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Caltech Y Office Assistant, Temporary Part-Time Position
Summary
Under general supervision, this position will provide programmatic and administrative support
to the Caltech Y and will report directly to the Office Manager.
Primary Job Duties
 Provides office administration including developing correspondence, copying, faxing,
answering phones, management of mail, handling inquiries, etc.
 Provides effective customer support for rental and ticket sales and maintaining, repairing
and replacing equipment. Acts as first point of contact for day to day activities.
 Oversees office operational services including communicating with Caltech facilities to
maintain building facilities, appliances, computers, communication devices and other office
equipment.
 Assists with all Y mailings for annual solicitation, special events and other mass mailings.
 Manages Caltech Y website calendar for programs, events, meeting and staff vacation
schedules.
 Oversees inventories and supplies to purchase, maintain, and replace office supplies,
appliances, equipment, movie tickets for resale, and rental AV/outdoor equipment.
 Organizes office facilities and maintains filing system and Y records.
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Attends Caltech Y programs on evenings and weekends as needed.
Provides support to other staff as needed.
This is a part-time temporary, non-benefitted position for approximately 3 months with an
hourly rate of $15. Please fax/email a cover letter, resume, salary history, and three references
to the address shown below. The Y is located on 505 S. Wilson on the Caltech campus.
Caltech Y
Attn: Athena Castro
MC: C1-128
Pasadena, CA 91125
Fax: 626-395-8890
Email: [email protected]
The Caltech Y is a non-profit, non-sectarian organization (not affiliated with the YMCA or YWCA)
dedicated to the personal growth and development of students at the California Institute of
Technology. For more information about the Caltech Y, please log on to www.caltechy.org.