel
that they cannot hear a case and judge without bias, or if they have a conflict of interest. If the student
believes that any member of the Honor Court could not impartially hear and judge his/her case, the student
may petition that the Honor Court member step down.
6.
Students have a right to present their own side. Students will be able to present witnesses and evidence,
give information, make clarifications and explanations, and know the full extent of the charge and evidence
against them. The student will be able to make statements to the Honor Court, and may choose to have legal
counsel. The student will be able to answer the charges before the Honor Court, and to refute the accuser.
7.
Students have a right to a speedy resolution. The first step in the process after a formal complaint is
made is a preliminary decision of whether or not the Honor Court will have a hearing. The student accused will
be promptly be notified if the majority of Honor Court Representatives do not believe that there was a violation,
the case will be closed and go no further. Honor Court hearings will be scheduled so as to avoid excessive
delay. If the student accused cannot be present at the scheduled time, a delay of up to ten days may be
made. If the student chooses not to appear, the hearing will be held without the student, and a decision will be
reached.
8.
Students have the right to know the consequences of an Honor Court decision. 9. Students have the
right to appeal. The student has a right to appeal any finding or penalty to the Student Promotions Committee
of the Faculty, with final appeal to the Vice Dean for Educational Affairs of the College of Medicine or his/her
designee.
Appendix A – Amendment Process
[Table of Contents]
Any amendments to the Code of Ethics must be rendered in accordance with SGA policy and follow the
amendment procedure as outlined in the SGA constitution. Recommendations for revisions to the Code of
Ethics must be initiated and executed by the Honor Court and its members, and presented to the SGA for
approval.
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