Government of Madhya Pradesh
Panchayat and Rural Development Department
Madhya Pradesh State Rural Livelihoods Mission
3rd, floor Beej Bhavan, Arera Hills, Bhopal M.P.
Phone No. 07552766818, 2576815, 2551972
Fax No. 0755-2766818
Website : www.mpraf.nic.in
Bhopal, dated 12.01.2015
S.No. 223/SRLM-FIN/PRC-CS-4/2015
Expressions Of Interest
For Providing Financial Management Technical Support (FMTS) To Madhya Pradesh State
Rural Livelihood Mission (MPSRLM) (Consulting Services - Firms Selection)
INDIA
Project : NRLP/M-4978-IN
1. The Madhya Pradesh State Rural Livelihoods Mission (MPSRLM) invites "Expression of
Interest" from the eligible registered Chartered Accountant firms/agencies to submit their
interest for Financial Management Technical Support (FMTS) to MPSRLM (Consulting
services) for the period of one year. Extendable if services found satisfactory.
2. Interested agencies/firms may submit their "Expression of Interest" in a sealed envelope clearly
superscripted as "Expression of Interest for providing FMTS to MPSRLM" latest by 15.30
hours on or before 11th February 2015, as per the information required in detailed
advertisement available on Mission Website. The agencies may obtain further information and
procedures for submitting the "Expression of Interest" from the official website of MPSRLM
i.e.www.mpraf.nic.in.
(Chief Executive Officer)
M.P. State Rural Livelihood Mission
Bhopal, MP
Government of Madhya Pradesh
Panchayat and Rural Development Department
Madhya Pradesh State Rural Livelihoods Mission
3rd, floor Beej Bhavan, Arera Hills, Bhopal M.P.
Phone No. 07552766818, 2576815, 2551972
Fax No. 0755- 2766818
Website : www.mpraf.nic.in
S.No. 223/SRLM-Fin./PRC-CS-4/2015
Dated 12.01.2015
DETAILED ADVERTISEMENT
Invitation for Expression of Interest for
Hiring of an Agency (Consultancy Services)
for
Providing Financial Management Technical Support (FMTSA) To MPSRLM.
Context
•
•
•
MPSRLM has been implementing National Rural Livelihoods Mission (NRLM), a
centrally sponsored programme in MP since April 2012. NRLM aims at creating
efficient and effective institutional platforms of the rural poor in order to bring about
sustained improvement in their living standards and livelihood assets. The GoI has
been providing 75% of the programme cost as a grant to the states, while the state
government has been providing 25% of the cost. In addition, the Government of
India has also availed a credit from IBRD for augmenting resources for the program
in 13 states with high poverty areas. Following the NRLM programme guidelines,
the has decided to apply a portion of these funds for strengthening of Financial
Management in MPSRLM. Accordingly, the MP State Mission has decided to hire
the services of a consulting firm to provide Financial Management and Technical
support the form will be selected in accordance with the procedures set out in the
NRLM procurement manual, which are also consistent with the World Bank’s
Consultants Selection Guidelines
[The attention of interested consultants is drawn to Paragraph 1.9 of the World
Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans
and IDA Credits and Grants] by World Bank Borrowers under selection of
consultant & employment, 2011, (Consultant Guidelines) which sets forth the World
Bank policy on conflict of interest]
The key tasks and submission requirements among others as detailed in ToR are
under :A. Key Tasks to be performed by FMTSA:
a) Preparation of Annual Financial Statements of the MPSRLM,
b) Bank Reconciliation
c) Support in accounting process as per statutory requirements including Income
Tax, TDS. Service tax and filing of returns.
MPSRLM/PROCUREMENT/FMTSA-EoI- July 2014
2 d) Support in rolling out and effective functioning of TALLY accounting system
or any other software based accounting system.
e) Provide training and technical support to SMMU and DMMU staff
f) Ensure proper financial management arrangements as per the World Bank
guidelines, legal agreements, finance &administrative Rules, Finance Manual
and Communities Operations Manual of MPSRLM, NRLM framework and
guidelines.
g) Preparation and submission of Monthly Expenditure Reports (MER,
h) Preparation and submission of Interim Un-audited Financial Reports (IUFRs).
i) Any other Finance, Accounts, Management related work as decided by the
mission. Details of the tasks to be performed may be seen in the terms of
reference(TOR).
•
•
Expression of interest are invited from chartered accountancy firms who wish to
undertake Consultancy services for “Providing Financial Management Technical
Support (FMTS) To MPSRLM,” under the National Rural Livelihoods
Project/Mission (NRLP/M)/Credit No 4978-IN
Interested Consultants should provide information demonstrating that they have the
required qualification and relevant experience to perform the service. The information
be given as per format - 1 part of this document.
B. Submission Requirements
B -1 Consultant Profile
a) Organizational: Provide a brief description of the background and organization
of your firm/entity. The brief description should include ownership details, date
and place of incorporation of the firm, objectives of the firm, availability of
appropriate skills among staff, brochures etc.
b) Financial: Provide the turn over and net worth of the company on the basis of
the audited accounts of the previous three financial years i.e., 2013-14, 2012-13
and 2011-12.
c) The Firm should provide a team of thirteen members comprising of a Team
Leader, who should be a Chartered Accountant , having post qualification
experience of at least ten (10) years and other twelve team member (02 member
posted at SMMU and others at district level) having qualification CA/ICWA
final year students or M.Com with at least 10 years of experience. The team
should have knowledge of TALLY/software based accounting system.
MPSRLM/PROCUREMENT/FMTSA-EoI- July 2014
3 B - 2 Consultant’s Experience
a) Description of minimum three similar assignments undertaken by the consultant
in past five years.
b) Experience in conducting similar assignments at the international/national/state
level. (Preferably rural development experience).
c) General qualifications and experience and number of key staff appropriate for
the assignment.
d) If the Consultant has formed a consortium, all the above details of each member
of the consortium and the name of the lead partner, shall be provided.
B - 3 Short listing criteria:
a) The firm must be empanelled with Comptroller and Auditor General of India.
b) Firm should have at least ten (10)yrs of experience in Public Financial
Management, Accounting and Audit
c) The firm's constitution certificate should be issued by the ICAI not earlier than
01.01.2014 The firm must have at least 5 partners in the firm out of which one CA
should be ISA (Information System Audit) The firm should have experience of
working in similar externally aided/ Public Sector Undertakings/ Government of
India Funded project / projects.
d) The average annual financial turnover of the firm should be at least Rupees. One
Crore (Rs.1 Crore) during the last three (3) years (i.e. FY 2011-12, FY 2012-13, FY
2013-14).
e) The consultant may associate with other firms in the form of a joint venture or a
sub-consultancy to enhance their qualifications.
•
A Consultant will be selected in accordance with the Quality & Cost Based Selection
(QCBS) method set out in the Consultant Guidelines. Under which the normal steps are :i.
The EoI of the agencies shall be evaluated and shortlisted by the Technical
committee.
ii.
The RFP (request for Proposal) shall be issued to the shortlisted agencies
only. The technical proposal shall be evaluated and ranking will be done
accordingly. The financial proposal of the qualified firms only shall be opened
and evaluated. The firm with highest combined technical and financial score
shall be selected.
MPSRLM/PROCUREMENT/FMTSA-EoI- July 2014
4 •
Expressions of interest by the interested agencies must be delivered in a written form to
the address below (in person, or by speed post/post) latest by 15.30 hrs on or before 11th
February 2015. EOI’s is received after the due date and time will not be considered.
(Chief Executive Officer)
M.P. State Rural Livelihood Mission
Bhopal, MP
MPSRLM/PROCUREMENT/FMTSA-EoI- July 2014
5 Format - 1
Format for Short listing of Agency (Consultancy Services)
for
Providing Financial Management Technical Support (FMTS) To MPSRLM.
S.No.
Particulars
Details
Annexure
1
2
3
4
1
Name of Firm
Copy of Registration A-1
2
Address of Local Office (in
Bhopal/ MP) , Ph. No. and
E-mail id) (if any)
A-2
3
a. Address of Head Office,
Ph. No. and e-mail id.
A-3
4
a. Year of Formation
b. C.A.G. Registration as
on 01.01.2014
5
Brief Profile of an agency
including organization
structure and staffing. Please
specify full time staff
MPSRLM/PROCUREMENT/FMTSA-EoI- July 2014
Copy of Registration A-1
A-4
6 6
Turn Over
Gross Amount In Figures and Words
(Rs.)
TRs.)
i F.Y.2011-12
A-5/A-6
ii F.Y.2012-13
A-7/A-8
iii F.Y. 2013-14
A-9/A-10
Total 6 (i+ii+iii)
Average Annual Turn
Over in last three Years
7
Key professional Staff for the assignments
Position
1
2
3
4
5
6
Name
Chartered Accountant
(CA)- Team Leader
Team Member (CA/ICWA Final Year
Student or M.Com)-1
Team Member (CA/ICWA Final Year
Student or M.Com)-2
Team Member (CA/ICWA Final Year
Student or M.Com)-3
Team Member (CA/ICWA Final Year
Student or M.Com)-4
Team Member (CA/ICWA Final Year
Student or M.Com)-5
MPSRLM/PROCUREMENT/FMTSA-EoI- July 2014
Qualification
Experience in
yrs
A-11
7 7
8
9
10
11
12
13
Team Member (CA/ICWA Final Year
Student or M.Com)-6
Team Member (CA/ICWA Final Year
Student or M.Com)-7
Team Member (CA/ICWA Final Year
Student or M.Com)-8
Team Member (CA/ICWA Final Year
Student or M.Com)-9
Team Member (CA/ICWA Final Year
Student or M.Com)-10
Team Member (CA/ICWA Final Year
Student or M.Com)-11
Team Member (CA/ICWA Final Year
Student or M.Com)-12
8
Description of Similar Assignment Undertaken (Separate sheet to be attached for details & brief description with proof of assignments
Name of Assignment
Name of client
(Govt./Public
Sector/Externally
Aided Projects )
MPSRLM/PROCUREMENT/FMTSA-EoI- July 2014
Cost of
Assignment
Sector:-Community
Based Rural
livelihood/Social/
other please specify
Place of Assignment
Period of
Assignment
8 i
A-12
ii
A-13
iii
A-14
n
A-n
Note:
1. If the Consultant has formed a consortium, all the above details of each member of the consortium and the name of the lead partner, shall
be provided.
2. Short listing will be done on basis of above information only
3. Attach all supporting documents else the proposal will not be considered
4. All the pages of the format and its annexure must be duly signed by the authorised representative of the agency.
Authorized Signatory
(with seal)
MPSRLM/PROCUREMENT/FMTSA-EoI- July 2014
9 Declaration
Date:…………….
To whom so ever it may be concern
I/We hereby solemnly take oath that I/We am/are authorized signatory in the firms/ Agency/ Institute/ Company and hereby declare
that "Our firms/ Agency/ Institute/ Company do not face any sanction or any pending disciplinary action from any authority against our
firms/ Agency/ Institute/ Company or partners." Further, it is also certified that our firm has not been blacklisted by any government or any
other donor/partner organization in past.
In case of any further changes which affect of this declaration at a later date; we would inform the mission accordingly.
Authorized Signatory
(with seal)
MPSRLM/PROCUREMENT/FMTSA-EoI- July 2014
10 Madhya Pradesh State Rural Livelihoods Mission
Panchayat and Rural Development Department
Government of Madhya Pradesh
Terms of Reference (Draft)
for
Providing Financial Management Technical Support to MPSRLM.
Section A: Background
Madhya Pradesh State Rajya Ajeevika Forum (MPRAF) is an autonomous society
established by the Government of Madhya Pradesh under the administrative control of
Panchayat and Rural development Department. The society is registered under Society
Registration Act, 1973 and mandated to implement all rural livelihoods programs
associated with SHG based institutional architecture. The Society aims at creating
financially sustainable and effective institutional platforms of the rural poor, enabling
them to increase household income through sustainable livelihood enhancements and
improved access to financial and selected public services and to build their capacities to
deal with the rapidly changing external socio-economic and political world. Presently, the
society is implementing the National rural Livelihoods Mission (NRLM) comprising the
World Bank funded National Rural Livelihood Mission (NRLP), assisted by MoRD,
Government of India. N.R.L.M. In MP it is named Madhya Pradesh State Rural
Livelihoods Mission.
The Madhya Pradesh Rural Livelihoods Mission (MPSRLM) is rural livelihoods
mission under the aegis of Panchayat and Rural Department, GoMP, aims to improve the
economic opportunities, living standards and social status of the poor and marginalized
group. The mission is being implemented with intensive and Non-Intensive approach.
The area of intensive approach is 10 districts (Anuppur, Dindori, Shahdol,
Sheopur,Mandla, Balaghat, Badwani, Alirajpur, Dhar, Jhabua) of Madhya Pradesh. Rest
41 districts mission will work in non-intensive mode. In addition the World Bank Funded
MPDPIP area which is being implemented in about 5000 villages of 14 districts is also
considered as Intensive approach. Similarly the MPSRLM is also implementing
Government of India funded National Rural Livelihood Mission for remaining twenty six
(26) districts of Madhya Pradesh. The details of intensive districts are attached in Annex 1 & 2. The details of Non-intensive are attached in Annex-3
The National Rural Livelihoods Mission (NRLM) and National Rural Livelihood
Project (NRLP) follows similar approach of rural poverty alleviation i.e. through building
institutions of the poor viz. SHGs(Self Help Groups), VOs (Village Organization) and
CLF (Cluster level Federations. The mission is expected to cover the entire State of
Madhya Pradesh over a period of next 5 years.
MPSRLM/PROCUREMENT/FMTSA-TOR 11
1.
Implementation Arrangements:
The mission is being implemented by MPSRLM, set up for this purpose with State,
District and Cluster Level (Project Facilitation Team) management units. The
implementation units are summarized as follows:
NRLM
(Without
Specialized
Staff )
NRLM (With
Specialized Staff )
District
s
Blocks
26
197
District
s
5
*
NRLP
DPIP
Total
Block
s
District
s
Block
s
District
s
Block
s
17
10
46
15
53
Block
Districts s
51
313
Note :* These are 4 NRLP Districts and 1 DPIP District where funds are received from nonintensive(NRLM) component of GoI
2.
The Implementation unit and cost centers are :S.No.
Unit/Cost center
i.
State Mission Management Unit (SMMU)
1
ii.
District Mission Management Unit (DMMU) - Intensive area only.
10
iii.
Block Mission Management Unit (BMMU) - Intensive area only.
7
iv.
Project Facilitation Team - Intensive area only.
164
v.
Zila Panchayat (for Non-intensive area)
51
MPSRLM/PROCUREMENT/FMTSA-TOR 12
No.
3.
Need for the Financial Management Support Consultant
The need for the Financial Management Technical Services Agency arises to
provide support to the Finance Wing at State office and District office, Cluster (PFT)
office in discharging responsibilities relating to financial management during the scale up
and expansion.
4.
Objective of Consultancy assignment
The objective of the FMTSA assignment is to support overall levels of management
of MPSRLM in intensive & non intensive area for finance & Procurement functions.
FMTSA will help management in conducting different level financial& procurement,
monitoring and control, identifying critical deviations, smooth functioning of financial &
procurement activities and factor responsible and facilitate mission management in
getting feedback from all levels to take appropriate decision in course correction.
Section B: Scope of Work
MPSRLM intends to outsource the services from Chartered Accountant Firms
(Called Financial Management Technical Support Agency or FMTSA) for the following
tasks for SMMU &all the 10 NRLP Districts& rest 41 non intensive districts. However
the services, if required may be expanded later to cover other areas:I - Financial Management
A. Fund Flow arrangements:
i.
Review of the banking arrangements and provide recommendations for
strengthening of fund flow system including electronic transfer from SMMU to
DMMU, PFT/BMMU, ZP and further to Community Institutions. FMTSA will
further assist in implementation of the agreed improvements.
ii. Analysis, feedback and suggestion on funds management at the State,
District(including ZP) and block/PFT Offices.
B. Accounting Arrangements: Preparation of Chart of Accounts as per NRLM annual Action Plan and budget line.
Advice / support in maintenance of accounts as per the accounting standards and policies
agreed and documented in Financial Manual, Finance & Administrative Rules.
i.
Support in maintenance, preparation and finalization of Accounts and
financial statements. Support in Consolidation of Accounts from various
MPSRLM/PROCUREMENT/FMTSA-TOR 13
accounting centres at SMMU and preparation of final accounts and financial
statements in accounting software.
i.
Verification & Certification of prepared monthly Bank reconciliation
statements.
ii. Support in Installation of Tally software, advice/assist in compilation of data
in prescribed reporting formats for Fund Management System (FMS) of Tally
in the State office and in all NRLP Districts (10 Districts). Later these
facilities will be provided in other district.
iii. Facilitate monthly consolidation of the financial information from the
computerized accounting system at and between SMMU, DMMU, Non
Intensive districts and PFT/BMMU. iv. To look after the system of approvals and accord & authenticate budget
allocation in payables accounts before releasing of payments at SMMU,
DMMU, Block/PFT levels per delegation of powers, Cost norms given by
NMMU & financial norms. Verification of budget allocation.
v.
Support and advice/assist in software like payroll, accounting, CPSMS.
C. Financial Reporting and Analysis:
i.
Preparation of Annual Action Plan and annual budgets as per physical targets
and analysis of the variances periodically.
ii.
Revision of Annual Action Plan and annual budgets as when required.
iii. Support in Preparation of monthly financial reports for SMMU, DMMU and
PFT/BMMU, including ZP and its verification.
iv. Collecting & Compiling data from SMMU & Districts (Intensive & NonIntensive) &Support in Preparation of quarterly un-audited financial reports
(IUFR) as per financing agreement with IDA including reconciliation with
book of accounts of SMMU & all DMMU's, & Non intensive districts
verification and certification of the same.
v.
Preparation & assisting in submission of Financial Reports to World Bank,
Govt. of India and Govt. of Madhya Pradesh as per the requirement.
vi. Ensure proper maintenance of supporting documents, registers and records.
D. Internal Control and Audit
MPSRLM/PROCUREMENT/FMTSA-TOR 14
ii.
Suggestions on improvement of financial manual and rules.
iii. Monitor and support Internal/Concurrent/Statutory/AG/CAG audit work at
State, district and block offices. FMTSA will help in determination of internal
audit plans, including in particular coverage of high risk transactions. Assist
in framing internal control questionnaire in coordination with internal auditor.
Ensure and assist in timely compliance of the audit and ensure timely follow
up action is taken to address the issues identified in audit.
iv. Ensuring adequate internal control and compliance with audit procedures are
in place at the State office, District Offices, Block offices as well as at joint
ventures and partnership arrangements.
E. Staffing & Training
i.
Technical Support in Selection and recruitment of finance staff, as per
requirement.
ii.
Provide training and capacity building on Financial Management, accounting,
statutory compliances, and on TALLY software to SMMU, DMMU,
PFT/BMMU level staffs and further need based support/training to
Community Institutions.
iii. Provide inputs in the development of accounting and training modules/
handbook for the Employees, Community Institutions. Support in
development and management of training strategy and plans for accounting at
SHG and VO levels to Mission Staffs and community member as per need.
F. Statutory Requirements
i.
Reporting and accounting as per regulatory and legal requirements including
taxation, annual report and accounts.
ii. Filing and preparation of various statutory returns (like ETDS filling
/PT/EPF/VAT return) applicable to society and issuing certificate to
concerned parties. Including Verification and authentication of Form 16, 16A,
TDS challan before release of the same.
iii. Advise on TDS deduction and other statutory deductions .
G. Asset Verification and Management
i.
Assist in maintenance of assets procured and write off assets under the various
programs and conduct of annual verification of assets and stock and
MPSRLM/PROCUREMENT/FMTSA-TOR 15
reconciliation with books of accounts. Physical verification &certification of
Fixed Assets on annual closing for SMMU & Districts.
H.
i.
Development of Financial Rules, policies and Guidance Notes
Provide suggestions and recommendations for improvement of financial
manual and rules.
ii. Preparation of financial management procedures, including financial
reporting protocol for development partners.
iii. Advice program managers on the potential risks and control measures for
various livelihood funds as they develop during implementation.
I.
PROCUREMENT: i.
Advice on compliance on procurement norms. Ensure all purchases are as per NRLM procurement norms. J.
Others
i. Support in rolling out and synchronization of any accounting system at
SMMU, Districts and PFT/BMMU, including preparation of chart of
accounts.
ii. Assisting/Attending Review Meeting with Finance staff of SMMU,
DMMU/non Intensive Districts& PFT for suggestions/feedback as per
instructions of NMMU norms.
iii. Any other responsibility assigned by the management from time to time.
5.
Role of Consultant (FMTSA)
As it is clear from the scope of work that FMTSA will be an integral part of
mission implementation and work as support partners with the project. All the FMTSA
staff, when they are not travelling, shall be stationed at State level office (3) &District
Office (One in each NRLP area) during the office hours. The role is to carry out the
accounting, financial and procurement activities smoothly, implementation of proper
system and recommendation across all the levels of mission including community.
The role of FMTSA at the NRLM District office will be of need based support in
financial, legal, procurement and technical matters. They shall act like trouble shooters.
MPSRLM/PROCUREMENT/FMTSA-TOR 16
The FMTSA will need to travel to districts & blocks frequently. The team of State
FMTSA should visit in Districts extensively as per need.
The fees / consultancy charges quoted by FMTSA should include all the costs
including the TA/DA for visits to Districts, Blocks and or any other office and all taxes
(only service tax should be mentioned separately). No other charges / reimbursement
shall be from the fees quoted by the FMTSA.
6.
Schedule for completion of tasks
S.No.
i.
ii.
i.
ii.
Work assigned
Fund Flow Arrangements:
Review of the banking arrangements and provide
recommendations for strengthening of fund flow system
including electronic transfer from SMMU to DMMU,
PFT/BMMU and further to Community Institutions. FMTSA
will further assist in implementation of the agreed improvements.
Frequency /
Period
Within one
month
of
start
of
assignment
Analysis, feedback and suggestion on funds management at the
State, Districts (including ZP) and block/PFT Offices.
Periodically
Accounting Arrangements
Support in maintenance, preparation & finalization of Accounts
and financial statements. Support in Consolidation of Accounts On-going
from various accounting centres at SMMU and preparation of basis
final accounts and financial statements in accounting software.
Verification & Certification of prepared monthly Bank
Monthly
reconciliation statements.
iii. Support in Installation of Tally software, advice/assist in
compilation of data in prescribed reporting formats for Fund
Management System (FMS) of Tally in the State office, NRLP On-going
basis
Districts (10 Districts). Later these facilities will be provided in
other district.
iv. Facilitate monthly consolidation of the financial information
from the computerized accounting system at and between Monthly
SMMU, DMMU, Non Intensive districts and PFT/BMMU
MPSRLM/PROCUREMENT/FMTSA-TOR 17
v.
To look after the system of approvals and accord & authenticate
budget allocation in payables accounts before releasing of
On-going
payments at SMMU, DMMU, Block / PFT levels per delegation
basis
of powers, Cost norms given by NMMU & financial norms.
Verification of budget allocation
vi. Support and advice/assist in software like payroll, accounting,
On-going
CPSMS.
basis
vii.
Preparation of annual financial statements of the Society.
7.
S.No.
i.
ii.
iii.
iv.
v.
vi.
vii.
Financial Reporting and Analysis
Particulars
Preparation of Annual Action Plan and annual budgets
as per physical targets and analysis of the variances
periodically.
Revision of Annual Action Plan and annual budgets as
when required.
Support in Preparation of monthly financial reports for
SMMU, DMMU and PFT/BMMU, including ZP and its
verification.
Collecting & Compiling data from SMMU & Districts
(Intensive & Non- Intensive) & Support in Preparation
of quarterly un-audited financial reports (IUFR) as per
financing agreement with IDA including reconciliation
with book of accounts of SMMU, all DMMU's, & Non
intensive districts verification of the same.
Preparation & assisting in submission of Financial
Reports to World Bank, Govt. of India and Govt. of
Madhya Pradesh as per the requirement.
Ensure proper maintenance of supporting documents,
registers and records.
Support in Installation of Tally software, advice/assist &
compilation of data inprescribed reporting formats of
Fund Management System (FMS) in Tally in the State
office and in all NRLP Districts (10 Districts)in the
initial stage and to all Districts on completion of NRLP
MPSRLM/PROCUREMENT/FMTSA-TOR 18
Annually
Period
Annually
Periodically
Monthly
Quarterly
As per requirement
On an on-going basis
Within 1 months of
joining the assignment
and on regular
intervals
Districts.
MPSRLM/PROCUREMENT/FMTSA-TOR 19
8.
Internal Control and Audit :-
S.No.
i.
ii.
iii.
9.
Particulars
Suggestions on improvement of financial manual and rules.
Monitor and support Internal/ Concurrent/ Statutory/ AG/
CAG audit work at State, district and block offices. FMTSA
will help in determination of internal audit plans, including
in particular coverage of high risk transactions. Assist in
framing internal control questionnaire in coordination with
internal auditor. Ensure and assist in timely compliance of
the audit and ensure timely follow up action is taken to
address the issues identified in audit.
Ensuring adequate internal control and compliance with audit
procedures are in place at the State office, District Offices,
On an
Block offices as well as at joint ventures and partnership
basis
arrangements.
Staffing & Training
S.No.
i.
Particulars
Technical Support in Selection and recruitment of
finance staff
ii.
Provide training and capacity building on
Financial Management and accounting to SMMU,
DMMU, Districts, PFT/BMMU level staffs and
further need based support/training to Community
Institutions.
iii.
Provide inputs in the development of
accounting and training modules/ handbook
for the Employees, Community Institutions.
Support in development and management of
training strategy and plans for accounting at
SHG and VO levels to Mission Staffs and
community member as per need.
MPSRLM/PROCUREMENT/FMTSA-TOR 20
Period
One time within
two months of start
of assignment and
thereafter monitor
on periodic basis
On an on-going
basis
Period
As per requirement
As per requirement
As per requirement
on-going
10.
S.No.
i.
Ii
iii.
11.
S.No.
i.
12.
S.No.
i.
ii.
Statutory Requirements
Particulars
Reporting and accounting as per regulatory and
legal requirements including taxation, annual
report and accounts.
periodical
Filing and preparation of various statutory
returns (like ETDS filling /PT/EPF/VAT
return) applicable to society and issuing
certificate to concerned parties. Including
Verification and authentication of Form 16,
16A, TDS challan before release of the same.
As per requirement
Advise on TDS deduction and other statutory
deductions.
On-going basis
Asset Verification and Management
Particulars
Assist in maintenance of assets procured and
write off assets under the various programs
and conduct of annual verification of assets and
stock and reconciliation with books of
accounts. Physical verification of Fixed Assets
on annual closing for SMMU & Districts.
Period
One time within three
months
of
start
of
assignment and thereafter
on an annual basis.
Development of Financial Rules, policies and Guidance Notes
Particulars
Period
Provide suggestions and recommendations for One time after three months
improvement of financial manual and rules.
of start of assignment and
thereafter on an as required
basis
Preparation of financial management procedures, As per requirement
MPSRLM/PROCUREMENT/FMTSA-TOR 21
Period
iii.
13.
S.No.
i.
Ii
iii.
14.
including financial reporting protocol for
development partners.
Advice program managers on the potential risks As per requirement
and control measures for various livelihood funds
as they develop during implementation.
Others
Particulars
Period
Support in rolling out and synchronization of As per requirement
any accounting system at SMMU, DMMU/
Districts
and
PFT/BMMU,
including
preparation of chart of accounts.
Assisting/Attending Review Meeting with On-going basis
Finance staff of SMMU, DMMU/non Intensive
Districts & PFT for suggestions/feedback as
per instructions of NMMU norms.
Advice on compliance on procurement norms.
On-going basis
Ensure all purchases are as per NRLM
procurement norms.
Period of assignment
The services of the Consultant would be initially required for a period of (12) Months
starting from date of signing of Agreement and would be renewed after assessing the
pace of implementation, the project’s needs and performance of the consultant for further
one year on satisfactory performance . If it’s renewed suitable escalation on previous cost
shall be considered.
15.
Data, services and facilities provided by the MPSRLM.
i. All data will be provided as per the needs and requirement.
ii. Accounts, administrative team of SMMU at state and other level will Support
FMTSA.
iii. Proper seating and filling arrangement, computer system will be made
available and other normal facilities in the office availed by the MPSRLM
staffs will also be available to FMTSA and its staffs.
MPSRLM/PROCUREMENT/FMTSA-TOR 22
iv. Sufficient systems and manpower available to assist.
16.
Final output (i.e. reports, drawing, etc) that will be required of the consultants.
Requirement will be as per scope of works and Schedule for completion of tasks.
17.
Composition of review committee and review procedures to monitor
consultants work
Review will be done for the work performed by the FMTSA. A three member Review
committee shall monitor the work of FMTSA which shall be chaired by the State Mission
Director, MPSRLM.
18.
List of key positions, whose CV and experience would be evaluated.
S.
No
Location
No. of Area
person
Operation
required
1
SMMU
1 TL+2 NRLP/MPRAF
Members - 1
NRLM– 1
MPSRLM/PROCUREMENT/FMTSA-TOR 23
of Minimum
Qualification,
professional
Experience desired & Area of Specific
Expertise Desired
1. Chartered accountant (Team Leader)
having at least 10 years of post
qualification experience in respective
fields (or equivalent). Specific
experience in similar externally aided
mission is required and with proven
track record in anchoring / conducting
financial management and technical
support consultancy. The team leader
must be the partner of firm at least for
last 2 years.
2. For members, CA/ICWA final year
student or M.Com with at least 10
years of experience.
3. Knowledge of Finance, Taxation,
Procurement,
Tally
and
other
computerized accounting packages.
4. Regular travel to mission areas is
required.
5. S/he has to attend office regularly.
2
DMMU/
Districts
One in Entire operation
each
including NRLP,
district
NRLM & Other
programs
at
District
1. For members, CA/ICWA final year
student or M.Com with at least 10
years of experience.
2. Knowledge of Finance , Taxation,
Procurement,
Tally
and
other
computerized accounting packages.
3. Regular travel to mission areas is
required.
4. S/he has to attend office regularly
Section G: Reporting Requirement
Requirement will be as per scope of works and Schedule for completion of tasks.
The agency would be required to submit a State/District wise report on quarterly basis in
simple four-five pages covering the deliverables as indicated in the TOR and contract
with highlighting the key findings and key actions recommended to Finance Controller at
the state level.
Section I: Monitoring and Review
The CEO MPSRLM or the Committee appointed by him/her shall monitor and
review the work of FMTSA on quarterly basis. The FMTSA shall work under supervision
of Finance Controller and in close coordination with Procurement Wing.
19.
Selection Process. The method of selection will be Quality and Cost Based
selection as per the procurement guidelines of NRLM. The key steps are as under:i.
The EOI of the agencies shall be evaluated and shortlisted by the Technical
committee.
ii. The RFP (Request for Proposal) shall be issued to the shortlisted agencies only.
iii. The Shortlisted agencies shall be invited to submit their Technical and
Financial proposals in a separate envelope. Two envelopes shall be covered
with big envelop.
iv. The technical proposal shall be evaluated and ranking will be done accordingly.
v.
The financial proposal of the qualified firms only shall be opened and
MPSRLM/PROCUREMENT/FMTSA-TOR 24
evaluated.
vi. The technical and financial negotiation shall be conducted with lowest
evaluated price.
vii. The contract shall be awarded to the successful agency.
MPSRLM/PROCUREMENT/FMTSA-TOR 25
Annexure 1
List of Districts, Blocks and No. of PFTs (Intensive Approach)
S.No
Districts
Alirajpur
1
No. of
Blocks
Name of
Block
No. of
PFTs
Total
villages
GPs
Remark
1
Alirajpur
2
89
54
2
Bhabra
1
54
35
3
Jobat
2
63
38
4
Katthiwada
3
125
49 NGO PFT
Resource
74 Block
5
Sondawa
3
134
6
Udaygarh
2
86
Alirajpur Total (6)
13
551
40
290
7
Anuppur
2
94
52
8
Jaithari
3
146
80
9
Kotma
2
69
31
10
Pusprajgarh
7
271
Anuppur
2
Anuppur Total (3)
3
Barwani
(IAP
District)
282
Niwali
2
72
42
12
Pati
3
106
45
13
Rajpur
2
98
66
14
Sendhwa
4
154
114
15
Pansemal
3
83
14
513
39
306
16
Dahi
2
61
46
17
Manawar
3
94
64 Resource Block
Dhar
MPSRLM/PROCUREMENT/FMTSA-TOR 26
580
11
Barwani Total (5)
4
14
119 Resource Block
18
Nalchha
5
179
67
19
Tirla
4
141
52
20
Sardarpur
5
189
94
Dhar Total (5)
Dindori(IAP
District)
19
664
323
21
Amarpur
3
101
43
22
Bajag
3
92
46
23
Samnapur
3
115
48
24
Shahpura
5
191
69
25
Karanjiya
3
104
5
Dindori Total (4)
17
603
42
248
26
Jhabua
4
127
68
27
Petlawad
8
210
77 Resource Block
28
Rama
3
124
55
29
Meghnagar
3
111
62
30
Ranapur
2
95
47
31
Thandla
3
111
67
Jhabua
6
Jhabua Total (6)
MPSRLM/PROCUREMENT/FMTSA-TOR 27
23
778
376
S.No
No. of
Blocks
Districts
Mandla(IAP
District)
7
10
81
33
Nainpur
4
171
83
34
Narayanganj
4
135
49 PB
35
Niwas
36
Bichiaa
3
6
Resource
36 Block
98
196
22
779
72
321
37
Beohari
4
136
67
38
Burhar
6
195
103
39
Gohparu
4
124
58
40
Jaisinghnagar
6
197
Resource
87 Block
41
Sohagpur
5
163
76
25
Karahal
815
4
391
117
50
43
Sheopur
5
227
Resource
95 Block
44
Vijaypur
3
178
80
552
225
14
45
Lalbarha
3
108
58 PB
46
Waraseoni
2
76
40 PB
Balaghat Total (2)
5
184
98
Grand Total
164
5989
2860
MPSRLM/PROCUREMENT/FMTSA-TOR 28
Remark
179
Sheopur Total (3)
Balaghat
(IAP
District)
GPs
5
42
9
Total
villages
Mandla
Shahdol Total (5)
Sheopur
No. of
PFTs
32
Mandla Total (5)
Shahdol
(IAP
District)
8
Name of
Block
Annexure-2
Details of MPDPIP Districts, Blocks and Number of Villages to be covered under
Intensive Approach
No. of
Blocks
Name of
Block
2
3
4
5
6
Chhatarpur
1
Bakasvaha
2
75
2
Badamahal
1
38
3
Rajnagar
5
156
4
Bijavar
4
107
5
Naugaon
2
46
1
322
S.No Districts
1
1
Chhatarpur Total (5)
Damoh
2
3
4
5
Tendukheda
3
87
2
Patera
3
74
6
161
1
Bamoauri
4
157
2
Raghogarh
4
116
3
chaoda
4
108
4
Aaron
2
59
14
440
Guna Total (4)
Narsinghpur
1
Chichli
2
75
2
Narsighpur
2
73
3
Gotegaon
3
121
7
269
4
121
Narsinghpur Total (3)
Panna
1
MPSRLM/PROCUREMENT/FMTSA-TOR 29
Total
villages
1
Damoh Total (2)
Guna
No. of
PFTs
Pavai
Remark
7
2
Sahnagar
4
113
3
Ajaygagh
2
55
4
Panna
2
59
12
348
Panna Total (4)
Raisen
6
Raisen
Rajgarh
7
Gairatganj
3
95
2
Silvani
3
90
6
185
Total (2)
1
Biyavra
3
161
2
Khilchipur
3
114
3
Zirapur
3
72
4
Rajgarh
5
208
5
Narsinghgarh
6
198
14
555
Rajgarh Total (4)
Rewa
8
1
1
Mauganj
4
192
2
Sirmour
4
157
3
Hanumana
4
162
4
Rewa
4
96
5
Raipur
5
170
6
java
3
146
7
Naigadi
3
176
8
Teonthar
7
264
27
1099
Rewa Total( 7)
MPSRLM/PROCUREMENT/FMTSA-TOR 30
Resource
Block
Resource
Block
Resource
Block
1
kesari
3
110
2
Devri
2
74
3
Jaisinagar
2
68
4
Bina
5
172
7
252
9
Sagar
Sagar Total (3)
Shajapur
10
1
Badod
2
61
2
Susner
1
27
3
Agar
3
86
6
174
Shajapur Total (3)
11
shivpuri
1
Colaras
3
97
2
Pichhore
2
50
3
Shivpuri
2
51
4
Pohri
2
57
9
255
shivpuri Total (4)
12
Sidhi
Sidhi
13
Tikamgarh
1
kusmi
2
64
2
chitrangi
5
96
3
rampurnaikin
6
121
4
Sidhi
3
81
16
362
Total (4)
1
Baldeogarh
2
48
2
Niwari
1
27
3
Prithvipur
2
36
MPSRLM/PROCUREMENT/FMTSA-TOR 31
Resource
Block
Tikamgarh
Vidisha
14
Vidisha
4
Palera
3
70
5
Jatara
3
56
6
Tikamgarh
3
78
14
315
Total (6)
1
Sironj
2
61
2
Lateri
3
98
5
159
160
4888
Total (2)
Grand Total
MPSRLM/PROCUREMENT/FMTSA-TOR 32
Annexure-3
Details of Districts, Blocks and Number of Villages to be covered under NonIntensive Approach where full fledged staff will be positioned
S.No Districts No. of Blocks Name of Block No. of PFTs
1
2
3
4
5
1
Barwani
3
Barwani
2
Thikari
3
1.
6
Barwani Total (2)
3
Badnawar
3
4
Bagh
3
5
Dharampuri
3
6
Kukshi
3
Dhar
2.
7
Gandhwani
3
8
Nisarpur
3
9
Umarban
3
10
Dhar
3
Dhar Total (8)
24
11
Dindori
5
Dindori
12
Mehendwani
4
3.
Dindori Total (2)
4.
Mandla
13
14
15
16
Bijadandi
Ghughri
Mawai
Mohgaon
Sagar
17
Rehli
4
3
4
3
299
145
96
144
89
14
1
474
35
Sagar Total (1)
1
100
Grand Total (5 districts and 17 Blocks)
54
1882
MPSRLM/PROCUREMENT/FMTSA-TOR 33
202
165
91
100
47
144
58
104
98
807
188
111
9
Mandla Total (4)
5.
Total villages
6
98
104