DAVIDSON COUNTY
DEPARTMENT OF SOCIAL SERVICES
Keith Johnson, Director
Lexington DSS Office
P.O. Box 788
913 Greensboro Street
Lexington, North Carolina 27293
336-242-2500
FAX: 336-249-7588
Thomasville DSS Office
PO Box 2656
211 W. Colonial Drive
Thomasville, North Carolina 27361
336-474-2760
FAX: 336-472-6635
Lexington Child Support Office
PO Box 788
913 Greensboro Street
Lexington, North Carolina 27293
336-242-2242
FAX: 336-242-1236
Thomasville Child Support Office
PO Box 2656
211 W. Colonial Drive
Thomasville, North Carolina 27361
336-474-2609
FAX: 336-474-2620
Davidson County Department of Social Services
Board Meeting Minutes
June 24, 2008
Board Members Present
Mr. Art Burkhart; Chairman; Mr. Larry Potts;
Mr. Sam Watford; Vice Chair; Rev. Tommy Wilson; Mrs. Aurelia Smith
Others in Attendance
Mr. Keith Johnson; Mr. Dale Moorefield; Mr. Chuck Frye;
Mrs. Paula Harrison; Mrs. Joyce Roach; Mrs. Kathy Hitchcock;
Mrs. Lynn Meeks; Mr. Randy Glass; Ms. Cindi Houser; Ms. Jane Wells;
Mr. Ricardo Menendez; Ms. Teresa Bowers; Ms. Teresa Green; Mr. Matthew Essick;
Ms. Jennifer Noonan; Ms. Ivy Holland; Ms. Shirley Lopp; Mrs. Lynn Hawks
Call to Order
The meeting was called to order at 5:30 p.m. by the Chairman, Mr. Art Burkhart.
Rev. Tommy Wilson offered an invocation.
Adoption of Agenda
Mr. Larry Potts made a motion to adopt the agenda; this motion was seconded by
Rev. Tommy Wilson. The agenda was adopted as presented.
Approval of Minutes
Mr. Sam Watford moved that the minutes of the May 22, 2008 meeting be approved as
presented. Mr. Larry Potts seconded this motion. The minutes were approved.
Public Address
There was no public address.
Management Report
Mrs. Lynn Meeks reported that we are underspending with our budget when you combine
salaries, benefits and operating expenses. In Public Assistance, we came in right on
budget for Day Care. Mr. Keith Johnson reported there will be budget amendments at
the Commissioner Meeting tonight for the extra State and Smart Start monies received
for Day Care.
Mr. Keith Johnson reported we had five openings in May and all have been filled but one.
The openings we had in Income Maintenance were due to staff being promoted within the
Department. Child Protective Services has one opening.
Mrs. Joyce Roach reported an increase in cases for Family and Children’s Medicaid and
a small decrease in Adult Medicaid cases. There were no significant changes in the
Board Fraud Report. Child Support is on target to exceed their goals.
Mrs. Paula Harrison reported Work First had no major changes. We are still having
trouble meeting our participation rate, but this is also a statewide issue. Mr. Johnson
reported the Work First Plan is due and we will start the planning process and discuss at
the July Meeting. There are currently 571 children on the waiting list for day care
services. We will not go over the capped amounts in Emergency Assistance Programs.
Mrs. Paula Harrison reported we will see an increase in June spending for CIP allocation
because of purchasing fans and air conditioners. Adult Services and Foster
Care/Adoptions had no significant changes.
Mrs. Kathy Hitchcock reported that Child Protective Services surpassed the number of
reports in eleven months over last year.
Old Business
There was no old business to be considered.
New Business
Employee of the Year Recognition
Mr. Keith Johnson recognized the employees of the month and the Employee of the
Year, Ms. Shirley Lopp.
One Case Upgrade
The Program Administrators led a discussion on the advantages of upgrading the current
case management system (One Case). There will be a one-time additional cost of
$12,000 and an annual maintenance fee of $2,400 per year for this addition. The
upgrades will be paid for from performance based budgeting savings. Mr. Larry Potts
made a motion to purchase the upgrade and was seconded by Rev. Tommy Wilson. The
board voted unanimously in favor of the upgrade.
Community Child Protection Team Member
Mr. Art Burkhart had spoken with Rev. Tommy Wilson in regard to serving on the local
Community Child Protection Team. Mr. Larry Potts made a motion that Rev. Wilson be
appointed to serve on the team and Mr. Sam Watford seconded the motion. The board
members voted unanimously in favor of the appointment.
Record Destruction
In accordance with the Record Retention and Destruction Policy a request was made to
the Board for approval to destroy 1,126 records consisting of 772 Food & Nutrition, 84
Work First, 3 Emergency Assistance, 1 General Assistance, 67 Family/Children’s
Medicaid, 198 Adult Medicaid and 1 Day Care case. Rev. Tommy Wilson made a motion
the records be destroyed and Mrs. Aurelia Smith seconded this motion. Record
destruction was unanimously approved by vote.
Mr. Keith Johnson received next years’ membership dues for the North Carolina Association of
County Boards of Social Services. The association meets at the North Carolina Zoo the third
Friday of each month from 10:00 a.m. to 2:00 p.m. The Social Services Commission did
reappoint Mr. Art Burkhart for another term. The County Commissioners will make their
appointment this evening at their meeting. At next month’s meeting the chairman and vice
chairman will be elected and 2nd term members will need to retake the oath of office.
Date of Next Meeting
Tuesday, July 22, 2008
Adjournment
The meeting was adjourned at 6:35 p.m.
Minutes Submitted by Keith Johnson, Secretary to the Board