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Muscat International
Swimming Championships
20th & 21st February 2015
Venue:
The Sultan Qaboos Sports Complex, Muscat, Oman
Sponsored by:
Hosted by:
2015 Muscat International Swimming Championships
Host:
Sanctioned by:
British School Muscat Swimming Academy
Oman Swimming Association
Events & Age Groups: EVENTS – please see ‘events list’ below
AGE GROUPS FOR AWARDS – 8 & Under, 9/10, 11/12, 13/14, 15 & Over
QUALIFYING TIMES (see separate PDF) will be used as criteria for entry. Proof of
Time must accompany ALL entries.
Meet Format:
Meet will be pre-seeded. All individual events will be timed finals. Males and
Females will swim separately but all age groups will be combined and seeded in each
race according to entry times – for award purposes final times will be separated by age
group.
Meet Rules:
FINA Swimming Rules: with the exception that the age cut-off is February 20th 2015
(first day of the meet). All officials will be supplied by the Oman Swimming Association.
Location:
The Sultan Qaboos Sports Complex, Bowsher, Muscat, Sultanate of Oman
50m x 8 lane pool (the pool is ‘open air’ but all spectator seating is in the shaded
stadium)
Date & Time:
Friday & Saturday, February 20th & 21st 2015. There will be a morning session and
afternoon session on both days - times to be decided once entries are received.
Sponsor(s):
To be advised
Entry Deadline:
Friday, January 31st 2015 – 12:00 noon please. Entries can be sent earlier than
this date if you have them ready!!
All entries should be sent electronically to:
David Rogers (+968) 962 317 51 (mobile)
E-mail address: [email protected]
Entry Fees:
RO 3.000 per individual event and 10.000 per relay entry
Maximum 8 individual and 2 relay events per swimmer
Awards:
Medals for 1st 2nd & 3rd; ribbons through 6th place.
Hi-point trophy per gender per age group
Meet Director:
David Rogers
Meet Schedule:
EXAMPLE ONLY
Warm-ups ................. 07:00
Scratch Meeting ........ 07:30
Officials Report.......... 08:15
Call first Events ......... 08:20
Meet Start ................. 08:30
Other:
(all of these times are for example only and will
change once entries have been received and the
meet has been seeded)
Please be advised that the 25m 6 lane warm-up/swim-down pool IS NO LONGER
AVAILABLE.
Coaches/staff MUST organise a supervisor for their own team swimmers who use the
DIVING pool.
Passes for coaches will be available so that only they are able to access the pool deck.
2015 Muscat International Swimming Championships
Conditions of Entry
1. The competition will be held under FINA Law and Technical Rules.
2. One start rule will apply. Over the top starts may be used at the promoter’s discretion.
3. The Sultan Qaboos Sports Complex pool is ‘open air’ and 50m long with 8 lanes and anti-wave lane ropes.
4. An OMEGA SWISS TIMING SYSTEM will be used with full electronic control and will include a button and
stopwatch back-up system; an Alpha-Numeric scoreboard will also be used.
5. All events will be timed finals / heat declared winner (HDW)
6. All entries must be submitted via email to the Meet Director DAVID ROGERS at:
[email protected]
7. Team entry (more than 5 swimmers) must be made using Hy-Tek. If required the Hy-Tek lite application is
available to download free from Hy-Tek here: http://www.hy-tekltd.com/downloads.html . Only one file per club
is permitted.
8. The following report should be sent with the Hy-Tek meet entry file:
i. Hy-Tek Meet Entry report (sorted by name)
ii. Hy-Tek Entry Fee report (not available in Hy-Tek lite)
9. Teams not using Hy-Tek will be charged an additional entry processing fee of RO 3.000 for entries of 6-10
competitors and a further RO 1.000 for every additional competitor.
10. The Hy-Tek Event file is attached with this information package, further details are available upon request
from the Meet Director - DAVID ROGERS, at [email protected]
11. If not using Hy-Tek (processing fee added), both Individual and relay entries must be made via email on the
entry form supplied. The promoter reserves the right to reject entry forms that are not filled out correctly or in
th
English. Please make sure the name, date of birth, sex and age as of February 20 2015 are correct
when sending the form.
If you are entering the RELAY EVENTS and you know the names of your relay team swimmers please
enter them on the separate Relay Entry Form (below).
If you do not know the names of your relay swimmers at this stage please  the ENTRY column if you
know you have a team to enter.
12. The MM Entry Report for entries will be sent to coaches shortly after they have been uploaded into the meet
programme. Coaches must confirm these entries as correct within 3 days of the report being sent and, following
confirmation from the coach, competitors will not be permitted to change their entered events and NO REFUNDS
will be given for future changes.
13. Entry times must be achieved in licensed/sanctioned meets or ratified by the country within which the meet
was held. PLEASE DO NOT ‘MAKE UP’ TIMES!!
14. Competitors must have achieved the stated entry time for every event they wish to enter.
15. Entry times must have been achieved since February 22nd 2014
16. A ‘Proof of Time’ report MUST accompany entries or be included in the Hy-Tek Entry file.
17. Entry Times may have been accomplished in 25m or 50m pools. Please specify whether entry times were
achieved in a LC (50m) or SC (25m) pool. If entering via Hy-Tek please convert ALL times to 50m times and,
in the entry report section, please tick the box ‘Indicated Converted Times’. Please send the ‘Entry Report’
AND ‘Entry Fee Report’ with the entry zip file, as mentioned in condition #8 above.
18. Entry times must be submitted for all events entered where there are minimum entry standards. If no entry
time is submitted then the entry will be rejected.
19. The promoter reserves the right to limit entries and to allow BSMMA swimmers to enter if they do not meet the
Qualifying Times listed.
20. It is the organizers intention to complete all sessions within a maximum of 4 hours.
21. Entries received after the published closing date may be rejected at the discretion of the promoter. Any late
entries that are accepted will be subject to a charge of RO 5.000 per entered event per competitor.
22. At the discretion of the promoter no reserves will be used.
23. Poolside entries will not be accepted.
24. This meet will operate as a cardless meet.
25. If programmes are to be produced, coaches will be informed ahead of time.
26. Competitors whose entries have been accepted will be expected to swim unless they have formally withdrawn
in advance. If a swimmer fails to report for, and/or withdraw from, a race, he/she may be excluded from all
further events in that session.
27. Withdrawals must be made at least 1 hour before the start of each session or, if earlier, by email to DAVID
ROGERS at [email protected] , by text message to +968 962 31751 or by informing the recorders’ table
during the warm-up sessions.
28. The club of any competitor failing to comply with the above will be fined RO 5.000 for each inappropriate
withdrawal or non-notification of withdrawal.
29. Under exceptional circumstances late withdrawals may be accepted at the discretion of the promoter.
30. The entry fee is RO 3.000 per individual event and RO 10.000 per relay team. All entries must be paid for in
advance of the start of the meet.
31. Once entries have been accepted (ref: # 12 above) no refunds will be given.
32. Teams will be invoiced, once the MM Entry Report has been published and confirmed by the coach, for all
accepted entries. The invoice must be paid in full on the first day of the meet.
33. Any team or swimmer who has not submitted payment by 08.00am on the first day of the meet will be
withdrawn.
34. Under exceptional circumstances, a refund may be given for withdrawals made before the closing date of the
competition (January 31st) at the discretion of the promoter.
35. All clubs are required to supply the names of coaches when entries are submitted.
36. Deck passes for coaches are available priced at RO 10.000 for the weekend. Please order the number of
passes when you submit your entries; the fee will be noted on the invoice sent with the entries.
37. All coaches must wear the badges provided and will receive a full set of start sheets or a meet programme if
one is produced. Final team reports will be available upon request at the end of the meet.
38. The Hy-Tek results file will be sent to all teams entering via Hy-Tek after the meet. All teams who entered
without using Hy-Tek will receive a Full Meet Results report in PDF format. This will usually be within 5 days but
may take longer..
39. Age Groups will swim together in the heats. All events will be seeded according to entry times.
40. The minimum age for entry is 7 years old on the last day of competition.
41. Events will be swum as advertised. Time trials will not be permitted.
42. All competitors will be expected to report to marshalling/staging/call room/bull-pen prior to their swim. It is the
responsibility of the competitor to report to marshalling in plenty of time before the event. NO PARENTS WILL
BE ALLOWED IN THIS AREA.
43. The meet director may decide to carry out presentations during the meet. Competitors called for a
presentation should report to the presentation area in appropriate clothing i.e. t-shirt and shorts or full
tracksuit. Awards may not be presented if a competitor is inappropriately dressed.
44. The Referee’s decision is final.
45. There is NO admission fee for spectators; however, Meet Programmes may be available to purchase, if
produced.
46. Any point not covered by these conditions will be at the discretion of the meet organisers.
47. For those who will be attending please be advised that it is very easy for certain passport holders to
obtain their ENTRY VISA into the Sultanate of Oman at the port of entry (by road or airport). Details can
be found at the following website: http://www.rop.gov.om/english
On this site you will find a list of countries that qualify to obtain their visitor’s visa at the point of entry the cost is 20 O.R. for a visitor-visa that is valid for one month.
For those countries NOT mentioned on the list the visa MUST be obtained ahead of time but please be
advised that The British School Muscat IS NOT ABLE TO SPONSOR ANYONE FOR VISA
PURPOSES. It is also not possible to obtain group visas.
48. We are, once again, negotiating with a supplier for food and snacks to be available during the break
on the day of the championships – food order forms will be sent nearer to the championships.
Please contact DAVID ROGERS by email, as soon as
possible, to indicate if your team will be participating.
2015 Muscat International Swimming Championships
LIST OF EVENTS – DAY 1
Friday, February 20th 2015
MAXIMUM 4 EVENTS PER DAY
Please note that all events will be mixed age groups and seeded according to entry times;
However, medals and ribbons will be awarded according to the age groups listed in the
information
Female Event #
Distance
Age Group
Male Event #
400m
Stroke
Description
Freestyle
1
10 & Over
2
3
5
7
50m
50m
50m
Butterfly
Butterfly
Butterfly
8 & Under
9 – 12
13 & Over
4
6
8
9
11
13
100m
100m
100m
Backstroke
Backstroke
Backstroke
8 & Under
9 – 12
13 & Over
10
12
14
15
17
19
200m
200m
200m
Freestyle
Freestyle
Freestyle
8 & Under
9 – 12
13 & Over
16
18
20
21
200m
Butterfly
11 & Over
22
*************************LUNCH BREAK************************
Female Event #
Distance
Age Group
Male Event #
100m
100m
100m
Stroke
Description
Breaststroke
Breaststroke
Breaststroke
23
25
27
8 & Under
9 – 12
13 & Over
24
26
28
29
31
33
50m
50m
50m
Freestyle
Freestyle
Freestyle
8 & Under
9 – 12
13 & Over
30
32
34
35
37
39
200m
200m
200m
Individual Medley
Individual Medley
Individual Medley
8 & Under
9 – 12
13 & Over
36
38
40
41
43
45
47
49
200m
200m
200m
200m
200m
Medley Relay
Medley Relay
Medley Relay
Medley Relay
Medley Relay
8 & Under
9 & 10
11 & 12
13 & 14
15 & Over
42
44
46
48
50
2015 Muscat International Swimming Championships
LIST OF EVENTS – DAY 2
Saturday, February 21st 2015
MAXIMUM 4 EVENTS PER DAY
Please note that all events will be mixed age groups and seeded according to entry times;
However, medals and ribbons will be awarded according to the age groups listed in the
information
Female Event #
Distance
Age Group
Male Event #
400m
Stroke
Description
Individual Medley
51
10 & Over
52
53
55
57
50m
50m
50m
Backstroke
Backstroke
Backstroke
8 & Under
9 – 12
13 & Over
54
56
58
59
61
200m
200m
Breaststroke
Breaststroke
12 & Under
13 & Over
60
62
63
65
67
100m
100m
100m
Butterfly
Butterfly
Butterfly
8 & Under
9 – 12
13 & Over
64
66
68
*************************LUNCH BREAK************************
Female Event #
Distance
Age Group
Male Event #
50m
50m
50m
Stroke
Description
Breaststroke
Breaststroke
Breaststroke
69
71
73
8 & Under
9 – 12
13 & Over
70
72
74
75
77
79
100m
100m
100m
Freestyle
Freestyle
Freestyle
8 & Under
9 – 12
13 & Over
76
78
80
81
83
200m
200m
Backstroke
Backstroke
12 & Under
13 & Over
82
84
85
87
89
91
93
200m
200m
200m
200m
200m
Freestyle Relay
Freestyle Relay
Freestyle Relay
Freestyle Relay
Freestyle Relay
8 & Under
9 & 10
11 & 12
13 & 14
15 & Over
86
88
90
92
94