3.0 CONVOCATION PROCEDURES 3.1 Before Convocation Day (Phase 1) Graduands receive Invitation Letter Complete the RSVP form (attached with the Invitation Letter) submit Complete the Convocation Fee Form (CUCMS/CONV/14/01) and Complete the Rehearsal and CUCMS 5th Convocation Ceremony (CUCMS/CONV/14/07) submit Remit payment for the Convocation Fee (The original bank-in slip must be presented when collecting the Regalia) Convocation Committee submit copy NOTE: Please submit the documents before 1 December 2014 to: The Convocation Graduand Committee Cyberjaya University College of Medical Sciences No. 3410, Jalan Teknokrat 3, Cyber 4, 63000 Cyberjaya, Selangor. No. 1. 2. 3. 4. Name Puan Fatimatul Zahrah Bt. Uzen Sarimatul Akma Bt. Ahmad Khaizi Azana Bt. Mat Isa Suziyati Bt. Ahmad Telephone No. 603-8313 7091 603-8313 7034 603-8313 7118 603-8313 7114 Please fax the forms at 03-8313 7001 or email at [email protected] 3.2 Before Convocation Day (Phase 2) Submit: The Academic Regalia Collection Form (CUCMS/CONV/14/02) the original bank-in slip Venue : Regalia Counter, Hall 6, Concourse Level, PICC Time : 9.30 am Available and Verified No Fill up the new Regalia Collection Form (CUCMS/CONV/14/02) Yes Collect the Regalia Venue : Regalia Counter, Hall 6, Concourse Level, PICC Time : 10.00a.m. – 12.00 noon Photo session for the Alumni Card Venue : Alumni Card Counter, Hall 6, Concourse Level, PICC Time : 10.00a.m. – 12.00 noon Surrender the Alumni Form and collect the Alumni Card Venue : Alumni Card Counter, Hall 6, Concourse Level, PICC Attend the Rehearsal Session for the Convocation Ceremony Venue : Perdana Hall, PICC Time : 2.00 pm NOTE: Date : 22 December 2014 Time : 9.00 a.m. – 5.00 p.m. 3.3 On the Convocation Day – Before the Ceremony Begins (Phase 3) Dress according to the Convocation Dress Code Graduand are to bring along the Alumni Card Graduand Registration Venue : Registration Counter, Concourse Level, PICC Time : 7.00 am Line up at a stipulated location Venue : Hall 6, Concourse Level, PICC Enter Perdana Hall in a procession NOTE: Date : 23 December 2014 Time : 7.00 am Venue : Foyer, Perdana Hall, PICC *Entrance Pass can be collected at the Registration Counter on the convocation day. 3.4 On the Convocation Day – Conferment of Degree (Phase 4) Assemble at a designated location & follow the instructions of the Convocation Marshall’s Walk to the stage and pass the Alumni Card to the University Marshall before going up the stage Walk toward the Chancellor / Chairman when graduand’s name is announced Stop at the ‘X’ mark. Bow with respect. Accept the scroll with both hands Move one step backward. Bow and side-step to the left. Graduands are to hold the scroll on their right hand and walk back to your seat NOTE: Date : 23 December 2014 Time : 9.50 a.m. Venue : Perdana Hall, PICC 3.5 After the Convocation Day (Phase 5) Returning of the Regalia: Submit the Regalia Return Form (CUCMS/CONV/14/04) Date : 23 December 2014 Venue : Hall 6, Concourse Level, PICC Time : 2.00 p.m – 3.30 p.m Date : 26 December 2014 – 9 January 2015 Venue : Student Service Counter, Level 1, Main Campus, CUCMS Time : Kindly refer to the date and time as below Collection of Original Academic Scroll and Full Transcript Submit the Collection of Academic Scroll and Transcript Form (CUCMS/CONV/14/05) Date Venue Time Date Venue Campus, CUCMS Time : 23 December 2014 : Hall 6, Concourse Level, PICC : 2.00 p.m – 3.30 p.m : 26 December 2014 – 9 January 2015 : Student Service Center, Level 1, Main : Kindly refer to the date and time as below Convocation Photograph: The Convocation Photograph will be sent to the student residential address given in the Tracer Study Form NOTE: DATE 23 DECEMBER 2014 (TUESDAY) 26 DECEMBER 2014 (FRIDAY 29 DECEMBER 2014 (MONDAY) UNTIL 31 DECEMBER 2014 (WEDNESDAY) 5 JANUARY 2015 (MONDAY) UNTIL 9 JANUARY 2015 (FRIDAY) TIME 2.00 pm – 3.30 pm 10.00 am – 12.00 pm 3.00 pm – 4.00 pm 10.00 am – 12.00 pm 2.30 pm – 4.30 pm VENUE Hall 6, PICC Student Service Center, Level 1, CUCMS Student Service Center, Level 1, CUCMS 10.00 am – 12.00 pm 2.30 pm – 4.30 pm Student Service Center, Level 1, CUCMS *We are closed onSaturday & public holidays
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