Publishing Mail
Rate card
Royal Mail Publishing Mail®
January 2015
Helping your
business thrive
and prosper
In a digital world, consumers place a high value
on mail. We believe in the power of 1 to 1
communications to build customer relationships.
Technology has transformed communications,
but the core strengths of mail have endured and
in some cases grown even stronger. Mail helps
you connect with your customers and attract new
customers in a way that few other channels can,
especially when combined with digital.
Royal Mail is the UK’s designated Universal
Postal Service Provider, supporting customers,
businesses and communities across the country.
We are the only company that has the capability to
deliver a ‘one-price-goes-anywhere’, six-days-aweek service on a range of letters and parcels to
more than 29 million addresses across the UK.
Online Price Calculator
Use our online price calculator to find the
best options for your mailing. There’s also a
downloadable excel version.
www.royalmailtechnical.com/calculator
For other prices such as stamps, franking, parcels
and international please visit:
www.royalmail.com/prices
From 5th January 2015 prices in this rate card can be
found at www.royalmail.com/publishing-mail
Although correct at the time this price guide was produced
(December 2014), postal prices, fees and other conditions
are subject to revision from time to time and services may
need to be added or withdrawn.
Up-to-date information may be obtained by visiting
www.royalmail.com
Contents
Know your formats
4
Royal Mail Publishing Mail® Rate Card
Low Sort: Full prices and per gram increments
Calculating the price of your mailing
High Sort: Full prices and per gram increments
Calculating the price of your mailing
250k option
Publishing Mail with Premium option
Publishing Mail Profile
5
6
7
9
11
12
12
Adjustment charges
13
Know your formats
Publishing Mail
Here are the formats we use to work out the postage. Each format has its own size and weight limits.
The illustrations below will help you work out which format your item will fall into.
Low Sort OCR & Mailmark barcode
Table 1 – Full prices and per gram increments
Large Letter Up to 750g
max
W250mm
Large Letter – machine readable Up to 750g
max
L353mm
max
W245mm
max
L345mm
Weight
Large Letter OCR
0-100g
101-250g
251-750g
0-100g
101-250g
251-750g
Large Letter
Mailmark
2nd Class
Full Price
Per Gram
Increment
38.9p
N/A
49.4p
N/A
49.4p
0.1331p
39.4p
N/A
50.2p
N/A
50.2p
0.1348p
Prices in this table exclude VAT, which is charged at the standard rate.
Please note that Low Sort is not available with the Publishing Profile discount.
max
D10mm
max
D25mm
Format
1st Class
Full Price
Per Gram
Increment
54.9p
N/A
60.0p
N/A
60.0p
0.1561p
55.6p
N/A
60.6p
N/A
60.6p
0.1578p
Table 2 – Sortation and machine-readable discount
1st Class and 2nd Class
A3 Parcel Up to 750g
max
W297mm
Parcel Up to 2kg
max
L420mm
over
W297mm
over
L450mm
Direct items
8.40%
11.00%
Large Letter OCR
Large Letter Mailmark
Table 3 – Volume Related Discounts (VRDs)*
over
D25mm
Format
Large Letter
max
D25mm
Number of Items
1,000-9,999
10,000-19,999
20,000-39,999
40,000-59,999
60,000 +
1st Class and 2nd Class
OCR
0.00%
1.00%
1.50%
2.00%
3.00%
1st Class and 2nd Class
Mailmark barcode
0.00%
1.00%
2.50%
4.00%
4.50%
*Volume Related Discounts for direct items are based on total daily volumes over multiple sales order lines providing all items are posted on
the same day; posted from the same posting location (site); posted via the same product, format and magazine code, and only applies to direct
items (residue items are not counted towards the calculation). Low Sort and Volume related discounts are not available for our Publishing Mail
with Premium option or in conjunction with our Publishing Mail with 250k option discount or Publishing Mail with Profile option discount.
Please note when you are making a Low Sort posting and have the option on OBA to enter the volume as either Directs or Residues
please select the Direct option. While there is only one sorting option available to you, to ensure that the correct discounts are applied
please enter the items as ‘Directs’.
Table 4 – Trayed Mail Savings
Saving per item
Low Sort Large Letters (up to 10mm thick)
0.40p
Discounts apply after all other discounts (VRDs, sortation, profile price, etc) are applied but before VAT
For further information on using trays please visit www.royalmail.com/traysavings
4
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5
Publishing Mail
Publishing Mail
Calculating the price of your Publishing Mail with Low Sort option mailing
High Sort
Table 1 – Full prices and per gram increments
Step 1: F
ind the full price for the items you are mailing. If the item weighs more than 250g, then an
incremental price should be added to the full price based on the exact weight of the item.
The incremental price is calculated as the incremental weight in grams above 250g (or above
1000g if the item is heavier than 1000g), multiplied by the gram price increment. The result is
rounded to the nearest 1/10th of a penny.
Step 2: Identify the appropriate sortation and machine-readable discounts from Table 2.
Step 3: Add to the sortation and machine-readable discount the applicable Volume Related Discount
from Table 3.
1st Class
Format
Weight
Full Price
Per Gram
Increment
Full Price
Per Gram
Increment
Large Letter
0-100g
101-250g
251-750g
0-750g
751-1000g
1001-2000g
0-100g
101-250g
251-750g
55.6p
60.6p
60.6p
161.1p
161.1p
197.0p
97.7p
105.5p
105.5p
N/A
N/A
0.1578p
N/A
0.1300p
0.2200p
N/A
N/A
0.0897p
39.4p
50.2p
50.2p
134.9p
135.4p
168.0p
83.9p
90.6p
90.6p
N/A
N/A
0.1348p
N/A
0.1150p
0.2000p
N/A
N/A
0.0614p
Format
1st Class
Direct
Items
Residue
Items
2nd Class
Direct
Items
Residue
Items
Large Letter
Parcel
A3 Parcel
11.00%
15.00%
15.00%
4.10%
9.00%
9.00%
11.00%
15.00%
15.00%
4.10%
9.00%
9.00%
Parcel
Step 4: Apply the aggregate discount to the full price to calculate the item price.
A3 Parcel
Step 5: Multiply the prices by the number of items.
2nd Class
Prices in this table exclude VAT, which is charged at the standard rate.
Worked example
A 2nd Class posting of 98,277 Large Letters OCR weighing 302g each.
Table 2 – Sortation discounts
Step 1: T he full price = 49.4p + ((302 – 250) x 0.1331p) = 56.3212p rounded to the nearest
1/10th of a penny = 56.3p
Step 2: The sortation and machine-readable discount = 8.40% from Table 2.
Step 3: V
RD from Table 3 = 3.00% added to the sortation and machine-readable discount of 8.40%
gives a total of 11.40%
Step 4: Price = 56.3p x (100%-11.4%) = 49.882p
(49.882p x 98,277)/100 = £49,022.34 (excluding VAT).
Step 5: Price of mailing =
Trayed Mail Savings:
Low Sort Large Letter mailings presented in trays will save 0.40p per item from
Table 4 = (0.40p x 98,277)/100 = £393.11 (excluding VAT).
Total tray price of mailing = £49,022.34 - £393.11 = £48,629.23 (excluding VAT).
6
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7
Publishing Mail
Publishing Mail
High Sort
Table 3 – Volume Related Discounts*
Aggregating volumes on Direct selections to achieve and maximise Volume
Related Discounts:
Format
Large Letter
A3 & Parcel
Number of Items
0 – 9,999
10,000 – 19,999
20,000 – 39,999
40,000 – 59,999
60,000 +
0 – 4,999
5,000 – 7,999
8,000 – 11,999
12,000 – 19,999
20,000 +
1st Class
Direct
Items**
0.00%
1.00%
2.50%
4.00%
4.50%
0.00%
0.50%
0.80%
1.00%
2.00%
Residue
Items†
2nd Class
Direct
Items**
Residue
Items†
0.00%
1.00%
1.50%
2.00%
3.00%
0.00%
0.50%
0.80%
1.00%
2.00%
0.00%
1.00%
2.50%
4.00%
4.50%
0.00%
0.50%
0.80%
1.00%
2.00%
0.00%
1.00%
1.50%
2.00%
3.00%
0.00%
0.50%
0.80%
1.00%
2.00%
In order to reach the VRD discount threshold on any given posting day, and to maximise the level of
VRD obtainable, you can aggregate volumes on Direct selections in 2 ways:
1. Y ou can combine a number of the same product / service level mailings onto one confirmed sales
order. You will need to show in the comments field all the job reference numbers or part jobs
included on that confirmed sales order. If you do this and then have multiple entries on a single
confirmed sales order you must link the individual lines with the appropriate Customer Reference
Number (CRN) to maximise your Volume Related Discount.
2. If you are unable to show all mailings for one day on a single confirmed sales order (usually because
mailings are at different times) you must put the same Customer Reference Number (CRN) on each
confirmed sales order and against each multiple entry.
Any VRDs will be a credit on your account overnight (or a debit if any associated adjustments are made).
Calculating the price of your Publishing Mail with High Sort options mailing
*Volume Related Discounts are not available for our Publishing Mail with Premium option or in conjunction with our Publishing Mail with
250k option discount or our Publishing Mail with Profile High Sort option discount.
**Volume Related Discounts for direct items are based on total daily volumes over multiple sales order lines providing all items are
posted on the same day; posted from the same posting location (site); posted via the same product, format and magazine code, and
only applies to direct items (residue items are not counted towards the calculation).
†
For Residues, the volumes against the Direct selection and any multiple posting volumes against other sales order lines cannot be
counted towards the Volume Related Discount calculation.
Step 1: F
ind the full price for the items you are mailing. If the item weighs more than 250g
(above 750g for Parcels) then an incremental price should be added to the full price based
on the exact weight of the item. The incremental price is calculated as the incremental weight
in grams above 250g (above 750g for Parcels or above 1000g if the item is heavier than
1000g), multiplied by the gram price increment. The result is rounded to the nearest 1/10th
of a penny.
Table 4 – Trayed Mail Savings
Step 2: Identify the appropriate sortation and machine-readable discounts from Table 2.
Saving per item
0.40p
High Sort Large Letters (up to 10mm thick)
Discounts apply after all other discounts (VRDs, sortation, profile price, etc) are applied but before
VAT
For further information on using trays please visit www.royalmail.com/traysavings
Step 3: A
dd to the sortation and machine-readable discount the applicable Volume Related Discount
from Table 3.
Step 4: A
pply the aggregate discount to the full price to calculate the item price for direct and residue
items.
Step 5: Multiply the direct and residue prices by the number of items in each category.
Step 6: Add the direct and residue values together to calculate the total transaction price.
8
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9
Publishing Mail
Publishing Mail
250k option - In order to access these prices your mailing must contain over 250,000 items
Worked example
A Publishing Mail with High Sort option – 2nd Class posting of 112,439 Large Letters weighing
302g each. 98,277 of these are Directs and 14,162 are Residues.
Step 1: T
he full price = 50.2p + ((302 – 250) x 0.1348p) = 57.2096p rounded to the nearest
1/10th of a penny = 57.2p
Weight
(up to and
including)
2nd Class
Price
Weight
(up to and
including)
2nd Class
Price
Weight
(up to and
including)
2nd Class
Price
60g
250g
260g
270g
280g
41.2p
41.2p
42.1p
43.5p
44.7p
420g
430g
440g
450g
460g
61.5p
62.0p
62.0p
64.8p
65.3p
600g
610g
620g
630g
640g
75.6p
75.6p
76.4p
76.4p
76.8p
290g
46.0p
470g
65.6p
650g
79.0p
300g
47.0p
480g
66.3p
660g
79.2p
310g
48.5p
490g
66.3p
670g
79.2p
320g
49.8p
500g
69.0p
680g
79.2p
330g
51.2p
510g
70.0p
690g
80.9p
340g
520g
70.0p
700g
Step 6: Total for this mailing = £47,501.21 + £7,687.53 = £55,188.74
(excluding VAT).
52.5p
81.9p
350g
53.1p
530g
70.5p
710g
82.0p
360g
53.4p
540g
70.5p
720g
82.0p
Trayed Mail Savings:
High Sort Large Letter mailings presented in trays will save 0.40p per item from Table 4 =
(0.40p x 112,439)/100 = £449.76 (excluding VAT).
370g
55.2p
550g
71.1p
730g
82.2p
380g
56.3p
560g
71.2p
740g
83.5p
390g
57.2p
570g
72.0p
750g
85.8p
Total tray price of mailing = £55,188.74 - £449.76 = £54,738.98 (excluding VAT).
400g
59.5p
580g
72.6p
410g
59.9p
590g
72.6p
Step 2: Direct discount = 11%, Residue discount = 4.10% from Table 2.
RDs from Table 3 are 4.50% added to the Direct discount of 11.00% gives total discount
Step 3: V
for Direct items of 15.50% Residue VRD from Table 3 = 1.00% added to the Direct discount
of 4.10% gives total discount for Direct items of 5.10%.
Step 4: P rice of Directs = 57.2p x (100%-15.5%) = 48.334p
Price of Residues = 57.2p x (100%-5.10%) = 54.283p
Step 5: P rice of Directs in mailing = (48.334p x 98,277)/100 = £47,501.21
Price of Residues in mailing = (54.283p x 14,162)/100 = £7,687.53
*Prices in this table exclude VAT, which is charged at the standard rate.
10
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11
Publishing Mail
Adjustment Charges
Publishing Mail with Premium option
For our Premium option prices, please refer to the Publishing Mail with High Sort option – 1st Class
full prices and per gram increments which are set out in Table 1. Our Premium option will not qualify
for any sortation or volume-related discounts.
There are some occasions when mail does not meet our specifications, but we are still able to handle it
for an additional charge. We will normally contact the poster and explain the problem before making a
charge. (This is not possible for the Mailmark option.) Profile Price
If you have at least 3,000 Direct selections going to qualifying postcodes you may qualify for a Profile
Price discount which is deducted from the price you have worked out above.
Mailmark Adjustment Charges
Your Profile Price discount is worked out according to the formula below.
Calculated to one decimal place
(
)
)
A (%) = number of Direct Selection items going to qualifying postcodes
x 100
the total number of Direct Selection items)
Profile discount % = A x B
B = total number of Direct Selection items
the number of unique Direct Selection addresses
Publishing Mail Profile – Minimum Prices
Minimum Prices
Minimum Price
1st Class
35.2p
2nd Class
Prices in this table exclude VAT, which is charged at the standard rate.
26.9p
Fault
Applies to
Flat Fee Per item fee Note
Missorts
Mailmark Letters
n/a
20.04p
Missorts
Mailmark Large Letters
n/a
43.16p
Presented as unsorted
Mailmark sorted Letters
n/a
6p
Presented as unsorted
Mailmark sorted Large
Letters
n/a
37p
International item as
domestic
Mailmark Letters and
Large Letters
n/a
£1.28
Unable to resolve
Mailmark Letters
n/a
13.2p
Unable to resolve
Mailmark Large Letters
n/a
16.5p
Non machine processed
Mailmark Letters
n/a
13.2p
Non machine processed
Mailmark Large Letters
n/a
16.5p
Postcode accuracy
Mailmark Letters
n/a
13.2p
Postcode accuracy
Mailmark Large Letters
n/a
16.9p
Delivery point suffix
accuracy
Mailmark Letters and
Large Letters
n/a
0.9p
Missing or incorrect
eManifest ID
Mailmark Letters and
Large Letters
£10
n/a
Adjustment charges
only apply when one
or a combination of
charges result in a
charge of £10 or
more per eManifest
Postcode and
Delivery point suffix
accuracy adjustment
charges only apply if
the combined result
drops below 90%
per eManifest
per eManifest
Prices in this table exclude VAT, which is charged at the standard rate.
Full detail of the Mailmark adjustment framework is available at www.royalmail.com/mailmark
No VRDs available with this price.
12
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13
Contact
Adjustment Charges
Machine Readable Adjustment Charges
Fault
Applies to
Flat Fee Per item fee Note
Low volume faults
Sorted
£25
n/a
per posting
Medium volume low
impact faults
Sorted
£25
0.1p
0.1p x volume of
posting
Medium volume high impact
Sorted
faults
£25
adjustment
10% of posting
adjusted
High volume low
impact faults
Sorted and unsorted
£25*
1.0p
1.0p x 100% of
posting
High volume high
impact faults
Sorted
£25
adjustment
100% of mailing
adjusted
Delivery point suffix
accuracy
Sorted
n/a
0.5p
0.5p x volume of
posting
Incorrect licence design
BMA on account
£10
n/a
per month
We hope that this tariff guide has been useful, but
should you need any further help or advice, please
do contact your Account Manager, or the customer
helpline: 08457 950 950
or through our website:
www.royalmail.com/contact
Alternative formats
If it would help you to have this booklet in a different
format, we can provide it free of charge as:
A large print booklet
An audio CD
An audio tape
A Braille booklet
Simply call us on 08457 950 950.
If you are deaf or hearing impaired, we offer a
textphone service on 03456 000 606.
Prices in this table exclude VAT, which is charged at the standard rate.
*Fee applies to sorted machine-readable mail only.
Full details of the Low/High machine readable faults are available in the Quick Guides at www.royalmailtechnical.com
Other Adjustment Charges
Fault
Applies to
Flat Fee Per item fee Note
Presentation errors
Sorted
£25
N/A
per posting
Incorrect labels/bag ties
Sorted
£25
20p
per label or tie
Incorrect cage cards
Sorted
£25
25p
per card used
Stamps presented
uncancelled
Sorted
N/A
STL rate
plus 10%
100% of posting
Storage costs
Sorted
N/A
25p
per cage per day
Overweight bags/bundles/
trays
Sorted
£25
65p
per bag/tray
generated
Overweight cages/Yorks
Sorted
£25
£1.30
per Cage/York
generated
Minimum average per
selection
Sorted
£25
adjustment
100% of mailing
Bulk surcharges
Unsorted
N/A
30p*
per item
Prices in this table exclude VAT, which is charged at the standard rate, except for Bulk surcharges.
*Bulk surcharges are exempt from VAT.
Royal Mail, the Cruciform all marks indicated with ® are registered trade
marks of Royal Mail Group Ltd. Marketing Services Price guide 2015 ©
Royal Mail Group 2014. All rights reserved. Royal Mail is a trading name of
Royal Mail Group Ltd, registered in England and Wales number 4138203.
Registered office 100 Victoria Embankment, LONDON, EC4Y 0HQ.
14
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