The 2015 International Youth Festival of Football ©Disney/Pixar Information Pack 2015 Easter Holidays Wednesday 8th – Sunday 12th April 2015 The 2015 International Youth Festival of Football at Disneyland® Paris The International Youth Festival of Football attracts club and school teams of all abilities from all over the UK, as well as teams from France, across Europe and even from Brazil! It is undoubtedly now one of the most prestigious youth football tournaments in Europe. The Festival is organised exclusively by Sport Experiences and ESF Events and is open to teams of all abilities, from Under 10 to Under 15 age groups. Sport Experiences delivers the ultimate festival experience for junior teams and staying at Disneyland® Paris ensures that outside of the time devoted to football, everyone enjoys a full and fun-packed itinerary. Contents Introduction 2 Tournament 3 Itinerary 4 Travel Options 5 Disneyland® Paris Support Information Booking Form Terms & Conditions 6-7 8 9-10 11 This fantastic festival combines the magic of Disneyland Paris with a professionally organised youth football tournament. The International Youth Festival of Football attracts club and school teams of all abilities from all over the UK and France and is also open to teams from across Europe and even further afield! The joint expertise of Sport Experiences and ESF Events ensures that teams enjoy the very best tour arrangements and football tournament, staged at Europe’s favourite leisure destination. The Festival will be held for the sixth time in 2015, in previous years teams from England, Scotland, Wales, Northern Ireland, France, Turkey and Brazil have all taken part. The Festival price includes a choice of travel and accommodation arrangements, entry into the 2015 International Youth Festival of Football Tournament and three days admission to both Disneyland® Park and Walt Disney Studios® Park. How to Book Simply call us to register your interest and then to reserve your team(s) entry for the Festival. Festival entries can be held WITHOUT OBLIGATION to give you time to collect your team(s) deposit payments. To confirm your booking, you will need to complete and return the Booking Form with a deposit of £30.00 per person. The final balance is due eight weeks prior to departure. Call: 020 8335 4949 Email: [email protected] Visit: www.sportexperiences.co.uk Fax: 020 8335 4477 For coaches, teachers and parents, there is also the peace of mind of booking to stay at Disneyland Paris, which offers a good standard of accommodation in a safe and secure environment. Furthermore outside of the time devoted to football, our included admission to both Disney® Parks ensures your tour party is fully entertained throughout their time away. Sport Experiences’ Safety Management Standards At Sport Experiences, the safety and security of you and your group is our absolute priority. We operate a detailed Safety Management System, with all suppliers chosen for the quality of their services, compliance with our safety management standards and experience in working with school and youth groups. Accommodation is checked for comfort, convenience, safety and security and our staff are resident. 24-hour office support is also provided throughout the duration of your time away with us. 2 Call: 020 8335 4949 Sport Experiences is an Assured Member of the School Travel Forum and has also been awarded the Learning Outside the Classroom Quality Badge. Details of our Safety Management Standards, the Learning Outside the Classroom Quality Badge and the STF Code of Practice are available from Sport Experiences. Email: [email protected] Tournament Age Groups Boys Under 15s – 11-a-side Under 14s – 11-a-side Under 13s – 11-a-side Under 12s – 11-a-side Under 11s – 7-a-side Under 10s – 7-a-side Girls Under 15s – 7-a-side Under 13s – 7-a-side Age as at 1st September 2014 The 2015 International Youth Festival of Football Tournament Recent Winners 2014 The International Youth Festival of Football Tournament has been organised to be suitable for a range of junior age groups and abilities. There will be both The International Cup and Shield Competition for each age group to ensure teams are closely matched and to provide a competitive, safe and enjoyable experience for all involved. The Play-Offs and Finals for both the International Cup and Shield Competition in each age group will then be played on Saturday. In 2015, we will once again be joined at the Festival by several French clubs from Paris and the surrounding regions, as well as by teams from across Europe and even further afield. All matches are played in accordance with French Football Federation age-group laws. A full copy of the Tournament rules will be distributed to all teams prior to the Festival. Under 15 Boys – International Cup • Monk Fryston FC Under 14 Boys – International Cup • Associacao Tres Coroas Futsal Under 13 Boys – International Cup • FC Meaux Under 12 Boys – International Cup • Kent Schools FA Under 11 Boys – International Cup • Torcy FC Under 10 Boys – International Cup • Wallsend Boys Club Under 15 Girls – International Cup • Kent Schools FA Under 13 Girls – International Cup • Kinja FC Special Dispensation 2013 Please note that the French Football Federation age groups are organised from 1st January 31st December, however we have received special dispensation for teams from National Associations who employ different group qualification dates (i.e. from 1st September as per the English FA) whose domestic age levels will be accepted. This means that teams can participate in the age group that they play during the regular season. Under 15 Boys – International Cup • Mark Rutherford School Under 14 Boys – International Cup • Kent Schools FA Under 13 Boys – International Cup • Associacao Tres Coroas Futsal Under 12 Boys – International Cup • Ruskin Park Rovers Under 10 Boys – International Cup • Torcy FC Under 15 Girls – International Cup • Kent Schools FA Under 13 Girls – International Cup • Hammersmith Academy As a professionally organised tournament, young players will enjoy and benefit from their matches being officiated by experienced FA qualified referees. Every team will play Tournament matches on Thursday, Friday and Saturday. On Thursday and Friday, teams will participate in the Pool matches, which will then determine the teams’ participation in either the International Cup or Shield Competition. Please note that the Tournament is open to boys teams at all ages and girls teams at Under 13 and Under 15 age groups. Mixed teams can enter the Under 10 and Under 11 boys tournaments. 2012 Under 15 Boys – International Cup • Pontault-Combault FC Under 14 Boys – International Cup • Kent Schools FA Under 13 Boys – International Cup • Kent Schools FA Under 11 Boys – International Cup • Lognes FC Under 10 Boys – International Cup • Glentoran FC Online: www.sportexperiences.co.uk Call: 020 8335 4949 3 The 2015 International Youth Festival of Football Itinerary The Festival itinerary reflects our appreciation of the importance of ensuring you enjoy the right balance of time on the football pitch and at leisure during your time away. Day 1 – Wednesday 8th April You have the choice of being collected by Sport Experiences’ coach from your school or club this morning, or of making you own way to Disneyland® Paris. If you choose our travelinclusive package, you will depart by coach from your school or club for Dover or Folkestone in time for your Channel crossing to Calais. The onward journey from Calais to Disneyland Paris takes approximately five hours. On arrival, our Festival managers will check you into your accommodation and you will then have the remainder of the evening free to settle in. Day 2 – Thursday 9th April This morning we will commence the Tournament matches, which will take place throughout the morning and early afternoon. At this group stage of the Tournament, teams compete to determine their place in either The International Cup or Shield Competition PlayOffs and Finals. All games are played in accordance with French Football Federation age-group laws and are officiated by experienced referees. The remainder of the afternoon and evening are then free to enjoy Disneyland® Park and Walt Disney Studios® Park. All attendees of the International Youth Festival of Football will receive a three-day Hopper Ticket, that will provide them with unlimited access to both Disneyland® Park and Walt Disney Studios® Park on Thursday, Friday and Saturday. Therefore outside of the time devoted to football, everyone is free to enjoy both Disney® Parks, ensuring a packed itinerary. Day 3 – Friday 10th April Today you will return to the pitches for the second day of group matches, the results of which will determine teams’ participation in either The International Cup or Shield Competition on Saturday. Undoubtedly, your teams will greatly enjoy the challenge of playing teams from different parts of the UK and from other countries across Europe and even further afield. There will then be free time during the afternoon and evening, when you are not playing football, to enjoy the Disney Parks. Once again, today everyone will be able to use their Hopper Ticket to gain unlimited access to both Disneyland® Park and Walt Disney Studios® Park. Day 4 – Saturday 11th April The International Cup and Shield Competition Play-Offs and Finals will be played today, taking place during the morning and early afternoon. They are sure to be competitive and feature a high standard of football. Following the conclusion of the tournament matches, we will hold the trophy and awards presentations at the pitches. The remainder of the afternoon and evening is then free to enjoy the Disney Parks. All teams will be able to use their Hopper Ticket to enjoy a third day unlimited access to both Disneyland® Park and Walt Disney Studios® Park. Furthermore, to round off the Festival, teams will come together again for a Celebration Dinner in Disney® Village, provided free of charge with the compliments of Sport Experiences, which will also include some special award presentations. Day 5 – Sunday 12th April After breakfast all groups will leave Disneyland Paris and make the journey back to your school or club, either with Sport Experiences’ coach or making your own travel arrangements. 4 Call: 020 8335 4949 Email: [email protected] Your 2015 International Youth Festival of Football Travel Options Sport Experiences and ESF Events organise and deliver every aspect of the International Youth Festival of Football at Disneyland® Paris. Therefore as well as arranging a highly competitive football tournament, we also manage all your travel, accommodation and Festival arrangements. You therefore have the assurance and peace of mind of knowing that the expert team with whom you liaise and work with when organising and making your booking is the same team that will host you and your tour party at the Festival. ‘Support The Festival’ Exclusive Discounts Five Day Travel-inclusive Festival Arrangements We offer three exclusive discounts to encourage schools and clubs to help us grow the Festival and therefore ensure that we deliver the very best Junior Football Festival of the 2014/2015 season! We are pleased to offer all groups of 40 or more paying passengers the exclusive use of their own 48 or 49-seater coach for the entire duration of the Festival at no extra cost. Groups of less than 40 paying passengers may be allocated a shared coach with another school or club for their travel arrangements for the duration of the Festival. ‘Repeat Customer’ discount of £300 is available for any school or club that has previously taken part in this Festival or one of ESF Events’ UK festivals. ‘Introduce a Team’ discount of £300 is available for any school or club that introduces another school or club to Sport Experiences, which then also books to attend the Festival. ‘Large Group’ discount of £1000 for any school or club that books over 100 passengers.. Sport Experiences International Junior Netball Festival Wednesday 8th – Sunday 12th April 2015 Age Groups Under 16 Under 14 Under 12 2015 Sport Experiences offers schools and colleges the opportunity to provide their teams with the ultimate sports festival experience. We hold both our International Junior Football and Netball Festivals on the same dates, organised with similar formats, and you are therefore able to bring both your football and netball teams to Disneyland Paris. The 2015 International Junior Netball Festival Sunday 29th March – Thursday 2nd April & Wednesday 8th – Sunday 12th April On Thursday, Friday and Saturday, you will need to travel between your accommodation, the Disney® Parks and the football pitches. Sport Experiences’ coaches will provide all these transfers for groups booking our five day travel-inclusive Festival package. Five Day Self-Drive Festival Arrangements We appreciate that some schools and clubs may wish to make their own travel arrangements, either using their own coach or minibus or even travelling with families by car, therefore we are also offering the Festival without Sport Experiences’ travel arrangements. On Thursday, Friday and Saturday, you will need to travel between your accommodation, the Disney Parks and the football pitches. You will therefore need to make your own arrangements for these transfers. Free Tour Organiser Places Sport Experiences provides one free tour organiser place for every ten paying passengers. Our free tour organiser places are based on two adults sharing a cabin. Free places are only given on our five day travel-inclusive Festival package. Please note that our self-drive option does not include any free places. ©Disney/Pixar ©Disney Group Size The International Youth Festival of Football is available for all schools and clubs. The minimum group size is 10 passengers, including both players and accompanying passengers. Family members and non-playing guests are welcome to join The International Youth Festival of Football, please note that they will also be charged as per the price chart. Festival Travel Options & Prices Option 1 Five day Travel-inclusive Festival from £379 •Five days coach travel, with collection from and return to your club or school •Return Channel crossings •Four nights’ accommodation at Disney’s Davy Crockett Ranch •Continental breakfasts •Three day Hopper Ticket to Disneyland® Park and Walt Disney Studios® Park •International Youth Festival of Football Tournament Pool, Play-Offs and Finals Matches •Pitches, referees and match balls •Trophy and Awards presentations •Colour photograph of your team •Kit Bag for each team •Match ball for every player •Celebration dinner on Saturday •One free tour organiser place for every ten paying passengers •Services of Sport Experiences’ Festival management team throughout your stay •Government taxes and service charges Option 2 Five Day Self-Drive Festival from £259 Our self-drive package includes all elements stated in the travel-inclusive tour above with the exception of: •Five days coach travel •Return Channel crossings •Free tour organiser places Prices per person Cabin Occupancy Travel Inclusive Self Drive 6 sharing 5 sharing 4 sharing 3 sharing 2 sharing £379* £399* £419 £469 £539 £259* £279* £299 £349 £419 *Please refer to Your Accommodation section on page 7 to check if you are eligible to book 6 or 5 sharing occupancy. Online: www.sportexperiences.co.uk Call: 020 8335 4949 5 The Home of The International Youth Festival of Football Disneyland® Paris is the perfect venue for The International Youth Festival of Football, as it is a destination that appeals to visitors of all ages. It offers a good standard of accommodation and, outside of the time devoted to football, you are assured of non-stop fun and entertainment in Disneyland® Park, Walt Disney Studios® Park and Disney® Village! The price includes three days admission to both Disneyland® Park and Walt Disney Studios® Park. Catch your breath as your senses are bombarded with delight from the minute you step through the gates. Whether it’s the thrilling rides and attractions, the chance to meet some of the Disney Characters, the shops and stores crammed with Disney souvenirs, the wonderful themed restaurants, or simply the magical atmosphere of it all, Disneyland® Park will capture and amaze children of all ages! Welcome to small town America! Catch the Disneyland Railroad here, or climb aboard a horse-drawn tram or antique bus for the ride down this brightly painted thoroughfare lined with shops and restaurants. Or head for towering Sleeping Beauty Castle, overlooking Central Plaza Gardens, from which four more magical lands of Make Believe are another short step away. © Disney “Yee haw!” You’re in the land of the Far West. Hold onto your hat for the runaway train ride on Big Thunder Mountain, and hold onto a friendly hand as you meet the mischievous ghosts of haunted Phantom Manor. Welcome to the future! Blast off into Outer Space as you board the gravitydefying capsule of Space Mountain: Mission 2, or take your seat for the hair-raising intergalactic journey of Star Tours pausing to save the Universe. All the family will shriek with delight at the special effects of Honey, I Shrunk the Audience. Whatever you do, don’t miss Buzz Lightyear Laser Blast*. Be one of the chosen and buckle up with Buzz Lightyear to defend toys against the Evil Emperor Zurg – on a code-red intergalactic emergency ride into the Gamma Quadrant. *Is inspired by Disney•Pixar’s Toy Story 2. 6 Call: 020 8335 4949 Sail away with The Pirates of the Caribbean or, if you’re brave enough, climb aboard for the roller-coaster thrill of Indiana Jones™ and the Temple of Peril. Younger adventurers are in seventh heaven, crossing rickety bridges, exploring secret caves, or boarding Captain Hook’s pirate ship moored on Treasure Isle. Fairy tales and fables are brought to life in a colourful storybook land which features a host of rides for smaller visitors, including the dizzy whirl of the Mad Hatter’s Tea Cups, the magic of Peter Pan’s Flight over the night-time streets of London to Neverland, the magnificent painted horses of the giant Carousel, and the enchanting musical journey of ‘it’s a small world’. Email: [email protected] It’s “Lights, camera... and lots of action!” all the way as you wander through the studio lots, finding yourself on set at Disney Studio 1, witnessing jaw-dropping stunts and awesome special effects, behind-the-scenes glimpses of the colourful world of Disney animation, and learning some of the secrets of TV and cinema production. All the family will love the wonderful ‘Animagique’ show, where some favourite Disney moments are recreated to great effect through puppetry and avant-garde special effects, plus shrink to the size of a toy in Toy Story Playland(1) with its three larger than life rides - Toy Soldiers Parachute Drop, Slinky Dog Zigzag Spin(2) and RC Racer(3)! around ‘night-time L.A.!’ Catch your breath before experiencing the meteor showers of Armageddon Special Effects and make sure you don’t miss the truly amazing Moteurs . . . Action! Stunt Show Spectacular®! Take your seat in the Grandstand and watch as a peaceful Mediterranean village scene ignites and explodes before your eyes, and some of the world’s best stuntmen put fast cars and even faster motorbikes through their paces! At Stitch Live! check out this stunning combination of real-time computer animation and live, interactive audience fun featuring Stitch, from the popular Disney film, Lilo & Stitch. Don’t miss The Twilight Zone Tower of Terror™(5). Brave the creepy facade of a onceglamorous hotel for a jolt back in time. Board a phantom elevator, shoot up 13 floors and brace yourself for a thrilling plummet ... but beware! The experience just got scarier. You rocket back up only to plummet down yet again. ©Disney/CBS. Inc Fuel-up for fun and join in the piston-pumping Cars Race Rally(4). Here Lightening McQueen and Mater the rusty but trusty tow-truck will get you revving into action in no time! Big thrill-seekers will head straight for Rock ‘n’ Roller Coaster starring Aerosmith. Strap yourself in and hold on tight as you are shot from 0-60 in 2.8 seconds before looping and twisting your way During your visit to Disneyland® Paris, you will also be able to enjoy Disney® Village. Throughout the day and evening it offers great shopping opportunities, live concerts and themed restaurants to suit all tastes and budgets. ©Disney/Pixar Your Accommodation – Disney’s Davy Crockett Ranch Specifically chosen for its suitability for junior sports teams, Disney’s Davy Crockett Ranch offers cabin-style accommodation. The bungalow cabins all have a private bathroom, fully equipped kitchen, colour television and telephone. The spacious two-bedroom cabins all have one double bed in one bedroom, two bunk beds in the second bedroom and a double sofa bed in the living area. It is therefore possible to accommodate up to six people in a cabin, however please note that it is only possible for adults or children from the same family to share a double bed. Therefore for school teams it may be best to plan your tour arrangements based on four sharing a cabin. The price payable per person is dependent on their cabin occupancy. Please therefore refer to the price grid on page 5 to ensure your tour party is aware of the different cabin occupancy prices. Breakfast is provided each morning, which you eat in your cabin. For dinner, you are welcome to select from the restaurants in Disney® Village, pre-book meals at Disney’s Davy Crockett Ranch or self cater in your Ranch cabins. Ideal for groups, the Ranch’s large indoor swimming pool is available for use by guests, free of charge. (1) Inspired by Disney•Pixar’s movie Toy Story. (2) Slinky®Dog is a registered trademark of Poof-Slinky, Inc. All rights reserved. (3) Hot Wheels® is a registered trademark of Mattel, Inc. Hot Wheels® Trademark and Track Used With Permissions©2009 Mattel, Inc. All Rights Reserved. (4) Is Inspired by Disney•Pixar’s Cars. (5) Inspired by The Twilight Zone®, a registered trademark of CBS, Inc. All rights reserved. Height restrictions apply. ©Disney Online: www.sportexperiences.co.uk Call: 020 8335 4949 7 Festival Support Information Meals Football Pitches Disneyland Paris The International Youth Festival of Football includes continental breakfasts every morning at Disneyland® Paris, served at your accommodation. Please note that the pitches used are hired from local football clubs. For lunch, sandwiches, soft drinks and snacks will be available for purchase at the football pitches. Sport Experiences is the sports travel division of Newmarket Promotions Ltd. In line with the EC Directive on package travel, all customers enjoy complete financial protection through our ABTA bond, so all payments are safe. Please note that certain shows, attractions, lands in Disneyland® Park and Walt Disney Studios® Park, entertainment, shops and restaurants may be closed, modified, delayed or cancelled without prior notice. For dinner on Wednesday evening, groups should stop en-route to Disneyland Paris at a motorway services to have dinner. On Thursday and Friday, when in the Disney® Parks or Disney® Village, there is a wide variety of food outlets and restaurants available, including McDonalds. Alternatively, groups can choose to pre-book evening meals at Disney’s Davy Crockett Ranch or self cater, by purchasing food at a supermarket and then using their Ranch cabins’ kitchen facilities. Pre-bookable Cabin Meals These evening meals are delivered to your cabins during the afternoon and will need to be heated using the microwave oven in each cabin and then be eaten in your cabins. Menu 1) Spaghetti Bolognese, Piedmont-style salad, fruit, Magnum ice cream, 50cl bottle of Coca Cola or water – price £15.00 per person. Menu 2) Cheeseburger, French fries, apple compote, Magnum ice cream, 50cl bottle of Coca Cola or water – price £15.00 per person. Menu 3) Ham & Cheese Pizza, grated carrot salad, almond soft cake, apple compote, 50cl bottle of Coca Cola or water – price £15.00 per person. Please note: Menu 3 also available with vegetarian pizza. Pre-bookable Ranch Tavern Restaurant Meals The Ranch Restaurant serves an ‘All you can eat buffet’, including soft drinks. Vegetarian options are available. You will need to select a reservation time, between 1800hrs and 2200hrs, which will be reconfirmed to you prior to travel. Price £26.00 per adult, £20.00 per player/child (aged 3 - 16). Please indicate on the Booking Form if you wish to pre-book any evening meals at the Ranch. Complimentary Celebration Dinner On the final evening of your stay, Sport Experiences arranges a complimentary Celebration Dinner for all the teams at one of Disney Village’s restaurants. Festival Schedule In the likely event of high demand for the Festival, we will also need to schedule matches during the late afternoon and evening. In the event of this, teams would then have the morning and early afternoon free to enjoy the Disney Parks. You will be notified of your match times with your travel documentation. 8 Call: 020 Your Financial Peace of Mind Guest Conduct The Disneyland Paris security department requires that each group leader signs a declaration of ‘Responsibility and Accountability’ form for their group. By signing the Booking Form, you confirm your acceptance of the booking conditions on conduct. Kit Preparation and Laundry Facilities Due to the large number of teams that participate in the Festival, it is not possible to provide laundry facilities. We therefore recommend that teams bring at least two playing strips. Disney’s Davy Crockett Ranch The Ranch is located around 10 minutes drive from the Disney® Parks. For groups choosing to self-drive, there is a private parking space for each cabin at Disney’s Davy Crockett Ranch, as well as coach parking facilities. Please note that the top bunk at Disney’s Davy Crockett Ranch is not suitable for children over 70kgs. Please also note that the swimming pool is subject to seasonal closures, however once these dates are known, we will inform you in the unlikely event that it coincides with the Festival. Passports and Visas Final Balance Payment Group leaders are entirely responsible for ensuring that all members of the group have the correct and valid documentation. We cannot accept responsibility for any failure to comply resulting in any costs or fines being incurred. The final balance payment is due 8 weeks prior to departure. Channel Crossings 24 Hour Emergency Support Sport Experiences operates a 24-hour emergency paging system to provide complete security and peace of mind throughout your trip. Most problems can be dealt with quite satisfactorily by our local representatives and Disneyland Paris staff but it is reassuring to know that our Operations Department is there to provide a friendly and professional service at whatever time of the day or night you might need them. Disneyland Paris Accommodation Damage Policy The International Youth Festival of Football is intended to be an enjoyable event for everyone involved. We would like to emphasise the importance of your group being properly briefed prior to the event and re-emphasise the importance of your role as Group Leader in supervising your group during your stay at Disneyland Paris. On your day of departure all cabins occupied by your group will be inspected for damage. Any damage found in the cabins will be charged for and any payment due will need to be settled before your group is allowed to leave (unless the damage was reported by the Group Leader upon arrival). Further details, including a price list with examples of the costs incurred in replacing damaged items, are available on request and will be given to you on arrival. 8335 4949 The Channel crossing for groups booking our travel-inclusive tour will be by ferry from Dover to Calais or by Eurotunnel from Folkestone to Calais, at our discretion. We will advise you of your method of crossing with your travel documentation, which will be sent approximately three weeks prior to departure. Travel Insurance Comprehensive insurance is naturally essential for all overseas travel, in particular where your time away involves sporting activities. We therefore make it a condition of booking that all passengers are adequately covered. However as some schools and clubs have their own annual cover we have not included a compulsory insurance charge in the price of the International Youth Festival of Football. We have two policies available for this programme, one for participants and one for non-playing accompanying passengers. Our insurance is arranged through Mondial Assistance (UK) Limited, which is part of the Allianz Group (the largest travel insurer in Europe). Premiums should be paid when you send your deposit payment and those taking the policy will be covered from the moment we receive their payment. Players Insurance Policy Price £17.00 for passengers aged 16 and under. Non-Participants Insurance Policy Price £13.50 for passengers aged 16 and under, £27.00 for passengers aged 17 and over. A full statement of cover will be sent with your confirmation of booking. Please note that insurance premiums are not transferable. Email: [email protected] Booking Form THE 2015 INTERNATIONAL YOUTH FESTIVAL OF FOOTBALL Please complete and return this form to: Sport Experiences, Newmarket Promotions Ltd, McMillan House, Cheam Common Road, Worcester Park KT4 8RQ GROUP LEADER NAME (to whom all correspondence will be addressed): PROVISIONAL BOOKING REF: SURNAME: INITIALS: TITLE: POSITION: PLEASE BOOK PLACES: (state number) SCHOOL/CLUB NAME: Adults: SCHOOL/CLUB ADDRESS: Children: TEAM AGE GROUPS (Please complete this section for all age groups and teams you are bringing): POST CODE: TELEPHONE: FAX: OUT-OF-HOURS EMERGENCY CONTACT NUMBER: Team 1 Age Group Number of Players EMAIL: Team 2 Age Group YOUR CHOSEN TOUR PACKAGE RANCH PRE-BOOKED MEALS (Please tick appropriate box) (Please state meal choices and number of meals required) Five day Travel-Inclusive Five day Self-drive Pick Up Address: (Please advise if different from address started above Number of Players Thurs 9th April: Team 3 Age Group Fri 10th April: Number of Players Please note any special requests: DISNEY’S DAVY CROCKET RANCH as SCHOOL/CLUB ADDRESS, including postcode) (Cabins have two double beds and two bunk beds and can therefore accommodate up to 6 people) Please state number of cabins required: 6 sharing _________ 5 sharing __________ 4 sharing _________ 3 sharing __________ Post Code 2 sharing_________ Single cabins _______ PAYMENT: Cheques should be made payable to Newmarket Promotions Limited I enclose_______________ deposits @ £30.00 per person I enclose_______________ player insurances @ £17.00 per person (aged 16 and under) I enclose_______________ adult non-playing insurances @ £27.00 per person (aged 17 and over) I enclose_______________ child non-playing insurances @ £13.50 per person (aged 16 and under) Total £______________ £______________ £______________ £______________ £______________ I understand that it is a condition of booking that all persons travelling are covered by comprehensive insurance. Any person not taking the insurance offered in the Information Pack agrees to indemnify Newmarket Promotions Limited for any costs that arise which would otherwise have been met had this insurance been taken. I have read the booking conditions and accept for myself and on behalf of others travelling, the terms and information contained in this Information Pack. SIGNED The International Youth Festival of Football is organised and operated by Newmarket Promotions Ltd. DATE ABTA V787X Online: www.sportexperiences.co.uk Call: 020 8335 4949 9 Completing the Booking Form •Please ensure that you complete all relevant signing the booking form you agree to the By following declaration of responsibility and accountability regarding your role as group leader and the conduct of your group: sections of the booking form and return it to us with your deposit payment of £30 per paying person. •We will require a completed rooming list from you detailing your adult and player names, titles and ages (on date of departure). To help you complete your rooming list we can email you the “Sport Experiences Rooming List Spreadsheet” which many group leaders find useful. Please therefore write your email address in the appropriate space overleaf. •Please advise for each member of the group whether they wish to take our insurance policy. NB: It is a condition of booking that all passengers are adequately covered. If group members have their own insurance, please provide details of their cover. We regret we are unable to send out Travel Documentation unless we have been notified of the insurance details for each member of your group. Please do not hesitate to call us on 020 8335 4949 if you have any queries. Please post your completed booking form with deposit payment to: Sport Experiences, Newmarket Promotions Limited, McMillan House, Cheam Common Road, Worcester Park KT4 8RQ Telephone: 020 8335 4949 Fax: 020 8335 4477 email: [email protected] www.sportexperiences.co.uk 10 Call: 020 8335 4949 It is the group leader’s responsibility specifically to ensure that participants act in a responsible manner during the tour and do not behave in a way likely to cause damage to property or damage or offence to other people. It is also the group leader’s responsibility to ensure that no participant under 18 years of age consumes alcoholic drinks. No participant should consume alcohol to excess and all local laws relating to the consumption of alcohol are to be obeyed by the participants at all times. If the behaviour of any group member causes distress, damage, danger or annoyance to other persons or property, suppliers of accommodation and transport services reserve the right at all times to demand payment to cover damage caused, cancel arrangements immediately or to eject the person(s) responsible. In such circumstances, our responsibility will cease and we will not be obliged to cover expenses, which may be incurred on the part of the party. Similarly we will not consider or accept any claims for compensation. As group leader I have read the booking conditions and accept responsibility for the good conduct of all participants during the tour and warrant that at least one responsible adult will be on active duty at all times to ensure this. I accept that if the behaviour of any group member causes distress, damage, danger or annoyance to other persons or property, suppliers of accommodation and transport services reserve the right at all times to charge the group for any damage caused, cancel arrangements immediately or to eject the person(s) responsible. I accept that the school or club will be held responsible for any charges incurred and that payment will be payable before departure. Email: [email protected] Newmarket Promotions Ltd Booking Conditions Please read carefully We want you to enjoy every minute of your break or longer holiday with us, and we’ll do our very best to try to ensure that it lives up to your expectations of it. We believe that our more than 20 years of tour operating experience, together with the reputation we have for quality and value, should give you the confidence to book with us. To give you further peace of mind, we accept your booking on the basis of our Terms and Conditions, which are designed to clarify the contractual obligations between us. Please spend some time reading them carefully, and please feel free to contact us should anything be unclear. Your contract with us 1 YOUR BOOKING Your booking, once accepted and confirmed in writing to you, represents a contract between all persons named on the Booking Form and/or on the Confirmation of Reservation, and Newmarket Promotions Ltd (The Company). The contract is based on the information given in the holiday brochure, and the terms laid out in the following Booking Conditions. If you made a credit card booking over the telephone, and are seeing these Conditions for the first time, you may cancel your reservation in writing up to seven days from the date of receipt of your Confirmation of Reservation. This agreement is governed by English Law and jurisdiction is conferred on the English courts but not exclusively, so if you live elsewhere in the UK, when the courts of Scotland and Northern Ireland also have jurisdiction. 2 YOUR PAYMENT Your Confirmation of Reservation includes an invoice showing the deposit paid and the final balance due. The outstanding amount must be paid by the due date. Should we not receive payment by this date we reserve the right to treat your booking as cancelled, in which case you could be liable to pay cancellation charges according to the scale set out in paragraph 4 below. Please note that a 1. 5% per transaction charge will be made for any final balances paid by credit card. IMPORTANT NOTE: The person signing the Booking Form does so on behalf of all persons named on it, and he/she becomes directly responsible to the Company for the payment of the total holiday price and if applicable, and where appropriate, for the cancellation charges and disbursements of any funds. 3 YOUR ALTERATIONS If you want to change any of the details of your booking, we will always do our best to help. We will however make an amendment charge of £10 per person (maximum £40 per Booking Form per amendment) as a contribution to our administrative expenses. All amendments must be notified to us in writing by the person who made the original booking. NB If an amendment involves a change of name, insurance premiums are not transferable. Where any change is made to a booking involving travel by air, we reserve the right to make additional charges to cover in full any costs charged to us by our suppliers. 4 YOUR CANCELLATION You or any member of your party may cancel your booking or part of it once it has been confirmed but the cancellation will only be valid if made in writing direct to the Company. If the cancellation results in a person travelling alone, a single room supplement is payable. The amount payable on cancellation depends upon when we receive your written instructions – the more notice you give, the less we will charge. Period before departure date within which written instructions are received by Newmarket Promotions Ltd. and amount of cancellation charge (shown as a percentage of the total holiday price excluding insurance premium which is not refundable) are as follows: Charge prior to “Balance Due” date* Deposit only “Balance Due” date* - 22 days 30% or deposit if greater 21 - 15 days 45% or deposit if greater 14 - 2 days 60% less than 48 hours prior/after departure 100% Notes: If the reason for cancellation is covered under the terms of an insurance policy, you may be able to reclaim these charges. *The “Balance Due” date is printed/shown on your “Confirmation of Booking & Invoice”. 5 YOUR COMPLAINTS In the unlikely event that you have problems whilst on holiday, you MUST report the matter to the hotel or our representative IMMEDIATELY during your holiday. If the matter is not then satisfactorily resolved, you must complete a written report (form available from our representative). You must then follow up any complaint in writing within fourteen days of your return, including a copy of the original report form. We operate a strict code of conduct which also conforms to European regulations on package travel and take any complaints received seriously. A failure to follow the procedure outlined will affect the outcome of the complaint and any possible compensation. 6 YOUR TRAVELLING CONDITIONS Where as part of the holiday you have booked your travel by air, land or sea, such travel will be subject to the terms and conditions of carriage of the airline, shipping, rail or coach company providing the transport. In most cases, the conditions will limit the carrier’s liability to you in accordance with international law. Should anyone be refused admission to the coach, ferry or flight, or to the destination country by the transport or government authority, then we are powerless to assist and cannot be held responsible. This includes any passenger who fails to advise us of any medical condition or disability. If you are prevented from travelling as a result, our responsibility for your holiday thereupon ceases. Full cancellation charges will apply and we will be under no obligation whatsoever for any refund, compensation or loss you may incur. Our contract with you 1 OUR CONFIRMATION OF RESERVATION When we have received your booking form and deposit we will send you a Confirmation of Reservation which details exactly what is booked for you. From this moment Newmarket Promotions Ltd., has accepted your booking on the terms set out in this Contract. 2 THE PRICE OF YOUR HOLIDAY Changes in transportation costs, including the cost of fuel, duties, taxes or fees chargeable for services and exchange rates, mean that the price of your travel arrangements may change after you have booked. However there will be no change within 30 days of your departure. We will absorb and you will not be charged for any increase equivalent to 2% of the price of your travel arrangements, which excludes insurance premiums and any amendment charges. You will be charged for the amount over and above that. If this means that you have to pay an increase of more than 10% of the price of your travel arrangements, you will have the option of accepting a change to another holiday if we are able to offer one (if this is of equivalent or higher quality you will not have to pay more but if it is of lower quality you will be refunded the difference in price), or cancelling and receiving a full refund of all monies paid, except for any amendment charges. Should the price of your holiday go down due to the changes mentioned above, by more than 2% of your holiday cost, then any refund due will be paid to you. However, please note that travel arrangements are not always purchased in local currency and some apparent changes have no impact on the price of your travel due to contractual and other protection in place. The price of your holiday was calculated using exchange rates quoted in the Financial Times Guide to World Currencies 31 July 2011. 3 OUR ALTERATIONS It is unlikely that we will have to make any changes to your holiday but we do plan your holiday arrangements many months in advance. Occasionally changes may be made, which we reserve the right to do at any time. Most of these changes are minor (eg. cancellation of an optional excursion) and we will advise you at the earliest possible date. If a major change becomes necessary we will inform you as soon as is reasonably possible if there is time before your departure. A major change is one that we make to your holiday arrangements before departure that involves changing your resort area, or time of departure or return by more than twelve hours, or offering accommodation with a lower official classification than that advertised (except the latter in the case of en route tour hotels). When a major change occurs, you will have the choice of either accepting the change of arrangements, purchasing another available holiday from us, (we will refund any price difference if alternative is of lower value) or cancelling your holiday and receiving a full refund of all monies paid, except where the major change arises due to force majeure (see below), we will pay compensation as detailed below: 15 - 28 days £10 0 - 14 days £25 IMPORTANT NOTE : We will not pay you compensation if we have to cancel or change your travel arrangements in any way because of unusual or unforeseeable circumstances beyond our control. These can include, for example, war, riot, industrial dispute, terrorist activity and its consequences, natural or nuclear disaster, fire, adverse weather conditions, epidemics and pandemics, unavoidable technical problems with transport. 4 OUR CANCELLATIONS We reserve the right in any circumstances (including failure to reach sufficient numbers) to cancel your holiday and in this event we will return to you all money you have paid to us or will offer you an alternative, available holiday to purchase of comparable standard. In no case, except for reasons of war etc, (see Important Note above) will your holiday be cancelled after the date when your final balance becomes due. 5 OUR COMPLAINTS PROCEDURE Newmarket Promotions Ltd is a Member of ABTA with membership number V787X. ABTA Members help holidaymakers to get the most from their travel and assist them when things do not go according to plan. We are obliged to maintain a high standard of service to you by ABTA’s Code of Conduct. For further information about ABTA, the Code of Conduct and the arbitration scheme available to you if you have a complaint, contact ABTA, 30 Park Street, London SE1 9EQ Tel: 0901 201 5050 or www.abta.com. We can normally agree an amicable settlement of the few complaints we receive. However, if we cannot agree, disputes arising out of, or in connection with this Contract may (if the customer so wishes) be referred to arbitration under a special Scheme which, though devised by arrangement with the Association of British Travel Agents, is administered quite independently by the Chartered Institute of Arbitrators. The Scheme (details of which will be supplied on request) provides for a simple and inexpensive method of arbitration on documents alone with restricted liability on the customer in respect of costs. The Scheme does not apply to claims for an amount greater than £5,000 per person. There is also a limit of £25,000 per booking form. Neither does it apply to claims which are solely or mainly in respect of physical injury or illness or the consequences of such injury or illness. Redress under this Scheme requires written notice requesting arbitration to be made within nine months of scheduled date of return from the holiday. 6 OUR RESPONSIBILITY FOR YOUR HOLIDAY OVERSEAS HOLIDAYS (a) Although we have no direct control over services provided to you by independent suppliers we accept responsibility for the reasonable standard of the holiday which you book. If any part is not provided as promised, we will pay you appropriate compensation if this has affected the enjoyment of your holiday, except where the failure is unforeseeable or unavoidable. (b) We accept responsibility if you or any person named on the booking form suffers bodily injury, illness or death due to the negligent acts and/or omissions of: (i) our employees or agents; or (ii) our suppliers or sub-contractors, servants or agents whilst acting within the scope or in the course of their employment to provide any service or arrangement forming part of the holiday that you have booked with us save that we do not accept responsibility for any air or sea carriers whose liabilities are limited by the relevant International Conventions. Provided that any such claims will be subject to and dealt within accordance with English Law and will be subject to the exclusive jurisdiction of the English courts. (c) We shall give you assistance in the event that you suffer illness, personal injury or death during the period of your holiday overseas arising out of an activity which does not form part either of the holiday arrangement with us or an excursion offered through us. This assistance will include advice and guidance and, at our discretion and where appropriate, financial assistance subject to our spending a maximum amount in this regard on behalf of yourself and any other person named in the booking form of £5,000 in total. (d) In the event of a claim under this clause six against us by you or any person named on the booking form we reserve the right to claim in your place against the person or corporation responsible for the act, default or omission giving rise to the claim and you hereby agree to assign to us all your rights under this clause six and we will be subrogated to those rights and you hereby agree to assist us fully in the event that we enforce the rights which have been assigned to us or to which we are subrogated. (e) We take the safety and security of our clients extremely seriously. If a Foreign Office advises that people should not visit a particular country, then we would act on this. However, we are sure you appreciate from press and television coverage that the political, economic and social conditions in many countries are not as stable as we are used to. Sadly crimes against both people and their property are a fact of life the world over, and when in a foreign country it is very important to be extra vigilant and avoid drawing attention to yourself by wearing expensive jewellery, carrying expensive camera equipment etc. Travellers have the same responsibility for their personal safety and that of their possessions, as they do at home. As situations in countries can change rapidly, we would suggest you may wish to contact the Foreign Office Travel Advice unit on 0845 850 2829 for up to date information and advice regarding safety BEFORE BOOKING YOUR HOLIDAY. Newmarket Promotions Ltd., operate to many parts of the world, some of which do not conform to British health and safety standards. We request that all our hotels comply with the local regulations applicable in their country for health and safety but we cannot guarantee that these meet British standards. UK HOLIDAYS We accept responsibility for ensuring that all component parts of this inclusive holiday are supplied to you as described in this brochure and to a reasonable standard. If any such part is not provided in the advertised manner, we will pay you appropriate compensation if this has affected your enjoyment of your holiday. 7 TRAVEL INSURANCE Because of the importance of having adequate insurance cover we make it a condition of booking on all foreign holidays that you are covered by an insurance policy. If you elect not to take our insurance, you agree to indemnify Newmarket Promotions Ltd. for any costs that arise which would otherwise have been met had Newmarket Promotions Ltd insurance been taken. Should you fail to supply us with the name of your insurance company at the time of booking, our insurance premium will automatically be added to your invoice. Please note, if you take out our insurance, certain claims will be subject to an excess charge. 8 FINANCIAL PROTECTION & REPATRIATION In line with the EC Directive on package travel, Newmarket Promotions Ltd offers complete financial protection for all customers. Newmarket Promotions Ltd is a fully-bonded member of ABTA - The Association of British Travel Agents, ensuring both your financial protection and high standards of professionalism and reliability. Therefore you can book and travel with Newmarket Promotions Ltd in total confidence that your money and your holiday are safe. In the unlikely event of the company failing while you are abroad, the ABTA bond will be used to repatriate you. Important Information THE BOOKING FORM The importance of clear, correct information on the Booking Form is essential, for it is from this information that we make your reservation and our contract with you. The person to whom all correspondence, invoices and travel documentation are to be sent, should be entered as the first name. It is also their address and telephone number(s) that should be shown and it must be they who sign the Booking Form. Other names are required by insurance companies, hoteliers etc., so please be accurate. We do not accept bookings for teams unaccompanied by supervising teachers/adults. YOUR JOURNEY The coach companies we use have been selected to be relied upon to provide modern, comfortable coaches and careful, considerate drivers. In line with current regulations all UK coach companies supply coaches fitted with lapbelts at no extra cost. Smoking is prohibited on all our coaches. Regular comfort stops are made. Space is limited so please restrict yourselves to one suitcase per person, plus light hand luggage. If your school/club is not based on the mainland, the coach will collect you from where you arrive on the mainland. Please note that any travel arrangements to the mainland are not included in our package price. TRAVEL DOCUMENTATION You will receive your final Itinerary and travel documentation three weeks prior to departure, provided all payments have been made. SPECIAL REQUESTS There are of course only a limited number of front seats on coaches, low floor rooms in hotels etc. We cannot guarantee to meet all requests but will do our best to oblige. COACH PICK-UP POINTS AND TIMES When completing the Booking Form you will have to specify your pick-up point if this is different to your school/club address. We will show this on our Confirmation Invoice. It is the group leader’s responsibility to ensure that all group members adhere to the timings given on your travel documentation. In the event that one or more members of your group are late to the pick-up point at any time during your trip, to the extent where the itinerary arrangements may be jeopardised, the coach driver is within his rights to leave at the appointed time and no additional arrangements need to be made for late arrivals. For the return journey you will be disembarked at your original pick-up point. Our driver will endeavour to give an estimated time of arrival at each point, prior to the last transit/comfort stop. This will enable you to telephone taxis or parents who may be meeting you. Our homebound drop-offs are scheduled in reverse order of the pick-ups. Because of the inconvenience and delays caused to other passengers we are unable to accept requests to be dropped off at additional points. PAYMENTS BY BACS We are pleased to accept payments by BACS. If you wish to make your deposit payment or final balance payment by BACS, please ensure that your Provisional Booking Reference or your Invoice Number is included on the remittance advice when making payment by BACS. If you do not know your Provisional Booking Reference or your Invoice Number, please call us on 020 8335 4949. Our bank account details for payment by BACS are: Newmarket Promotions Ltd NatWest Bank Sort code: 60-17-11 Account number: 20389701 DELAYS Occasionally flights, trains, ferries and coaches may be delayed due to circumstances beyond our control. In such cases we will do our utmost to help you and keep you fully informed. In the event of extended overnight delays, depending upon circumstances, we will endeavour to provide accommodation. In the case of a major delay to your homeward journey, we shall endeavour to delay the departure from your accommodation. FITNESS TO TRAVEL We strive to give all our customers full care and attention, but we do need to know at the time of booking if there are any special needs or requirements. It is particularly important that we are advised of any disabilities and also if you intend to bring any specialist equipment such as a wheelchair with you. Tailgate coaches can be provided at extra cost and are subject to availability. In the event that you need any special arrangements made for any members of your group, please ensure that you call us to discuss these requirements prior to making your booking and then send full details of them with your completed Booking Form. These will be acknowledged on your Confirmation of Reservation. If any passengers have suffered from a serious medical condition recently, then they should consult with their doctor about their fitness to travel. ADDITIONAL EXTRAS NOT BOOKED WITH NEWMARKET We cannot be held responsible for compensation in respect of any extras which are booked (eg travel insurance, currency) with a third party, if we subsequently cancel your tour for whatever reason. If you book your travel insurance with us, you would receive a full refund in this circumstance. 11 2015 “Could you please pass on my thanks for a well run and very enjoyable tournament in Paris, all the boys in my team had a fabulous time both on and off the pitch.” Horndean Hawks FC Sport Experiences provides a specialist travel service for schools’ sports teams, sports clubs and sporting organisations. Our team of travel specialists provides complete travel programmes which include flights, coach travel, hotel reservations, tour guiding services and match fixtures, as well as organising specialist sporting events, festivals and tournaments. “Overall, a superb experience for the boys. Standard of football and pitches was very good. Presentation was superb! They will remember it forever!” Oxclose School “A very enjoyable, well organised event that will leave fantastic memories for ever.” “The pitches were fantastic. My boys had an amazing time and wish there was an U16s so they could return again.” Age Und Group 12, er 10, s 11 13, 14, , 15 s Ea il nal Apr atio al Sunday 12th tern stivday 8th – 5 In ll Fe Wednes 201 etba2nd April & The ior N– Thursday Judany 29th March015 l Sun April 2 na nd io l ay 2 at iva ursd rn st - Th te e arch In y F 9th M 15 ugb day 2 20 R Sun e or ys – Call: 020 8335 4949 Th uni Holida J ter Th Youe 2015 t r Ho h Fe Inte lida rna Sports Festivals & Tours ys – stiv tion We dne al o Schools and Clubs Sports Travel sda al y 8th f Fo – Su ot nda ba y 12 l th l Easte 201 5 For Schools, Colleges, Youth and Adult Clubs 2014-2015 Beaufort Colts FC Apri l 20 15 20 15 ps ou 15 Gr r 4 e de r 1 Ag Un de r 13 Un nde U Oxted School ney Competitive Tournaments Great Entertainment r Pixa ney/ ©Dis 5 201 2014 Junior Festivals “I pretty much eat, drink and breathe netball and Ellen is the same. I’m getting masses better for sure and never guessed I would be so competitive. I can’t wait to take on the other teams at the festival!” Fantastic Facilities Celebrity Presentations Email: [email protected] BOGNOR REGIS & SKEGNESS If you’re looking for a great UK weekend away in 2014, then LOOK NO FURTHER! The England Netball ‘I Heart Netball’ Junior Festivals combine professionally organised netball tournaments for U11, U12, U14 and U16 teams, the superb facilities and entertainment at Butlins resorts in Bognor Regis and Skegness and spectacular celebrity awards presentations. /Pi ey isn ©D • Football • Rugby • Netball • Hockey • Cricket ups Gro Age nder 16 U er 14 Und er 12 Und xar ©Dis ney/ Pixar ©Dis “Just like to thank everyone at Sport Experiences for a fantastic time in Paris. We are hoping to do it again next year.” Kingsmead Juniors FC “It was an excellent tournament, well organised, quality officials, length of matches, great playing facilities and extremely helpful staff. The kids have had a great experience.” Archbishop Beck School “Many thanks for a brilliant tournament.” © Disney Call: 020 8335 4949 Visit: www.sportexperiences.co.uk Sport Experiences, The Newmarket Group, McMillan House, Cheam Common Road, Worcester Park KT4 8RQ SP06 - July 2014 Edition The Grove School
© Copyright 2024