www.lasacongress.asn.au - LASA National Congress 2014
www.lasacongress.asn.au PROSPECTUS CONTENTS INVITATION ABOUT LEADING AGE SERVICES AUSTRALIA CONGRESS LOCATION KEY REASONS TO BE INVOLVED WHAT’S NEW IN 2015 SUMMARY OF OPPORTUNITIES SPONSORSHIP PACKAGES ADVERTISING & PROMOTIONAL OPPORTUNITIES PACKAGE EXTRAS & FUTURE PACKAGES EXHIBITION INFORMATION EXHIBITION OPTIONS EXHIBITION FLOOR PLAN TERMS & CONDITIONS BOOKING FORM 3 3 3 4 5-6 7 8-15 16 17 18 19 20 21 22-23 For more information contact: LASA Events Leading Age Services Australia Unit 4, 21 Torrens St Braddon ACT 2612 P: 02 6230 1676 | F: 02 6230 7085 E: [email protected] | www.lasa.asn.au www.lasacongress.asn.au 2 INVITATION Leading Age Services Australia invites you to be a part of the 2015 National Congress, 11—14 October 2015 in Melbourne, Victoria. The LASA Congress offers sponsors, exhibitors and delegates the highest quality business-to-business event in Australia, with packages and opportunities designed to provide unrivalled exposure for companies wishing to capitalise on the extensive membership base and marketing reach of Leading Age Services Australia. ABOUT LEADING AGE SERVICES AUSTRALIA Leading Age Services Australia (LASA) exists as a result of industry leaders favouring a united single voice; with the essential principle of inclusion at its core. LASA is a collection of equals committed to a brighter future for the age services industry, and older Australians who rely upon it. LASA aims to: influence, shape and develop the immediate and long term strategic direction and vision for the betterment, care and well-being of older persons in Australia; coordinate the development and delivery of educational programmes provided by its Members, aimed at improving standards of service and quality of care for older persons in Australia related to the provision of Age Services; coordinate the development, provision and delivery of educational programs, references to research material and information relevant to Age Services with the aim to improve understanding of the issues facing older Australians in the Australian community; CONGRESS LOCATION: Melbourne, Victoria Victoria’s capital, Melbourne, sits on the Yarra River and around the shores of Port Phillip Bay. Lauded for its sense of style and elegance, The city has an unrivalled calendar of major events, progressive dining scene, hidden laneways and art spaces, with unique regional escapes just a short drive away. Set on the banks of the iconic Yarra River, the Melbourne Convention and Exhibition Centre (MCEC) is just a 20 minute drive from Melbourne airport and a short stroll to the city centre. www.lasacongress.asn.au 3 KEY REASONS TO BE INVOLVED www.lasacongress.asn.au 4 WHAT’S NEW IN 2015 New Program Structure to Enhance Networking Time* Sunday 11 October 00.01am - 11.00am 11.00am - 4.30pm 3.00pm - 5.00pm 4.30pm - 5.00pm 5.00pm - 7.00pm 7.30pm - 10.00pm Exhibition Build Exhibitor Bump-In Welcome & Opening Plenary Session Thank-You Reception for Sponsors & Exhibitors - New! Welcome Reception within Exhibition Hall - Back to Sunday! LASA Directors’ Dinner Monday 12 October 7.30am - 8.30am 9.00am - 11.00am 11.00am - 11.30am 11.30am - 1.00pm 1.00pm - 2.00pm 2.00pm - 3.30pm 3.30pm - 4.00pm 4.00pm - 5.00pm 5.00pm - 6.00pm 6.30pm - Late Breakfast Session Plenary Session Morning Tea within Exhibition Hall Concurrent Sessions Lunch within Exhibition Hall Concurrent Sessions Afternoon Tea within Exhibition Hall Plenary Session Pre-Dinner Drinks within Exhibition Hall - New! Taste of Melbourne Dinners Tuesday 13 October 7.00am - 8.00am 8.30am - 10.30am 10.30am - 11.00am 11.00am - 12.30pm 12.30pm - 2.00pm 2.00pm - 3.00pm 3.00pm - 3.30pm 3.30pm - 4.30pm 6.30pm - Late Breakfast Session Plenary Session Morning Tea within Exhibition Hall Concurrent Sessions Long Lunch & Prize Draw in Exhibition Hall - New Longer Lunch! Partnered Sessions Afternoon Tea within Exhibition Hall Plenary Session & Congress Close Congress Gala Dinner Wednesday 14 October 10.00am - 4.00pm Masterclasses and Site Tours *LASA Events reserve the right to review the proposed structure www.lasacongress.asn.au 5 WHAT’S NEW IN 2015 EXHIBITION ONLY PASSES In 2015, Non-Congress Attendees will be able to purchase ‘Exhibition-Only’ passes to visit with key industry resources and suppliers. Variations of the pass will be on offer for different times of the day, but will be targeted at the key decision makers, such as Procurement Officers and Purchasing Managers, to increase the potential business and overall traffic for our exhibiting organisations. Dedicated Prize Draw Session within the Congress Program and Prize Listing on Website Increased Social Functions: Sponsor & Exhibitor Thank-You Reception, Welcome Reception, Pre-Dinner Drinks & Long Lunch Training Webinar LASA Events will provide exhibiting organisations access to a dedicated training webinar in 2015 to assist you and your staff in making the most of your time at Congress and increasing your return on investment. Also new for 2015: Opportunities for private meetings with existing or prospective clients, away from the hustle-and-bustle of the Exhibition Hall. Spaces are available to be booked through LASA Events. Dedicated advertising and promotional opportunities to improve your organisation’s awareness within the industry. Enhanced (and new) Sponsorship Packages and ‘Add-Ons’ to increase your involvement with delegates. Discounted registration for sponsor representatives, who don’t have a booth. Alternative exhibition options for smaller or new businesses. www.lasacongress.asn.au 6 SUMMARY OF OPPORTUNITIES Sponsorship Item Quantity Available Price $ MAJOR SPONSORSHIP Platinum & Lanyard Sponsor SOLD $26,500 Platinum Sponsor Two $24,000 Congress Gala Dinner Sponsor SOLD $24,000 LASA Directors’ Dinner Sponsor Exclusive $15,000 SOLD $15,000 Welcome Reception Sponsor SPONSORSHIP Gold Sponsor Four $14,000 Exhibition Stage Sponsor Exclusive $13,000 Coffee Station Sponsor Exclusive $12,500 Two $12,000 Congress App Sponsor Exclusive $12,000 Satchel Sponsor Exclusive $11,000 Juice Bar / Smoothie Bar Sponsor Two $9,500 Silver Sponsor Four $8,500 Charge Bar Sponsor Exclusive $8,000 Water Bottle Sponsor Exclusive $6,500 Writing Pads & Pens Sponsor Exclusive $3,500 Catering Sponsor (Mon or Tues) ADVERTISING OPTIONS Advertising Bundle Four $3,800 Congress App—Push Notification Five $2,500 Congress App—Profile Page Three $2,000 eBlast Promotion Three $1,500 Onsite Handbook—Full Page Advert Two $1,500 Onsite Handbook—Half Page Advert Two $900 Seven $900 Satchel Insert All values are inclusive of GST. More packages still to be announced in early 2015 www.lasacongress.asn.au 7 SPONSORSHIP PACKAGES STANDARD SPONSORSHIP ENTITLEMENTS All Congress Sponsors will receive the following standard benefits and entitlements in addition to the benefits and entitlements outlined in the individual packages: Recognition as a Sponsor (with Company logo) in the Congress Program & Registration Brochure and Onsite Handbook. Company Profile Page within Congress App, including logo, bio and hyperlink to own URL. Company logo hyperlinked to own URL on sponsorship page of Congress website. Sponsor logos will feature on Sponsorship Acknowledgement signage onsite during the Congress and on Sponsor Acknowledgement PowerPoint slides during plenary sessions. Acknowledgment as Sponsor by the Congress Facilitator onsite. Electronic delegate list (subject to Privacy Act laws) provided at the close of Early-Bird Registration, one week prior and one week post Congress. Due to privacy laws, the delegate list will not contain the individual’s contact information. Platinum & Lanyard Sponsor Exclusive SOLD As the exclusive Platinum & Lanyard Sponsor of the LASA Congress 2015, your organisation will be presented as having made a significant contribution and commitment to our Aged Care Congress. You will receive premium promotional benefits, prime first choice of exhibition booths and additional items throughout the Congress. The Platinum & Lanyard Sponsor will receive: Address (5 minutes maximum) to delegates during a plenary session Logo printed on all delegate lanyards, given to each Congress attendee upon registration Two x exhibition booths (3m x 3m) Two x delegate registrations and Four x exhibitor registrations Four x additional Gala Dinner tickets and Four x additional Welcome Reception tickets One x Satchel insert One x logo floor tile located at the entrance to the Exhibition Hall One x full page advertisement in Program & Registration Brochure and Onsite Handbook (artwork to be supplied by sponsor) Sponsorship of 1 x concurrent session within program (to be determined when program is finalised) with opportunity to provide Chairperson for that session NEW! Event feed banner advertisement within Congress App, hyperlinked to company URL (on rotation with other adverts) NEW! Acknowledgement as Platinum & Lanyard Sponsor during opening plenary session Display of company banner/signage at the Congress venue (max two) – sponsor to provide ‘Proudly sponsored by’ (your logo) on the front cover of and within the Program & Registration Brochure and Onsite Handbook www.lasacongress.asn.au 8 SPONSORSHIP PACKAGES Platinum Sponsor Two $24,000 As the exclusive Platinum Sponsor of the LASA Congress 2015, your organisation will be presented as having made a significant contribution and commitment to our Aged Care Congress. You will receive premium promotional benefits, prime first choice of exhibition booths and additional items throughout the Congress. The Platinum Sponsor will receive: Address (5 minutes maximum) to delegates during a plenary session Two x exhibition booths (3m x 3m) Two x delegate registrations and Four x exhibitor registrations Four x additional Gala Dinner tickets and Four x additional Welcome Reception tickets One x satchel insert One x logo floor tile located at the entrance to the Exhibition Hall One x full page advertisement in the Program & Registration Brochure and Onsite Handbook (artwork to be supplied by sponsor) Sponsorship of 1 x concurrent session within program (to be determined when program is finalised) with opportunity to provide Chairperson for that session NEW! Event feed banner advertisement within Congress App, hyperlinked to company URL (on rotation with other adverts) NEW! Acknowledgement as Platinum Sponsor during opening plenary session Display of company banner/signage at the Congress venue (max two) – sponsor to provide ‘Proudly sponsored by’ (your logo) on the front cover of and within the Program & Registration Brochure and Handbook Congress Gala Dinner Sponsor Exclusive SOLD As the exclusive Congress Gala Dinner Sponsor of the LASA Congress 2015, your organisation will be presented as having made a significant contribution and commitment to our aged care Congress. This is the social event of the year, with capacity in the vicinity of 650 guests in 2014! Tickets will be available to local Victorian’s who couldn’t make it to the Congress itself, increasing your exposure to the market. The Gala Dinner Sponsor will receive: Brief address (5 minutes maximum) during the dinner, with logo acknowledgement on menus and screen display Six x dinner tickets One x exhibition booth (3m x 3m) Two x delegate registrations and Two x exhibitor registrations One x satchel insert One x logo floor tile located at the entrance to the Exhibition Hall One x quarter page advertisement in the Onsite Handbook (artwork supplied by sponsor) Display of company banner/signage at the dinner venue – sponsor to provide (subject to venue) ‘Proudly sponsored by’ (your logo) on the all advertisements about the dinner www.lasacongress.asn.au 9 SPONSORSHIP PACKAGES LASA Directors’ Dinner Sponsor Exclusive $20,000 As the LASA Directors’ Dinner Sponsor, your organisation will be have exclusive access to key age service industry leaders, along with government officials and leading financiers at an elite dinner. The Directors’ Dinner will be held at a premium restaurant within Melbourne on Sunday 11 October 2015. The LASA Directors’ Dinner Sponsor will receive: Brief address (5 minutes maximum) during the dinner Four x dinner tickets One x exhibition booth (3m x 3m) within the Congress exhibition One x delegate registration and Two x exhibitor registrations One x satchel insert One x logo floor tile located at the entrance to the Exhibition Hall One x quarter page advertisement in the Onsite Handbook (artwork to be supplied by sponsor) Electronic list of dinner attendees Acknowledgement on the dinner menu Display of company banner/signage at the dinner venue – sponsor to provide (subject to venue regulations) Welcome Reception Sponsor Exclusive SOLD The Welcome Reception at the LASA Congress 2015, will be held within the Congress exhibition, at a new time on Sunday 11 October 2015 from 5pm-7pm with fine food, wine and entertainment on offer for delegates. This reception will provide the perfect opportunity to network and showcase your organisation as having made a significant contribution and commitment to our age services Congress. The Welcome Reception Sponsor will receive: Brief address (5 minutes maximum) to delegates during a plenary session. One x exhibition booth (3m x 3m) within the Congress exhibition NEW! Two x exhibitor registrations Four x additional Welcome Reception Tickets One x satchel insert One x quarter page advertisement in the Onsite Handbook (artwork to be supplied by sponsor) One x logo floor tile located at the entrance to the Exhibition Hall NEW! Display of company banner/signage at the entrance of the exhibition, positioned prior to the commencement of the function – sponsor to provide (subject to venue regulations) Speak to LASA Events about sponsorship opportunities for Pre-Dinner Drinks on Monday 12 October 2015 after sessions conclude until approximately 6.30pm within the Exhibition Hall. www.lasacongress.asn.au 10 SPONSORSHIP PACKAGES Gold Sponsor Four $14,000 As the Gold Sponsor of the LASA Congress 2015, your organisation will be presented as having made a generous contribution and commitment to our Aged Care Congress. You will receive multiple promotional opportunities, additional social event tickets and prime first choice of an exhibition booth at the Congress. The Gold Sponsor will receive: One x exhibition booth (3m x 3m) within the Congress exhibition One x delegate registration and Two x exhibitor registrations Two x additional Welcome Reception tickets and Two x additional Gala Dinner tickets One x satchel insert One x logo floor tile within Exhibition Hall (location decided by management) One x quarter page advertisement in the Program & Registration Brochure and Onsite Handbook (artwork to be supplied by sponsor) Display of company banner/signage at the Congress venue – sponsor to provide (subject to venue regulations) Exhibition Stage Area Sponsor Exclusive $13,000 This is an exclusive opportunity for one company only. The Exhibition Stage Area (located at the back of the hall) will be branded with your company logo, a prime promotional opportunity advertising your organisation to all delegates attending concurrent sessions within the Exhibition Hall. The Exhibition Stage Area Sponsor will receive: NEW Company branded hanging Banner over stage area* Company branded chairs within stage area (approx. 100) Company branded stage backdrop* Company branded lectern signage* ‘Vogue’ furniture package Two x exhibitor registrations Opportunity to provide Two x Chairpersons for two concurrent sessions held within the exhibition (LASA to provide Chairpersons for other sessions) One x logo floor tile within Exhibition Hall (location decided by management) Display of company banner/signage on the side of the stage *Final branding design is at the discretion of LASA management IMPORTANT: Please note that multiple concurrent sessions will take place within the Stage Area, and that the Sponsor is not to interfere with these sessions. Other announcements may take place from the Stage Area, at management’s discretion, including the Prize Draw on Tuesday 13 October 2015. If the Sponsor wishes to utilise the Stage Area for any activities outside of scheduled sessions, or during a catering break, this must be approved by LASA Events managers in writing prior to the commencement of the Congress. LASA Events reserve the right to utilise the Stage Area as they require during the Congress, and offer the use of the stage to other catering/social www.lasacongress.asn.au 11 event sponsors during their allocated function time, e.g. Welcome Reception & Catering sponsors. SPONSORSHIP PACKAGES Coffee Station Sponsor Exclusive $12,500 This is an exclusive opportunity for one sponsor only. The Coffee Station Sponsor will feature a coffee machine with a barista. This is by far the most popular location in the exhibition hall, especially in the mornings. The Coffee Station Sponsor will receive: Fully branded Coffee Machine placed within a double booth (6m x 3m) with Barista supplied ‘Designer’ furniture package within station area NEW! Two x exhibitor registrations One x satchel insert One x logo floor tile within Exhibition Hall (location decided by management) Display of banners, promotional collateral throughout Coffee Station area See Floor Plan for Station Location Catering Sponsor Two $12,000 As a the Catering Sponsor on either Monday or Tuesday, your organisation has the opportunity to heighten exposure of your product or service, whilst being associated with key break times during the Congress program. Instead of a booth, the Catering Sponsor will be located in a central hub in the main dining area to maximise networking opportunities. The Catering Sponsor will receive: Branded hub in the centre of main dining area (see floor plan, back of Exhibition) with room for promotional collateral and seating (see sample image below) Two x exhibitor registrations One x satchel insert One x logo floor tile within Exhibition Hall Display of company pull-up banners around dining area (maximum two) NEW There is a maximum of two Catering Sponsorships available - Monday 12 and Tuesday 13 October 2015. Speak to LASA Events about a discounted 2-day package. www.lasacongress.asn.au 12 SPONSORSHIP PACKAGES Congress App Sponsor Exclusive $12,000 Be a leader in the industry. A downloadable Congress App will be available on all iPhones, android, blackberry and windows mobile devices via their app stores for the second year running. This app will provide the Congress program in full, venue maps, sponsor and exhibitor profiles, creation of own itineraries and so much more. This package offers an excellent opportunity for your company to be promoted directly to all attendees in the most personal way possible; via their mobile phone. The Congress App Sponsor will receive: Company logo displayed as App sponsor on home screen of App Company logo displayed within demo video to delegates One x delegate registration Three x push notifications—one pre, one during and one post Congress Unlimited number of document uploads on your profile listing One x satchel insert One x logo floor tile within Exhibition Hall (location decided by management) Event feed banner advertisement within Congress App, hyperlinked to company URL (on rotation with other advertisers ‘Proudly Sponsored by’ (company logo) on all advertisements about the App QUICK STATS: Over 50% of Congress 2014 delegates used the App onsite and over 90% used the App more than 10 times! This is much higher than average for first time events, proving that LASA delegates value the latest technology trends and having key information at their fingertips. Satchel Sponsor Exclusive $11,000 As a Satchel Sponsor you will have your logo featured on our satchel, along with the Congress logo, which will be given to all delegates. Over 900 people will hold your logo in their hands and take it away with them for future use. The Satchel Sponsor will receive: Your company logo printed on all Congress satchels One x delegate registration One x additional Gala Dinner ticket Two x additional Welcome Reception tickets One x satchel insert www.lasacongress.asn.au 13 SPONSORSHIP PACKAGES Juice Bar / Smoothie Bar Sponsor One of Each $9,500 As the Juice Bar or Smoothie Bar Sponsor, your organisation has the opportunity to heighten exposure of your product or service, whilst being associated with a new and healthy addition to the Congress. Delegate feedback has proved that Juice & Smoothie Bars are the latest trend and will be well-received during the Congress. The Juice Bar will be within Booths 22 & 23 and the Smoothie Bar within Booths 100 & 101. See floor plan for locations. The Juice Bar Sponsor will receive: Fully branded Juice or Smoothie Bar placed within a double booth (3m x 2m) (standard booth entitlements apply, except for furniture variation) One x attendant (supplied by MCEC) 500 Juice/Smoothie portions per day included in package (two flavours)* ‘Impact’ furniture package located on one side of the booth Two x exhibitor registrations One x satchel insert One x logo floor tile within Exhibition Hall (location decided by management) NEW *If additional portions are required on the day, cost price will be charged. Branded cups available at additional costs. Silver Sponsor Four $8,500 As the Silver Sponsor of the LASA Congress 2015, your organisation will be presented as having made a generous contribution and commitment to our Aged Care Congress. You will receive multiple promotional opportunities, additional social event tickets and prime first choice of an exhibition booth at the Congress. The Silver Sponsor will receive: One x exhibition booth (3m x 3m) within the Congress exhibition NEW! Two x exhibitor registrations One x satchel insert One x quarter page advertisement in the Onsite Handbook (artwork to be supplied by sponsor) One x logo floor tile within Exhibition Hall (location decided by management) www.lasacongress.asn.au 14 SPONSORSHIP PACKAGES Charge Bar Sponsor Exclusive $8,000 This is an exclusive opportunity for one Sponsor only. This package consists of Two x Charge Bars built into the walling of a dedicated 6m x 3m space. The Charge Bar comes with full branding throughout the space, as per sample below, with furniture, lighting and power. The Charge Bar will be a key hub for delegates during the Congress. The Charge Bar Sponsor will receive: Two x Charge Bars built into walling of a double booth Digital logo branding & printing throughout booth Stockholm timber flooring Two x ‘Birdcage’ bar tables 6 x ‘Sterio’ stools Two x exhibitor registrations Lighting & power to booth Water Bottle Sponsor Charge Bar Design Sample: Exclusive $6,500 We can’t live without water. This is a fantastic opportunity to gain exposure throughout the Congress by being the main providers of water to delegates who attend. This year, we have upgraded the bottles to be re-usable so delegates can take home for future use. The Water Bottle Sponsor will receive: Your company logo, co-branded with the Congress logo on all re-usable (take-home) water bottles, supplied to each delegate One x satchel insert Writing Pads & Pens Sponsor Exclusive $3,500 The sponsorship of notepads and pens is an excellent way to promote your company with being used both during and after Congress. Sponsor is to provide pads and pens, or the Congress managers will coordinate production at an additional cost. The Pads & Pens Sponsor will receive: Opportunity to provide branded notepads and pens, to be placed in each satchel (with additional placed around exhibition) One x push notification send during the Congress to all delegates using the Congress App www.lasacongress.asn.au 15 ADVERTISING & PROMOTIONAL OPPORTUNITIES Advertising Bundle Four $3,800 When you purchase an Advertising Bundle, your organisation will receive premium promotional benefits in the lead-up to and during the Congress, reaching an extensive industry database. Purchase the package with a registration and have one of your key personnel attend the Congress, representing your business. Advertising Bundle includes: Company logo on Congress website with hyperlink to own URL Company logo promoted on PowerPoint screens during the Congress Company profile page with logo, bio and URL within Congress App Satchel insert Congress App Push Notification NEW Three $2,500 One ‘alert’ will pop up on app users screen during the event. This is a great way to promote a special offer, increase brand awareness or just engage people to visit your booth. Alerts will also then be fed into the live event feed. People don’t need to have the app open to received your dedicated alert notification. Congress App Profile Page Three $2,500 List your business within the Congress App as a key member of the age services industry. LASA Events will create a company profile page containing your logo, website, company information and contact details for delegates to access. Onsite Handbook Advert Two of Each Full: $1,500 Half: $900 Promote your business within our Onsite Program Handbook, given out to each delegate upon arrival. Colour advert to be supplied by company, content to be approved by LASA Congress managers. Satchel Insert Seven $900 Satchel Insert Sponsors have the opportunity to insert promotional literature, standard A4 flyers, brochures or booklets (maximum 6 pages) into the satchels which will be issued to all Congress delegates. All satchel inserts must be approved by the Congress planning committee, so please check with the LASA if you are considering promotional items of a difference. www.lasacongress.asn.au 16 PACKAGE EXTRAS When purchasing a Package and/or Booth Floor Tiles Multiple $200 Floor Tiles are available for Sponsors who don’t already have it included in their package and LASA Member exhibitors (who aren’t sponsoring). The logos will be scattered throughout the Exhibition Hall*. The floor tiles will contain the company logo and booth number/sponsored package. * Tile location will be at management’s discretion. eBlast Promotion Three $1,500 Promote your organisation before the Congress within one of LASA Event’s eBlasts throughout the year. Our eBlasts have a reach of over 3,000 on our database. LASA Events will advertise your company (text and section size to be approved by management at the time of release) within one eBlast before the Congress. Why not use this opportunity to invite delegates to visit your exhibition booth, promote a special offer just for Congress attendees or provide contact details to set-up meetings at the event onsite. Promotional Personnel / Additional Exhibitor Multiple $800 When registration opens in June 2015, Sponsors and Exhibitors can now both add additional representatives to attend the Congress at a heavily discounted rate to normal registration. More details will be available soon. FUTURE PACKAGES ... LASA Events are currently developing new packages and enhancing old ones to be released over the coming months. To discuss these packages in more detail before their release, contact LASA Events. Packages coming soon include: Keynote Speaker Sponsors Concurrent Session Sponsors Member’s Breakfast Session Sponsors Delegate Drinks Sponsor Taste of Melbourne’ Restaurant Sponsors Hotel Key Wallet & Room Drop Sponsor *These packages are fully customisable. Speak to LASA Events for more details. www.lasacongress.asn.au 17 EXHIBITION INFORMATION In 2014, the exhibition sold out over two months before the Congress with 105 booths on offer. In 2015, there are 122 booths spread out over 3700m2 making the LASA National Congress the largest single meeting point for the age services industry. Sponsor & Exhibitor Thank-You Reception To show our appreciation for your continued support of LASA and your contribution to our growing industry, a dedicated Sponsor & Exhibitor Thank-You Reception will be held within the Exhibition Hall before the official Welcome Reception on Sunday 11 October 2015. The Thank-You Reception will give you the opportunity to meet with our Federal Board and Directors, LASA staff from state offices, and the LASA Events team before the Congress formally commences. NEW! NETWORKING PODS The LASA Congress 2015 Exhibition Hall will include 4 Double-Sided Networking Pods, implemented as a cost-efficient and effective way of introducing your business to the exhibition and the Industry. Custom builds, furniture packages and stand upgrades will be available through Harry the Hirer. Exhibition Guide & Training The Exhibition Guide will provide advice and tips on how to achieve the best return on your investment at Congress, as well as information on a training webinar to be conducted later in 2015. Exhibition Manual An Exhibition Manual will be available for download via the Congress website in May 2015. The manual will contains details on the bump-in/bump-out, supplier contacts, exhibition build and freight information. www.lasacongress.asn.au 18 EXHIBITION INFORMATION Standard Exhibition LASA Member Size 3m x 3m 3m x 2m 3m x 3m 3m x 2m Non-Member Price $ $3,600 $3,100 $4,100 $3,600 All values are inclusive of GST. Booth Provisions: Shell scheme stand (3m x 3m or 3m x 2m) Clothed Trestle Table 2 x Chairs 2 x Spotlights Company Name on Fascia Signage 1 x 4amp Power-Point 2.4m melamine panel walls 2 x Exhibitor Registrations (includes access to the Welcome Receptions and Gala Dinner) Networking Pods LASA Member Non-Member Price $ $2,200 $2,500 All values are inclusive of GST. Pod Provisions: 1 x Side of a Networking Pod 1 x Bar Table and 2 x Stool Chairs 1 x Magazine Display Rack 1 x Spotlight Company Name on Fascia Signage at Top 1 x 4amp Power-Point 1 x Melamine panel wall (to stick to) 1 x Exhibitor Registration (includes access to the Welcome Receptions and Gala Dinner) See Floor Plan for Pod Locations www.lasacongress.asn.au 19 = SOLD = 3m x 2m Provisional Exhibition Times: Sunday 11 October 2015 Bump-in: 1100—1630 Exhibitor Reception: 1630—1700 Welcome Reception: 1700—1900 Monday 12 October 2015 Open: 0830—1830 Pre-Dinner Drinks: 1700—1830 Taste of Melbourne: 1830—1000 Tuesday 13 October 2015 Open: 0800—1530 Bump-out: 1530—1800 Gala Dinner: 1830—Late Bays 11, 12 & 13 Disclaimer: LASA Events reserve the right to review floor plan. EXHIBITION FLOOR PLAN www.lasacongress.asn.au 20 TERMS & CONDITIONS Terms & Conditions The Congress hosts will take all diligent care to fulfil the above mentioned Sponsorship and Exhibitor commitments; Sponsors and Exhibitors are responsible for providing all their requirements i.e. banners, promotional material and any other material within the timelines outlined in their package; Sponsors and Exhibitors are required to make the necessary payments in full for their Sponsorships and Booths by 11 August 2015 (see cancellation policy below). All accounts are required to be finalised prior to the commencement of the Congress. Sponsors and Exhibitors are responsible for the security of all their equipment and materials while at the Congress; Sponsors and Exhibitors are to ensure their own insurance covers them while at the Congress; LASA , the exhibition contractor Harry the Hirer, and venue, Melbourne Convention & Exhibition Centre, will not be held liable for damage or loss of goods or equipment while at the Congress; Exhibitors are required to comply with set up/removal and trading policies implemented by LASA; Whilst every care is taken in program content/structure, LASA reserves the right to alter/substitute components to the event as deemed appropriate; Booths are allocated on a sole entity basis, unless otherwise indicated and agreed to by LASA. Cross promotion is strictly prohibited and; Presentations conducted at exhibition stands are strictly forbidden. Public and Product Liability Insurance Cancellation Policy: It is a requirement of the LASA National Congress that all exhibitors have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of AUD$10,000,000 or above. This refers to damage or injury caused to third parties/visitors on or in the vicinity of an exhibition stand. To assist you in locating your certificate within your organisation, it can often be found with the accounts/finance departments and is often referred to as ‘Broadform’. Upon receipt of a booking form, a 15% cancellation administration fee will be applicable for any cancellations made up until 11 August 2015. For cancellations between 12 August and 9 September 2015, a 50% cancellation fee will be applicable. No refunds will be issued for any cancellations made on or after 10 September 2015. All cancellations are required in writing to [email protected]. www.lasacongress.asn.au 21 SPONSORSHIP / EXHIBITION / ADVERTISING BOOKING FORM Complete and send form to LASA Events: Phone: (02) 6230 1676 Fax: (02) 6230 7085 Email: [email protected] Company Name (for marketing purposes): Company Name (for invoicing purposes): Address: City: State: Postcode: Booking Contact: Tel: Mobile: Email: *Website: Product or Service Supplied: e.g. Consulting, Equipment A. SPONSORSHIP AND/OR ADVERTISING PACKAGE REQUESTED Item of Interest: Cost: $ Second item of Interest: Cost: $ B. MEMBERSHIP STATUS & EXHIBITION BOOTH LASA Member: YES Which State: NSW/ACT LASA Member Non-Member Booth Preference 1: C. EXTRAS Floor Tile Logo $200 NO QLD SA VIC 3m x 3m $3,600 3m x 3m $4,100 WA ALL 3m x 2m $3,100 3m x 2m $3,600 Booth Preference 2: Networking Pod $2,200 Networking Pod $2,500 Booth Preference 3: If your booth preferences are not available, you will be contacted to discuss options. Satchel Insert $900 www.lasacongress.asn.au eBlast Promotion $1,500 22 PAYMENT DETAILS Payment Details Electronic funds transfer or Cheque Payment - PLEASE ISSUE TAX INVOICE Preferred payment method is by direct bank transfer. A tax invoice with payment details will be provided upon receipt of booking form OR Credit Card Visa Card Number: _______________________________________ CCV: MasterCard ____________ Name on Card: _______________________________________ Expiry: _________/________ Cardholders Signature: ___________________________________________________________ 50% Deposit Total Amount High-Res Logo and 50-word Company Bio to be sent with Booking Form Exhibitor registrations, along with bookings for accommodation and social events will be available in June 2015. Completion of this booking form confirms acceptance of the terms & conditions for involvement at this event. Completed booking forms and all enquires to: LASA Events Leading Age Services Australia (LASA) [email protected] Phone: (02) 6230 1676 Fax: (02) 6230 7085 ABN: 61 118 984 697 www.lasacongress.asn.au www.lasacongress.asn.au 23
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