NOTICE INVITING TENDER
TH/EES/HWP/S-D/MAN POWER/ 2014
Date: 25.12.2014
To,
SUB: NIT For Supply of Skilled Electrical man power for shutdown jobs at Heavy Water
Plant, RCF Thal.
Dear Sir,
We are pleased to forward this tender enquiry to you with salient features as follows;
1. Tender Enquiry No.
: TH/EES/HWP/NIT-76/S-D/MAN POWER/ 2014 dated 25.12.2014
* Pl. quote this no. for any correspondence on the subject.
2. Last date of submission in : 5.00 pm on 08.01.2015
the office of undersigned
3. Earnest Money Deposit
: Nil
4. Contract Period
: One year.
5. Mode of submission
: In sealed single envelope super scribed with NIT ref
(Techno-commercial bid & Price bid)
6. Enclosures.
: 1) General terms & conditions: Section -I & II (page 2-9)
2) Scope of works
: Annexure I A ( page 10)
3) Schedule of Rates
: Annexure II (page 11)
4) PQ criteria
: (page 12)
5) Checklist
: (Pg.13)
6) Vendor updation form
: (Pg no 14-15)
In case you are unable to submit your quotations kindly intimate us accordingly before the last date.
Please note that if you are not participating against our tender enquires consecutively for three
occasions your name will be removed from the approved list of tenderers and no more enquires will
be send to you.
Thanking you,
Yours Faithfully,
(T.C. Rajikumar)
Chief Manager (E)
For & on behalf of RCF Ltd. Thal
Page 1 of 15
SECTION - I
INSTRUCTIONS TO TENDERER
I:I:00
DEFINITIONS
I:I:01
NIT (Notice Inviting Tender) shall mean and include the document titled request for
tenders for the above job described in the scope of work and such other supplements and
agenda which may be issued in connection with the present request for tender.
I:I:02
Owner shall mean and include RASHTRIYA CHEMICALS & FERTILIZERS LTD,
having their Registered office at Priyadarshini, Eastern Express Highway, Sion, Mumbai400022, their successors and assigns or agents.
I:I:03
Tenderer shall mean the person, firm or corporation submitting tender against the request
for tenders and shall include his legal representatives.
I:I:04
Contractor shall mean the tenderer whose tender has been accepted and shall include his
legal representatives, successors, assigns approved by owner.
I:I:05
The Engineer shall mean the officer placing the work order with the contractor and such
other officers as may be authorised by the owner in writing to act as Engineer for the
purpose of contract and in case no such officer has been appointed, the owner or his duly
authorised representative shall be authority for the purpose.
I:2:00
INSTRUCTION TO TENDERER
I:2:01
SUBMISSION OF TENDER
Any tender received after closing date is liable to be rejected without any further
consideration. Any tender may be withdrawn on written request received from the
tenderer prior to closing date after which all tenderer shall be irrevocable and will be
subject to acceptance by the owner during the period of four months after closing date.
Negligence on the part of tenderer in preparing his tender confers no right for withdrawal
within the said three months.
I:2:02
INTERPRETATIONS
No interpretation of the meaning of the conditions hereinafter specified and no
communication of any information will normally be made orally. All such requests for
interpretations shall be addressed in writing to the Chief Engineer (Electrical), Rashtirya
Chemicals & Fertilizers Limited, Thal Unit, Thal, Alibag, Raigad-402208. It is necessary
that all such requests for interpretations will be communicated not later than 7 days prior
to the tender closing date. The owner reserves the right to communicate such
clarifications to other tenderer if he considers appropriate.
I:02:3
CONDITION OF WORK
Each tenderer must inform himself fully of the conditions under which the services are to
be performed, before submitting a tender. Tenderer should carefully examine all the
information herein included and such further information as may be furnished in writing
Page 2 of 15
and should fully themselves of all existing conditions limitations and central
government/state government, local body regulations.
I:2:04
RIGHT OF ACCEPTANCE AND REJECTION OF TENDER
The owner reserves the right to accept in his sole and unfettered discretion of the tenders
or part thereof or to reject any tender or part thereof as may be determined by the owner
in keeping with his interest.
I:2:05
COMPENSATION FOR SUBMISSION OF TENDER
The tenderer shall not be entitled to claim any costs, charges, expenses for the incidental
to or in connection with the preparation and submission of his tender even though the
Owner may elect to withdraw the REQUEST FOR TENDERS.
I:2:06
Tenderer shall offer their quotations in the prescribed tender forms, in figure as well as in
words. Erasures or corrections in figures without tenderer’s initials will render the tender
liable for rejection. Amount in tenders expressed in words will be treated as correct even
if the figures are incorrect or overwritten.
I:2:07
SECURITY DEPOSIT (NOT APPLICABLE)
The contractor is required to deposit an amount equal to 10% of the total value of the
contract as SD for the faithful performance of the contract. On acceptance of contract by the
owner, the earnest money deposited (if applicable) by the tenderer with his tender, will be
retained by the owner as part of security deposit for the due and faithful fulfilment of the
contract by the contractor. The balance to make up the SD which will be 10% of the contract
value may be deposited by the contractor in cash or in the form of Bank Guarantee from one
of the nationalised banks ( as per pro-forma prescribed by the owner) immediately after
award of the contract & before starting the job.
The SD shall be converted into performance guarantee after completion of total work of the
contract and the same will be refunded after expiry of guarantee period of the work and
accounts of the contractor finally settled.
I:2:08 EARNEST MONEY DEPOSIT: (NOT APPLICABLE)
The tenderer shall submit “Earnest Money Deposit” (EMD) in following form. Cheques
are not acceptable.
1. For EMD amount up to Rs.1 Lakh:
Demand Draft From any Nationalized Bank & Payable to RCF Ltd. at S.B. I.
Thal Vaishet Branch,Code No.7289
2. No interest is payable on EMD.
SSI units registered with N.S.I.C. for the tendered works is exempted from submitting EMD.
The monetary limit indicated in NSIC Registration certificate should cover the value of the
items of works. Registration certificate should be valid as on the date of orders. Photocopy
of valid NSIC Registration certificate shall be enclosed in EMD envelope.
The EMD of unsuccessful tenderers will be refunded on finalisation of order with the
successful tenderers.
Forfeiture of EMD:
Page 3 of 15
If for any reason what so ever any contractor withdraws his bid at any time prior to the
expiry of validity period of offer or after issue of letter of intent, refuses to execute the order
in that case the amount of EMD deposited by the contractor will be forfeited.
I:03:0
I:03:01
DOCUMENTS TO BE SUBMITTED
Tenderer shall return following documents duly completed along with technical bid.
a) Copy of NIT with annexure, duly completed and signed on every page together with
their company’s stamp. Annexure-II without entering the prices shall be signed and
attach in Non-priced bid also.
b) A statement duly signed declaring the name of the officers of RASHTRIYA
CHEMICALS & FERTILIZERS LTD. who may related to them, if otherwise same
may be clearly indicated in the statement.
c) Party shall furnish PAN no. Service Tax registration No., Service tax code no, Service
tax Accounting code.
I:3:02
Quotation should be submitted in the specified manner only, so as to facilitate
comparison of cost.
I:3:03
Canvassing in connection with tenders is strictly prohibited. Tenders submitted by the
contractors who report to canvassing will be rejected outright.
I:3:04
Acceptance of tender will rest absolutely with RCF Ltd. Thal Unit, who do not bind
themselves to accept the lowest or any other tender and reserve to themselves the right to
reject any or all tenders without assigning any reason or giving any explanation thereof.
I:3:05
The award of contract may be split into two or more contractors depending requirement
of RCF.
I:3:06
Tenderer are advised to physically study the condition of the work and general
conditions and also acquaint themselves with nature of scattered work and different
locations at site before tendering. Any further information may be had from the office
of undersigned, but no consideration on this account shall be allowed after tender
opening. No claim on the ground of want of extra charges subsequent on any ground on
any misunderstanding or otherwise will be allowed.
Note:
Deviations from terms & conditions of the tender enquiry, if any, must be enclosed
in separate sheet marked "Deviations to NIT" with reference to particular items of
NIT. In absence of which it shall be presumed that all terms & conditions of the
subject enquiry are acceptable to you. Any deviations in the text of the tender shall
be ignored.
**--**--**
Page 4 of 15
SECTION - II
GENERAL TERMS & CONDITIONS
II:1:00
II:1:01
SCOPE OF WORK
Scope of work shall be covered by this tender as indicated in Annexure-I of this request
for tenders.
II:2:00
CONTRACTOR’S RESPONSIBILITIES
In order to define the scope of work precisely, the Contractor’s responsibility is detailed
below.
II:3:00
II:3:01
RATES
The tenderer should submit his quotation for all items in the same form given in Schedule
of Rates. The rates quoted against each item should include the cost of transportation from
the Owner’s/Contractor’s store/workshop to the site of work, loading, unloading, checking,
testing, octroi etc. if applicable. Rates shall be valid for the entire contract period..
II:3:02
TENDERER BOUND BY THEIR QUOTATIONS.
The rates quoted in the tender are held good for 60 days from the date of opening of the
tender. After the expiring of the said period, the rates are to be confirmed by both parties
before executing the contract. No tenderer can withdraw his tender or revoke the same
within the said period. If a tenderer withdraws or revokes his tender or revise the tendered
rates for any item within the period aforesaid, his earnest money deposit will be forfeited.
The contract shall come to force as given in section I and for the prescribed period.
II:4:0
TERMS OF PAYMENT
The terms of payment shall be as given below:
a) Payment shall be made, normally within 30 days, on submission of bill for completed
work certified by Engineer in charge.
b) Income tax will be recovered from payments as per I.T. act and Certificate for
the deduction of tax will be issued by RCF.
c) Payment shall be made through Bank ECS. Party shall submit the Bank details
II:5:00
TENURE OF CONTRACT :
The Contract period is ONE YEAR from issue of workorder.
II:5:01
COMPLETION PERIOD :
The man power supply shall be done as and when the requirement is intimated by RCF and
completed as per schedule.
II:5:02
EXTENSION OF COMPLETION TIME
If the Contractor desires an extension for completion of the work on the grounds of his
having been unavoidably hindered in its execution or any other ground, he shall apply in
writing to the Chief Manager (E) within 10 days of the date of hindrance on account of he
desires such extensions as aforesaid and Chief Manager (E) shall if in the opinion (which
shall be final) reasonable grounds be shown therefore, authorise such extension of time, if
any, as may in his opinion be necessary or proper.
II:5:03
PROGRESS OF WORK
Page 5 of 15
Progress reports shall be regularly submitted by the contractor on the proforma to be
mutually agreed.
II:5:04
LIQUIDATED DAMAGES, PENALTIES, TERMINATION OF CONTRACT
(a) Compensation for non-commencement or delay in completion of work, time shall be
regarded as the essence of the contract and failure on the part of contractor to complete the
work on the dates stipulated in the work order for completion of the respective works shall
entitle RCF to recover damages a sum equivalent to 1% of the value such work for each
week or a part of week for which the contractor is in default and subject to a maximum of
10% of the contract value.
(b) In case the work is unduly delayed by the Contractor RCF reserves the right to get the
same done from a third party at Contractor’s risk and cost without prejudice to other rights
and remedies available under the contract and the Contractor’s liability shall be unlimited
in this regard.
(c) The Owner reserves the right to terminate the contract for entire or any portion of the
work, if the Contractor’s work and or the progress of work is found unsatisfactory or due to
any other malpractice on the part of the Contractor. In such event the Owner reserves right
to cancel the contract and get the work done departmentally or through other Contractor
and right to recover the liquidated damages and forfeit Security deposit.
II:5:05
TERMINATION OF CONTRACT FOR CONVENIENCE :
RCF may also by express order / notice terminate the Contract in whole or in part at any
time for their convenience. The notice of termination shall specify that termination is for
RCF’s convenience, the extent to which performance of work under the contract is
terminated and date up on which such termination becomes effective. Payment shall be
made to the contractor for the work that is completed at the time of issue of notice of
termination as per the terms of the Contract.
II:6:00
RCF’s LIEN ON ALL MONEY DUES :
RCF shall have a lien on and over all or any money that may become due and payable to
the contractor under the present and / or also on and over the deposit or security deposit
amount or amount made under the contract and which may become repayable to the
contractor under the conditions in that behalf herein contained for or in respect of any debt
or sum that may become due and payable to RCF by the contractor and / or its partners
either this or under any other contract or transaction of any nature whatsoever between
RCF and the contractor and / or its partners. And further that RCF shall at all times be
entitled to deduct that paid debt or sum due by the contractor and / or its partners from the
money, securities or deposit which may become payable to the contractor and / or its
partners under these presents.
II:7:00
INSURANCE POLICY
The contractor shall be solely responsible for any damages to the machinery, equipment
and property due to negligence of his staff or defective tools and tackles.
II:8:00
SUBLETTING OF CONTRACT
The Contractor shall not sublet any part of the contract, without written approval of Owner.
Page 6 of 15
II:9:00
ARBITRATION
In the event of any question, dispute or difference arising under this contract, the same
shall be referred to the sole arbitration of a person appointed to be the arbitrator by
CMD,RCF. It will be no objection that the arbitrator is in service of RCF, that he had to
deal with the matters to which the contract relates or that in the course of his duties as an
employee of RCF he had expressed views on all or any of the matter in dispute or
difference. The arbitrator shall give a reasoned or speaking award. The award of the
arbitrator shall be final and binding on the parties to this contract. In the event of the
arbitrator dying, neglecting or refusing to act or resigning or being unable to act for any
reason, it shall be lawful for the CMD, RCF to appoint another arbitrator in place of out
going arbitrator, in the manner aforesaid. The venue of Arbitration shall be Mumbai.
The work under the contract shall continue during arbitration proceedings unless the matter
is such that the work cannot be continued until the decision of arbitration is obtained.
II:10:01 STAFF
Any instructions given by the Engineer-in-charge to the Engineers and supervisory staff of
the Contractor shall deemed to have been given to the Contractor himself.
II:10:02 INSURANCE OF STAFF
The Contractor will be responsible for the insurance of his supervisory, skilled and
unskilled staff under the workmen’s compensation Act 1923, 1933 and subsequent
amendment if any, thereon. The Contractor should produce copies of insurance of his staff
for verification.
II;10:03 The Owner assumes no responsibility for any damages due to accidents or any other cause
to the erection of equipment or persons employed by the Contractor.
II:10:04 The Contractor shall ensure that the person or person appointed by them for service in the
company’s premises do not suffer any legal disqualification for service by reason of his
age or any law and statute in force from time to time of any other reason whatsoever.
II:10:05 The employee of the contractor shall be liable to search by company’s security forces.
II:10:06 If the Engineer-In-Charge is not satisfied with the service or conduct of any of the
employee of the contractor for any reason whatsoever, the contractor shall remove such
employees from the company’s premises.
II:10:07 No. employee of the contractor shall be allowed to stay on the premises of the company
beyond authorised working hours.
II:10:08 The contractor has to cover his workmen, deputed at RCF Thal, under group personnel
accident insurance scheme through appropriate insurance company.
II:10:09 The contractor shall submit the copy of group personnel accident insurance policy valid
for total contract period within one week of date of issue of work order
II:10:10 All the provisions of workmen compensation act-1923 shall be followed by the contractors
and no obligations on account of accident or disability/death claims shall be born by RCF.
II:10:08 LAWS PERTAINING TO LABOUR
Contractor shall obtain all licenses/permits required for the employment of labour at site
under relevant laws and shall maintain all such registers/records as required by such laws
in force and display such information and notices as are required. Any information
required by RCF for discharge of obligations under such laws shall be promptly furnished
by the contractor to RCF. The contractor shall produce his PF code number and obtain
Labour license if required as per the provision of concern labour (R & A) Act 1970.
All staff employed by the contractor shall be the contractor’s employee for all intents and
purposes.
Page 7 of 15
After expiry/termination of the contract, the contractor shall take out all his employees
from RCF site. RCF shall not take any responsibility regarding employment of contractor’s
employees.
This contract shall be governed by the laws of Union of India for the time being in force.
The contractor shall comply with all Central, State and Municipal laws and Rules and
legislation in force from time to time and shall be solely responsible to comply with all
obligations and payments there under.
No compensation will be entertained for the liabilities arising out of any provisions of any
Act, Laws, Rules and legislation, in force from time to time. In case RCF has to pay any
charges for non-compliance of any Act, Enactment, laws, Rules and Legislation in force
from time to time by the contractor, the same shall be recovered from the contractor.
The contractor shall submit all the relevant documents showing compliance of all the
relevant Acts, Laws, Rules and Legislation as and when called by RCF.
If the work entails employing more than 19 (nineteen) Contract wor
kers, the contractor should obtain a license from competent authority as per provisions of
Contract Labour ( Regulation and Abolition) Act. 1970. Contractor will disburse the wages
and other legal dues to workmen in presence of RCF representative. He will carry out
inspection by appropriate authority for applicable labour laws.
II:11:00 JURISDICTION OF COURT :
The contract shall be deemed to have been entered into at Mumbai and all causes and
action in relation to the contract will thus be deemed to have been arisen only within the
jurisdiction of the Mumbai Court.
II:12:00 SAFETY MEASURE
Contractor shall not undertake any work within the Battery Limits of the plants, unless
proper and valid safety permit is obtained.
Contractor shall have to observe all the safety practices as required and shall provide safety
wear for his workmen. Contractor and his employees should observe all safety
regulations within factory area as directed by owner's safety department from time to
time.
II:12:01 Contractor services shall be available throughout as per requirement in all shifts,
including holidays. The contractor shall keep adequate number of well experienced and
trained staff.
SAFETY OF WORKERS:
Contractor shall take clearance from Safety Officer before start of any job within factory
premises, and his advice shall be implemented.
1 Report of every accident minor or major must be immediately submitted to the Chief Safety
Officer, RCF Thal by site In-charge of the contractor.
2 Contractor's workmen must wear safety appliance e.g. helmet, gas-masks, safety belt etc.
while working.
3 All tools, tackles, etc. used by the contractor shall be in safe working condition and shall be
certified by the competent person as per statutory requirements, and any damaged/unsuitable
tools & tackles must be removed from the site.
4 Contractor shall not undertake any work within the Battery Limits of the plants, unless
proper and valid safety permit is obtained.
5 For any violation of safety rules, the contractor has to take appropriate action against his
labours.
Page 8 of 15
6
The contractor shall abide by all the directives of RCF and statutory bodies regarding safety
of his workmen, equipments etc.
7 The contractor shall submit the Names, Permanent & Present Address / Age / Qualifications,
experience of all employees to be placed at site. Any addition to the strength of workers shall
also be intimated to RCF immediately with all these details.
B) Safety clauses in details:
1. Supervisor appointed must be having experience and qualification for the job to be carried by
the contractor.
2. Workmen’s experience, age, address, character need to be certified by the contractor before
starting the job.
3. Safety training from RCF’s safety department must be taken by all persons before starting
the job.
4. Following safety appliances must be made available by party to their workmen at Job site. a)
Safety belt b) Hand Gloves c) Helmet
e) Shoes d) Goggles e) Boiler suit.
5. Safe job procedure has to be submitted by the contractor with consultation with concerned
engineer, depend upon the nature of the job
6. Contractor must follow safety provisions as per safety work permit and keep strict
supervision on the job
7. Check the tagging.
9. Scaffolding, positive air mask wherever necessary will be provided by RCF
10. After completion of job, housekeeping should be done. All tools and tackles used should be
kept at their proper place.
11. The contractor has to cover his work-men, deputed at RCF Thal, under group personnel
accident insurance scheme though appropriate insurance company.
12
The contractor shall submit the copy of the group personnel accident insurance policy valid
for total contract period within one month of date of issue of work-order.
13. All the provisions of workmen compensation act -1923 shall be followed by the contractors
and no obligations on account of accident or disability /death claims shall be borne by RCF.
II:13:00 INCOMING MATERIAL
Contractor should prepare challans for incoming materials including all in triplicate and
would get them endorsed at material gate of RCF. One copy of all such challans would be
retained by the Security department (C.I.S.F.).Other copy should be deposited with
respected Engineer in charge to facilitate the return of materials after the completion of job.
II:14:00 SITE MAINTENANCE :
Contractor shall clean up the area after completion of his work by removing all unused
material, scaffolding etc. All scrap material shall be removed to RCF yard. Contractor shall
remove daily all waste material and shall not permit debris to accumulate except in area
earmarked for this purpose.
NOTE : The terms & conditions mentioned in the scope of work shall prevail over the terms &
conditions mentioned elsewhere in the NIT / work order.
(T.C. Rajikumar)
Chief Manager (Elect.)
(For & on behalf of RCF Ltd, Thal Unit)
Page 9 of 15
ANNEXURE –I
SCOPE OF WORK FOR SUPPLY OF SKILLED MANPOWER.
Thal Ammonia Extension Plant shutdown is planned in the month of April - May 2015. Hence
Electricians are required in shifts including Sundays and Holidays. The job includes providing
temporary connections, cable laying, terminations etc at all locations of the plant and assisting in
maintenance of motors, switchboards etc. Electrician shall have required tools with them for
caring out the jobs.
Three nos. of Skilled Electricians for 12 Hrs in a day. (for first 12 hours / next 12 hours) .Two nos.
skilled electricians for 12Hrs.in a day (for first 12 Hrs)
NOTE:
1) All electricians shall be technically experienced person.
2) Manning shall be done round the clock in two shifts 8.00 AM to 8.00 PM & 8.00 PM 8.00
AM.
3) Adequate manpower shall be arranged by the contractor without break in services i.e.
including SUNDAY & HOLIDAY. Electrician should not leave the site without
completion of the duty.
4) Payment will be made as per actual quantity executed.
5) The above mentioned dates are tentative only and actual date will be intimated one week in
advance.
6) Party shall furnish PAN, Service tax reg. No., Service tax Code and Service Tax
accounting code on the invoice.
7) Medical help provided at site shall be limited to First Aid only.
8) Accommodation in the Guest house / township will be provided on chargeable basis subject
to availability.
**--**--**
Page 10 of 15
ANNEXURE- II
Rate schedule for supply for skilled electrical manpower.
Sr.
DESCRIPTION
No.
1
Supply of Skilled Electrician for 12
hours in a day 8.00 AM to 8.00 PM OR
8.00 PM 8.00 AM (one man day shall be
12 hours working of one person at RCF
on any shift) No extra payment shall be
applicable.
6
7
TOTAL
Service tax @12.36%
6
Grand Total
7
Unit of
measure
QTY
Man
days
150
UNIT
Rate
`
Amount
Grand Total in words _______________________________________________
_________________________________________________________________
_________________________________________________________________
a) RCF reserves right to change contractor’s scope at the time of execution of work /
award of contract by deleting any one or more of the above items.
b) Party shall adhere to the completion time schedule mentioned in scope of work.
c) Party shall furnish PAN, Service tax reg. No., Service tax Code and Service Tax
accounting code on the invoice.
d) If VAT is applicable Tax-Invoice shall be submitted along with TIN.
e) Medical help provided at site shall be limited to First Aid only.
f) Accommodation in the Guest house / township will be provided on chargeable basis
subject to availability
Page 11 of 15
Prequalification criteria for supply of skilled electrician
The interested bidders shall submit the following documents to prequalify themselves in the subject tender
(all relevant documents to be furnished as proof )
Experience and past performance
Required docs to be enclosed
I
Corporate Record
1. Name, address, telephone, fax nos, email address.
2. History& Structure of organization. i.e Proprietor ship ,
Co/Partnership/Ltd. Co. along with relevant support documents.
3. Name of Directors and Chief Executive/Partners along with addresses
and contact nos. C.A Certificate giving names of any associated units
of the applicant or names of any unit in which any of the
directors/partners has interest/A statement duly signed declaring the
names of related officers at RCF Thal.
4. Copy of registration certificate /license/Copy of partnership deed
/proprietorship/ memorandum of article of association.
II
Financial status
1. Audited Annual reports of the company for the last three years
including the year ending 31st March 2014
2. VAT registration number( if available)
3. PAN number
4. Service Tax registration number, service tax code, service tax
accounting code.
5. PF/ ESIC No .
6. If the vendor is registered with Micro, small, Medium Enterprises and
development Act, then furnish copy of registration.
(Sr. No. 6 of above is not pre-qualification criteria)
III
Technical Capabilities
1. Complete Technical Details of Service provided/ similar jobs done
along with the Purchase / work orders technical specifications.
2. Number of Engineers and skilled personnel employed in their
company/ unit
3. Details of quality assurance facilities available in their shop/ISO
certification
4. ISO Certification and Validity
IV
Past Performance / Experience
The party should have executed purchase/Work order for electrical
maintenance in last seven years from Nov 2014. Copies of relevant
PO’s /WO’s to be enclosed.
i. Three similar completed works each costing not less than 0.53-lakhs.
OR
ii. Two similar completed works each costing not less than 0.66 lakhs.
OR
iii. One similar work costing not less than 1.06 lakhs.
Party shall submit contact details and reference letter from the customer to
whom similar service provided with completion report.
Page 12 of 15
TO BE ENCLOSED ALONG WITH TECHNICAL BID)
Ref.: NIT No.: TH/EES/HWP/NIT-76/S-D/MAN POWER/ 2014 dated 12.12.2014
Job: NIT supply of skilled electrical manpower at HWP RCF Thal.
Sr. No.
ITEM
1
Name of tenderer along with phone no, fax no
and name of contact person
2
Stamped and signed copy of technical scope
(Annexure II) submitted
Stamped and signed copy of NIT submitted
Validity of Contract 60 days
Liquidated damage clause
EMD
Separate deviation list if any submitted
Security deposit clause
Performance /workmanship guarantee
Payment terms clause
Price shall be firm till completion of contract
Names of Taxes and Duties, their percentages
and applicability on all individual quoted rates
mentioned in priced and un priced bids
VAT @________% on item no___________
3
4
5
6
7
8
9
10
11
12
YES/NO
If YES filled the details
NOT APPLICABLE
NOT APPLICABLE
NOT APPLICABLE
Service Tax@______% on item no.________
13
14
15
16
17
18
PAN NO ,Tin No,
SERVICE TAX registration no
SERVICE TAX code no
Service Tax Accounting code no, nature of
service.
VAT Registration no
PF registration no
Page 13 of 15
VENDOR DATA UPDATION FORM
(Date:
)
I
Both New Vendors and Existing Venders may please note that all details listed below are required and will used for
making all payments POs / WOs, refund of EMDs / SDs, forwarding the details of payments by email, issue of TDS
certificates, Works Contract TDS Certificate, C Form for CST purchases etc.
Title
Sub Titles
Purpose to be used for
Title (Whether Company / M/s /
NAME
Mr / Mrs / etc.)
Name ( As it appears on the Bank
*
Cheque)
Type (Whether for Purchases or
will be filled by RCF
Services)
RCF Vendor Code
*
will be filled by RCF
II
ADDRESS
Sr
III
SUPPLY
STATE
House/ bldg. Number
*
Street
Street
City / Postal Code
District / State
Country
Region Code
District / State (If the state from
which supplies are going to be
made is different from the State
given above, then specify the
Place / State for C- forms.)
Emails of persons to contact for
issues related to C-forms etc.
*
*
*
will be filled by RCF
*
To be given, if applicable.
*
To be given/filled by all vendors
Other Region Code
IV
COMMUNI
CATION
Contact person
Telephone incl. ext.
Mobile Phone
Fax
Email
Standard communication method
V
VI
ACCOUNT
CONTROL
TAX
INFORMA
TION
will be filled by RCF
*
Tel No
STD Code
Tel No
by email only
If also a RCF's Customer?
Yes / No
Group Key
CST Reg NO. for C forms
(enclosed scanned / photocopies of
registration certificates)
LST No. ( Local VAT REG NO)
(enclosed scanned / photocopies of
registration certificates)
Service Tax Reg. No. (enclosed
will be filled by RCF
Excise
Reg.
No.
(enclosed scanned / photocopies of
registration certificates)
PAN NO. (enclosed scanned /
photocopy of PAN card)
Common Seal
Extn
*
Mention the registration number here
Mention the registration number here
scanned / photocopies of registration
certificates)
Place:
Date:
STD Code
*
Mention the registration number here
Mention the registration number here
*
Mention the PAN number here
Signature:
Name:
Designation:
Page 14 of 15
DETAILS
OF BANK
Bank Key
will be filled by RCF
II
Bank Account No. of Vendor
*
Name of Bank
*
Name of Branch
*
Bank IFSC Code
*
Bank Branch Code (Only for SBI
accounts)
Bank Address
*
Bank City
*
9 Digit code appearing on MICR
cheque
*
Telephone No. of Bank
STD Code
Tel No
Fax No. of Bank
STD Code
Fax No.
Type of Account (for SB A/c=10,
Current A/c=11 or CC=13 )
Region
VIII
REFEREN
CE DATA
Extn
*
will be filled by RCF
Industry (whether psu, air force,
military, Govt, others)
Micro / SSI Status
(Whether
Micro , Small,
Medium Enterprise under Micro ,
Small and Medium Enterprises
Development Act, 2006 – if yes
*
Yes / No
*
Yes / No
then enclosed scanned / photocopies of
the certificate)
WHETHER THE PROPRITAR OF
“MSME” ENTERPRISE IS FROM
SC/ST CATEGORY
(PLEASE
ATTACH
CAST
CERTIFICATE
ISSUED BY
COMPETANT AUTHORITY)
1
It is mandatory ( Compulsory) to fill relevant data for item marked " * "
2
Enclose a cancelled cheque / a photocopy of the cheque.
3
Enclose a photocopy of Pass Book first page containing name and address of Account Holder
4
We hereby authorise RCF Ltd to make all payments to us by Direct Credit to our Bank Accounts details of which are given
above.
We hereby authorise RCF Ltd to deduct bank charges applicable for such Direct Bank Payments
5
Signature:
Place:
Date:
Common Seal
Name:
Designation:
Page 15 of 15