Onboarding Hiring Official Checklist Name: Start Date: NetID: Employee ID: Role: Administration VIP: Yes No Department: Department./Admin Manager: Physical Location: Department Pre-Arrival (30 Days Out) Identify desk/area management (See FS Furniture/Setup Form) Furniture Move Furniture Addition/Purchase Computer (see Tech Setup/Activation Form Desk Handset—Telephone Order Submit Port Activation or New Drop to IT Pre-Arrival (2 Days Out) Schedule Intro Meeting Room/Floor Keys Stock Desk/Area Day 1 Departmental New Employee Packet Department Day 1 Buddy Prox Card (Building Access) - http://studentfinancials.emory.edu/faculty-staff.aspx Prox Card: Admin Mgr/Hiring Official Once employee has obtain the card, Admin Mgr/Hiring Official must email the following to [email protected] for building access to be activated: Please activate prox card number _________, which has been assigned to ___, Department of ______. Parking (http://transportation.emory.edu/parking/index.html) RAP New Employee Packet COMPASS Security Request COMPASS Central Training Class Emory Express Access Request Emory Express Central Training Class VISA Corporate Card (if needed for travel and purchasing) Onboarding Information Technology Setup/Activation Name: Start Date: NetID: Employee ID: Role: Administration Yes VIP: No Department: Department./Admin Manager: Physical Location: Telephone Drive Access What type of phone will be used? New Number Check here if they need access to a network drive Existing Number Please provide the exact path: If Existing, Phone Number: Is there an existing hand set? Yes No Check here to request a new phone PI Name (PI Approval Required) Port Activation Is the port active? Yes No Port #: Listservs or Group Emails Check here if you need to activate the port Check here if they need access to listserves or group emails Check here if you need to drop new lines Please list all exact listserves and/or email addresses Computer Will you be using an existing computer? Yes No If yes, please list computer name?: If no, check here and please go to IT Purchasing website (see below) to submit an official order. Please list Listserve’s owner emails (approval required) Cell Phone Will you be purchasing an Emory business cellphone? Yes No If yes, check here and please go to IT Purchasing website (see below) to submit an official order. SmartKey Others Will you need access to Citrix? Yes No Will you need access to research journals? Yes No For Activation Expense: For Monthly Expenses: IT Client Consultation An IT Client Service team member consultation is requested for the new employee noted above. Requested Date: Requested By: Requested Time: Extension: New Hire Email: Submit to Help Desk If you need to purchase new IT equipment (cell phone, computers, etc.), please go to the following website: http://intranet.sph.emory.edu/IT/PURCHASING/index.php