1. business and industrial
2. company
3. annual report

BOARD MEETING AGENDAS
AGENDA
BOARD OF WATER COMMISSIONERS
REGULAR MEETING OF THURSDAY, DECEMBER 18, 2014, AT 9:00 A.M.
LONG BEACH WATER DEPARTMENT, ADMINISTRATION BUILDING
1800 E. WARDLOW ROAD
LONG BEACH, CALIFORNIA
1.
Pledge of Allegiance
2.
Public Comment:
GIVEN TO THE PUBLIC TO ADDRESS THE BOARD OF WATER
COMMISSIONERS CONCERNING NON-AGENDA ITEMS AND OTHER ITEMS
WITHIN THE JURISDICTION OF THE BOARD. EACH PERSON WILL BE
ALLOWED FIVE MINUTES UNLESS EXTENDED BY THE BOARD.
3.
Approval of Minutes – November 20, 2014 and December 4, 2014
4.
Review Board Meeting Schedule for January 2015
 Harry M. Saltzgaver, President, Board of Water Commissioners
5.
President’s Report
 Harry M. Saltzgaver, President, Board of Water Commissioners
6.
General Manager’s Report
 Kevin L. Wattier, General Manager
7.
Consent Calendar:
a. Approval of Transfer of Funds by Journal Entry Dated December 18, 2014
b. Adopt Specifications WD-27-14 for the Large Potable Water Valve Replacement
Projects – 2014, Willow Street and Adriatic Avenue, Loma Avenue and 8th
Street (EO-3258) and authorize the General Manager to sign a construction
contract with Stephen Doreck Equipment Rentals, Inc., in the amount of
$965,165.00
8.
Adopt Resolution No. WD-1335 authorizing the General Manager to enter into a
purchase agreement with Silsbee Ford, under the purchase conditions specified in
the existing HGACBuy Cooperative Purchasing Agreement, for the purchase of
three (3) F-250 pickup trucks, in an amount not to exceed $89,016.00
 Tai Tseng, Director of Operations
9.
Adopt Resolution No. WD-1336 authorizing the General Manager to enter into a
purchase agreement with Chastang Ford, under the purchase conditions specified in
the existing HGACBuy Cooperative Purchasing Agreement, for the purchase of one
(1) 2015 Ford F-450 Truck With a 2/3 Yard Dump Bed Installed for an amount not to
exceed $44,978.00
 Tai Tseng, Director of Operations
December 18, 2014
Page 2
10.
Report of the Metropolitan Water District (MWD) Board Meeting on December 9,
2014
11.
Legislative/Public Affairs Issues
 Kevin L. Wattier, General Manager
12.
New Business
13.
CLOSED SESSION:
The possibility of initiation of litigation pursuant to paragraph (4) of subdivision (d) of
Section 54956.9 (one matter)
14.
Adjournment to the next Special Meeting, Friday, January 9, 2015, at 9:00 a.m. in
the Board Room at 1800 E. Wardlow Road, Long Beach, CA.
Written materials relating to any item on the Commission's agenda which are submitted to the
Commission after distribution of the agenda packet are available for public inspection at the Water
Department Administration Offices located at 1800 E. Wardlow Road, Long Beach, CA 90807.
December 18, 2014
Page 3
If language interpretation for non-English speaking persons is desired or if a special accommodation
is desired pursuant to the Americans with Disabilities Act, please make your request by phone to the
City Clerk Department at (562) 570-6101, 72 hours prior to the Charter Commission meeting.
Kung ang pasalitang pagsasalin-wika para sa mga taong hindi nagsasalita ng Ingles ay hinahangad
o kung ang isang natatanging kaluwagan ay hinahangad alinsunod sa Batas sa mga Amerikanong
May Kapansanan, mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa
Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 oras bago ang pulong ng Komisyon sa Karta.
Si desea una interpretación en otro idioma para las personas que no hablan inglés o si se desea
una adaptación especial de acuerdo con la Ley de Estadounidenses con Discapacidad, realice su
pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes
de la reunión de la Comisión de Estatutos.
If language translation of the Commission agenda and minutes for non-English speaking persons is
desired please make your request by phone to the City Clerk Department at (562) 570-6101, 72
hours prior to the Commission meeting.
Kung ang pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga
taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng
telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 pitong oras bago ang pulong ng
Komisyon.
Si desea obtener la traducción lingüística de la agenda y las actas de la Comisión para las
personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría
Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión.
MINUTES
REGULAR MEETING OF THE BOARD OF WATER COMMISSIONERS
LONG BEACH, CALIFORNIA
NOVEMBER 20, 2014
The Board of Water Commissioners of the City of Long Beach met in the Board Room
of the Administration Building, 1800 E. Wardlow Road, Long Beach, California, on November
20, 2014.
The meeting was called to order at 9:02 a.m. by President Saltzgaver.
PRESENT: Harry Saltzgaver
Frank Martinez
Arthur Levine
Robert Shannon
Richard Anthony
Kevin L. Wattier
Sandra L. Fox
B. Anatole Falagan
Paul T. Fujita
Matthew P. Lyons
Eric Leung
Monya Hawkins
Robert Verceles
Abelardo Rendon
Jennifer Rojas
Kaylee Weatherly
Melissa L. Keyes
Dynna Long
Joyce Barkley
Kyra Barboza
Michael Mori
Brianna Pagan
Evana Gendron
Sean Fitzgerald
ABSENT:
1.
John Allen
Tai Tseng
Commissioner
Commissioner
Commissioner
Commissioner
Deputy City Attorney
General Manager
Secretary to the Board of Water
Commissioners
Assistant General Manager
Director of Finance
Director, Planning & Conservation
Director of Engineering
Manager Information Technology
Division Engineer
Division Engineer
Sewer Superintendent
Assistant to the General Manager
Administrative Analyst III/Special
Projects Coordinator
Office Administrator
Water Conservation Specialist
Conservation Intern
Conservation Intern
Planner II – Non-Career
Business Systems Specialist V
Vice President, Sales & Strategic
Development – Discovery Science
Foundation
Commissioner (EXCUSED)
Director of Operations
PLEDGE OF ALLEGIANCE
Sandy Fox led the Board and audience in the Pledge of Allegiance.
Board of Water Commissioners
November 20, 2014
Page 2
2.
PUBLIC COMMENT
President Saltzgaver opened the public comment period. As there were no requests
to address the Board on non-agenda items, the public comment period was closed.
3.
APPROVAL OF MINUTES
November 6, 2014
Commissioner Levine made a motion to approve the minutes of the meeting of
October 2, 2014. Commissioner Shannon seconded the motion. President
Saltzgaver called for comments, questions and public comments. Hearing none,
President Saltzgaver called for the vote. The minutes were approved unanimously.
4.
REVIEW BOARD MEETING SCHEDULE FOR DECEMBER 2014
 Harry M. Saltzgaver, President, Board of Water Commissioners
The Board discussed the proposed meeting schedule for the month of December
2014. President Saltzgaver noted the possibility of a conflict on December 4, 2014 for those
Board members planning to attend the ACWA Fall Conference in San Diego.
Commissioner Martinez advised he would be absent from the December 4, 2014
Board meeting. Commissioner Levine advised he would be in attendance at the December
4, 2014 meeting.
It was determined the meeting schedule for December would be:
Thursday, December 4, 2014 – Regular Meeting
Thursday, December 18, 2014 – Regular Meeting
5.
PRESIDENT’S REPORT
 Harry M. Saltzgaver, President, Board of Water Commissioners
President Saltzgaver noted the Aquarium of the Pacific had held an event on Friday,
November 14, 2014 regarding El Niño, and had weather experts from NOAA and JPL who
took part in the event. He advised that the Aquarium now has a new “Weather on the
Sphere” presentation specifically regarding El Niño. He reported there was no good news
regarding El Niño, and the forecast made by the NOAA weather expert was for average
precipitation.
President Saltzgaver reported that he and Mr. Wattier had met with Mayor Garcia
and his Chief of Staff on Monday, November 17, 2014 regarding various water issues. He
advised he expected the Mayor to be engaged in raising awareness regarding water
matters. He also reported the Mayor was expected to take part in the Aquarium of the
Pacific Water Forum on November 24, 2014.
Board of Water Commissioners
November 20, 2014
Page 3
Commissioner Levine complimented the Board and staff for partnering with the
Aquarium of the Pacific regarding the upcoming scheduled Water Forum.
6.
GENERAL MANAGER’S REPORT
 Kevin L. Wattier, General Manager
WATER SUPPLY REPORT
Mr. Wattier provided a brief update on water supply conditions affecting the Long
Beach Water Department. He summarized the importance of Lake Oroville to the Urban
Southern California water supply. He reported on the current trends in Oroville’s storage,
noting that currently it was trending to a possible historic low level, previously set in 1977.
He advised the Department of Water Resources (DWR) was expected to announce their
initial water allocation before Wednesday, November 26, 2014.
He stressed that recent precipitation had been rainfall, with no snowfall
accumulation. He reported that precipitation continued to trend at just over 50% of
average for the State Water Project watershed. He advised that local precipitation to date
was trending at 25% of average.
Commissioner Shannon asked for greater detail on the interaction between Shasta
and Oroville reservoirs. Mr. Wattier provided an overview of the infrastructure and
operations that distribute supplies for both reservoirs.
He reviewed operations for both the State and Federal water projects and noted
they share the San Luis Reservoir. He noted the two agencies use a Coordinated
Operations Agreement for the Bay Delta in order to comply with mandated regulations;
which also include releases related to high tides to stem seawater intrusion in the Delta.
There was a brief report made by Mr. Wattier, and general discussion regarding
local reservoir levels for Pyramid Lake; Lake Castaic; Lake Matthews and Diamond Valley
Lake. He noted these reservoirs do not create water supplies, but are used as vehicles for
storing and moving water from the State Water Project and the Colorado River aqueduct.
Mr. Wattier reviewed and provided a summary of the November 20, 2014 Los
Angeles Times editorial entitled “Super Secret Water Talks”, which criticized Senator
Feinstein and State Republicans on their closed door negotiations on legislation that
intends to bypass endangered species regulations to provide water supplies for the
California Central Valley.
Board of Water Commissioners
November 20, 2014
Page 4
7.
CONSENT CALENDAR
President Saltzgaver asked if there were any questions or discussion regarding the
Consent Calendar items.
Commissioner Martinez made a motion to adopt the Consent Calendar. The motion
was seconded by Commissioner Levine.
President Saltzgaver asked if any of the bidders mentioned in Consent item 7a. were
currently in litigation with the Long Beach Water Department. Mr. Leung responded no.
Commissioner Shannon requested that a mechanism be put in place to advise the
Board if any of the companies that bid on future projects have been in litigation, or are
currently in litigation with the Long Beach Water Department.
President Saltzgaver asked if there were any other questions; he then asked if there
was any public comment on Consent Calendar item 7a. Hearing none he called for the vote.
The motion carried unanimously.
7a.
Adopt Specifications WD-26-14 for the Alamitos Tank No. 12 Rehabilitation
Project and authorize the General Manager to sign a Construction Contract
with Blastco, Inc. in the amount of $996,938.00
A communication was presented to the Board from Eric Leung, which is on file at
the Long Beach Water Department.
8.
Adopt Request for Proposal (RFP) and authorize the General Manager to
execute an Agreement with the Discovery Science Center to Design and
Implement a Water Educational Program for grades 4th and 5th at a cost of
$111,300; for 6th grade at a cost of $50,000, totaling $161,300 for one year,
with the option for two annual renewals subject to performance
 B. Anatole Falagan, Assistant General Manager
President Saltzgaver noted this was an idea that the Board had discussed prior to
Commissioner Shannon and Levine joining the Board.
Mr. Falagan provided a briefing noting the following components of the Request for
Proposal (RFP) – Water Education Program: 1) Long Beach Water Department (LBWD)
focused education message; 2) Aligned with educational standards set for schools; 3) Goal
– engage 4th, 5th and 6th grade students and families for a deeper public understanding of
water, impacts of human behavior and intrinsic value of water as a resource.
Mr. Falagan reported the RFP was advertised and pre-submittal questions
answered; submitted proposals were reviewed (two) proposals were submitted – one nonresponsive. Discovery Science Center proposal was deemed responsive.
Board of Water Commissioners
November 20, 2014
Page 5
Deputy City Attorney, Richard Anthony pointed out that there was an error in the
Option 1 language and it should read “…not to exceed a 5% increase of the total
authorized amount for the previous year.
President Saltzgaver asked Mr. Falagan to explain how this program would be
funded. Mr. Falagan explained that the source of funds related to the additional funding
received from MWD for turf replacement projects, which allowed LBWD to rededicate a
portion of its funds for this type of needed education programs.
Mr. Falagan acknowledged and thanked Melissa Keyes for her work on the entire
RFP process for the project. He also acknowledged Sean Fitzgerald of Discovery Science
Center who was in the audience.
President Saltzgaver called for a motion.
Commissioner Levine made a motion to adopt the Request for Proposal (RFP) and
authorize the General Manager to execute an Agreement with the Discovery
Science Center to Design and Implement a Water Educational Program for grades
4th and 5th at a cost of $111,300; for 6th grade at a cost of $50,000, totaling
$161,300 for one year; and, at the General Manager’s discretion and subject to
available funds, to extend for two additional years at an amount not to exceed a 5%
increase of the total authorized amount for the previous year with the option for two
annual renewals subject to performance. Commissioner Martinez seconded the
motion.
President Saltzgaver called for any public comment on agenda item 8. He also
acknowledged Mr. Fitzgerald from Discovery Science Center and asked the Board if they
had any questions for Mr. Fitzgerald.
Commissioner Levine commented on the fact that the Discovery Science Center is
located in Orange County and inquired how local school students would benefit.
President Saltzgaver advised that this program occurs in the local class rooms.
Commissioner Shannon inquired about the non-responsive bid. Mr. Falagan
advised that the bid was deemed non-responsive since respondent had placed
requirements on the Long Beach Water Department that were not in conformance with the
RFP requirements.
President Saltzgaver asked Mr. Fitzgerald if his firm had experience in providing
water education programs before responding to this bid.
Mr. Fitzgerald advised that his firm had extensive experience with the development
of these types of programs.
Board of Water Commissioners
November 20, 2014
Page 6
Commissioner Shannon asked if it would be a wiser course of action to have the
motion include the statement that the General Manager would bring back each extension
to the Board for approval in subsequent years, thus allowing the opportunity to evaluate the
program, to see how it is going, and then make the decision to continue the program at that
time.
President Saltzgaver asked the maker of the motion if he would accept that
amendment. Commissioner Levine responded yes.
Deputy City Attorney Anthony clarified the amended motion to read: Adopt Request
for Proposal (RFP) and authorize the General Manager to execute an Agreement
with the Discovery Science Center to design and implement a Water Educational
Program for grades 4th and 5th at a cost of $111,300; for 6th grade at a cost of
$50,000 totaling $161,300 for one year. The General Manager will bring back each
extension to the Board for approval in subsequent years.
Mr. Levine commented that he assumed the funding for this project would be
covering personnel costs for administration of the program, rather than for use in creating
the program that is obviously in existence at other schools.
Mr. Fitzgerald confirmed that assumption.
President Saltzgaver called for any additional questions or comments. Hearing none
he called for the vote on the amended motion. The motion carried unanimously.
9.
Consider declaration of Water Conservation and Water Supply Shortage Plan
(Plan) Stage 1 Water Supply Shortage
 Matthew P. Lyons, Director of Planning and Conservation
Mr. Lyons reviewed the previously approved Water Supply Shortage Plan; and the
objectives of the plan. He summarized the conditions that support the proposed action to
move to Stage 1 in the Water Supply Shortage Plan, and reviewed the additional water
restrictions in the Plan.
President Saltzgaver advised the Board that a copy of the original resolution related
to Agenda item 9. was at their places when they arrived at the meeting. He called for a
motion on Agenda item 9. before any questions or comments were to take place.
Commissioner Levine made a motion to adopt a resolution declaring a Stage 1
Water Supply Shortage in accordance with Resolution WD-1331, said Resolution to
be effective five (5) days after publication in a newspaper of general circulation in
the City of Long Beach. Commissioner Shannon seconded the motion.
Board of Water Commissioners
November 20, 2014
Page 7
President Saltzgaver asked if there was anyone from the public who had any
questions or comments regarding Agenda item 9. Hearing none, he called on the Board
for questions or comments.
Commissioner Martinez requested an update on the status of the Central Basin
Municipal Water District’s (CBMWD) request for replenishment water from the Metropolitan
Water District (MWD).
Mr. Wattier advised the status of the request is unknown; and it was unclear
whether any progress had been made on the issue.
He noted that MWD had rejected in the writing the request from CBMWD to provide
replenishment water.
Commissioner Martinez asked what the LBWD policy was to disseminate Water
Supply Plan information to the public, and inquired if additional budget needs were
identified for this issue.
Mr. Lyons advised that budget funds exist to provide the necessary outreach.
President Saltzgaver clarified that under a Stage 1 Water Supply Shortage the
additional restrictions was going to a two day watering schedule (reduction from the current
three day watering schedule) and the restriction on filling swimming pools and hot tubs.
Commissioner Martinez advised the reason he had inquired about public outreach
was that he thought staff had done an excellent job in disseminating the message, but he
was wondering if there was a new plan in place.
Mr. Falagan described the LBWD plan for public outreach. He noted that each
conservation message piece provides an opportunity to reinforce the Department’s ongoing
conservation message. He advised that the Department’s partnership with the Aquarium of
the Pacific for the upcoming Water Forum was another way to reach out to the public.
Mr. Wattier commented on opportunities, such as the upcoming State Water Project
allocation announcement to create a media piece to educate the public regarding the
serious nature of the water shortage crisis.
Commissioner Martinez further inquired about LBWD new messaging regarding
water conservation.
Mr. Wattier responded that there is currently no new messaging, but that shortly the
message that will be distributed will be more dire regarding the water shortage crisis.
There was discussion regarding the timing of sending out the press release
regarding the Stage 1 Shortage Declaration.
Board of Water Commissioners
November 20, 2014
Page 8
Commissioner Shannon inquired how the LBWD Stage 1 Shortage compares with
Los Angeles.
Mr. Wattier advised that Los Angeles is currently on a three-day watering schedule
for the public; but pointed out that when Mayor Garcetti made his recent water
conservation proclamation he had strongly suggested that Los Angeles City departments
immediately adopt a two-day watering schedule.
Commissioner Levine asked if staff had an estimate of the water savings that would
be realized by declaring the Stage 1 shortage.
Mr. Lyons responded the focus was to improve public awareness to urge behavioral
changes that would result in water savings. He advised estimated savings would be
difficult to calculate.
President Saltzgaver inquired if GPCD included industrial usage.
Mr. Lyons responded yes, and noted GPCD was calculated by dividing all of the
water that goes into the department’s water system by the city’s population.
President Saltzgaver asked for the rationale for ending the Stage 1 Shortage in
March 2015.
Mr. Lyons explained that there was less chance for landscapes to be stressed in the
winter months by a two-day watering scheduled, than in the spring/summer months that
are historically drier.
President Saltzgaver asked Mr. Lyons to briefly outline what a Stage 2 declaration
would entail.
Mr. Lyons advised that in a Stage 2 shortage declaration that irrigating landscapes
with potable water any day other than Monday or Thursday, except for very short periods of
time for the expressed purpose of adjusting or repairing the irrigation system; and other
prohibited uses as determined by the Board, in its discretion after notice to its customers.
Commissioner Shannon inquired about Stage 3 restrictions.
Mr. Lyons advised that under a Stage 3 shortage, additional restrictions or
prohibitions on the use of water may be imposed by the Board at its sole discretion.
President Saltzgaver called for any additional questions or comments.
Hearing none he called for a Roll Call vote.
A Roll Call vote was taken as follows:
Board of Water Commissioners
November 20, 2014
Page 9
AYES:
COMMISSIONERS:
NOES:
ABSENT:
ABSTAIN:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
FRANK MARTINEZ; ARTHUR LEVINE
ROBERT SHANNON;
HARRY SALTZGAVER
NONE
JOHN ALLEN
NONE
The motion carried unanimously.
10.
Follow-up discussion regarding creation of one or more Board of Water
Commissioner standing committees
 Harry M. Saltzgaver, President, Board of Water Commissioners.
Deputy City Attorney Anthony reviewed the draft resolution establishing the
following Standing Committees: (I) A Finance Committee; (II) A Conservation Committee;
(III) A Government Affairs Committee; and (IV) an Infrastructure Committee; their focus
and proposed participation.
President Saltzgaver summarized his objectives for the proposed standing
committees, noting that they should meet only if they had a reason to meet. He
recommended that the terms be for one year, and the appointments to the committees
occur with the annual election of the Board officers. He mentioned proposed scheduling
times for the committees to meet.
Commissioner Shannon concurred with the commission responsibilities as outlined
in the draft resolution and agreed that the President would make the committee
assignments. He advised he did not believe that the committees should have regular
meeting times. He suggested the language in the resolution should be amended as
follows for each committee: (as currently outlined in Section 3, 4 and 5: The committees
may review, and would be required to review all of those items that are referred to it by the
full Board and that are within their jurisdiction, but also shall consider items within their
jurisdiction at their discretion.
He commented on the problems in setting regular meeting times for committees,
which would probably lead to a lot of canceled meetings.
There was additional discussion regarding setting meeting times for the standing
committees. It was determined that the best course of action would be to have them called
as special meetings when required, that require a 24-hour notification. There was also
discussion regarding adjusting Board meeting times to accommodate the standing
committee meetings. It was decided that this could be handled on an as-needed basis.
Commissioner Martinez advised he was against moving the Board meetings to
10:00 A.M. as this carved too much time out of a Board member’s day. He recommended
adding language to the resolution that the committees meet at least once each quarter.
Board of Water Commissioners
November 20, 2014
Page 10
Commissioner Shannon advised that under section 6. that subsection D. (regular
meeting times) in the draft resolution would be deleted from the resolution.
President Saltzgaver provided a closing summary on the committee resolution
noting that language regarding meeting at least once each quarter be added to the
resolution, or as directed by the President or the Committee Chair.
Commissioner Shannon also noted that a committee could be required to meet by
the direction of the whole Board.
Mr. Anthony summarized the actions requesting committees to meet as follows: (1)
Committee required to meet at the direction of the whole Board; (2) Chair of Committee
schedules a meeting; and (3) As set by staff to comply with quarterly meeting requirement.
President Saltzgaver directed Deputy City Attorney Anthony to prepare a revised
draft resolution for consideration and action.
Mr. Anthony requested clarification on committee member appointments. It was
decided the President shall appoint committee members when the President takes office
(which it was pointed out is usually the next meeting after the President has been elected).
11.
Report of the Metropolitan Water District (MWD) Board Meeting on November
18, 2014
 Kevin L. Wattier, General Manager
Mr. Wattier advised that the MWD Board had approved the proposed terms for
Purchase Orders with Member Agencies and had authorized their General Manager to
execute Purchase Orders with the Member Agencies. Mr. Wattier noted that staff would be
bringing this item to them for action at a December 2014 meeting.
Mr. Wattier reported the MWD Board had taken action on agenda item 8-8
requesting authority to initiate an administrative claim or other appropriate action regarding
illegal diversion of State Water Project stored water. Mr. Wattier provided a brief summary
on this matter.
He reported that at the MWD Board Water Planning & Resource Committee they had
received a staff update regarding the Water Supply Allocation Plan. He advised that MWD
staff would be taking an action item regarding this matter to the MWD Board at their
December meeting to adopt changes to the plan, and probably activate the plan in January
or February 2015 (depending on the weather) with it taking effect in spring of 2015. He
advised this was a change from previous announcements that had mentioned activating the
plan in the spring of 2015 and having it take effect in July of 2015. He noted the following
items were going to be included in the revised plan: 1) The 100 GPCD minimum floor; and
2) water for groundwater basin replenishment (strongly opposed by Los Angeles).
Board of Water Commissioners
November 20, 2014
Page 11
12.
Legislative/Public Affairs Issues
 Kevin L. Wattier, General Manager
No report.
13.
NEW BUSINESS
President Saltzgaver advised he had been made aware of an emergency item that
needed to be added to the agenda. The item would authorize the General Manager to sign
the In-Lieu Replenishment Agreement (FY’s 2014-2015) with the Water Replenishment
District of Southern California. He advised this item had arose after the meeting agenda
had been posted.
Mr. Anthony clarified the process for adding a need to take action item under the
Brown Act. He noted Section 549542B says that a non-agendized item may be heard, and
action may be taken on that item if by a 2/3 vote the Board makes the following findings:
1) 1st voted – Board determines the need to take immediate action exists; and 2) the item
came to the attention of the agency after the agenda was posted.
Mr. Anthony advised in his opinion it would be difficult for the Board to make that
determination before hearing the General Manager’s report on the item. He then advised
they would take two votes. He noted if the Board voted down the need to take action all
discussion would be discontinued and they would move onto the next item on the agenda.
Mr. Wattier summarized the letter received from the Metropolitan Water District
(MWD) on refusal of delivering replenishment supplies. He advised staff had approached
the Water Replenishment District (WRD) to discuss an alternate plan to deliver
replenishment to the basin
in-lieu with WRD.
Commissioner Shannon made a motion to declare the need to take action on the
item that arose after the meeting agenda was posted. Commissioner Martinez
seconded the motion.
President Saltzgaver called for questions or comments.
Commissioner Levine inquired when do Board of Water Commissioner agendas
have to be posted. Mr. Anthony advised they need to be posted with at least a 72 hour
notice. But noted that most agencies post their agendas in advance of that timeframe. He
confirmed with the Board Secretary that she normally posts the agendas online late
Thursday evening before the next Board meeting.
Board of Water Commissioners
November 20, 2014
Page 12
Commissioner Levine requested clarification on when the emergency arose.
Mr. Wattier advised that they had received the letter after the agenda had been
posted; and before staff had an opportunity to develop any alternative replenishment plans.
President Saltzgaver called for any additional questions or comments.
none he called for a vote on the motion. The motion carried unanimously.
Hearing
Mr. Wattier gave a brief overview of how in-lieu replenishment works to replenish the
basin. He summarized the amounts being suggested in the letter, and timing of the
options. He noted that in terms of economics, it is in the interest of both agencies to split
the difference between the proposed LBWD price and WRD’s break even price (he
clarified the rates in the original board letter would be revised to read: WRD will pay LBWD
the in-lieu rate of $463 (instead of $493 as noted in the letter) per acre-foot in calendar
year 2014 and $494 (instead of $524 as noted in the letter) per acre-foot in calendar year
2015.
President Saltzgaver called for a motion for approval.
Commissioner Shannon made a motion to authorize the General Manager to sign
the In-Lieu Replenishment Agreement (FY’s 2014-15) with the Water
Replenishment District of Southern California (WRD). Commissioner Martinez
seconded the motion.
President Saltzgaver called from public comment.
comments from the Board.
Hearing none he called for
Commissioner Martinez inquired on how the recommended loss in revenue would
affect the budget. Mr. Falagan responded that no significant impacts would be anticipated;
he noted there was sufficient revenues to sustain the budget impact.
President Saltzgaver noted that if we were to continue to pump down the basin
groundwater without sufficient replenishment we would be risking permanent damage to
the aquifer.
President Saltzgaver called for additional questions. Hearing none he called for the
vote. The motion carried unanimously.
President Saltzgaver called for a motion to excuse Commissioner Allen from the
November 20, 2014 Board meeting.
Commissioner Shannon made a motion to excuse Commissioner Allen from the
November 20, 2014 Board meeting. Commissioner Levine seconded the motion.
President Saltzgaver called for the vote. The motion carried unanimously.
Board of Water Commissioners
November 20, 2014
Page 13
President Saltzgaver asked if there was any more new business.
Commissioner Shannon noted that at the previous Board meeting it had been
agreed that a Closed Session would be scheduled for the November 20, 2014 Board
meeting. He noted that for some procedural reason this session had not been noticed so
the Board could not meet in closed session. He recommended that that same closed
session language be included on all future Board agendas until the dispute as discussed in
the previous closed session is resolved.
Mr. Shannon made a motion that for the immediate future that a closed session item
be included on future agendas with the possibility of initiating litigation under the
government code.
President Saltzgaver advised there was no need for a motion, but that this would be
a directive from the Board to staff.
President Saltzgaver reminded the Board members about the November 24, 2014
Water Forum being held in partnership with the Aquarium of the Pacific. He noted the
media portion of the event would be taking place at 1:00 P.M.
14.
ADJOURNMENT
There being no further business to come before the Board, President Saltzgaver
adjourned the regular meeting at 10:44 a.m. to the next regular meeting for the Water
Commission to be held December 4, 2014, in the Board Room of the Administration
Building, 1800 E. Wardlow Road, in Long Beach, California.
_______________________________
Arthur M. Levine, Secretary
Attest:
___________________________
Harry M. Saltzgaver, President
MINUTES
REGULAR MEETING OF THE BOARD OF WATER COMMISSIONERS
LONG BEACH, CALIFORNIA
DECEMBER 4, 2014
The Board of Water Commissioners of the City of Long Beach met in the Board Room
of the Administration Building, 1800 E. Wardlow Road, Long Beach, California, on December
4, 2014.
The meeting was called to order at 9:01 a.m. by President Saltzgaver.
PRESENT: Harry Saltzgaver
Arthur Levine
Robert Shannon
John Allen
Richard Anthony
Kevin L. Wattier
Sandra L. Fox
B. Anatole Falagan
Tai Tseng
Paul T. Fujita
Matthew P. Lyons
Eric Leung
Robert Katzenberger
Robert Verceles
Abelardo Rendon
Jennifer Rojas
Kaylee Weatherly
Dynna Long
Joyce Barkley
Michael Mori
Brianna Pagan
Evana Gendron
Jerry Schubel
ABSENT:
1.
Frank Martinez
Kaylee Weatherly
Commissioner
Commissioner
Commissioner
Commissioner
Deputy City Attorney
General Manager
Secretary to the Board of Water
Commissioners
Assistant General Manager
Director of Operations
Director of Finance
Director, Planning & Conservation
Director of Engineering
Water Superintendent
Division Engineer
Division Engineer
Sewer Superintendent
Assistant to the General Manager
Office Administrator
Water Conservation Specialist
Conservation Intern
Planner II – Non-Career
Business Systems Specialist V
President and CEO of the Aqaurium of
the Pacific
Commissioner (EXCUSED)
Assistant to the General Manager
PLEDGE OF ALLEGIANCE
Michael Mori led the Board and audience in the Pledge of Allegiance.
Board of Water Commissioners
December 4, 2014
Page 2
2.
PUBLIC COMMENT
President Saltzgaver opened the public comment period. As there were no
requests to address the Board on non-agenda items, the public comment period was
closed.
Note: Commissioner Allen joined the meeting at 9:03 A.M.
3.
PRESIDENT’S REPORT
 Harry M. Saltzgaver, President, Board of Water Commissioners
President Saltzgaver introduced Mr. Jerry Schubel, President & CEO of the
Aquarium of the Pacific who commented on the recent Aquarium of the Pacific Water
Forum held on November 24, 2014 in partnership with the Long Beach Water
Department. He provided an overview of the event, which focused on the effects of the
drought and action that Long Beach could take to mitigate these effects. He noted the
comments were favorable from the press coverage of the event. He advised the event
produced a report that would be shared with the Board when finalized.
President Saltzgaver complimented Mr. Schubel on bringing together a group of
highly respected water experts to participate in the forum. He thanked Mr. Schubel and
Mr. Wattier for their leadership at the forum.
Commissioner Levine reported he had attended the media portion of the event
and advised he was impressed with the participants at the forum.
President Saltzgaver advised he will be attending the Colorado River Users
Association Conference in Las Vegas, NV December 10-12, 2014, and would be
reporting back to the Board at the next meeting regarding this conference.
4.
General Manager’s Report
 Kevin L. Wattier, General Manager
STATE WATER PROJECT INITIAL WATER ALLOCATION
Mr. Wattier reported that the Department of Water Resources (DWR) announced
on Monday, December 1, 2014 the initial water allocation had been set at 10%. He
noted many felt it could have been in the 0 – 5% range. He advised that as part of the
announcement DWR advised they were hoping they would have a good year.
He noted that the Metropolitan Water District (MWD) would need at least a 40%
allocation to have their reserve “balance” to meet demands in 2015.
Board of Water Commissioners
December 4, 2014
Page 3
OCTOBER 2014 CALIFORNIA URBAN WATER CONSERVATION UPDATE
Mr. Wattier referred to a PressTelegram article dated December 3, 2014 which
reported on the recent State Water Resources Control Board monthly report on water
conservation. He noted the report indicates the state’s residents are going backward
when it comes to water conservation.
He advised it was a very disappointing report. He noted there was 6.7%
statewide conservation in the month of October 2014 (compared to the previous year).
He advised that there was only a 1.4% Southern California conservation statistic which
included the following data for the largest three cities in Southern California: 1) Los
Angeles a minus 2.4% conservation level; 2) San Diego +2.6% conservation and 3)
Long Beach a -6.9% conservation level.
He reported the State Board has set a special meeting to take place at the
Metropolitan Water District headquarters on December 17, 2014 to discuss efforts that
may be instituted to increase water conservation in Southern California.
Mr. Wattier advised he had spoken with Felicia Marcus, the chairwoman of the
State Water Resources Control Board and asked her why there is such a delay in the
monthly statistics being reported by the agencies before it is published. He advised she
said they were working on improving the time lag for future reports. He advised this
would give agencies more time to put pressure on the agencies who are not doing a
better job at implementing conservation.
NOVEMBER 2014 WATER SALES REVIEW
Mr. Wattier noted the conservation levels for November were closed to record
lows, and that year-to-date conservation is 16.1% below the historical average.
EXECUTION OF IN-LIEU AGREEMENT WITH WATER REPLENISHMENT
DISTRICT (WRD) OF SOUTHERN CALIFORNIA
Mr. Wattier reported that the WRD Board had approved the in-lieu agreement that
the LBWD Board had approved at their November 20, 2014 meeting, and that beginning
on December 4, 2014 LBWD would begin operations supporting these efforts. He noted
this type of operation was scheduled to last through April of 2015.
President Saltzgaver asked if the Board had any questions for the General
Manager.
Commissioner Allen asked what this would do for the water table.
Mr. Wattier advised that there would be a dramatic recovery in Long Beach
groundwater levels in the basin as a result of this operational change.
Board of Water Commissioners
December 4, 2014
Page 4
Commissioner Shannon asked the General Manager to comment on the recent
rainstorm.
Mr. Wattier advised that he had been pleased with the media coverage noting
that this was a “drop in the bucket” storm, and that it would take at least ten storms like
the recent rain event to recover from the recent drought. He noted that Lake Oroville is
still at an almost record low level.
Commissioner Levine asked the General Manager to comment on why Long
Beach does not use catch basins for storm water capture.
Mr. Wattier advised this question always comes up during a rain storm. He
advised that the groundwater geology beneath Long Beach is very complex, and the
aquifer LBWD draws from is several hundred feet below the surface, and between that
and the aquifer are several thick impervious clay layers that prevent anything from the
surface getting down to the Long Beach aquifer. He noted the good news is as the
result of this the Long Beach aquifer is not contaminated by runoff, as is the condition in
other areas.
5.
CONSENT CALENDAR
President Saltzgaver asked if there were any questions or discussion regarding
the Consent Calendar items.
Commissioner Shannon asked to have Consent item 5b. pulled for a separate
discussion and vote.
Commissioner Allen made a motion to adopt Consent Calendar item 5a. The
motion was seconded by Commissioner Shannon.
President Saltzgaver asked if there were any questions or public comment
regarding Consent item 5a. Hearing none he called for the vote. The motion carried
unanimously.
5a.
Approval of Transfer of Funds by Journal Entry Dated December 4, 2014
A communication was presented to the Board from Paul Fujita, which is on file at
the Long Beach Water Department.
President Saltzgaver called on Commissioner Shannon regarding his question on
Consent Calendar item 5b.
Commissioner Shannon requested clarification on the staff recommendation. Mr.
Wattier pointed out that the recommendation was at the bottom of the board letter.
Board of Water Commissioners
December 4, 2014
Page 5
Commissioner Shannon made a motion to adopt Consent Calendar item 5b. The
motion was seconded by Commissioner Allen.
President Saltzgaver asked if there were any questions or public comment
regarding Consent item 5b. Hearing none he called for the vote. The motion carried
unanimously.
5b.
Adopt Specifications WD-22-14 for the Cathodic Protection Improvement of
Water and Recycled Water Systems Project – Phase 2 (EO-3238) and
Authorize the General Manager to Sign a Construction Contract with Mike
Prlich and Sons, Inc., in the Amount of $414,700.00
A communication was presented to the Board from Eric Leung, which is on file at
the Long Beach Water Department.
6.
Adopt Resolution No. WD-1332 naming Chandler’s Sand and Gravel, LLC as
a sole source vendor to provide a site for disposal of construction
materials, and authorize the General Manager to enter into a Sole Source
Contract with Chandler’s Sand and Gravel, LLC (Chandler’s) to provide a
site for disposal of construction materials, not to exceed $370,000 for a oneyear period with option to extend for two (2) additional one-year periods,
subject to a maximum increase of 5% for each renewal period
 Tai Tseng, Director of Operations
Mr. Tseng provided an overview on the use of the disposal for disposition of
construction materials, and the justification for a Sole Source Contract.
President Saltzgaver called for a motion on the Resolution.
Commissioner Levine made a motion to adopt Resolution No. WD-1332 naming
Chandler’s Sand and Gravel, LLC as a sole source vendor to provide a site for
disposal of construction materials, and authorize the General Manager to enter
into a Sole Source Contract with Chandler’s Sand and Gravel, LLC (Chandler’s)
to provide a site for disposal of construction materials, not to exceed $370,000 for
a one-year period with the option to extend for two (2) additional one-year
periods, subject to a maximum increase of 5% for each renewal period . The
motion was seconded by Commissioner Shannon.
President Saltzgaver asked if there were any questions or public comment
regarding agenda item 6.
President Saltzgaver requested an explanation why this agenda item required a
resolution for approval.
Board of Water Commissioners
December 4, 2014
Page 6
Mr. Tseng advised that any sole source contract over $100,000 required approval
by the Board by a Resolution.
President Saltzgaver called for a Roll Call vote.
A Roll Call vote was taken as follows:
AYES:
COMMISSIONERS:
NOES:
ABSENT:
ABSTAIN:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
ARTHUR LEVINE; ROBERT SHANNON
JOHN ALLEN;
HARRY SALTZGAVER
NONE
FRANK MARTINEZ
NONE
The motion carried unanimously.
7.
Adopt Resolution No. WD-1333 authorizing the General Manager to enter
into a Purchase Agreement with Haaker Equipment Company (Haaker),
under the purchase conditions specified in the existing HGACBuy
Cooperative Purchasing Agreement, for the purchase of one (1) complete
Vactor Ramjet Truck Mounted Jetter, mounted on a 2014 Freightliner 114SD
LNG chassis, in an amount not to exceed $360,000.00
 Tai Tseng, Director of Operations
Mr. Tseng provided a staff report regarding agenda item 7.
President Saltzgaver called for a motion on the Resolution.
Commissioner Shannon made a motion to adopt Resolution No. WD-1333
authorizing the General Manager to enter into a Purchase Agreement with Haaker
Equipment Company (Haaker), under the purchase conditions specified in the
existing HGACBuy Cooperative Purchasing Agreement, for the purchase of one
(1) complete Vactor Ramjet Truck Mounted Jetter, mounted on a 2014
Freightliner 114SD LNG chassis, in an amount not to exceed $360,000.00.
Commissioner Allen seconded the motion.
President Saltzgaver asked if there were any questions or comments from the
public regarding agenda item 7. Hearing none he asked if the Board had any questions
or comments.
Commissioner Levine inquired what this type of truck is used for.
Board of Water Commissioners
December 4, 2014
Page 7
Mr. Tseng advised that the truck equipment is inserted into the pipeline to scrape
any accumulated grease or oil from the pipe to prevent sewer overflows.
President Saltzgaver called for a Roll Call vote.
A Roll Call vote was taken as follows:
AYES:
COMMISSIONERS:
NOES:
ABSENT:
ABSTAIN:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
ARTHUR LEVINE; ROBERT SHANNON
JOHN ALLEN;
HARRY SALTZGAVER
NONE
FRANK MARTINEZ
NONE
The motion carried unanimously.
8.
Authorize the General Manager to execute the Purchase Order for System
Water to be provided by The Metropolitan Water District of Southern
California (WD-xxxx)
 B. Anatole Falagan, Assistant General Manager
Mr. Falagan provided a historical overview of the Metropolitan Water District of
Southern California (MWD) purchase order for system water, which included
commitment to purchase a set amount during the term; ability to access MWD tier 1 rate
for purchases; purchase order history and the previous two-year extension. He also
reviewed the terms of the new purchase order with MWD.
Mr. Wattier commented on the difficult decision that existed to meet the
commitment for the purchase order. He complimented Mr. Falagan for developing the
LVL (Leo Vander Lans) provision that would now protect LBWD.
President Saltzgaver called for a motion on agenda item 8. before the Board
continued any further discussion.
Commissioner Levine made a motion to authorize the General Manager to
execute the Purchase Order for System Water to be provided by The
Metropolitan Water District of Southern California (WD-xxxx). Commissioner
Shannon seconded the motion.
Commissioner Levine commented that this purchase order commits the LBWD to
purchase a set amount of water in a ten-year period. He asked if it also committed
MWD to supply this water.
Commissioner Shannon requested that the Board receive the exact language in
the contractual agreement pertaining to this issue.
Board of Water Commissioners
December 4, 2014
Page 8
Deputy City Attorney Anthony advised he could send a copy of that part of the
agreement to the Board.
Mr. Wattier asked Mr. Falagan to pull the agreement from his office and read that
section into the record.
There was discussion regarding holding the item over to the next meeting. Mr.
Wattier recommended that they table the item for about fifteen minutes to allow Mr.
Falagan to retrieve the agreement from his office.
Mr. Anthony advised this would be a technical table and advised the language for
the motion to table.
Commissioner Shannon made a substitute motion to table agenda item 8. Until
later in the agenda. Commissioner Levine seconded the motion.
President Saltzgaver called for the vote on the substitute motion. The motion
carried unanimously.
9.
Authorize the General Manager to enter into an agreement with Lagerlof,
Senecal, Gosney and Kruse, LLP, for special counsel services to represent
the interests of the City of Long Beach in legal matters and related actions
concerning the Central Groundwater Basin and City’s water rights in an
amount not to exceed $100,000
 Kevin L. Wattier, General Manager
Mr. Wattier provided background information for the request to establish a new
agreement with Lagerlof, Senecal, Gosney and Kruse, LLP. He noted the previous
agreement was a cost-sharing agreement with the City of Lakewood for the law firm to
provide special counsel services related to the negotiations related to the adjustments to
the Central Basin and West Coast Basin judgments.
He advised this new agreement would allow LBWD to call on Lagerlof, Senecal,
Gosney and Kruse, LLP for special legal work on an as-needed basis.
Commissioner Shannon commented for the record that he wanted to confirm that
the City Attorney reviews all billings from the special counsel. Mr. Anthony advised yes,
that was the case. Mr. Shannon went on to clarify that this subjects the law firm to the
established billing requirements imposed by the City Attorney. Mr. Anthony advised yes,
the Attorney’s standard professional contract was used in this type of contract.
Commissioner Levine asked if there was a time limit to this contract.
Board of Water Commissioners
December 4, 2014
Page 9
Mr. Anthony advised that the normal contract usually states the contract remains
in place until the matter is completed; but he noted in this case the matter was not
well defined – it is for services as needed. So it is open ended. He advised a
time limit could be added if the Board wished, but he noted often times a time
limit can cause unintended problems, such as if a matter is ongoing and there are
still sufficient monies in the contract, but you would then run up against an
arbitrary time limit, causing the item to be brought back to the Board to extend the
term.
President Saltzgaver called for a motion.
Commissioner Shannon made a motion to authorize the General Manager to
enter into an agreement with Lagerlof, Senecal, Gosney and Kruse, LLP, for
special counsel services to represent the interests of the City of Long Beach in
legal matters and related actions concerning the Central Groundwater Basin and
City’s water rights in an amount not to exceed $100,000. Commissioner Allen
seconded the motion.
President Saltzgaver called for public comment or any additional Board questions
or comments on agenda item 9. Hearing none he called for the vote. The motion
carried unanimously.
TABLED AGENDA ITEM 8. WAS CONTINUED AT THIS POINT IN THE MEETING.
8.
Authorize the General Manager to execute the Purchase Order for System
Water to be provided by The Metropolitan Water District of Southern
California (WD-xxxx)
 B. Anatole Falagan, Assistant General Manager
Mr. Falagan read the paragraph (that had previously been requested) into the
record from the Metropolitan Water Agreement under water services as follows: In
accordance with its Administrative Code, Metropolitan shall use its reasonable best
efforts to supply System Water in the quantities requested by the Purchaser, but is not
obligated to dedicate any portion of System capacity for the conveyance, distribution,
storage or treatment of System Water for the benefit of the Purchaser or any other
member agency. Metropolitan shall use its reasonable best efforts to deliver the System
Water when needed by the Purchaser during the Term; provided however, there shall be
no default under this Purchase Order if Metropolitan fails to deliver water to the
Purchaser in accordance with any such schedule of deliveries during the Term.
Commissioner Shannon advised that this “sounded like a contract of adhesion.
He noted the last sentence was very puzzling – they shall not be in default under the
contract if they do not produce, even though they have to use their best, reasonable
efforts.” He went on to say “that there were no consequences for them not using their
best, reasonable efforts” – he further stated “this was ridiculous.”
Board of Water Commissioners
December 4, 2014
Page 10
Mr. Falagan advised this language is not particular to the City of Long Beach, but
is included in all MWD agreements for this type of contract with all twenty-six MWD
member agencies.
Mr. Wattier advised that the Board could choose to sign or not choose to sign the
purchase order agreement.
Commissioner Shannon recommended that this item be reviewed in the closed
session scheduled for later in the meeting.
President Saltzgaver called for a motion to have agenda item 8. reviewed in
closed session.
Commissioner Shannon made a motion to have agenda item 8. reviewed in
closed session. Commissioner Allen seconded the motion.
Commissioner Shannon mentioned that there was the understanding that the
Board may be prepared to come out of closed session and take action on agenda item
8.
President Saltzgaver asked if there were any further questions related to this
matter. Hearing none he called for the vote. The motion carried unanimously.
Note: Commissioner Shannon left the meeting at 9:40 A.M.
Note: Commissioner Shannon returned to the meeting at 9:42 A.M.
10.
Information item: potential for utilizing the City’s new Customer Care and
Billing (CC&B) system to incentivize water conservation
 Matthew P. Lyons, Director of Planning & Conservation
Mr. Lyons provided a briefing on dedicated irrigation accounts and how
water-budget based water rates might be set for these types of accounts. He began the
presentation by reminding the Board there are, for water rate and billing purposes,
several kind of customer types. One of those types being “dedicated irrigation
accounts.” Under the current billing system, irrigation accounts are charged a flat rate
for each billing unit of water they consume (same as other non-residential customer
types); however, unlike other customer types, they are not charged for sewer because
they use no water indoors. There are approximately 1,200 irrigation services, which
together represent about 4.9% of the demand for water placed on LBWD. Mr. Lyons
stated that irrigation services are different from every other type in that it is possible to
calculate how much water each irrigation service should have used during each billing
period, in turn making it possible to charge one rate for the “reasonable use of water”
and another rate for water use beyond that point. The water industry refers to rates that
charge customers in this manner as “water-budget based rates”. The calculation of what
Board of Water Commissioners
December 4, 2014
Page 11
constitutes a reasonable use of water is based on a widely accepted methodology that
uses both weather data and the size of each landscaped area.
Mr. Lyons explained that staff will explore the feasibility of creating water-budget
based rates for irrigation services, working with the utility billing staff, and the
department’s water rate consultants, and others; and will report back to the Board on
this matter during the Board’s annual rate and budget setting process.
Note: Commissioner Shannon left the meeting at 9:55 A.M.
Note: Commissioner Shannon returned to the meeting at 9:56 A.M.
Note: President Saltzgaver left the meeting at 10:02 A.M.
Note: Commissioner Levine left the meeting at 10:03 A.M.
Note: President Saltzgaver returned to the meeting at 10:04 A.M.
Note: Commissioner Levine returned to the meeting at 10:07 A.M.
Mr. Falagan gave an overview of the legal basis for equitably and proportionately
assigning costs of service based on customer class, ensuring that established rate
structures appropriately deliver an estimated revenue amount commensurate with the
costs of service associated with that customer class. For the proposed concept of
budget based rates for irrigation customer accounts, the basic principles of cost of
service analysis would be applied to assure revenue neutrality. He explained that
revenue neutrality would assure that based on past consumption estimates, the
proposed rate structure would deliver an estimated revenue that was consistent with the
revenue derived from the customer class under the current rate structure.
There was extensive discussion and comments made by the Board regarding
water-budget based rates.
11.
Water Supply Update
 B. Anatole Falagan, Assistant General Manager
Mr. Falagan provided a Water Supply update which included the following
components: 1) Exceptional statewide drought; 2) Water supply “balance” – resources
and demand; 3) Statewide conservation calls; 4) MWD demands; 5) Review of LBWD
Water Conservation and Water Supply Shortage Action Plan – moved to Stage 1 on
November 20, 2014; 6) Imported Water Supplies; 7) Local Weather; 8) Weather Outlook
Mr. Wattier reported on the recent MWD WSDM (Water Supply and Drought
Management) report which indicated that MWD had used 50% of its storage in
2013-2014.
Board of Water Commissioners
December 4, 2014
Page 12
12.
Legislative/Public Affairs Issues
 Kevin L. Wattier, General Manager
No report.
13.
NEW BUSINESS
President Saltzgaver advised he had been made aware of an emergency item
that needed to be added to the agenda. He called on the General Manager for a
briefing on the item.
Mr. Wattier advised that the emergency item arose after the agenda had been
posted. He advised that staff had been contacted by the Water Replenishment District
to take over the commissioning of their expanded Leo J. Vander Lans water treatment
facility. He advised they had a contractor who had worked on the expansion, but they
were now having difficulty in starting up the plant for various reasons. WRD advised that
they would discharge the contractor if the Long Beach Water Department (LBWD) would
be able to assist in starting up the expanded plant. Mr. Wattier advised that LBWD
already has an agreement in place to operate the plant for WRD. This request would be
a separate agreement for the start-up operations.
Mr. Anthony clarified the process for adding a need to take action item under the
Brown Act. He reminded the Board they would be taking two actions – one to find the
need to take action on an emergency item; and then to take action on that item.
He noted the item would authorize the General Manager to execute an
Agreement with the Water Replenishment District of Southern California (WRD) to
provide assistance in testing and commissioning of the Leo J. Vander Lans Water
Treatment Facility Expansion.
Commissioner Shannon made a motion to declare the need to take action on the
item that arose after the meeting agenda was posted. Commissioner Allen
seconded the motion.
Commissioner Levine inquired if LBWD would be fully reimbursed by WRD for
any costs related to this item.
Mr. Wattier advised this matter would be discussed when the matter was later
brought to the Board for action.
President Saltzgaver called for further questions or comments. Hearing none he
called for the volte. The motion carried unanimously.
Mr. Wattier advised that the LBWD already operates the Leo J. Vander Lans
water treatment facility for them under a separate agreement. He noted that WRD had
Board of Water Commissioners
December 4, 2014
Page 13
been attempting to start up the expanded plant since August but had been experiencing
numerous problems with the contractor and their inability to successfully start up the
plant. He advised that LBWD probably could have taken on this suggested operation
under the scope of the existing operating agreement between WRD and LBWD but he
advised he thought it was important for the Board to be made aware of the liability and
that all of LBWD costs related to this start-up operation be fully reimbursed. He advised
this new agreement would be asking LBWD to start up the expanded plant; working with
some new equipment that staff is not that familiar with.
President Saltzgaver called for a motion.
Commissioner Shannon made a motion to authorize the General Manager to
execute an Agreement with the Water Replenishment District of Southern
California (WRD) to provide assistance in testing and commissioning of the Leo J.
Vander Lans Water Treatment Facility Expansion. Commissioner Allen seconded
the motion.
President Saltzgaver called for any questions.
Commissioner Shannon advised it was very important that LBWD be fully
reimbursed, and not assume any liability related to the fired contractor.
Mr. Anthony advised he had been working closely with LBWD staff in doing
analysis regarding the current WRD/LBWD operating agreement determining if it could
cover this takeover of the startup of the expanded plant. He advised that the current
agreement clearly states that any costs incurred by LBWD in operating the plant are fully
reimbursable. He did note that the new agreement contains a clause that makes LBWD
liable for any negligent acts it may make that cause WRD a loss. He advised he saw
this as fair since WRD is paying LBWD to act as their contractor.
He recommended increasing the scope of indemnification by taking on the
actions that are outside of the existing contract. He advised he would recommend
making a simple amendment to the existing agreement that clearly allows LBWD to act
as previously described.
President Saltzgaver requested that Mr. Anthony clarify that explanation.
President Saltzgaver further explained that he had concerns that when LBWD went into
the plant to take over the start-up operations that LBWD not be liable for a problem
created by the previous contractor (that has not yet been discovered).
Mr. Anthony advised that factual analysis could prove this was a pre-existing
condition; and that LBWD was not on scene at the time or be responsible for whatever
had gone wrong.
Board of Water Commissioners
December 4, 2014
Page 14
Commissioner Shannon advised he was very concerned, and that the agreement
should have WRD agree to defend and indemnify LBWD for any damage caused by
their requesting LBWD assume takeover of testing and commissioning of the plant.
Mr. Anthony advised that they would be asking WRD to put in writing their request
for LBWD to take over the testing and commissioning of the plant; he advised the
language suggested by Commissioner Shannon would be included in the agreement.
Commissioner Shannon asked Mr. Wattier what was the downside of LBWD
saying no to this request made by WRD.
Mr. Wattier responded it was in the best interest for LBWD to do the takeover
since they had staff capable of handling this type of work. He advised it would take
WRD several months to find a replacement contractor to come in and complete the
testing and start-up operations. He noted with the ongoing drought, and the likely
possibility that MWD would be declaring a water shortage in the next few months it
would be beneficial to have this plant up and operating. He noted there is also a
financial benefit for the plant to be operating as LBWD sells recycled water to WRD.
Mr. Shannon inquired if there was a time constraint in having the new agreement
in place; or could Mr. Anthony be given time to work out further details on this new
agreement, and then bring it back to the Board in two weeks.
Mr. Wattier noted that WRD had requested that LBWD actually start the work on
Monday, December 1st.
Mr. Shannon asked Mr. Anthony if he felt LBWD would be protected without this
request coming back to the Board.
Mr. Anthony advised yes, he was.
President Saltzgaver asked if there were additional questions regarding this
matter.
Commissioner Levine inquired if existing staff would be asked to provide the labor
for this requested action.
Mr. Wattier responded yes; he went on to say that it was very good timing since
the Treatment Plant would be going into in-lieu operations, the LBWD treatment plant
would ramping down with minimal flows. He noted those same operators could be used
at the Leo J. Vander Lans plant to provide the testing and commissioning operations.
Commissioner Levine asked what was the best guesstimate on how long it would
take for the testing to take place, and what would be the cost.
Mr. Tseng advised he felt it would take about three months to establish the draft
standard operating procedures (SOP) for the expanded plant; and then systematically
Board of Water Commissioners
December 4, 2014
Page 15
go through the unit processes to make sure they are operating, and then test the alarm
states of each unit process, and then go through a testing period to make sure the SOP
is indeed working correctly.
Mr. Tseng advised that under the existing agreement with WRD the cost of
operating the plant was about $500,000 for six months. He guesstimated that the costs
could possibly double for the next six months.
President Saltzgaver called for additional questions or comments. He called for
any public comment on the issue. Hearing none he called for a vote on the motion on
the floor.
Commissioner Levine requested clarification on the motion. President Salzgaver
advised the motion was to authorize the General Manager to execute an Agreement with
the Water Replenishment District of Southern California (WRD) to provide assistance in
testing and commissioning of the Leo J. Vander Lans Treatment Facility Expansion
(WD-XXXX).
Commissioner Shannon asked if the Agreement was approved what were the
next steps.
Mr. Anthony advised a Letter Agreement would be developed signed by the
LBWD General Manager and WRD’s signatory laying out the actions that they are
directing LBWD to take, and acknowledging and agreeing that those actions will be
subject to the contractual protections already provided in the previous LBWD/WRD
agreement (WD-2848) to operate the plant; and in connection with said actions LBWD
will be held harmless by any actions the previous contractor may have taken, and WRD
will undertake a duty to defend and indemnify LBWD against any losses they may incur
for the work LBWD is providing on behalf of WRD.
President Saltzgaver inquired if the Board members understood the requested
motion.
Commissioner Levine called for a statement by the General Manager or Counsel
regarding LBWD’s liability position.
Mr. Anthony advised that he felt that LBWD was sufficiently protected against
potential liabilities associated with the extra work. He again spoke regarding the liability
if LBWD were to act negligently in providing the requested work, but he advised this
potential was no greater than what exists under the current agreement WD-2848.
Commissioner Levine inquired was he to understand that WRD would indemnify
LBWD against any liability that LBWD incurs in assuming these new responsibilities.
Mr. Anthony advised not necessarily; WRD is indemnifying LBWD against any
liability that incurs because of the previous contractor, or WRD’s actions.
Board of Water Commissioners
December 4, 2014
Page 16
Commissioner Shannon pointed out that WRD has not assumed any obligation
yet because they had not yet responded to the letter agreement that had not yet been
sent to WRD.
Commissioner Shannon said there is the possibility that WRD could say they
would indemnify LBWD but not defend LBWD.
Commissioner Anthony advised that WRD could reject any of the terms that were
presented to them, in which case LBWD would not take over the testing and
commissioning of the Leo J. Vander Lans plant.
Commissioner Shannon once again asked what would be the downside of holding
this item over for two weeks to determine what WRD’s response would be.
President Saltzgaver asked how the Board could enter into an Agreement without
the Attorney not having sent the letter.
Commissioner Shannon said the Attorney could send the letter with the proposed
terms to WRD and when LBWD was satisfied with their response; staff could then come
back to the Board with the final Agreement.
Commissioner Levine suggested amending the original motion to include the
language that WRD indemnify and defend LBWD as part of the new agreement.
Commissioner Allen clarified the Board’s offer that WRD defend and indemnify
LBWD. He noted if WRD did not accept these terms that staff would return to the Board
in two weeks with an adjusted agreement. He noted the Board was not authorizing the
Attorney or the General Manager to negotiate these terms; this is the Board’s offer –
take it or leave it.
President Salzgaver asked Commissioner Levine to clarify his proposed amended
language to the motion. Commissioner Levine stated that approval of the agreement
was conditional on WRD agreeing to defend LBWD for any liability they assume in
taking of the work at the Leo J. Vander Lans plant.
Commissioner Shannon advised the words and indemnify needed to be included
in the amended motion.
President Saltzgaver asked the maker of the original motion if he would accept
the amended motion. He agreed.
President Saltzgaver called for any other comments; additions, amendments to
the motion. Hearing none he called for the vote. The motion carried unanimously.
Board of Water Commissioners
December 4, 2014
Page 17
President Saltzgaver advised the only other item he had under new business was
a request to excuse Commissioner Martinez from the December 4, 2014 board meeting.
He called for a motion.
Commissioner Allen made a motion to excuse Commissioner Martinez from the
December 4, 2014 Board meeting. Commissioner Shannon seconded the
motion.
President Saltzgaver called for the vote. The motion carried unanimously.
14.
CLOSED SESSION:
The possibility of initiation of litigation pursuant to paragraph (4) of
subdivision (d) of Section 54956.9 (one matter).
President Saltzgaver read the closed session language. He asked if there was
any public comment regarding the closed session item. Hearing none, he adjourned
the Board to closed session at 11:07 A.M.
President Saltzgaver reconvened the Board meeting at 11:35 A.M. and advised that the
Board was now prepared to take action on agenda item 8.
TABLED AGENDA ITEM 8. WAS CONTINUED AT THIS POINT IN THE MEETING.
President Saltzgaver read the title of agenda item 8. into the record as follows:
Authorize the General Manager to execute the Purchase Order for System Water to be
provided by The Metropolitan Water District of Southern California (WD-xxxx).
President Saltzgaver called for a motion on agenda item 8.
Commissioner Allen made a motion to authorize the General Manager to execute
the Purchase Order for System Water to be provided by The Metropolitan Water
District of Southern California (WD-xxxx). Commissioner Levine seconded the
motion.
President Saltzgaver called for questions, comments or public comments.
Hearing none he called for the vote. Motion carried unanimously.
Board of Water Commissioners
December 4, 2014
Page 18
15.
ADJOURNMENT
There being no further business to come before the Board, President Saltzgaver
adjourned the regular meeting at 11:37 a.m. to the next regular meeting for the Water
Commission to be held December 18, 2014, in the Board Room of the Administration
Building, 1800 E. Wardlow Road, in Long Beach, California.
_______________________________
Arthur M. Levine, Secretary
Attest:
___________________________
Harry M. Saltzgaver, President
ITEM 3.
THE DECEMBER 4, 2014
MINUTES FOR APPROVAL WILL
BE MAILED SEPARATELY
FROM THE AGENDA PACKET
JANUARY 2015
BOARD MEETING SCHEDULE
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
1 NEW YEAR’S
FRIDAY
SATURDAY
2
3
9
10
HOLIDAY ADMIN
OFFICES
CLOSED
4
5
6
7
8
9:00 A.M.
SPECIAL BOARD
MTG.
ABSENT:
11
12
13
14
15
16
17
18
19
20
21
22
23
24
30
31
MARTIN LUTHER
KING DAY
ADMIN OFFICES
CLOSED
25
26
9:00 A.M.
SPECIAL BOARD
MTG.
ABSENT:
27
28
29
ITEM 5.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
PRESIDENT’S REPORT
ITEM 6.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
GENERAL MANAGER’S REPORT
7a.
TRANSFERS OF FUNDS BY JOURNAL VOUCHER
AUTHORIZATION BY THE BOARD OF WATER COMMISSIONERS
December 18, 2014
Transfer
No.
From
Fund,lndex
Sub-Object, User
To
Fund,lndex
Sub-Object
Description
Amount
Waler B!ve!!!!! Eund
19
310-WAUNAL-290010
100-XCRVGF-522005
To City's General Fund for Water Pipeline Permit
Fee for 1st quarter ending 12131/14.
$ 1,448,517.50
21
310-WAUNAL-310004
390-XCGLPY-805004
To City's Insurance Fund for general liability costs
for the 1st quarter ending 12/31/14.
171,169.25
22
31 0-X131 0001-330001
31 0-X131 0001-330006
100-XI10oo1-330001
1OO-XI1 0001-330006
To City's General Fund for general city overhead
charges for the month of December, 2014.
72,962.17
23
310-WAEWGtIWAIM
WAUNAL-30oo25
3000261300035
385-TSBISGSrrSBISHR- To City's Technology Services Department for the
800025/800026/800035
Business Information System charges for the
month of October, 2014.
39,259.00
24
310-WAEWGIIWAIM
WAUNAL-3OO025
300026/300035
385-TSBISGSrrSBISHR- To City's Technology Services Department for the
800025/800026/800035
Business Information System charges for the
month of November, 2014.
39,259.00
25
310-WAUNAL-310014
100-FM421301-813001
To City's Commercial Services for billing and
collection charges for the month of November,
2014.
46,416.28
26
310-WAUNAL-310019
390-HRINSUR-805002
To City's Insurance Fund for the Water Dept.'s
share of property, honesty bond and travel
insurance for the 1st quarter ending 12131/14.
17,038.00
27
31D-WAIM-300023
385-TSISOCDC-8ooo23
To City's Technology Services Department for the
Data Center charges for the month of October,
2014.
16,757.50
28
310-WAIM-300023
385-TSISOCDC-B00023
To City's Technology Services Department for the
Data Center charges for the month of November,
2014.
16,757.50
29
310-WAIM-300031
385-TSBITCO-800031
To City's Technology Services Department for the
Email and Web Services charges for the month of
October, 2014.
9,723.50
30
310-WAIM-300031
385-TSBITCO-800031
To City's Technology Services Department for the
Email and Web Services charges for the month of
November, 2014.
9,723.50
31
310-WAUNAL-300014
385-FM250385IXCSPAQ· To City's General Fund for share of Accounting
System operating expense for the month of
795006
December, 2014.
5,555.25
32
31 D-WAPOFS-271 001
386-FM930003-791009
To City's Fleet Services for Unleaded. Diesel, &
LNG fuel eslimated charges for the month of
November, 2014.
4,658.05
33
310-WAPOFS-300oo3
386-FM92ooo1-791004
To City's Public Works for miscellaneous fleet work
order charges for the month of November, 2014.
1,447.93
34
310-WAIM-300532
385-TSISTNIF-835002
To City's Technology Services Department for
share of fiber optic equipment maintenance
cha.rges for the 1st quarter ending 12131/2014.
2,745.60
Page 1
TRANSFERS OF FUNDS BY JOURNAl VOUCHER
AUTHORIZATION BY THE BOARD OF WATER COMMISSIONERS
December 18, 2014
Transfer
No.
From
Fund, Index
Sub-Object, User
To
Fund, Index
Sub-Object
Descrll!tlon
Amount
$
35
310-WAIM-300001
385-TSISWP-800002
To City's Technology Services Department for the
Wireless and Radio Communication charges for
the month of October, 2014.
36
310-WAIM-300001
385-TSISWP-800002
To City's Technology Services Department for the
Wireless and Radio Communication charges for
the month of November, 2014.
833.33
37
310-WAETCN-235002
105-PR14oo2-763003
To City's Department of Parks, Recreation and
Marine for charges on water programs
advertisement published on the Winter 2014
Recreation Connection issue.
640.00
38
31 O-W AADAS-300007
385-TSCSME-791 006
To City's Technology Services Department for the
Messenger Services charges for the month of
October, 2014.
550.00
39
310-WAADAS-300007
385-TSCSME-791006
To City's Technology Services Department for the
Messenger Services charges for the month of
November, 2014.
550.00
833.33
$ 1,905,396.69
Total Water Revenue Fund
Sewer Revenue Fund
40
311-WASUNAl-290010
100-XCRVGF-522006
To City's General Fund for Sewer Pipeline Permit
Fee for the 4th quarter ending 1213112014.
1,112,187.25
41
311-WASUNAl-310004
390-XCGLPY-805004
To City's Insurance Fund for general liability costs
for the 1st quarter ending 12131114.
35,058.75
42
311-XI311001-330001
311-XI311oo1-330006
100-X11 0001 -330001
100-XI10oo1-330006
To City's General Fund for general city overhead
charges for the month of December, 2014.
15,156.17
43
311 -WASUNAL3000261300035
385-TSBISHR-800026
To City's Technology Services Department for the
Business Information System charges for the
month of October, 2014.
18,879.75
44
311-WASUNAl3000261300035
385-TSBISHR-800026
To City's Technology Services Department for the
Business Information System charges for the
month of November, 2014.
18,879.75
45
311-WASUNAl-31OO14
l00-FM421301-815001
To City's Commercial Services for billing and
collection charges for the month of November,
2014.
48,886.82
46
311 -WASUNAL-310019
390-HRINSUR-805002
To City's Insurance Fund for the Water Dept.'s
share of property, honesty bond and travel
insurance for the 1st quarter ending 12131114.
270.50
47
311-WASUNAl-300023
385-TSISOCDC-800023
To City's Technology Services Department for the
Data Center charges for the month of October,
2014.
Page 2 of 3
3,540.00
TRANSFERS OF FUNDS BY JOURNAL VOUCHER
AUTHORIZATION BY THE BOARD OF WATER COMMISSIONERS
December 18, 2014
From
Fund,lndex
Transfer
Sub-Object, User
No.
311-WASUNAL-300023
48
To
Fund, Index
Sub-Object
385-TSISOCDC-800023
Description
To City's Technology Services Department for the
Data Center charges for the monlh of November.
2014.
$
Amount
3.540.00
49
311-WASUNAL-300031
385-TSBITCO-800031
To City's Technology Services Department for the
Email and Web Services charges for the month of
October. 2014.
2,054.08
50
311-WASUNAL-300031
385-TSBITCO-800031
To City's Technology Services Department for the
Email and Web Services charges for the month of
November, 2014.
2,054.08
S1
311-WASUNAL-300014
385-FM2503851XCSPAQ· To City's General Fund for share of Accounting
System operating expense for the month of
795006
December,2014.
Total Sewer Revenue Fund
1,280.92
1,261,788.07
Total Fund Transfer (Transfers 19 through 51)
$ 3,167,184.76
Page3of3
8.
Long Beach Water Department
The Standard in Water Conservation &
Environmental Stewardship
Board of Water Commissioners
December 18, 2014 Board Meeting
KEVIN L. WATIIER, General Manager
Subject:
Adopt Resolution WD-1335 authorizing the General Manager to enter into a Purchase Agreement with
Silsbee Ford, under the purchase conditions specified in the existing HGACBuy Cooperative Purchasing
Agreement, for the purchase of three (3) 2015 Ford F-250 SuperCab trucks for an amount not to exceed
$89,016.00
Executive Summary:
The Long Beach City Charter provides an alternative procurement method by permitting the Board of Water
Commissioners to purchase or otherwise obtain services, supplies, materials, equipment and labor with other
governmental agencies by purchasing under their contracts on a voluntary and selective basis when
authorized by a Resolution of the Board of Water Commissioners. As part of the Board action adopted during
the January 20, 2011 meeting, the General Manager was authorized to enter into an agreement with
HGACBuy, which is a cooperative purchasing program set up for governmental agencies.
These three (3) vehicles will be replacement vehicles in the Water Operations Division. Silsbee Ford,
participating through the HGACBuy program, has agreed to provide the requested three (3) vehicles for a total
amount not to exceed of $89,016.00, which includes vehicles, fees and freight charges.
Board Options/Fiscal Impacts
Option #1: Adopt Resolution WD-1335 authorizing the General Manager to enter into a Cooperative
Purchasing Agreement with Silsbee Ford, under the purchase conditions specified in the existing HGACBuy
Cooperative Purchasing Agreement for the purchase of three (3) 2015 Ford F-250 SuperCab trucks for an
amount not to exceed $89,016.00.
Fiscal Impact: Funding for this purchase has been included in the FY 2015 Water Operations budget.
Option #2: Reject the Cooperative Agreement and bid the Specification.
Fiscal Impact: Advertising costs and staff time to manage the Specifications and bid process. The bids
received may not be lower than Cooperative Agreement.
Staff Recommendation
Option #1:
Tai Tseng
Director of Operations
Date
/ l.
Kevin L. Wattier
General Manager
~l:.
Date
Attachment
1800 E. WARDLOW ROAD '
LONG BEACH, CALIFORNIA 90807-4931 •
PHONE (562) 570-2300 '
FAX (562) 570-2306 .
WWW.LBWATER.ORG
RESOLUTION NO. WD-1335
1
2
3
A RESOLUTION OF THE BOARD OF WATER
4
COMMISSIONERS OF THE CITY OF LONG BEACH
5
AUTHORIZING THE PURCHASE OF THREE (3) 2015
6
FORD F-250 SUPERCAB TRUCKS FROM SILSBEE FORD
7
THROUGH
8
PURCHASING PROGRAM
THE
HGACBUY
COOPERATIVE
9
-
~ ,..~
zCl)u..~
1I:~5
10
WHEREAS, the Charter of the City of Long Beach, Section 1802, penn its
11
the Board of Water Commissioners ("Board") to purchase services, supplies, materials,
12
equipment, and labor with other government agencies by purchasing under their
0=::.,1= < -N 13
<~~g
~u>o
_ " en
z3
0
- - 0 lS
contracts on a voluntary and selective basis when authorized by resolution; and
WHEREAS, the Board desires to purchase three (3) 2015 Ford F-250
14
","'Ill
::c II:
<"'Ii
'-£1.~cu
""Ul
~
15
w-'-o:
uO::"'1:
16
WHEREAS, the Board's participation in the HGACBuy Cooperative
""UP>
P>
P>
17
Purchase Agreement Program will facilitate acquisition of the three (3) 2015 Ford F-250
18
SuperCab trucks, as well as provide considerable cost benefits to the Board; and
SuperCab trucks; and
0",
u::~~.9
o
19
WHEREAS, if the Board had to go to fonnal bid rather than participate in
20
the HGACBuy Cooperative Purchase Agreement considerably more funds would be
21
required;
22
23
24
25
26
NOW, THEREFORE, the Board of Water Commissioners of the City of
Long Beach resolves as follows:
Section 1.
The above recitals are true and correct and are incorporated
herein by this reference.
Section 2.
The Board hereby authorizes the General Manager to execute
27
an Agreement with Silsbee Ford to purchase three (3) 2015 Ford F-250 SuperCab trucks
28
and the purchase by the Board shall be on the same terms and conditions afforded to the
1
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1
HGACBuy in an amount not to exceed Eighty-Nine Thousand Sixteen Dollars
2
($89,016.00), including tax.
3
Section 3.
This Resolution shall take effect immediately upon its
4
adoption by the Board, and the Secretary to the Board shall certify the vote adopting this
5
Resolution.
6
I hereby certify that this Resolution was adopted by the Board of Water
7
Commissioners of the City of Long Beach at its meeting on December 18, 2014 by the
8
following vote:
9
10
Ayes:
Commissioners:
Noes:
Commissioners:
Absent:
Commissioners:
11
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16
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17
u:~~-,
Secretary
Board of Water Commissioners
18
19
20
21
22
23
24
25
26
27
28
2
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9.
Long Beach Water Department
The Standard in Water Conservation &
Environmental Stewardship
Board of Water Commissioners
December 18,2014 Board Meeting
KEVIN L. WATTIER, General Manager
Subject:
Adopt Resolution WD-1336 authorizing the General Manager to enter into a Cooperative Purchasing
Agreement with the HGACBuy and to enter into an Agreement with Chastang Ford for the purchase of
one (1) 2015 Ford F-450 Truck With a 2/3 Yard Dump Bed installed for an amount not to exceed
$44,978.00.
Executive Summary:
The Long Beach City Charter provides an alternative procurement method by permitting the Water
Department to purchase or otherwise obtain services, supplies, materials, equipment and labor with other
governmental agencies by purchasing under their contracts on a voluntary and selective basis when
authorized by a Resolution of the Board of Water Commissioners. As part of the Board actions enacted
during the January 20, 2011 meeting, the General Manager was authorized to enter into an agreement
with HGACBuy, which is a cooperative purchasing program set up for governmental agencies.
This new small dump truck is needed to replace an aged service truck in the Water Operations - Service
Section.
Board Options/Fiscallmpacts:
Option #1: Adopt Resolution WD-1336 authorizing the General Manager to enter into a Cooperative
Purchasing Agreement with the HGACBuy and to enter into an Agreement with Chastang Ford for the
purchase of one (1) 2015 Ford F-450 Truck With a 213 Yard Dump Bed installed for an amount not to
exceed $44,978.00.
Fiscal Impact: Funding for this purchase has been included in the FY 2014-2015 Water Operations
budget.
Option #2:
Bid the Specification.
Fiscal Impact: Advertising costs and staff time to manage the Specifications and bid process. The bids
received may not be lower contract price from the cooperative purchasing agreement.
Staff Recommendation:
Option #1
TaiTseng
Director of Operations
/)/. 1 U;:$
e twattier
General Manager
Date
/;-/;.1-/14Date
Attachment
.......... - •••• - .. , ...... -- ~ ... . . - ......... _.o ...... ,. •• , ................................ , ,.. ............. ,,, .... ,
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RESOLUTION NO. WD-1336
1
2
3
A RESOLUTION OF THE BOARD OF WATER
4
COMMISSIONERS OF THE CITY OF LONG BEACH
5
AUTHORIZING THE PURCHASE OF ONE (1) 2015 FORD
6
F-450 TRUCK WITH A 2/3 YARD DUMP BED INSTALLED
7
FROM CHASTANG FORD THROUGH THE HGACBUY
8
COOPERATIVE PURCHASING PROGRAM
9
~
10
WHEREAS, the Charter of the City of Long Beach, Section 1802, permits
11
the Board of Water Commissioners ("Board") to purchase services, supplies, materials,
12
equipment, and labor with other government agencies by purchasing under their
0
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contracts on a voluntary and selective basis when authorized by resolution; and
14
WHEREAS, the Board desires to purchase one (1) 2015 Ford F-450 truck
<"-5
f-a.'"
15
UJ~1ijC:
16
WHEREAS, the Board's participation in the HGACBuy Cooperative
17
Purchase Agreement Program will facilitate acquisition of the (1) 2015 Ford F-450 truck
18
with a 2/3 yard dump bed installed, as well as provide considerable cost benefits to the
19
Board; and
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with a 2/3 yard dump bed installed; and
20
WHEREAS, if the Board had to go to formal bid rather than participate in
21
the HGACBuy Cooperative Purchase Agreement considerably more funds would be
22
required;
23
24
NOW, THEREFORE, the Board of Water Commissioners of the City of
Long Beach resolves as follows:
25
Section 1.
26
herein by this reference.
27
Section 2.
28
The above recitals are true and correct and are incorporated
The Board hereby authorizes the General Manager to execute
an Agreement with Chastang Ford to purchase one (1) 2015 Ford F-450 truck with a 2/3
1
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1
yard dump bed installed and the purchase by the Board shall be on the same terms and
2
conditions afforded to the HGACBuy in an amount not to exceed Forty-Four Thousand
3
Nine Hundred Seventy-Eight Dollars ($44,978.00), including tax.
Section 3.
4
This Resolution shall take effect immediately upon its
5
adoption by the Board, and the Secretary to the Board shall certify the vote adopting this
6
Resolution.
7
I hereby certify that this Resolution was adopted by the Board of Water
8
Commissioners of the City of Long Beach at its meeting on December 18, 2014 by the
9
following vote:
10
11
~
~ »~
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:8
Ayes:
Commissioners:
Noes:
Commissioners:
Absent:
Commissioners:
12
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18
Secretary
Board of Water Commissioners
19
20
21
22
23
24
25
26
27
28
2
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ITEM 11.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
LEGISLATIVE/PUBLIC
AFFAIRS ISSUES
AGENDA ITEM 13
Closed Session:
a.
The possibility of initiation of litigation pursuant to paragraph (4) of
subdivision (d) of Section 54956.9 (one matter)
FEBRUARY 2014
BOARD MEETING SCHEDULE
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
1
2
3
4
5
GROUNDHOG DAY
9
6
7
8
14
15
9:00 A.M.
BOARD MTG.
ABSENT:
10
11
12
13
VALENTINE’S DAY
16
17
18
19
PRES. DAY
HOLIDAY
ADMIN OFFICES
CLOSED
23
24
20
21
9:00 A.M.
BOARD MTG.
ABSENT:
25
26
27
ACWA
LEGISLATIVE
CONF. – WASH,
DC
ACWA
LEGISLATIVE
CONF. – WASH,
DC
ACWA
LEGISLATIVE
CONF. – WASH,
DC
28
22
MARCH 2014
BOARD MEETING SCHEDULE
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
1
2
9
3
10
4
11
5
6
ASH WEDNESDAY
9:00 A.M. BOARD
MTG.
ABSENT:
12
13
7
8
14
15
DAYLIGHT SAVING
TIME BEGINS
LBWD BEACH
CLEAN-UP
WRD 6th
ANNUAL
GROUNDWATER
FESTIVAL – 10
AM – 2 PM
16
17
18
19
ST. PATRICK’S
DAY
23
_____________
30
24
____________
31
20
21
22
28
29
9:00 A.M. BOARD
MTG.
ABSENT:
25
26
27
APRIL 2014
BOARD MEETING SCHEDULE
SUNDAY
MONDAY
TUESDAY
1
WEDNESDAY
2
APRIL FOOLS’ DAY
7
8
9
AMWA WATER
POLICY CONF.
WASHINGTON, DC
AMWA WATER
POLICY CONF.
WASHINGTON, DC
AMWA WATER
POLICY CONF.
WASHINGTON, DC
AMWA WATER
POLICY CONF.
WASHINGTON, DC
13
14
15
16
GRAND PRIX
PASSOVER
BEGINS AT
SUNDOWN
20 EASTER
21
28
SATURDAY
5
10
11
12
GRAND PRIX
GRAND PRIX
17
18 GOOD FRIDAY
19
25
26
9:00 A.M.
BOARD MTG.
ABSENT:
22
23
EARTH DAY
27
FRIDAY
4
9:00 A.M.
BOARD MTG.
ABSENT:
6
PALM SUNDAY
THURSDAY
3
29
30
24
MAY 2014
BOARD MEETING SCHEDULE
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
1
FRIDAY
2
9:00 A.M.
BOARD MTG.
ABSENT:
4
11
5
12
SATURDAY
3 LBWD
LAWN-TOGARDEN TOUR
10:00 A.M –
2:00 P.M.
6
7
8
9
ACWA SPRING
CONF. –
MONTEREY, CA
ACWA SPRING
CONF. . –
MONTEREY, CA
ACWA SPRING
CONF. . –
MONTEREY, CA
ACWA SPRING
CONF. . –
MONTEREY, CA
13
14
15
16
17
9:00 A.M.
BOARD
ABSENT: ALLEN
MWD SOLAR
CUP AT LAKE
SKINNER
MWD SOLAR
CUP AT LAKE
SKINNER
MOTHER’S DAY
10
ARMED FORCES
DAY
18
19
20
21
22
23
24
26
27
28
29
30
31
MWD SOLAR
CUP AT LAKE
SKINNER
25
MEMORIAL DAY
HOLIDAY –
ADMIN OFFICES
CLOSED
JUNE 2014
BOARD MEETING SCHEDULE
SUNDAY
1
MONDAY
2
TUESDAY
3
WEDNESDAY
4
THURSDAY
5
FRIDAY
SATURDAY
6
7
13
14
9:00 A.M.
BOARD
ABSENT:
8
9
10
11
12
AWWA ANNUAL
CONF. –
BOSTON, MA
AWWA ANNUAL
CONF. – BOSTON,
MA
AWWA ANNUAL
CONF. – BOSTON,
MA
AWWA ANNUAL
CONF. – BOSTON,
MA
AWWA ANNUAL
CONF. – BOSTON,
MA
15 FATHER’S
16
17
18
19
11:30 A.M.
LBWD SERVICE
AWARDS
LUNCHEON
9:00 A.M.
BOARD
ABSENT:
25
26
DAY
22
23
24
FLAG DAY
AQUARIUM BLUE
WHALE GALA –
6:30 P.M.
20
21
LBWD BEACH
CLEAN-UP
27
28
FIRST OF
RAMADAN
29
30
JULY 2014
BOARD MEETING SCHEDULE
SUNDAY
MONDAY
TUESDAY
1
WEDNESDAY
2
THURSDAY
3
FRIDAY
4
SATURDAY
5
INDEPENDENCE
DAY
ADMIN OFFICES
CLOSED
6
7
8
9
10
11
12
9:00 A.M.
SPECIAL BOARD
ABSENT:
13
14
15
16
17
18
19
20
21
22
23
24
25
26
9:00 A.M.
SPECIAL BOARD
ABSENT:
27
28
29
30
31
AUGUST 2014
BOARD MEETING SCHEDULE
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
1
2
9:00 A.M.
BOARD
ABSENT:
3
4
5
6
7
8
9
10
11
12
13
14
15
16
9:00 A.M.
BOARD
ABSENT:
17
18
19
20
21
22
23
24
25
26
27
28
29
30
____________
31
SEPTEMBER 2014
BOARD MEETING SCHEDULE
SUNDAY
MONDAY
1
TUESDAY
2
WEDNESDAY
3
LABOR DAY
ADMIN OFFICES
CLOSED
7
8
THURSDAY
4
FRIDAY
SATURDAY
5
6
12
13
19
20
7:00 P.M.
PROP 218
PUBLIC
HEARING
ABSENT:
9
10
11
PATRIOT DAY
14
15
16
17
18
9:00 A.M.
BOARD
ABSENT:
21
22
23
24
ROSH HASHANAH
BEGINS AT
SUNDOWN
28
29
30
25
LBWD BEACH
CLEAN-UP
26
27
OCTOBER 2014
BOARD MEETING SCHEDULE
SUNDAY
5
MONDAY
6
TUESDAY
7
12
13
14
AMWA ANNUAL
MTG. – MEMPHIS,
TN
AMWA ANNUAL
MTG. – MEMPHIS,
TN
AMWA ANNUAL
MTG. – MEMPHIS,
TN
WEDNESDAY
1
THURSDAY
FRIDAY
SATURDAY
4
2
3
9:00 A.M.
BOARD
ABSENT:
YOM KIPPUR BEGINS
AT SUNDOWN
8
9
10
11
AMWA ANNUAL
MTG. – MEMPHIS,
TN
AMWA ANNUAL
MTG. – MEMPHIS,
TN
AMWA ANNUAL
MTG. – MEMPHIS,
TN
AMWA ANNUAL
MTG. –
MEMPHIS, TN
15
16
17
18
25
9:00 A.M.
BOARD
MTG.
ABSENT:
COLUMBUS DAY
OBSERVED
19
20
21
22
23
24
26
27
28
29
30
31
HALLOWEEN
NOVEMBER 2014
BOARD MEETING SCHEDULE
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
1
ALL SAINTS DAY
2
3
DAYLIGHT SAVING
TIME ENDS
4
5
ELECTION DAY
10
11
12
13
17
18
8
14
15
11:30 A.M. –
STATE OF THE
COUNTY
ADDRESS
VETERANS DAY
16
7
9:00 A.M.
BOARD
ABSENT:
ALL SOULS DAY
9
6
19
20
21
22
27
28
29
THANKSGIVING
HOLIDAY
DAY AFTER
THANKSGIVING
HOLIDAY
9:00 A.M.
BOARD
ABSENT: ALLEN
23
____________
30
24
25
26
DECEMBER 2014
BOARD MEETING SCHEDULE
SUNDAY
MONDAY
1
TUESDAY
2
WEDNESDAY
3
THURSDAY
4
FRIDAY
SATURDAY
5
6
9:00 A.M.
BOARD
ABSENT:
7
8
9
10
11
12
13
15
16
17
18
19
20
LBWD HOLIDAY
LUNCH
9:00 A.M.
BOARD
ABSENT:
24
25
26
27
CHRISTMAS
DAY HOLIDAY
ADMIN OFFICES
CLOSED
KWANZAA BEGINS
PEARL HARBOR
REMEMBRANCE
DAY
14
HANUKKAH
BEGINS AT
SUNDOWN
21
28
22
29
23
30
31
NEW YEAR’S EVE
AGENDA
BOARD OF WATER COMMISSIONERS
REGULAR MEETING OF THURSDAY, DECEMBER 4, 2014, AT 9:00 A.M.
LONG BEACH WATER DEPARTMENT, ADMINISTRATION BUILDING
1800 E. WARDLOW ROAD
LONG BEACH, CALIFORNIA
1.
Pledge of Allegiance
2.
Public Comment:
GIVEN TO THE PUBLIC TO ADDRESS THE BOARD OF WATER
COMMISSIONERS CONCERNING NON-AGENDA ITEMS AND OTHER ITEMS
WITHIN THE JURISDICTION OF THE BOARD. EACH PERSON WILL BE
ALLOWED FIVE MINUTES UNLESS EXTENDED BY THE BOARD.
3.
President’s Report
 Harry M. Saltzgaver, President, Board of Water Commissioners
4.
General Manager’s Report
 Kevin L. Wattier, General Manager
5.
Consent Calendar:
a. Approval of Transfer of Funds by Journal Entry Dated December 4, 2014
b. Adopt Specifications WD-22-14 for the Cathodic Protection Improvement of
Water and Recycled Water Systems Project – Phase 2 (EO-3238) and Authorize
the General Manager to Sign a Construction Contract with Mike Prlich and Sons,
Inc., in the Amount of $414,700.00
6.
Adopt Resolution No. WD-1332 naming Chandler’s Sand and Gravel, LLC as a sole
source vendor to provide a site for disposal of construction materials, and authorize
the General Manager to enter into a Sole Source Contract with Chandler’s Sand
and Gravel, LLC (Chandler’s) to provide a site for disposal of construction materials,
not to exceed $370,000 for a one-year period with option to extend for two (2)
additional one-year periods, subject to a maximum increase of 5% for each renewal
period
 Tai Tseng, Director of Operations
7.
Adopt Resolution No. WD-1333 authorizing the General Manager to enter into a
Purchase Agreement with Haaker Equipment Company (Haaker), under the
purchase conditions specified in the existing HGACBuy Cooperative Purchasing
Agreement, for the purchase of one (1) complete Vactor Ramjet Truck Mounted
Jetter, mounted on a 2014 Freightliner 114SD LNG chassis, in an amount not to
exceed $360,000.00
 Tai Tseng, Director of Operations
December 4, 2014
Page 2
8
Authorize the General Manager to execute the Purchase Order for System Water to
be provided by The Metropolitan Water District of Southern California (WD-xxxx)
 B. Anatole Falagan, Assisstant General Manager
9.
Authorize the General Manager to enter into an agreement with Lagerlof, Senecal,
Gosney and Kruse, LLP, for special counsel services to represent the interests of
the City of Long Beach in legal matters and related actions concerning the Central
Groundwater Basin and City’s water rights in an amount not to exceed $100,000
 Kevin L. Wattier, General Manager
10.
Information item: potential for utilizing the City’s new Customer Care and Billing
(CC&B) system to incentivize water conservation
 Matthew P. Lyons, Director of Planning & Conservation
11.
Water Supply Update
 B. Anatole Falagan, Assistant General Manager
12.
Legislative/Public Affairs Issues
 Kevin L. Wattier, General Manager
13.
New Business
14.
CLOSED SESSION:
The possibility of initiation of litigation pursuant to paragraph (4) of subdivision (d) of
Section 54956.9 (one matter)
15.
Adjournment to the next Regular Meeting, Thursday, December 18, 2014, at 9:00
a.m. in the Board Room at 1800 E. Wardlow Road, Long Beach, CA.
Written materials relating to any item on the Commission's agenda which are submitted to the
Commission after distribution of the agenda packet are available for public inspection at the Water
Department Administration Offices located at 1800 E. Wardlow Road, Long Beach, CA 90807.
December 4, 2014
Page 3
If language interpretation for non-English speaking persons is desired or if a special accommodation
is desired pursuant to the Americans with Disabilities Act, please make your request by phone to the
City Clerk Department at (562) 570-6101, 72 hours prior to the Charter Commission meeting.
Kung ang pasalitang pagsasalin-wika para sa mga taong hindi nagsasalita ng Ingles ay hinahangad
o kung ang isang natatanging kaluwagan ay hinahangad alinsunod sa Batas sa mga Amerikanong
May Kapansanan, mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa
Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 oras bago ang pulong ng Komisyon sa Karta.
Si desea una interpretación en otro idioma para las personas que no hablan inglés o si se desea
una adaptación especial de acuerdo con la Ley de Estadounidenses con Discapacidad, realice su
pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes
de la reunión de la Comisión de Estatutos.
If language translation of the Commission agenda and minutes for non-English speaking persons is
desired please make your request by phone to the City Clerk Department at (562) 570-6101, 72
hours prior to the Commission meeting.
Kung ang pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga
taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng
telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 pitong oras bago ang pulong ng
Komisyon.
Si desea obtener la traducción lingüística de la agenda y las actas de la Comisión para las
personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría
Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión.
ITEM 3.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
PRESIDENT’S REPORT
ITEM 4.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
GENERAL MANAGER’S REPORT
ITEM 10.
VERBAL
PRESENTATION
ITEM 11.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
WATER SUPPLY UPDATE
ITEM 12.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
LEGISLATIVE/PUBLIC
AFFAIRS ISSUES
AGENDA ITEM 14
Closed Session:
a.
The possibility of initiation of litigation pursuant to paragraph (4) of
subdivision (d) of Section 54956.9 (one matter)
AGENDA
BOARD OF WATER COMMISSIONERS
REGULAR MEETING OF THURSDAY, NOVEMBER 20, 2014, AT 9:00 A.M.
LONG BEACH WATER DEPARTMENT, ADMINISTRATION BUILDING
1800 E. WARDLOW ROAD
LONG BEACH, CALIFORNIA
1.
Pledge of Allegiance
2.
Public Comment:
GIVEN TO THE PUBLIC TO ADDRESS THE BOARD OF WATER
COMMISSIONERS CONCERNING NON-AGENDA ITEMS AND OTHER ITEMS
WITHIN THE JURISDICTION OF THE BOARD. EACH PERSON WILL BE
ALLOWED FIVE MINUTES UNLESS EXTENDED BY THE BOARD.
3.
Approval of Minutes – November 6, 2014
4.
Review Board Meeting Schedule for December 2014
 Harry M. Saltzgaver, President, Board of Water Commissioners
5.
President’s Report
 Harry M. Saltzgaver, President, Board of Water Commissioners
6.
General Manager’s Report
 Kevin L. Wattier, General Manager
7.
Consent Calendar:
a. Adopt Specifications WD-26-14 for the Alamitos Tank No. 12 Rehabilitation
Project and authorize the General Manager to sign a Construction Contract
with Blastco, Inc. in the amount of $996,938.00
8.
Adopt Request for Proposal (RFP) and authorize the General Manager to
execute an Agreement with the Discovery Science Center to Design and
Implement a Water Educational Program for grades 4th and 5th at a cost of
$111,300; for 6th grade at a cost of $50,000, totaling $161,300 for one year, with
the option for two annual renewals subject to performance
 B. Anatole Falagan, Assistant General Manager
9.
Consider declaration of Water Conservation and Water Supply Shortage Plan
(Plan) Stage 1 Water Supply Shortage
 Matthew P. Lyons, Director of Planning and Conservation
10.
Follow-up discussion regarding creation of one or more Board of Water
Commissioner standing committees
 Harry M. Saltzgaver, President, Board of Water Commissioners
November 20, 2014
Page 2
11.
Report of the Metropolitan Water District (MWD) Board Meeting on November 18,
2014
12.
Legislative/Public Affairs Issues
 Kevin L. Wattier, General Manager
13.
New Business
14.
Adjournment to the next Regular Meeting, Thursday, December 4, 2014, at 9:00
a.m. in the Board Room at 1800 E. Wardlow Road, Long Beach, CA.
Written materials relating to any item on the Commission's agenda which are submitted to the
Commission after distribution of the agenda packet are available for public inspection at the Water
Department Administration Offices located at 1800 E. Wardlow Road, Long Beach, CA 90807.
November 20, 2014
Page 3
If language interpretation for non-English speaking persons is desired or if a special
accommodation is desired pursuant to the Americans with Disabilities Act, please make your
request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Charter
Commission meeting.
Kung ang pasalitang pagsasalin-wika para sa mga taong hindi nagsasalita ng Ingles ay
hinahangad o kung ang isang natatanging kaluwagan ay hinahangad alinsunod sa Batas sa mga
Amerikanong May Kapansanan, mangyaring gawin ang iyong kahilingan sa pamamagitan ng
telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 oras bago ang pulong ng
Komisyon sa Karta.
Si desea una interpretación en otro idioma para las personas que no hablan inglés o si se desea
una adaptación especial de acuerdo con la Ley de Estadounidenses con Discapacidad, realice su
pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes
de la reunión de la Comisión de Estatutos.
If language translation of the Commission agenda and minutes for non-English speaking persons
is desired please make your request by phone to the City Clerk Department at (562) 570-6101, 72
hours prior to the Commission meeting.
Kung ang pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga
taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng
telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 pitong oras bago ang pulong
ng Komisyon.
Si desea obtener la traducción lingüística de la agenda y las actas de la Comisión para las
personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría
Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión.
MINUTES
REGULAR MEETING OF THE BOARD OF WATER COMMISSIONERS
LONG BEACH, CALIFORNIA
NOVEMBER 6, 2014
The Board of Water Commissioners of the City of Long Beach met in the Board Room
of the Administration Building, 1800 E. Wardlow Road, Long Beach, California, on November
6, 2014.
The meeting was called to order at 9:02 a.m. by President Saltzgaver.
PRESENT: Harry Saltzgaver
Arthur Levine
Robert Shannon
John Allen
Richard Anthony
Kevin L. Wattier
Sandra L. Fox
ABSENT:
1.
B. Anatole Falagan
Paul T. Fujita
Tai Tseng
Eric Leung
Robert Verceles
Abelardo Rendon
Jennifer Rojas
Dynna Long
Joyce Barkley
Brianna Pagan
Kyra Barboza
Michael Mori
Evana Gendron
Commissioner
Commissioner
Commissioner
Commissioner
Deputy City Attorney
General Manager
Secretary to the Board of Water
Commissioners
Assistant General Manager
Director of Finance
Director of Operations
Director of Engineering
Division Engineer
Division Engineer
Sewer Superintendent
Office Administrator
Water Conservation Specialist
Planner II – Non-Career
Conservation Intern
Conservation Intern
Business Systems Specialist IV
Frank Martinez
Matthew P. Lyons
Commissioner (EXCUSED)
Director, Planning & Conservation
PLEDGE OF ALLEGIANCE
Brianna Pagan led the Board and audience in the Pledge of Allegiance.
Board of Water Commissioners
November 6, 2014
Page 2
2.
PUBLIC COMMENT
President Saltzgaver opened the public comment period. As there were no requests
to address the Board on non-agenda items, the public comment period was closed.
3.
APPROVAL OF MINUTES
October 16, 2014
Commissioner Shannon made a motion to approve the minutes of the meeting of
October 16, 2014. Commissioner Allen seconded the motion.
Commissioner Levine requested that the first item (the motion) under New Business
(item 14) be corrected to replace the word acknowledge with the word congratulate. The
corrected motion now reads:
Commissioner Levine made a motion asking the Board to pass a motion
congratulating Kevin Wattier on his receipt of the Southern California Water
Committee’s presentation of the prestigious Honorable Harriett Wieder Leadership
Award.
President Saltzgaver asked if the makers of the original motion were in agreement
with the correction. They responded yes.
President Saltzgaver asked if there were any other comments regarding the
minutes. Hearing none he called for the vote. The corrected minutes were approved
unanimously.
4.
PRESIDENT’S REPORT
 Harry M. Saltzgaver, President, Board of Water Commissioners
President Saltzgaver acknowledged the recent election of Commissioner Allen as a
Water Replenishment District Director and congratulated him on his win. He advised
Commissioner Allen would be leaving the Board of Water Commissioners by the end of the
year. He noted the Board and staff would miss Mr. Allen’s expertise.
5.
GENERAL MANAGER’S REPORT
 Kevin L. Wattier, General Manager
OCTOBER 2014 WATER SALES REVIEW
Mr. Wattier reviewed the water sales for October 2014, and noted there had been a
significant reduction from the previous year, but was still above the record low that was set
in 2010. However, he noted the weather in October 2014 was very unfavorable compared
Board of Water Commissioners
November 6, 2014
Page 3
to 2010. He reviewed the conservation trends, and reported that conservation was 17.3%
below the historical average.
STATE WATER RESOURCES UPDATE
Mr. Wattier reminded the Board that as discussed at the last Board meeting the
State Water Project initial allocation had to be reported by the end of November. He
speculated it would come out within the next few weeks.
Mr. Wattier presented information on Lake Oroville reservoir storage levels and
noticed its importance as the primary reservoir on the State water project in generating the
State water supply. He discussed current storage levels for the reservoir in context of its
historical development.
He noted the historical low for Lake Oroville reservoir was in September 1977 at
882,395 acre feet. He noted that at current trends he anticipates the reservoir could reach
a new record low by the end of November 2014.
Mr. Wattier advised that as staff had done in the past, beginning with the first board
meeting in December 2014, monthly water supply updates would be provided to the Board.
President Saltzgaver advised the Board that at 9:15 A.M. they would be adjourning
to the time-certain Closed Session.
6.
CONSENT CALENDAR
President Saltzgaver asked if there were any questions or discussion regarding the
Consent Calendar items.
It was moved by Commissioner Allen, and seconded by Commissioner Levine to
approve the Consent Calendar items.
President Saltzgaver asked if there was any public comment regarding the Consent
Calendar itemS. Hearing none he called for the vote. The motion passed unanimously.
6a.
Approve Retirement Order No.6123 for items that were replaced in relation to
the Water Main Replacement program as of FY 2014, and authorize the
removal of these items from the Department’s records. These items will not
be sold at auction.
A communication was presented to the Board from Paul Fujita, which is on file at the
Long Beach Water Department.
Board of Water Commissioners
November 6, 2014
Page 4
6b.
Approve Retirement Order No.6124 for items that were replaced in relation to
the Sewer Main Replacement program during FY 2014, and authorize the
removal of these items from the Department’s records. These items will not
be sold at auction.
A communication was presented to the Board from Paul Fujita, which is on file at the
Long Beach Water Department.
7.
AUTHORIZATION TO SPONSOR AND ATTEND THE AQUARIUM OF THE
PACIFIC FORUM ON THE WATER CRISIS IN SOUTHERN CALIFORNIA: ITS
SEVERITY AND STEPS TO TAKE NOW TO REDUCE ITS IMPACT, AT THE
AQUARIUM OF THE PACIFIC IN LONG BEACH, CALIFORNIA, NOVEMBER 24,
2014
 Kevin L. Wattier, General Manager
It was moved by Commissioner Allen to authorize a sponsorship and attendance at
the Aquarium of the Pacific Forum on the Water Crisis in Southern California: Its
Severity and Steps to Take Now to Reduce its Impact, at the Aquarium of the Pacific
in Long Beach, California, November 24, 2014.
President Saltzgaver called for a second. Hearing none he requested the General
Manager provide a staff report on agenda item 7.
Mr. Wattier advised that he and President Saltzgaver had recently met with Jerry
Schubel, President and CEO of the Aquarium of the Pacific, on ways to address the
drought crisis. He advised they came up with the concept for the Long Beach Water
Department to sponsor an event to be held at the Aquarium to educate not only Long
Beach residents, but all of Southern California on the approaching water crisis. He noted
highly recognized water experts from UCLA, UC Irvine and other places would be invited to
participate.
He advised he anticipated introducing the topic; hosting discussion sessions about the
crisis and possible solutions; and then he advised he anticipated a media event after lunch
with speakers such as local mayors, etc.
President Saltzgaver advised the event would involve a high-powered panel; and he
anticipated a white paper to come out of this event that could be used for public
awareness. He thanked the Aquarium for their partnership in this matter.
Commissioner Allen inquired what the expenses for the event would cover.
Mr. Wattier advised the sponsorship would be used to cover the event expenses of
the Aquarium, such as travel and overnight lodging and meal expenses for speakers.
Board of Water Commissioners
November 6, 2014
Page 5
Mr. Allen inquired if the event would be recorded. Mr. Wattier advised he was not
sure if the forum would be recorded, but was sure the media portion of the event would be
recorded. He advised he would let the Aquarium staff know of the interest in having the
event recorded.
Commissioner Shannon second the motion.
President Saltzgaver asked if there were any additional questions or comments.
Commissioner Levine inquired if there were other sponsors.
Mr. Wattier advised there were no other sponsors so that LBWD can better control the
message.
Commissioner Levine expressed concern with the date being so close to the
Thanksgiving holiday. President Saltzgaver advised that there had been a lengthy
discussion regarding the date, but he advised that he and staff had noted there was great
urgency to have this event take place as soon as possible.
President Saltzgaver asked if there were any additional questions, comments, or
public comment. Hearing none he called for the vote. The motion carried unanimously.
8.
CLOSED SESSION:
The possibility of initiation of litigation pursuant to paragraph (4) of
subdivision (d) of Section 54956.9 (one matter).
President Saltzgaver read the closed session language. He asked if there was any
public comment regarding the closed session item. Hearing none, he adjourned the Board
to closed session at 9:16 A.M.
President Saltzgaver reconvened the Board meeting at 10:19 A.M. and advised that
the Board had given their attorney direction regarding potential litigation.
9.
LEGISLATIVE/PUBLIC AFFAIRS ISSUES
 Kevin L. Wattier, General Manager
Mr. Wattier reported that the Water Bond had passed at the recent election. He
advised he had nothing further to report.
Board of Water Commissioners
November 6, 2014
Page 6
10.
NEW BUSINESS
Board.
President Saltzgaver inquired if there was any new business to come before the
[Note for minutes: Commissioner Levine spoke at this point in the meeting but his
comments were not able to be heard on the recording. His comments as noted here are
from staff meeting notes].
Commissioner Levine acknowledged the election of Commissioner John Allen to the
Water Replenishment District Board.
Commissioner Shannon agreed with Commissioner Levine’s comments.
Commissioner Allen thanked the Board for their compliments. He noted the efforts of
the staff and the Board in providing background and education in water matters.
President Saltzgaver called for a motion to excuse Commissioner Martinez.
Commissioner Allen made a motion to excuse Commissioner Martinez from the
November 6, 2014 Board meeting. Commissioner Levine seconded the motion.
President Saltzgaver called for the vote. The motion carried unanimously.
11.
ADJOURNMENT
There being no further business to come before the Board, President Saltzgaver
adjourned the regular meeting at 10:22 a.m. to the next regular meeting of the Water
Commission to be held November 20, 2014, in the Board Room of the Administration
Building, 1800 E. Wardlow Road, in Long Beach, California.
_______________________________
Arthur M. Levine, Secretary
Attest:
_______________________________
Harry M. Saltzgaver, President
DECEMBER 2014
BOARD MEETING SCHEDULE
SUNDAY
1
MONDAY
2
TUESDAY
ACWA FALL
CONF. – SAN
DIEGO, CA
7
PEARL HARBOR
REMEMBRANCE
DAY
14
8
15
9
16
HANUKKAH
BEGINS AT
SUNDOWN
WEDNESDAY
3
ACWA FALL
CONF. – SAN
DIEGO, CA
10
4
THURSDAY
9:00 A.M.
BOARD
ABSENT:
LEVINE
ACWA FALL
CONF. – SAN
DIEGO, CA
5
FRIDAY
6
SATURDAY
ACWA FALL
CONF. – SAN
DIEGO, CA
11
12
CRWUA CONF –
LAS VEGAS, NV
CRWUA CONF –
LAS VEGAS, NV
CRWUA CONF –
LAS VEGAS, NV
17
18
19
20
26
27
LBWD HOLIDAY
LUNCH
21
22
23
24
28
29
30
31
NEW YEAR’S EVE
9:00 A.M.
BOARD
ABSENT:
1:00 P.M. – 2:30
P.M. – WRD
DEDICATION
CEREMONY
25
CHRISTMAS
DAY HOLIDAY
ADMIN OFFICES
CLOSED
KWANZAA BEGINS
13
ITEM 5.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
PRESIDENT’S REPORT
ITEM 6.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
GENERAL MANAGER’S REPORT
ITEM 10.
VERBAL DISCUSSION
ITEM
FOLLOW-UP DISCUSSION
REGARDING CREATION OF
ONE OR MORE BOARD OF
WATER COMMISSIONER
STANDING COMMITTEES
REVIEW DRAFT RESOLUTION
ESTABLISHING COMMITTEES
RESOLUTION NO. WD-______
1
2
3
A RESOLUTION OF THE BOARD OF WATER
4
COMMISSIONERS OF THE CITY OF LONG BEACH
5
ESTABLISHING
6
COMMITTEES:
7
CONSERVATION COMMITTEE; (III) A GOVERNMENT
8
AFFAIRS COMMITTEE; AND (IV) AN INFRASTRUCTURE
9
COMMITTEE
THE
FOLLOWING
STANDING
(I) A FINANCE COMMITTEE; (II) A
OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
333 West Ocean Boulevard, 11th Floor
Long Beach, CA 90802-4664
10
11
WHEREAS, Section 1401 of the Charter of the City of Long Beach permits
12
the Board of Water Commissioners (“Board”) to establish standing committees and adopt
13
policies and procedures applicable thereto; and
14
WHEREAS, the Board desires to establish (i) a Finance Committee, (ii) a
15
Conservation Committee; (iii) a Government Affairs Committee, and (iv) an Infrastructure
16
Committee, each to be governed by the terms and conditions outlined in this Resolution
17
(collectively, the “Committees”); and
18
WHEREAS,
the
Committees
shall
generally
provide
advice
and
19
recommendations to the Board and Long Beach Water Department staff (“Staff”), but
20
shall take no official action on behalf of the Board unless specifically authorized otherwise
21
by a resolution of the Board.
22
23
24
25
26
27
28
NOW, THEREFORE, the Board of Water Commissioners of the City of
Long Beach resolves as follows:
Section 1.
The above recitals are true and correct and are incorporated
herein by this reference.
Section 2.
The Board hereby establishes the Finance Committee, which
shall review and study financial reports, revenues, fees, charges, fund transfers,
1
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1
demands and other finance-related matters, and advise and make recommendations to
2
the Board and Staff with respect to the same.
3
4
The Board hereby establishes the Conservation Committee,
5
which shall review and study water conservation policies, programs, technologies,
6
marketing strategies and other conservation-related matters, and advise and make
7
recommendations to the Board and Staff with respect to the same.
8
OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
333 West Ocean Boulevard, 11th Floor
Long Beach, CA 90802-4664
Section 3.
Section 4.
The Board hereby establishes the Government Affairs
9
Committee, which shall review and study potential and proposed local, state and federal
10
water legislation and other governmental affairs-related matters, and advise and make
11
recommendations to the Board and Staff with respect to the same.
12
Section 5.
The Board hereby establishes the Infrastructure Committee,
13
which shall review and study capital improvement plans, operations and maintenance
14
policies, real property policies, safety, security, and other infrastructure-related matters,
15
and advise and make recommendations to the Board and Staff with respect to the same.
16
Section 6.
17
A.
18
19
20
21
22
23
24
25
26
27
28
The Committees shall be established and operate as follows.
Each Committee shall be comprised of two (2) current Board
members, one of whom shall be designated as the Chair of the Committee.
B.
The President of the Board shall initially appoint Committee
members and shall designate the Chair, and thereafter shall fill vacancies as they occur.
C.
The term of each Committee member shall begin on January 1 and
end on December 31 of the same year, regardless of the actual date of appointment.
D.
The Committees shall meet regularly as follows:
1.
The Finance Committee regular meetings shall occur monthly,
at _____ am/pm on the _______________ of each month.
2.
The Conservation Committee regular meetings shall occur
monthly, at _____ am/pm on the _______________ of each month.
2
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3.
1
2
occur monthly, at _____ am/pm on the _______________of each month.
4.
3
4
The Infrastructure Committee regular meetings shall occur
monthly, at ______ am/pm on the ________________ of each month.
E.
5
Each Committee shall constitute a standing committee and shall be
6
subject to the requirements of California Government Code Section 54950 et seq.,
7
commonly known as the “Brown Act”.
F.
8
9
10
The Committees shall be assisted by Staff members in preparing
background information, agendas, distributing materials and performing other support
functions as needed.
Section 7.
11
OFFICE OF THE CITY ATTORNEY
CHARLES PARKIN, City Attorney
333 West Ocean Boulevard, 11th Floor
Long Beach, CA 90802-4664
The Government Affairs Committee regular meetings shall
This Resolution shall take effect immediately upon its
12
adoption by the Board, and the Secretary to the Board shall certify the vote adopting this
13
Resolution.
14
I hereby certify that this Resolution was adopted by the Board of Water
15
Commissioners of the City of Long Beach at its meeting on ___________________ by
16
the following vote:
17
Ayes:
Commissioners:
21
Noes:
Commissioners:
22
Absent:
Commissioners:
18
19
20
23
24
25
Secretary
Board of Water Commissioners
26
27
28
3
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Tuesday, November 18, 2014
Meeting Schedule
REVISED AGENDA
Adjourned Regular Board Meeting
November 18, 2014
7:00-8:00 a.m.
Rm. 2-413
Dirs. Computer
Training
8:30 a.m.
Rm. 2-145
L&C
10:00 a.m.
Rm. 2-456
OP&T
12:00 p.m.
Board Room
Board Meeting
12:00 p.m. -- Board Room
MWD Headquarters Building

700 N. Alameda Street

Los Angeles, CA 90012
1. Call to Order
(a)
Invocation: Denician Parrish, Administrative Assistant II, Water System
Operations Group
(b)
Pledge of Allegiance: Director Larry McKenney
2. Roll Call
3. Determination of a Quorum
4. Opportunity for members of the public to address the Board on matters
within the Board's jurisdiction. (As required by Gov. Code § 54954.3(a))
4A. Presentation by Karen Ross, Secretary, California Department of Food and
Agriculture
REVISED: Date of Notice: November 12, 2014
Adjourned Board Meeting Agenda
Page 2
November 18, 2014
5. OTHER MATTERS
Corrected
A.
Approval of the Minutes of the Meeting for October 14, 2014. (A copy has
been mailed to each Director)
Any additions, corrections, or omissions
B.
Report on Directors' events attended at Metropolitan expense for month of
October
C.
Approve Resolution for Metropolitan’s Partnership with Palo Verde
Irrigation District on the 10th anniversary of the Palo Verde Land
Management, Crop Rotation and Water Supply Program. (Exec)
D.
Approve committee assignments
E.
Chairman's Monthly Activity Report
F.
Report from Executive Committee on nominations
G.
Approve waiving Section 2201(b) of the Administrative Code regarding the
Board Secretary to serve a third full two-year term
H.
Nomination and election of Board Secretary for two-year term effective
January 1, 2015
6. DEPARTMENT HEADS' REPORTS
A.
General Manager's summary of Metropolitan's activities for the month of
October
B.
General Counsel’s summary of Legal Department activities for the month
of October
C.
General Auditor's summary of activities for the month of October
D.
Ethics Officer's summary of activities for the month of October
REVISED: Date of Notice: November 12, 2014
Adjourned Board Meeting Agenda
Page 3
November 18, 2014
7. CONSENT CALENDAR ITEMS — ACTION
7-1
Appropriate $1.58 million; and authorize design and procurement to
replace valves on the Palos Verdes Feeder and Middle Feeder
(Approps. 15441 and 15480). (E&O)
Recommendation:
Option #1:
Adopt the CEQA determination that the proposed action is categorically
exempt, and
a. Appropriate $1.58 million; and
b. Authorize design and procurement to replace valves on the Palos
Verdes and Middle Feeders.
7-2
Appropriate $1.95 million; and authorize: (1) design of seismic upgrades to
the electrical switch houses at the Colorado River Aqueduct pumping
plants; (2) agreement with Degenkolb Engineers for design services; and
(3) agreement with Fugro West, Inc. for geotechnical investigations
(Approp. 15438). (E&O)
Recommendation:
Option #1:
Adopt the CEQA determination that this action is categorically exempt, and
a. Appropriate $1.95 million;
b. Authorize final design of seismic upgrades to the electrical switch
houses at the Colorado River Aqueduct;
c. Authorize agreement with Degenkolb Engineers in an amount not to
exceed $510,000; and
d. Authorize agreement with Fugro West, Inc. in an amount not to exceed
$450,000.
(END OF CONSENT CALENDAR)
8. OTHER BOARD ITEMS — ACTION
8-1
Approve the proposed terms for Purchase Orders with Member Agencies;
authorize the General Manager to execute Purchase Orders with Member
Agencies consistent with the proposed terms; and approve the Proposed
Amendments to the Administrative Code. (F&I)
REVISED: Date of Notice: November 12, 2014
Adjourned Board Meeting Agenda
Page 4
November 18, 2014
Recommendation:
Option #1:
Adopt the CEQA determination that the proposed action is not defined as a
project and is not subject to CEQA, and
a. Approve the proposed terms for Purchase Orders with member
agencies as outlined in Attachment 1 to the board letter;
b. Authorize the General Manager to execute the Purchase Order with
member agencies opting to execute the Purchase Order consistent
with the proposed terms, in a form approved by the General Counsel;
and
c. Approve amendment of Sections 4120, 4122, 4401, 4404, and 4507 of
the Administrative Code as shown in Attachment 3 to the board letter.
8-2
Authorize the execution and distribution of (1) the Official Statement in
connection with the issuance of the Waterworks General Obligation
Refunding Bonds, 2014 Series A; and (2) Remarketing Statements in
connection with the remarketing of the Water Revenue Refunding Bonds
(Index Mode), 2011 Series A-1 and A-3, and 2009 Series A-2. (F&I)
Recommendation:
Option #1:
Adopt the CEQA determination that the proposed project is not defined as a
project and is not subject to CEQA, and
a. Approve the draft Official Statement and draft Remarketing Statements
substantially in the form attached to the board letter
b. Authorize the General Manager to finalize, with changes approved by the
General Manager and General Counsel, and execute the Official
Statement and Remarketing Statements; and
c. Authorize distribution of the Official Statement and Remarketing
Statements in connection with remarketing and marketing of the related
Bonds.
8-3
Appropriate $3.7 million; and authorize design to repair the pipe lining in
the southern reach of the Orange County Feeder (Approp. 15377). (E&O)
Recommendation:
Option #1:
Adopt the Mitigated Negative Declaration and Mitigation Monitoring and
Reporting Program, and
a. Appropriate $3.7 million; and
b. Authorize final design to repair the pipe lining in the southern reach of
the Orange County Feeder.
REVISED: Date of Notice: November 12, 2014
Adjourned Board Meeting Agenda
Page 5
8-4
November 18, 2014
Appropriate $3.93 million; and award $2,155,000 Professional Services
Agreement to Application Software Technology Corporation to upgrade
Metropolitan’s Oracle Financial Application and deploy an integrated
Travel Expense Reimbursement Module (Approp. 15484). (OP&T)
Recommendation:
Option #1:
Adopt the CEQA determination that the proposed actions are not defined as a
project and are not subject to CEQA, and
a. Appropriate $3.93 million; and
b. Award $2,155,000 professional services agreement to Application
Software Technology Corporation to upgrade Metropolitan’s Oracle
Financial Application and deploy Oracle’s iExpenses module.
8-5
Award contract to Shared Solutions and Services, Inc. in an amount not to
exceed $3.86 million to replace Metropolitan’s telephone system
(Approp. 15376). (OP&T)
Recommendation:
Option #1:
Adopt the CEQA determination that the proposed action is not defined as a
project and is not subject to CEQA, and award an agreement to Shared
Solutions and Services, Inc. in an amount not to exceed $3.86 million to
replace Metropolitan’s telephone system.
Deferred
8-6
Authorize an increase of $40 million for conservation incentives and
increase the contract capacity of the five year agreement with Electric and
Gas Industries Association for Metropolitan’s regional conservation rebate
program. (WP&S)
Revised
8-7
Approve agreement in principle to provide up to $750,000 in funding for the
Bacon Island Levee Rehabilitation Project in the Sacramento-San Joaquin
Delta; authorize the execution of a cost-sharing agreement among
participating urban water agencies. (WP&S)
Recommendation:
Option #1:
Adopt the CEQA determination that the proposed action is not defined as a
project and authorize the General Manager, after compliance with CEQA
requirements, to execute a cost-share agreement among the participating
urban water agencies in accordance with the terms described in the board
letter and in an amount not to exceed $750,000 for the Bacon Island Levee
Rehabilitation Project in the Sacramento-San Joaquin Delta.
REVISED: Date of Notice: November 12, 2014
Adjourned Board Meeting Agenda
Page 6
8-8
November 18, 2014
Report on water diversions in the Bay-Delta and request authority to initiate
an administrative claim or other appropriate action regarding illegal
diversion of stored water. (L&C)
[Conference with legal counsel—anticipated litigation (one case); to be heard in
closed session pursuant to Gov. Code Section 54956.9(d)(4)]
9. BOARD INFORMATION ITEMS
None
10. FUTURE AGENDA ITEMS
11. OTHER MATTERS
a.
AB 1234 Ethics Training
12. ADJOURNMENT
NOTE: At the discretion of the Board, all items appearing on this agenda and all committee agendas, whether or not
expressly listed for action, may be deliberated and may be subject to action by the Board.
Each agenda item with a committee designation will be considered and a recommendation may be made by one or
more committees prior to consideration and final action by the full Board of Directors. The committee designation
appears in parentheses at the end of the description of the agenda item e.g. (E&O, F&I). Committee agendas may
be obtained from the Board Executive Secretary.
Writings relating to open session agenda items distributed to Directors less than 72 hours prior to a regular meeting
are available for public inspection at Metropolitan's Headquarters Building and on Metropolitan's Web site
http://www.mwdh2o.com.
Requests for a disability related modification or accommodation, including auxiliary aids or services, in order to
attend or participate in a meeting should be made to the Board Executive Secretary in advance of the meeting to
ensure availability of the requested service or accommodation
REVISED: Date of Notice: November 12, 2014
ITEM 12.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
LEGISLATIVE/PUBLIC
AFFAIRS ISSUES
AGENDA
BOARD OF WATER COMMISSIONERS
REGULAR MEETING OF THURSDAY, NOVEMBER 6, 2014, AT 9:00 A.M.
LONG BEACH WATER DEPARTMENT, ADMINISTRATION BUILDING
1800 E. WARDLOW ROAD
LONG BEACH, CALIFORNIA
1.
Pledge of Allegiance
2.
Public Comment:
GIVEN TO THE PUBLIC TO ADDRESS THE BOARD OF WATER
COMMISSIONERS CONCERNING NON-AGENDA ITEMS AND OTHER ITEMS
WITHIN THE JURISDICTION OF THE BOARD. EACH PERSON WILL BE
ALLOWED FIVE MINUTES UNLESS EXTENDED BY THE BOARD.
3.
Approval of Minutes – October 16, 2014
4.
President’s Report
 Harry M. Saltzgaver, President, Board of Water Commissioners
5.
General Manager’s Report
 Kevin L. Wattier, General Manager
6.
Consent Calendar:
a. Approve Retirement Order No.6123 for items that were replaced in relation to
the Water Main Replacement program as of FY 2014, and authorize the
removal of these items from the Department’s records. These items will not be
sold at auction
b. Approve Retirement Order No.6124 for items that were replaced in relation to
the Sewer Main Replacement program during FY 2014, and authorize the
removal of these items from the Department’s records. These items will not be
sold at auction
7.
Authorization to sponsor and attend the Aquarium of the Pacific forum on the
Water Crisis in Southern California: Its Severity and Steps to Take Now to
Reduce its Impact, at the Aquarium of the Pacific in Long Beach, California,
November 24, 2014
 Kevin L. Wattier, General manager
8.
9:15 A.M. - CLOSED SESSION:
The possibility of initiation of litigation pursuant to paragraph (4) of subdivision
(d) of Section 54956.9 (one matter)
November 6, 2014
Page 2
9.
Legislative/Public Affairs Issues
 Kevin L. Wattier, General Manager
10.
New Business
11.
Adjournment to the next Regular Meeting, Thursday, November 20, 2014, at 9:00
a.m. in the Board Room at 1800 E. Wardlow Road, Long Beach, CA.
Written materials relating to any item on the Commission's agenda which are submitted to the
Commission after distribution of the agenda packet are available for public inspection at the Water
Department Administration Offices located at 1800 E. Wardlow Road, Long Beach, CA 90807.
November 6, 2014
Page 3
If language interpretation for non-English speaking persons is desired or if a special
accommodation is desired pursuant to the Americans with Disabilities Act, please make your
request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Charter
Commission meeting.
Kung ang pasalitang pagsasalin-wika para sa mga taong hindi nagsasalita ng Ingles ay
hinahangad o kung ang isang natatanging kaluwagan ay hinahangad alinsunod sa Batas sa mga
Amerikanong May Kapansanan, mangyaring gawin ang iyong kahilingan sa pamamagitan ng
telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 oras bago ang pulong ng
Komisyon sa Karta.
Si desea una interpretación en otro idioma para las personas que no hablan inglés o si se desea
una adaptación especial de acuerdo con la Ley de Estadounidenses con Discapacidad, realice su
pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes
de la reunión de la Comisión de Estatutos.
If language translation of the Commission agenda and minutes for non-English speaking persons
is desired please make your request by phone to the City Clerk Department at (562) 570-6101, 72
hours prior to the Commission meeting.
Kung ang pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga
taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng
telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 pitong oras bago ang pulong
ng Komisyon.
Si desea obtener la traducción lingüística de la agenda y las actas de la Comisión para las
personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría
Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión.
MINUTES
REGULAR MEETING OF THE BOARD OF WATER COMMISSIONERS
LONG BEACH, CALIFORNIA
OCTOBER 16, 2014
The Board of Water Commissioners of the City of Long Beach met in the Board Room
of the Administration Building, 1800 E. Wardlow Road, Long Beach, California, on October
16, 2014.
The meeting was called to order at 9:01 a.m. by President Saltzgaver.
PRESENT: Harry Saltzgaver
Frank Martinez
Arthur Levine
Robert Shannon
John Allen
Richard Anthony
Kevin L. Wattier
Sandra L. Fox
B. Anatole Falagan
Paul T. Fujita
Tai Tseng
Matthew P. Lyons
Eric Leung
Robert Verceles
Abelardo Rendon
Jennifer Rojas
Kaylee Weatherly
Melissa L. Keyes
Dynna Long
Joyce Barkley
ABSENT:
1.
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Deputy City Attorney
General Manager
Secretary to the Board of Water
Commissioners
Assistant General Manager
Director of Finance
Director of Operations
Director, Planning & Conservation
Director of Engineering
Division Engineer
Division Engineer
Sewer Superintendent
Assistant to the General Manager
Administrative Analyst III/Special
Projects Coordinator
Office Administrator
Water Conservation Specialist
NONE
PLEDGE OF ALLEGIANCE
Kaylee Weatherly led the Board and audience in the Pledge of Allegiance.
2.
PUBLIC COMMENT
President Saltzgaver opened the public comment period. As there were no requests
to address the Board on non-agenda items, the public comment period was closed.
President Saltzgaver reminded the Board members and staff to be sure that they
had their microphones turned on when they were speaking so their comments would be
properly recorded.
Board of Water Commissioners
October 16, 2014
Page 2
3.
APPROVAL OF MINUTES
October 2, 2014
Commissioner Levine made a motion to approve the minutes of the meeting of
October 2, 2014. Commissioner Allen seconded the motion. President Saltzgaver
called for comments, questions and public comments. Hearing none, President
Saltzgaver called for the vote. The minutes were approved unanimously.
4.
REVIEW BOARD MEETING SCHEDULE FOR NOVEMBER 2014
 Harry M. Saltzgaver, President, Board of Water Commissioners
President Saltzgaver noted a conversation that he had recently had with Metropolitan
Water District (MWD) Director, Suja Lowenthal, regarding her meeting with the Board of
Water Commissioners to provide an MWD update. He reported that she advised it was
virtually impossible for her to meet on a Thursday morning due to a conflict with her work
schedule in Santa Monica. He did advise that she indicated she would be happy to meet
with the Board if they could schedule the meeting on a Friday morning.
There was general discussion related to scheduling the special meeting with Director
Lowenthal.
Commissioner Shannon made a motion to move the November 6 th regular meeting to
Friday, November 7th.
There was additional discussion regarding Commissioner availability for a possible
special meeting on a Friday in November.
Commissioner Shannon withdrew his original motion, and made a motion to move the
December 4, 2014 regular meeting to a special meeting on Friday, December 5, 2014
at 9:00 A.M. with MWD Director Lowenthal. Commissioner Allen seconded the
motion.
President Saltzgaver advised there was not a need for a motion or a second as the
Board can schedule/reschedule their meetings without taking action by a motion.
Concurrence by all Board members was obtained to move the Thursday, December 4, 2014
regular meeting to Friday, December 5, 2014, and invited MWD Director Lowenthal to
provide an MWD update.
The Board discussed the proposed meeting schedule for the month of November
2014. President Saltzgaver noted Commissioner Allen’s absence on November 20 th.
Mr. Wattier suggested that the Board might want to delay further discussion regarding
the November 2014 board meeting schedule until after his General Manager’s report.
Board of Water Commissioners
October 16, 2014
Page 3
5.
PRESIDENT’S REPORT
 Harry M. Saltzgaver, President, Board of Water Commissioners
President Saltzgaver called on Deputy City Attorney, Richard Anthony to provide an
update on the Board’s request for receipt and posting availability of Metropolitan Water
District (MWD) minutes.
Mr. Anthony advised he had sent a letter on Monday, October 13, 2014 at the
request of the Board to Marcia Scully, MWD General Counsel requesting that MWD staff
deliver MWD Board meeting minutes to the Board of Water Commissioners in a more
timely fashion than minutes are currently being delivered. He reported he was pleasantly
surprised to receive a phone call from Ms. Scully on Tuesday morning, apologizing that
MWD was not including their draft board meeting minutes in their online board agenda
packets. He indicated she reported this matter would be rectified immediately, and had
copied Mr. Anthony on an e-mail that she had sent to MWD staff requesting that staff begin
posting draft board meeting minutes on their website. He reported that Ms. Scully advised
MWD usually posts their agenda packages 7 – 8 days in advance of their board meetings.
Commissioner Shannon thanked Mr. Anthony for writing the letter to MWD, and for
his assistance in resolving this issue.
President Saltzgaver advised he would defer the remainder of his comments for
later on in the agenda.
6.
GENERAL MANAGER’S REPORT
 Kevin L. Wattier, General Manager
STATE WATER PROJECT ALLOCATION
Mr. Wattier advised that the State Water Project (SWP) preliminary water allocation
announcement is usually made around mid-November each year. He noted that during the
last drought the announcement had been made on October 29 th.
He reported he expected that the Department of Water Resources (DWR) would
issue their initial SWP Allocation sometime after the November 4 th election. He noted this
allocation would be very low – 0% - 5%. He advised that last year’s allocation started at
5%, and storage is now lower than the start of last year.
CENTRAL BASIN WATER ASSOCIATION LETTER TO CENTRAL BASIN
MUNICIPAL WATER DISTRICT REGARDING REPLENISHMENT WATER
Mr. Wattier noted the historical levels in the Central Basin Key Well as an indicator
of the water levels, and health of the basin. He reported that currently levels are dropping
below the second lowest elevation recorded. He noted the levels in the basin continue to
Board of Water Commissioners
October 16, 2014
Page 4
drop about a foot to a foot and a half per month. He also noted on a map the declining
levels overall in the basin.
He referenced a letter the Central Basin Water Association (CBWA) had written to
the Central Basin Municipal Water District requesting an update on the letter they had
written to MWD concerning replenishment water for the Central Groundwater Basin. He
reported the CBWA letter noted that MWD’s refusal to meet that order request for water to
replenish the basin is a violation of the law.
Mr. Wattier requested that a closed session be set for the next Board meeting with
outside counsel to discuss this matter. Mr. Anthony advised he would contact outside
counsel to schedule the closed session for an upcoming Board meeting depending on his
schedule.
Commissioner Shannon inquired of the President if he felt there was an urgent need
to request a special meeting be scheduled before the next Board meeting date. There was
general discussion regarding setting a special meeting. President Saltzgaver asked the
Deputy City Attorney to reach out to outside counsel to schedule the closed session as
soon as possible, even if that meant scheduling a special meeting. It was agreed that the
Deputy City Attorney would check with the outside counsel regarding his schedule and the
closed session would then be set.
President Saltzgaver asked the General Manager if the Water Replenishment
District (WRD) could request water from MWD directly. Mr. Wattier responded no, they
had to go through a MWD member agency. He advised they currently had two orders
placed – one with the Central Basin Municipal Water District in February 2014, and one
placed by LBWD two weeks ago.
Commissioner Martinez inquired if the CBWA had received a response from MWD
to their letter dated September 19th, 2014 regarding imported water deliveries for Central
Basin groundwater replenishment. Mr. Wattier advised to date there had been no
response – not even a phone call to his knowledge.
President Saltzgaver noted for the record that the CBWA letters were dated
September 19, 2014 and October 15, 2014.
Commissioner Allen asked if MWD had responded to CBMWD in February. Mr.
Wattier advised promises had been made but not met; such as if you wait until Fall we will
make delivery.
President Saltzgaver urged the Board members to retain copies of the CBWA
letters.
Board of Water Commissioners
October 16, 2014
Page 5
LOS ANGELES MAYOR GARCETTI’S EXECUTIVE DIRECTIVE
EMERGENCY DROUGHT RESPONSE CREATING A WATER WISE CITY
#5:
Mr. Wattier referred the Board members to a copy in their cubby folders regarding
Mayor Garcetti’s Executive Directive regarding the drought and conservation. He noted
some of the requested actions in the directive: 1) Ordered all City of Los Angeles City
department buildings and street medians be restricted to watering no more than two days
per week; 2) Within 90 days, the General Services Department, in collaboration with
Department of Recreation and Parks, shall initiate a program of turf replacement at
appropriate municipal buildings using all available rebates and incentives. He noted the
media coverage had highlighted an increase in their turf replacement rebate to $3.75/SF,
but he noticed this was limited to the first 1,500 square feet of turf replacement, stepping
down to $2.00/SF for turf removal above 1,500 SF.
Mr. Wattier asked the Board to consider taking action after the SWP allocation was
announced to possibly move to the next step in the LBWD Shortage Allocation Plan.
Deputy City Attorney Anthony advised it was appropriate for the General Manager to
advise the Board to put this consideration in their planning process, but cautioned that any
discussion regarding this issue should take place at a future meeting as an agendized
item.
President Saltzgaver requested that a discussion regarding the level of urgency
regarding a possible adjustment to the LBWD Shortage Allocation Plan be agendized for
the next Board meeting.
MAIN BREAK UPDATE
Mr. Wattier advised that in response to an inquiry from Commissioner Allen that
LBWD had experienced forty main breaks in FY 2013/2014 (a higher than normal amount
– LBWD had been running about thirty per year in the past few years); twenty-four had
occurred in the first quarter; and sixteen had occurred in the last of the fiscal year.
Commissioner Allen asked if there was any factor leading to these breaks such as
weather. Mr. Wattier said no, he could not explain the reason for the higher number of
breaks.
Commissioner Martinez inquired if they would be considering the November board
meeting calendar dates at this time.
President Saltzgaver said they could.
Board of Water Commissioners
October 16, 2014
Page 6
NOTE: BOARD RETURNED TO ITEM 4. AT THIS POINT IN THE MEETING
4.
REVIEW BOARD MEETING SCHEDULE FOR NOVEMBER 2014
 Harry M. Saltzgaver, President, Board of Water Commissioners
Commissioner Martinez advised he would be absent from the November 6 th Board
meeting. Commissioner Allen noted his absence on November 20 th.
The Board agreed to the following meeting schedule:
November 6, 2014
November 20, 2014
9:00 A.M. – Regular Meeting
9:00 A.M. – Regular Meeting
President Saltzgaver mentioned the potential for a special meeting to also be called
outside of this approved schedule.
There was discussion regarding days of the week that were better than others for
Board members to enable scheduling special meetings outside of the regular Board
meeting schedule.
7.
CONSENT CALENDAR
President Saltzgaver asked if there were any questions or discussion regarding the
Consent Calendar items.
Commissioner Shannon made a motion to adopt the Consent Calendar. The motion
was seconded by Commissioner Allen.
President Saltzgaver asked if there was any public comment regarding the Consent
Calendar items. Hearing none he called for the vote. The motion carried unanimously.
7a.
Approval of Transfer of Funds by Journal Entry Dated October 16, 2014
A communication was presented to the Board from Paul Fujita, which is on file at the
Long Beach Water Department.
7b.
Adopt Specifications WD-10-12 for the J. Will Johnson Tank No. 1
Rehabilitation Project and authorize the General Manager to sign a
construction contract with Paso Robles Tank, Inc., in the amount of
$760,680.00
A communication was presented to the Board from Eric Leung, which is on file at
the Long Beach Water Department.
Board of Water Commissioners
October 16, 2014
Page 7
8.
Authorization to attend the sixth annual CORO Water Conference, Tuesday,
November 18, 2014, at the Taglyan Complex, Los Angeles, California
 Kevin L. Wattier, General Manager
President Saltzgaver noted this was an item that the Board had traditionally
supported over the years.
Commissioner Allen made a motion to determine that an invitation to participate in
the sixth annual CORO Water Conference November 18, 2014 at the Taglyan
Complex in Los Angeles complies with Board Policy Statement 198-31, Expenditure
of Water Department Funds for Board Approved Long Beach Related Community
and Civic Activities, and approve a Bronze Sponsorship (five seats) at $2,500.00 for
interested board members and managers.
Mr. Wattier commented if there was significant interest, that the Board consider
approving a Silver Sponsorship (ten seats) at the level of $5,000.00.
President Saltzgaver advised that Mr. Wattier’s comments were out of order as
there was not yet a second on the motion, which was needed before discussion could take
place. President Saltzgaver called for a second. Commissioner Martinez seconded the
motion.
Commissioner Allen amended his motion to approve a Silver Sponsorship (ten
seats) at $5,000.00. Commissioner Martinez seconded the amended motion.
President Saltzgaver noted he would not be able to attend the event this year.
Commissioner Martinez regretfully noted he also would not be able to attend.
President Saltzgaver called for public comment. Hearing none he called for the
vote. The motion carried unanimously.
9.
Create the Synthetic Turf Pilot Program, which would provide an incentive to
replace grass lawns with synthetic turf
 Matthew P. Lyons, Director of Planning and Conservation
Mr. Lyons provided a historical overview of the Lawn-to-Garden (LTG) Program. He
noted that initially the program was focused on turf replacement with live, drought-tolerant
plants. He noted that the Board later created the Median Landscape Conversion (MLC)
Program for large landscapes. He advised that the MLC was later amended to include
synthetic turf (ST), but only for sports fields.
He summarized a modification to the LTG that would allow for a larger rebate where
living plants are used to replace turf. He noted the purpose of the Lawn-to-Garden
program is to change the culture of landscape from turf grass to drought-friendly
landscapes, and advised that landscapes that include living plants have greater
widespread applicability than synthetic turf.
Board of Water Commissioners
October 16, 2014
Page 8
He noted the following drawbacks in using synthetic turf: 1) Can create a heat
island: temperature above synthetic turf can be more than 50+ degrees higher than natural
landscaped areas; 2) Use of synthetic turf can eliminate habitat (essentially above and
below ground habitat; 3) Synthetic turf may inhibit the flow of nutrients and oxygen into the
soil affecting surrounding trees and plants; 4) Synthetic turf does not bio-degrade airborne
pollutants; for example does not entrain greenhouse gases (GHG) such as CO2; 5) If fill
material is also synthetic (such as ground rubber), it may escape the synthetic turf and
enter the environment; 6) If synthetic turf is not permeable, it may lead to urban runoff; 7)
Synthetic turf may have sanitation issues, particularly if people, dogs and cats have access
to the site; 8) After its useful life (10 to 15 years, depending) the material must be disposed
of, but it is not biodegradable.
He reminded the Board that the existing Lawn-to-Garden program requires 65%
plant coverage; if the rebate for synthetic turf were the same as with LTG, it might call into
question this important requirement.
He noted that the Long Beach Municipal Code limits synthetic turf to a maximum of
50% of the landscaped area.
Mr. Lyons reviewed the potential synthetic turf program requirements as follows:
 Minimum height of synthetic turf
 Minimum “life time” guarantee (quality)
 Synthetic turf must be permeable
He reported the following installation procedure requirements may include the
following (in addition to other requirements):
 Kill and remove existing grass
 Cap or remove existing irrigation system
 Remove minimum of 3” to 5” of soil
 Install and compact base material
 Attach the synthetic turf to the base
 Place 1” to 2” of ‘infill material’
 May require certain types of infill, or exclude certain types, such as ground
rubber
Mr. Lyons ended his presentation by outlining the staff recommendation as follows:
That the Board authorize the creation of the Synthetic Turf Pilot Program (Program):
 This is a one year pilot program meaning no new Program applications will be
accepted beginning one year after this Board authorization
 Each Program application must be approved by the Board
 Both small projects (such as residential) and large projects may apply
 Rebate amount shall be MWD’s contribution to turf replacement per square foot,
plus $0.50
Board of Water Commissioners
October 16, 2014
Page 9

Not covered by this authorization are sports fields, which have been incorporated
into existing turf replacement program
Board authorizes staff to create rules necessary to manage the Program:
 To the extent feasible, the Program will be incorporated into existing LBWD turf
replacement programs
 Rules shall be congruent with the City’s Municipal Code
 Acceptance of Program applications limited to available funding
Commissioner Levine requested that Matt compare the LTG rebate to the Synthetic
Turf rebate.
Mr. Lyons explained that the LTG rebate is $3.50/square foot and the Synthetic turf
rebate would be set at $2.50 square foot.
Commissioner Levine commented that at the recommended funding level for the
synthetic turf pilot program that approximately fifty area homes could take advantage of
this program.
Commissioner Allen asked about the rules administering the pilot program.
Mr. Lyons advised staff was requesting the Board to authorize staff to develop the
rules to administer the program.
Commissioner Martinez inquired how much additional staff time would be needed to
administer the pilot program.
Mr. Lyons reported that additional staff time had yet been factored in. He reported
that existing conservation staff would be administering this program.
Commissioner Allen inquired about the amount of synthetic turf that could be used
in a front yard turf replacement.
Mr. Lyons advised that the Municipal Code guidelines would have to be followed to
determine the quantity of ground cover that could be synthetic versus living plants.
Commissioner Allen asked if LBWD staff had spoken to other City departments
regarding this proposed pilot program.
Mr. Lyons responded that LBWD staff had spoken with staff from the Development
Services Department who had shared the information relating to the Municipal Code and
synthetic turf.
President Saltzgaver advised that he had in-depth conversations with two
councilmembers regarding the possibility of a pilot synthetic turf program. He noted the
reasoning behind these requests was for interested constituents to be able to use
Board of Water Commissioners
October 16, 2014
Page 10
something else to infill between drought tolerant plants (other than decomposed granite);
and possible use of synthetic turf in the parkways during an LTG conversion project.
Mr. Lyons advised that the use of synthetic turf was covered in the Municipal Code,
and there was a specific reference that noted that parkways shall be landscaped primarily
with live plant material; and nonliving material, permeable groundcovers that accept foot
traffic, such as decomposed granite, inorganic and organic mulches, and modular paving
units set on sand, are the only nonliving materials allowed in the parkway and shall not
cover fifty percent or more of the total parkway area.
Commissioner Levine asked if there was a significant water savings between
synthetic turf and drought tolerant plantings.
Mr. Lyons responded that drought tolerant plantings deliver a significant water
savings, but that it would be difficult to determine the water savings by using synthetic turf
as savings would be based on how often they would need to hose it off to keep it clean;
clear pet debris, etc.
President Saltzgaver advised that he saw the request for use of synthetic turf to
enhance customer yard improvement projects.
Commissioner Shannon requested that the President clarify his comments regarding
conversations with councilmembers regarding this type of program.
President Saltzgaver advised that his conversations with councilmembers were
related to them advocating on behalf of their constituents, such as their concerns regarding
deciding to switch to drought tolerant plantings, and how they might design their yard
improvements, and their wishes to possibly incorporate synthetic turf in their yard
conversion designs.
Commissioner Shannon then inquired were these comments then passed on to
staff, and that was the genesis of this program that staff acted upon.
President Saltzgaver advised that staff was in the room for some of the initial
conversations regarding this program idea.
Commissioner Martinez advised he thought this was a good pilot program, but
requested that the Board see some metrics on the staff time that would be necessary to
administer this program.
Commissioner Allen made a motion to authorize the creation of the Synthetic Turf
Pilot Program (in accordance with Attachment A to the board letter), and authorize
staff to create rules necessary to manage and implement the Program.
Commissioner Allen then advised that if the SWP Allocation does in fact come in as
a zero allocation he advised it would be time for the Board to take further action. He said
Board of Water Commissioners
October 16, 2014
Page 11
he agreed with Commissioner Martinez that additional information was needed regarding
the administration of this program, but advised he trusted that staff would be providing this
as they developed the guidelines for the program.
Commissioner Martinez seconded the motion.
Commissioner Levine advised he wished to follow-up on Commissioner Shannon’s
comments, and wondered if a proposal like this should have appropriately first come to the
Board for consideration.
President Saltzgaver said no; because there is a need to continue to research many
different ways and programs to assist in conservation of water. He advised he saw this
program as a proactive response, rather than a reactive response.
Commissioner Levine advised his comment was related to the process.
Commissioner Shannon asked for clarification to see if staff was recommending
option 1 (as outlined in the board letter).
Mr. Wattier responded yes; and noted there were staff concerns with the project, but
felt it was worthwhile to try it out with a pilot program.
Commissioner Levine inquired if there was any idea how many constituents had
expressed an interest in this type of program.
President Saltzgaver called on the General Manager to respond. Mr. Wattier
advised he did not have an exact number, but noted several councilmembers had
expressed an interest in this type of program on behalf of their constituents.
Commissioner Martinez commented on his recent experience at a pop-up town hall
meeting that Councilmember Price held at a farmer’s market. He advised that he observed
over half of the people in attendance expressing interest in this type of program. He went
on to say that as the Board continues to request that constituents conserve more water,
that it is helpful to have additional programs/tools available to assist them in meeting the
requested conservation goals.
Commissioners Martinez and Levine advised they would support the pilot program.
President Saltzgaver called for any further questions comments; he then called for
public comment. Hearing none he called for the vote. The motion carried unanimously.
Board of Water Commissioners
October 16, 2014
Page 12
10.
BOARD UPDATE ON LONG BEACH WATER DEPARTMENT’S PROGRESS
TOWARDS MEETING THE 20 X 2020 TARGETS IMPOSED ON RETAIL WATER
AGENCIES BY SBX7-7 LEGISLATION
 Matthew P. Lyons, Director of Planning and Conservation
Mr. Lyons provided a summary of the legislation that created the target for
conservation – a 20% reduction in urban gallons per capita per day (GPCD) by 2020 and
described consequences to urban retail water suppliers if they did not meet their targets.
Note: President Saltzgaver left the meeting at 10:08 A.M.
He provided background information on the four options that can be used by the
retail water agencies to establish their 2020 targets:




Reduce 20% from baseline (straightforward 20% reduction in GPCD)
Efficiency option
o 2020 GPCD target is the sum of
i. Indoor use: 55 GPCD
ii. Landscape
1. [total service area landscape]
2. Multiplied by [water allowed under the Model Landscape
Ordinance per SF]
iii. CII (commercial, industrial and institutional):
1. 90% of use during baseline
2. Expressed as GPCD
95% of State’s 2020 target for the hydrologic region
Option to be developed by Department of Water Resources in cooperation with
stakeholders
o Very similar to Option 2. – efficiency method.
Note: President Saltzgaver returned to the meeting at 10:10 A.M.
Mr. Wattier provided background on the Long Beach Water Department’s
involvement in working on the finalization of the 20x2020 legislation.
Mr. Lyons advised that the Long Beach Water Department would use the
stand-alone compliance:
Compliance method #1, 20% reduction from baseline


Baseline: 134 GPCD

2015 target: 121 GPCD

2020 target: 107 GPCD
President Saltzgaver thanked Mr. Lyons for his presentation and asked if the Board
had any questions or comments to make.
Board of Water Commissioners
October 16, 2014
Page 13
Commissioner Shannon inquired if the City of Los Angeles had established their
2020 target.
Mr. Lyons responded yes; and noted they had used the hydrologic option for
establishing their target.
Commissioner Levine inquired if LBWD was on target to meet the goals as outlined
in the presentation on slide 12.
Mr. Lyons responded yes.
11.
DISCUSSION REGARDING CREATION OF ONE OR MORE BOARD OF WATER
COMMISSIONER STANDING COMMITTEES
 Harry M. Saltzgaver, President, Board of Water Commissioners
President Saltzgaver provided background for the need in creating Commissioner
standing committees.
He suggested creation of the following committees:
 Finance Committee (to be involved during budget preparation)
 Government Affairs (to be involved in dealing with the Metropolitan Water
District; the County, the State and City government)
 Conservation and Marketing of Conservation (this type of Committee would vet
new suggested programs, such as the Pilot Synthetic Turf program)
 Infrastructure (to dig deeper into the LBWD replacement projects such as main
replacement; pump station replacement, etc.).
He advised with the establishment of the committees staff would have available to
them the expertise of its Commission members to advise on projects and programs.
President Saltzgaver recommended that the standing committees meet once a
month, or as needed.
Commissioner Shannon advised he agreed with the four committees mentioned, but
he advised there was a need to be clear on the scope of duties for each committee.
Commissioner Shannon tasked Mr. Anthony with coming up with a draft scope of duties
clearly delineated for each committee. Mr. Anthony advised that there may be a need for
an amendment to the Commission’s bylaws to add committees. He advised he would
research this and come back to the Board with the suggested scope of duties for the
committees. Mr. Shannon responded, then the Board could review and discuss the scope
of duties, etc.
Commissioner Martinez commented that as he and President Saltzgaver had
attended various conferences they noted that other water districts and agencies all
involved working with standing committees.
Board of Water Commissioners
October 16, 2014
Page 14
President Saltzgaver noted that he was surprised when he came on the
Commission (a little over two years ago) that there were no committees, because every
other Charter Commission in the city functions with committees.
Commissioner Levine expressed his support for the President’s suggestion in
establishing committees, and advised he looked forward to getting into more detail on
some of the issues at a committee level.
Commissioner Allen suggested that any bylaws for the committees should include
the statement that the President would select the members of the committees, and that the
President would also appoint the Chairs of the committees. He noted the committees
should meet as often as needed.
President Saltzgaver reported that in his experience with committees, that as they
are shaped he would expect staff to turn to the committees for feedback (at least) on
issues, and utilize the expertise of the Commissioners.
President Saltzgaver advised the Board that with a Board of five members, that the
committees could only be made up of two members.
Commissioner Allen commented that the committees would be subject to the Brown
Act, and would have to have regular meeting times, with agendas. He asked Deputy City
Attorney Anthony to confirm this. Mr. Anthony answered in the affirmative.
There was discussion regarding the possibility of setting established meeting times
for the committees, and posting meeting agendas within the 72-hour Brown Act deadline.
Mr. Anthony advised this might entail a lot of cancellation notices if the committees do not
meet on a regular basis. He noted that an alternative would be that each meeting of a
committee could be treated as a special meeting and noticed within the Brown Act posting
guidelines.
President Saltzgaver said that this could be finalized in the structure set for these
types of meetings.
President Saltzgaver reminded the Board that these committees would require staff
time, so the Board should be cognizant of this when setting the committee meetings.
President Saltzgaver asked Attorney Anthony if he would have a timeline when the
Board could expect his report back to them regarding establishing the committees. Mr.
Anthony advised he would try to have something for the Board by their November 6 th
meeting.
Commissioner Shannon requested that Mr. Anthony forward to the Board members
his committee report in advance of the Board meeting discussion.
Board of Water Commissioners
October 16, 2014
Page 15
Commissioner Martinez reminded the Board he would be absent from the
November 6th Board meeting. President Saltzgaver acknowledged his absence, and noted
there would probably be several discussions regarding the committees before final
decisions were made.
12.
Report of the Metropolitan Water District (MWD) Board Meeting on October 14,
2014
 Kevin L. Wattier, General Manager
Mr. Wattier advised that MWD staff had provided their Board Finance Committee
with an update on Purchase Order Agreements; and an update on the Water Supply
Allocation Plan (WSAP) was given to the Planning and Water Resources Committee.
He advised that MWD had set a goal of making final changes to the WSAP by their
December 2014 board meeting. He reported it was unlikely that they would be able to
meet this deadline. He noted they continue to have meetings with their member agencies
that are acrimonious; extensive disagreement exists amongst MWD staff and member
agencies over important issues such a groundwater replenishment, and how that might or
might not be taken care of during a shortage allocation.
Mr. Wattier advised he was following a provision in the shortage plan that
acknowledges those agencies that have a GPCD of 100 or lower would not be cut. He
reported that LBWD is currently at a 111 GPCD and feels that LBWD could be at 106 GPCD
by June 2015. He acknowledged the great conservation efforts that are ongoing to reach
this goal, and believes by the time MWD institutes their shortage plan that LBWD could be
close to the 100 GPCD number.
Mr. Wattier reported that MWD Purchase Order Agreements were set to expire at the
end of 2014. He advised again that acrimonious discussions with MWD are ongoing
regarding these agreements. He advised he is carefully monitoring what MWD is offering,
and advised that so far the conditions being set do not work well for LBWD at this time.
Note: Commissioner Martinez left the meeting at 10:49 A.M.
13.
Legislative/Public Affairs Issues
 Kevin L. Wattier, General Manager
Mr. Wattier reported the water bond polling was going well; and it was anticipated it
would pass at the November 4th election.
Board of Water Commissioners
October 16, 2014
Page 16
14.
NEW BUSINESS
Commissioner Levine made a motion asking the Board to acknowledge the Southern
California Water Committee’s presentation of the Honorable Harriett Wieder
Leadership Award to General Manager, Mr. Wattier. Mr. Shannon seconded the
motion.
President Saltzgaver asked if there were any comments or questions regarding this
motion. He asked if there was any public comment. Hearing none he called for the vote.
The motion carried unanimously (one absence).
Commissioner Levine requested that the Board consider the feasibility and desirability
to televise Board of Water Commissioner meetings.
Commissioner Allen advised that he had previously been a proponent of televising the
meetings; he advised the suggestion had been considered but it did not cost out.
Commissioner Shannon commented on the suggestion of televising the Board
meetings. He advised he was adamantly opposed to the idea.
President Saltzgaver advised he would not take a stand on the matter; but did want
to point out that the Board meeting audience was filled with staff members and no one
from the public.
Commissioner Allen advised he had also requested in the past that the Board
schedule night meetings to increase public participation. He noted the night meeting
schedule had lasted approximately 32 to 36 meetings, and in all of that time public
attendees had numbered about three. He advised the Board had returned to a day meeting
schedule.
Commissioner Levine advised the comments from Commissioners Shannon and
Allen were so compelling that he was withdrawing his suggestion that Board meetings be
televised.
Commissioner Allen requested that staff agendize an update on the $26,000
Greywater Pilot Program.
President Saltzgaver asked if Assistant General Manager, Anatole Falagan could
provide an update on the request to have gallons per day data be printed on the monthly
utility bills.
Board of Water Commissioners
October 16, 2014
Page 17
Mr. Falagan noted that efforts were underway to have the statistic of gallons per day
usage printed on the utility bill. He also noted that the efforts were focused on getting the
printed statistic as quickly as possible, with a continued effort to have the recording and
tracking of the statistic formally added to the CIS so future calculations could compare with
prior years’ usage. He anticipated that the gallons per day statistic would be added to the
printed bill within the next two months.
15.
ADJOURNMENT
There being no further business to come before the Board, President Saltzgaver
adjourned the regular meeting at 10:56 a.m. to the next regular meeting for the Water
Commission to be held November 6, 2014, in the Board Room of the Administration
Building, 1800 E. Wardlow Road, in Long Beach, California.
_______________________________
Arthur M Levine, Secretary
Attest:
___________________________
Harry M. Saltzgaver, President
ITEM 4.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
PRESIDENT’S REPORT
ITEM 5.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
GENERAL MANAGER’S REPORT
AGENDA ITEM 8
9:15 A.M.
Closed Session:
a.
The possibility of initiation of litigation pursuant to paragraph (4) of
subdivision (d) of Section 54956.9 (one matter)
ITEM 9.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
LEGISLATIVE/PUBLIC
AFFAIRS ISSUES
AGENDA
BOARD OF WATER COMMISSIONERS
REGULAR MEETING OF THURSDAY, OCTOBER 16, 2014, AT 9:00 A.M.
LONG BEACH WATER DEPARTMENT, ADMINISTRATION BUILDING
1800 E. WARDLOW ROAD
LONG BEACH, CALIFORNIA
1.
Pledge of Allegiance
2.
Public Comment:
GIVEN TO THE PUBLIC TO ADDRESS THE BOARD OF WATER
COMMISSIONERS CONCERNING NON-AGENDA ITEMS AND OTHER ITEMS
WITHIN THE JURISDICTION OF THE BOARD. EACH PERSON WILL BE
ALLOWED FIVE MINUTES UNLESS EXTENDED BY THE BOARD.
3.
Approval of Minutes – October 2, 2014
4.
Review Board Meeting Schedule for November 2014
 Harry M. Saltzgaver, President, Board of Water Commissioners
5.
President’s Report
 Harry M. Saltzgaver, President, Board of Water Commissioners
6.
General Manager’s Report
 Kevin L. Wattier, General Manager
7.
Consent Calendar:
a. Approval of Transfer of Funds by Journal Entry Dated October 16, 2014
b. Adopt Specifications WD-10-12 for the J. Will Johnson Tank No. 1 Rehabilitation
Project and authorize the General Manager to sign a construction contract with
Paso Robles Tank, Inc., in the amount of $760,680.00
8.
Authorization to attend the sixth annual CORO Water Conference, Tuesday,
November 18, 2014, at the Taglyan Complex, Los Angeles, California
 Kevin L. Wattier, General Manager
9.
Create the Synthetic Turf Pilot Program, which would provide an incentive to
replace grass lawns with synthetic turf
 Matthew P. Lyons, Director of Planning and Conservation.
10.
Board update on Long Beach Water Department’s progress towards meeting the
20 x 2020 targets imposed on retail water agencies by SBx7-7 legislation
 Matthew P. Lyons, Director of Planning and Conservation.
11.
Discussion regarding creation of one or more Board of Water Commissioner
standing committees
 Harry M. Saltzgaver, President, Board of Water Commissioners
October 16, 2014
Page 2
12.
Report of the Metropolitan Water District (MWD) Board Meeting on October 14,
2014
13.
Legislative/Public Affairs Issues
 Kevin L. Wattier, General Manager
14.
New Business
15.
Adjournment to the next Regular Meeting, Thursday, November 6, 2014, at 9:00
a.m. in the Board Room at 1800 E. Wardlow Road, Long Beach, CA.
Written materials relating to any item on the Commission's agenda which are submitted to the
Commission after distribution of the agenda packet are available for public inspection at the Water
Department Administration Offices located at 1800 E. Wardlow Road, Long Beach, CA 90807.
October 16, 2014
Page 3
If language interpretation for non-English speaking persons is desired or if a special accommodation
is desired pursuant to the Americans with Disabilities Act, please make your request by phone to the
City Clerk Department at (562) 570-6101, 72 hours prior to the Charter Commission meeting.
Kung ang pasalitang pagsasalin-wika para sa mga taong hindi nagsasalita ng Ingles ay hinahangad
o kung ang isang natatanging kaluwagan ay hinahangad alinsunod sa Batas sa mga Amerikanong
May Kapansanan, mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa
Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 oras bago ang pulong ng Komisyon sa Karta.
Si desea una interpretación en otro idioma para las personas que no hablan inglés o si se desea
una adaptación especial de acuerdo con la Ley de Estadounidenses con Discapacidad, realice su
pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes
de la reunión de la Comisión de Estatutos.
If language translation of the Commission agenda and minutes for non-English speaking persons is
desired please make your request by phone to the City Clerk Department at (562) 570-6101, 72
hours prior to the Commission meeting.
Kung ang pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga
taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng
telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 pitong oras bago ang pulong ng
Komisyon.
Si desea obtener la traducción lingüística de la agenda y las actas de la Comisión para las
personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría
Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión.
MINUTES
REGULAR MEETING OF THE BOARD OF WATER COMMISSIONERS
LONG BEACH, CALIFORNIA
OCTOBER 2, 2014
The Board of Water Commissioners of the City of Long Beach met in the Board Room
of the Administration Building, 1800 E. Wardlow Road, Long Beach, California, on October
2, 2014.
The meeting was called to order at 9:00 a.m. by President Saltzgaver.
PRESENT: Harry Saltzgaver
Frank Martinez
John Allen
Robert Shannon
Arthur Levine
Richard Anthony
Kevin L. Wattier
Sandra L. Fox
B. Anatole Falagan
Kaylee Weatherly
Paul T. Fujita
Tai Tseng
Matthew P. Lyons
Eric Leung
Robert Verceles
Abelardo Rendon
Jennifer Rojas
Dipak Bhagat
Dynna Long
Joyce Barkley
Brianna Pagan
Evana Gendron
Chris Wilkerson
Kelly Wilkerson
Mike Arnold
ABSENT:
1.
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Deputy City Attorney
General Manager
Secretary to the Board of Water
Commissioners
Assistant General Manager
Assistant to the General Manager
Director of Finance
Director of Operations
Director, Planning & Conservation
Director of Engineering
Division Engineer
Division Engineer
Procurement & Warehouse Officer
Telemetry Systems Superintendent
Office Administrator
Water Conservation Specialist
Planner II – Non-Career
Business Systems Specialist IV
LBWD Retiree
Spouse of Chris Wilkerson
Legislative Advocacy Consultant
NONE
PLEDGE OF ALLEGIANCE
Dynna Long led the Board and audience in the Pledge of Allegiance.
2.
PUBLIC COMMENT
President Saltzgaver opened the public comment period. As there were no requests
to address the Board on non-agenda items, the public comment period was closed.
Board of Water Commissioners
October 2, 2014
Page 2
3.
APPROVAL OF MINUTES
September 18, 2014
President Saltzgaver instructed the Board to consider approval of the updated
September 18, 2014 minutes they had received electronically. He called for comments or
corrections.
Commissioner Allen made a motion to approve the minutes of the September 18,
2014 meeting. Commissioner Shannon seconded the motion. President Saltzgaver
called for the vote. The minutes were approved by a 4-1 vote (Commissioner
Levine abstained).
4.
STAFF RETIREMENT – CHRIS WILKERSON
 Harry M. Saltzgaver, President, Board of Water Commissioners
President Saltzgaver acknowledged the celebration of Chris Wilkerson’s retirement
after a total of 32 years and 6 months of service. He gave a summary of Chris’s service,
noting his many accomplishments and plans for the years ahead.
Commissioner Levine expressed his thanks to Chris for his distinguished service over
the years. He noted it was people like Chris who make the Long Beach Water Department
so strong.
Chris commented on his career with the City and the Long Beach Water Department.
Chris was presented with a retirement plaque and a resolution from the Board of
Water Commissioners. Commemorative photos were taken during the presentation.
The General Manager congratulated Chris on his retirement. He also reported that
during the last fiscal year that there had been no category 1 or 2 sanitary sewer overflows.
He noted this was a record in the history of the department since they had taken over the
city’s sewer system in 1998. He attributed this to Chris’s involvement in instituting a program
of the use of smart covers on problem sewer areas throughout the city.
5.
ELECTION OF OFFICERS – PRESIDENT, VICE PRESIDENT, SECRETARY
President Saltzgaver stated that he would accept nominations for position of
President of the Board of Water Commissioners.
Commissioner Martinez nominated Harry Saltzgaver to a second term as Board
President.
Board of Water Commissioners
October 2, 2014
Page 3
President Saltzgaver asked if there were any other nominations for President.
Hearing none he closed the nominations for President and called for the vote. President
Saltzgaver was unanimously elected as President to the Board.
President Saltzgaver stated that he would accept nominations for position of Vice
President of the Board of Water Commissioners.
Commissioner Levine nominated Frank Martinez for the position of Board Vice
President.
President Saltzgaver asked if there were any other nominations for Vice President.
Hearing none he closed the nominations for Vice President and called for the vote. Vice
President Martinez was unanimously elected as Vice President to the Board.
President Saltzgaver stated that he would accept nominations for position of
Secretary of the Board of Water Commissioners.
Commissioner Shannon placed the name of Art Levine in nomination for the position
of Secretary
President Saltzgaver asked if there were any other nominations for Secretary.
Hearing none he closed the nominations for Secretary and called for the vote. Art Levine
was unanimously elected as Secretary to the Board.
President Saltzgaver thanked the officers for their service in advance.
6.
PRESIDENT’S REPORT
 Harry M. Saltzgaver, President, Board of Water Commissioners
President Saltzgaver reported he had attended the Camp Fire annual benefit
auction on September 25, 2014. He noted they had thanked the Long Beach Water
Department for its effort in providing access to recycled water at their Camp Shiwaka.
7.
GENERAL MANAGER’S REPORT
 Kevin L. Wattier, General Manager
SEPTEMBER 2014 WATER SALES REVIEW
Mr. Wattier noted that water sales in September 2014 were a record low for the
month of September since 1965, even with an approximate 30% increase in the
population. He also commented on the higher than normal temperatures experienced in
September 2014.
He reviewed September 2014 water usage data which indicated it was 19.0% below
the historical average. He reported the demand in the current fiscal year was 14.1% below
the historical average; and twelve month demand was 14.1% below the historical average.
Board of Water Commissioners
October 2, 2014
Page 4
He noted discrepancies in recent local press reports regarding gallons-per-capita
per day (gpcd) usage; and noted how these statistics were computed – some for residential
use only; and others for total water used within an agency’s system divided by the
population statistics. He advised that this type of discrepancy had occurred in a recent LA
Daily News article where they had compared Los Angeles and Long Beach usage
incorrectly. He noted the newspaper had advised they would be printing a correction to
this report.
Mr. Wattier reported that GPCD data will be part of the State’s required information
to be reported by water agencies on a monthly basis, so he noted the media would
probably be using this data more often in their news articles.
Commissioner Levine commended staff in getting out the need for conservation
message; and the cooperation of the citizens in complying with this request which had led
to this record low water usage statistic.
Commissioner Allen attempted to make a comment on the record, but his
microphone was not switched on.
President Saltzgaver inquired what one billing unit equates to; and asked how
difficult it would be to have this information added to the monthly bills.
Mr. Wattier responded that one billing unit equals 748 gallons of water. He noted
that staff had requested several months ago that the people who produce the monthly bills
add billing units to the monthly bills. He asked Mr. Falagan to provide an update on this
request. Mr. Falagan noted the request to modify the printed bill to include the conversion
to gallons was part of a package of modifications that were currently being reviewed and
tested prior to having the printing contractor put them into production. He anticipated the
proposed package of changes to the bill would be implemented within the next two months.
Mr. Wattier advised that as there is more and more focus on GPCD data it would be
very useful to the consumer to have this information included on their monthly bills.
President Saltzgaver inquired how the LBWD Water Waster app had been
functioning; and inquired if reports had fallen off.
Mr. Lyons advised that Ms. Keyes would be better able to respond to this inquiry but
she was not in attendance at the meeting. He advised that the reports from the app were
included in the conservation water waster database, and that these reports were continuing
to come in at record levels.
Mr. Wattier advised that staff would get back to the Board with the Water Waster
app data.
Board of Water Commissioners
October 2, 2014
Page 5
METROPOLITAN WATER DISTRICT (MWD) BOARD MEETING MINUTES
Mr. Wattier updated the Board regarding their inquiry regarding receipt of copies of
the Metropolitan Water District board minutes. He reported that MWD normally finalizes
their monthly Board meeting minutes and then takes them to their Board for approval at
their next Board meeting. Once their Board approves the meeting minutes, the MWD
Board Secretary forwards them to the LBWD Board Secretary for distribution.
He advised the September 9, 2014 MWD Board meeting minutes had not yet been
received as they are scheduled for approval at the next MWD Board meeting that will not
take place until October 14th. He advised that staff hoped to have these for distribution to
the Board at the next board meeting following MWD’s distribution.
Commissioner Shannon inquired if it is MWD’s position that draft minutes are not
subject to the Brown Act.
Deputy City Attorney Anthony advised he had not specifically asked MWD their
opinion on minutes as it relates to the Brown Act.
There was discussion regarding if MWD posts their minutes for approval with their
meeting packets. Mr. Wattier advised that he does not receive their Board packets, but he
advised he had not seen their minutes included in their online board packets.
Commissioner Shannon made a motion to have Deputy City Attorney Anthony send
a letter to the MWD Attorney asking for their official position as it relates to draft
minutes. Commissioner Allen seconded the motion.
President Saltzgaver asked if there were any questions or comments regarding this
motion. Hearing none he called for the vote. The motion carried unanimously.
REQUEST FOR METROPOLITAN WATER DISTRICT DIRECTOR REPORT
Mr. Wattier advised that he had passed on the Board’s request to the Long Beach
MWD Director, Suja Lowenthal, to come to future Board meetings to provide MWD
updates. He noted that her response to this request was unclear. He advised we would
have to see if she decides to attend future Board meetings.
METROPOLITAN WATER DISTRICT SHORTAGE ALLOCATION
Mr. Wattier reported that MWD plans to update their Shortage Allocation Plan
before December 2014, in anticipation of activation of this plan in the spring of 2015.
He noted there are ongoing conversations regarding the baseline to be used for
calculations. It will change from 2004-2006 to 2013-2014 (MWD fiscal years). He
Board of Water Commissioners
October 2, 2014
Page 6
expressed concern as to how conservation responses in those years will be accounted for
so as not to harm agencies that conserved water.
He advised the Board that the current Plan has no provisions for replenishment
water to the groundwater basins. He noted this matter is currently unresolved. He noted
this was critically important to LBWD, as 60% of our water supply is from the Central
Groundwater Basin. He reported that other pumpers in the basin are also concerned
regarding this matter.
Commissioner Allen inquired what the positions of Los Angeles and Orange County
were regarding replenishment.
Mr. Wattier advised that Los Angeles does not favor any form of replenishment; and
the Metropolitan Water District of Orange County has a more nuanced position – they want
some form of replenishment, but do not have a clear position.
SOUTHERN CALIFORNIA WATER COMMITTEE ANNUAL MEETING & DINNER
Mr. Wattier reported the Southern California Water Committee would be holding
their annual meeting and dinner on Thursday, October 23, 2014 at the Sheraton Universal
Hotel in Universal City. He noted as part of the department’s annual membership we have
access to a table for this event. He noted the keynote speaker would be Senate President
pro Tempore-elect, Kevin de Leόn, and that the Honorable Harriett Wieder Water
Leadership Award Recipient would be honored that evening.
8.
UNFINISHED BUSINESS:
AGENDA ITEM 8. HELD OVER FROM SEPTEMBER 18, 2014 BOARD MEETING:
AUTHORIZATION TO EXECUTE AN AGREEMENT WITH MICHAEL J. ARNOLD
AND ASSOCIATES FOR STATE LEGISLATIVE AND ADVOCACY SERVICES
FOR THE PERIOD BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER
30, 2015
 Kevin L. Wattier, General Manager
Mr. Wattier introduced Mr. Michael J. Arnold to the Board. Mr. Arnold gave a
presentation highlighting the legislative activities completed by his firm on behalf of the Long
Beach Water Department over the past year. He provided three handouts to the Board: 1)
2014 Legislative Highlights; 2) Legislative Status Report; and 3) Summary of Proposition 1
(the Water Bond).
He noted the respect afforded the Long Beach Water Department in the legislature
through the efforts of Mr. Wattier and in conjunction with his firm.
Commissioner Shannon thanked Mr. Arnold for an excellent presentation, and
requested that he make this a yearly presentation.
Board of Water Commissioners
October 2, 2014
Page 7
Commissioner Shannon asked for an assessment of the opposition to Proposition 1.
Mr. Arnold noted that opposition is primarily from the Northern California region and
the interested parties in the Klamath basin.
President Saltzgaver called for any further questions for Mr. Arnold. Hearing none he
called on Mr. Wattier for a staff report regarding agenda item 8.
Mr. Wattier advised the agreement was to continue State Legislative and Advocacy
services with Michael J. Arnold and Associates for one year (October 1, 2014 through
September 30, 2015).
Commissioner Shannon made a motion to execute an Agreement with Michael J.
Arnold and Associates for State Legislative and Advocacy Services for the period
beginning October 1, 2014 and ending September 30, 2015. . The motion was
seconded by Commissioner Allen.
President Saltzgaver asked if there were any further questions or discussion
regarding the agenda item. Hearing none he called for the vote. The motion carried
unanimously.
9.
CONSENT CALENDAR
President Saltzgaver asked if there were any questions or discussion regarding the
Consent Calendar items.
Commissioner Levine requested that item 9e. be pulled for discussion.
Commissioner Allen made a motion to adopt Consent Calendar items 9a. through 9d.
The motion was seconded by Commissioner Shannon.
Commissioner Martinez requested clarification on the selection process for Consent
Calendar item 9d.
Mr. Leung noted the various actions involved in the selection process used to
evaluate the proposals for Consent Calendar item 9d.
President Saltzgaver called for any further questions or public comment regarding
Consent Calendar items 9a. – 9d. Hearing none, he called for the vote. The motion passed
unanimously.
Board of Water Commissioners
October 2, 2014
Page 8
9a.
Approval of Transfer of Funds by Journal Entry Dated October 2, 2014
A communication was presented to the Board from Paul Fujita, which is on file at the
Long Beach Water Department.
9b.
Approve Retirement Order No.6121 for items that have become obsolete or
unrepairable during the current year, and authorize the removal of these items
from the Department’s fixed asset records. These items will not be sold at
auction
A communication was presented to the Board from Paul Fujita, which is on file at the
Long Beach Water Department.
9c.
Approve Retirement Order No.6122 for items that have become obsolete or
unrepairable during the current year, and authorize the removal of these items
from the Department’s fixed asset records. These items will not be sold at
auction
A communication was presented to the Board from Paul Fujita, which is on file at the
Long Beach Water Department.
9d.
Authorize the General Manager to execute an agreement with HDR, Inc., to
provide engineering design services for the SCADA Master Plan Study Project,
in an amount not-to-exceed $228,600
A communication was presented to the Board from Eric Leung, which is on file at
the Long Beach Water Department.
9e.
Authorize the General Manager to execute transfer payment(s) to the City of
Long Beach Fleet Services Bureau (Fleet Services) for the removal and
replacement of the emergency generator fuel tank at the Groundwater
Treatment Plant, in an amount not to exceed $409,216
President Saltzgaver called on Commissioner Levine to comment on Consent
Calendar item 9e. that he had requested be pulled from the Consent Calendar.
Commissioner Levine requested clarification on how the process works when a
LBWD repair is being made by another city department.
Mr. Wattier commented on the fact that Fleet Services had been tasked with
coordinating the replacement of fuel tanks throughout the city under an order that was in
place.
Board of Water Commissioners
October 2, 2014
Page 9
Mr. Anthony advised it is perfectly legal for city departments to contract with each
other to do work on their behalf. He noted he was unfamiliar with the order in place
regarding replacement of fuel tanks.
Mr. Tseng provided background on the fuel tank replacement order, and how Fleet
Services would be coordinating this repair for the Long Beach Water Department to ensure
compliance.
Commissioner Levine inquired if the Long Beach Water Department was the sole
beneficiary of the replacement fuel tank. Mr. Tseng responded yes.
Note: Commissioner Martinez left the meeting at 9:45 A.M.
President Saltzgaver called for additional questions or comments. Hearing none he
called for a motion.
Commissioner Levine made a motion to approve Consent Calendar item 9e. The
motion was seconded by Commissioner Shannon.
President Saltzgaver called for a vote on the motion. The motion passed
unanimously to approve Consent Calendar item 9e. The vote was 4 yes; 1 absent.
A communication was presented to the Board from Tai Tseng, which is on file at the
Long Beach Water Department.
10.
APPROVAL OF SPONSORSHIP OF THE HISTORICAL SOCIETY OF LONG
BEACH 19TH ANNUAL CEMETERY TOUR INCLUDING A DISPLAY
INTERPRETING THE LONG BEACH WATER DEPARTMENT’S HISTORY, AND
THE ROLE OF WATER IN LONG BEACH
 Kevin L. Wattier, General Manager
Note: Commissioner Martinez returned to the meeting at 9:48 A.M.
Mr. Wattier provided background on the sponsorship request for the Historical
Society’s 19th annual cemetery tour.
Commissioner Shannon inquired what the LBWD would receive for the sponsorship.
Mr. Wattier explained the department was entitled to a booth at the event; and a
historical display would be included at the event covering the history of Long Beach Water
and its role in the city’s development.
President Saltzgaver noted that the event location is below the hill where the first
source of water for the City of Long Beach was located.
Board of Water Commissioners
October 2, 2014
Page 10
President Saltzgaver asked if there were any other questions or comments
regarding agenda item 10.
Commissioner Levine made a motion, seconded by Commissioner Shannon that the
Board approve a sponsorship of the Historical Society of Long Beach 19th Annual
Cemetery Tour including a display interpreting the Long Beach Water Department’s
history, and the role of water in Long Beach.
President Saltzgaver called for the vote. The motion passed unanimously.
11.
ADOPT RESOLUTION NO. WD-1329 AUTHORIZING THE GENERAL MANAGER
TO ENTER INTO A PURCHASE AGREEMENT WITH CDWG, UNDER THE
PURCHASE CONDITIONS SPECIFIED IN THE EXISTING TCPN COOPERATIVE
PURCHASING AGREEMENT, FOR THE PURCHASE OF COMPUTER
EQUIPMENT TO CUMULATIVELY NOT EXCEED $120,000 PER YEAR WITHOUT
BOARD APPROVAL, SUBJECT TO TWO (1) YEAR RENEWALS AT THE
DISCRETION OF THE GENERAL MANAGER
 Monya Hawkins, Manager Information Technology
Mr. Falagan provided background information regarding the Cooperative Purchasing
agreement process. He explained his comments would cover both agenda item 11. And
12. since they were both requests to purchase items through this type of agreement.
He noted the Board approval on February 17, 2011 to allow purchases under the
TCPN, cooperative purchasing network program set up for governmental agencies.
He advised the purchases with both CDWG and GovConnection would be for
computer equipment and peripherals to be installed at both the Treatment Plant and the
Administration building.
He noted that depending on pricing, availability and delivery the purchases could be
made with either vendor (CDWG or GovConnection).
Mr. Falagan pointed out that the board letter for this agenda item had incorrectly
identified the Cooperative Purchasing Agreement as CDWG in both the title and option 1.
He advised it should have read TCPN.
President Saltzgaver explained that since these items were resolutions they would
require a roll call vote, and would be voted on separately.
Mr. Anthony reminded the President that prior to the vote on the last agenda item he
had failed to request public comment.
President Saltzgaver asked for questions or comments from the Board regarding
agenda item 11.
Board of Water Commissioners
October 2, 2014
Page 11
Commissioner Levine asked if this was a renewal of an existing agreement.
Mr. Falagan advised that the department had had previous agreements with these
two companies, but the requests on today’s agenda were new agreements.
President Saltzgaver called for a motion.
Commissioner Allen made a motion, seconded by Commissioner Martinez to adopt
Resolution No. WD-1329 authorizing the General Manager to enter into a Purchase
Agreement with CDWG, under the purchase conditions specified in the existing
TCPN Cooperative Purchasing Agreement, for the purchase of computer equipment
to cumulatively not exceed $120,000 per year without board approval, subject to two
(1) year renewals at the discretion of the General Manager.
President Saltzgaver called for any additional questions, comments or public
comment.
Hearing none he called for a Roll Call vote.
A Roll Call vote was taken as follows:
AYES:
COMMISSIONERS:
NOES:
ABSENT:
ABSTAIN:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
FRANK MARTINEZ; JOHN ALLEN
ROBERT SHANNON; ARTHUR LEVINE
HARRY SALTZGAVER
NONE
NONE
NONE
The motion carried unanimously.
12.
ADOPT RESOLUTION WD-1330 AUTHORIZING THE GENERAL MANAGER
TO ENTER INTO A PURCHASE AGREEMENT WITH GOVCONNECTION
UNDER THE PURCHASE CONDITIONS SPECIFIED IN THE EXISTING TCPN
COOPERATIVE PURCHASING NETWORK AGREEMENT (TCPN) TO
PURCHASE COMPUTER EQUIPMENT TO CUMULATIVELY NOT EXCEED
$120,000 PER YEAR WITHOUT BOARD APPROVAL, SUBJECT TO TWO (1)
YEAR RENEWALS AT THE DISCRETION OF THE GENERAL MANAGER
 Monya Hawkins, Manager Information Technology
President Saltzgaver advised that agenda item 12. was exactly like agenda item 11.
except for the vendor name change.
Commissioner Allen made a motion, seconded by Commissioner Levine to adopt
Resolution WD-1330 authorizing the General Manager to enter into a Purchase
Agreement with GovConnection under the purchase conditions specified in the
existing TCPN Cooperative Purchasing Network Agreement (TCPN) to purchase
Board of Water Commissioners
October 2, 2014
Page 12
computer equipment to cumulatively not exceed $120,000 per year without board
approval, subject to two (1) year renewals at the discretion of the General Manager.
President Saltzgaver asked if there were any questions, comments from the Board
or the public.
Hearing none he called for a Roll Call vote.
A Roll Call vote was taken as follows:
AYES:
COMMISSIONERS:
NOES:
ABSENT:
ABSTAIN:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
FRANK MARTINEZ; JOHN ALLEN
ROBERT SHANNON; ARTHUR LEVINE
HARRY SALTZGAVER
NONE
NONE
NONE
The motion carried unanimously.
13.
ADOPT RESOLUTION NO. WD-1331 AMENDING RESOLUTION NO. WD-1315,
CREATING OFFICES AND POSITIONS IN THE PERMANENT SERVICE OF THE
LONG BEACH WATER DEPARTMENT, FIXING THE AMOUNT OF
COMPENSATION FOR SUCH OFFICES AND POSITIONS, AND RESCINDING
ALL OTHER RESOLUTIONS OR ORDERS RELATING THERETO
 B. Anatole Falagan, Assistant General Manager
Mr. Falagan advised that the presentation regarding agenda item 13. would be
provided by Ken Bott, Administrative Officer and Tai Tseng, Director of Operations.
Mr. Bott provided background on the Salary Resolution for the Long Beach Water
Department. He gave an overview of the purpose of the Salary Resolution, and the types
of changes affecting classifications that would prompt the Board’s review and consideration
of changes to the resolution. He noted that two specific changes were being considered.
The first was a new classification of Utility Electrician and Utility Electrical Supervisor. The
second was changing the certification requirements for the Water Treatment Operator III,
IV and Water Treatment Supervisor classifications. The other changes proposed were
administrative corrections to the resolution.
Mr. Tseng provided an overview of the challenges faced by LBWD using the current
City classification of Electrician. He summarized the requirements for performing electrical
work at LBWD, noted the difference in skills required when compared to the City
classification, and summarized the requirements for the two (2) new classifications
proposed.
Board of Water Commissioners
October 2, 2014
Page 13
Mr. Tseng also gave an overview of current certification requirements for Operations
staff in the Treatment Plant Control Room and in response to incidents affecting the
Distribution system.
He noted how incorporating certifications that are currently
compensated as skill pays into the basic requirements for the Water Treatment Operator
III, IV, and Water Treatment Supervisor classifications would increase staff availability for
rotation assignments and operational efficiencies.
Mr. Bott noted the compensation analysis that was done to establish proposed
salary grades for the new Electrician positions. He also gave an overview of the proposed
grade change that would reflect the incorporation of the skill pay into the base pay for the
affected Water Treatment Operator classifications.
Mr. Bott advised the next step would be to submit the revised Salary Resolution to
the City Council for approval. Then staff would work with the City’s Human Resources
Department and Civil Service Department to create/amend classifications and subsequent
salary ranges.
Mr. Falagan provided closing comments regarding the requested action in revising
the current LBWD salary resolution. He noted that historically the City’s Human Resources
Department is reluctant to increase job classifications, so explained there may be some
resistance on their part to support these requested changes.
Mr. Wattier advised the Board that staff had made the City’s Human Resources
Department aware of these potential changes. He noted they had advised they were not
supportive of this new classification.
Mr. Bott explained the next step would be the LBWD would work with Civil Service
on establishing this new classification.
Commissioner Shannon inquired if staff expected resistance from Civil Service. Mr.
Bott advised he did not.
Commissioner Allen made a motion, seconded by Commissioner Martinez to adopt
Resolution No. WD-1331 amending Resolution No. WD-1315, creating offices and
positions in the permanent service of the Long Beach Water Department, fixing the
amount of compensation for such offices and positions, and rescinding all other
resolutions or orders relating thereto.
President Saltzgaver called for questions or comments from the Board on the salary
resolution agenda item.
Commissioner Shannon recommended creating an ad hoc committee to meet with
the City in support of staff’s recommendation.
President Saltzgaver inquired if the Port had similar concerns with electricians in
their employ. Mr. Tseng advised that staff had contacted the Port and they had advised
Board of Water Commissioners
October 2, 2014
Page 14
that most of their electrical work is tenant improvements related to commercial work. He
reported that ship companies hire electrical contractors to assist in their docking areas.
President Saltzgaver asked how the department would assist Water Treatment
Operators in obtaining their D3 certification. Mr. Tseng advised that the department offers
different types of certification classes twice a year. He noted that all current Water
Treatment Operators have their D3 certifications.
Mr. Wattier clarified that there would be a negotiated, implemented program
developed and agreed upon by the department and the bargaining unit establishing
timeframes, and milestones that must be met. Those employees meeting those parameters
would successfully stay in their job classifications, and there would be ramifications for those
who do not.
President Saltzgaver asked Commissioner Shannon if his earlier suggestion could be
considered separately from the motion on the table. Commissioner Shannon agreed.
There was discussion regarding the number of Grade 5 operators currently certified in
the department. Mr. Tseng advised there is a total of four Grade 5 operators.
President Saltzgaver asked if there was any public comment regarding agenda item
13. Hearing none he called for the Roll Call vote.
A Roll Call vote was taken as follows:
AYES:
COMMISSIONERS:
NOES:
ABSENT:
ABSTAIN:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
FRANK MARTINEZ; JOHN ALLEN
ROBERT SHANNON; ARTHUR LEVINE
HARRY SALTZGAVER
NONE
NONE
NONE
The motion carried unanimously.
President Saltzgaver called on Commissioner Shannon to take the lead on
establishing the previously suggested ad hoc committee.
Commissioner Shannon made a motion that an ad hoc committee be appointed, to
consist of two members of the Board of Water Commissioners; himself, and he called
for a volunteer as the second member, and the General Manager. Commissioner
Allen seconded the motion.
President Saltzgaver asked for the purpose of the ad hoc committee.
Commissioner Shannon suggested that the ad hoc committee meet with Human
Resources Director, Debbie Mills and anyone else from her staff who she included in the
Board of Water Commissioners
October 2, 2014
Page 15
meeting to understand their position regarding adding classifications, and then to persuade
them to agree with staff’s suggested position. He further explained that failing that, the ad
hoc committee should meet with the chair of the appropriate city council committee to lobby
them and possibly agendize an item to discuss the LBWD position, prior to going to the full
city council.
President Saltzgaver suggested changing the word lobby as previously mentioned to
the word educate.
President Saltzgaver called for questions or comments regarding forming the ad hoc
committee. Hearing none he called for the vote. The motion carried unanimously.
President Saltzgaver called for a volunteer to fill the second position on the ad hoc
committee. Commissioner Allen agreed to be the second member.
14.
LEGISLATIVE/PUBLIC AFFAIRS ISSUES
 Kevin L. Wattier, General Manager
Mr. Wattier reported on AB2434, legislation which exempts lawn-to-garden project
rebates from California state taxation.
15.
NEW BUSINESS
Commissioner Martinez reported on his recent trip to San Antonio, Texas where he
was able to tour their water system plant (SAWS). While there he was in discussions
regarding sewer smart covers, and reported on the LBWD success with this type of
technology.
He also advised that while in Texas he had attended the Texas Association of Clean
Water Agencies event, and had made a presentation regarding the Long Beach Water
Department covering some of their recent milestones. He noted they were interested in
the LBWD lawn-to-garden program. He advised he had extended an invitation to leaders
from these agencies to come to tour the Long Beach Water Department facilities.
Board of Water Commissioners
October 2, 2014
Page 16
16.
ADJOURNMENT
There being no further business to come before the Board, President Saltzgaver
adjourned the regular meeting at 10:28 a.m. to the next regular meeting for the Water
Commission to be held October 16, 2014, in the Board Room of the Administration
Building, 1800 E. Wardlow Road, in Long Beach, California.
_______________________________
Arthur M. Levine, Secretary
Attest:
___________________________
Harry M. Saltzgaver, President
NOVEMBER 2014
BOARD MEETING SCHEDULE
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
1
ALL SAINTS DAY
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
DAYLIGHT SAVING
TIME ENDS
ELECTION DAY
ALL SOULS DAY
____________
30
VETERANS DAY
9:00 A.M.
BOARD
ABSENT:
9:00 A.M.
BOARD
ABSENT: ALLEN
THANKSGIVING
HOLIDAY
11:30 A.M. –
STATE OF THE
COUNTY
ADDRESS
DAY AFTER
THANKSGIVING
HOLIDAY
ITEM 5.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
PRESIDENT’S REPORT
ITEM 6.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
GENERAL MANAGER’S REPORT
ITEM 10.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
BOARD UPDATE ON
LONG BEACH WATER
DEPARTMENT’S PROGRESS
TOWARDS MEETING THE
20 X 2020 TARGETS IMPOSED
ON RETAIL AGENCIES BY
SBX7-7 LEGISLATION
ITEM 11.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
DISCUSSION REGARDING CREATION
OF ONE OR MORE BOARD OF WATER
COMMISSIONER
STANDING COMMITTEES
Tuesday, October 14, 2014
Meeting Schedule
REVISION 2
Regular Board Meeting
7:00-8:00 a.m.
Rm. 2-413
Dirs. Computer
Training
8:30 a.m.
Rm. 2-145
L&C
10:00 a.m.
Rm. 2-456
OP&T
12:00 p.m.
Board Room
Board Meeting
October 14, 2014
12:00 p.m. -- Board Room
MWD Headquarters Building

700 N. Alameda Street

Los Angeles, CA 90012
1. Call to Order
(a)
Invocation: Arturo Castro, Principal Auditor, Audit Department
(b)
Pledge of Allegiance: Director Glen Dake
2. Roll Call
3. Determination of a Quorum
4. Opportunity for members of the public to address the Board on matters
within the Board's jurisdiction. (As required by Gov. Code § 54954.3(a))
5. OTHER MATTERS
A.
Approval of the Minutes of the Meeting for September 9, 2014. (A copy
has been mailed to each Director)
Any additions, corrections, or omissions
B.
Report on Directors' events attended at Metropolitan expense for month of
September
REVISED: Date of Notice: October 8, 2014
Board Meeting Agenda
Page 2
Added
October 14, 2014
C.
Induction of new Director, Don Calkins, from city of Anaheim
(a) Receive credentials
(b) Report on credentials by General Counsel
(c) File credentials
(d) Administer Oath of Office
(e) File Oath
D.
Induction of new Director, Larry McKenney, from Municipal Water District
of Orange County
(a) Receive credentials
(b) Report on credentials by General Counsel
(c) File credentials
(d) Administer Oath of Office
(e) File Oath
E.
Induction of new Director, Yen C. Tu, from San Diego County Water
Authority
(a) Receive credentials
(b) Report on credentials by General Counsel
(c) File credentials
(d) Administer Oath of Office
(e) File Oath
F.
Approve committee assignments
G.
Chairman's Monthly Activity Report
6. DEPARTMENT HEADS' REPORTS
A.
General Manager's summary of Metropolitan's activities for the month of
September
B.
General Counsel’s summary of Legal Department activities for the month
of September
C.
General Auditor's summary of activities for the month of September
D.
Ethics Officer's summary of activities for the month of September
REVISED: Date of Notice: October 8, 2014
Board Meeting Agenda
Page 3
October 14, 2014
7. CONSENT CALENDAR ITEMS — ACTION
7-1
Appropriate $700,000; and authorize two rehabilitation projects at the
F. E. Weymouth Water Treatment Plant (Approp. 15477). (E&O)
Recommendation:
Option #1:
Adopt the CEQA determination that the proposed action is categorically
exempt, and
a. Appropriate $700,000;
b. Authorize final design to improve the domestic and fire water system at
the Weymouth plant; and
c. Authorize preliminary design to rehabilitate Metropolitan’s
demonstration-scale testing facility.
7-2
Appropriate $960,000; and authorize three rehabilitation projects at
Lake Skinner and the Robert A. Skinner Water Treatment Plant
(Approp. 15485). (E&O)
Recommendation:
Option #1:
Adopt the CEQA determination that this action is categorically exempt, and
a. Appropriate $960,000;
b. Authorize design and construction of modifications to the Lake Skinner
outlet tower chlorine system and the finished water reservoir chemical
mixing system; and
c. Authorize design to replace the Skinner Administration Building’s
HVAC system.
7-3
Appropriate $1.15 million; and award $783,333 contract to Malibu Pacific
Tennis Courts, Inc. to replace equipment storage buildings at Gene
Pumping Plant (Approp. 15438). (E&O)
Recommendation:
Option #1:
Adopt the CEQA determination that this action is categorically exempt, and
a. Appropriate $1.15 million; and
b. Award $783,333 contract to Malibu Pacific Tennis Courts, Inc. to
construct two storage buildings at Gene Pumping Plant.
(END OF CONSENT CALENDAR)
REVISED: Date of Notice: October 8, 2014
Board Meeting Agenda
Page 4
October 14, 2014
8. OTHER BOARD ITEMS — ACTION
8-1
Appropriate $3.81 million; and award $2,565,063 contract to HobbsBannerman, Inc. for improvements to the industrial wastewater handling
system at the Henry J. Mills Water Treatment Plant (Approp. 15452).
(E&O)
Recommendation:
Option #1:
Adopt the CEQA determination that the proposed action has been previously
addressed in the 2010 categorical exemptions, and
a. Appropriate $3.81 million; and
b. Award $2,565,063 contract to Hobbs-Bannerman, Inc. for improvements
to the Mills industrial wastewater handling system.
8-2
Appropriate $3.06 million; and authorize final design to rehabilitate the
sump systems at each Colorado River Aqueduct pumping plant
(Approp. 15438). (E&O)
Recommendation:
Option #1:
Adopt the CEQA determination that this action is categorically exempt, and
a. Appropriate $3.06 million; and
b. Authorize final design to rehabilitate the sump systems at each CRA
pumping plant.
8-3
Authorize amendment to agreement with California Department of Water
Resources to purchase surface water supplies from Yuba County Water
Agency; and appropriate up to $20 million for water transfer payments
from the Water Management Fund. (WP&S)
Recommendation:
Option #1:
Adopt the CEQA determination that the proposed action was addressed in
prior environmental documentation, and
a. Authorize the General Manager to execute an amendment to the
agreement with DWR to purchase surface water supplies from YCWA
consistent with the key terms outlined in the board letter and in
Attachment 1 to the letter and in a form approved by the General
Counsel; and
b. Appropriate up to $20 million for water transfer payments from the
Water Management Fund.
REVISED: Date of Notice: October 8, 2014
Board Meeting Agenda
Page 5
8-4
October 14, 2014
Authorize refinements to the Local Resources Program. (WP&S)
Recommendation:
Option #1:
Adopt the CEQA determination that the proposed action is not defined as a
project and is not subject to CEQA, and authorize
a. Increasing the LRP maximum incentive amount to $340/AF;
b. Including alternative payment structures for new local projects as
outlined in Attachment 2 to the board letter and the general program
information outlined in Attachment 1 of the letter;
c. Including on-site retrofits as eligible costs in the LRP;
d. Including seawater desalination as an eligible resource in the LRP; and
e. Entering into reimbursable agreements with member agencies as
outlined in Attachment 3 to the board letter.
8-5
Authorize water supply exchange agreement and amend the Coordinated
Operating Agreement with San Bernardino Valley Municipal Water District.
(WP&S)
Recommendation:
Option #1:
Adopt the CEQA determination that the action is not subject to CEQA, and
authorize the General Manager to enter into an exchange agreement and
amend the existing COA with Valley District consistent with the terms outlined
in the board letter and in a form approved by the General Counsel.
8-6
Added
Appropriate $6.04 million; award $3,555,971.27 procurement contract to
CDW Corporation for communication network hardware; and authorize
three projects to upgrade Metropolitan’s communication network
(Approp. 15487). (OP&T)
Recommendation:
Option #1:
Adopt the CEQA determination that the proposed action is not subject to CEQA and
is categorically exempt, and
a. Appropriate $6.04 million;
b. Award $3,555,971.27 procurement contract to CDW Corporation to supply
network switches and routers;
c. Authorize final design of network room upgrades at Metropolitan’s
Headquarters Building; and
Authorize preliminary design and field assessments of microwave upgrades at
remote sites.
REVISED: Date of Notice: October 8, 2014
Board Meeting Agenda
Page 6
8-7
October 14, 2014
Authorize the General Manager to execute the Fifth Amendment to the
District-Edison Service and Interchange Agreement. (E&O)
Recommendation:
Option #1:
Adopt the CEQA determination that the proposed action is not defined as a
project and is not subject to CEQA, and authorize the General Manager to
execute the Fifth Amendment to the District-Edison 1987 Service and
Interchange Agreement under the terms described in the board letter to
reinstate Edison Purchased Power using an hourly pricing methodology under
the CAISO tariff to value the transactions.
8-8
Appropriate $2.3 million; and award $1,465,000 contract to Kiewit
Infrastructure West Co. for seismic upgrades to the east washwater tank at
the F. E. Weymouth Water Treatment Plant (Approp. 15369). (E&O)
Recommendation:
Option #1:
Adopt the CEQA determination that this action has been previously
addressed in the certified EIR and that no further environmental analysis or
documentation is required, and
a. Appropriate $2.3 million; and
b. Award $1,465,000 contract to Kiewit Infrastructure West Co. for seismic
upgrades to the Weymouth plant’s east washwater tank.
8-9
Report on Alameda County Water District, et al. v. Sacramento Regional
County Sanitation District, Sacramento County Superior Court Case
No. 05CS00913; and authorize final settlement. (L&C)
[Conference with legal counsel—existing litigation; to be heard in closed session
pursuant to Gov. Code Section 54956.9(d)(1)]
Added
Recommendation:
Option #1:
Adopt the CEQA determination that the proposed action is not defined as a
project, and authorize the General Counsel to execute a settlement as outlined
in the board letter.
REVISED: Date of Notice: October 8, 2014
Board Meeting Agenda
Page 7
October 14, 2014
9. BOARD INFORMATION ITEMS
9-1
Compliance with Fund Requirements and Bond Indenture Provisions.
(F&I)
10. FUTURE AGENDA ITEMS
11. BOARD INFORMATION ITEMS (Contd.)
a.
Discussion of General Manager’s performance goals and objectives. (No
action to be taken)
b.
Discussion of General Counsel’s performance goals and objectives. (No
action to be taken)
c.
Discussion of General Auditor’s performance goals and objectives. (No
action to be taken)
d.
Discussion of Ethics Officer’s performance goals and objectives. (No
action to be taken)
12. ADJOURNMENT
NOTE: At the discretion of the Board, all items appearing on this agenda and all committee agendas, whether or not
expressly listed for action, may be deliberated and may be subject to action by the Board.
Each agenda item with a committee designation will be considered and a recommendation may be made by one or
more committees prior to consideration and final action by the full Board of Directors. The committee designation
appears in parentheses at the end of the description of the agenda item e.g. (E&O, F&I). Committee agendas may
be obtained from the Board Executive Secretary.
Writings relating to open session agenda items distributed to Directors less than 72 hours prior to a regular meeting
are available for public inspection at Metropolitan's Headquarters Building and on Metropolitan's Web site
http://www.mwdh2o.com.
Requests for a disability related modification or accommodation, including auxiliary aids or services, in order to
attend or participate in a meeting should be made to the Board Executive Secretary in advance of the meeting to
ensure availability of the requested service or accommodation
REVISED: Date of Notice: October 8, 2014
ITEM 13.
A VERBAL
PRESENTATION
WILL BE MADE AT
BOARD MEETING
LEGISLATIVE/PUBLIC
AFFAIRS ISSUES