1 ISPO World Congress 22-25 June, 2015 Lyon, France Registration Terms & Conditions Online registration will be available as of 30 October 2014 If you experience problems with online registrations, contact [email protected] Registration Fees Congress Registration fees include: Access to the Opening Ceremony Access to the full programme with all scheduled Instructional Course, Symposium Exhibitor Workshops and Free Papers. Official Congress Badge and Bag including all Congress material Access to the Exhibition Hall during opening hours Access to the welcome reception One ticket per scheduled coffee break Free public transport pass Accompanying Partner fees include Access to the Opening Ceremony Official Congress Badge Daily access to the Exhibition Hall during opening hours Access to the welcome reception Four tickets to be used during scheduled coffee-breaks Free public transport pass Exhibition-only fees include Access to the Opening Ceremony Official Congress Badge One-day access to the Exhibition Hall during opening hours Access to the welcome reception Coffee Breaks Daily coffee breaks are scheduled in the exhibition and poster area. Tickets and are included in the full congress registration fees. Coffee and beverages are also available for purchase during the congress. Lunch Lunch is not included in the registration fee but food and beverage outlets will be available throughout the congress centre for delegates to purchase lunch items. All delegates have the opportunity to pre-purchase lunch tickets through the online registration form. The price is 8€ which includes a vegetarian or non-vegetarian sandwich plus drink. ISPO World Congress 2015 – Registration Terms and Conditions – October 2014 2 Student Registration Students registering at the discounted student registration category will be requested to show a valid student ID or official notification from their institution at the registration desk. If such information cannot be presented, the applicable regular registration fees will be charged and is payable onsite. Congress Party Congress registration fees do not include tickets to the congress party on 24 June. Tickets (50 €) can be purchased through the online registration system. You are advised to purchase your ticket before the congress as limited tickets will be available for sale onsite. Tickets will include a drink and a light snack. Confirmation of Registration On completion of (online) Congress registration an e-acknowledgement including all the details of your registration will be immediately emailed. Within two weeks after receipt of registration fee payment an official confirmation will be sent by email. Approximately two weeks before the Congress, delegates will receive an email including all other logistical details and important Congress information. Payment Deadlines and Conditions Registrations can only be confirmed upon receipt of full payment. Full payment must be received before the corresponding deadlines to receive early or late registration fees. After each deadline expires, the subsequent rate applies automatically. A PO number of Bon de Commande is not considered a valid proof of payment. Credit Card Credit Card payment (EURO only) is the preferred method of payment. The following credit cards are accepted as part of the online registration process: VISA, MasterCard, and American Express. Bank Transfer Payments by bank transfer are accepted. All payments must be made to the bank account details provided with the invoice sent via email after online registration. Bank Transfers must clearly state participant name and invoice number. All banking fees must be borne by the participant. Cancellation and Replacement (name change) Policies Cancellations of registrations are subject to an administrative charge of 50 EURO provided the cancellation is received on or before 24 April, 2015. For cancellations received after this date no refunds will be made. All cancellations must be made in writing to the Registration department and refunds will only be made after the Congress. Replacements (delegate name change) of a registration may be made on or before 24 April, 2015 free of charge. Replacements made on after 24 April, 2015 are subject to an administrative fee of 25 EURO. ISPO World Congress 2015 – Registration Terms and Conditions – October 2014 3 Lost badge policy Reprints of lost badges onsite during the congress are subject to an administrative charge of 25 Euro. Letter of Invitation On request, the organisers can issue a letter of invitation to attend the Congress. Such an invitation is extended specifically to assist participants to obtain travel funds, appropriate visas, approvals, sponsorship or official leave. It does not imply a commitment on the part of the organizers to provide any support, financial or otherwise. Only registered delegates who have paid their Congress registration fees in full will be issued with a letter of invitation. Accommodation Registration fees do not include accommodation. ISPO has negotiated special rates for congress delegates at a number of hotels in Lyon. For more information, and to make online bookings, visit the accommodation section on the web pages. Transportation The city of Lyon offers a complimentary travel pass to be used for all public transport in the city. This pass will be provided with your registration badge. No Congress bus shuttles or transportation is arranged or included in the registration fees. Insurance the organizers of 15th ISPO World Congress do not accept liability for individual medical, travel or personal insurance and participants are strongly advised to make their own arrangements regarding health and travel insurance. Language The official language of the Congress is English. A select number of sessions will be held in French or have simultaneous interpretation in French. Further information will be available in the final programme and on the congress web pages. ISPO World Congress 2015 – Registration Terms and Conditions – October 2014
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